HomeMy WebLinkAboutAgenda - 06-04-2002 - 8p ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: JuneQ2002
Action Agenda
Hal No. $TO
SUBJECT: Surplus Disposal 2002
DEPARTMENT: Purchasing and PUBLIC HEARING: (YIN) No
Public Works
ATTACHMENT(S): INFORMATION CONTACT:
Pam Janes, 245-2852
Resolution Wilbert McAdoo, 246-2627
Auction Listing TELEPHONE NUMBERS:
Hillsborough 732$181
Chapel Hill 9684501
Durham 688-7331
Mebane 338-227-2031
PURPOSE:
• To declare items on the attached list as surplus(including thrae vehicles for the Wheels for
Work Program); and
• To adopt a resolution authorizing the Director of Purchasing and Cenral Services to conduct
an auction of those personal property items declared surplus or confiscated, said auction to
be held on Saturday, July 13,2002 at the Public works Department, Highway 86,
Hillaborough; and
To authorize the transfer of three vehicles W the Wheels for Work Program; and
• To authorize the Purchasing Director to explore other methods for surplus properly disposal;
and
To approve the continued reallocation of certain surplus personal computers b non-prcfit
organizations meeting criteria as sal out below and to dispose of all other electronic
equipment through the Solid Waste Department's Electronic Recycling Program.
BACKGROUND: General Action requested! herein are purl procedure for disposing of
� surplus personal property. Actions raqueatetl herein are pursuant to that statute.
Phillip Walker Auction Service of Hillsborough, North Carolina will conduct the suction for a fee
of 5%of total proceeds.
Pursuant to statute, a notice of the Auction will be published In the newspaperthirty days prior
to the date of the sale. In addition to the legally required advertisement,the sale will be
publicized as follows:
• General advertisement in the Durham, Chapel Hill and Hillsborough newspapers.
Advertisements will appear in the Sunday paper one-week prior to the sale and will provide
a complete listing of items. A reminder ad will appear in the Durham and Chapel Hill
Newspapers on Friday, July 12,2002 and Saturday July 13,2002; and
• Information will be included on the County'S web-ske; and
2 '
• The auctioneer will circulate the handbills in a manner that would provide the best coverage;
and
• Copies of the handbill will also be mailed to persons who have requested copies.
The County will continue to dispose of the functioning surplus computer equipment through the
computer reallocation program approved by the Boom in August 2000. This successful
program has thus far reallocated 76 computers to the Literacy Council, Club Nova and to the
establishment of the computer lab at Northern Human Services Center for Durham Tech
classes. As the Board may recall,the broads for selecting recipient agencies include:
• Recipient agency recall funds from the County;
• Recipient agency must have 601C3 status;
• Recipient must state intended purpose of the computers)so that evaluators can
determine software compatibility with the units intended for transfer,and
• Equipment must be used already for programs of the recipient agency for no less than
one year following transfer.
There has bean some discussion regarding the possibility of offering surplus functioning
computers to low wealth counties. G.S. 1601 authorizes governmental units to provide for
the joint use of property,to sell or lease property to each other, or to exchange it with each
other on a negotiated basis. Should the Board! so direct, staff will prepare an amendment b me
aforementioned computer reallocation pmgrem b include distribution to counties with low
wealth. This matter could be considered by the Board at later date in tandem with other
disposal modifications outlined within this abstract.
The County will also continue m notify both School Districts regarding the availability of surplus
computers before they are made available for reallocation to non-profit agencies.
While the auction process has served Orange County In the past, staff desires to explore some
alternative means of surplus disposal in future years with goals to; -
• Minimize the amount of staff and storage resources required
•
Yield similar or better proceeds on the surplus items;
Promote a higher degree of environmental responsibility in the disposal of electronic
• equipment.
One such opportunity Iles in the recently lnilated of auction through the State. This service
has been extended for local government participation as well. Vehicles are without question the
primary revenue center for surplus. The service fee far conducting the onaine auction process
and storing the vehicles during the auction would be 6%of the vehlde's final sale price. From
all indications, the on-line auction process has been successful and would yield similar or
greater proceeds from the sale of surplus vehicles. The 2002 auction would be carried out as in
prei years. Staff would then compare the sale prices of the vehicles sold at the 2002
auction versus the same type of vehicles sold via the State's on-line auction in an effort to
assess the effectiveness of the on-line disposal method. Results of the analysis will be brought
back to the Board later in the year,with a staff recommendation regarding the most effective
disposal procase.
Staff is also pmposing a change in the disposal of electronic equipment Every year, a large
amount of'junr electronic equipment is sold at me auction. This equipment, Including
computer monitions, CPU's, few machines, phones and other miscellaneous items, is non-
functioning and the price to repair would exceed the value of the item. While some purchasers
may salvage out a limited number of parts from some machines, historically It would appear that
most of the equipment ends up in the Lantlfll, Staff is therefore recommending that the men-
functioning equipment be disposed of through the electronics-recycling program sponsored by
Me Solid Waste Department rather than being sold at auction. The proceeds from this type of
equipment are minimal (approximately$2000), so the County would not be losing significant
revenue by taking this action.
