HomeMy WebLinkAbout2023-551-E-Arts Commission-Nancy Zeman -2023-24 Arts GrantsGRASSROOTS ARTS PROGRAM / ARTIST PROJECT GRANT 2023-24
Grantee Name
Authorizing Official
Project Title
Award
Grant Category ☐Artist Project Grant Program
Funding Source
Date
End Date
OCAC Report Due
☐Grassroots Arts Program
☐North Carolina Arts Council ☐ Orange County
July 1, 2023
June 30, 2024
Monday, July 15, 2024
Stipulations ☐Grantee must spend $ on the hiring of multicultural artists specified in
the grant application.
☐Grantee must properly credit the Orange County Arts Commission using the proper
logo on all publicity materials for the funded program. Recipients of operations‐related
grants must include the OCAC logo with link to www.artsorange.org on grantee’s
website. Download logos on the OCAC website at
https://artsorange.org/grants/grantee‐resources
☐Grantee must properly credit the Orange County Arts Commission and the N.C. Arts
Council using the proper logos and N.C. Arts Council credit line on all publicity materials
for funded program. Recipients of operations‐related grants must include the OCAC logo
with link to www.artsorange.org and N.C. Arts Council logo, credit line, and link to
www.ncarts.org on grantee’s website. Download logos and view proper credit line
language on the OCAC website at https://artsorange.org/grants/grantee‐resources
☒The Grant Recipient must enter all events, exhibits, and performances (virtual or in‐
person) open to the public and related to this grant award on the Orange County Arts
Commission website at www.artsorange.org/events. In addition, the Grant Recipient
must add a link to www.artsorange.org (Orange County Arts Commission logo
preferred) to their main webpage.
Staff Contact Katie Murray, Director
(919)245‐2335 | kmurray@orangecountync.gov
Chapel Hill-Carrboro Public School Foundation
Nancy Zeman Associate Director
Carrboro Elementary School Performs The Lion King
$2,750.00
4
4
4 750.00
4
DocuSign Envelope ID: 4CC660FB-94F0-456E-93A5-75C634E798D2
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Revised August 2022
ORANGE COUNTY ARTS
COMMISSION 2023-24
GRANT AGREEMENT
THIS AGREEMENT, entered into this 29 day of September, 2023, by and between Orange
County ("County"), by and through the Orange County Arts Commission ("Arts
Commission") and ("Grant Recipient").
WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of
local arts experiences by providing funding and support for diverse high quality programs and
projects.
WHEREAS, the Arts Commission administers the annual Grants Program to provide
economic opportunities to Orange County artists and non-profit organizations coordinating arts
projects benefiting the citizens of Orange County.
WHEREAS, the annual Arts Grants Program is supported by Arts Commission with
funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the
Department of Natural and Cultural Resources, a state agency.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive
the annual Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of the
Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to the
County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration
and under the conditions hereinafter set forth, agree as follows:
1.Approved Grant Project. Grant funds are provided under this Agreement for the project
(“Project”) described in the Grant Recipient’s Grant Application, attached hereto and
incorporated herein as Exhibit A.
2.Grant Award. Grant funds in an amount not to exceed ($ )
have been awarded by the Arts Commission to the Grant Recipient for the approved
Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash
from the Grant Recipient’s funds not derived from either Orange County appropriations or
the North Carolina Arts Council, as outlined in the attached Exhibit A.
3.Contingency. This grant is contingent on North Carolina Arts Council Grassroots
Program funding to the Arts Commission. Final decisions on Grassroots Program funds
to the North Carolina Arts Council are subject to approval by the North Carolina General
Assembly.
4.Responsibilities of the Grant Recipient
Chapel Hill-Carrboro Public School Foundation
two thousand seven hundred fifty dollars $2,750.00
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A.Implementation. The Project implementation shall take place between July 1,
2023 and June 30, 2024. The Project shall be implemented in the manner
described in Exhibit A. Time is of the essence in the implementation of the
Project.
B.Modifications to project. Grant Recipient shall present major changes to the
original proposal, including but not limited to changes in design, implementation
schedule and increase in Project budget by more than 10%, in writing to the Arts
Commission for approval. Arts Commission shall approve or disapprove Grant
Recipient’s request for modifications within seven (7) days of receipt thereof.
Consent to project modifications shall not be unreasonably withheld. Arts
Commission’s decisions shall be in writing. In the event the Arts Commission
fails to approve or disapprove the requested modifications within the time stated
herein, the modifications shall be deemed approved.
C.Non–assignment. The grant cannot be assigned or transferred to a different project
or artist without prior written approval of the Arts Commission.
D.Records. Grant Recipient must maintain records and other evidence pertaining to
costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
E.Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding
taxes or other debts of any nature. The grants shall be utilized solely for the
purpose described in the attached Exhibit A.
