HomeMy WebLinkAboutAgenda 10-03-23; 8-a - Minutes 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 3, 2023
Action Agenda
Item No. 8-a
SUBJECT: Minutes
DEPARTMENT: Board of County Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919-
245-2130
PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board
as listed below.
BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board
has the legal duty to approve all minutes that are entered into the official journal of the Board's
proceedings.
Attachment 1: September 5, 2023 Business Meeting
FINANCIAL IMPACT: There is no financial impact associated with this item.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends the Board approve minutes as
presented or as amended.
Attachment 1
1
1 DRAFT MINUTES
2 ORANGE COUNTY
3 BOARD OF COMMISSIONERS
4 BUSINESS MEETING
5 September 5, 2023
6 7:00 p.m.
7
8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday,
9 September 5, 2023, at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC.
10
11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford and Commissioners Amy
12 Fowler, Sally Greene, Jean Hamilton, and Phyllis Portie-Ascott
13 COUNTY COMMISSIONERS ABSENT: Vice-Chair Earl McKee and Commissioner Richards
14 COUNTY ATTORNEYS PRESENT: John Roberts
15 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
16 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified
17 appropriately below)
18
19 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present,
20 except Vice-Chair McKee and Commissioner Richards.
21
22 Bonnie Hammersley introduced Jonathon Smith, the new Director of Cooperative
23 Extension. She said he has been with Orange County since 2017 when he was hired as an
24 Extension Agent for 4-H Youth Development. She said when the former director, Tyrone Fisher,
25 was promoted to the North Central District Extension Director, Jonathon became Interim Director
26 and rose to the top during recruitment. She said she is very pleased that he chose to accept the
27 position. She said he graduated from NC State University with an undergraduate degree in
28 agricultural education and a master's degree in public administration. She said he was an
29 Agricultural Education teacher for Carteret County Schools and then came to Orange County.
30 She said Jonathon has hit the ground running as Cooperative Extension Director and has worked
31 collaboratively with other departments in county government.
32 Jonathon Smith said Cooperative Extension is really a cooperative between the two land
33 grant universities, NC State University and NC A&T University, and county government. He said
34 county government is a huge part of what Cooperative Extension does. He said Cooperative
35 Extension is in all one hundred counties in the state. He said being present locally means they
36 can address needs that are unique to Orange County in the areas of agriculture, natural
37 resources, family and consumer sciences, 4-H youth development, and community and rural
38 development. He said his staff is not very big, but they are growing and are innovative thinkers.
39 He said he has been able to grow programs, people, and partnerships in past roles and is
40 committed to doing that here for the benefit of Orange County residents. He said his goal is to
41 take resources from the state and universities and bring them down to the local level to grow our
42 community. He said he is proud to have grown up in Carteret County in eastern North Carolina.
43 He said when he was in FFA growing up he knew he wanted to serve people and advocate for
44 agriculture and grow it as an industry. He asked the Board to keep the lines of communication
45 open between them and his office. He said there will be a Report to the People program on
46 October 19, 2023, and invited commissioners to join.
47 Commissioner Fowler said he has done a wonderful job as interim and looks forward to
48 continuing to work with him.
49 Commissioner Portie-Ascott said he has truly demonstrated he is invested in growing
50 people. She said her children were a part of 4-H when he first got to Orange County, and they still
51 talk about their experiences.
2
1 Chair Bedford said she will be present for the event on October 19tH
2 Amy Bason, NCACC Deputy Director presented John Roberts, Orange County Attorney,
3 with a plaque in recognition of being named Outstanding County Attorney of the Year at the most
4 recent conference of County Attorneys. She said that John has served in leadership positions
5 within NCACC as well as the Association of County Commissioners, and most notably worked on
6 an internship program to increase diversity amongst his peers in local government attorneys.
7
8
9 1. Additions or Changes to the Agenda
10
11 Chair Bedford dispensed with reading the public charge.
12
13
14 2. Public Comments (Limited to One Hour)
15 a. Matters not on the Printed Agenda
16 Susan Walser spoke on the proposed Orange Grove Rd. Solid Waste Convenience
17 Center. She said she has lived in Bingham Township for 30 years. She said no Bingham resident
18 is interested in having the convenience center in this location. She said she is concerned about
19 the transparency of the decision to place the center at this location. She said the county wanted
20 a site, OWASA gave it to the county, and suddenly it is happening, but it does not seem there
21 was further consideration. She said she used to go to Solid Waste Advisory Group (SWAG)
22 meetings. She said the county wants to put expensive equipment at this site, but residents are
23 happy with basic equipment at the existing sites. She said residents would like to meet with
24 commissioners to discuss this further.
25 Marilee McTigue said she is also a resident of Bingham Township. She said Chair Bedford
26 was at the second community meeting, and there was only one person who spoke in support of
27 the project. She said smaller solutions and changes can be made at the existing sites that does
28 not cost $2 million. She said Bingham residents are upset about this and feel it is an internally
29 driven project without community input or support.
30 Darion Rapoza said he is a Durham County resident, but he said he is planning to build
31 his retirement home on a lot he recently bought in Efland. He said he expected internet service to
32 come there through the county's efforts to expand broadband, but his house was not included on
33 the map to be serviced by Lumos. He said he has been in communication with Travis Myren and
34 understands that the Board will make the final decision on whether to allocate funds to extend
35 service to his street. He asked them to support that effort.
