HomeMy WebLinkAboutMinutes-05-23-2023-Budget Work Session 1
APPROVED 9/5/23
MINUTES
ORANGE COUNTY
BOARD OF COMMISSIONERS
BUDGET WORK SESSION
May 23, 2023
7:00 p.m.
The Orange County Board of Commissioners met for a Budget Work Session on Tuesday,
May 23, 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC.
COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Earl McKee
(arrived at 7:04 p.m.), and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Phyllis
Portie-Ascott, and Anna Richards
COUNTY COMMISSIONERS ABSENT:
COUNTY ATTORNEYS PRESENT: John Roberts
COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified
appropriately below)
Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present
except Commissioner McKee.
1. Discussion of County Departments' FY 2023-24 Recommended Budgets within the
Public Safety, General Government, Support Services, and Community Services
Functional Leadership Teams
The Board reviewed and discussed FY 2023-24 recommended departmental budgets within the
Public Safety, General Government, Support Services, and Community Services Functional
Leadership Teams.
BACKGROUND: The County Manager presented the FY 2023-24 Recommended Operating
Budget on May 2, 2023. Since then, the Board has conducted one public hearing to receive
residents' comments regarding the proposed funding plan. On May 11, 2023, the Board
discussed recommended FY 2023-24 budgets for Chapel Hill-Carrboro City Schools Board of
Education and Orange County Schools Board of Education. On May 18, 2023, the Board
discussed recommended FY 2023-24 budgets for Durham Tech Community College, the Fire
Districts, as well as the Public Safety (except the Criminal Justice Resource Department) and
Human Services Functional Leadership Teams.
The Board has an opportunity to review and discuss the recommended budgets directly with
County departments and the Sportsplex within the structure of Functional Leadership Teams,
including operations, capital, and department fee schedule change recommendations.
Functional Leadership Teams:
The following Functional Leadership Teams are scheduled to attend tonight's work session:
Public Safety:
• Criminal Justice Resource Department
General Government:
• Board of County Commissioners
• Board of Elections
2
• County Attorney
• County Manager
• Register of Deeds
• Tax Administration
Support Services:
• Asset Management Services
• Community Relations
• Finance and Administrative Services
• Human Resources, including Employee Pay and Benefits
• Information Technologies
Community Services:
• Animal Services
• Cooperative Extension
• Environment, Agriculture, and Parks & Recreation
• Economic Development, including Article 46 Sales Tax
• Visitors Bureau
• Planning and Inspections
• Solid Waste
• Sportsplex
• Transportation Services
Travis Myren, Deputy County Manager, made the following presentation:
Slide #1
ORANGE UNT
1 -r H LII A
Budget Work Session #
Support Services
General Government
Community Services
May 23, 202
Board of Orange County Commissioners
Travis Myren informed the Board that the webpage for amendments is up and active.
Bonnie Hammersley asked for amendments to be submitted by May 30tn
3
Slide #2
Public Safety
• Criminal Justice Resource Department - page 114
+ Total Recommended E"AdIture Budget-$S,1 0 70
— Offset by$640,226 in ABC Bowd RevGnuee
— Nei Countp coskaf$6+06,476
• Recommended Budget Changes
— Transfer ofDmpubaSetdemertCewLm and CompassCeatirfim Outside Agency Budget
— Nedi►creeeaaf0.5FTE art acaetof$18,OWofisetbysnticipe6edsevenue increase hum ABC Roerd
ORA{NNE COUNTY
2 Iti[RI-I I CAROLINA
Slide #3
Public Safety
• riminai Justice Resource
Department - page 114 Reatoratlon Legal CounseURellef Rate
aaa ao.
m+r esx
Restoration Legal Counsel Program sou �x pax
— Residents with Suspended Drivers Licenses
400
5p%
Suspetlelons Result from Fallure to Comply with Traffic
Flnes ane Court Fees aa%
sax
— Free Legal Services to Reduce or Eliminate a Traffic
Fee or Fine 2D%
100
1p%
Expunctlorr Relief to Purge Crlrnlnal Reaorel
a ax
FY2019-H FY2020-21 FY2021-22 FY2022-23 FY2023-U
Means Te•slecl Servlae Eligliblllly F-I sudw
ORANGE COUNTY
3 NORT[I f'#AFL]NA
Vice-Chair McKee arrived at 7:04 p.m.
4
Slide #4
Public Safety
• Criminal Justice Resource Department - page 114
• Pretrial Services
Pretrial Services Referrals and Successful Completion
93a laa%
45a % >• 93%
43a B33E
3sa Fa%
Ma B3%
2sa 93% �Ra mrdc
Ma IA% f96alSumFualCanpkh3nc
160 53%
100 20%
5p 10%
G p96
FM17-18 FY2018-19 FMIS-2a FM20-21 M021,22 FY2022-23Raf FV3323-24BWgct
* Pretrial intakesIrlsk assessment continue to be conducted at the same level _
Diversion efforts are lowering the number of referrals
ORANGE COUNTY
M DRT[I CAPJDLI NA
Slide #5
Public Safety
• Criminal Justice Resource Department - page 114
Clinical Referrals
Clinical Referrals and TreatmenVRelease Rake
93% 700%
25° an%
erpc ens nx
Ma 62K7a%
cox
150 60% iV Ajm Qd
40% �%Pmkhd7mdtr r1:&Ra1aamd
1aa 30%
so 20%
10%
a a%
FY2317.18 FVa319.29 FV2319.20 FUM-21 F42027,22 F42022-23 Ref FV3323.249udgct
ORANGE COUNTY
5 N43RTE I CAROLINA
5
Slide #6
Public Safety
Criminal Justice Resource Department — Lantern Project Racial Equity Assessment
Pwrticipan ss Referred to Residential Trewrnent v. Re-Entry Navigation Pro}eot
Total in Sample. By lie - Conduct Intake assegarneole rorwWduals who
are cwwrLQy deln.lsd at ala Orange t xxtil
L#0 "% 13� IL7gxdlon Camier arwh0 here been rdeased darn
L26 Ra%rrd N%
LOU Rafe Refend Rfls71 5illfrl Iha IWSk rnvnih
Ra
ea .e - Reenl y Rmoaery HwIgator makes referrals bn
49 Iv peer support-, dad 9plar SarY1G6s
40 1 ass
U a Ik Rakrtal ie R frrd Uento nirEmAon pl®n to onsura connection to
amp 0 1 e support arld ss.vices imnadiaiaty upon plan
o i �I♦FLWA release
VMle Blbck LAMLY& Agim.7aciaQ Naliwe SJHclat IX
WkWier ALK bfiahu Muhir.tlal
Walk In cargwcbark with Freedom House aw la
.RtrL l dl0 Pc i k.Ltinl Menrml Tmal ilL a+.Plt assist wM tehaNaral 119a"i twotmerLt referrals
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M&.V Iniern
Orange Caurrty CnmirLw Jaslira R%gurce UepamTelt
sphng 21323
huaukluak7lunc edu k.Abmr4
ORANGE COUNTY
a MORT[[CARDL]NA
Slide #7
Public Safety
• Criminal Justice Resource Department — page 114
* Diversion Programming
■
Serves 9du ffv&b'me oi7endeirs ofoodain low-JsmW 7 anDm Serves vauth who LTif71r71�fONr�8V6lFIOf�4T4fBnb
?mph r iwW F*bnwy 20i# �mpfwrrwnhMd;rohbv�rxar'r�r202?
FY2021-22 Rsberrale 233 FY2021-22 Refe.rals 35
FY2022-23 Referrals thraughMarch 235 FY2022-23RefaualsthraughMsrch 30
San?waduffs wilbsubstarDe usediscnkw
hrrpkrrtarlbad Sspbambsr202 f
FY2021-22 R-efsrral# 67
FY2012-23R4forralslhmpghMarch 56
6�6 Noreen t[iFs Disbr't�Lrfsd�rarrgh d.abam pro�ectandCaurrfy
hr�sr*dv rrd0+ m a ORANGE COUNTY
7 MORT[[{' RJOL]NA
6
Slide #8
Public Safety
• Criminal Justice Resource Department — page 114
* Diversion Programming
Pre-Trial Ball Worm Implernentation
Sfrue,'ur#do'�C��ran makk�p�ppf h3r OY#nyy CfitlnFy Ad4��islre�s�mf�'r�„Mp�n p„-to2�sr 70�0
Prlorto Pretrial Reform PostPrelrlal Reform
DawYcmn*AdrnrruWs0jveoffc9cofftC(mmcon 1�2019-97f2U19 Ewe cvlJ vwe y LANO&hoDfor%vWWrhFN#0n 11M2 42 4-1 212 42
�pierraef cromyR�or+sef GC nieQiairera 9a4�4vrr�
Flnanclal condlbansutonAll caes &4% Flnanclal condlt�onssstonAll C ms $014
Non•FlnanclalccexllbonsastmiAmcases U14 Non•AnanclalccndlbonsMton All Cm$ 6514
ORANGE COUNTY
MORT[[CAROL]NA
Vice-Chair McKee asked what non-financial conditions meant.
Cait Fenhagen said that would be an unsecured bond or custody releases.
Slide #9
• Criminal Justice Resource Department — page 114
• Pretrial Book i ng s by M onth
Prehia1Backingsby Month
sSD
210
150
IDD
74
U
Jonurr Fwft&. Maim MI Jma JA Auwo goo mar 4IUMI NNi mcr D"men
�019 �2h20 �3}21 �2GQ.2 �fCS
ORANGE COUNTY
9 MORT[[CAROL]NA
Commissioner Richards asked what the rule changes were that now allow expunction
relief.
Cait Fenhagen said the General Assembly changed the rules and increased the number
of individuals eligible for an expunction and now any dismissal is eligible for an expunction
regardless of how much of a prior record someone may have.
Commissioner Richards asked if they have to meet the financial eligibility criteria.
Cait Fenhagen said yes.
Commissioner Richards asked what the metric is showing.
Cait Fenhagen said that is how many people got their license back or their expunction
granted. She said that some are not eligible for getting the license back due to previous driving
records and the attorney screens everyone, gets their driving and criminal record, and if they get
their license back or expunction, which counts as successful relief.
Commissioner Richards asked if the bar shows a goal.
Cait Fenhagen said it is what is anticipated. She said that as they get more referrals, the
thought is that fewer people will be eligible.
Commissioner Richards said some places are doing expunction fairs and asked about the
county's outreach.
Cait Fenhagen said that the District Attorney does not believe in providing mass relief.
She said they are working with him on that, but he feels it's better for people to have individualized
attention. She said the problem is that it is only working with those that were in the courthouse.
She said they are going to IFC, Freedom House, and UNC. She said that there is not mass relief,
but the numbers are increasing due to the outreach.
Commissioner Richards referred to the equity assessment and asked if there is plan to
get the rates closer together.
Cait Fenhagen said they have been pleased by the results because in previous years
there was a much larger disparity. She said that now there are three clinicians that can go to
detention center, through grants, and that limited the population. She said that they created the
Lantern Project to connect those that were in jail. She said that previously, it was mostly first-time
offenders, who were a majority UNC students.