F.Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
on July 15, 2024. The Final Report shall be in the format required by the North
Carolina Arts Council. Failure to submit the Final Report or late submission of
the Final Report, for any reason, shall be grounds for denial and/or cancellation of
grant funds for the Project and future grant proposals.
5.Responsibilities of the Arts Commission
A.Payment. The Arts Commission shall release the grant funds in the amount of
$ to the Grant Recipient.
6.Publicity
A.Acknowledgement. Credit must be given to the Orange County Arts
Commission and/or the North Carolina Arts Council using the proper logo(s)
and credit line in brochures, news releases, programs, and all other printed and
online publications. Copies of such printed materials must accompany the
evaluation report. Official Orange County Arts Commission and North Carolina
Arts Council logos may be downloaded at www.artsorange.org/grantee-resources
and may not be altered in any way. When no printed information is used, verbal
$2,750.00
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credit shall be given. In addition, all print and promotional material must include
the following credit line and logo(s) (check all that apply):
i.County Funds Only. Orange County Arts Commission logo required.
Credit line required for audio projects: “This program is supported by the
Orange County Arts Commission.”
ii.North Carolina Arts Council Funding. The Orange County Arts
Commission and the North Carolina Arts Council logos are required. Credit
line: “This program is supported by the N.C. Arts Council, a division of the
Department of Natural and Cultural Resources.”
B.The Grant Recipient must enter all events, exhibits, and performances open to the
public and related to this grant award on the Orange County Arts Commission
website at www.artsorange.org/events. In addition, the Grant Recipient must
add a link to www.artsorange.org (Orange County Arts Commission logo
preferred) to their main webpage.
7.Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8.Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees for the duration of the art work's
installation.
9.Termination
A.In the event of any of the circumstances set forth below (hereinafter referred to as
“default”), the Arts Commission may immediately terminate this Agreement:
(i)Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii)Nonperformance, incomplete service or performance, or failure to
satisfactorily perform any part of the Project or to comply with any
provision of this Agreement, as determined by the Arts Commission in its
sole discretion.
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(iii)Failure to adhere to the terms of applicable county, state or federal laws,
regulations, or stated public policy.
B.In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) from written notice
of default or allow the grant recipient the opportunity to cure the default. This
clause shall not be interpreted to limit the County’s or the Arts Commission’s
remedies in law or in equity.
10.Miscellaneous.
A.Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B.Governing Law. Governing Law and Priority: Both parties agree that this
Agreement shall be governed by the laws of the State of North Carolina and
Orange County. Grant Recipient shall at all times remain in compliance with all
applicable local, state, and federal laws, rules, and regulations including but not
limited to all state and federal anti-discrimination laws, policies, rules, and
regulations and the Orange County Non-Discrimination Policy and Orange
County Living Wage Policy (each policy is incorporated herein by reference and
may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php.).
Any violation of this requirement is a breach of this Agreement and Arts
Commission may immediately terminate this Agreement without further
obligation on the part of the Arts Commission. This paragraph is not intended to
limit and does not limit the definition of breach to discrimination. By executing
this Agreement the Grant Recipient certifies that they has not been identified, and
has not utilized the services of any agent or subcontractor identified, on the list
created by the State Treasurer pursuant to G.S. 147-86.58. By executing this
Agreement the Grant Recipient certifies that they has not been identified, and has
not utilized the services of any agent or subcontractor identified, on the list
created by the State Treasurer pursuant to G.S. 147-86.81. By executing this
Agreement Grant Recipient affirms they are and shall remain in compliance with
Article 2 of Chapter 64 of the North Carolina General Statutes. In determining
the basic services to be provided, should any documents be referenced in or
attached to this Agreement, the terms herein shall have priority in any conflict
between the terms of referenced documents and the terms of this Agreement.
C.Dispute Resolution: Neither party may initiate binding arbitration. Any disputes
shall be resolved by nonbinding mediation. If such mediation fails either party
may initiate litigation to resolve the dispute. Should either party initiate litigation
to settle any dispute involving the terms of this Agreement such litigation shall be
DocuSign Envelope ID: 4CC660FB-94F0-456E-93A5-75C634E798D2
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initiated in the General Court of Justice of North Carolina seated in Orange
County, North Carolina.
D.Signatures. This Agreement together with any amendments or modifications may
be executed electronically. All electronic signatures affixed hereto evidence the
intent of the Parties to comply with Article 11A and Article 40 of North Carolina
General Statute Chapter 66.