If the oMine auction method proves to be more profitable to the County for vehicle disposal and
if the Board authorizes the staff to recycle the nonfunctioning electronic equipment rather than
sell it at auction, the amount of surplus that would be available for auction will be limited
primarily to once furniture and other small items. Staff is proposing the implementation of a
.surplus store"at which these items would be sold. The 'atom"would ba posted on the Intranet
and would encourage County departments to shop first at the sumlus store before ordering new
items and would also be open to the public during specified times. Staff would seek authority to
establish this operation and outline operational details later in the year at the same time
authorization is sought to utilize the State's on-line auction for sale of vehicles, if the analysts
indicates that to be a favorable option to pursue.
The Board is also asked to note that the declaration of surplus vehicles Includes three vehicles
designated for the Wheels for Work Program adopted by the Board in May 2000. The vehicles
have been inspected and deemed acceptable for use by the program.
FINANCIAL IMPACT: Assuming the Board's continued support of the computer reallocation
program W non-profit agencies, staff would anticipate reduced revenue from the auction of
approximately$2,00. Auction proceeds have been historically in the range of$25,000—
$30.00o.
Funds for the sale of abandoned and confiscated property will be evenly divided between the
two school systems after deducting for expenses, as provided in the North Carolina Statutes.
RECOMMENDATION(B)r The Manager recommends that the Board:
• Declare items surplus (including three vehicles for the Wheel for Work Program); and
• Authorize the transfer of three vehicles to the Wheels for Work Program; and
• Approve the continued reallocation of certain surplus personal computers to non-proft
organizations meeting the criteria as set out in the abstract; and
• Adopt the resolution authorizing the Director of Purchasing and Central Services to conduct
an auction W dispose of the items on Saturday, July 13, 2002; and
• Authorize the Director of Purchasing and Central Services to
• Dispose of the'junk"electronic equipment through the Solid Waste Electronics
Recycling Program; and
• To explore alternative disposal methods as defined within the abstract and report results
to the Board at a later date.
ORANGE COUNTY BOARD OF COADIESSIONERS
RESOLUTION
WBEEEABo Orange County desires to dispose of surplus, confiscated and abandoned
property in a manner prescribed by North Carolina State Law, and
WEEBEAS: Orange County has given its own deparunents and funded agencies die
opportunity to acquire this property prior to its disposal,and
WHEREAS: Orange County has determined that public auction would be the most
equitable way to dispose of surplus, confiscated and abandoned property and
at the same time produce the most revenue for the County;
NOW THEREFORE,BE IT RESOLVED THAT:
The Orange County Board of Commissioners do authorize the Director of
Purchasing and Central Services to conduct a public auction of these surplus
and confiscated items found an the attached list, on July 13, 2002. The
auction is to be held at 9:00 a.m. at the Orange County Public Works
Department and to be conducted on an as is highest bidder basis The
auction will be conducted by Phillip Walker Auction Service.
FTiRTHERMORE,BE IT RESOLVED THAT:
The Orange County Board of Commissioners do hereby authorize the
Director of Purchasing and Central Services to sign over the title of those
vehicles being sold at auction so that ownership may pass to the buyer and
to direct the Clerk to the Board of Commissioner to send notice of such
authorization to the North Carolina Division of Motor Vehicles and do
hereby authorize the Director of Purchasing and Central Services W make
the necessary adjustments in inventory for items listed and items that have
been stolen, salvaged, or destroyed or mistakenly placed in inventory.
Ibis is the 4°day of June 2002.
Bony Jmobe Clair
Orange County Board of Qrwrinsionets
5
2002 Surplus List
as p year make model miles description compiled
126 1986 Ford truck(small ranger) 138427 high mileage,transmission noise poor
142 1985 Chili W series bus(DON 89632 expensive to maintein because of am fe0
160 1989COev Cavalier 139245Mgh mileage par
181 1989Chev Cavalier 144411 high"mileage par
193 1990Chw Cavelier 88418 intermit curing oil of engine fair
212 1990 Ohev Caprice 113135transmosion bad par
2431992 Ford Crown Vic 144512 al rear wrecked poor
246 1992 FoM Crown Vic 94337uaas excaaebe oil poor
261 IWO Chev Caprice 188491 high mileage fair
931993 Chev Caprice 191835high mileage fair
272 1993 Drew Caprice 71881 engine knock per
282 1992 DOtlge van 159.391 uses dl poor
2011990 Oodge van 120459 Pow
311 1994 Chw Caprice 135881hontend damage.used f0r park pow
320 1994 Pam truck H50 141306 high mileage,case oil poor
350 1995 Ford crown Vic 101721 uses oil poor
351 1996 Ford Damon Vic 110743 uses Oil par
355 191 Craven Vic 110,132 uses oil par
314 191 Crown Vic 107,868 uses oil par
1919 816B Hardee smiler side door axle Cad-0mken torque par
355 19961'" Crown Vic b be assigned to shares for work fair
359 1998FOrd Crown Vic m W assigned to whems for work fair
374 1991Ford Craven Vic to Be assign to vfieels for work fair
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