36 Genevive Harris said she will be speaking about affordable housing, tenant rights, and
37 Section 8. She said she feels like she is a target at the Landings at Winmore and she and her son
38 feel unsafe. She said has reported issues at the Landings at Winmore to many different entities,
39 but no one has responded to her. She asked who could help her with the safety concerns she
40 has.
41 Chair Bedford said staff would follow up with her.
42
43 Chair Bedford stated that Vice-Chair McKee is out of town this evening and Commissioner
44 Richards is ill.
45
46 b. Matters on the Printed Agenda
47 (These matters will be considered when the Board addresses that item on the agenda below.)
48
49
50
51
3
1 3. Announcements, Petitions and Comments by Board Members
2 Commissioner Hamilton welcomed everyone back from summer. She said there is an
3 upcoming Alliance Health Board meeting on Thursday. She said she is working on communicating
4 up county needs on that board.
5 Chair Bedford extended her appreciation and thanks to everyone in the emergency system
6 for their response to the shooting at UNC Chapel Hill on last Monday. She offered sympathies to
7 the family, colleagues, and students of the victim. She said while the responses set in place
8 seemed to work, there will still be debriefings and review. Chair Bedford said she recently
9 attended a DSS Board meeting, as well as a Durham-Chapel Hill-Carrboro MPO retreat. At the
10 latter meeting she said there was general agreement to focus on more multimodal projects and
11 be more careful with how dollars are spent. She said she also attended a meeting with the
12 Carrboro MPO subset and there is some missing information that the NCDOT quarterly meeting
13 at the end of September should clarify. She said she attended the neighborhood information
14 meeting regarding the Orange Grove Rd. project. She said she has a better understanding now
15 of why it is not best for Planning Department staff to be present at these types of meetings. She
16 said the Solid Waste Director did a great job answering questions. She said there was a Mayor,
17 Managers, and Chairs meeting about the Greene Tract, and she will send minutes to the rest of
18 the Board. She said there is a pending contract for community engagement design concepts. She
19 reminded the public to review and provide comments on the Climate Action Plan tomorrow
20 evening at the Solid Waste Department in Chapel Hill.
21 Commissioner Greene reiterated Chair Bedford's comments regarding the shooting at
22 UNC. She said she knows several families who sent their children to school for the first time ever,
23 only for them to experience a lockdown and that is something that we should not tolerate. She
24 said better guns laws are needed. She said she represented the Board at a dinner meeting with
25 Representative Valerie Foushee and the Mayors of Chapel Hill and Carrboro. She said it was
26 wonderful to see her elevated to this position and doing such a great job at being their
27 Congressperson.
28 Commissioner Portie-Ascott also thanked the first responders for their actions in response
29 to the tragedy at UNC, as well as their service every other day. She said she represented the
30 Board at two recent conferences, including a NACO conference in Austin as well as the NCACC
31 conference. She said she mostly focused on attending sessions on addressing the housing crisis
32 and the mental health needs of communities. She petitioned the Board to pass a Resolution in
33 support of the Re-Entry Act that would allow Medicaid payments to cover medical care for
34 incarcerated inmates within 30 days of their release, as well as the Due Process Continuity of
35 Care Act which would allow pretrial detainees to receive Medicaid benefits and provide planning
36 grant dollars to states to implement the benefits. She said she was pleasantly surprised to see
37 that Wake County was recognized for their Lease to Home program and all their efforts to address
38 the affordable housing crisis. She said she feels Orange County could have also received the
39 award.
40 Commissioner Fowler reiterated earlier comments thanking first responders for their
41 actions following the shooting at UNC. She also thanked teachers in the community and for
42 helping the children feel safe during lockdown. She said the ABC Board had records sales during
43 FY2022-2023, but expenses are also higher. She said the ABC Board recently approved a six-
44 week parental leave for full time staff. She said filled in for Commissioner Richards at the
45 Burlington-Graham MPO meeting last month and they are working on a new transportation plan
46 which includes a slightly enlarged area around Efland and Buckhorn Rd. She said the plan will
47 likely have to come to the Board for approval for that reason. She said she reminded staff that
48 she would like a work session to see the proposed fund balance range policy in practice.
49
50
51
4
1 4. Proclamations/ Resolutions/ Special Presentations
2
3 a. Orange County Preparedness Month Proclamation
4 The Board approved a proclamation declaring September 2023 as"Orange County Preparedness
5 Month".
6
7 BACKGROUND: National Preparedness Month is recognized each September to promote family
8 and community disaster planning now and throughout the year. The theme of this year's National
9 Preparedness Month is "Preparing for Older Adults."
10
11 North Carolina continues to experience an unusually high volume of disasters, including severe
12 weather, flooding events, and extreme temperatures. So far this year, Orange County has
13 experienced multiple watches and warnings issued by the National Weather Service for severe
14 weather and flooding. The 2023 Hurricane Season continues to be above normal in predictions
15 for both severity and frequency of storms.
16
17 Older adults can face greater risks when it comes to the multitude of extreme weather events and
18 emergencies communities face, especially if they are living alone, are low-income, have a
19 disability, or live in rural areas.
20
21 It is critical that as a community, everyone works together to ensure that people are connected
22 and prepared to remain resilient in the face of future disasters.
