HomeMy WebLinkAboutAgenda 11-14-23; 12-7 - Information Item - Memorandum - Financial Report - First Quarter FY 2023-24 1
ORANGE COUNTY
NORTH CAROLINA
FINANCE and ADMINISTRATIVE SERVICES
Gary Donaldson, CTP, Chief Financial Officer I gdonaldson@orangecountync.gov I PO Box 8181, Hillsborough, NC 272781 919.245.2453
MEMORANDUM
To: Board of County Commissioners
From: Gary Donaldson, Chief Financial Officer
Date: November 14, 2023
Re: Financial Report- First Quarter FY 2023-24
This FY 2023-24 First Quarter Financial report provides Budget versus Actual comparisons to the prior fiscal year
(pages 2-5) and Dr. John Connaughton's UNC Charlotte Economic Forecast provides updates on the economy.
The American Rescue Plan Act (ARPA) report is below with a more detailed narrative in the Appendix section.
Project Revised Budget Expenditures Remaining %of Budget
Number ARPA Project Name (Life-To-Date) (Life-To-Date) Budget Used Project Status
96110 Durham Tech Community College for Small Business Center $ 70,000.00 $- $ 70,000.00 0% Awaiting reimbursement support
96111 First Responder Behavioral Health Program $ 45,000.00 $- $ 45,000.00 0% Closing- Non-ARPA funding source
96102 Senior Lunch Program $ 119,229.00 $- $ 119,229.00 0% To be spent in FY 2025
96122 Broadband Design and Implementation $ 10,000,000.00 $ 1,000,000.00 $ 9,000,000.00 10% Completed less than 50
96131 Fire district radios $ 2,562,300.00 $ 505,797.75 $ 2,056,502.25 20% Completed 50 or more
96121 Language Access Services $ 15,000.00 $ 4,605.57 $ 10,394.43 31% Completed less than 50
96117 Housing Locator $ 65,705.00 $ 29,571.51 $ 36,133.49 45% Completed less than 50
96120 Government Alliance on Racial Equity Youth Program $ 46,540.00 $ 21,950.51 $ 24,589.49 47% Completed less than 50
96113 ARPA Coordinator $ 133,772.00 $ 65,250.00 $ 68,522.00 49% Completed 50 or more
96123 Long Time Homeowner Assistance Program $ 516,364.00 $ 260,571.26 $ 255,792.74 50% Completed 50 or more
96116 Housing Helpline Coordinated Entry Specialist $ 237,292.00 $ 124,082.72 $ 113,209.28 52% Closing- Non-ARPA funding source
96133 Emergency Housing Assistance $ 3,714,882.00 $ 2,845,188.18 $ 869,693.82 77% Completed 50 or more
96112 Powered Air Purifying Respirators(PAPRS) $ 124,000.00 $ 96,182.00 $ 27,818.00 78% Completed 50 or more
96119 Eviction Diversion $ 167,046.00 $ 133,100.88 $ 33,945.12 80% Closing- Non-ARPA funding source
96127 Stabilization Program for Former Foster Youth $ 10,000.00 $ 8,749.19 $ 1,250.81 87% Completed 50 or more
96103 Replacement Temporary Facility Modifications $ 51,136.00 $ 48,747.29 $ 2,388.71 95% Completed
96115 Revenue Replacement:Emergency Housing Assistance(EHA) $ 9,257,528.00 $ 8,925,214.61 $ 332,313.39 96% Completed
96128 Support for Low Income Families $ 25,000.00 $ 24,333.23 $ 666.77 97% Completed
96108 Revenue Replacement:Arts Commission Aid to Impacted Industries $ 16,000.00 $ 15,797.06 $ 202.94 99% Completed
96105 ARPA Grant Compliance Position $ 38,751.00 $ 38,624.95 $ 126.05 100% Completed
96109 Revenue Replacement:Tourism and Hospitality Recovery $ 300,000.00 $ 299,285.60 $ 714.40 100% Completed
96130 IChildcare Support Parent Fees $ 540,000.00 $ 539,977.10 $ 22.90 100% Completed
96104 1 Point Ionization $ 68,800.00 $ 68,800.00 $ - 100% Completed
96114 Affordable Housing&Home Repairs $ 120,000.00 $ 120,000.00 $ 100% Completed
96118 Landlord Incentive Program $ 75,000.00 $ 75,000.00 $ 100% Completed
96107 Revenue Replacement:Restart the Arts Grants $ 100,000.00 $ 100,000.00 $ 100% Completed
96125 Countywide Food Distribution and Storage $ 106,550.00 $ 106,609.46 $ (59.46) 100% Completed
96126 Youth Enhancement Fund $ 25,000.00 $ 25,348.21 $ (348.21) 101% Completed
96106 Revenue Replacement:Street Outreach,Harm Reduction,and Deflection(SOH $ 279,922.00 $ 315,736.09 $ (35,814.09) 113% Closing- Non-ARPA funding source
96124 Long Time Homeowner Assistance Program Software $ 8,905.00 $ 10,414.00 $ (1,509.00) 117% Completed
Total $ 28,839,722.00 $15,808,937.17 $13,030,784.83 1 55% See Note below
Note:The%complete increases to 82%if including the Obligated$10 million for Broadband.