Commissioner Richards expressed support for the Orange County BUILD program. She
asked to see statistics on youth involved in more serious offenses. She said that she sees it as a
stopgap, and she is hoping that the ABC Board comes through. She is also grateful to see it come
through as a staff amendment and will vote for that.
Commissioner Fowler said she served on JCPC, and the programs are underutilized. She
asked if the ABC budget includes a 5% increase and if they received the full 15% if that would
cover OC Build.
Cait Fenhagen said OC Build is $109,000 and that the Chapel Hill police department has
identified $20,000. She said the Chief has said they would dedicate that to the county if they can
get the other funding.
Travis Myren said it would be over and above what they are receiving.
Commissioner Fowler asked if they get the $805,000, would it cover OC Build.
Cait Fenhagen said yes, and that 10% is for OC Build and the 5% is increases in cost of
living and salaries.
Commissioner Fowler said she was at the ABC Board meeting this morning and it looks
hopeful, but they do not vote until next month.
Commissioner Richards asked how OC Build is different from other programs.
Cait Fenhagen said there are disparities about who is coming in, being detained, being
referred to adult for more serious offenses and there is a greater occurrence in primarily young
men of color. She said there is a real issue. She said that JCPC, while wonderful, has only served
the same types of programs over the past 10 years. She said these are based on mental health
and substance abuse programs and restorative justice in juvenile court. She said there are no
grants funded by JCPC that assist high-risk youth with serious offenses. She said that the
programs serve younger kids and OC Build is aimed at the older youth with more serious charges.
8
She said it was modeled after Durham Build. She said they work with the youth, attend classes
with them, and they have seen dramatic increase in graduation rates in Durham for kids in this
program. She said that there is an employee that would love to start a program and it has complete
support from many in the justice system.
Commissioner Fowler said the fact that they were specific and detailed in the needs was
helpful to the ABC Board.
Cait Fenhagen said everything that happens in the department is related to the work of
the stakeholders. She said it does not happen without law enforcement,judges, magistrates and
that all of this reflects a lot of people in the court system.
Chair Bedford said she hopes that Assembly of Governments might be a good time for
this programming discussed so that the elected can learn from that as well. She said that CPR
training might also be a good idea.
Slide #10
Human Services
• Office of Equity & Inclusion- page 14
• Total Expenditure Budget-$604,982
— T3S,S44 increase n net countyeaetsfortremlendoperMngcoets
Number of Fair Housing Inquiries Fair Housing Cases Initiated
W
o n
s dl .3s
WD
n n
LV 32
15 �
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e
5
6 6
RMP-19 M019� MV21?-21 FfMZ1-32 Ff2022-32, FTM3-M MV11-14 F M19l 2a F MZM1 FVZ(?E1-22 MM2-0 PfM3-M
rrq Hawt orq euvt
ORANGE CC)UNTY
1 d NORTE F CA ROLL NA
Travis Myren presented the Office of Equity and Inclusion budget. He said they are
requesting that it become a standalone department and move out of the manager's office.
9
Slide #11
Human Services
• Office of Equity & Inclusion
Number of Limited Enelish ProfidencyOutreach ActivrVm
m
w
sa
341
343
Lz
ra
0
Fr20dS,A F.` -b) FYK*Mi P IM-2! �'!Gd!-2Fha� RM8,'194 x
ORANGE COUNTY
MDRT[[CARC}L]NA
Slide #12
3nrl Government
• Board of County Commissioners — page 7
Total expenditure budget- $859,447
— Net County Cost ncreseaisTi4.
�m8m��v.liwan�• «�TM.
Lw% ------ ------------- ————————— —————— ------ -------
%%
i 9ey
6A
soe
Goal:IOM of contrufs posted to document wmajorn nt wftmvo whMn two weeks of completion
f
a aew
� q ,p �p y� y� # ,p ,�} qn� �p y� y� q ,p
9 9' 9"� Y' R R T T' h 9h V' 9"{ Y R 4P 9 S'
10
Slide #13
General Government
• Board of Elections — page 75
- Total expenditure budget- $1,24Q.287
- Nei County coat ocrasee of$29,-M compered to Base Budget
F Recommended BudgetCnanges
- 121,895 increase in personnel and operating expene$s fix Eleckne
w On#rtpMlallyayrw whamMlrrc,PalE1*CMhS{$91,975)
- Alt4rnah&sWIon founcl for Swo1 phc"s a1 Ate s1tes at low4r coal tw e4wwsted
GRANGE COUNTY
M DRT[[CARC}L]NA
Rachel Raper was in attendance as the Board of Elections Director.
Travis Myren provided the report.
Slide #14
General Government
• Board of Elections — pagis 75
Voter Registrations Processed Absentee UIlots Processed
+ate 41yi=
7Q0ID 3- 5
eaDD Si4lF 8GM
4Q000 ZR�
7d�5L �p,iQ9
340[D LS M
LA7gk• 18357
20.G7o- k5.2!M LapOa
L0.G7o- 5.759 i.3��
]77 ®s 4Ld 145
2074 ZO L7 107E 2OL7 207A 20L9 =20 202L ]L771 7075 ZOLd 2OL7 202A 707P ZOID ]L771 M,
ORANGE COUNTY
M DRT[[CAROL]NA
Commissioner Richards asked about the anticipated impact from the reversal of the Voter
ID law.
11
Rachel Raper said the absentee ballot is expected to increase due to awareness. She
said that the reversal of the ID law will impact the department because the department will have
options available to those without an ID on site. She said they will issue free photo IDs through
early voting, but they cannot produce IDs after the end of early voting through election day.
Commissioner Fowler asked how voting by mail will work.
Rachel Raper said there will be an ID requirement when they return the ballot. She said
there would also be a place for those that cannot get a photocopy of the ID to attest to that fact
and submit the ballot. She said they will work with Community Relations to ensure that's clear.
Slide #15
General Government
• County Attorney — page 104
• Total expenditure budget-$806.998
— Increeeeof$2,153GcmparedtoBeee&idget
Recommended Budget Changes
— 52,153for increased hcus for low student ilteutsNpprcgremto increase drnrers7tyil the practiceofpubicsector
ORANGE COUNTY
15 N6RT[1 CAROL]NA
Slide #16
General Government
* County Attorney — page 104
GOAL:MAINTAIN EFFICIENT LEGAL REVIEW TIMES BY COMPLETING 55%DF ALL LEGAL REVIEWS
WITHIN TEN DAYS PER REVIEW ITEM.
0
pwoent completed on time — —Target ———Projected
c 100%
H 9596 f------------------------------�
SS?6
a.U%
a
aE! 75%
l i _gyp. e. i 1yiTi _rly, .,l*, , i
V`' ORANGE COUNTY
16 NOR771 CAROLINA
Chair Bedford asked how many interns there are for the summer.
12
John Roberts said there is one and they will be at the June 6th meeting. He said he does
not think the program is successful yet because, unfortunately, most county attorneys do not see
a problem. He said of the fourteen jurisdictions that he got to participate, there is only one other
male county attorney. He said that they have placed four interns in some of the jurisdictions. He
said most want larger jurisdictions and they got mostly smaller ones. He said the intern goes 4-6
weeks, it is part-time, and they get exposure of public sector law.
Slide #17
General Government
• County Manager — page 10
• Total expenditure budget-32,091,704
- t7�crr�natGanarairFun�ca*bofb3E6,640compar�lta6a*�Buog►1
• Recommended Budget Changes
— County Manager
» �34,325increase by moving non-depmtmuktaccourrtsiktD County Manager's budget
— Officeaf Equity and Inclusion
w $659,442 doceewAIvy trmforring Off Ice Equlty end Incke wnWo a separated►partmont
— Susuwmblllty OfiFaa
» Ti1U9,737 increase by transferring Sustakability into the County Manager'a budget
» �33,587 increase intemporary pesannelto assistwNh Climate Change Plan implementation
ORANGE COUNTY
17 NC}RTr r CAROLINA
Commissioner Greene asked if the requested increase in temporary personnel for the
sustainability plan is a signal of the high priority of the plan.
Bonnie Hammersley said yes, and that the sustainability manager has been very involved
in the process and that having it in the county's office allows it to be a high-profile position.
Commissioner Greene noted that it cuts across all departments. She thanked Bonnie
Hammersley because it symbolically shows it is a priority.
Travis Myren said they have also included funds for temporary personnel to implement
the strategic plan.
13
Slide #18
General Government
• County Manager — page 10
F Recommended Sudget Changes;
— BudgetOFlce
E32,97EIncr w tornrorary;)wmnnNba a*e.si pwh 51ra4*gK Plan imPI&Ymntalla+rofFwwIth d r#a**In*dud*nl
i3lanss
u �3,1761ncr>>1ae�+naparailo+�araxl}* *
— FaadCounail
$30.SHdecromIn County co*t%dmW Food CoYeKd nwvwghom County ManaprsOnlcotoCoopwMi"
Ex{emtion
— AftComml**Ion
Funded by OlccupancyTax
S411y60tuaddltwnal PrcyramCocrdlnaWr poslmnoryse-t4 r►ducbon In damporaryperso"I ,rd operational
exp""s
ORA{NNE COUNTY
1el NO RI-1 CAPJOLSNA
Commissioner Fowler said she was pleased to see that they will get help with the
sustainabilty plan and she said she met a recent graduate and told them to get in contact.
Slide #19
General Government
• Budget Assumptions - Sales Tax Collections
FY O 3-24 budget at 4%increase over FY202 - 3 projections
sates Tax C�IIb�tJbr15
sr_a:,7 WO ����� i+IS7SA1S1
5iPA40.MU i3�p�eam aot
St'OW WO 1JRw.W3 37A
S7 OMWO lid�Td�Aa RT,91i3OTB l83,L99�91 ig l%
LIE am WO i51,i0AM4 IS%
i%
SWAMM4
10%
S50W WO IA%
7'h
SVA41.M4
1.03t
i0 0%
"2017 FYapig FY ie 19 FYZOZD FY29Q1 FTZOZZ F7242]FFQL FY20249U getl
�3n1oaTFe ta1lc.Yura �ChLF7�FmmPMrFwr
Inckides ReAnA ColecLediromA)Aulhonzed Sales
MiM9 BEEP Anc6e as tTrermr}andRNde de ORANGE COUNTY
19 MORT1 I CAROL]NA
14
Slide #20
General Government
• Budget Assumptions — Tax Base History
2 increase over F2022-23 Budget
Properly lax Ease•Assessod Valut
Real,Pelonal,and MolorVehlcle
S25 007 000 M
1227%827 ii%
S200P747U WO
SIE0 0000M
SYi0 0000M
!t 400 U00 0U]
b]
FY2309 FYZ91G Fr1011 FY2p4 FYM3 FY20t1 FYZ016 FYZ015 FY2pR FYZ910 FY2019 FY2G29 FYZ921 FY2h4 FY20Z3 FYWZ.'
