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HomeMy WebLinkAbout2023-572-E-Economic Dev-Chapel Hill-Carrboro Children's Museum DBA KIDZU-Outside AgencyOrange County Outside Agency Performance Agreement Revised 06/23—County Manager Version Page 1 of 10 OUTSIDE AGENCY PERFORMANCE AGREEMENT THIS AGREEMENT, made and entered into the first day of July 2023, (“Effective Date”) by and between the County of Orange, a political subdivision of the State of North Carolina, Post Office Box 8181, Hillsborough, North Carolina, 27278, ("County") and Chapel Hill-Carrboro Children's Museum dba KIDZU, a not-for-profit corporation, located at 201 S. Estes Drive, Ste. A9, Chapel Hill, North Carolina 27514 (“Provider”). WITNESSETH: WHEREAS, it is in the interests of the County that said program be assisted by the County and thereby enhance its availability to residents of the County, and said program addresses an important community human services need, as identified by the Board of Commissioners. NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereafter set forth, the County and Provider agree as follows: 1. Term of the Agreement. The term of this Agreement shall be a program year beginning July 1, 2023 to June 30, 2024. 2. Scope of Services. a. Provider will provide services, as outlined in the attached Outside Agency Funding Application and any amendments or revision thereto which is attached as Exhibit “A” and incorporated by reference, to the residents of Orange County. The Scope of Services and the Program Budget may be different from the original application based on County appropriation; however, any revisions or amendments to this Agreement must be approved in writing by the County and attached to this Agreement as Exhibit B. b. The Provider shall be solely responsible for the means, methods, techniques, sequence, safety program and procedures necessary to properly and fully complete the work set forth in the Scope of Services. 3. Funding. a. The County agrees to appropriate for the provision of services described in Exhibit A, Scope of Services and more particularly described in the Revised Program Budget, the maximum sum of $15,289. b. All funds appropriated shall be used for purposes described in Exhibit A. Any funds not used for the purposes stated shall be returned to the County. Any changes in the use of funds must be authorized in writing by the County prior to any expenditure of the funds by the Provider. If the funds are expended not in accordance with the Scope of Services, at the discretion of the County the Provider may be required to repay the funds to the County. c. The Provider shall be paid in four equal installments in the amount of $3,822.25. The first payment is contingent upon receipt of the agency’s performance agreement; the remaining payments are contingent upon receipt of the request for reimbursement and related supporting documentation. d. The County’s obligation to make the quarterly payments is contingent upon receipt of Progress Reports, which show satisfactory progress toward completion of performance measures and an accounting of expenditures as detailed in the attached Scope of Services. DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Orange County Outside Agency Performance Agreement Page 2 of 10 Rev.06/23 e. Once Provider has satisfied its obligations as provided in (d) payment will be made 21 days after receipt of the Progress Report and Request for Reimbursement or 21 days after due date of Progress Report whichever is later. f. The County is not obligated to provide any other support to Provider in this or in succeeding fiscal years. 4. Agency Reporting. a. Provider will provide Orange County a Progress Report that includes a fiscal report and updates on performance measures as outlined in the Scope of Services. Progress Report dates are: July 1 – December 31; January 1 – March 31 and April 1 - June 30. Reports are due on January 8, April 8 and July 8 of the program fiscal year. b. Provider agrees to allow the County to inspect its financial books and records, which document costs of those services, upon reasonable notice during normal working hours. 5. Termination. a. Termination for Cause. In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the County may immediately terminate this Agreement, in whole or in part, and from time to time. Notice of termination must be in writing, state the reason or reasons for the termination, and specify the effective date of the termination: i. In the event that Provider shall cease to exist as an organization or shall enter bankruptcy proceedings, be declared insolvent, or liquidate all or substantially all of its assets, or significantly reduce its services or accessibility to Orange County residents during the term of this Agreement; or ii. In the event that Provider shall fail to render a satisfactory accounting as provided section 4 above, the County may terminate this Agreement and Provider shall return all payments already made to it by the County for services which have not been provided or for which no satisfactory accounting has been rendered; or iii. In the event of any fraudulent representation by the Provider in an invoice or other verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. iv. Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the work identified in the Scope of Services or to comply with any provision of this Agreement, as determined by the County in its sole discretion. v. Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. b. In the event of default by the Provider, the county may elect to terminate this Agreement, in whole or in part and/or require the Provider to repay the funds within ten (10) business days from written notice of default. The County may (but shall not be required to) grant the Provider an opportunity to cure the default without termination of this Agreement. This clause shall not be interpreted to limit the County’s remedies in law or in equity. c. Notwithstanding the foregoing, either party may terminate the agreement at any time without penalty; provided that written notice of such termination is furnished to the other party at DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Orange County Outside Agency Performance Agreement Page 3 of 10 Rev.06/23 least 30 days prior to termination. In the event of such termination, any payment due shall be prorated to the date of termination and any unused funds shall be returned to the County within 10 days of termination. d. Any termination of this Agreement for default under this section that is later deemed to be unjustified shall be deemed a termination for convenience. e. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. 6. Responsibilities of the County. Cooperation and Coordination. The County has designated (Laurie Paolicelli) to act as the County's representative with respect to the Project who shall have the authority to render decisions within guidelines established by the County Manager or the County Board of Commissioners and who shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance. a. General Requirements. The Provider shall purchase and maintain, during the period of performance of this Agreement, insurance: i. Worker’s Compensation. For protection from claims under workers' or workmen's compensation acts; ii. Cyber Liability. For protection from claims resulting from data breach, virus, and cyberattack; iii. Comprehensive General Liability Insurance covering claims arising out of or relating to bodily injury, including bodily injury, sickness, disease or death of any of the Consultant's employees or any other person and to real and personal property including loss of use resulting thereof; iv. Comprehensive Automobile Liability Insurance, including hired and non-owned vehicles, if any, covering personal injury or death, and property damage; and v. Professional Liability Insurance, covering personal injury, bodily injury and property damage and claims arising out of or related to the performance under this Agreement by the Consultant or his agents, consultants and employees. vi. Sexual Misconduct. Sexual Abuse/Molestation Insurance is required when Provider works directly one-on-one with children, elderly or other at-risk populations. b. Limits of Coverage: Minimum limits of insurance coverage shall be as follows: INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE • Worker's Compensation Limits for Coverage A ‐ DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Orange County Outside Agency Performance Agreement Page 4 of 10 Rev.06/23 Statutory State NC, for each employee Limits for Coverage B ‐ Employers Liability of: $1 million Each Occurrence $1,000,000 BID limit • Cyber Liability $1,000,000 Each Occurrence; $2,000,000 Aggregate *Only required for agencies transmitting personal identifiable information that is disseminated electronically. • Commercial General $1,000,000 Each Occurrence Liability $2,000,000 Aggregate • Automobile Liability $1,000,000 Each Occurrence *Only required for agencies doing travel as part of the agreement with the County. • Professional Liability $1,000,000 Each Occurrence $2,000,000 Aggregate • Sexual Misconduct $1,000,000 Each Occurrence $2,000,000 Aggregate *Only required for agencies doing direct work with minors (under the age of 18). c. All insurance policies (with the exception of Worker's Compensation and Professional Liability) required under this Agreement shall name the County as an additional insured party and as a certificate holder. For more information see the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements, (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) Evidence of such insurance and all correspondence shall be sent to: Orange County Risk Manager Post Office Box 8181 Hillsborough, NC 27278 d. Nothing in this section is intended to affect or abrogate the County’s sovereign immunity defenses. 8. General Provisions. a. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Orange County Outside Agency Performance Agreement Page 5 of 10 Rev.06/23 any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. b. Non-Discrimination. Provider agrees as part of consideration of the granting of funds by Orange County the parties hereto for themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color, gender, national origin, age, handicap, religion, sexual orientation, familial status or veterans status with reference to any activities carried out by the grantee, no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended and the Orange County Non-discrimination Policy, which is incorporated herein by reference and can be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php. The County may enforce this provision by an action for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding on the grantees, the successors and assigns of the parties hereto with reference to the above subject manner. c. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. d. Living Wage. Orange County is committed to providing its employees with a living wage and encourages agencies if funds to pursue the same goal. The Orange County Living Wage Policy, which is incorporated herein by reference, can be viewed at: http://www.orangecountync.gov/departments/purchasing_division/contracts.php. The County’s living wage is $15.85 per hour. To the extent possible, Orange County recommends that Provider provide a living wage to its employees. e. Relationship of the Parties. Provider is an independent contractor of the County. Provider represents that they have or will secure, at his own expense, all personnel required in performing the services under this Agreement. Such personnel shall not be employees or have any contractual relationship with the County. All personnel engaged in work under this Agreement shall be fully qualified and shall be authorized and permitted under federal, state and local law to perform such services. f. Compliance with all Laws. The Provider, at its sole expense, shall comply with all laws, ordinances, orders and regulations of the federal, state or local governments, as well as their respective departments, commissions, boards, and officers, which are in effect at the time of execution of this Agreement or are adopted at any time following execution of this agreement. g. Subcontract. The County and Provider deem the services provided under this Agreement to be personal in nature and Provider may not subcontract any rights or duties under this Agreement to any other party without prior written consent from the County. h. Assignment. The Provider shall not assign this Agreement, including the rights to payment, to any other party without the prior written consent of the County. i. Indemnification. Provider agrees to defend, indemnify, and hold harmless the County, for all loss, liability, claims or expense (including reasonable attorney's fees) arising from bodily DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Orange County Outside Agency Performance Agreement Page 6 of 10 Rev.06/23 injury, including death or property damage, to any person or persons caused in whole or in part by the negligence or willful misconduct of the Provider, except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this section to require Provider to indemnify the County to the extent permitted under North Carolina law. Nothing in this section is intended to affect or abrogate the County’s sovereign immunity defenses. j. Non-Appropriation. This Agreement is subject to the availability of funds to purchase the specified services and may be terminated at any time if such funds become unavailable. k. Severability. All clauses found herein shall act independently of each other. If a clause is found to be illegal or unenforceable, it shall have no effect on the other provisions of this Agreement. It is understood by the parties hereto that if any part, term or provision of this Agreement is by the Courts held to be illegal or in conflict with any laws of the State of North Carolina or the United States, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular part, term or provision held to be invalid. l. Entire Agreement. This Agreement represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. m. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider’s Name Chapel Hill-Carrboro Children's Museum Attention: Laurie Paolicelli/CHOCVB Attention: Melanie Hatz-Levinson P.O. Box 8181 Address: 201 S. Estes Drive, Ste. A9 Hillsborough, NC 27278 Chapel Hill, NC 27514 Email:lpaolicelli@visitchapelhill.org Email: melanie@kidzuchildrensmuseum.org n. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Provider have signed this Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Provider _____________________________ _______________________ Melanie Hatz-Levinson, Chief Creative Officer Date For and on behalf of Orange County Government _______________________________ ________________________ DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 10/3/2023 10/5/2023 Orange County Outside Agency Performance Agreement Page 7 of 10 Rev.06/23 Bonnie Hammersley, County Manager Date DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Orange County Outside Agency Performance Agreement Page 8 of 10 Rev.06/23 ORANGE COUNTY—DEPARTMENT USE ONLY ______________________________________________________________________________ Party/Vendor Name: Chapel Hill-Carrboro Children's Museum DBA KIDZU Party/Vendor Contact Person: Julia Gales Contact Phone: jgales@kidzuchildrensmuseum.org Party/Vendor Address: 201 S. Estes Dr, STE A9 City Chapel Hill State: NC Zip: 27514 Department: Econ Dev./Visitors Bureau Amount: $15,289 Purpose: Outside Agency Budget Code(s): 37290050-720274 Vendor # 60102 (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date July 1, 2023 Approved by Board Yes No Agenda Date: 06/20/2023 This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: Department Director’s Signature ________________________________________ Date: ________ Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 10/3/2023 10/5/2023 10/5/2023 10/5/2023 COVER PAGE Applicant Contact Information Applicant Organization’s Legal Name:Chapel Hill-Carrboro Children’s Museum Applicant Organization’s Physical Address:201 S.Estes Drive, Ste. A9, Chapel Hill, NC 27514 Applicant Organization’s