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FY 2024 FY 2023 FYs 2024 vs 2023
GENERAL FUND Original Revised YTDActual* Percentage YTDActual* Percents YTD %
Property Tax $190,759,520 $190,759,520 $30,402,822 15.94% $30,729,654 16.51% -$326,832 -0.57%i
Sales&Use Tax $43,739,131 $43,739,131 $0 0.00% $0 0.00% $0 0.00%
Licenses and Permits $274,200 $274,200 $555 0.20% $630 0.20% -$75 0.00%
Charges for Services $14,208,193 $14,208,193 $2,757,304 19.41% $3,833,911 26.95% -$1,076,607 -7.54%2
Intergovernmental $19,686,908 $20,348,851 $2,155,730 10.59% $1,850,302 9.38% $305,428 1.21%
Investment Earnings $1,600,000 $1,600,000 $0 0.00% $217,921 2115.00% -$217,921 -2115.00%3
Transfers In $1,391,290 $1,433,628 $0 0.00% $0 0.00% $0 0.00%
Miscellaneous $846,286 $867,327 $148,611 17.13% $256,449 6.42% -$107,838 10.71%4
Appropriated Fund Balance $7,000,000 $7,000,000 $0 0.00% $0 0.00% $0 0.00%
Total $279,505,528 $280,230,850 $35,465pO22 12.66% $36,888,867 15.36% -$1,423,845 -2.71%
Community Services $15,241,917 $15,539,297 $3,434,382 22.10% $3,728,276 23.92% -$293,894 -1.82%
General Government $11,987,685 $11,996,855 $2,765,875 23.06% $3,327,472 24.23% -$561,597 -1.17%
g Public Safety $35,882,898 $35,921,198 $8,707,579 24.24% $7,792,998 23.47% $914,581 0.77%
Human Services $48,541,143 $48,936,802 $11,852,421 24.22% $9,755,855 21.47% $2,096,566 2.75%
o Education $107,805,947 $107,805,947 $25,979,480 24.10% $23,864,435 24.24% $2,115,045 -0.14%
W Support Services $18,492,107 $18,476,920 $6,775,899 36.67% $4,512,249 45.29% $2,263,650 -8.62%s
Debt Service $0 $0 $0 0.00% $20,515,028 53.88% -$20,515,028 -53.88%6
Transfers Out $41,553,831 $41,553,831 $0 0.00% $0 0.00% $0 0.00%7
Total $279,505,528 $280,230,850 $59,515,636 21.24% $73,496,313 30.61% -$13,980,677 -9.37%
Notes:
*-Actual amounts include Encumbrances.
+-Based on percentage.
1-Property taxes includes Real,Personal and monthly Motor Vehicle taxes.
2-Planning Inpspection Fees are now accounted for in a separate fund to enhance reporting pursuant to NC Statute 160D-1102.
3-This is a timing variance in the interest allocation postings.
4-Miscellaneous includes Hold Harmless Sales Tax,Lease Rentals,Donations and interest earnings.
5-Reflects Insurance payments now accounted for in Human Resources.
6-Debt Service is mow accounted for in a separate fund.
7-Transfers Out are to the new Debt Service Fund;Transfers will start in 2nd Quarter.
General Fund Revenues
General Fund revenues are 12.2% of budgeted revenues compared to 15.3%the prior fiscal year. This represents a
timing variance due to property tax collections. During the first quarter of each fiscal year, revenues will trail
expenditures and fund balance provides an interim funding source until property tax revenues begins to peak in
December-January each fiscal year.
• Property Tax collections are 15.9% of the total Property tax budget compared to 16.5%the prior fiscal year. Real
and personal taxes are due September 1 with peak tax collections occurring in December prior to the assessment of
penalties and interest.The property tax category includes real, personal, and motor vehicle taxes.
• Motor vehicle taxes are payable on the vehicle renewal date and the tax is based on market value of the vehicle.
The North Carolina Department of Revenue remits this tax to the County monthly. Registered Motor Vehicle Taxes
become delinquent after 30 days.
• Sales Tax has a three-month revenue lag from the NC Department of Revenue (NCDOR) with the first month of July
collections to be received by local governments by October 15. The flowchart on page 3 illustrates this three-month
lag.
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Sequencing of Local Sales Tax Collections & Receipt
July = Sale Aug. = Vendor Sept. = DoR Oct. 15 = County
submits report reconciles receives $
Charges for services are 21.2% of the budget as compared to 29.3% lower the prior fiscal year. The variance
decrease reflects Planning Inspection financial activity now being accounted for in the new Inspection Fund
pursuant to NC Statute 160D-1102. The General Assembly now requires all local governments to further report
out and delineate permit revenues and expenditures. The Charges for Services category also includes Register
of Deeds Excise Stamps paid on real estate transactions and Emergency Medical Charges for ambulance
services.
Intergovernmental favorable revenue variance is attributed to Department of Social Service and Criminal Justice
Resource grant awards.
General Fund Expenditures
General Fund expenditures are 21.2% of budgeted expenditures as compared to 30.6% the prior fiscal year.
