HomeMy WebLinkAboutAgenda 11-14-23; 12-3 - Information Item - Memorandum - Perry Hills Mini-Park – Master Plan 1
ORANGE COUNTY
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Department of Environment,
Agriculture,Parks&Recreation.
MEMORANDUM
To: Bonnie Hammersley, County Manager
From: David Stancil, DEAPR Director
Marabeth Carr, Landscape Architect
Kalani Allen, Communications Manager
Date: November 14, 2023
RE: Perry Hills Mini-Park—Master Plan
In 2022, after hearing requests from members of the Perry Hills community, the Board of Commissioners
approved funding for the creation of a mini-park on an unbuilt two-acre County-owned lot in the Perry
Hills community, located between Efland and Mebane(please see Attachment 1). In June 2023,the Board
approved supplemental funding for the project, bringing the amount for the mini-park to$180,000.
The purpose of this memorandum is to report on the completion of a master planning effort with
community residents.
Following survey and preliminary design work in summer/fall of 2022, staff worked with a number of
community residents to spread the word about the plans to develop a design for the mini-park.An initial
master plan meeting was held on October 6,2022-in two parts.The first part invited community residents
to visit the site of the park and learn about the findings of the survey and preliminary design work, with
the second part taking place within the community as part of the Perry Hills Homeowners Association
meeting at the home of a neighborhood resident.A total of 16 community residents attended this session.
After this site visit and initial meeting, a series of three community meetings were set to develop the
attached Proposed Master Plan.
At the first meeting on January 9, 2023, the design process began. The group was given a report on an
analysis of the site, along with descriptions of both the opportunities and constraints that the site offers.
The budget and some "known" costs were also discussed, including items like permits and fees, survey
work and minimum requirements for parking that would be required. In addition, an initial "menu" of
possible park amenities was generated and discussed.As the meeting concluded, residents were asked to
vote on their most-desired park amenities. The types of potential facilities were written on large posters
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on the walls and each attendee was given five sticky dots to place on the amenities they most wanted to
see in the park. Residents could place all five dots on something if they wished to give it top billing or
allocate their dots among the items. The results were tallied and discussed. The most desired amenities,
in order of voting, were:
• a small picnic shelter,
• a loop trail,
• swings,
• a small basketball court and
• an open play grassy area.
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At the next meeting on March 23,the same community members attended,joined by two members from
the County Parks and Recreation Council. At this meeting the group became the designers and were led
in performing a design charette. This exercise consisted of breaking into four smaller groups, with each
given a copy of the map with survey of the property,and scale cutouts of the various amenities they chose
at the last meeting-along with some possible parking layouts. Each group then worked on the site maps
to tape down the amenity cutouts and/or sketching out their ideas on the map. After completing their
designs, each group presented their schemes for discussion on likes and dislikes of the various ideas.
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After the charrette exercise,the group agreed to see a set of three schemes developed by the professional
landscape architect using the same charette materials for comparison.
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10Each design was discussed, and their relationship to the small group charrette designs was noted. After
discussion of how to use the design schemes with the charrette results, schemes A and C were selected
by the group for use - refining and adding some additional features as discussed. Some of the additional
features included benches, solar lights, signage and an area for a garden.
Finally, at the last master plan design meeting on June 13, 2023; the refined schemes A and C from the
last meeting were presented to the group.
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After discussing the pros and cons of each scheme,the group unanimously voted for Revised Scheme C to
become the Proposed Master Plan, with some additional items added such as a kiosk; a little free library;
a rain barrel at the picnic shelter and future exercise stations dispersed along the trail. This design was
selected to be shared with other members of the original planning members.
The group also agreed that given the limited budget that the parking area and picnic shelter will be the
Base Bid when the project is put out for construction bid.The other amenities will be added to the project
as the project budget allows.
The preferred design was then shared by email with the other persons who had signed up to participate
in the effort, and a survey was conducted to confirm the desirability of the preferred design.
The proposed Master Plan for the Perry Hills Mini-Park, generated by the process described above, may
be found as Attachment 2. The proposed Master Plan was shared with the Parks and Recreation Council
on September 6 of this year, and was unanimously recommended to be shared with the Board of
Commissioners with the Council's approbation.
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Please feel free to contact either of us (dstancil@orangecountync.gov or mcarr@orangecountync.gov) if
you have questions.
Copies: Perry Hills Community Contact List
Parks and Recreation Council
Orange County Attachmynt 1
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