Mailing Address:201 S. Estes Drive, Ste. A9, Chapel Hill, NC 27514 Applicant Organization’s Web Address:www.kidzuchildrensmuseum.org Executive Director:Jamie DeMent Holcomb Telephone Number:919-933-1455 E-Mail:jamie@kidzuchildrensmuseum.org Tax ID Number:20-2058235 Funding Request Please list all Fiscal Year 2024 Human Services (HS) funding requested for all programs and the proposed use of funds (please list program name only) Program Carrbor o - HS Chapel Hill - HS Orange County-H S Total Ex. Youth Afterschool Program Operations or Personnel $10,000 Operati ons $15,00 0 Person nel $5,000 Operatio ns $30,000 Adaptive Playdates for Town of Chapel Hill families $6,550 Progra m Operati ons + Person nel $6,550 Kidzu for All $30,578 Program Operation s + Supplies + Personnel $30,578 Adaptive Playdates for Carrboro families $5,000 Program Operatio $5,000 Cover Page Page 7 of 31 DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 ns + Personn el Totals $5,000 $6,550 $30,578 $42,128 Briefly explain your proposed use of funds: To the best of my knowledge and belief all information and data in this application is true and current. The document has been duly authorized by the governing board of the applicant. Signature:1/12/2023 Executive Director Date Signature:1/12/2023 Board Chairperson Date Application Signatures: Please submit a wet signature or electronic signature,MS Word cursive fonts are not acceptable. Cover Page Page 8 of 31 DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 DISCLOSURE OF POTENTIAL CONFLICTS OF INTEREST AND NON-DISCRIMINATION CLAUSE Are any of the Board Members or employees of the agency which will be carrying out this program or members of their immediate families, or their business associates. YES NO ☐☐a)Employees of or closely related to employees of the Town of Carrboro,the Town of Chapel Hill, or Orange County? ☐☐b)Members of or closely related to members of the governing bodies of the Town of Carrboro, the Town of Chapel Hill, or Orange County? ☐☐c) Current beneficiaries of the program for which funds are being requested? ☐☐d)Paid providers of goods or services to the program or having other financial interest in the program? If you have answered YES to any question,please provide a full explanation below. NON-DISCRIMINATION Provider agrees as part of consideration of the granting of funds by funding agencies to the parties hereto for themselves,their agents,officials,employees and servants agree not to discriminate in any manner of these basis of race,color,gender,national origin,age,handicap,religion,sexual orientation,gender identity/expression,familial status or veterans status with reference to any activities carried out by the grantee,no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance,as amended and the Orange County Anti-discrimination Policy. This provision is enforced by action for specific performance,injunctive relief,or other remedy as by law provided;this provision shall be binding on the grantees,the successors and assigns of the parties hereto with reference to the above subject manner. To the best of my knowledge and belief all of the above information is true and current.I acknowledge and understand that the existence of a potential conflict of interest does not necessarily make the program ineligible for funding,but the existence of an undisclosed conflict may result in the termination of any grant awarded. Signature:1/12/2023 Executive Director Date Cover Page Page 9 of 31 DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Signature:1/12/2023 Board Chairperson Date Application Signatures: Please submit a wet signature or electronic signature,MS Word cursive fonts are not acceptable. Cover Page Page 10 of 31 DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 AGENCY INFORMATION Please provide the following information about your agency: 1.Date of Incorporation (Month/Year): February, 2005 2.Agency’s Purpose/Mission (no more than a few sentences): With a focus on STEM education, the arts, child health and emerging literacy, Kidzu Children’s Museum inspires children and the adults in their lives to learn through creative, purposeful play. Kidzu’s vision is to be a national model of excellence as a community centered children’s museum. That is, to effectively serve, celebrate and reflect the community through unique, play-based experiential exhibits and programs that promote 21st century skill-building and family engagement. 3.Please provide a brief description of your organization’s past achievements in carrying out similar projects and evidence of successful record of meeting proposed budgets and timetables (no more than 100 words). Kidzu has offered reduced ticket rates to EBT/SNAP recipients via Museums for All, an initiative of the Institute of Museum and Library Services, since 2018. We also offer free organizational memberships to community non-profits and free camp scholarships for underserved/underrepresented children in our area, which we most recently have reserved for refugee children. By working with community groups, such as El Centro and the Refugee Center, we routinely offer a variety of multicultural and multilingual programs. Kidzu has a positive track record of securing and managing funding from foundations, private corporations, and through the local and federal government. 4.Living Wage: Does this agency pay permanent employees a minimum living wage?