The variance is primarily due to debt service now being accounted for in the new Debt Service fund.
All the Functional Leadership teams' expenditures are consistent with historical spending rates and there are no
material variances to report or monitor at this juncture.
The second quarter report will notate any material variance areas of concern.
• Education appropriations are 24.1% of its budget as compared with 24.2% the prior fiscal year. School
appropriations are paid to both School systems by the 151h of each month. The remaining Education
budget includes School Health and Safety Contracts, Durham Tech Current Expense and Recurring
Capital.
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Summary of Other Funds
As noted earlier, the new Debt Service and Inspection Funds are included in this report.
Transfers From the General Fund to the Debt Service Fund
Property tax transfers from the General Fund to the Debt Service Fund are timed to occur during the second
quarter as the County reaches peak tax collections. This is anticipated to be the regular timing of flow of funds
each fiscal year to meet debt service requirements. Any significant disbursements and obligations prior to the
receipt of taxes are funded through the County's fund balance.
FY 2024 FY 2023 FYs 2024 vs 2023
OTHER FUNDS Original Revised YTDActual* Percenta e YTDActual* Percenta YTD %
11-Debt Service Fund $37,457,498 $35,457,498 $0 0.00% $0 0.00% $0 0.00%1
33- Housing Voucher Fund $6,858,632 $6,858,632 $1,476,702 21.53% $1,479,265 29.78% -$2,563 -8.25%Z
w 35-Emergency Telephone Fund $571,016 $578,160 $0 0.00% $66,151 8.46% -$66,151 -8.46%s
'c 37-Visitor's Bureau Fund $2,716,666 $2,724,415 $493,141 18.10% $550,178 23.23% -$57,037 -5.12%4
44-Inspections Fund $1,609,483 $1,609,483 $304,799 18.94% $0 0.00% $304,799 18.94%
50-Solid Waste Enterprise Fund $12,693,308 $12,693,308 $1,599,364 12.60% $1,817,863 14.45% -$218,499 -1.85%5
53-Sportsplex Fund $4,696,687 $4,696,687 $713,941 15.20% $713,442 15.58% $499 -0.38%
70-Employee Health&Dental Fund $16,251,634 $16,251,634 $2,821,828 17.36% $2,598,210 15.18% $223,618 2.18%
11-Debt Service Fund $37,457,498 $37,457,498 $6,978,027 18.63% $0 0.00% $6,978,027 18.63%
w 33-Housing Fund $6,858,632 $6,858,632 $2,095,007 30.55% $1,370,786 26.50% $724,221 4.04%
Y 35-Emergency Telephone Fund $571,016 $578,160 $33,004 5.71% $11,817 $21,187
37-Visitor's Bureau Fund $2,716,666 $2,724,415 $659,528 2421% $591,938 24.99% $67,590 -0.78%
v 44-Inspections Fund $1,609,483 $1,609,483 $308,153 19.15% $0 $308,153 s
W50-Solid Waste Enterprise Fund $12,693,308 $12,693,308 $4,230,065 33.33% $4,742,101 37.71%
53-Sportsplex Fund -$512,036 -4.38%
$4,696,687 $4,696,687 $456,504 9.72% $851,678 18.60% -$395,174 -8.88%
70-Employee Health&Dental Fund $16,2S1,634 $16,251,634 $2,879,527 17.72% $3,730,997 21.80°� -$851,470 -4.08%
Notes:
*-Actual amounts include Encumbrances.
1-Property tax revenues will Transfer In from General Fund in 2nd Quarter.
2-Housing Revenue drawdowns required for Expenditure reimbursements.
3-E-911 Revenue remittance from the State for subscriber fees.
4-Timing variance reflecting Occupancy Tax remittances.
5-Solid Waste Program Fee collected with the Property Tax Bill;collections will peak
6-Inspection Fund has slight lag between Revenues and Expenditures.
Sportsplex Fund
The Sportsplex revenue sources are Ice Rink (35% of budget), Membership and Fitness (26% of budget), Sports
Aquatics (13% of budget), Sports Kidsplex (12% of budget), and Field House (7% of budget). Reserves and
investment income comprise the remaining funding sources. Sportsplex revenues are 15.2% of budget and
consistent with the prior year revenue collections. Expenditures budget versus actuals between both fiscal
years reflect a timing variance in the recording of first quarter expenditures to the County's general ledger. The
second quarter report will provide a better budget versus actual comparison.
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Solid Waste Fund
Solid Waste revenues are 12.6% of the total revenues as compared to 14.1%the prior fiscal year. The solid
waste program fee of$142 is billed as a line item on the Property Tax bill, therefore the solid waste collection
performance will generally mirror the property tax collection performance. As noted previously, peak Tax office
collections occur by the end of December therefore the first quarter revenues of$1.4 million versus
expenditures of$4.2 million is not a concern; reserve balances fund the first quarter imbalance. Solid waste
expenditures are 33.3% of total expenditures as compared to 36.9%the prior fiscal year.
