Loading...
HomeMy WebLinkAbout2023-525-E-Community Relations Dept-WCHL-Marketing and AdvertisingRevised 04/23 1 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: WCHL Vendor Contact Person: Jada Jarillo Phone: 919-240-6026 Address: 201 S. Estes Dr., Suite C6A City Chapel Hill State: NC Zip: 27514 Department: Community Relations Amount: $11,000 Purpose: Marketing/Advertising Budget Code(s): 10212520-600000 Vendor # 64312 Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date 08/01/2023 End Date 06/30/2024 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: 37555900-C625-4C51-B1F8-8202B5FDD401 9/8/2023 9/26/2023 9/26/2023 9/27/2023 --•111111111111111 919 1111111111111111--l HEH IL l--1111111111111111 WC H L 1111111111111111-- CHAPELBORO.COM Account Executive: ------------------- Company Name: ___________________ _ Contact Name: -------------------- Address: ----------------------- City: ________ State: __ _ Zip: ______ _ Work Phone: Cell: Email: ------------------ ----------------------- University Place 201 South Estes Drive, Suite CGa Chapel Hill, NC 27514 919.933.4165 Billing Cycle Standard Calendar Need Notarized Invoices Scripts Inventory: _____________________________ _ Start Date: End Date: ---------------- COST ---------------- Payment is due within 30 days of receipt of invoice. If payment is not received within 45 days, we reserve the right to charge your credit card. Name on Card: ------------------ Card Number: ------------------ Expiration Date: _____ _ Security Code: ___ _ Printed Name: ------------------ Signature: _________ _ Date: ------- Additional Details Jada Jarillo Orange County Government Todd McGee PO Box 8181 Hillsborough NC 27278 919-732-8181 tmcgee@orangecountync.gov - (1) Live on-air interview each month on 97.9 The Hill WCHL - Monthly interview posted on Chapelboro.com - BONUS: Chapelboro.com article posted to social media - (20) :30 second PSAs per month to promote events and programs - BONUS: PSAs also included in extra inventory for additional plays August 1, 2023 June 30, 2024 $1,000 per month $1,000 for 11 months for a total of $11,000 DocuSign Envelope ID: 37555900-C625-4C51-B1F8-8202B5FDD401 9/27/2023 CONTRACT CONDITIONS 1, PAYMENT AND BILLING (a) .Station will bill Adwm·ser (or Jicency, if a nv) mo nt hly ( b)Payment by Advertiser (or Agency) is due within fifteen days of rece ipt of .Sun·o n's invoke. (c) Invokes (including attachments) shall comain dates and n·mes of broa dcasts in accordance with the .Sun·on's log and commercia I length and cost(s). (d) U pan request of Adllem·ser (or Jicenqr)a n atfidavit will be furnished by .Station at the n·me of bill ing. 2, L IABILITY FOR PAYMENT (a) Any Agenc:y of whkh an officer, partner, emp loyee, or other represe manVe thereof, a cti ng with the actual or appa rent authority, a ccepts this Jicreement on beha If of Adwrtise r acknowledges, represents, and agrees that it (i) is Agent for said Advem·ser and (ii) sha II be liable for a II paymems to be made to .Sun·on hereunder. (b If Advertiser, through an otfker, panner, or employee, is a signatory to this Jicreemem, it sha II be liable (joimly and sew rally with Agency, if any) for all payments due .Station hereunder . .Such liability shall not be san•sfied upon Advertiser's transfer of funds to Agency for payment to .Stan·on, e,ocept insofa r as such paymems are made, in good faith, after such n·me as .Stan·on might reasonably be expected to have non•fied Advertiser af its concern that n·mely payment of sums so received by Jicency was not being made to .Sian·on. (c) .Stan·on shall be entitled to reasonable at torney's fees and other collecn·on e,cpenses. 3, AGENCY COM M ISSION Unless otherwise noted, no a dvem·sing agency co mmission is induded in the pric:ing on the face of this agreemem. 4, TERMINJ<TION (a) Unless otherwise stated on the face hereof, this Jicreemem may be terminated by .Stan·on or Advem·ser upon � days prior non·ce. (b)If stan·on tenninates this Jicreement, Advem·ser shall have the benefit of the same discount(s) whic:h it would have earned had it been a Hawed to complete the Agreement. If Advem·ser te rminat es the Jicreemem earned rates will apply. The a dve m·serwill a Isa be billed for any commerdals that ran above and beyond the monthl y contracted a mount if the number ofcommercials eicceeds the total a mou nt comracted for that n·me period. 