(Yes / No)Yes and No 5. If yes, is this agency an Orange County Living Wage Certified Employer?No If no, please briefly explain. Kidzu provides a living wage for all salaried staff and most part-time hourly staff.The remaining staff are UNC-CH work study students,who receive $10.50/hr,the second highest tier of work-study pay rates. Schedule of Positions: # of FTE – Full-Time Paid Positions: 12 # of FTE – Part-Time Paid Positions: 14 Race & Equity Program informationPage 11 of 31 DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Consistent with our commitment to equity and inclusion, the Towns of Chapel Hill and Carrboro and Orange County Government are taking steps together to center racial equity in the Human Services Funding Program.We are requesting basic information about your organization’s racial equity work. 6.How has your organization incorporated racial equity goals into your organizational goals? Kidzu has built DEAI (diversity, equity, accessibility, and inclusion) initiatives into all planning, whether that be for overall efforts or specific programming. We do so by reaching out to various communities, especially those of color, to better understand their needs and build our offerings around this. We have also joined Museums for All and partnered with several local social service agencies to support equity and inclusion initiatives. In 2022, our Board of Directors adopted a new Strategic Plan that prioritizes DEAI initiatives at a Board level and in all aspects of Kidzu’s programming. A community based DEAI Committee is being formed to encourage more community participation and increase accountability. 7.Please describe how you have involved the intended beneficiaries of the proposed project in the planning and design process (in 100 words or less). Kidzu will leverage long-lasting relationships with local organizations to ground our multicultural/multilingual offerings in community needs and best practices. This includes working with organizations such as El Centro and Transplanting Traditions, allowing us to provide competent and culturally responsive programming developed by BIPOC. We also frequently make use of visitor surveys to conduct needs assessments, in order to be sure we are providing the most robust and community responsive programming. 8.Please fill in your agency demographics in the table below: Agency Demographics Staff Board Gender Men 6 8 Women 24 10 Nonbinary/Genderqueer 1 0 Self-Describe 1 1 Total 31 18 Race and Ethnicity Black or African-American 6 2 American Indian or Alaska Native 0 0 Asian Indian 1 0 White 23 16 Native Hawaiian or Other Pacific Islander 0 0 Chinese 0 0 Japanese 0 0 Program informationPage 12 of 31 DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Vietnamese 0 0 Filipino 0 0 Korean 0 0 Some other race 1 0 Total 31 18 Of the above, how many Hispanic, Latino or Spanish origin 3 1 Of the above, how many non-Hispanic, Latino or Spanish origin 28 17 Total 31 18 9.Please describe any activities your organization is doing to address racial equity. a.% of staff that have attended racial equity training: 20% b.% of board that have attended racial equity training: 5% c.Any additional activities: Kidzu offers a wide variety of programs and activities that align with DEAI initiatives and the museum’s mission. This includes hosting multiple story times in coordination with community groups throughout the year, with many being in Spanish, Dari, Karen, and Mandarin to better serve our entire community. Kidzu also highlights local authors, word makers, and storytellers by inviting them in for book readings and literacy activities, with a focus on communities of color. Partnering with Transplanting Traditions and World Relief, Kidzu also offers scholarship opportunities, free involvement in summer camps and field trips for refugee children. Most recently, Kidzu has partnered with the Boys and Girls Club of Durham and Orange County to host free robotics programming for the children they serve, the majority of which come from underrepresented and underserved communities. As a participant in the federal Museums for All access program (through the Institute of Museums and Library Services), Kidzu provides monthly free admission and daily reduced access to those receiving food assistance (SNAP) as a way to reach underserved neighborhoods and expand access by addressing financial and logistical barriers to visitation. Our website provides a compilation of online resources to help families talk about racial equity and inclusion at home. Since opening in 2006, Kidzu has also offered free admission opportunities to the community at large, such as through free organizational memberships offered to other groups serving the community,with a focus on children and families in need. PROGRAM INFORMATION *Please submit for each program if applying for funding for more than one program. 9.Program Name: Kidzu for All Program Primary Contact and Title:Melanie Hatz Levinson,Kidzu Chief Creative Officer Telephone Number:919-933-1455 E-Mail: levinson@kidzuchildrensmuseum.org Program informationPage 13 of 31 DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 10.Please briefly describe the proposed program,including an explanation of how it aligns with the Town of Chapel Hill and Carrboro’s Results Framework,and Orange County BOCC Goals and Priorities,and the target population to benefit from the program.