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For and on behalf of the Grant Recipient
Date
For and on behalf of Orange County Government
Bonnie Hammersley, County Manager Date
Nancy Zeman Associate Director
DocuSign Envelope ID: 4CC660FB-94F0-456E-93A5-75C634E798D2
10/6/2023
10/9/2023
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Revised August 2022
ORANGE COUNTY—DEPARTMENT USE ONLY
Department
Party/Vendor Name: Party/Vendor Contact Person: Contact Phone: Party/Vendor Address:
City State: NC Zip: Department: COUNTYMGR/Arts Commission Amount:
Purpose: 2023-24 Arts Grants Budget Code(s):37601020-683000 Vendor # (N/A if new vendor) Vendor
is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective
No Date 9-29-2023 Approved by Board Yes Agenda Date:
This agreement is approved as to technical form and content:
Department Director’s Signature Date:
Information Technologies
(Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is
approved as to information technology content and specifications:
Office of the Chief Information Officer Date:
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer Date:
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control
Act:
Office of the Chief Financial Officer Date:
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney Date:
Clerk to the Board
Received for record retention:
All Docusign contracts must be copied to Laura Jensen upon completion @ljensen@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Office of the Clerk to the Board _Date:_
Chapel Hill-Carrboro Public School Foundation Nancy Zeman 919-968-8819
PO Box 877 Carrboro 27510 $2,750.00
58283
DocuSign Envelope ID: 4CC660FB-94F0-456E-93A5-75C634E798D2
10/5/2023
10/9/2023
10/9/2023
10/9/2023
Orange County Arts Commission Powered by Submittable
Title Chapel Hi l l -Carrboro Publ i c School
Foundati on
by Nancy Zeman in 2023-24 Grassroots Arts Program Grant
Application
750 S. Merritt Mill Road
Lincoln Center
Chapel Hill, North Carolina
27516
United States
919-225-0075
nzeman@chccs.k12.nc.us
06/12/2023
id. 40734318
Original Submission 06/12/2023
APPLICANT
INFORMATION
Please tell us about your organization.
Organization Name Chapel Hill-Carrboro Public School Foundation
Mailing Address of
Organization
PO Box 877
Carrboro, NC 27510
How did you hear about
our grant program?
OCAC Enews
Did you or a
representative of your
orgnanization attend one
of our grants training
sessions?
No
Nature of Organization Non-arts Organization
Organization Description The Chapel Hill-Carrboro Public School Foundation (PSF) is a 501(c)(3) nonprofit associated with
but independent from the Chapel Hill-Carrboro City Schools (CHCCS). PSF’s mission is to
support public education in CHCCS through programs that advance student enrichment and
teacher development. Our vision: All students in our schools receive an excellent and equitable
education from the highest quality educators. Our Core Values/Beliefs: Every child deserves the
best possible education; excellent educators ignite learning; and high quality public education is
essential to academic success and a vibrant community. W hat we do: Create awareness of the
value and importance of quality public education; award grants for promising innovative
educational practices; provide students with additional academic support and growth
opportunities critical to academic success; offer educators and staff financial assistance for
professional development; partner with the community and raise financial support from
individuals, foundations, and businesses; and manage funds responsibly with the highest degree
of ethical standards.
Has your organization
undergone any Diversity,
Equity, and Inclusion
(DEI) training? If so,
please explain. If not,
please explain any
barriers that have
prevented you from
receiving this training.
Members of the PSF staff regularly undergo DEI training. Nancy Zeman, who will oversee the
grant for this project, has undergone Groundwater, Phase 1 and Phase 2 training with the Racial
Equity Institute (REI), trainings “designed to help leaders and organizations who want to
proactively understand and address racism, both in their organization and in the community
where the organization is working”. Further, she and her colleagues participate regularly in
CHCCS sessions coordinated by the school district’s Department of Equity and Inclusion. W e at
PSF believe (as REI states) that racism is a fierce, ever-present, challenging force, one which
has structured the thinking, behavior, and actions of individuals and institutions since the
beginning of U.S. history. To understand racism and effectively begin dismantling it requires an
equally fierce, consistent, and committed ongoing effort, and we at PSF continually seek to
educate ourselves on ways to fight racism.
DocuSign Envelope ID: 4CC660FB-94F0-456E-93A5-75C634E798D2
During FY22-23, will
your organization
receive operational
support funding from the
North Carolina Arts
Council or the North
Carolina Department of
Natural and Cultural
Resources?
No
Organization's EIN 561421977.0
Organization Website publicschoolfoundation.org
Authorizing Official's
Name
Nancy Zeman
Authorizing Official's Title Associate Director
Authorizing Official's
Phone
919-968-8819
Authorizing Official's
Email
nzeman@chccs.k12.nc.us
Applicant Race White
Financial Overview
FinancialOv erv iew_Submittable.xlsx
Organizational Financial Statements
CHCPSF_-
_Issued_Financial_Statement_Chapel_Hill_Carrboro_Public_School_Foundation_2022_6_30_2022_In_Process.pdf
2022-23_PSF_Operating_Budget_.xlsx_-_Google_Sheets.pdf
Draft_2023-24_Budget.pdf
Deficit/Surplus
Are you an entity of
UNC-Chapel Hill or
another unit of state
government?