Visitors Bureau Fund
Visitors Bureau revenues are 18.1% of budget as compared to 23.3%the prior fiscal year. The revenue versus
expenditure lag is a timing variance. The hotel/motel lodging revenue base has continued to perform well as
measured by Gross Lodging revenues, Occupancy rates and Average Daily Room rates. The County occupancy
tax rate is set at 3% on the gross receipts from the rental of any room, and lodging or similar accommodation in
the County subject to sales tax under G.S. 105-164.4(a)(3). Remittances are due to the Tax Office by the 15th of
each month. Tax revenues are used to promote the tourism sector.
Functional Leadership Teams by Department
Community Services - Animal Services, NC Cooperative Extension, DEAPR, Economic Development, Orange
Public Transportation and Planning.
General Government- Board of Elections, Clerk to the Board, County Attorney, County Manager, Register of
Deeds and Tax Administration.
Public Safety—Courts, Emergency Services, Criminal Justice Resource Department, and Sheriff's Office
Human Services— Department on Aging, Child Support, Housing, Human Rights, and Community Development,
Library, Public Health, and Social Services.
Support Services-Asset Management Services, Community Relations, Finance, Human Resources, and
Information Technology.
Thanks to the Budget and Accounting Offices for their support in the preparation of this quarterly report.
cc: Bonnie Hammersley, County Manager
Travis Myren, Deputy County Manager
Department Directors
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APPENDIX
American Rescue Plan Act(ARPA)
Project Detailed Status and Summary
First Quarter FY 2023-24
All funds are on schedule to be spent by December 31, 2026.
Senior Lunch Program—Department on Aging
This project provides funding to supplement the Senior Lunch Program, which traditionally
provides a hot, nutritionally balanced meal daily in a group setting, Monday-Friday for county resident
adults 60+. During the COVID-19 Pandemic and County State of Emergency,the meal provision has
been altered to 3 days/week drive through service at the 2 Orange County Senior Centers.These funds
provide for the continuation of the expanded lunch program. This funding expands the program to
meet increased demand and for the drive-through and curbside service to continue as necessary.
Participants aged 60 and over are asked to make a voluntary financial contribution to the lunch program
but are not required to pay for this service. Note: This project is in progress and is supported byseveral
funding sources. The project team is estimating that all ARPA funds will be spent in FY 2024-25.
o FY 2021-22 Round 1 Allocation: $119,229
o Total Spent as of First Quarter FY 2023-24: $0(other funding sources being used first)
o U.S.Treasury Portal Status: Less than 50%complete
Replacement Temporary Facility Modifications—Asset Management Services
This project provided funding to create permanent facility modifications to county-owned
facilities to reduce the spread of SARS CoV2.These replaced temporary modifications made to combat
the spread of airborne viruses. Modifications came in the form of improving airflow, simplifying foot
tracking, and installing permanent air barriers.
o FY 2021-22 Round 1: $51,136
o Total Spent as of First Quarter FY 2023-24: $48,747
o U.S.Treasury Portal Status: Complete
ARPA Grant Compliance Position—Criminal Justice Resources Department
This project provided funding for a 0.5 FTE ARPA Grant Compliance Position through FY 2021-22.
The position provided additional administrative support for the Criminal Justice Resource Department as
it administered the Street Outreach, Harm Reduction, and Deflection (SOHRAD) program funded by
ARPA.
o FY 2021-22 Round 1: $38,751
o Total Spent as of First Quarter FY 2023-24:$38,751
o U.S.Treasury Portal Status: Complete
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Durham Tech Community College for Small Business Center—Durham Technical Community College
This project will provide support for startup and existing entrepreneurs, with special focus on
the underserved low to moderate income business community, by providing information and tools
needed to develop and scale business ideas through viable, sustainable, profitable, and successful
practices.Through the services provided by Durham Tech's Small Business Center(SBC), entrepreneurs
receive assistance in business areas such as business planning, marketing, legal, accounting, and
financial management. Note:Durham Tech has spent the amount of funding allocated and will be
reimbursed by Orange County once all supporting documentation is provided.
o FY 2021-22 Round 1: $70,000
o Total Spent as of First Quarter FY 2023-24: $0
o U.S.Treasury Portal Status: More than 50%complete
o Note:Sub recipient has spent full amount. Once the county reimburses the sub recipient,
the expense will be reflected in Total Spent.
Affordable Housing—Home Repairs—Housing and Community Development
This project provides funding to the Orange County Department of Housing and Community
Development for assistance to low-income homeowners for urgent repairs and comprehensive housing
rehabilitation.To qualify for these programs, applicants must 1) meet income eligibility restrictions; 2)
own a property located in Orange County and occupy it as their primary residence; and 3) be current on
their property taxes or be on an approved payment plan that is in good standing. Applications can be
submitted by email, mail, or in person.These funds expanded the County's ability to finance home
repairs to fix imminent threats to health and safety, provide accessibility modifications, and provide
larger more comprehensive repairs to homes for homeowners to extend the usable life of their homes.