(250 words or less) While all families were affected by the pandemic, traditionally underserved and underrepresented children were affected the greatest. Kidzu aims to serve those most affected by offering free organizational memberships and camp scholarships to community groups serving Orange County’s population, allowing families who are a part of these groups to visit the museum and/or attend educational camps at no cost. Kidzu will also continue offering reduced ticket rates for EBT/SNAP recipients through our participation in Museums for All, an Institute of Museum and Library Services initiative. Upon visiting the museum, community members who would not usually have access to educational opportunities can enjoy our exhibits, Makery (our STEAM based maker-space), and culturally competent, multilingual/multicultural programs and activities developed in coordination with local organizations, such as El Centro and the Refugee Support Center. Additionally, we performed a library audit and are steadily adding more culturally diverse books. Families benefiting from free opportunities and discounted ticket rates will be living at/below the poverty line and/or from targeted underserved and underrepresented minority groups. These initiatives align with the Orange County BOCC goals and priorities to “ensure a high quality of life and lifelong learning that champions diversity, education at all levels.” Funding will allow us to continue offering free and discounted opportunities to underserved/underrepresented individuals and those living at/ below the poverty line, so that they can access our robust, multicultural/multilingual, and educational exhibits and programs. 11.Target Population:Please complete the table below with numbers (not percentages) of individuals served and projected to be served. Program Target Population Demographics Project ed 2021-20 22 Actual 2021-20 22 Projected 2022-202 3 Project ed 2023-20 24 Gender Men 1119 1174 1,245 Women 1119 1175 1,246 Nonbinary/Genderqueer Self-Describe Total *N/A 2,238 2,349 2,491 Race and Ethnicity Program informationPage 14 of 31 DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Black or African-American 760 799 871 American Indian or Alaska Native Asian Indian 290 212 201 White 1,163 1,197 1,245 Native Hawaiian or Other Pacific Islander Chinese Japanese Vietnamese Filipino Korean Some other race 25 141 174 Total *N/A 2,238 2,349 2,491 Of the above, how many Hispanic, Latino or Spanish origin 156 141 174 Of the above, how many non-Hispanic, Latino or Spanish origin 2,082 2,208 2,317 Total *N/A 2,238 2,349 2,491 Age 0-5 years 515 540 573 6-18 years 672 705 749 19-50 years 1,007 1,057 1,120 51+ years 44 47 49 Total *N/A 2,238 2,349 2,491 Geographic Location Town of Chapel Hill 2,014 2,115 2,243 Town of Carrboro 112 117 124 Orange County (Outside of Chapel Hill/Carrboro)112 117 124 Outside of Orange County Total *N/A 2,238 2,349 2,491 Income Low-income (80% of the Area Median Income and Below) Please see income table in the attachments 1,713 1,800 1,890 Total *N/A 1,713 1,800 1,890 *Only actuals are available for FY ‘21-’22 12. Cost Per Individual This cost per individual must reflect the total program budget divided by the total number of program individuals in this application. Actual 2021-2022 Projected 2022-2023 Projected 2023-2024 Total Cost of Program N/A*N/A $30,578 Program informationPage 15 of 31 DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Total # of Individuals N/A N/A 2,491 Cost Per Individual N/A N/A $12.28 *This is the first time that we are requesting funding for OCOA for these initiatives 13.Performance Indicators For Chapel Hill and Carrboro applicants: Please complete the following chart with information about the Strategic Objective, Intermediate Result,and the Agency Performance Indicator for each program for which you are applying for funding.Please select one strategic objective per program.If you would like to provide additional information on how your program aligns with additional strategic objectives,please include that information in Question 10 –Program Description.See the Results Framework in the Attachments section as a reference. Program Name: Strategic Objective (please choose one from the Results Framework) □Children improve their educational outcomes □Residents Increase their livelihood security □Residents improve their health outcomes Intermediate Result (please choose one from the Results Framework) Insert Intermediate Result here. RESULTS Actual 2021-2022 Projected 2022-2023 Projected 2023-2024 Performance Indicators (Please choose at least one performance indicator to report on from the Results Framework and add additional performance indicators that you would like Insert Performance Indicator here. N/A N/A Program informationPage 16 of 31 DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 to report to the Towns. Please insert additional rows as needed, listing one per row). Program informationPage 17 of 31 DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Outside Agencies/Human Services Please select which function area best aligns with your agency and program(s) in which you are requesting funding.Please select only one from the list below: ☐ Behavior Health ☐ Public Health & Health Education ☐ Food & Nutritional Service ☐ Recreational ☐ Housing ☐ Senior Services ☐ Human Rights & Community Services ☐Youth Services ☐ Juvenile & Adult Justice Services ☐ Other If you selected other, please tell us what function area best