ORANGE COUNTY
4d MORT1[CAROL]NA
Slide #21
General Government
• Budget Assumptions — Tax Base History
Per-f*rh{Bang&i rV Aiiewed V811ie
R"Y Psrwnol.ind Motor Vshkis
i0
m
i2.dfi5i
9}
m
Alk
3L6SF IP1k 0.94N i.i7% 3:717f LUS 6.£i% 2a"
i.5A% 3.07%
C"We AY2110 F-2033 FQ032 F-2033 FQ07+ FQ035 FQ)36 FQD3? FQ0A FQ0A F-M: F-2023 FQ22 F :2? 9+2:�
�L^7it k4n hq+Lip
ORANGE COUNTY
21 MORTI I CARJOL]NA
15
Slide #22
General Government
• Budget Assumptions - Tax Rate History
— Countywide tax rate increase 0_46 cents
CaumtyTax Rat,-IMMaq
3
9G 80
3x m
5r�0 FS.N ULM a3T7
8i�7 ad IF 03.54
7:m
5 m
=:m
:m
ry3:m Fixes rwo Ff10a rrmw r=3D f®]] FYN L2 1qM77 f®N Fa-.L% FfMW fqM17 Ff1:w Ff14L4 1W1: FqM]] Fix= 1W17 fqM71
ORANGE COUNTY
22 MORT[[CAROL]NA
Slide #23
General Government
• Budget & Finance
iP interest Inwmeon County Cash on Hand to increaseby S1.59M from FY 23 Budget
Intamminctem
6tsuo4fn
s�euo4fn s+.oaaro4
61100 444 Si,3i 7.477
61200 440 i1,15�579
s�roa4ro
U00469 6663
FAPa4P7
WOR
soaaroa
M LMO ■
s2ao aw
s,7.74e
u
FY2hiJ FV37iB P2019 FV2020 R2021 FV2022 FVM2SPip FVM21900
ORANGE COUNTY
23 MORT[[C#AFL]NA
16
Slide #24
General Government
• Budget & Finance
• Proposed Unassigned Fund Balanoeand Flow of Funds Policy
f Fund Bslsnce Policy consistent With Govemmeni Flnsnce Officers Assaciaion(GFOA)to mairmin at least um months
working capital and backstop unforeseen needs
r Change from 16%Uneeeigned fund balance to a range of 16-20%of budgeted ge-erel fund operating expenditures each
Ascai year
f Range provides County with the neiadedflexill:ii1it3rdwing pedods ofeconomicand financial expansion oF oDintrBiation
i Unassigned Fund Belenceex€eeding20%,�254,40dirsnsfmwcltoredu€etheCcunly'sCnherPosi-EmploymentBBnefne
(OPEB)Llah,Mlts atfacaled 10 thy*Commid"Fund Balance
f Add anelbalancesexceeding2C%maybeappraprialedbytheBaard1DfundaebtServicereserves,SchoolCapitalNeeds,
County Capelal N*4 t .and c"o-W*Chftiwl*Chtting*Mdlgalle n Eile ts,
GRANGE COUNTY
24 MO12T[[CAPJDL]NA
Travis Myren said a range could help with the flexibility during periods of economic flux.
Vice-Chair McKee thanked the Manager for bringing this recommendation forward.
Commissioner Fowler asked how this would differ from the current process.
Travis Myren said they currently put $6 million into the debt service fund to reduce the
amount of tax rate increases that might be needed. He said the proposed policy would be for
operating budget purposes. He said if they are facing a recession, they may choose to increase
the fund balance appropriation that would otherwise be a property tax increase or cuts out of the
budget.
Travis Myren said it would never exceed 20% and would become assigned to the next
year's expenditures.
Chair Bedford asked if there were multiple years of fund balance exceeding the need, if
they could continue to add that.
Travis Myren said if fund balance exceeds 20%, $250,000 goes to OPEB liability and the
remainder back to the board for distribution.
Chair Bedford said the concern during her tenure has been getting to the 16% and working
on how they could build fund balance.
Travis Myren said the past two years they have had a surplus.
Bonnie Hammersley said that the concern has not been getting the 16% and that in
previous years of surplus, they have given some to the schools and some was kept for county
use. She said that it used to be 17% but it was lowered because there was a desire to use that
1% only one time. She said the range will give some opportunity to not have to turn it over right
away. She said that seems to be the practice that most counties do.
17
Slide #25
General Government
• Budget & Finance
Revised Fund Balance and Flow of Funds Policies f'eer Csomparison
srunnWkk 2c%mininium urimsigned Policy,27-35%target 45.C%
6++rK9mb* 15Sf-MUmmignedMnge 253%
caberrua 15%Minimum uns&Wned Polity 22.5%
Durham 16%Mlnlnxmn UnxWned Polley-35%Goal 23.1%
Famyth 1.4%Minimum Unassigned Polley 19.5%
GUIIford 8%Minimum Unw�rAned Policy15%-25%Goal Range 20.7%
I redel I um minlrnum Unassigned Polity 30.9%
M4Kkh-nburg 8%MinirnumUnwAigneditky 22.8%
rvrxrH&rwver 18%-21%Unassigned eange 22.09E
LJFII#rn 20#bAvadable Minimum Pclli€y 1%.
Wektr 3C%Ava"ble Mrn.nurn Pally 0%*
rm4a 16%Mlnlnwm Unassigned Polity 26.5%
4
Union and VW*&CovMy Ivy pokVcommlklh*w ava+abIt fiwbd ballwKc ORANGE COUNTY
25 MORT1 1 CARC}L]h1A
Commissioner Hamilton said she is open to having a range but wants to consider not
deciding ahead of time where excess of 20% will go. She said that as they talk about not locking
themselves in, they would not want to lock into what would have to be done with the funding.
Bonnie Hammersley said she understands and the reason for this suggesting the
$250,000 for OPEB is so there is a plan when they talk to rating agencies. She said that anything
else would be the Board's decision.
Commissioner Hamilton said she would like to understand that need better because they
have a great rating and policies, so to what extent is not having a plan impacting our rating.
Bonnie Hammersley said it can impact and they want to show they are fiscally strong, and
strong management is having plans in place. She said that if there is not a plan, they will ask.
Commissioner Hamilton said she would like to look at alternative plans rather than be
locked in.
Vice-Chair McKee asked what the OPEB liability is.
Kirk Vaughn said $132 million.
Vice-Chair McKee said it is almost double what it was when he came on the Board. He
said that is why he is concerned with not having a plan. He said that he does not have an issue
discussing alternate plans, but he is not convinced they can continue to ride it out without a plan
to prevent continued escalation.
Commissioner Greene said she agrees with Vice-Chair McKee that this is an obligation
that they have. She said if anything, this plan might not ever reach 20% in any given year so this
is a reasonable and modest plan to at least try to keep up with the looming obligation.
Vice-Chair McKee said he would prefer to address this without tying it to the fund balance.
He said that they need to start addressing it in with some consistency.
Commissioner Richards said her question was around the range. She said that she had
not seen the number of the liability before, and she agrees that having a plan is good and she is
questioning the range and the need to not have a point certain.
Travis Myren said the examples are of one-time expenditures where fund balance would
be appropriate.
18
Chair Bedford asked what the percentage was calculated from.
Travis Myren said general fund expenditures.
Chair Bedford asked if what they have been doing is waiting to get the audit back and then
they see the actuals to budget, if the county gives 47% to the school and then they get to decide
what to do with the rest.
Travis Myren said when there is a surplus that goes to fund balance. He said they have
been taking any fund balance above 16% and then deciding how to allocate that. He said that the
proposal is now that they allow up to 20% but no less than 16%to be allocated to the fund balance.
Bonnie Hammersley said they have always had over 16%.
Chair Bedford asked if that means we need to be doing better budgeting, or the other side
is to save it for a rainy day. She said she has no problem with the range but asked what the bond
agencies want.
Travis Myren said 15% would be the lowest actual and that Mecklenburg has an 8% goal
but ended the year with 22%.
Chair Bedford asked if the goal was to have a couple of month's operating expenses.
Bonnie Hammersley said they aim for two months of operating expenses, but the measure
is management of finances. She said that in her nine years they have never ended with a deficit
in her tenure. She said they have always had a surplus and always come forward with an abstract
with a recommendation for use. She said this would mean that if it is between 16% and 20%, it
stays in the unassigned fund balance. She said that the state requires 8%. She said for a AAA
Bond rating, there are many elements that are reviewed and evaluated. She said they look at
strong financial management of the county. She said they are projecting a 4% increase in sales
tax, but that is a volatile revenue. She said that the rating agency would see counting on that as
not fiscally strong. She said that rather than making a decision every year, it dedicates money to
OPEB when the ceiling of unassigned fund balance is surpassed. She said it is a plan. She said
they never go over the 16% and said that it is a written policy rather than a practice.
Vice-Chair McKee said there have been attempts to reduce the fund balance requirement
below 16% before and they were unsuccessful.
Chair Bedford said OPEB has gone down over the past couple of years and that when
interest rates go up,their obligation to OPEB goes down. She said that she likes the idea of having
a plan but maybe it should be that they were going to put$100,000 every year regardless of where
they are on fund balance. She said that for the first year, she would still like it to come to the Board
to see how much they are over and how it is used. She said she is fine with providing flexibility
with the range.
Commissioner Fowler said one benefit of keeping a range is serving the need for OPEB,
but it provides flexibility for other things as well.
Chair Bedford asked what 16% is of the current budget.
Bonnie Hammersley said $46 million. She said this is in the recommended budget, so it
would need to be an amendment to change it. She said that a decision is not required this evening
but without an amendment, the way it is recommended will become policy.
Commissioner Richards said there is so much need, so she would rather keep it at 16%,
with a plan for any excess amount for the OPEB obligation but she is concerned to up the amount
when there is so much need. She said the OPEB liability is disturbing.
Vice-Chair McKee said it has been high for so long it has fallen into the background.
Chair Bedford said they allocated $500,000 this year for that.
Commissioner Hamilton said if there were a policy change, she would like to see the
document as written and to take time to go over OPEB and then talk about different ways to
address it. She said that with policy change she wants to see the whole policy.
Kirk Vaughn said the current policy is written out on page 299 of the recommended budget.
Commissioner Portie-Ascott asked when they will discuss this.
19
Bonnie Hammersley said that if no amendment is made the policy will be adopted as
written. She said that if there is an amendment, they will discuss it further.
Commissioner Portie-Ascott said she was wondering if they feel comfortable that the
county can meet that liability.
Bonnie Hammersley said GASB 87 was introduced in the early 2000s after the Enron
issue. She said that they introduced this to government agencies and that if the county has other
post-employment benefits, such as health insurance, the county needs to have a fund to cover
the total liability based on life expectancy. He said that in the Midwest, there are counties that are
99% OPEB Funded. She said that only three counties in NC have OPEB fully funded. She said
once it is fully funded, at $130 million dollars, they cannot touch that. She said that they pay on
an as-you-go budgeting. She said that some people retire, and they are not retired that long
because things happen. She said that it is challenging from a leadership perspective because
once it has been put in, it can never be pulled out. She said that because of the strength of the
economy, many counties in NC do not focus on it, but rating agencies do. She said that it is a
Governmental Accounting Standards Board rule. She said when work on the budget, there is not
a lot of room to put into the fund. She said some do not have it because they do not provide any
post-retirement benefits.
Commissioner Fowler asked if that means if they go bankrupt, they cannot use it.
Bonnie Hammersley said that is a bad situation.
Chair Bedford asked what budgeted amount.