5, EFFECT OF BREACH (a) .Stan·on res erves the right to ca ncel this Jicreemem upo n default by Advem·ser (or Jicent) in the payment of bills or other materia I breach of the terms hereof at any n·me upon prior non·ce. Upon such ca ncellan·on, all charges for commercia Is broa dcast hereu nder and not paid for shall become immediately due and paya ble. Upon such cancellan·on neither Jice ncy nor Advem·ser shall be liable for payment, either in whole or in part, forcommercia Is scheduled for broa dcast after the cancellan·on. Adwm·ser and Jicency shall be liable for .Stan·on's reasonable expenses, induding attorney's fees, in obtaining payment for bi lls due. (b)In the event of a materia I breach by .Stan·on in performing under this Agreement, Advem·ser (or Agency) reserves the right to cancel thisAgreement at anyn·me upon prior non·ce. 6, INABIUTYTO BROADCAST If, due to public: emergency or necessity, force majeure, restric:n·ons imposed by law, acts of God, la bar disputes, or for a nv other cause beyond .Stan·on's control, there is an interrupn·on or omission af a nv comme�ia I announcement contracted to be broa dcast hereunder, and if no suggested subsn·tute n·me period is accept.able to Adwm·ser (or Jicency, if any), .Sun·on shall allow a reducn·on in the charges equal to the pric:e assig ned to the comme�ial announcement at the n·me of pu�hase. Adwm·ser (or Jicency, if any)s hall have the benefit of the same disc:oums whic:h would have been earned if there had been no interrupn·on or omission. 7. SUBSTITUTION OF PROGRAMS OF PU BLIC SIGN IFICANCE (a) .Stan·on sha II have the right to cancel a nv comme�ial covered by this Jicreemem in order to broadcast any progra m that in its a bsolut e discrerion it deems to be of publk significance. In any such case, .Stan·on will non·ty Advem·ser (or Jicency, if a nv) in advance if reasonabl y possible, but where such non·ce cannot reasonably be given, .Sian·on will non·ty Advem·ser (or Jice ncy) within one business day after such scheduled broa dcast. (b)If Advem·ser (or Jicency) and .Sta n·on cannot agree upo n a san•sfactory substitute day and n·me, the broa dcast so preempted shall be deemed cancelled without atfecn·ng rates, discounts, or rights provided under this contract. a, COMMERCIAL MATERIA L (a) Unless ot herw ise note d on the face of t his Jicreem em, a II commerdal a nnou ncem em material shall be furnished by A dvem·ser (or Jic ency). AH ex pe nses connected with the delivery of com merc ia I announcements to .Sun·on and with return there from, if return is directed, shall be paid by Advem·ser (or Jice ncy). (b)If commerdal material and scheduling instrucn·ons do not arrive at the .Stan·on 48 hou rs in adva nce (eicduding weekends and federal holidays) .Stan·on shall so non·fy Adwm·ser (or Jicency). (.Sta n·on shall have no such obligan·ons rega rding a change of comme�ia ls a bout whkh it has received no non·ce.) If after such non·ce such material and instrucn·ons do not arrive in n·me for broadcast, .Sun·on shall so non·fy Advem·ser (or Jicency) and may bill Adwm·ser (or Jicency)therefor: .Stan·on will exen a II reasonable �art to broadcast material received from Adwm·ser (or Jicency) despite late receipt. (c) If due to public: emergency or necessity, forc e maje ure, restricn·ons imposed by law, acts of God, labor disputes, or any other ca use beyond Advem·ser's (or Jicency's) comrol, Advem·ser (or Agency) cannot provide commerdal material prior to scheduled broadcast hereunder, Advem·ser and Jicency shall not be liable to .Sian·on. If no such subsn·tute day and n·me period is mutually agreed upon, .Stan·on shall credit Advem·ser (or Jicency) forn·me hereunder in the amount of money assigned to the comme�ial announcements at the n·me af purcha se. Advem·ser (or Agency) shall have the benHit of the same discounts whkh would have been earned if the commerda l s had been broadcast. (d)Commercia I materia I provided by Advem·ser (or Agency) is subject to approval and .Stan·on