HomeMy WebLinkAboutAgenda 11-14-23; 8-e - Construction Bid Award for the Richard E. Whitted Complex Stormwater Improvement Project 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 14, 2023
Action Agenda
Item No. 8-e
SUBJECT: Construction Bid Award for the Richard E. Whitted Complex Stormwater
Improvement Project
DEPARTMENT: Asset Management Services
(AMS)
ATTACHMENT(S): INFORMATION CONTACT:
Recommendation Letter and Certified Bid Angel Barnes, 919.245.2628
Tabulation Steven Arndt, 919.245.2658
Jovana Amaro, 919.245.2651
PURPOSE: To:
1) Approve a construction contract with Hamlett Associates for the construction of the Richard
E. Whitted Complex Stormwater Improvement Project; and
2) Authorize the County Manager to execute the Agreement, subject to final review by the
County Attorney, and any subsequent amendments for contingent and unforeseen
requirements up to the approved budget amount on behalf of the Board.
BACKGROUND: In 2019, the Board of Commissioners approved funding within the Capital
Investment Plan for the Richard E. Whitted Complex stormwater management improvements in
the northern/rear area of the Whitted Campus. The scope included a facility waste container
corral, site drainage improvements, building waterproofing, site grading improvements, gravel
parking lot improvements, back stair step/sidewalk improvements, and required signage. The
project was advertised for bid on two occasions; however, due to the increases from the
pandemic, the Project came in over budget with both bids. In FY 2022-2023, the Board approved
additional funding in order to move this project forward.
In September 2023, Orange County published an Advertisement for Bids. On October 26, 2023,
the County received four (4) sealed bids from General Contractors. A Recommendation Letter
and Certified Bid Tabulation are attached.
FINANCIAL IMPACT: The construction contract to complete the work as designed for the
Richard E. Whitted Complex Stormwater Improvements Project will be in the amount of$675,000.
The Board previously approved funding for this purpose.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to
this item:
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• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures, incomes,
and educational levels with respect to the development and enforcement of environmental
laws, regulations, policies, and decisions. Fair treatment means that no group of people
should bear a disproportionate share of the negative environmental consequences
resulting from industrial, governmental, and commercial operations or policies.
ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal
impacts are applicable to this item:
• ENERGY EFFICIENCY AND WASTE REDUCTION
Initiate policies and programs that: 1) conserve energy; 2) reduce resource consumption;
3) increase the use of recycled and renewable resources, and 4) minimize waste stream
impacts on the environment.
• RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY
Assess and where possible mitigate adverse impacts created to the natural resources of
the site and adjoining area. Minimize the production of greenhouse gases.
RECOMMENDATION(S): The Manager recommends that the Board:
1) Approve a construction contract with Hamlett Associates for the construction of the Richard
E. Whitted Complex Stormwater Improvement Project; and
2) Authorize the County Manager to execute the construction Agreement, subject to final
review by the County Attorney, as well as any subsequent amendments for contingent and
unforeseen requirements up to the approved budget amount on behalf of the Board.
USUMMIT
DESIGN AND ENGINEERING SERVICES
October 27, 2023
Angel Barnes
Orange County Asset Management Services
a ba rnes@ora ngecou ntync.gov
Re: Orange County Stormwater Services
Richard E. Whitted Complex Stormwater Improvements
Bid Tab Summary
Dear Ms. Barnes:
The County has received four bids for us to review for the project. The bids were received prior
to October 26, 2023 at 2pm. All companies provided a bid bond and required paperwork. See
summary tab attached.
The bid breakdown is as follows:
Contractor Bid Amount
Hamlett Associates, Inc. $675,000.00
H.M. Kern Corporation $898,000.00
Harrod and Assoc Constructors, Inc $1,075,000
JM Thompson $1,101,000
Engineers Estimate $690,000
The apparent low bidder is Hamlett Associates, Inc. We have verified that the company is active
with Secretary of State, and the company's contractors license has an unlimited value.
It is our recommendation that the County accept the bid from Hamlett Associates Inc. and
proceed with the next step.
Please feel free to contact us with any questions.
Sincerely,
SUMMIT DESIGN AND ENGINEERING SERVICES
l)aa Sew"T
Donald A. Sever, PE
Senior Project Manager
Attachments (Bid Proposal)
Kelli Wilcox (Atlas Engineering)
Headquarters Office
320 Executive Court, Hillsborough, NC 27278 919.732.3883 // www.summitde.com
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ORANGE COUNTY NORTH CAROLINA
Bid No 367-005399-R: Richard E. Whitted Complex Stormwater
Improvements
DUE DATE: October 26, 2023 at 2:00 pm
TABULATIONS
VENDOR NAME TOTAL BASE BID
Hamlett Associates, Inc. $ 675,000.00
H.M. Kern Corporation $ 898,000.00
Harrod &AssociatesnConstructors, Inc. $ 1,075,000.00
J.M. Thompson $ 1,101,000.00