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HomeMy WebLinkAbout2023-582-E-Arts Commission-The ArtsCenter -2023-24 Arts GrantsGRASSROOTS ARTS PROGRAM / ARTIST PROJECT GRANT 2023-24  Grantee Name  Authorizing Official  Project Title     Award   Grant Category   ☐Artist Project Grant Program Funding Source   Date   End Date   OCAC Report Due  ☐Grassroots Arts Program ☐North Carolina Arts Council  ☐ Orange County July 1, 2023 June 30, 2024 Monday, July 15, 2024 Stipulations   ☐Grantee must spend $  on the hiring of multicultural artists specified in  the grant application. ☐Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials for the funded program. Recipients of operations‐related grants must include the OCAC logo with link to www.artsorange.org on grantee’s website.  Download logos on the OCAC website at https://artsorange.org/grants/grantee‐resources ☐Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos and N.C. Arts Council credit line on all publicity materials for funded program. Recipients of operations‐related grants must include the OCAC logo with link to www.artsorange.org and N.C. Arts Council logo, credit line, and link to www.ncarts.org on grantee’s website. Download logos and view proper credit line language on the OCAC website at https://artsorange.org/grants/grantee‐resources ☒The Grant Recipient must enter all events, exhibits, and performances (virtual or in‐ person) open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org  (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact  Katie Murray, Director  (919)245‐2335 | kmurray@orangecountync.gov The ArtsCenter Jenny Shultz-Thomas Executive Director Title 1 Schools Artist in Residence Program $15,000.000 4 4 4 4 4 $15,000.00 4 DocuSign Envelope ID: C2B96527-299D-49EA-8500-E9B9FFD1E6BF 1 Revised August 2022 ORANGE COUNTY ARTS COMMISSION 2023-24 GRANT AGREEMENT THIS AGREEMENT, entered into this 29 day of September, 2023, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1.Approved Grant Project. Grant funds are provided under this Agreement for the project (“Project”) described in the Grant Recipient’s Grant Application, attached hereto and incorporated herein as Exhibit A. 2.Grant Award. Grant funds in an amount not to exceed ($ ) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient’s funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3.Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4.Responsibilities of the Grant Recipient The ArtsCenter fifteen thousand dollars $15,000.000 DocuSign Envelope ID: C2B96527-299D-49EA-8500-E9B9FFD1E6BF 2 Revised August 2022 A.Implementation. The Project implementation shall take place between July 1, 2023 and June 30, 2024. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B.Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient’s request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission’s decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C.Non–assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D.Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E.Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F.Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 15, 2024. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5.Responsibilities of the Arts Commission A.Payment. The Arts Commission shall release the grant funds in the amount of $ to the Grant Recipient. 6.Publicity A.Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal $15,000.000 DocuSign Envelope ID: C2B96527-299D-49EA-8500-E9B9FFD1E6BF 3 Revised August 2022 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i.County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: “This program is supported by the Orange County Arts Commission.” ii.North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: “This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources.” B.The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7.Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8.Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9.Termination A.In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the Arts Commission may immediately terminate this Agreement: (i)Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii)Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 4 4 DocuSign Envelope ID: C2B96527-299D-49EA-8500-E9B9FFD1E6BF 4 Revised August 2022 (iii)Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B.In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County’s or the Arts Commission’s remedies in law or in equity. 10.Miscellaneous. A.Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B.Governing Law. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C.Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be DocuSign Envelope ID: C2B96527-299D-49EA-8500-E9B9FFD1E6BF 5 Revised August 2022 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D.Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient Date For and on behalf of Orange County Government Bonnie Hammersley, County Manager Date Jenny Shultz-Thomas Executive Director DocuSign Envelope ID: C2B96527-299D-49EA-8500-E9B9FFD1E6BF 10/12/2023 10/17/2023 6 Revised August 2022 ORANGE COUNTY—DEPARTMENT USE ONLY Department Party/Vendor Name: Party/Vendor Contact Person: Contact Phone: Party/Vendor Address: City State: NC Zip: Department: COUNTYMGR/Arts Commission Amount: Purpose: 2023-24 Arts Grants Budget Code(s):37601020-683000 Vendor # (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective No Date 9-29-2023 Approved by Board Yes Agenda Date: This agreement is approved as to technical form and content: Department Director’s Signature Date: Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer Date: Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer Date: Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney Date: Clerk to the Board Received for record retention: All Docusign contracts must be copied to Laura Jensen upon completion @ljensen@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board _Date:_ The ArtsCenter Jenny Shultz-Thomas 919.929.2787 400 Roberson St Carrboro 27510 $15,000.000 5383 DocuSign Envelope ID: C2B96527-299D-49EA-8500-E9B9FFD1E6BF 10/12/2023 10/13/2023 10/13/2023 10/17/2023 The ArtsCenter’s Artist in Residence (AIR) Program Overview 2023-2024 The Artist in Residence (AIR) program is an arts education program that integrates the arts into the grade level curriculum to further strengthen student’s learning, engage and empower students through creative educational experiences, while helping each student to reach a fuller potential. The AIR program serves four Title I “Focus” schools: Grady Brown, Central, New Hope and Efland Cheeks Elementary. All grade levels at each of the Focus schools are given two arts-based offerings- a five day in person residency with a professional teaching artist, and an opportunity to see a live performance by a professional theater company. During the 5-day artist residency, the professional teaching artists introduce various art forms such as computer graphics, electronic music, ceramics, mime, dance, music, drumming, storytelling and poetry which celebrated friendship and encourage students to embrace both their similarities and especially their differences. These art experiences help the children foster a sense of empathy and understanding. They explore their imaginations and creative ideas while building confidence and connections through positive, creative educational lessons. The teaching artists for this school year include Briama Moiwai, Charles Pettee, Heather Pike, Jason Abide, Jason Mullinax, Rosendo Pena, Tamala Boone, Virginia Queen Danford and Willa Bringham. During the school show performances, the Children’s Theater of Charlotte (CTC) tours 2 assemblies, one K-2nd grade assembly and one 3rd-5th grade assembly, at the schools. All teachers will be given an educational supplement by CTC with additional lesson plan ideas to integrate into the curriculum and prepare the students for the performance. AIR 2023-2024 Budget Planning Program Costs School Show Performance Assemblies Children’s Theater of Charlotte (CTC) Touring Assemblies Grady Brown Elementary K-2nd Grade Assembly $1000 3rd- 5th Grade Assembly $1000 Efland Cheeks Elementary K-2nd Grade Assembly $1000 3rd- 5th Grade Assembly $1000 Central Elementary K-2nd Grade Assembly $1000 3rd- 5th Grade Assembly $1000 New Hope Elementary K-2nd Grade Assembly $1000 3rd- 5th Grade Assembly $1000 DocuSign Envelope ID: C2B96527-299D-49EA-8500-E9B9FFD1E6BF Total Cost for Four Focus Schools $8,000 Program Costs Artist Residencies Grady Brown Elementary K- 4 classes 1st- 4 classes 2nd 4 classes 3rd 4 classes 4th 4 classes 5th 3 classes Total Residency Cost- Grady Brown $9,705 Efland Cheeks Elementary K. 5 classes 1st 5 classes 2nd 4 classes 3rd- 5 classes 4th. 4 classes 5th. 3 classes Total Residency Cost- Efland Cheeks Elementary $10,455 Central Elementary K- 3 classes 1st 3 classes 2nd 3 classes 3rd 3 classes 4th. 2 classes 5th. 2 classes Total Residency Cost- Central Elementary $7,080 New Hope Elementary K- 4 classes 1st- 5 classes 2nd – 5 classes 3rd- 5 classes 4th- 4 classes 5th- 3 classes Total Residency Cost- New Hope Elementary $10,830 Supply Allotment per grade level $65 @ 24 residencies $1,560 Artist in Residence Coordinator Salary 10-month stipend- August-May Approximately 8-10 hours weekly $10,000 DocuSign Envelope ID: C2B96527-299D-49EA-8500-E9B9FFD1E6BF On Boarding -August- 8-10 hours weekly $ 1,000 $11,000 Total AIR Program Costs Four Focus Schools- Residencies & CTC Performance Assemblies $58,630 Notes: The total AIR program costs above does not include additional ArtsCenter staff support and the residency costs for the OCS Separate Settings Classes. DocuSign Envelope ID: C2B96527-299D-49EA-8500-E9B9FFD1E6BF *ADDENDUM* AIR 2023-2024 Budget Planning Program Costs The following is a budget estimation to add Pathways Elementary as a focus school of the AIR Program for 2023-2024. Assemblies Children’s Theater of Charlotte (CTC) Touring Assemblies Pathways Elementary K-2nd Grade Assembly $1000 3rd- 5th Grade Assembly $1000 Total Assembly Cost $2,000 Artist Residencies Pathways Elementary K- 3 classes $1305 1st- 2 classes $930 2nd 3 classes $1305 3rd 3 classes $1305 4th 3 classes $1305 5th 3 classes $1305 Total Residency Cost $7,455 Supply Allotment per grade level $65 @ 6 residencies $390 AIR Coordinator Stipend Adding 2 hours per week @ $25.00/hour for 31 weeks (Nov. 1 - June 1) $1,550 Total AIR Program Cost – Pathways Elementary $11,395 DocuSign Envelope ID: C2B96527-299D-49EA-8500-E9B9FFD1E6BF