may eicerdse a conn·nuing right to reject such material, induding a right to reject for unsan•sfactory technica I quali ty. If the commercia I materia I is unsan•sfactory, .Stan·on sha II non·fy Advem·ser (or Jicency) promptly a nd, unlessAdvem·ser (or Agency) furnish san•sfactory material 24 hours prior to broadcast n·me, this agree ment may be terminated by either partywit hout penalty to either pa rty. 9, BROADCAST LIABILITIES .Sun·on agrees to hol d Advem·ser and Jice ncy harmless a gainst all lia bility resu1n·ng fro m the broadcast of music.a I co mposin·ons lkensed for broadca sn·ng by a music: lic:ensing org.anizan·on of whic:h .Stan·on is a lk ensee. Advem·ser and Agency agree to hold and save .Stan·on harmless ag.a inst all liability resu1n·ng from the broadcast of commerdal material furnished by Adwm·ser (or Jicency), e,ocept muskal composin·ons lkensed as stated above. 10, NON DISCRIMINATION Chapel Hill Media Group, LLC does not discriminate in the sale of advem·sing n·me, and will accept no advem·sing whic:h is placed with an intern to discriminate on the basis of race or ethnic:ity. Advem·ser hereby represents and warrants that it is not purchasing broa dcast airn·me under this advem·sing salescontract for a discriminatory purpose, induding but not limit ed to decisions not to place a dwm·singon pam·cular stan·onson the basis of race or ethnic:ity. 11.GENERAL (a) This Jicreement may not be assigned ortransferre d wit hout first obtaining the cons ent of .Stan·on in wriring. (b) Fa il ure of .Stan·on or Advem·ser (or Agency) to enforce a nv of the provis ions he rein sha II not be construed as a waiver of t hat or a nv other provis ion. (c) .Sun·on's oblig.an·ons hereunder are subj ect to the terms and condin·ons of lic:enses held by it and to applica ble federal, state, and local rules and regulan·ons. (d) Non·ce required to be given under t his Agreement may be given in any ma nner reasonable underthe drcumstances. (e)This agreement cont.a ins the entire agree ment between the pam·es relating to the subject matter herein contained, and no change or modifican·on of any of its terms sha II be effective unless made in writing and signed by the pa m·es. DocuSign Envelope ID: 37555900-C625-4C51-B1F8-8202B5FDD401 CONTRACT CONDITIONS 12. NON DISCRIMINATION Station shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal non-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at www.orangecountync.gov/departments/purchasing_division/contracts.php.) Any violation of the Orange County Non-Discrimination Policy is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. DocuSign Envelope ID: 37555900-C625-4C51-B1F8-8202B5FDD401 9/7/2023 All About Insurance 1289 Fordham Blvd Chapel Hill NC 27514 Tom McGarvey 919-205-2874 (919)933-5150 Chapel Hill Media Group 201 S Estes Dr Ste C6 Chapel Hill NC 27514-7001 Allied Property & Casualty Insurance Company42579N Allied Ins Co of America 10127N AMCO Ins Co 19100N Nationwide Mutual Ins Co 23787N CL2313002707 A X X X ACPGLPO3068109376 2/3/2023 2/3/2024 1,000,000 100,000 10,000 1,000,000 2,000,000 2,000,000 Schedule Mod Factor 1 B X ACPBAL3068109376 2/3/2023 2/3/2024 1,000,000 Underinsured motorist combined single limit 1,000,000 C X ACPCAA3068109376 2/3/2023 2/3/2024 5,000,000 5,000,000 D ACPWC3068109376 2/3/2023 2/3/2024 1,000,000 1,000,000 1,000,000 Town of Chapel Hill, 405 Martin Luther King Jr Blvd, Chapel Hill NC 27514 is listed as Additional Insured on the above policies and waiver of subrogation on workers compensation Orange County Goverment Po Box 8181 Hillsborough, NC 27278 jada@wchl.com Tom McGarvey/TMCGAR The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person)$ PERSONAL &ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)LIMITS PER STATUTE OTH- ER E.L.EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes,describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNED AUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE(A/C, No, Ext): PRODUCER ADDRESS: E-MAIL FAX (A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S)AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INS025 (201401) DocuSign Envelope ID: 37555900-C625-4C51-B1F8-8202B5FDD401