Bonnie Hammersley said it is about $3 million per year.
Chair Bedford said the rating agencies are looking at the ratio.
Commissioner Greene said she is in favor of the range. She said that what the County
Manager has said about uncertainty of future years is a good argument for it. She said that if they
come in with 17% fund balance, they could still spend it down to 16%, it just provides flexibility.
Chair Bedford asked for that to be clarified because the presentation said that anything
above 20%would be decided by the Board, but the 16%-20% range would not have to be brought
to the Board.
Travis Myren said Commissioner Richards seemed to be saying that by recommended
that something be brought back that allowed them to decide what to do with anything over 16%.
He said rather than presume it will be spent down, it will have to be discussed.
Chair Bedford said that means they have to do a budget amendment to do that.
Travis Myren said that is right.
20
Slide #26
General Government
• Budget & Finance
Creation of Debt Service Fund
f Debt Ser Ice Fund created to consolldatc all debt related expendllures Inlo one loc.atlon.
f Utilizes a dedicated fund balance to smooth the tax impacts of increasing debt service,
— County utllkped 36 millon of FY 2021-22 surplus to defer lax Irncrea-se due to debt service.
— Based on FY 2023-24 Recommended Capital Investment Plan, no tax increase is required for Debt Service
urrtll FY 202&27_
f Fund conslsts of 3 types of expenditures.
— PHnelpal and Interest expenses for Schad, County, and Community College debt repayment
— Costs related to the issuance of dlebl
— Personnel costs for staff That speclfloajy manage debt or capital prolecl management.
ORANGE COUNTY
26 M DRT[[CARC}L]NA
Slide #27
General Government
Register of Deeds — page 251
F Total expenditure budget- $1,153_810
— Net County Cost atcreaaaby�S27,747
Nei GII"ral FuncE Cc„mrlb-Ace-$813,190
Recommended Budget Changes
— $632,382 dec-easein stamps and fees based on cun-emtaod oflower trans actions
ORANGE COUNTY
27 MORT[.[C}tROL]NA
21
Slide #28
General Government
Register of Deeds — page 20
Register c f Deeds Revenue Collected by Hrscal Veer
"Aak�
Q-11MM
S;uWmF
StA1Q7�5 Sk116t,05P
PAM0341
5 LS GU.P00 S�t9'wHF
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aD
MUL544 IY10L4-L5 MMM-L6 IY30111-17 MOLF-LE IY3GLFLP Tm19-10 TM1P2L FrMIL-13 IY2@1-35PmH IY]@5-2tauchpL
4
ORANGE COUNTY
2B MORT[[CARC}L]NA
Slide #29
General Government
Number of Land Related Transactions is decreasing
Total Land RelatedTransadions
N —
2J,iLU
15Am 3}Et+
21dS#
�upm ss,c_c
ispm
luAm
n
"30191M "MM3-31 F1']@1-31 FFMM-n he)
ORANGE COUNTY
29 MORT[[C#AFL]NA
22
Slide #30
General Government
• Tax Administration — page 228
F Total expenditure budget-$4,867,322
— NL-tCauntycaetocnaeeeof$444,695comparedto&sseBWget
F Recommended BudgetChanges
$3,03.122IhCr► farconlMOrWcaxluctcommwlal*pprsaoft for the 2026Roaluabon
» Caurrty capital reservee fording used
— $11,750faraddilionatoveftimeinpmpsraUon cif 2025Revalustion
— $8,523 increase farlexasseeementeoftwaresystem
ORANGE COUNTY
1D MORT[[CARC}L]NA
Slide #31
General Government
Assessed Home Value by Tax Jurisdiction
— Based on 2021 Revaluation
NCDOR nonce that median sales assesenlenl ral6o al 69.5%
Triggers mvaluatlon within three years—already scheduled
Jurlradl�llmr #of QuaYfied Median A;ssassed Value Medinn Sales Price Assessed Value as
sales % of Sale Prise
Carrtlom 263 33405W $475,000 71.7%
Chapel Hill 617 5373-W S495,444 75.4%
Durham 0 5232,460 WA
Hillsborough 225 S269,404 S424,0N 64.1%
Metane 1�9 $227,900 $355,000 64,2%
uninc-o"raled CC 671 S265.8W $415,000 64.09b
ORANGE COUNTY
31 MORT[[C#ADL]NA
Vice-Chair McKee asked if any thought has been given to how to avoid radical increases
and the situations like were in the North Side community last time.
Nancy Freeman said there is a plan in place where they see a large increase or if they
have a large number of appeals, they will do an in-person or in field assessment.
23
Commissioner Richards said it looks like the biggest increases will be outside of Carrboro
and Chapel Hill.
Travis Myren said that Chapel Hill is still 25% off of the market.
Commissioner Richards asked if in addition to sending people out, how this will be
communicated.
Nancy Freeman said they are already doing more community outreach now to let the
public know what is coming. She said they are doing workshops and they are having appeals
workshops in the community.
Commissioner Richards asked if the assessment would happen in 2025 and when it would
be due.
Nancy Freeman said it would be effective January 1, 2025. She said the bills that are due
in 2025 would reflect any changes.
Commissioner Richards said someone came up to her this week and asked how the tax
increase will impact revaluations.
Travis Myren said that value will not change the revaluations and that the tax rate will
apply only to that value.
Commissioner Richards asked if that will also be communicated when the budget comes
out.
Travis Myren said it is communicated by the budget, and they have not been shy about
telling people there is a tax increase in the budget. He said other than that, he does not know they
have done anything further.
Commissioner Richards said it was a longtime homeowner that said they already have
trouble making the payment.
Nancy Freeman said once the budget is established, she can make that part of the
information they share. She said that people can make monthly payments on taxes. She said
while they cannot make that amount lower, there are ways to help people and not be a burden.
She said that once the budget is established, there are ways to spread the payments out a little.
Commissioner Hamilton asked what trigger percentage is for assessment ratio.
Nancy Freeman said she believes if it is 85% or lower or 110% or higher. She said they
are on a four-year schedule, so they do not have to move the revaluation up.
Chair Bedford said to remember that they reset the tax rate to be revenue neutral and that
outliers are likely going to see a proportional increase.
Vice-Chair McKee said it is tax neutral to the county and not the individual.
Travis Myren said they are required to publish a revenue neutral rate and given new
assessed value; what tax rate is required to generate same amount of revenue.
Chair Bedford said that looking at the distribution across the county will help them see
where the most change will occur.
Commissioner Fowler asked if there have been discussions with Chapel Hill about tax
relief for the town.
Bonnie Hammersley said the town could contract with the county and supply the funds if
they wanted to. She said she is not sure if they are interested.
24
Slide #32
Support Services
• Asset Management Services — page 67
+ Total expenditure budget- $6,104,992
— Increase in net County costs of$355,434ia General Fund and$190,324 in Debt Senrice Fund eampamd1to Base
Budget
Recommended Budget Changes
— 3109,737 drecrsa>�In movlg Suslalnah+ly OmcelotM CowMy Maker's Omce
— $72,504Ineream for new CapltS Pf0j"il Foeld C4o4%dlnawrrr W&4 In the Deft SmIce Fund aloN wAh the
4"IngC mpltat Pwvj"IsManager
— $830.0 OIncraamforsacwmyguarelewractformeCauntyfac+llesImladnowMeV w CamusOfgca
ORANGE COUNTY
32 MORT1[CARC}L]NA
Slide #33
Support Services
• Asset Management Services — page 67
• Recommended BudgetChanges
— T3334,491 inlletionaryiacreasesfmdep3mental supplies,building repairs,natural gas,facility care,arad custodial
*vppM#
— T331,3B5 convert iacmasew&DFangeEnterprisesforoouiersewicesfor backup caverage
— T394,1DWc e-timerecuningeapitelexpenditursssuchaspresswewashers,RJACToals,applisncas,andsignage
ORANGE COUNTY
33 MORT[[CAROL]NA
25
Slide #34
Support Services
• Asset Management Services — page 67
F_*CIrYcltyC06rper KVM(rntYng 12 Month Average)
July2D1B-FebruaFy2D23
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49 dal rate sewhiro kw 01woobaIangSIAM 1�+�n.a oA4c. etik��+g
ORANGE COUNTY
.14 MORTr r CARC}L]NA
Slide #35
Stippo `t Services
• Asset Management Services — page 67
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ORANGE COUNTY
as MORTr r C#AFL]NA
26
Slide #36
Support Services
• Asset Management Services — page 67
Repair and Supply Costs
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*GULDIM REPAR9 •FACLRIE9 WMNTMNEE 9LFfUES ■iJW6EML 9LPPUES
ORANGE COUNTY
39 M DRTI I CARC}L]NA
Slide #37
Support Services
• Asset Management Services — page 67
GOAL.MEET THE RESPONSE TIME FOR 7S%OF FACILITIES WORK ORDERS BASED ON THEIR PRIORITY
LEVEI.
Entries>30Days ---Target ---SUM&Projection
a} g.0%
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' 40-A
ORANGE COUNTY
37 MORTE[f'#AFL]NA
Commissioner Richards asked about the capital projects coordinator position.
Steve Arndt said that person will assist the capital projects manager getting out into the
field and doing more inspections of work. He said that right now there is one person doing all the
construction in the county, and this will double their capacity to manage the projects.
Commissioner Richards asked if the community centers do not manage the reservations.
27
Travis Myren said it depends on the time of day. He said that the county schedules events
on weekends when not being used by the centers.
Commissioner Richards asked if the centers get revenues from rentals or the county.
Travis Myren said expenses of events are borne by the county, but they have about
$22,000 in revenue.
Steve Arndt said the contract for cleaning services is at the county's expense.
Commissioner Richards said there is a reservation system and asked if it is online.
Travis Myren said it will automate the service and made available to the county to use.
Commissioner Fowler said their time will be blocked off anyway.
Commissioner Portie-Ascott asked if staff they are planning to hire will need specific
licensures.
Steve Arndt said most likely not because licensed contractors cost a lot of money. He said
they are looking for someone with experience in construction who can get out and inspect and
look at projects so that the project manager can attend more meetings.
Commissioner Portie-Ascott asked if they would be a licensed inspector or just have
experience.
Steve Arndt said it would be based on experience.
Chair Bedford asked if there is a plumber on staff.
Steve Arndt said not specifically. He said that one employee is a licensed plumber but that
is not his sole role.
Chair Bedford said so many facilities came online, and repairs were done. She said there
were safety and accessibility upgrades, and it is much nicer. She said that a lot of work has been
accomplished.
Slide #38
Support Services
Community Relations — page 96
• Total expenditure budget-$4M,674
- Qecreaseaf$2,43Seamparedta Base Budget
• Recommended Budget Changes
- $2,436ascroaseonpwingcaal Om maeftft
TYJITTERA4TVAL5 ———TVV ITTERTARGET ———TWITTER PROJECTED
FA4CEBOOK ACTt!ALS ———FA EBOOK TARGET ——— FAC E BOO K PROTECTED
6 SOO
I2 Rsoq
4500 Goal: Grow social media following for Thn herIS,IU) and Facebook(3,522�
0 4000
3500
at 3000 ———————————————
2500 500
2000
" `off'`,�"�� '-�" ,�3'`�b•�a` ", •��'' ` `: ``
28
Slide #39
Support Services
• Finance and Administrative SeNces ^ page 149
F Recommended Budget Changes
— $69,349 increase tempmary persombel and servkesfori►ie nal a Wing
— $89,8$EARPACaardinatoriramremainingARPAbalenca
Recommonded
Amount
mer-ian Rasrlii, Plan Act(ARPA)Coardinalor 366. $133.