aligns with your organization: Please indicate three program goals/performance measures below. A few notes: ●If you use percentages, please put the actual number equivalence. ●Please ensure your performance measures are outcome based and not outputs. Program Goal # 1 Kidzu will offer free organizational memberships and camp scholarships to community groups serving Orange County’s population, allowing for individuals who are a part of these groups to visit the museum and/or attend educational camps at no cost. Performance Measure (How will you accomplish your goal?) ●Kidzu will monitor the number of organizational memberships distributed ●Kidzu will monitor how many individuals attend Kidzu utilizing their organizational membership via internal visitor services data ●Kidzu will monitor how many camp scholarships are offered Actual Results (Outcome) Ending FY2022 ●5 organizational memberships were provided to Orange County community groups in FY ‘21-’22 ●499 individuals attended Kidzu utilizing their organizational membership in FY ‘21-’22 ●26 camp scholarships were offered in FY ‘21-’22 Program informationPage 18 of 31 DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Outside Agencies/Human Services Projected Results (Outcome) Ending FY2023 ●5 organizational memberships will be provided to Orange County community groups in FY ‘22-’23 ●The number of individuals attending Kidzu utilizing their organizational membership will increase by 5%, from 499 individuals in FY ‘21-’22 to 523 individuals in FY ‘22-’23 ●26 camp scholarships will be offered in FY ‘22-’23 Projected Results (Outcome) Ending FY2024 ●The number of organizational memberships provided to Orange County community groups will increase by 5%, from 5 provided in FY ‘22-’23 to 7 provided in FY ‘23-’24 ●The number of individuals attending Kidzu utilizing their organizational membership will increase by 5%, from 523 individuals in FY ‘22-’23 to 549 individuals in FY ‘23-’24 ●The number of camp scholarships offered in FY ‘23-’24 will increase by 100%, from 26 offered in FY ‘22-’23 to 52 offered in FY ’23-’24 Program Goal # 2 Kidzu will continue offering reduced ticket rates for EBT/SNAP recipients through our participation in Museums for All, an Institute of Museum and Library Services initiative. Performance Measure (How will you accomplish your goal?) Kidzu will utilize internal visitor services data to measure usage of EBT/SNAP reduced ticket rates through our Museums for All offering. Actual Results (Outcome) Ending FY2022 During FY ‘21-’22, 1,713 individuals were served with EBT/SNAP reduced ticket rates through our Museums for All offering. Projected Results (Outcome) Ending FY2023 The number of individuals served with EBT/SNAP reduced ticket rates through our Museums for All offering will increase by 5% through utilizing targeted outreach, from 1,713 in FY ‘21-’22, to 1,800 in FY ‘22-’23. Projected Results (Outcome) Ending FY2024 The number of individuals served with EBT/SNAP reduced ticket rates through our Museums for All offering will increase by 5% through utilizing targeted outreach, from 1,800 served in FY ‘22-’23, to 1,890 served in FY ‘23-’24. Program informationPage 19 of 31 DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Outside Agencies/Human Services Program Goal # 3 Kidzu will provide multicultural, multilingual, inclusive, and responsive programming both within the museum and through outreach efforts to reflect and support the needs of our community and museum visitors Performance Measure (How will you accomplish your goal?) ●Kidzu will solicit targeted feedback about our multicultural/multilingual programs through surveys from visitors who receive free or reduced admission to the museum and camps to ensure we are meeting their needs and interests ●Kidzu will track the number of multicultural/multilingual programs and celebrations developed and presented in coordination with community groups Actual Results (Outcome) Ending FY2022 ●15 multilingual/multicultural programs, including multilingual storytimes, were offered during FY ‘21-’22 ●8 cultural celebrations were held at Kidzu during FY ‘21-22 *Please note-low numbers indicate COVID-19 recovery and gradual re-opening efforts Projected Results (Outcome) Ending FY2023 ●120 multilingual/multicultural programs, including multilingual storytimes, will be offered during FY ‘22-’23 ●12 cultural celebrations will be held at Kidzu during FY ‘22-23 Projected Results (Outcome) Ending FY2024 ●The number of multilingual/multicultural programs offered, including multilingual storytimes, will increase by 10%, from 120 in FY ‘22-’23 to 128 in ‘23-’24 ●The number of cultural celebrations offered will increase by 10%, from 12 FY ‘22-’23 to 13 in FY ‘23-’24 Program informationPage 20 of 31 DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Certified by: _______________________ Title: ___Chief Creative Officer________ Date: 9/15/2023 (Provider’s Signature) EXHIBIT “B” Scope of Services – FY 2023-24 Outside Agency Performance Agreement Agency Name: Chapel Hill-Carrboro Children's Museum dba KIDZU Program Name: KIDZU FOR ALL Funding Award: $15,289 (Visitor's Bureau) Outline how the agency will spend Orange County’s funding award. Program Services Outline the critical services (activities) the agency will employ to attain the Anticipated Outcomes below, by June 30, 2024. ● Kidzu will offer free organizational memberships and camp scholarships to