HomeMy WebLinkAbout8.2.23 PB Minutes Approved 11.1.2023
1 MEETING MINUTES
2 ORANGE COUNTY PLANNING BOARD
3 AUGUST 2,2023
4 REGULAR MEETING
5
6 MEMBERS PRESENT: Adam Beeman (Chair), Cedar Grove Township Representative; Lamar Proctor(Vice-
7 Chair), Cheeks Township Representative; Charity Kirk, At-Large Representative; Statler Gilfillen, Eno
8 Township Representative; Whitney Watson, At-Large Representative; Chris Johnston, Hillsborough
9 Township Representative; Beth Bronson, At-Large Representative; Marilyn Carter At-Large Representative;
10 Delores Bailey, At-Large Representative; Steve Kaufmann, Bingham Township Representative.
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12 MEMBERS ABSENT: Melissa Poole, Little River Township Representative; Liz Kalies, Chapel Hill Township
13 Representative
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15 STAFF PRESENT: Cy Stober, Planning & Inspections Director; Perdita Holtz, Deputy Director—Long Range
16 Planning &Administrative Division; Ashley Moncado, Planner III; Sharon Swann, Administrative
17 Support 1
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19 OTHERS PRESENT: None.
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21
22 AGENDA ITEM 1: CALL TO ORDER AND ROLL CALL
23 Chair Adam Beeman called the meeting to order
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26 AGENDA ITEM 2: INFORMATION ITEMS
27 a. Planning Calendar for August and September
28 b. Introduce newly appointed member, Marilyn Carter
29 c. Planning& Inspections Communications Update
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31 Marilyn Carter introduced herself as did all Board members and staff. It was determined that Ms. Carter had not yet
32 been sworn in so Cy Stober informed the Board she would not be able to vote on matters tonight.
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34 Ashley Moncado presented information on the Department website updates and newsletter.
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36 AGENDA ITEM 3: APPROVAL OF MINUTES
37 June 7, 2023 Regular Meeting Minutes
38 June 7, 2023 Training Session Notes
39 July 5, 2023 Training Session Notes
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41 MOTION BY Lamar Proctor to approve the Meeting Minutes and Training Session Notes. Seconded by Beth
42 Bronson.
43 MOTION PASSED UNANIMOUSLY
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45 AGENDA ITEM 4: CONSIDERATION OF ADDITIONS TO AGENDA
46 THERE WERE NONE
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Approved 11.1.2023
48 AGENDA ITEM 5: PUBLIC CHARGE
49
50 INTRODUCTION TO THE PUBLIC CHARGE
51 The Board of County Commissioners, under the authority of North Carolina General Statute, appoints the
52 Orange County Planning Board (OCPB) to uphold the written land development law of the County. The
53 general purpose of OCPB is to guide and accomplish coordinated and harmonious development. OCPB shall
54 do so in a manner, which considers the present and future needs of its citizens and businesses through
55 efficient and responsive process that contributes to and promotes the health,safety,and welfare of the overall
56 County. The OCPB will make every effort to uphold a vision of responsive governance and quality public
57 services during our deliberations, decisions, and recommendations.
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59
60 PUBLIC CHARGE
61 The Planning Board pledges to the citizens of Orange County its respect. The Board asks its citizens to
62 conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any
63 time, should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the
64 offending member to leave the meeting until that individual regains personal control. Should decorum fail to
65 be restored,the Chair will recess the meeting until such time that a genuine commitment to this public charge
66 is observed.
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69 AGENDA ITEM 6: CHAIR COMMENTS
70 There were none
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72 AGENDA ITEM 7: PLANNING BOARD RULES OF PROCEDURE—To make a recommendation to the BOCC on
73 potential amendments to the Planning Board's Rules of Procedure.
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75 Perdita Holtz: This topic was discussed in a work session type setting back in the June meeting and at
76 that time we talked about concluding the planning board meetings at 10:00 p.m., allocating 30 minutes for
77 the applicant to present their application to the Board, clarifying that planning board members should hold
78 their questions during the applicant's allotted presentation so that it doesn't go into the applicant's
79 30-minute time, and to allocate 3 minutes per person per agenda item when members of the public are
80 speaking. During the review of the rules and procedures document I found another item that needed to be
81 modified, and that is to reflect the new meeting location, which is here. So, in the document, the full
82 document is included but on Page 28 and 29 of the packets is where you'll find the proposed changes. It
83 did take a little bit of time to get through attorney review. Our staff attorney did have some concerns and
84 questions and a little bit of the language was modified from what we had submitted to him but what the
85 planning board talked about in June is encompassed in these rules and procedures. So, the
86 recommendation for tonight is to recommend approval of the rules and procedures document and, upon a
87 positive recommendation, it will go to the Board of County Commissioners for final approval because the
88 Board of County Commissioners approves all Advisory Board rules and procedures, not just the planning
89 Board. If this all happens tonight, it's scheduled for September 5th for a county commission meeting. So,
90 with that I am open to questions or if somebody wants to make a motion.
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92 Statler Gilfillen: I have a question. Let's say that we can anticipate the meeting might run 15 minutes
93 longer and one of the members up here wants to acknowledge that and supersede this, but it should
94 require a vote from the Board here.
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Approved 11.1.2023
96 Adam Beeman: Correct.
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98 Statler Gilifillen: So that we can give, is that flexibility built into these? Or this absolutely ridged, 10:00 we
99 no matter what.
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101 Perdita Holtz: So, we can look at No. 2 under C on Page 28, you'll see that it says meeting shall
102 conclude by 10 p.m. unless most of the Board members in attendance vote to end at a later time.
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104 Statler Gilfillen: Thank you. Okay that's it. Sorry.
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106 Adam Beeman: Any other questions or concerns?
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108 Charity Kirk: I make a motion to approve the amendments as shown in Attachment 1.
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110 Deloris Bailey: Second.
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112 Adam Beeman: Are there any questions?
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114 Beth Bronson: Is there any question about we had to do a sign-in, like acknowledging people to talk, and
115 I'm just making sure, I don't see the page.
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117 Perdita Holtz: We talked about that in June as a potential, and it was decided then that it was more like a
118 policy and should not be written into rules and procedures.
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120 Adam Beeman: So, do we have any other questions because I have a motion and I have a second, so all
121 in favor?
122 MOTION PASSED UNANIMOUSLY
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124 AGENDA ITEM 8: ADJOURNMENT
125 MOTION BY Charity Kirk to adjourn the meeting. Seconded by Steve Kaufmann.
126 MOTION PASSED UNANIMOUSLY
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129 Adam Beeman, Chair