ORANGE COUNTY
19 NO RI-1 CARC"}L]NA
Slide #40
Support Services
* Human Resources — page 172
Total expenditure budget- $3,_451,_665
— Increase of$189.337oornparedtaBaseBudget
F Recommended Budget Changes
— $206,239 increase for nan-depertmentaccovfm moving nto Human Resowee
— $13,540 increase in travel,trairirg and ather operating ircreaeea
— d9,026 decrease..icce4ractsoolcaa and omeropwatrrg-eve eslhrcighnorgwwzabonWithRlskManag.GmW
— $22,417dacrm*In Bcnds&Insurenc►affsewdh rsaer efor hlgbor daclucbbl►,
ORANGE COUNTY
46 N DRTr r CAROL]NA
29
Slide #41
Support Services
i Human Resources — page 172
Annual Turnover Date Average Number of Days to Screen
and Refer Candidates
LLD
v
i333°%
7F
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4
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Prol DXW
ORANGE COUNTY
a1 M D RT[[CARC}L]NA
Slide #42
Support Services
Turnover Rates by Department
FM vs M3(through 4MW23)
AWNjLL.SMwICEk
3a.ax
00120 MO.W5EVENT EERVKES M BAN
OWDOF ELEMIGI5 ° 33—.214
C7-MSUPPORT SE MIW£ fyM
WMMLTiTY RELJ%MM Q
COU-rrV ATTQRNDf� AM
CaRMT 1*wwK00NkFo 3:
COMITY NAMGER 33-'M
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O OMo 1tiD6'a 2D 00% 1D 009n 44w0& %W6 & dri 4h 5o
ORANGE COUNTY
42 NiDRT[[CAROLINA
30
Slide #43
Support Services
1Lrnover Races by Departrnent
FM vs FY23(through 411 M3)
FIW[E 6M+'L1iIN E£F rOWE8 sLFEx
HEALTH Ltt erx
3Lq%
HOtANG AND MWWLNTV OEYLEOPNENT
HLWM REF.EY.FAU9 in sax
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90M%%AM M"CMENT M15ft
Toj jLmiriSTPohTUN
oilft 14US5L 2a(h% X(A% 41LW% 90.00% 6000%
■]Gas ■=
ORANGE COUNTY
aS M DRTE[CARC}L]NA
Slide #44
Support Services
VACANCY PERCENTAOEBY DEPARTMENT
MARCH 31,2023
Awk'9E"K:S. i 625�
49EETuiMGEWEh'9EFVC'_ iSLUh
o 0or Fuxraxs FM%
ay L[} F9 z Wz 703
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ORANGE COUNTY
L4 M012T[[CPLROL]NA
Travis Myren said that vacancies are so high in the 911 center that they are having to
restrict and limit vacation time to ensure coverage and that the transportation vacancies are
almost 40%.
Vice-Chair McKee asked if there is any particular service area in transportation that is
more affected.
31
Travis Myren said bus drivers.
Vice-Chair McKee asked how much service has been curtailed.
Travis Myren said no service has been lost but it has prevented expansion of services.
Vice-Chair McKee said he is also concerned about burning out remaining drivers.
Slide #45
Support Services
• Risk .Management
Bonds, Insurance, Gyber and Worker's Comp Prom lums
a.mklm —
s,ANjv ii 5jfi,eip
s 4NPM i13e},ele
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ORANGE COUNTY
.15 NORT[[C,4ROLINA
Slide #46
Support Services
• Employee Pay and Benefits — page 237
• Compensation Package
- Six perct+ti iO%)C@n 4 tA4us0"nt-$4,4mllllon
- IncWossamt($%)wKeeastw 401kcc„r1b-Alon anci Merlt Pay
• Mandated Cost Increases
Emp"roce4astln hooh Insuranct(6%)•WD,000
s No employee incresea in Health or❑erlel Imurarrce
— W0,0W increase of 6%incre a se in employerretiement contribution
Llv wags IncrtaotM 4a 1a16,60 ptrrwur an Jvly 1,2023-536,000
ORANGE COUNTY
46 NORT[[CAROL]NA
32
Slide #47
Support Services
• Employee Pay and Benefits — page 237
• Comparison to Other FY 023-24 Recommended Budgets
Municipality Wage Increase PerfDrmance Hased Merit ALward
Orange Co- 6K �5m-�Irow
Durham Co- 7% 3%to4X
Wake Co. Positian classiRcation studies 2%to 6_5%
Chatham Co- 7% Not Detailed
City of Durham 2% 4%to 6%
Town ofChapel Hill 5% Not Detailed
City aF Raleigh Positian classit3cation studies 5%
'Wake Covmy*&i RMIgh spsc�ekally uthz&pmelled tmssekeollodsWl&aWIncr► mgorpng►a,raihwturnacroaeMoGerd
ncreases.
ORANGE COUNTY
dF MORT[[CARDL]NA
Slide #48
Support Services
• Employee Pay and Benefits — page 237
* Comparison to prior across the board wage increases
Prior Year Wage Increases
4W
r1w
rI W
cm
IDO 3 W 5 UU
4W
k00 200 2UU� 2 2M 200 2M
2M 1.95
1.47
AB QQ7 Q
RW
rr 2WB rr a09 re X10 rr ZD71 FY a}12 FY 2U13 FY MIL FY a}75 F7 Old F7 2U17 FY 2}7B rY 2019 rr X20 rr ZU1 rr 2U22 FY aJA Fy M2+
RK
ORANGE COUNTY
=� MDR [f'#AFL]NA
Chair Bedford asked if Orange County is comparable to other jurisdictions for other
benefits. She said that benefits are not cited as one of the reasons people are leaving.
Bonnie Hammersley said non-departmental budgets,which were part of the county budget
but not part of a specific department, are being moved to a department.
Kirk Vaughn said those items are like the Sportsplex county share.
33
Travis Myren said they are trying to better align the actual work with departments so there
is more oversight.
Chair Bedford asked if there are exit interviews.
Brenda Bartholomew said exit interviews have been very helpful and the trend is to talk to
people who have been here a short time and ask for feedback, challenges, and then improve
upon that.
Slide #49
Support Services
• Information Technologies — page 17
• Total expencilture budget-$5.250.330
— Incraeeeof$819,432compmedto Base Budgel
• Recommended BudgetChanges
— Ti10,125increaseinNleiwcd Lease stob•-g new buldingsDnbmffam-mb mandBlackwondFarm)
— T809,357 increase insaftweremaintenance
w IAcroaaftOfke3£6($41M)
» CFcr deb*u—cyberartack detection1prevention(,9117k)
w Energov Pam*Wbg Day roodub,upgrade amd conllg"lce support($40k)
» KnxmeTimekeepigicenees(,918k)
NCACC Tax Uftwar*($12,5kI
� Adalr�(1}10k}
» SineUp Business Tack($8.8k)
» Central Sq Public Safety($7.5k)
ORANGE COUNTY
49 NORT[[CAROL]NA
Slide #50
Support Services
• Information Technologies — page 176
GOAL:ACHIEVE AND MALWAIN A CYBER-HYGIENE SCORE OF AT LEAST850.
Industryrange Score ——— Target ——— Projected
Aso ----:----------------:----------------::-
000
c 750
4
as 700
x
650
Goo
550
Vd 4
ORANGE COUNTY
5D NC}RT[[CAROLINA
34
Jim Northrup said the main reason for the drop was the company changed the scoring
metrics and that affected the score. He said one of the things was web-headers and they were
not configured properly and could allow interference, so they have started making corrections with
that and have worked with Civic Plus. He said it takes about 6 months to a year to register those
improvements in the scores. He said that it should be back to 770 or 780 by October.
Commissioner Richards asked if 850 is a realistic goal.
Jim Northrup said that he believes it is. He said that even at 850, they still are not at 100%.
He said that 100% is not realistic but 850 is achievable.
Vice-Chair McKee asked if exposure from international operators is a concern.
Jim Northrup said that they have so many different layers to help capture when things
happen locally but that the general threat has been non-NATO countries. He said those are
blocked and no traffic is allowed. He said sometimes residents live in countries around the world
who need to access website and will have to contact county to make an exception. He said that
happens 4-5 times a year because they block a lot of traffic from those non-NATO countries.
Vice-Chair McKee said he is not expecting the attacks to go away.
Jim Northrup said they have put a lot of effort into data integrity and ensuring the data is
protected through a layered security approach. He said there are about five different ways the
network is being protected.
Commissioner Fowler asked if previously the Microsoft contract was a different term.
Jim Northrup said the county is moving to the Microsoft Office 365 subscription model and
they previously bought licenses about every six years for updates. He said that it is more
expensive to go to the subscription model but the benefit for collaboration is much greater.
Commissioner Fowler asked about Digital Cheetah Animal Services.
Jim Northrup said it is a new volunteer management tool for Animal Services and they can
also do online training.
Commissioner Portie-Ascott asked about FY 23-24 highlights for the rural broadband
initiative.
Jim Northrup said they are currently contracted with Lumos with the ARPA funds, and they
have been meeting with them monthly for progress reports. He said they are a little behind on
Phase 1, but only by about a month. He said they will have caught up by September in Phase 2.
He said that they are getting phone calls now and once the trucks start, they will get a lot of calls
and those calls are given to Lumos. He said that close to ten calls or emails a week are coming
in asking about the project. He said that they are looking at close to 99% of households in Orange
County that will be covered, and the project will be completed in 2025.
Vice-Chair McKee asked if it was December 2024 or 2025.
Travis Myren said December 2024.
Jim Northrup said it was December 2024.
Vice-Chair McKee said there is a drop-dead date for the use of the funds and those funds
have to be spent..
Jim Northrup said it is not just Lumos that is laying fiber in Orange County now and that
Spectrum and Brightspeed are improving their networks. He said they are not going to address
rural residents, so the investment from the county is important.
Commissioner Greene said this is what they hoped would happen.
Commissioner Portie-Ascott asked if there is hope for the 1% of households not covered.
Travis Myren said the county will work with Lumos to see if those can be covered in the
existing project.
Vice-Chair McKee said they have projected more coverage than what the contract calls
for.
Jim Northrup said they are also going to be overlying on areas that already have
broadband and will be direct competitors to Spectrum and Brightspeed. He said as they are
35
expanding eastward towards Durham, they will expand into Hillsborough and be a competitor for
Google.
Commissioner Portie-Ascott asked how many households will not be covered.
Travis Myren said he just knows of the 8-10 households that have contacted the county.
