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HomeMy WebLinkAboutMinutes-05-16-2023-Business Meeting 1 APPROVED 9/5/23 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS BUSINESS MEETING May 16, 2023 7:00 p.m. The Orange County Board of Commissioners met for a Business Meeting on Tuesday, May 16, 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice Chair Earl McKee, and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Phyllis Portie-Ascott, and Anna Richards (arrived at 7:07 p.m.) COUNTY COMMISSIONERS ABSENT: None. COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified appropriately below) Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present, except for Commissioner Richards. 1. Additions or Changes to the Agenda A motion was made by Commissioner Hamilton, seconded by Vice-Chair McKee, to remove item 6-a from the agenda. VOTE: UNANIMOUS Chair Bedford dispensed with reading the public charge. 2. Public Comments (Limited to One Hour) a. Matters not on the Printed Agenda Thomas Deis, from Triangle Youth Hockey of NC, spoke about their program, which serves about 200 children. He said his program has significant problems with the management of the Sportsplex. He said that their program competes against two different travel organizations that the Sportsplex management heads up. He said that the management provides better and more significant ice time for those competing teams. He said that the Sportsplex should be for the Orange County community. He said they have had to turn away youth from the program because they do not have space. He had materials for the Board describing the statistics for his program. He said that the materials show that there is a significant disparity in the amount of ice time for his program as compared to the other teams. He said they are 6 times the size of the other teams and only receive 3-4 times the amount of ice time. He said they serve children from 6-18 years old, but most fall between 9-14 years old. He said that the Sportsplex wanted to take their organization over, but they turned the Sportsplex down. He said that management has done numerous retaliatory things. He said that they just want to get back to the amount of ice time they had prior to the travel organizations use of the facility. 2 b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Announcements, Petitions and Comments by Board Members Commissioner Fowler had no comments. Commissioner Hamilton welcomed everyone in attendance at the meeting. She said she attended the Alliance Health board meeting. She said the next meeting will be on June 1 St, during which they will discuss the organization's budget. She said the Schools Safety Task Force will meet on May 2511 and assess what they have learned so far and discuss next steps. She said on May 20th, Alliance Health along with Orange County Social Services and Public Health, will host a Bee Well Resource and Family Fun event at Hargraves Center in Chapel Hill to share information about physical and mental health issues. Commissioner Portie-Ascott said it was nice to have so many people in attendance at the meeting. She said it was her 90th day on the Board. She said since the last meeting, she had met with the Arts Commission and had taken a tour of two Chapel Hill Carrboro City Schools facilities. She said while visiting Culbreth Middle School, she was greeted with a performance by a chorus class. She said she also visited Carrboro- Elementary School. She said she also attended the Juvenile Crime Prevention Council meeting. She said the Department of Justice will promote a campaign called NC SAFE the week of June 4-10. She said SAFE stands for"Securing All Firearms Effectively." She said firearms are the leading cause of death for children in North Carolina. Commissioner Richards arrived at 7:07 p.m. Chair Bedford said she attended a DSS Board meeting where they heard an updated on childcare subsidies. She said that the next budget public hearing will be held on June 1st. She said she was going to volunteer at the Bee Well event, assisting in the Healthy Carolinians survey. Vice-Chair McKee had no comments. Commissioner Greene had no comments. Commissioner Richards said she was just arriving from the Burlington Graham MPO meeting. She said she attended an orientation with the Orange County Partnership for Young Children. She said there is a sub-team working on filling open childcare seats and that team is collaborating with county staff. She said she hopes the team will find an effective strategy so that seats will not go unused. 