o FY 2021-22 Round 1: $120,000
o Total Spent as of First Quarter FY 2023-24: $120,000
o U.S.Treasury Portal Status: Complete
Housing Locator—Housing and Community Development
The project covers 1.0 FTE Housing Locator position to provide client-level assistance in locating
units for people exiting homelessness, people with Housing Choice Vouchers, and other people at risk of
homelessness who contact the Housing Helpline.The position will work in coordination with the
Housing Access Coordinator (NAC)to develop and maintain landlord relationships.This will allow the
HAC to focus more completely on system-level landlord recruitment,which is not currently feasible due
to demand for providing direct housing navigation support for the more vulnerable residents in housing
search with vouchers in-hand.
o FY 2021-22 Round 1: $28,810
o FY 2022-23 Round 1: $36,895
o Total Spent as of First Quarter FY 2023-24: $29,571
o U.S.Treasury Portal Status: Less than 50%Complete
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Eviction Diversion—Housing and Community Development
This is now funded from the General Fund effective FY 2022-23 therefore funds will be
reallocated.This project provides funding for an Eviction Diversion Attorney who offers free legal
counsel to people in eviction proceedings and an Eviction Diversion Expeditor,who connects people
facing and at risk of eviction with community resources and funding.The Orange County Board of
Commissioners created an Eviction Diversion Program in June 2020 to help eligible county residents
avoid eviction as a result of financial hardship caused by the COVID-19 pandemic and these positions
support that program.This program has served 403 households since funding was awarded; 167
households of that total were served between October and December 2022.
o FY 2021-22 Round 1: $167,046
o Total Spent as of First Quarter FY 2023-24: $133,100
o U.S.Treasury Portal Status: More than 50%Complete
Government Alliance on Race and Equity(GARE)Youth Program—Human Rights&Relations
This project provides funding for a four week summer session bringing together diverse students
from each Orange County high school to learn the Government Alliance on Race and Equity (GARE)
methodology for advancing racial equity.The youth will identify and engage with diverse groups of
youth to develop a long-term recovery strategy from the COVID-19 pandemic for youth led by youth.
The program supports the activities of the GARE Countywide Racial Equity Plan and the Countywide
Long Term Recovery Plan.These funds will be used to pay stipends and program costs for the sessions.
The Orange County Human Rights and Relations Department hosts these sessions.
o FY 2021-22 Round 1: $46,540
o Total Spent as of First Quarter FY 2023-24: $21,950
o U.S.Treasury Portal Status: Less than 50%complete
Language Access Services—Human Rights& Relations
This project provides funding for language services and outreach to communities in Orange
County on government services and human rights and relations issues exacerbated by the COVID-19
pandemic.Translations and interpretations are provided through this program to improve the
accessibility of services to people with limited English proficiency. Note: This project is to provide
language services as needed, however there has barely been any need in FY23. The department is
identifying other program that have language service needs.
o FY 2021-22 Round 1: $15,000
o Total Spent as of First Quarter FY 2023-24: $4,606
o U.S.Treasury Portal Status: Less than 50%complete
Broadband Infrastructure Design and Implementation—Information Technologies
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This project provides funding to expand broadband internet connections to rural and
underserved parts of Orange County.The county has identified 4,234 addresses that are undeserved by
broadband providers, with the vast majority in rural census tracts in the county.Additional updates are
provided at the this link https://www.orangecountync.gov/2924/LumosARPA-Broadband-Project
o FY 2020-21 Round 1: $5,000,000
o FY 2022-23 Round 1: $5,000,000
o Total Spent as of First Quarter FY 2023-24: $1,000,000
o U.S.Treasury Portal Status: Less than 50%complete
Long Time Homeowner Assistance Program—Tax Administration and Housing and Community
Development
The project provides funding for a program to partially offset an increase on property taxes for
income-eligible, long-time homeowners (must own and have lived on the property for at least 10 years)
in Orange County following a revaluation of all property values during the COVID-19 pandemic. Funds
will also be used to create a communications and outreach strategy to share information about the
program with County residents. Housing and Community Development Department staff will be
primarily responsible for administering the LHA program—collecting applications and supporting
documentation from applicants and verifying program eligibility for each applicant.The Orange County
Housing Helpline will play a key role in assisting County residents with completing applications and
compiling documentation.The Tax Department will provide some of the eligibility verification details to
Housing and Community Development Department staff during application review. Once an application
is approved for assistance, Housing and Community Development Department staff will coordinate with
the Finance and Administrative Services Department and Tax Department to issue a credit towards the
taxpayer's property tax bill. Orange County has provided assistance to 566 households through this
program as of February 10, 2023.
o FY 2021-22 Round 1: $250,000
o FY 2022-23 Round 1: $16,364
o Total Spent as of First Quarter FY 2023-24: $260,571
o U.S.Treasury Portal Status: More than 50%complete
Youth Enhancement Fund—Department of Social Services
This project provided additional funding to the youth enhancement fund to support enrichment
programs for children living in low-income families. For several years,the Department of Social Services
has paid the fees and other costs for children to participate in recreation,tutoring, and other social
programs. Social Workers identify children who would benefit from these activities and work with
numerous providers to secure slots for these services. Many of the children participate in camps or
organized sports and benefit from the socialization, group membership or individualized attention they
receive.The Department of Social Services (DSS) used the extra funds to serve more children,
particularly given the impacts of the COVID-19 pandemic on children and youth. The Board of County
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Commissioners endorsed this concept several years ago as a way to provide equity for all children and
all program types.