Slide #51
Community Services
• Animal Services — Me 59
t TotAl expendlture budget-$2,878,607
— �11 B,SNiiin resae in Net Caunty Castcampmed to Bass Budges
• Recommended Budget Changes
— �39,59EIncreaaadueio*payr+�u4*r*xp�n*►amoviny4aGralFun�
— �148.@W decreasein revenueduao eiminating Animal Tax
� �19,zG3reducban��la4edaxpe+�sa*
— $5.4071ncrm4on cosl for medlcal and animal rowk supplies
ORANGE COUNTY
57 NORT[[CAROLIt*]A
Slide #52
Community Services
• W by Recommend Eliminating the Pet License Fee'
Col Iectlon rate Is very low
Calcdated cafection rate is 23%
A lea is faa If colle<ila]mecl ms are clear wbd 44wed
— Flat fees are regressive
Alm womehovsahcld paysihe sametleaw amovM that a hgh womehouxah old pays.
— Collecting this fee is administratively cumbersome
0.04 full lime equivalent employeee were required W adrwtielse the license fees,
— Unclear benefit to animal welfare
AlUwugh tM newt*bnrciure farorsspayedand nWwed P i mmla,a less puns"approach may be equal j as eft ell"
increasing spay and nevterrates in the Gouty mxhas making low mstapay and neuter dinice more sccaaaiW.
4
ORANGE COUNTY
52 NORTI l CAROL]NA
36
Travis Myren said this seems that there is a broader community benefit for the services
and a fee is not appropriate in this case. He said they want people to encourage people to spay
and neuter and a more effective way may be lowering the cost of those services.
Slide #53
Community Services
• Animal Services — page 59
Subsidized Spay and Neuters
+=s 7n
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as
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ORANGE COUNTY
53 NiDRT[[CAROL]NA
Slide #54
Community Services
• Animal Services — page 59
AnimaI5helter Admissions
3PM
LAW
LAM 1399 k++ls LWp
LAM
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4
ORANGE COUNTY
54 M012T[[CP FUDL1 NA
37
Slide #55
Uommunity Services
• Animal Services ^ page 59
Live Release Rates
IDM
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oeP X!.
TPY � aix BS%
aoeP
�DPRs
meP
PeP
rr"jkCMiy vnr+ss Mssc vnrs-i rramti a>•un rra7an vnl►n vnram mYnmYPq rraDKkd.-
ORANGE COUNTY
55 MORT[[CARC}L]NA
Slide #56
Community Services
Animal Services - page 59
Animal Control5ervices Responses
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mdm�
ORANGE COUNTY
58 MORT[[C#AFL]NA
38
Slide #57
Community Services
• Animal Services — page 59
Cruelty&Neglect Irwestiptians
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I'Y]IIIY-IS IYllllili T�S�L' IY]IIISIE IY�Il61T T�1TL IY]11141P IY11110.]O TJgaY1 I'YIDY-]Y T�RiY]Rq T�RSYI
4
ORANGE COUNTY
57 NORYI I CAROLINA
Chair Bedford asked if a veterinarian had been hired.
Dr. Strong said yes.
Travis Myren said that the animal's length of stay decreases with hiring of a veterinarian.
Chair Bedford said she is thrilled with the fee being removed.
Dr. Strong said historically it served a purpose, but it has outlived that.
Commissioner Richards said she received a card about it, and it said something about
being a certain age and the fee being waived. She said she was relieved because she did not
know what to do.
Slide #58
Community Service
• Cooperative Extension - page 99
F Total expenditure budget-$582_800
— TM,268 incraase in Net Caurrty Casts comparedto&see t3udget
• Recommended Budget Changes
- $$5.2%foe Fwa$ecurlt�cmicowcwPosimn.IrenowmdhomcowyManagfr'*omc•
ORANGE COUNTY
5B NORr[I CAROLINA
39
Slide#59
Community Services
• Cooperative Extension — page 99
• Recommended Food Security program approaches"m interviews with Durham and Wake County
staff about their programs Include:
-Employ ecorromlc straleglesto atidress systemlc Irr"ullies while supporting Immeelale needs
i Build capacily of nonprofits;purchase equipmenMuild irrfrastrucwre. 5nwi grants.etc,
i Build the necessary lru%t for success*working with the community 4&ensuring initialives are community led
Facllllale conversatlons belween stakeholtiers to strerrg[hcn tles between urban anti rural commurnitles
i QQnw rnity input in to wrateyies used to address inequities that cause food insecurity
Idenllfy barriers Ihroughoul theenOre food system
Close collaborallon with Department of Soclal Services and PubIIc Health
•Data collection from nonprofits can be challenging. Financial supporl for Bala collection can hey,
ORANGE COUNTY
59 MORT1[CARC}L]NA
Slide #60
Community Services
Food Access oordinatorResponsibilitiesAbridged
— Develop comprehenaive Countywide iniliativeto address food insecurity and access for both urban and rural
residenls to find affordable and healthy food
Identify and adtiress barriers throughout the enll re food system.
Seek community Input on strategles to address Inequlil s[hat cause food Insecurlty
— Au4emWe a County food advisory council tv briny people wilhin lhe carmunily food system together to build
partnerships and strengthen the regional food system. En%ure that both urban and rural communities are
reprewiled and encourage diversity.equity.and inclusion on the council.
ORANGE COUNTY
9D MORT[[CAROL]NA
40
Slide#61
Community Services
• Cooperative Extension — page 99
- Goal 1; Teach a food protection manager certification program to help reduce the risk
of f000dborne illness where 75% of examinees will pass with a grade of at least 75 by
June 30, 2023.
Perce rift Rasing Target ;— Projected
r 4
4V v 85% —_-----�
�'
b
_ 4 596
Lu $ 2 5%
'94
% -'L- 'Ar 1r L-6 -L�'
& -1's3 -�' -�' -�' -P r151
GRANGE COUNTY
61 MORT1[CAROL]NA
Jonathon Smith said he is excited to bring the food security coordinator position to the
office. He said they have people working with farmers and the consumers to work on filling the
gaps in the community that are barriers to access. He said that the position will function differently
than the food council did, but they will make sure the council is reflective of the community and
the needs of position.
Slide #62
Community Services
Department of Environment, Agriculture, Parks and Recreation — page
11
• Total expenditure budget-$4,816,321
- $314.139 Inc room in not coumly ccaiscompmracio Baso Budge4
F Recommended Budget Changes
— $149,&14 fcurregional agreements and annual dues pFaAmuslyirk non-departmental accounts braugMirk to department
budget
— $78,040CrangeComty Bike,Pedestrian and Trails Plan and ComprehensiveParke&Recreation Master Plan
— $8,9449fackunod Farm park openirg hours ircreeaa hum 4to7 days a week affeet with incrsssedfaaildyrentaf
revenues
— $25,774 increased PaMis opeFafdom costs due tD iyMDn arkd iiixmeaed overtime for staff response to inclement
weather
ORANGE OOUNTY
62 MORT[[CAROL]NA
41
Slide #63
Community Services
• Department of Environment, Agriculture, Parks and Recreation — page
11
F Recommended BudgetChanges
— T315,SOUadalbonaI top dressing,deepbneaenatianandthauhremaysl art Saccer.cam
— T354,421 new FTERecrmADnProgramAssistentoffsetwdiincre seed recraigonprogremre van ues
— InflatianaryRecre."onccaleircraeeesoffsetbyincreseed program perlicipa6on and facilly fee ncreasea
— T32-I contreot to maintain storm ter comol measurea bceGed on county owned property,as required by local
regulations and state law
ORANGE COUNTY
93 MO12Tl I CAPJDL]NA
Slide #64
Community Services
• Recreation Program Demand
Child Care Programs 326 5
Summer Camps 1,972 141
Recreation Instructional 376 21
Athletics Instructional 212 2
Athletic Leagues-Youth 1,587 W
4.473 us
ORANGE COUNTY
94 MI r III]NA
42
Slide #65
Community Services
• Fee Changes- DEAPR Page 269
Recreation Athletic Field Resident 525,0040.00
Recreation Alhlmlo Field—Non-Resident $37.54 $60.00
Recrealion Gym Rental -Residenl $35.00 $50.00
Reareallon Gym Rental • Non•Resltlent W.50 $75.00
Parks Large Sheller at Blackwood Farm Park <4 hours WA $75.00
Resident
Parks Lame Sheller at Blackwood Farm Park 54 hours WA $1QQ 00
Resiftnl
Parks Largft Sheller at Blackwood Farm Park <4 hours Non- NIA $80.00
Resident
Parks Lame Sheller at Blackwood Farm Park �A hours Mon- WA $110.00
Resident
Slide #66
Community Services
• Recreation Program Enrollments including Special Events
Recreation Program Enrollments
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.ate
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LAW
'rmio-xo rr�o-xL 'rxm xaxam� rr�xan orq 'r�s-x+eu d..e.d
ORANGE COUNTY
9B N DRT[[C#AFL]NA
43
Slide#67
Community Services
Recreation Division Cost Recovery
Recreation Division Cast Recovery
. 66%
-0Tk
L51f
10{
b
1]1f
19]
L1\
iGN
1N
5%
MI
rf m:P,3G 'T:].]:I TdR1.S] I'Y]@b.ZSPm Ff]N}-Sa Outl�!
ORANGE COUNTY
67 NGMT[[CANDIANA
Chair Bedford asked Travis Myren to explain cost recovery.
Travis Myren said when there is a fee generating opportunity, they take the fees generated
and divide that by the cost of administering the program.
Commissioner Richards asked if there is a target.
Travis Myren said they track where they are, but they have not set a goal.
Commissioner Richards asked if there is an industry standard.
Travis Myren said it depends. He said in regards for recreation programs, it is thought that
the county should be the low-cost provider of summer camps. He said that on the other side, they
might have a lower cost recovery than in Planning and Inspections.
Commissioner Richards asked if waitlists are due to capacity.
David Stancil said yes, for the most part. He said that they are able to help them find other
camps, or refer them to other entities that have openings, and they work with the person to register
early for the next year.
Commissioner Richards said she was trying to understand having a coordinator and a
waitlist.
Travis Myren said there is both a staff and a facility capacity issue.
David Stancil said the assistant would help provide more opportunities such as additional
leagues for girls' basketball. He said they would be on the ground and involved in athletics
programs. Would be funded by the revenues. He said they are starting to finally get back to pre-
COVID numbers.
Commissioner Fowler said she is happy to see a bike pedestrian and trails plan going in.
David Stancil said they are working on the scope and RFP now and that the Board should
see that after the summer break.
Commissioner Hamilton asked about the four regional agreements.
David Stancil said UNRBA, Jordan Lake One Water, Clean Water Education Partnership,
are efforts they involved in that were being paid from parts of the bigger budget. He said it is a lot
of watershed protection efforts they are engaged in.
Chair Bedford asked if they are able to do the outside learning center shelter at Blackwood
Park, if they would be able to have more summer camps with more staff.
44
David Stancil said yes, and that the next phase of Blackwood Farm Park would include an
outdoor classroom which would enable the county and other entities to utilize it for more camps.
He said that would also benefit Piedmont Wildlife Center.
Chair Bedford said the opening of the park was a big success and encouraged those that
have not seen it to go.
Commissioner Fowler said she got to see the discovery trail and artwork on the kiosks
and the work was phenomenal.