No
PROJECT/PROGRAM
INFORMATION
Tell us about your project or program
Title of Grant Request Carrboro Elementary School Performs The Lion King
Grant Amount Requested $2750
Is the person in charge
of this program or project
different from the
Authorizing Official?
Yes
Project Director Name Deb Cox
Project Director Title Art Teacher-Carrboro Elementary
Project Director Street
Address
400 Shelton St, Carrboro, NC 27510
Project Director Phone (919) 968-3652
Project Director Email dcox@chccs.k12.nc.us
DocuSign Envelope ID: 4CC660FB-94F0-456E-93A5-75C634E798D2
W hat are you requesting
funding for?
A specific program or project
Project/Program
Summary
The Arts Teacher at Carrboro Elementary School (CES) and the entire school community are
planning for their annual play which in 2023-24 will be The Lion King. All students in the school will
be involved in creating the play in some way during their art classes—set development, costume
design, technical set-up—but the fourth and fifth graders will actually perform and act as the
technical crew for the play. Being a major part of the annual school play is something that 4th and
5th graders very much look forward to in their elementary school career. Students will have a
chance to develop their presentation skills, work together as a team, learn through written text
how to interpret the mood of a piece of writing and its intent, and to build their self-confidence.
CES has its own auditorium and there will be multiple shows performed in early 2024 so that the
entire school, family members, and community members will all have a chance to view it. These
are always sold-out performances. Funds will be used for costuming, sets, and props.
Project Start Date (no
earlier than July 1, 2023)
9/2023
Project End Date (no
later than June 30,
2024)
3/2023
Project Goals Produce a high-quality play of The Lion King that involves all elementary school students from
Carrboro Elementary;
Expose students to the many different art experiences as they create the props, backgrounds,
costumes, etc. for the play;
Increase student performance confidence, especially 4th and 5th graders, who will have the
major roles in the play and act as technical staff;
Perform The Lion King for the CES students, staff, families, and community members in at least
five performances.
Audience Description CES students and staff will be audience members during the school day for at least one of the
performances. The demographics for the CES student body is as follows: White-54%; Latinx-
31%; Multiracial-6%; Asian-4%; Black-4%; Native American-1%. For the additional
performances, we expect families and community members of all ages and ethnicities to make up
the audiences.
Location Description Carrboro Elementary School has its own stage and auditorium where the plays will be performed.
The area around the school is a very walkable community and there is ample parking at the
school for folks who attend evening performances.
Artist Description In this case, the artists will be the approximately 500 students at Carrboro Elementary (grades K-
5). The fourth and fifth graders will make up the cast and technical crew for the performances.
Students will be led by the art teacher at CES, Ms. Deb Cox. She has a background in not only
visual arts but performing arts and has produced a play with the students at CES for many years.
Ms. Cox also plans to bring in a group of African Drummers (Congo Vibes) as guest artists for
students to see and hear prior to production of the play.
Are you hiring
multicultural artists with
the requested funds from
this grant?
Yes
For each multicultural
artist you intend to hire,
please list their name,
race, and how much you
plan to pay them.
Congo Vibes--Pline Mounzeo with an additional 2-4 drummers.
Pline is Black (Congolese)
Fee:$750
How will the
project/program be
publicized and promoted
to reach intended
participants?
The Carrboro Elementary School community is experienced in getting the word out about the
annual play. All students will be aware of it as they will work on the sets, props, costumes, etc.
Staff and parents will certainly hear about the play from the students! In addition, there will be
flyers hung throughout the school and the Carrboro community. Newsletters to parents (teacher,
PTA, principal) will all have information about the play.
DocuSign Envelope ID: 4CC660FB-94F0-456E-93A5-75C634E798D2
How will you evaluate
the success of the
program?
The success of the program will be measured by the number of performances (which will be
determined by the call for seats), number of attendees, comments from CES staff, and the
reflections of students–who are always honest about how they think things went!
PROJECT/PROGRAM
BUDGET
Please fill out the charts below with your project's expenses and income. Use the "Explanation"
box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash
Income.
Project Expense
Expenses-english-rev ised.xlsx
Project Income
Income-english-rev ised.xlsx
Resumes of artists/administrators
NW ZResumePSF2021.docx.pdf
Board of Directors List
PSF_Board_of_Directors_Roster_2023-2024_updated_May_2023_-_Google_Sheets.pdf
IRS Tax Exemption
IRS_org_determination_letter_1985.pdf
W ork Samples
CARRBORO_ELEMENTARY_SCHOOL_PERFORMS_THE_HOBBIT.pdf
Video Sample: External
Link 1
Video Sample: External
Link 2
Video Sample: External
Link 3
Letters of support
(optional)
DocuSign Envelope ID: 4CC660FB-94F0-456E-93A5-75C634E798D2