4. Proclamations/ Resolutions/Special Presentations a. Proclamation Recognizinq the Success and Accomplishments of Orange County High School Robotics Teams The Board approved a proclamation recognizing five Orange County high schools for their robotics teams' recent success and accomplishments. BACKGROUND: Four robotics teams representing five high schools in Orange County have had recent successes at state and international robotics competitions. Team 587, The Hedgehogs, won the First Robotics Competition North Carolina District State Championship, and the team was subsequently invited to compete in the international First Robotics Championship. Team 4795, Eastbots, achieved the top ranking in the North Carolina district and was also invited to the international First Robotics Championship. The Hedgehogs and Eastbots both reached the playoffs at their divisions in the First Robotics Championship. Team 4829, Titanium Tigers, won the Johnston County District event and later competed at the North Carolina District State Championship. Team 7763, Carrborobotics, won the UNC Pembroke 3 District Event and also competed at the North Carolina District State Championship. These four teams inspire students of all ages to pursue STEM opportunities through robotics. Commissioner Fowler read the following proclamation: ORANGE COUNTY BOARD OF COMMISSIONERS PROCLAMATION RECOGNIZING THE SUCCESS AND ACCOMPLISHMENTS OF ORANGE COUNTY HIGH SCHOOL ROBOTICS TEAMS WHEREAS, On April 2, Team 587, The Hedgehogs, comprised of students from Orange and Cedar Ridge High Schools, won the First Robotics Competition North Carolina District State Championship, and the team was subsequently invited to compete in the international First Robotics Championship; and WHEREAS, On April 2, Team 4795, Eastbots, comprised of students from East Chapel Hill High School, achieved the top ranking in the North Carolina district and were likewise invited to compete in the international First Robotics Championship; and WHEREAS, On April 19-22, both Team 4795, Eastbots, and Team 587, The Hedgehogs, performed exceptionally well at the international First Robotics Championship, reaching the playoffs in their respective divisions; and WHEREAS, On March 12, Team 4829, Titanium Tigers, comprised of students from Chapel Hill High School, won the Johnston County District event, and later competed at the North Carolina District State Championship; and WHEREAS, On March 26, Team 7763, Carrborobotics, comprised of students from Carrboro High School, won the UNC Pembroke District Event, and later competed at the North Carolina District State Championship; and WHEREAS, With the support of the Board of Orange County Commissioners, Orange County Schools, and Chapel Hill-Carrboro City Schools, all four Orange County First Robotics Teams have increased their collaboration with teams in the county and across North Carolina; NOW, THEREFORE, be it proclaimed that the Board of Orange County Commissioners expresses its sincere gratitude and admiration to the students and mentors of Team 587, The Hedgehogs, Team 4795, Eastbots, Team 4829, Titanium Tigers, and Team 7763, Carrborobotics for their broad range of talents, impact on their schools and community, and dedication to inspiring students of all ages to pursue opportunities in STEM through robotics. This the 16th day of May, 2023. Jamezetta Bedford, Chair Orange County Board of Commissioners 4 A motion was made by Commissioner Fowler, seconded by Vice-Chair McKee, to approve and authorize the Chair to sign the proclamation recognizing the success and accomplishments of Orange County high schools' robotics teams. VOTE: UNANIMOUS Each team demonstrated their robot's skills and discussed the design and competition process. They also explained how their teams perform community outreach and improve STEM knowledge for all Orange County residents. Each team was presented with a signed copy of the proclamation. Chair Bedford expressed appreciation for the educators, staff, and businesses that supported the robotics teams. She said hearing about their impacts in the community and outreach to younger students was moving. She congratulated the teams for their success. Commissioner Fowler said that the students' accomplishments were quite impressive. She said she appreciated the collaboration between the teams. She said as a parent of a child with special needs, she also appreciated that the teams used their skills and abilities to improve the lives of people in the community. Vice-Chair McKee said he had previously spent time with the Hedgehogs robotics team and was very impressed. He said that in a competition the robots do not move slowly as they did during the meeting but are very fast as they complete challenges. He said the most impressive thing to him was that the materials to make the robots are not bought off-the-shelf but are customized for each robot. Commissioner Richards congratulated the teams, their families, mentors, and teachers. She said she was most impressed by the collaboration, even though it is a competitive sport. b. Resolution Honoring Chief Deputy Jamison R. Sykes for 28 Years of Law Enforcement Service and Awarding Him his Badge and Sidearm The Board adopted a resolution honoring Chief Deputy Jamison R. Sykes for 28 years of law enforcement service and awarding him his badge and sidearm and authorized the Chair to sign the Resolution. BACKGROUND: Chief Deputy Jamison R. Sykes joined the Orange County Sheriff's Office as a detention officer on August 25, 1995 and held the ranks of