community groups, demonstrating need in Orange County’s families and caregivers with children. ● Kidzu will offer reduced ticket rates for EBT/SNAP recipients through our participation in Museums for All, an Institute of Museum and Library Services initiative (IMLS) for Orange County's children. ● Multilingual/multicultural programs and activities developed in coordination with local organizations, e.g., El Centro and the Refugee Support Center will ensure we provide culturally competent literature and programming. Anticipated Outcomes The Anticipated Results column must include quantifiable results in the form of number of persons/units served within Orange County, only (all Towns and municipalities). If you use percentages, you must also provide the total number of participants within that measure’s description or for an earlier performance measure. Performance Measures Anticipated Results Kidzu will monitor the number of organizational memberships distributed 1 membership distributed Kidzu will monitor how many individuals attend Kidzu utilizing their organizational membership via internal visitor services data 78 individuals attend using their organizational membership Kidzu will monitor how many camp scholarships are offered 7 camp scholarships will be offered Kidzu will utilize internal visitor services data to measure usage of EBT/SNAP reduced ticket rates 1,890 individuals will utilize EBT/SNAP reduced ticket rates Expense Description Amount Organizational Memberships $500.00 Camp Scholarships $2,625.00 Staff Compensation $5,000.00 Absorbed EBT/SNAP Reduced Ticket Rates $7,164.00 DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Certified by: _______________________ Title: ___Chief Creative Officer________ Date: 9/15/2023 (Provider’s Signature) Performance Measures Anticipated Results Kidzu will track the number of multicultural/multilingual programs and celebrations developed and presented in coordination with community groups 30 multilingual/multicultural programs, including multilingual storytimes, will be offered 5 cultural celebrations will be developed and presented 35 total multilingual/multicultural programs and celebrations will be offered DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 Orange County Outside Agency Performance Agreement Page 11 of 10 Rev.06/23 ATTACHMENT “A” Orange County Certifications – FY 2023-2024 Outside Agency Performance Agreement Chief Contact, Administrators, Chief Executive Officer and Chief Financial Officer I certify that I have provided a list of the chief contact, administrators, chief executive officer and chief financial officer for my agency with this Agreement and that I will keep it current to the County of Orange. The list should be in writing with the name, title, residential address; phone and email address and if possible, fax number. Officers and Board of Directors I certify that I have provided a current list of the Officers and Board of Directors with this Agreement and that we will continue to update the list as changes occur. The list should be in writing, with the name, physical address, mailing address and if possible, phone, fax and email address. Budget Submission I certify that I have provided a budget for the period to be covered by funding Orange County, and that any substantive changes made to this budget have been in advance authorized in writing by Orange County. Annual Financial Review I certify that I have provided a copy of the latest annual Financial Review for our agency and the budget adopted by the agency for the fiscal years encompassing this Agreement. If not, please explain on a separate sheet of paper. Alignment with Organization’s Mission I certify that the programs and services for which this funding is requested align with the mission of the organization. Intended Purpose I certify that the funds provided to the agency under the terms of this Agreement will be used for a public purpose and shall only be used for the purposes intended and any money not used for those purposes will be promptly returned to Orange County. Certified by: _______________________ Title: _Chief Creative Officer_____________ Date: ___________ (Provider’s Signature) DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285 10/3/2023 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 10/2/2023 High &Rubish Insurance PO Box 3040 Chapel Hill NC 27515-3040 Samantha Tharrington 919-913-1144 919-913-1155 samantha@highandrubish.com License#:1000008811 Philadelphia Insurance Co KIDZHIL-01 Hartford Underwriters Ins.30104KidzudbaChapelHillCarrboro Children's Museum 201 S Estes Dr,Ste 9A Chapel Hill NC 27516 1582851347 A X 1,000,000 X 100,000 5,000 1,000,000 2,000,000 X Y Y PHPK2514092 2/20/2023 2/20/2024 2,000,000 Empl Dishonesty 100,000 A 1,000,000 X X PHPK2514092 2/20/2023 2/20/2024 A X X 1,000,000YPHUB8498932/20/2023Y 2/20/2024 X 10,000 B Y 22WECNY6264 4/10/2023 4/10/2024 500,000 500,000 500,000 A A A Directors &Officers Sexual Molestation Employee Theft Y PHSD1780140 PHPK2514092 PHPK2514092 4/10/2023 2/20/2023 2/20/2023 4/10/2024 2/20/2024 2/20/2024 D&O Limit Each Occurance 100,000 1,000,000 1,000,000 1,000 deductible Childrens Museum located at University Place 201 S Estes Dr.Suite A9 Chapel Hill,NC 27514 Orange County,its officers,agents,and employees are listed as additional insured Orange County 300 W Tryon St Hillsborough NC 27278 USA DocuSign Envelope ID: 9F73F5ED-FE40-4DB1-BBAD-AF773010D285