o FY 2021-22 Round 1: $25,000
o Total Spent as of First Quarter FY 2023-24: $25,000
o U.S.Treasury Portal Status: Complete
Point Ionization—Detention Center—Asset Management Services
These funds provided Point Ionization in the HVAC systems in the new Detention Center. Point
Ionization is a useful tool in removing airborne viruses, such as SARS CoV2,from air systems.This helped
mitigate the spread of COVID-19 in congregate settings such as the detention center.
o FY 2021-22 Round 2: $68,800
o Total Spent as of First Quarter FY 2023-24: $68,800
o U.S.Treasury Portal Status: Complete
First Responder Behavioral Health Program—Emergency Services
This now has an alternate funding source,therefore ARPA funds will be reallocated.This project
seeks to improve mental health care and support for first responders and medical providers. It provides
for up to 300 (1 hr.) clinical sessions with a mental healthcare provider experienced with first
responders, 5 group debriefings/diffusions, professional development (mental health), and wellness
visits in the first year.Additionally,this contract provides support for bolstering a peer support program,
which is in development. In subsequent years,the number of visits has decreased.
The first part of the program, five critical group defusing/debriefing sessions, includes all first
responders who may be involved in a critical incident(EMS,tele-communicators, law enforcement,fire,
etc.)The second part of the project is for up to 300 (1) hour clinical sessions specifically for Emergency
Services Department employees.
o FY 2021-22 Round 2: $45,000
o Total Spent as of First Quarter FY 2023-24: $0(purchase order submitted for$45,000)
o U.S.Treasury Portal Status: More than 50%Complete
o Note:Alternate Funding sources have been identified, therefore these funds will be
reallocated.
Powered Air Purifying Respirators(PAPRS)—Emergency Services
This project will provide funding for Powered Air Purifying Respirators(PAPRS),which will
replace the need for N95 respirators and annual fit testing.This will outfit Orange County Emergency
Services Emergency Medical Services units and South Orange Rescue Squad units. PAPRS provide better
protection, allow for prolonged use, provide easier communications, and allow providers to maintain
the use of prescription lenses. PAPRS are easier to procure and more resilient than other respirators.
The PAPR filter is also more adaptable: can be replaced to match the appropriate threat(chemical,
biological, and/or radiological). PAPRs typically have a life span of about 5-7 years when properly
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maintained.This provides for 70 total units plus all necessary components. Note:funds have been
encumbered
o FY 2021-22 Round 2: $124,000
o Total Spent as of First Quarter FY 2023-24: $96,182
o U.S.Treasury Portal Status: More than 50%Complete
American Rescue Plan Act(ARPA)Coordinator—Finance
This project supports and coordinates management of all Coronavirus State and Local Recovery
Funds (CSLRF)/ARPA to ensure regulatory compliance, reporting, audit compliance, and maximum
funding.
o FY 2021-22 Round 2: $133,772
o Total Spent as of First Quarter FY 2023-24: $65,250
o U.S.Treasury Portal Status: 50%Complete
Housing Helpline Coordinated Entry Specialist—Housing and Community Development
This is now funded from the General Fund effective FY 2022-23 therefore funds will be
reallocated.This project provides funding for a 0.5 FTE Coordinated Entry Specialist to support the
Orange County Housing Helpline (HH). People in housing crisis can contact the Housing Helpline; staff
their direct people to the most appropriate resources, including emergency financial assistance,
homelessness prevention, homelessness diversion, shelter referrals, and permanent housing referrals
through the coordinated entry by-name list. Funding for 0.5 FTE Coordinated Entry Specialist for
prevention/diversion work would ensure that there are staff to field the average 1100 calls and 880
emails received each month. Funding for the 0.5 FTE Coordinated Entry Specialist would allow more
staff on the Housing Helpline that is inundated with calls since launching in March 2020. Before COVID-
19, Orange County's Coordinated Entry system served about 60 households per month. Since April 2020,
the Housing Helpline has served 4,411 households; 2,203 households of that total were served between
October and December 2022.
o FY 2021-22 Round 2: $32,202
o FY 2022-23 Round 1: $205,090
o Total Spent as of First Quarter FY 2023-24: $ 124,082
o U.S.Treasury Portal Status: More than 50%complete
Landlord Incentive Program—Housing and Community Development
This project provided funding for the Landlord Incentive Program (LIP), which provided
payments directly to landlords signing new leases for Housing Choice Voucher/Section 8 holders and
residents in search of housing as referred from partner agencies such as Compass, Local Re-entry
Council, and others. LIP is managed by the Housing Access Coordinator and has been hugely successful
in landlord recruitment. Since the COVID-19 eviction moratorium created stagnation in unit turnover,
providing Landlord Incentives for new and renewing leases proved an effective strategy to create unit
availability for people in housing search.The LIP provided up to $1,000 bonus for landlords signing new
tenant participants in voucher and OCHCD partner programs and $500 for returning landlords. 166
individuals were served using this funding.