Slide #68
Community Services
• Fleet Services — page 156
• Total Expenditure Budget-$1.716.356
- Incr*a**o}�S3&.689con+lse+�ddo6a*�Budgrl
Recommended Budgetchanges
- �45d711ncr*an�r�A�m+rslrodv►SuPl�rtpo*Iban9oa**I*#wlpLrrv*niarycanlrNandtu�ionwr*�rv+a,
— 5475,GW increase for fuel caets,vAklemaintenance,and atherapen3kkgeXPaorsestOnwmhcurentependm`g.
ORANGE COUNTY
68 NORTLL CAP-01.INA
Slide #69
Community Services
Fleet Services — page 156
Fleet Services Cost Increases
L7,-0Od odd
11,209=
f1,490{W
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f600 ow
1400 OM
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30
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■Vehide Makbmanee ■Gaa&01 ■D"isael Fud
ORANGE COUNTY
89 MORTL L CAROLINA
45
Vice-Chair McKee said the inflationary pressure on the fuel is shown here.
Robert Williams said yes and that it shows even more if they fuel offsite.
Commissioner Richards thanked them for the information about providing in-house fuel.
Slide #70
Community Services
• portsplex - page 224
Total Expenditure Budget-$,4,538,687
— No Net CDU*Cosh
• Recommended Budget Changes
— �360,6931ncna�lnav�nu•amd�xp *du•qa.ticr�as*dcammunikyu*ay�anom►mpfaNlpa
» No increase in net County cosm
ORANGE COUNTY
FO N4RTE I ChROL1NA
Chair Bedford asked if the subsidy to the Sportsplex could be taken back.
Travis Myren said he will look into it.
Commissioner Hamilton said to please also check the Visitors Bureau as well.
Slide #71
Community Services
• portsplex - page 224
S porhspllex Rewen Lie Trend
ULaaaun on :a
us�sma�
us0aroa On
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uaao roe ao
saoaaoaa oo
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ORANGE COUNTY
71 NORT[I CAROLINA
46
Slide#72
Community Services
• Economic Development — page 129
* Total expenditure budget- $503.413
— In Arliele 46 Sales Tax fund—page 64
• Recommended Budget Changes
— Increase appropriation for operalirig expenses by W,272 due tobwer ftartnenl prior yearl?alances
available than in previous years
— !tied 313.482lo Increas&adivertlsing to prompt*small business grant progirarn and publicize new
software tool for small bminesses{MmUp)
4
ORANGE COUNTY
72 MORT1[CARC}L]NA
Slide #73
Community Services
■ Economic Development — page 129
Fndustrial and Commerewl Inquiries Responses to State Site SeleWon Proposals
M
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BWF� mdmrt
ORANGE COUNTY
73 MORT[[f'#ADL]NA
Travis Myren said the ability to respond to the state site selection proposals has gone
down because there are not as many buildings. He said that a lot of the Buckhorn Economic
Development District has been built upon and that the City of Durham provides utilities there and
they are not keen on providing more into the Eno EDD. He said that they are running out of
economic development district land.
47
Chair Bedford asked if the CIP still includes water and sewer north of 1-40 in Efland.
Travis Myren said yes that land is still available.
Slide #74
Community ry i
• Economic Development — page 129
• Grant Actiaiky History
Small 5uskwssGrant€ Agriculture E nterprises G ra nts
quo n —
oa
20 26
B} I*
7G LJ
60
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m 17 2b
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aWr s�
ORANGE COUNTY
74 NORTI I CAROLINA
Slide#75
Community Services
• Article 46 Sales Tax — page 64
• Total projected collections-$5.494,058
— 31%increawfrom FY2922-23BWget
* 50% or$2.747,0 SAIlocated to Schools and Distributed by Average Daily Membership
(ADM)
— Chapel Hill-Caftoro City Schools-$1,605,334
— Orange County Schools-$1,141,595
ORANGE COUNTY
75 NC>RT[I CARQLINA
Chair Bedford asked if this includes charter schools.
Kirk Vaughn said no because it is used for capital funding.
48
Commissioner Richards asked if the request that was included about economic
development was not included in the manager's plan.
Travis Myren asked if that is for the strategic plan for the manager's department.
Amanda Garner said it is a specific plan for the economic development department and
that the last one done was 10 years ago. She said that in discussions, it was decided to wait until
after the countywide strategic plan is completed so they can build off of the economic development
goals identified.
Commissioner Richards asked if it would be built off of the countywide plan or if it would
be a standalone project.
Travis Myren said he imagines that the department's strategic plan will be informed by
countywide input from the strategic planning process.
Commissioner Richards asked if the reason it was not included was based on timing rather
than necessity.
Travis Myren said yes and that both plans will have an impact on where economic
development strategies go into the future.
Slide#76
Community Services
• Article 46 Sales Tax — page 65
Delmw oon ruOo4 M701700 Achwp.ojaclvid"tseolc•
IncaMW"-w"man'*$A68 $261,377 N►w funding lorincomlws
Trarwferro-CountyCaplled 51"10 ExterbrWlimlowReplao mentforP+FAP
Collakaraw*Gutr4acn U7.640 FWds ava+ael•to row„a
lnmvwlon Cfnlar-LaWKh lnc. $73,600 Sam►as FY2022.23
AgriculturalGrents Sid"00 860d400In crease framFY2(122,V
DwslnesslnvestmentOrants S165A00 $15AD0IncreaseformFY2022w23
Agricultural$umm11 311500 WOIncrmefrvmFYn22-23
DremF%rmContrlautlon 516000 $ItiMlncreewefromFYN22-23
DunwsmT"hPNmis►ScKalarshlp4 U00,000 SamtnFY2022.23
Chfrham Tech 6arkto Work Inlllaltwe $100,000 MA04Increasefr9m FY2022w23
A0IMw0 for $10.000 Same osFY2022.23
OC Farm App-Malntananc•Fes 331900 Sams trs FYN22.23
Cl rov Dwes V:).100 D"s 0 Chapel FIN Cerrboro Chemhfr
ORANGE COUNTY
76 NORTr r CAMOL1NA
49
Slide#77
Community Services
• rkle 46 Sales Tax — pare 65
* Continued
Ecommlc De"lopmsni Dept Bwdgst 5504,41$ Opsraweg coals fardapartmnt
Cauntp's 75%shave of A4prlcultwel Ecanow D"efta nww MUD Actin posltwncast—ram 25%paid 4 NC
Pavilion Stag th&ersity
Arts Fosbvel—19Wtwaod Park 550,00D Plannk Aft Foulvoin Summsrof 2D24
Durham T"h5MM Sus.6ess Program SFD,DOD Sam►m FY2022.23
Ftewmk chTr1vglh Ronal Pulwsrap 550,000 M►mb&M&Pdusa
DTCCInnavadcnHub S20,000 New CumumTecnlnlnanve
TOTAL S7,747rM
4
GRANGE COUNTY
77 MORTI l CAROL]NA
Chair Bedford said that the Durham Innovation Center and Launch are at the same site
and that they just signed a five-year MOU. She said she would have negotiated so they did not
have to pay another $20,000 on that if she had realized they were tied together. She said that is
how the timing works sometimes.
Travis Myren said that was a new request to them, as well.
Slide #78
Community Services
• Visitors Bureau Fund — page 129
F Total Expenditure Budget-$2,155,767
— Occupancy Tax&frnd balance expenses
— 1}199,1e5 FY2023.24
— Pn jectad year and fund txalance for F V2023-24:$M. 5
• Projected OccupancyTax Revenue
— Increaseof$487,791 projected
F Recommended BudgetChanges
— $312,772 expendihre ncraseeto advertwiig,pramotions and events,using increased Occupancy Tex revenue
— T3 5,-DOOincreasefarbtddinginprauemerrtsfareignagearourdthewelcomecenter
ORANGE COUNTY
76 MORTI l CAROL]NA
50
Slide #79
Community Services
Occupancy Tax History
CccupancyTax Revenue History
8�B2R5LY
5189o-Ap4
}Lpr,7L 816616dt
Si Wo-ApO
$�nrfr� Skiax,vo
SkrLUALu
Sk�A�
}np+o
569C A[C
Se¢A¢
i Wo-Ap4
SrLUALu
8
rrnu.}ia rrmaa.n mm�.Le rrmL�Lr remra■ 'rman 'rmLaao rrmxo-i rrmx�i nma3.n ay'rrms-x+ed.L
GRANGE COUNTY
79 M DRT[[CARDL]NA
Commissioner Greene asked what kind of results they get from the advertising strategies.
Laurie Paolicelli said it is a majority digital and they can see directly what is marketed and
advertised along with demand in offices and area businesses. She said they are seeing a great
demand for special events, live music, and more inquiries for athletics fields. She said pickle ball
is growing in popularity. She said there is also an increase in requests for weddings and special
events. She said it is mathematical how they target, and they are able to see direct ties as a result
of advertising. She said they target digital display ads and there are fewer guesses in advertising
because they can see the analytics.
Commissioner Richards asked why they are requesting additional funding for the business
grants. She asked if it was because they need more funds or if it has to do with the quality of the
applicants.
Amanda Gardner said it is both. She said that they need additional funds to help the
businesses and that having more money would mean higher awards to applicants. She said that
looking at averages across the lifetime of the program, the average has been $5,000 per applicant
when the grant allows up to $10,000. She said they are coordinating with the business council
entities so that there is access to the resources for the small businesses to improve their financial
reporting.
Commissioner Richards asked for demographic data on who is applying, who is getting
grants, and if they are doing referrals.
Commissioner Hamilton said she would also like to see the data and if the results are
getting the results.
Amanda Gardner said that they require a 6-month expenditure report after the grant award
and that shows how the business is doing.
Commissioner Hamilton said that she thinks they will need a longer timeline for reporting.
Vice-Chair McKee asked about the Uproar Festival.
Laurie Paolicelli said they are excited to work with the Arts Commission and they just
started publicizing the event. She said they recently contacted Our State and Local Palate
magazines. She said they are bringing a trolley in and will direct people during the festival.