23
24 Commissioner Hamilton read the following proclamation:
25
26 ORANGE COUNTY BOARD OF COMMISSIONERS
27 PROCLAMATION
28 September 2023 - "Orange County Preparedness Month"
29 Theme— "Preparing for Older Adults"
30
31 WHEREAS, it is critical for every community, business, family, and individual in Orange County
32 to be prepared for natural and man-made disasters, including tornadoes, flooding, and hurricanes,
33 as well as disease outbreaks like COVID-19; and
34
35 WHEREAS, in 2018, Hurricane Florence brought significant rainfall in September, and was
36 followed by Tropical Storm Michael in October; both storms causing widespread power outages
37 and flooding, with Florence resulting in more than $26 million in damages while Michael exceeded
38 $500,000; and
39
40 WHEREAS, the National Weather Service has confirmed three separate tornadoes that have
41 impacted Orange County since 2019; and
42
43 WHEREAS, the National Weather Service issued thirty-seven Severe Thunderstorm Warnings,
44 seven Flash Flood Warnings, and two Tornado Warnings for Orange County in 2022; and
45
46 WHEREAS, year to date, Orange County has already experienced significant severe weather
47 activity to include sixteen Severe Thunderstorm Warnings and three Flash Flood Warnings; and
48
49 WHEREAS, community members can take a few simple steps — creating an emergency supply
50 kit, making a family disaster plan, and staying informed —to help make preparedness a personal
51 priority and improved health a goal in our community; and
5
1 WHEREAS, this year's theme is "Preparing for Older Adults"and Orange County has over 32,000
2 persons aged 60 and older in Orange County; and we know that older adults can face greater
3 risks when it comes to the multitude of extreme weather events and emergencies we now face,
4 especially if they are living alone, are lower-income, have a disability, or live in rural areas;
5
6 NOW,THEREFORE, we, the Orange County Board of Commissioners, recognize Orange County
7 Emergency Services - Emergency Management Division, along with the Orange County
8 Department on Aging, and emergency managers throughout the nation, who have collaborated
9 to recognize September as National Preparedness Month, and the Board joins them in
10 encouraging Orange County residents to stay informed and prepared;
11
12 FURTHERMORE, the Orange County Board of County Commissioners hereby declares
13 September 2023 as "Orange County Preparedness Month."
14
15 This the 5t" Day of September 2023.
16
17 Jamezetta Bedford, Chair
18 Orange County Board of Commissioners
19
20 Sarah Pickhardt, Emergency Management Division Chief, thanked the Board for their
21 words of support of the response to the shooting at UNC last week. She said their agency and
22 partner agencies would not have been able to do what they did without the Board's leadership.
23 Regarding the proclamation, she said preparedness is easy to forget about and it sometimes
24 takes a tragic incident to draw attention to its importance. She said Emergency Managers across
25 the country come together in September to try to highlight the need for personal preparedness
26 plans. She said it takes the entire community including government, non-profits, the private sector,
27 businesses, and individuals to have a whole community disaster preparedness. She thanked the
28 Board for their support of this Proclamation.
29 Chair Bedford said she has been putting a lot of proclamations on consent as Chair but
30 saw an article about the fires in Maui and the unique impacts on aging and disabled community
31 members and it seemed vital to bring attention to this issue. She said emergency preparedness
32 is also relevant to the Climate Action Plan, which the Board will review later in the meeting. She
33 said there are a lot of older adults and residents with disabilities in the county who may not receive
34 emergency alerts and stressed the importance of reaching those folks in an emergency and to let
35 them know about resources offered by the county.
36 Janice Tyler said she read the same article as Chair Bedford, and it was heart-wrenching
37 to hear the stories of the victims in Maui. She said there is a health fair on September 21 st at the
38 Seymour Center, and they will be spreading the word on the importance of preparedness.
39 Additionally, she said there are so many older adults who will not leave their pets during an
40 emergency, so having a plan in place is vital.
41 Sarah Pickhardt said that is a lesson learned from Hurricane Katrina, so now all shelters
42 in Orange County are co-located so pets can come with residents seeking shelter during a
43 disaster.
44
45 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to
46 approve and authorize the Chair to sign the proclamation.
47
48 VOTED: UNANIMOUS
49
50
51
6
1 5. Public Hearings
2 a. Public Hearing on 2022 Consolidated Annual Performance Report (CAPER) for the
3 HOME Investment Partnerships (HOME) Program
4 The Board held a public hearing on the draft Consolidated Annual Performance Report (CAPER)
5 for the HOME Investment Partnerships (HOME) Program.
6
7 BACKGROUND: Each year, Orange County reports on activities undertaken with funds from the
8 U.S. Department of Housing and Urban Development through the HOME Program. This annual
9 report, called the Consolidated Annual Performance Report (CAPER), documents the progress
10 towards implementing the priorities and activities identified in the Annual Action Plan. During the
11 2022 CAPER period (July 1, 2022 through June 30, 2023), the County disbursed approximately
12 $477,083.59 in HOME funds and $159,027.86 in matching funds (contributed by the Towns of
13 Chapel Hill, Carrboro, and Hillsborough, as well as the County) totaling 636,111.45 for eligible
14 housing activities. These activities included the provision of down payment assistance for low-
15 income homebuyers and provision of tenant-based rental assistance.
16
17 Orange County must hold a public hearing to obtain residents' comments and feedback on the
18 Consolidated Annual Performance Report (CAPER). Members of the public may also submit
19 comments during the public comment period (August 22—September 6, 2023)to Erica Cormack,
20 Community Development Manager, by email (ecormack(a)-orangecountync.gov), by mail (PO Box
21 8181, Hillsborough, NC 27278) or by telephone (919-245-2491).
22
23 Erica Cormack reviewed the background information for the item.
24
25 A motion was made by Commissioner Greene, seconded by Commissioner Fowler, to
26 open the public hearing.