Deputy, Corporal, Sergeant, and Chief Deputy, serving in the Patrol, Civil, Courthouse Security, and Narcotics Divisions. North Carolina General Statute § 20-187.2 allows retiring officers to receive the badge they wore during their service with the law enforcement agency. Further, the statute provides that the Orange County Board of Commissioners may, in its discretion, award to a retiring officer his or her service sidearm at a price determined by the Board. It is customary to bestow upon retiring officers their badge and sidearm in recognition and appreciation of their dedication and service. In recognition of his distinguished service, Orange County Sheriff Charles Blackwood would like to award Chief Deputy Sykes his badge and sidearm. Vice-Chair McKee read the following resolution: 5 ORANGE COUNTY BOARD OF COMMISSIONERS RESOLUTION HONORING CHIEF DEPUTY JAMISON R. SYKES FOR 28 YEARS OF LAW-ENFORCEMENT SERVICE AND AWARDING HIM HIS BADGE AND SIDEARM WHEREAS, Chief Deputy Jamison R. Sykes joined the Orange County Sheriff's Office as a detention officer on August 25, 1995 and held the ranks of Deputy, Corporal, Sergeant, and Chief Deputy, serving in the Patrol, Civil, Courthouse Security, and Narcotics Divisions; and WHEREAS, Chief Deputy Sykes served his entire career, with the exception of three years with the Hillsborough Police Department, in the Orange County Sheriff's Office; and WHEREAS, Chief Deputy Sykes' service and dedication to the Orange County Sheriff's Office and dedication, service, and accomplishments in the field of law enforcement during his 28 years of service are hereby recognized and commended; and WHEREAS, North Carolina General Statute § 20-187.2 provides that retiring officers of the Orange County Sheriff's Office may receive, at the time of their retirement, the badge worn or carried by them during their service with Orange County; and WHEREAS, North Carolina General Statute § 20-187.2 further provides that the Orange County Board of Commissioners may, in its discretion, award to a retiring officer the service sidearm of such retiring officer at a price determined by the Board of Commissioners; and WHEREAS, Chief Deputy Sykes has served as a member of the Orange County Sheriff's Office for more than 25 years and retired from the Orange County Sheriff's Office on May 1, 2023; NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners as follows: 1. Sheriff Charles S. Blackwood is hereby authorized in accordance with the provisions of North Carolina General Statute § 20-187.2 to transfer to Chief Deputy Sykes the badge worn by him during his service with the Orange County Sheriff's Office; and 2. Sheriff Charles S. Blackwood is hereby authorized in accordance with the provisions of North Carolina General Statute § 20-187.2 to transfer to Chief Deputy Sykes his service sidearm at no cost to the officer. BE IT FURTHER RESOLVED, that the Orange County Board of Commissioners recognizes and thanks Chief Deputy Sykes for his dedicated service to Orange County and its residents. Adopted this the 16th day of May 2023. Jamezetta Bedford, Chair Orange County Board of Commissioners A motion was made by Vice-Chair McKee, seconded by Commissioner Greene, to adopt the resolution honoring Chief Deputy Jamison R. Sykes for 28 years of law enforcement service and awarding him his badge and sidearm and authorize the Chair to sign the resolution. 6 VOTE: UNANIMOUS c. Presentation Regarding Uproar Festival of Public Art The Board received information on a new upcoming, countywide festival called Uproar Festival of Public Art. BACKGROUND: Uproar Festival of Public Art is four years in the making. Supported by all three municipalities, UNC-Chapel Hill, and other civic and arts organizations, Uproar will drive tourism into the downtown communities during the slow summer months while celebrating the participating artists and community pride. The festival will take place through downtown Chapel Hill, Carrboro, and Hillsborough and will feature 60 outdoor works of public art. A jury panel and the public will be responsible for selecting winners and cash prizes will be awarded. Uproar is the first event of its kind in NC, due to its scale and prioritization of accessibility and community engagement, and is the recipient of the Orange County Arts Commission's first award from the National Endowment for the Arts. Katie Murray, Arts Commission Program Coordinator, made the following presentation: Slide #1 i Festival of Public i Art Slide #2 y . I ' ' Festival of Public Art What i� lJproar? A new arts festival coming to Orange County July 14-August 12, 2023. Sixty bold, large-scale, outdoor works of art will be showcased throughout the downtown communities of Chapel Hill,Carrboro, and Hillsbarough. �PR�� JULY 14 - AUGUST 12, 2D23 CARR80R0 CNAPiL HILL I NILLSBOROVON UproarFrstNC.com Katie Murray said that many groups are participating and that the INIC Department of Transportation will also be helping out. She said this event is free and open for all people. Slide #3 festival pf P�bli�Art Uprjm��Vporte