51
Slide#80
Community Services
0 Planning and Inspections — page 199
• Total expenditure budget-$3,644,696
- b25,262 decnm*In net CcrMy coal*campmredla Ba**Budg*f
F Recommended BudgetChanges
- lAO.-DOD Fee Fewanua iwFessa due to Ugheir Yuluma of cases submitbad and planned
- b16,14EIncnaisefar*dud*nllnt*trfort*a*c[np�upcWH►prc�ckp�llallyoff**tby314,p4glnapr+ailans*a+r�r,�*
- $25.10MIncnaiseforTil*sommLnwa1laaUD#Amt•rbdmwRFP
- $61.10M Incnm4.nEro*IanConbmlwormn komf**Increases loreq*clnokforgr*at-r*taf}p[anandfooIdrovImsfor
prq*ctsIn Hlgh OLeMy Water Zones
- $11.$M wrea**fcr Eros Ion Con"IsofA wo1ralning
ORANGE COUNTY
8D M DRT[[CARC}L]NA
Slide #81
Community Services
• Planning and Inspections - page 199
Recommended Budget Changes
- SK-8OOIncr*a*efor few water qualltk*xPan*aso+ar+krar qua*prwlov*In nce,�l*pa M"htai
weountsm "awG*pai+lmwbudg*i
- Ins "llon*Drul*Ian reconwwWw to move w d*awn fund,o-AsIde of tta 9aneral fund,to malnUM a c[aanr aepa+' Ion
of Ins"cMn*re"nu*to mare 9 track campramce wlth 51at*$tatiut**
- E61,760no%ProparlyD*v*WpmemCoordlnatorpoi4lan-offset w4hoarea*axtofe*ra4**anisC'p Honor*awing*
- 1}63,�65rn*p*cllonsrewenu*Incn*sedu*iofe*rad*++ciea***
- T348,841 dearease for operationd savings
ORANGE COUNTY
81 MOrlTE-[CAPJDL]NA
52
Slide #82
Community Services
• Planning and Inspections — page 199
Recommended Fee Changes
— Wordingdadficamnsioal it-of Cum„1 Planning F4te
- IncresselegslsdwertieementfeeframTi1,4U4to$2,00DtDFellBaincreesed cost ofnewspaperads
- Eresian Con tol Fee increaseeh}reflectafeffeffcd FF*hCkt4tyVVaterZanes
4
ORANGE COUNTY
82 MORT1[CARC}L]NA
Slide #83
Current Comparisons
* Single-Family Residential Plan Review Fees
PLAN RE4iEW FEE Sian-S1,Sa4 $10 $116 ,10613,quwfaot $100-$14M Size. $214
'Nuah"ve .02OV*4w e
9 iNrk Fa based d Tlue,Fie tpe t4ct wA13S mlm fact wt$25 mlm
rp
EMPIAWON off oast of Flia F40 FI*a Fi• aff toet of iSDr e�hrp izle Tow e
*@Mm a im twWwMit for bcrn g toe Tow of
NN�bornu�h Nlll�orau�
GRANGE COUNTY
MORTr r f'#AFL]NA
Travis Myren showed how the county's fee compares with other neighboring jurisdictions.
53
Slide#84
Current Comparisons
Plan Review Fee for 2500 square foot house valued al$450,000
FLLN MVlew 5125 MCL75
Fee $M10 UN 61� Wo $No L$W-75w I5s�a+w
NIII�BoraLL � Hwhmr jhj
,0203x 2,5C0 0 -C243x2,4 0
$db4d1• U175
EMANATION $508(MTmrFaft HOC fat FLMF04 0.06%2,50@ $500 4M $125min.umd 1295amchrp
71te Fee 125%swehw" Vor rownof
In NYbLwroueh NYl�barou�h
GRANGE COUNTY
MO12T1[CARC}L]NA
Travis Myren said that the example shows that it will cost $125 for a permit for a 2,500 sq.
ft. house valued at $450,000.
Slide #85
Community Services
Inspections Revenue and Cost Recovery
Inspections Revenue
TkgcO296CantRecovsryMFW-24
92%?n FrM2.2-22Atraadc
#korJND
$ki¢Pm gL;fman
LarrA°� E�1°Cv+99 SL339934 S�n4ex }L,L�9am
i1.].a25915
Sko¢Paa
SQPL4
S�Aaa
5+9CA[4
Sb76Ap}
6-
rf1 17 "f -L■ FA.19 "r o "f l f L.32 Ta.n" IY] *MJM.l
ORANGE COUNTY
85 M012T1[CAROL]NA
Travis Myren said that the inspections revenue covers 92% of the costs.
54
Slide #86
Community Services
Erosion Control Revenue and Cost Recovery
Erosion Control Revenue
nryet of 76X Cast Recoveryh3 FM-24
69XIn M022-22Actmaie
sMO%� —
5UM%1
3+34eao
SapdAG}
Sau%�
i39ti29
3ffiA�
SLOaAP}
IY1FL7 rf L7.]! IY]FLP IY]P-3P IY1L}31 fRL-22 N23225Prj rm-madpk
ORANGE COUNTY
86 MORT1 p CARC}L]NA
Slide #87
Community Services
e New Building Permits
Number of Building Perm Its Issued
12an
1M iml
loan 9w IJI
B91
On 7B7 7GS
On
app
2Up —
FY75.17 FV17-19 FY79.19 FV19-2a FV2a,21 FY21.22 FYM-23 PROD FV23-24@UDGET
ORANGE COUNTY
87 MORTp p f'#ROL]NA
55
Slide #88
Community Services
Zoning CompliancePermit ReviewTirmes
Zoning Compliance Permit Processing
Fka-¢6rLMfRATQIfa4-9Vadwf W5BUSfi $Gaya
n-f asv6mw PaurvoIaauei7 w#h n 30Buwr@wDays
idQx —
97% 9T 6
96%
M%
�sx 96% a
aax
9a% 9M 9M
�Reademral
45% �Nar.Rmbcntlal
B9x
0%
75%
M6-17 FY17-19 F` = ... ... "21-22 FY22-23 Prat FY23-24 6Yid pi
GRANGE COUNTY
M DRT[[CARC}L]NA
Travis Myren said the dip is expected once new staff come on board and are in training
and then it will go back up once they are trained.
Slide #89
CommunityServices
Average number of Field Inspections per day
Field Inspections per Day
99
03 7e
M 7G 67
�,J
SO
53 93 93 47
5a
3]
20
1G
G
FYi6-17 F-M-19 F-M-19 FViM,3 F1137,21 Mi-23 F N-23 PROD M3.3491AGET
ORANGE COUNTY
89 M DRT[[CAROL]NA
56
Slide #90
Community Services
• Solid Waste — urge 218
F Total Expenditure Budget-$12,693,308
— Scid WeEbs FundAppropd 6edFund B919nm-$1.443.567
• Recommended Budget Changes
— $N.037Incr► eforspr s20241nIWIve ofkftrnalWng lkban OAsldeCm Recydkt.
creating 4 FTE%. Coal savings of$023,7sn as materlallce in FY2024.25
— Ve.072n►isecr► efor+ iawwKoccalssavinp(luoWnmFaclllbssT-schnlclanFTE
— �390,6001ncraasslnsxpar�asandSi67,500dacnaa+�lnrw*nwdu�iolncrs�e.+gcoais.�
Ih•w- clingprxessmg mwkei
— Malnuk4 slgnMa m cash funcl capoal ooms ak$1,H1,023 W malnum fv. 's Ia.b;wrm deli,
• Projected FY 2023-24 Ending Unrestricted Fund Balance-$4.SM
— Furd bsltows maws torf eriding oftwp capdal f el.No Ge"ral F+rod r"us.
4
ORANGE COUNTY
9d M DRT[[CARC}L]NA
Slide #91
Community Services
• Solid taste — page 218
— Maintain Current Solid Waste Prograrrk Fee @ $142 and $94-72 for Mebane Residents
Solid Waste Revenue Sources
uN�'�3ran
Ok ■m
n.esvfrnc 0im��¢s
ph�r Rm,u
ORANGE COUNTY
91 MORT[.[CAROL]NA
57
Slide#92
Community Services
• Analysis of Urban Curbside Change
Cost Savings to Internalize Urban Cutfside Cart
Re cylci ng Collections
FY2024-25
Ratsonn e 1 $ 237.489
Fuel 00,000
Total Internal Cost $ 267,499
External Contract Costs $+ (891. 80)
Total Savings 1623.7911
ORA{NGE COUNTY
92 Iti[RI-1 I CA ROLI NA
Slide #93
Community Services
* SMART Goal Solid Waste
GOAL-9596 OF RECYCUNG CARTS SMICCO WrrHIN 7 8U51W55 DAYS10$NtMFKAT100 FOR
SERVICE.
—otro wtsmekMonkime —=—largos ;;—Rrojgcttd
left
3100%
8D%
v 6MVr
—
m �
�+ c 4096
3
096
ORANGE COUNTY
93 NORT[-[CAROL]NA
Chair Bedford asked when the consultants will have a plan for reducing waste to zero.
Robert Williams said that likely will be brought to the Board in September. He said that
they are hoping to get the Solid Waste Advisory Group first for recommendations.
58
Slide #94
Community Services
• Transportation ServIces — page 234
• Total expenditure budget-$2,48 ,346
- E7,666 increase o net County Cases compared Io Base Budget
• Recommended Budget Changes
- E90.321 r?;^;nue increase in operating grants
- $57,706 for Iwo annual Iransportallon planning organitallon dues prevlousty in non-deparimental accounts moved
to department budgel
- $50,449 decrease for operational sawigs
- New Transportawn blwwn created responsIble fortransportalron projects, programs and polloles as wer as
pulbc engagement.
- $100,000 forCaurdy Trsrrsporle6on Muttimodlal Plan end Short Range Transit Plan upde6a
ORANGE COUNTY
94 MORT1[CARC}L]NA
Slide #95
Community Services
• TrransportationServices Revenue
OCPT Derision Fare and Non-Fare Revenue
oi.sw.a O
$l,4MA�
$Z,HMPD
01-M O
omme
at Rrxr.�
offlmr1 wn ran Rrwr.
$lRaAm
W
Fe IOLF-LR Ftb]LFL9 Fr10 L0.20 Ftl@0.21 re ffi 1171 TD32•23croj rF=-2I OLtlW
ORANGE COUNTY
95 MORT[[CAROL]NA
59
Slide #96
Community Services
• Total Ridership Across All Services
4CK Rider9hip
bamo-
vr.
SiGOp
`IX90?
015M
4IX900
ssAm
34�
3a vs
34�
L4m
rf]L1LT-LL I'Y]GIL-IY IrDMhkl "v:}L],E: I'/]QSb35Pm A'ID].3H G�Lk
RANGE COUNT`'
SORT[[CRROL7 NA
Chair Bedford said GoTriangle changes may require an updated Transportation Plan.
Nishith Trivedi said there are two plans to be updated, the short range and long-range
vision plans. He said that the short-range transit plan update will be next year.
Commissioner Richards asked if they are able to maintain services with the vacancies
because of low ridership levels.
Travis Myren said the staffing shortage has prevented more services, but the fixed route
services have not been changed or impacted.
Commissioner Richards asked what is being done to help staffing shortages.
Nishith Trivedi said they are recruiting more drivers and getting to the point of Mobility on
Demand becoming operational this fiscal year.
Slide #97
FY2023-24 Recommended Budget
• Questions?
4
ORANGE COUNTY
9' NOTUF11 CA12371-I_fNA
60
Chair Bedford asked where stormwater fees are in the budget.
Kirk Vaugn said they went to Asset Management Services.
Chair Bedford asked where the school collaboration consultant is in the budget.
Kirk Vaugn said the County Manager's Office.
Chair Bedford asked what DMV (Department of Motor Vehicles) collections charges are.
Kirk Vaughn said motor vehicle taxes are collected by the DMV and the DMV charges the
county a fee. He said they have not been budgeting that in the past.
Chair Bedford reminded the Board to send budget amendments and encouraged them to
contact staff for assistance with formatting.
Adjournment
A motion was made by Commissioner Richards, seconded by Commissioner Hamilton,
to adjourn the meeting at 10:04 p.m.
VOTE: UNANIMOUS
Jamezetta Bedford, Chair
Recorded by Tara May, Deputy Clerk to the Board
Submitted for approval by Laura Jensen, Clerk to the Board.