27
28 VOTE: UNANIMOUS
29
30 There was no one signed up to speak.
31
32 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to
33 close the public hearing.
34
35 VOTE: UNANIMOUS
36
37 Commissioner Greene said she thinks it should be clear that the inclusionary housing
38 policies are for ownership models only and cannot be done for rentals.
39 Commissioner Hamilton said that she would like to discuss any of the changes publicly so
40 that everyone understands them.
41 Chair Bedford said that the changes will be brought back to the Board.
42 Erica Cormack clarified that changes will not be brought back due to the timeline and that
43 the report will be submitted on September 28, 2023.
44 Commissioner Hamilton asked Chair Bedford to comment on the changes that she had
45 requested via email.
46 Chair Bedford said her question was about the chart on page 5 and noted that the admin
47 expenses should not be $40,000 and the correct total number is shown once you remove those
48 admin expenses.
49 Commissioner Hamilton said she had a question on page 15, Table CR-20, and the total
50 number of households in actual was forty-five but in the categories it would not equal forty-five if
51 they were added together.
7
1 Erica Cormack said that this is a draft. She said that this was not meant to be a total and
2 they are working with HUDs rule. She said that they are discussing money they are allowed to
3 allocate rather than what money is available. She said that there were forty-five households that
4 they worked with in total, overlapping, in all of those categories.
5 Commissioner Greene said it is how HUD asks questions and the consolidated plans, but
6 she hopes in a future iteration of this document, there will be focus on the importance of affordable
7 housing being placed near transit.
8 Commissioner Portie-Ascott asked if there were any increases in acceptance in the
9 Housing Choice voucher from the landlord information meetings.
10 Erica Cormack said she will follow up with the information.
11 Commissioner Portie-Ascott asked if it is a HUD requirement that all housing meets the
12 rental quality standards.
13 Erica Cormack said yes.
14
15
16 6. Regular Agenda
17 None.
18
19
20 7. Reports
21 a. Draft Orange County Climate Action Plan and Greenhouse Gas Inventory Report
22 The Board received the draft Climate Action Plan (CAP) and Greenhouse Gas (GHG) inventory
23 report from Bluestrike Environmental Consulting.
24
25 BACKGROUND: The next few years are critical in limiting global temperature to a 1.5° C increase
26 and mitigating the most severe impacts of climate change. To do so, global emissions need to be
27 halved by 2030, and net zero emissions must be achieved by 2050. It is a daunting task, but the
28 cost of inaction is much higher. Investments now will reduce long-term operation costs, reduce
29 recovery costs from climate-related disasters, and promote growth in local jobs and the economy.
30 The draft climate action plan addresses the specific strategies that will help the County meet the
31 climate change mitigation goals set by the Board in recent years including:
32 • To proportionally uphold the Paris Climate Agreement to reduce greenhouse gas
33 emissions between 26-28 percent by 2025 from 2005 levels.
34 • Transition to a 100% renewable energy-based economy by 2050.
35 • Signatory to the Global Covenant of Mayors pledging to reduce greenhouse gas
36 emissions, enhance resilience to climate change, and track progress transparently.
37 As part of the County's on-going efforts to accelerate the mitigation of climate change, the County
38 began a climate action planning process in November 2022 utilizing the professional services of
39 Bluestrike Environmental Consulting to synthesize the work the County is already doing, to build
40 upon the collaborative efforts and progress we made with regional partners and the Towns, and
41 to develop a suite of strategies, or"roadmap", for the County to follow to achieve its climate goals.
42
43 Key elements of the CAP include an updated GHG inventory. The GHG inventory describes which
44 sectors contribute the most GHG emissions in Orange County and helps gauge progress towards
45 reducing these emissions compared to previous GHG inventories completed in 2005 and 2017.
46 The results of the GHG inventory have helped prioritize Climate Action Plan strategies based on
47 which measures will have the most impact on reducing GHG emissions.
48 Other key components of the plan include a robust community/stakeholder engagement process
49 that has helped shape specific climate action strategies. The plan also includes methodology for
50 implementation, evaluation and updating. In addition, Bluestrike has prepared a comprehensive
8
1 funding plan linked to climate action plan strategies and is in the process of designing a climate
2 action plan dashboard that will display targets, progress, and key successes related to the plan's
3 implementation for the County's website. This dashboard will be included in the final CAP
4 presented to the Board in November.
5
6 The draft Climate Action Plan will be presented to the community at a community symposium
7 event planned for September 6, 2023, and the public will be invited to submit feedback through
8 an on-line forum for 30 days. After the community feedback period ends, staff will evaluate and
9 incorporate feedback to produce the final climate action plan to present to the Board in November
10 2023.
11
12 Amy Eckberg, Sustainability Coordinator reviewed the background information for the item
13 and thanked the various stakeholders who played a part in the development of this plan. She
14 introduced Kristen Cushman, project manager and founder and CEO of Bluestrike Consulting.
15 Kristen Cushman gave the following PowerPoint presentation:
16
17 Slide #1
a
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ORANGE COUNTY CLIMATE ACTION
NORTH CAROLINA PLAN
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18
19
20 Slide#2
' PROJECT MANAGEMENT TEAM
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Kristin Cushman Rich Swanson
Prq—L Managsr GHG arul RnHm<B Lead
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21
9
1 Slide#3
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Libble Hough Community Slab ty Manager Steven Arndt.AssetMarKWrnent5ervkesDkectw
Owr tatm Stowvart,Heauh direrlor Travis Myren,DepMyCotlruy Marwger
Cy Mobar.Rarvmg OirecLx Patrick Florence,Capg of areal FacAo2s Dweatrx.Operartbares.