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o FY 2021-22 Round 2: $55,000
o FY 2022-23 Round 1: $20,000
o Total Spent as of First Quarter FY 2023-24: $75,000
o U.S.Treasury Portal Status: Complete
Long Time Homeowner Assistance Program Software—Tax Administration and Housing and
Community Development
This project provides funding for software used by staff to administer the Long Time
Homeowner Assistance Program, which is a program to partially offset an increase on property taxes for
income-eligible, long-time homeowners (must own and have lived on the property for at least 10 years)
in Orange County following a revaluation of all property values during the COVID-19 pandemic.
o FY 2021-22 Round 2: $8,905
o Total Spent as of First Quarter FY 2023-24: $10,414 (Journal Entry in process to account
for these expenditures in the ARPA project code.)
o U.S.Treasury Portal Status: Complete
Countywide Food Distribution and Storage—Department of Social Services
This project provides additional funding to the Orange County Department of Social Services to
continue to provide access to foods for low-income families, particularly during times when schools or
other programs providing food are on breaks.The agency provides this assistance through mass
distributions families as well as through the pantries operating at each DSS site. The outcome of this
project will be reduced food insecurity for families, one of the main needs identified during the recovery
planning process. 1,141 households (2,525 individuals) have been served through this project through
December 2022.
o FY 2021-22 Round 2: $60,000
o FY 2022-23 Round 1: $46,550
o Total Spent as of First Quarter FY 2023-24: $106,609
o U.S.Treasury Portal Status: Complete
Stabilization Program for Former Foster Youth—Department of Social Services
This project will provide funding to support youth who have graduated from foster care.Youth
who have been in foster care can have many issues after leaving foster care. These youths often have
limited family support and many experience financial instability and behavioral health issues.The
Orange County Department of Social Services remains in contact with many of these individuals several
years after they leave care and has been able to intervene to stabilize the situation and assure the youth
connect to appropriate resources. Most of these youth are not eligible for other foster care funds and
the Department of Social Services will utilize these funds to meet some of their needs such as
purchasing household items, clothing, and travel funds to return to the community, and short-term
housing while also providing counseling and referrals to appropriate resources.
o FY 2021-22 Round 2: $10,000
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o Total Spent as of First Quarter FY 2023-24: $8,749
o U.S.Treasury Portal Status: More than 50%Complete
Support for Low Income Families—Department of Social Services
This project will provide funding support to low-income families that have experienced barriers
to employment and/or access to essential services created or exacerbated by the COVID-19 pandemic.
The Department of Social Services will assist in reducing barriers to transportation by directly paying
transportation providers, supplying gas cards, paying vehicle repair costs, etc. Other support may
include equipment or supplies need for obtaining or retaining employment, emergency needs, items for
health and safety, or costs to safely quarantine when necessary.
o FY 2021-22 Round 2: $25,000
o Total Spent as of First Quarter FY 2023-24: $24,233
o U.S.Treasury Portal Status: Complete
Fire District P25 Phase II Compliant Radio Replacement
This project provides funding to replace obsolete radios used by nine (9) Orange County Fire
Departments and Rescue Squads.The new radios will be P25 compliant in order to ensure
interoperability and compatibility with other public safety equipment and entities. Note: The fire
districts have named White Cross Fire District as the fiscal agent for this process. White has selected a
vendor for the purchase of new radios and associated annual maintenance. Radios have been ordered
and are expected to arrive by June 2023. Once radios are received and the invoice is paid, the expense
will be reflected in the Total Spent.
o FY 2022-23 Round 1: $2,562,300
o Total Spent as of First Quarter FY 2023-24: $505,798
o U.S.Treasury Portal Status: Less than 50%complete
o Note: Once the remaining radios are received and the invoice is paid, the expense will be
reflected in the Total Spent.
Childcare Support Parent Fees
This project will provide funding to cover the cost of parent fees for childcare support and
expand eligibility to additional low-income families in need in Orange County,which will enable those
families to retain employment.
o FY 2022-23 Round 1: $540,000
o Total Spent as of First Quarter FY 2023-24: $539,977
o U.S.Treasury Portal Status: Complete
Unallocated: $0
All funds will be spent by December 31, 2026.
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Revenue Replacement:$10,000,000
Restart the Arts Grants—County Manager
This project provided funding to mitigate business disruptions caused by COVID-19 and provide
programmatic support to arts organizations as they begin to re-welcome audiences.The Orange
County Arts Commission (OCAC) distributed the funds through grants to the local arts
community.The application period was August 2 through August 31, 2021.
