HomeMy WebLinkAboutAgenda - 09-12-2023 Work Session; 2 - Consultant Briefing on Comprehensive Land Use Plan 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 12, 2023
Action Agenda
Item No. 2
SUBJECT: Consultant Briefing on Comprehensive Land Use Plan
DEPARTMENT: Planning and Inspections
ATTACHMENT(S): INFORMATION CONTACT:
A. Memo from Clarion Associates Tom Altieri, 919-245-2579
Cy Stober, 919-245-2592
PURPOSE: To receive a briefing from Clarion Associates, LLC, on the Comprehensive Land Use
Plan (CLUP) for discussion and feedback.
BACKGROUND: At its May 16, 2023 Business meeting, the BOCC approved a contract with
Clarion Associates, LCC, to develop a Comprehensive Land Use Plan. The commencement date
for work was June 30, 2023, and the project kick-off occurred during the workweek of July 17-21,
2023. Most recently, at its September 5, 2023 Business meeting, the BOCC approved an
amendment to the contract adding additional meetings with the Board for project briefings,
discussion and feedback. This item reflects the first briefing.
Additional information is provided in Attachment A. A PowerPoint presentation will be provided at
the meeting.
FINANCIAL IMPACT: There is no financial impact associated with this item.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends that the Board:
1. Receive the briefing from Clarion Associates;
2. Discuss as necessary; and
3. Provide any feedback.
Attachment A
CLARION
Clarion Associates
919.967.9188
101 Market Street,Suite •
MEMORANDUMChapel Hill, NC 27516
TO: Orange
FROM: Director
1 • 2023
RE: First Comprehensive Land Use Plan Project Briefing to the Orange County Board .
Commissioners
This memorandum outlines the Comprehensive - discussion that will
be conducted at -• •-r 12,2023,Orange County :•.• of • •ners work sessionto brief the :•. • on
the project and receive direction on the project branding.
1. The first objective of the meeting is to brief the Board on project progress. The presentation will provide an
overview of the Phase 1 work completed and the Phase 2 work that has commenced.The graphic below provides
an overview of phases.
Phase 2: Phase 3: phase 4:
Phase 1: Identify New Evaluate Phase 5:
Launch Project Issues and Planning Develop the Adopt the Plan
O ortunities Plan
pp Influences
Month3-8
r
Meetings Meetings: "Aeetings: Meetings: Meetings:
• Staff Meeting Staff Working Group Staff Working Group Staff Working Group Staff Working Group
. Staff Working Group Meetings#2-#5 Meeting#6 Meetings#7-15 Meeting#16
Meeting#1,in-person • Community Major Deliverables: C°mmunity Public Adoption
- Reconnaissance Engagement Window Engagement Windows Hearings 121
Tour #1 Fact Book #2-#3
- Stakeholder Interviews Major Deliverables:
Major Deliverables: Major Deliverables: Public Hearing Draft of
Major Deliverables: • Current Policy Profile Staff,Staff Working Plan
• Project Management Community Group,and Public Final Adopted
Plan Engagement Window Review Drafts of Comprehensive
• Context Mapping #1 presentation and Comprehensive Plan Land Use Plan and
• Project Branding materia€s Public engagement Transmittal of Final
+ Summary of Summary of materials for Source Files
Stakeholder Interviews Engagement Window Community
• Project Website #1 Results Engagement Windows
• Summary of New Issues #2-#3
and opportunities • Summary of Phase 4
Public Input Resutts
3
2. The second objective is to brief the Board on the outcomes of the kickoff meetings and stakeholder interviews
conducted in Phase 1. A list summarizing the stakeholder interviews conducted will be shared as well as a
thematic summary of issues generated from interviews.This thematic list will be used to help organize the types
of information and questions that can be provided at the first round of public engagement occurring this fall.
The Board will be asked to identify any other topics that they would like covered in the public engagement
activities.
3. The third objective is to share with the Board the selected name of the planning process and request feedback
on the preferred process tagline.These items are currently under development and will be shared at the Board
meeting. Notable is that this name and tagline are for the planning process and not the plan document itself.
The name of the plan document can be determined during Phase 4 when the plan is being drafted.
4. The fourth objective is to share with the Board the general approach for the first round of community
engagement that is being planned for late October 2023.The approach presentation will include the date and
location for the first workshop, the general set up of the in-person workshop and corresponding online
engagement option, overview of activities, and overview of educational information shared. This will also
include a discussion on any targeted meetings that can be conducted after the initial workshop.
5. Finally, the fifth objective is to share an update on the development of the Equity Database. This database
will be used to publicize engagement activities to groups in the County that represent, engage, or work with
harder to reach populations that haven't historically been involved in local land use planning efforts. This
includes residents that define themselves as Black/African American, Hispanic/Latino(x), LGBTQIA+, members
of indigenous tribes, persons with disabilities, persons suffering from homelessness, and other community
members that have not historically been engaged in County planning processes.
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