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2
3
4 Slide #4
CLimate Change is Real. We must Act Now.
THE GREENHOUSE EFFECT
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5
6 Kristen Cushman said as climate events continue to escalate, more money is spent on
7 repairing the impact of climate when it is more cost-effective to act in advance. She said those
8 emissions will increase overtime. She said they are using the guidance from the International-
9 Governmental Panel on Climate Change (IPCC), and they have determined a 1.5% temperature
10
1 rise from now and 2040. She said they are asking that emissions be reduced by 100% by 2050,
2 and this is the foundation of the Orange County Climate Action Plan.
3
4 Slide #5
SUCCESSES
-4Set a goal of 100%renewable energy by 2o5o -i Operates County Commuter Options program
-+Updated Orange Cou nty Transit Plan in 202 iCreated a dedicated Recycling Education&
i Received LEER for Cities and Communities Outreach Coordinator position
(Gold certification) Ordinances in pkace to preserve 33%of
-0Operates a network of z3 free electric vehicle acreage from new developments
charging stations i Adapted the Eno Haw Regional Hazard
�Transitioned 7 county vehicles to aLL electric; Mitigation Plan in Roza
to more on order a Diverted over i,�oo surplus county computers
Farre-use
4-
i
5
6
7 Slide #6
* " BASELINE
8
9 Kristen Cushman said that they have been using the ICLEA software for the local
10 sustainability of governments. She said this is a nationally recognized protocol and it sets the
11
1 methodology for greenhouse gas inventory, and it uses EPA Emissions Factors that are
2 standardized across the board.
3
4 Slide #7
1
ORANGE COUNTY EMISSIONS BREAKDOWN
r
ORANGE COUNTY COMMONITVINVENTORY
TRANSPORTATION&
PROCESS i� MOBILE 9GVRCES
�-
FIIGITIYE EMISSIONS
SG LI D W ASTE
99 910ENTIAL ENERGY 1%
WAT£R&W ASTE W ATEPI
1%
CN b V 6161-4 E NERG7 COMMERCIAL ENERGY
2 34%
Figure B:Qrenge G0Unty Cnmrnl nity inventory
5 AM
6 Kristen Cushman said that there are seven appendices that are part of the Climate Action
7 Plan. She said that the top two greenhouse gas sectors are transportation and mobile sources
8 and commercial energy. She said that ICLEA recommends a Google based search tool to map
9 the trips in Orange County. She said that is then input into ICLEA and matched with the Dept. of
10 Transportation.
11
12 Slide #8
ORANGE COUNTY EMISSIONS BREAKDOWN
GOVERNMENT OPERATIONS INVENTORY
PRQGE SS 4 6111LOING k FACILITIES
FUGITIVE EMMSION9
0%
VEHICLE FLEET
11%
WATER WASTEWATER TRANSFFFLEET
USAGE
23%
EMP{QYEE CQMMUYE
1
Figure C:County OporatiansGmanhouso Gas Inv6ntory
13
12
1 Kristen Cushman said that COVID has had an impact and that will be discussed.
2
3 Slide #9
pr
COMPARISON WITH 2005 BASELINE
OHO Inventory Comparison by Year
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900,000 400,000 800,000 !00,000 1,000.000 1,20A-00D V-W D00 1A00-000
020Y9 02011 02008
4
5
6 Slide #10
FORECAST
I
ORANGE CO UNTY AWU STE D BUSINESS AS USUAL
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ETRANSPORTATIONA RE51RIDE NnAL ENERGY Pa OCE 53 t FuGITIYE EMROslo N5
MOBILE 5"RCE3 WATER■WASTEWATER 1!IIbUt.TMALENERG4
~ MEOLIb WASTE COMMERCIAL ENERGY
7
8 Kristen Cushman said they have used 2019 GHG inventory and predicted what it might
9 look like by 2050. She said the line does not increase because they are relying on utility providers,
13
1 such as Duke Energy, who are required by the state to transition to renewable 100% by 2050.
2 She said the state has an Executive Order to transition to EVs and wants 1,245,000 new EV cars.
3
4 Slide #11
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r.
PLANNING
3`r {
Tt
4 ►..
5
6 Kristen Cushman said they have done a top-down, bottom-up analysis. She said the
7 public-private partnerships are incredibly valuable in the Triangle area.
8
9 Slide #12
1 :. PROGRAM ALIGN M ENI
Stats Martidates
-North Carolina Clean Energy Ptan
P'
-The Cities Initiative
-Executive Order z46
Reglonal Planning
-Triangle Clean Cities Coalition
49 -The Triangle Climate Resitience Partnership
-Triangle Sustainability Partnership
-Central Pines Regional Council(formerly Triangle J Counoil of Governments)
-Southeast Sustainability Directors Network(SSDN)
Local Manning
Orange County Traruit Plan,
-Orange County24-V6 Comprehensive Plan
-zoz3 Orange County Five-veer Strategic Plan
-Parks and Recreation Master Plan
10
11 Kristen Cushman said there are common themes at various levels.
12
14
1 Slide#13
CURRENT COMMITMENT
CURRENT STATE AND REGIONAL COMMITMENTS
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2
3 Kristen Cushman said Solarize the Triangle has installed 1,721 KW of energy so far and
4 is planning on installing more. She said they are also thinking of extending it to electrify the
5 Triangle. She said there is a regional Energy Efficiency Block Grant and Duke Energy offers
6 funding for renewable energy.