The primary purpose of the Restart the Arts program was to assist the nonprofit arts industry
which, pre-pandemic, employed 4,000 creative workers and generated $131M in spending in
Orange County each year. Because of this, nonprofit arts organizations received funding priority;
however, other arts organizations were invited to apply, particularly those whose operations
have a high impact in our community through employment,tourism, or services offered to
county residents or artists.The following groups were eligible to apply for funding. All applicants
were required to be physically located in Orange County, NC.
o FY 2021-22 Round 1: $100,000
■ Total Spent as of First Quarter FY 2023-24: $100,000
■ U.S.Treasury Portal Status: Complete
Arts Commission Aid to Impacted Industries—County Manager
This project provided funding to the Orange County Arts Commission to support the local art
community.These activities included special events, donation drives, as well as support to
artists in the Eno Mill Artist Studios rented by the county.
o FY 2021-22 Round 1: $16,000
■ Total Spent as of First Quarter FY 2023-24: $15,797
■ U.S.Treasury Portal Status: Complete
Street Outreach, Harm Reduction, and Deflection(SOHRAD)—Criminal Justice Resources
Department&Housing and Community Development
This is now funded from the General Fund effective FY 2022-23 therefore funds will be
reallocated.This project provides funding to continue the work of the Street Outreach, Harm
Reduction, and Deflection (SOHRAD)team, which connects with people living unsheltered to
work on housing issues and other needs such as connections to healthcare and mental
healthcare. Since the team started in October 2020, they have served over 230 people living
outside or in a place not meant for human habitation.The service and housing needs of people
living unsheltered have been exacerbated greatly by the COVID-19 pandemic.This group
represents some of the most medically fragile people in our community- by and large the
population is older and aging and have medical complications that put them at high risk for
contracting and dying from COVID-19.The SORHAD team rode along with the mobile
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vaccination unit to connect people living unsheltered with the COVID-19 vaccine—26 people
received the COVID-19 vaccine with SOHRAD's help. 180 households have been connected
through the SOHRAD program using ARPA funding.
o FY 2021-22 Round 1: $160,000
o FY 2022-23 Round 1: $ 175,200
■ Total Spent as of First Quarter FY 2023-24: $315,736
■ U.S.Treasury Portal Status: More than 50%complete
Tourism and Hospitality Recovery—Economic Development
This project provided funding to the Orange County Visitors Bureau to aid in the recovery of
tourism and hospitality in Orange County.The county's central business district of Chapel Hill
and around the University of North Carolina at Chapel Hill (where two-thirds of the tourism, and
hospitality industry resides) lost 60%of its tourism revenues during the pandemic because the
leading tourism generator is the University of North Carolina at Chapel Hill. Recovery included a
safe welcome center that serves as an attraction for guests to visit the central business district,
learn about Chapel Hill's history and use this experience as a reason for exploring near-by
businesses related to the hospitality industry.
To answer this call,Visitors Bureau leaders contacted former resident and Grammy winning
singer and song writer,James Taylor, whose song"Carolina in My Mind,"was written about
Chapel Hill. Leaders knew that a new visitor market would be attracted by a personalized
welcome from James Taylor, a live rendition of his music, tourism materials related to his
favorite things in Chapel Hill, and photo opportunities with his album covers, signed by James,
welcoming visitors to Chapel Hill. For recovery to happen in Orange County,tourism leaders
must create assets apart from the University of North Carolina.This locale will be in the heart of
the Central Business District and Visitors Center leaders are working to add displays and
brochures on surrounding local businesses to help this industry recovery.
o FY 2021-22 Round 1: $150,000
o FY 2021-22 Round 2: $150,000
■ Total Spent as of First Quarter FY 2023-24: $299,286
■ U.S.Treasury Portal Status: Complete
Emergency Housing Assistance and Coordinator—Housing and Community Development
The Emergency Housing Assistance and Coordinator position is now funded from the General
Fund effective FY 2022-23 therefore funds for this position will be reallocated.The reclassed
position name is Community Stability Manager.The overall project supports the Orange County
Emergency Housing Assistance fund and its program coordinator,which was created under the
Risk Mitigation and Housing Displacement Fund to help Orange County residents with low
incomes prevent eviction and homelessness and secure and maintain stable housing. Increased
unemployment and underemployment due to the COVID-19 pandemic has resulted in many
people being unable to pay rent and utilities. Assistance is available to households in Orange
County that: (1) Earn no more than 30%of the area median income (AMI), (2) Have an urgent
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need for housing assistance that is related to the COVID-19 pandemic, and (3) Do not have
adequate resources to cover the cost of their housing need. Eligible activities for EHA include
rent, mortgage and utility payments, security deposits, application fees and other emergency
housing-related expenses.The EHA Program has provided over$9 million in housing assistance
to more than 1,500 Orange County residents since March 2020.
o FY 2021-22 Round 1: $1,926,357
o FY 2021-22 Round 2: $2,700,000
o FY 2022-23 Round 1: $4,201,041
o FY 2022-23 Round 2: $1,996,163 (Non-Revenue Replacement)
■ Total Spent as of First Quarter FY 2023-24: $8,925,214
■ U.S.Treasury Portal Status: More than 50%complete
Unassigned:$0
U.S.Treasury Portal Status Key:
Not Started
Less Than 50%Complete
More Than 50%Complete
Complete
Below is the status of projects still in progress:
Project Completion Status
Senior Lunch Program
First Responder Behavioral Health Program
Durham Tech Community College for Small Business Center
Broadband Design and Implementation
Fire district radios -
Language Access Services
Housing Locator
Government Alliance on Race and Equity GARE Youth...
ARPA Coordinator
Long Time Homeowner Assistance Program
Housing Helpline Coordinated Entry Specialist
Emergency Housing Assistance
Powered Air Purifying Respirators
Eviction Diversion
Stabilization Program for Former Foster Youth
Revenue Replacement
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
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