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HomeMy WebLinkAbout2023-638-E-IT Dept-Custom Data Processing-Software annual maintenance and technical support for CDPimsRevised 04/23 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 23rd day of October, 2023 by and between ORANGE COUNTY (hereinafter referred to as “County”) and Custom Data Processing, Inc. (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated 24 March 2022, (hereinafter the “Original Agreement”), for the provision of services for license to use CDPims/CDPmobile software used by Environmental Health (division of Orange County Health Department); and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of 31 July 2027. 2. Exhibit A to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: Services provided in Attachment A 3. Article 5, Section a is amended to reflect a maximum payable not-to-exceed amount of $86,823.21 (FY23: $14,710 already paid, FY24: $16,470, FY25: $16,810*1.05 = $17,650.50, FY26: $17,650*1.05 = $18,533.03, FY27: $18,533.03*1.05 = 19,459.68) 4. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Bonnie Hammersley Kelly Pralle, CFO County Manager DocuSign Envelope ID: 4C021CB8-0C0A-4F97-BF7D-D08960F4BD49 10/24/202310/31/2023 Revised 04/23 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Custom Data Processing Vendor Contact Person: Kelly Pralle Phone: 800.888.6035 Address: 1404 Joliet Road City Romeoville State: IL Zip: 60446 Department: Information Technologies Amount: $16,470.00 Purpose: Software annual maintenance and technical support for CDPims Budget Code(s): 10315020-625010 Vendor # 57766 Vendor Status with NCSOS: Current - Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 24 March 2022) (Most Recent Amendment ) Effective Date 23 October 2023 End Date 31 July 2027 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. Services related to this agreement have already begun or been completed. Description of the nat ure of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer ___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: 4C021CB8-0C0A-4F97-BF7D-D08960F4BD49 10/25/2023 10/25/2023 10/30/2023 10/31/2023 10/31/2023 Revised 04/23 DocuSign Envelope ID: 4C021CB8-0C0A-4F97-BF7D-D08960F4BD49 QUOTATION FOR SERVICES CDP, Inc. Date 10.17.2023 1408 Joliet Road, Romeoville, Illinois 60446 Quotation # OCHD101723 o 800.888.6035 f 630.783-8841 Quotation valid until: 12.31.2023 Prepared by: Mike Peth Quotation For: Sonia Ensenat Applications Manager Orange County Information Technologies sensenat@orangecountync.gov Desk: 919.245.2290 Orange County, NC Monthly Subscription/User License. All pricing subject to increase 5% per year Volume Year Two 8/1/23 - 7/31/24 Year Three 8/1/24 - 7/31/25 Year Four 8/1/25 - 7/31/26 Year Five 8/1/26 - 7/31/27 CDPims 13 $4,680.00 $4,680.00 $4,680.00 $4,680.00 Monthly County Program Fee CDPims - Food and Lodging 1 $4,400.00 $4,400.00 $4,400.00 $4,400.00 Public website for viewing of inspections 1 $0.00 $0.00 $0.00 $0.00 CDPims - Complaints/Request for Service 1 $730.00 $730.00 $730.00 $730.00 Food Borne Illness Module 1 $0.00 $0.00 $0.00 $0.00 Activity Module 1 $0.00 $0.00 $0.00 $0.00 Ad Hoc Reporting 1 $300.00 $300.00 $300.00 $300.00 CDPmobile/ims Sync 1 $3,300.00 $3,300.00 $3,300.00 $3,300.00 CDPmobile Maintenance due on annual anniversary dates 9 $3,060.00 CDPmobile Maintenance due on annual anniversary dates 10 $3,400.00 $3,400.00 $3,400.00 One-time costs Optional: QA Module (IMS/Mobile)1 $1,750.00 Optional: QA Reporting add-on within IMS 1 $250.00 Optional: FDA Standard 2 1 $2,000.00 Custom Development $130/per hour. Subject to increase 5% per year. CDPmobile new licenses $1470. Subject to increase 5% per year. Year Two Year Three Year Four Year Five Prices reflect systems as-is currently being utilized in NC $16,470.00 $16,810.00 $16,810.00 $16,810.00 Attachment ADocuSign Envelope ID: 4C021CB8-0C0A-4F97-BF7D-D08960F4BD49 ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBRLTR INSD WVD PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD CUSTO-6 OP ID: DD 10/18/2023 Denise Davis Southpoint Insurance Agcy, Inc 15341 S 94th Ave Ste 100 Orland Park, IL 60462 James A Carney 708-478-3440 708-478-3368 ddavis@thinksouthpoint.com Hanover Insurance Custom Data Processing Inc.1408 S. Joliet RoadRomeoville, IL 60446 A X 2,000,000 X X OBC-D795058-00 01/01/2023 01/01/2024 2,000,000 10,000 2,000,000 4,000,000 X 4,000,000 1,000,000A X AWC-A186902-05 01/01/2023 01/01/2024 XX XX 4,000,000A OBC-D795058-00 01/01/2023 01/01/2024 4,000,000 10,000 XA W2C-D782693-00 01/01/2023 01/01/2024 1,000,000 1,000,000 1,000,000 A LHC-D795990-00 01/01/2023 01/01/2024 E&O/Cyber 5,000,000 A Crime -Client Prop BDC-D857775-00 01/01/2023 01/01/2024 Crime 3,000,000 Orange County, its officers, agents and employees are additional insured with respect to general liability when required by written contract. ORANCTY Orange County PO Box 8181 300 West Tryon Street Hillsborough, NC 27278 708-478-3440 22292 X E&O and Cyber DocuSign Envelope ID: 4C021CB8-0C0A-4F97-BF7D-D08960F4BD49