7
8 Slide #14
COMMUNITY
DIVERSETY EQUITY INCLUSION
Y
9
15
1 Kristen Cushman said beyond strategy, they have identified what agencies and programs
2 are being used or could be expanded to help communities.
3
4 Slide #15
AIL AIL
COMMUNITY OUTREACH
AND ENGAGEMENT
.Focus Groups
•AgricuLtural Summit
■Business and Vembr Perspectives
•Community and EnvlronniGntaL Priorities
•Student Voices
0one-on-ome meetings
•County Staff Perspectives
X t
5
6
7 Slide #16
CONTRIBUTORS
-io Commission for the Environment
f Advisory Board&staff representatives
k� =AAA iBusinesses.nonprofitsand
ACTION public agencies
PLAN -]P County staff
Equity organizations
-i Ag community
8
9
10
16
1 Slide#17
p,N Q S 7',q,q
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IMMUN 0 AMP
CONSERVATIOdt
Ilk e�
2
3 Commissioner Hamilton said it would be helpful for her to talk about Scopes 1, 2, and 3.
4 Kristen Cushman said scope 3 is the electricity that is purchased. She said that scopes 1
5 and 2 are natural gas and fleet. She said moving into the community space is scope 3.
6 Commissioner Greene said some of categories in scope 3 are in the Board's control to a
7 certain extent through land use planning.
8
9 Slide #18
TOP so THINGS THE COUNTY CAN DO
1 Decrease vehicle miles traveled NMTf3a%fromaHaigbaseline byzv50(currentlyat
1.371,849.587 tram Google Environmental knslghts Exploreo
2 Increase community EV adoption rates 50%by 2435 using a 2023 baseline per EO 248 and
100%by 2056{currently at 12%1
3. Achieve50%emission reduction target by 2030 and wo%by 2a5o using a 2005 baseline
4. Achleve 100%clean renewable energy by 2o5o In mun lcl pal and commun lty Sectors
5. tncreasethe%ofcommunitywldesotarby20%by2035
i?i.Gompletean el-ectrificatianstudy and establish a long-term implementation plan(Phase i
and Phase 2)for both mun ici pal and commun ity i nfrastructure by 2625
7. Expand County funding to Includecllmate expenditures and addltlonalfutl tlrne
sustainability staff
8 integrate sustalnabllltyasaframeworkwlthlnthe overallCounty'splanningprocess
9.Identify and prioritize actionstargeted to vulnerable populations within the County
18.Be prepared for climate change
10
17
1 Slide#19
THE TOP io
ORANGE COUNTY TOP 10 EMI5S44N REDUCTIONS
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2
3 Kristen Cushman said according to ICLEA, if the focus is on the top 10 list of reduction
4 techniques, 100% reduction is achieved.
5
6 Slide #20
PRIORITIZATION
CO-EENEFITS N EY
Greenhouse Gas Effects on She Economy
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(High,madlum,and lows acorho s
GFIA Efi#C7S tlM
kE[1l1CTk6N THE ECONOMY
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(Netprosent value,impactend Lxal%ilclea
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STATFADCRL
POLICIES
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(Clean air,livableoammvrnity.
reslNarKy,etc.) Incorppretaa Equity and
COMMUNITY Climate Justice
BENEFITS 0 (Fair dLYtrlbutl4n Of remurcas)
Egru7Y a
tuplrf IkisTler
7
8 Kristen Cushman said that this process will be updated every five years.
9
18
1 Slide #21
PRIORITIZATION CATEGORIES
-►Greenhouse Gas Reduction potential -+Effects on the Economy
--+Cost-Effectiveness -+Alignment with State and Local Policies
-+Community Benefits{clean air.livable -],Equity and Climate Justice
t community.resiliency.etc.)
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4 Slide #22
CLIMATE ACTION TRACKER
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5
6 Chair Bedford said there are tiers of foundational support and asked if those are included
7 in the order.
8 Kristen Cushman said the order is foundational, supportive, and complementary. She said
9 foundational are top ten.
10
19
1 Slide#23
DASHBOARD EXAMPLES
grange County Top 10 Emission Reduction Strategies
Top 10 Strategies i.r W p..x�iwi Rmyas
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lip btomZi.im—
Ad!maed Business ar.UNaL CWAtl) rix E-4—k s•w C.—V .— LDV E-
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2
3
4 Slide #24
FUNDING BY YEAR
YFAR
rransp4yrtation TIM07T
R:iilt Envi—mnt and Energy $669.60(]
2024 Rzri—a Cnn.%v--;— ;1s4,6170
Crean Community $Fxi.ono
Cllmete Keellkrrce 5115,664
Mill Ennror.ment mixt Energy $2U,.300
2025 Rr.s�urce Conservation 317370a
[G811 COMI11uniV 387,400
t Re&gellt Connunity $151,800
Treaaporxanon
Built Environment and Energy S_778,166
2626 RQsc @Conwrwt— 527,583
Greene o-NrnYrlily $745.425
Remlieh[communily $96,071
5
6 Commissioner Fowler asked if funding for transportation includes baseline budgets or if it
7 goes above and beyond.
8 Kristen Cushman said she would have to look at specific areas, but the total figure is all
9 combined. She said they have not been to the committee yet and they can be included in phase
10 2 if they wish.
20
1 Slide #25
FUNDING BY CORE GOAL
T1 Enn,enceand DwersifyPublic Tranvortatian 31,0W.163
T2.ImprwooFanue County CPmmUIQr opli4ns(CCC4)Prpgulm $80.044
r
- � T3.Pr4tnoLeCyclrngendWalking psSuelainaple 8842492
_ TraoapOrtadorn Goricvs
., T4.Increase EV Infrastncture and adaption $669,819
T5.CmTlnue and Expand AMI,IdIing In illAw*9 $245W
Z 9ElStwgthenEnergy E1'ticlerrcy4ndCaceervatlon $486,570
w
_ 9E2-Eapandkenrn,anleEnergyusage S200,100
M.PFonx"ElvariflcaUon $480,046
W BE4,Enhance PuEAcEducanonandAeceasdllltyofResources $504,744
m 9f5.Advance Seetalnahls Build lnp Practlaes 84,025.542
2
3 Commissioner Hamilton thanked Kristen Cushman for the presentation. She asked if the
4 public schools are included in the inventory.
5 Kristen Cushman said yes.
6 Commissioner Hamilton asked if it is possible to take the schools out of other government
7 operations to see them separately. She said she is on the Capital Needs Work Group and there
8 seems to be major energy savings that could come from the schools.
9 Kristen Cushman said that information could be provided.
10 Chair Bedford asked if the unbundled information could go to the schools consulting group.
11 Bonnie Hammersley said they should have it and they would likely be looking at that
12 information when making decisions.
13 Kristen Cushman said it is included as an appendix and she will send it.
14 Commissioner Hamilton said there will be preliminary results this fall, and this could help.
15 Travis Myren said he will coordinate the information sharing.
16 Commissioner Hamilton asked if it includes plug-in hybrids and hybrids.
17 Kristen Cushman said it includes all EV vehicles.
18 Commissioner Greene said she is puzzled by the cost estimates and would like to know
19 more details about the estimate and what it is based on if it does not reflect what is already
20 planned.
21 Kristen Cushman said the estimate methodology is in the tracker and she can provide
22 them with the information. She said that everyone on the committee has access to the tracker
23 and it is very extensive. She said they expect to have more comments like this during the public
24 comment period and that they will have the answers available.
25 Chair Bedford asked if the funding estimates incorporate some of the energy savings.
26 Kristen Cushman said that it does not but does include inflation.
27 Commissioner Fowler said they have to approve the budget yearly and it's confusing to
28 know who would need to know the information and how to include the extra funding.
29 Bonnie Hammersley said this is the first look at the draft, but the details will come to the
30 Board in the form of budget recommendations.
21
1 Commissioner Fowler what about the impact of additional telecommuting since COVID.
2 Amy Eckberg said can do another survey to get more accurate data.
3 Kristen Cushman said this can be tweaked per the Board's request and additional data
4 added.
5
6 Slide #26
NEXT STEPS
# Receive board Feedback
Hast a Community Symposium
a Launch Public Comment Period
Prewrit 0ash board a nd fina l Climate Actron Pia n at November meetog
7
8 Chair Bedford said it is a lot to absorb so she is glad there will be time to revisit the
9 information. She said that all of the plans will be integrated into the strategic planning process.
10
11
12 8. Consent Agenda
13
14 • Removal of Any Items from Consent Agenda
15 • Approval of Remaining Consent Agenda
16 • Discussion and Approval of the Items Removed from the Consent Agenda
17
18 A motion was made by Commissioner Greene, seconded by Commissioner Hamilton, to
19 approve the consent agenda.
20
21 VOTE: UNANIMOUS
22
23 a. Minutes
24 The Board approved the draft minutes for the May 16, 2023, May 18, 2023, May 23, 2023, June
25 1, 2023, June 6, 2023, June 8, 2023, and June 20, 2023 BOCC Meetings as corrected.
26 b. Motor Vehicle Property Tax Releases/Refunds
27 The Board adopted a resolution to release motor vehicle property tax values for ten (10)taxpayers
28 with a total of eleven (11) bills that will result in a reduction of revenue.
29 c. Property Tax Releases/Refunds
22
1 The Board adopted a resolution to release property tax values for twelve (12) taxpayers with a
2 total of thirteen (13) bills that will result in a reduction of revenue.
3 d. Late Applications for Property Tax Exemption/Exclusion
4 The Board approved six (6) untimely applications for exemption/exclusion from ad valorem
5 taxation for six (6) bills for the 2023 tax year.
6 e. Tax Collector's Annual Settlement for Fiscal Year 2022-23
7 The Board received the tax collector's annual settlement on current and delinquent taxes,
8 approved by resolution the accounting thereof, and upon acceptance of the reports, issued the
9 Order to Collect for Fiscal Year 2023-2024.
10 f. Approval of Contract with Analytical Consultants, Inc. for Appraisal Assistance for
11 2025 Revaluation
12 The Board approved a contract with Analytical Consultants, Inc. for commercial property appraisal
13 to assist the County in completing the 2025 Revaluation.
14 g. Relief from Collecting Property Tax and Fee Debts
15 The Board approved the release of ad valorem property tax and fee debts owed to Orange County
16 in excess of ten (10) years that are no longer collectible.
17 h. Relief from Collecting Emergency Management Service Ambulance Bill Debts
18 The Board approved writing off Emergency Management Service (EMS) ambulance bills owed to
19 Orange County created from January 1, 2003 to December 31, 2017 that are considered
20 uncollectable.
21 L Fiscal Year 2023-24 Budget Amendment #1 and Amendment to Fiscal Year 2022-23
22 Budget
23 The Board approved budget, grant, and capital project ordinance amendments for Fiscal Year
24 2023-24 and approved an amendment to the Fiscal Year 2022-23 Budget.
25 j. Marketing Communications Management Agreement with Clean, Inc.
26 The Board approved a professional services agreement for tourism marketing and advertising
27 with Clean, Inc.
28 k. Amendment to Professional Services Contract with Clarion Associates to Develop a
29 Comprehensive Land Use Plan, and Approval of Budget Amendment #1-A
30 The Board approved a contract amendment (Attachment 1) between Orange County and Clarion
31 Associates, LLC, adding additional meetings with the Board of County Commissioners to the
32 contract for the development of a Comprehensive Land Use Plan, and approved Budget
33 Amendment#1-A.
34 I. Amendments to the Planning Board's Rules of Procedure
35 The Board approved proposed amendments to the Planning Board's Rules of Procedure.
36 m. Orange County Transportation Multimodal Plan and Short-Range Transit Plan, and
37 Approval of Budget Amendment #1-B
38 The Board approved two professional services contracts: WSP USA, Inc. to develop a
39 Transportation Multimodal Plan and Nelson Nyggard to develop a Short-Range Transit Plan, and
40 approved Budget Amendment#1-B.
41 n. Orange County Sidewalk Maintenance Agreement
42 The Board approved a sidewalk maintenance agreement with the North Carolina Department of
43 Transportation (NCDOT).
44 o. Approval for Chapel Hill-Carrboro City Schools to Lease Space at 521 S. Greensboro
45 Street (Sheryl-Mar Building)
46 The Board approved an agreement for Chapel Hill-Carrboro City Schools (CHCCS) to lease
47 approximately 23,532 square feet of space at 521 S. Greensboro Street, Carrboro, NC (Sheryl-
48 Mar Building).
49
50
23
1 p. Ratification of Signature for Duke Energy Easement Associated with the Orange
2 County Emergency Services Station in Efland
3 The Board ratified the County Manager's signature for the Duke Energy easement for the Efland
4 Emergency Services Station and Medical Examiners' Office.
5 q. Amendment to the Code of Ordinances — Personnel
6 The Board approved an amendment to Chapter 28 of the Code of Ordinances with an effective
7 date of June 20, 2023 and adopt the resolution of approval.
8 r. Approval of the Essential Single-Family Rehab 2023 (ESFR23) Assistance Policy and
9 the Procurement and Disbursement Policy for the North Carolina Housing Finance
10 Agency (NCHFA)
1 1 The Board approved and authorized the County Manager to sign the ESFR23 Assistance Policy
12 and the Procurement and Disbursement Policy.
13 s. Approval of the Urgent Repair Program 2023 (URP23) Assistance Policy and the
14 Procurement and Disbursement Policy for the North Carolina Housing Finance Agency
15 NCHFA
16 The Board approved and authorized the County Manager to sign the URP23 Assistance Policy
17 and the Procurement and Disbursement Policy.
18 t. Proposed Emergency Medical Services Fee Changes for South Orange Rescue Squad,
19 Orange County EMS, and North State Medical Transport
20 The Board approved service fee changes proposed by South Orange Rescue Squad that also
21 impact Orange County Emergency Medical Services (EMS) and North State Medical Transport.
22 u. Proclamation Recognizing Orange Grove Fire Department's 50th Anniversary
23 The Board approved a proclamation recognizing Orange Grove Fire Department's 50th
24 Anniversary.
25 v. Proposed Naming of Bench at Occaneechi Village for John Blackfeather Jeffries
26 The Board approved an intent to adopt a resolution for the naming of the bench at Occaneechi
27 Village in the County's River Park for John Blackfeather Jeffries.
28 w. Change in BOCC Meeting Schedule for 2023
29 The Board approved changes to the Board of Commissioners' meeting calendar for 2023.
30
31
32 9. County Manager's Report
33 Bonnie Hammersley reviewed the agenda for the upcoming Work Session on September
34 12t"
35
36
37 10. County Attorney's Report
38 John Roberts said there will be some upcoming ordinance amendments. He explained
39 there will be several more recommended amendments to the personnel ordinance in the coming
40 months and also some text amendments to the LIDO that should come to the Board this fall.
41
42
43 11. *Appointments
44 None.
45
46
47 12. Information Items
48 • June 20, 2023 BOCC Meeting Follow-up Actions List
49 • Tax Collector's Report— Numerical Analysis
50 0 Tax Collector's Report— Measure of Enforced Collections
24
1 • Tax Assessor's Report— Releases/Refunds under$100
2 . Memorandum —Abandonment of Orange County Right-of-Way Near Acorn Ridge
3 Trail
4 • Memorandum —Approved Borrow Pit and Dirt/Rock Stockpile for NC Department of
5 Transportation 1-40 Highway Widening Project (NC DOT Project 1-3306A)
6 • Memorandum — Recognition of County Employee Retirements from April 1, 2023
7 through June 30, 2023
8
9
10 13. Closed Session
11 None.
12
13 Adjournment
14
15 A motion was made by Commissioner Fowler, seconded by Chair Bedford, to adjourn the
16 meeting at 8:42 p.m.
17
18 VOTE: UNANIMOUS
19
20
21 Jamezetta Bedford, Chair
22
23
24 Recorded by Tara May, Deputy Clerk to the Board
25
26 Submitted for approval by Laura Jensen, Clerk to the Board
27