e CHAPEL HILL CE ORANGE COUNTY RANGE COUNTY ARTS ants Slide .. I/ Why Are We ����� JULY 14 - AUGUST 12,2D23 CARR80R0 CHAPEL HILL I NILLSBOROVGN UproarFestNC.cam festival pf Pabli�Art Doing To celebrate artists. We wont our community to serve os the backdrop for fantastic, awe-inspiring works of art while celebrating, supporting, and welcoming the participating artists. SlideI/ ����� JULY 14 - AUGUST 12, 2D�3 Why CARR80R0 CHAPEL HILL I NILLSBOROVRN UproarFrstNC.com Fastival of P�bllc Art ■ - We Doing To engage art layers of all types. We believe ALL people should be able to participate in the arts. Uproar will pna�ide a completely free and accessible experience for visitors of all abilities and will engage the community in selecting the People`s Choice Winner. Slide • . I♦ Why �PR�� JULY 14 - AUGUST 12, 2Q23 CARRBORO CFIAPEL HILL�FIILLSBOROl1GH UproarFestNC_cam Festival of Puhli�Art Are We Doing To support and cele�arate our community. Katie Murray said she is hopeful this will bring people to the downtown areas during the Uproar will create an exciting reason tv visit Orange County during our slower summer months.Visitor spending will support our local +usinesses and offer an opportunity tv show off our community spirit and pride. Slide li �PRO� JULY 14 - AUGUST 12,2Q23 CARR80R0 CHAPEL HILL I NILLSBOROUGH UproarFestNC.com Fastival of Public Art How Will It Work? 1. CALL FOR ARTI5T5: 101 Applications! • 18+lining in the southeast • Outdoor art:3D, 4D,installation, projection, etc. • 5electian panel❑f artists+public art administrators • Selected artists receive $500+4 nights lodging+mileage Slidel �,PRDfl JULY 14 - AUGUST 12, 2023 CARR80R0 CHAPEL HILL I HILLSBORGVGH U p roarF estN C.c o m Festival of Public Art ■ Will • 2. INSTALLATION: Week of July 10 Katie Murray said the kickoff location will be confirmed very soon. • Supervised by teams of art handlers+ volunteers 3. CIPENING PARTY: Friday,July 14 in Chapel Hill or Cvrrbora • Celebrate artists, sponsors, and volunteers • Ticketed event Slide . . If �P�� JULY 14 - AUGUST 12, 2023 CARRBORO �CHAPEL HILL I HILLSBCRCVGH U p roarF estNC.c om Festival pf Puhli�Art How Will It Work? �. FESTIVAL/VOTING PERIOD:July 1�—August 11 Sli • Visitors will seek out and score artwork • Travel itineraries will guide Yisitars to our hotels and businesses • Trolleys in Chapel Hill/Corrboro and❑range Caunfy Dpt. of Transportation in Hillsborough will prav�de transport assistance •- #10 I/ How Will It Work? �P�� JULY 14 - AUGUST 12, 2Q23 CgRR80R0 �CHAPEL HILL I HILLSBOR4VGH VproarFrstNC..com Fesliypl pf Public Art 5. AWARf]S PARTY: Saturday, August 12 vt Eno Arts Mill, Hillsborough • $l0,ODD Jury 1''Place $14,444 People`s Choice Award • $5,444 Jury 2"d Place Spansor`s Choice Awards far • $2,500 Jury 3rd Place donors $1,000+ Slide I/ �P�� JULY 14 - AUGUST �2, 2Q23 Jury CARRf3bR0 �CHAPEL HILL I HILLSBORDt3GH UproarFestNC.cam Festival of Public Art Panel 's i• �*� � p+tl ANTOlhtE WILLIAt+hS LARRY WHEELER STACEY L.KIRBY Award-winning inferdiseipfinary Refired director, InsTallofion orfist;winner of ortis};UNC MFd North Carolina Museum ofArt ArtPrise 8 10 Slide #12 CARRBOPO Festival of Public:Art 3 REASONSto get excited... Uproar is the first event of its kind in NC. Uproar is the first everrt of its nature in our state.The scale of the event, artist support,and prioritizptian 4f ac�essihility, make this different From similar festivals. Slide #13 QUON ROOR 23 _ _ # 3 REASONSto get excited... 2 Uproar is going to lae k�ig newt Wear►ticipatebroad media coMerage from around the store. Thy�vrnfaini�reach of Uproar pprFners+Andrea Cash Creative will reach millions of peoplethroughvutthe Triangle and beyond. Slide #14 12, 2023 Festival of Public Art 3 REASONSto get excited... Uproar will show off Change County. Uproar will shine a spotlight an Grange County and shvwcasethecrevtive soul Ivng synonymous with Chapel Hill, Carrboro,vnd Hillsborough. SlideI♦ ����� JULY 14 - AUGUST 12, 2023 LARRBORO CHAPEL HILL I HILLSBOROL}GH UproarFestNC.cam Festiupl of Public Art How toGet Involved VOLUNTEER! Katie Murray said there is a great need for volunteers and sponsors. She said that there is a • Outreach • CtpeningfAwards Party help • Artist Hospitality 8.Welcome Centers • Logistics Support form online and • they have a job for Slide #16 I� ���� JULY 14 - AUGl1ST ]2, 2Q23 CARR60R0 CHAPEL HILL I NILLSBOROVGN UproarFestNC.com f25tivQl Qf RVIDIIC Aft How toGet Involved SP�NS�R! • Sponsorship range $500 - $25,000 (individuals er businesses) • Statewide marketing campaign • Logo placement �naming opportunities for Opening/Awards Parties, People's Choice Award, and more SlideI♦ JULY 14 - AUGUST 12, 2Q23 ���� CARRBORO CHAPEL HILL I FIILLS80ROVGH VproarFestNC.com fes#ivQl of PVtslic Art How to Get Involved SRREAD THE WARD! @UpraarFestNC @C�CNCarts UproarFestNC.com 12 Slide #18 .PRORR Festival of Public a rt Chair Bedford said she'd already signed up to be a volunteer. Commissioner Greene thanked Katie Murray for her hard work and was happy to see the idea coming to fruition after several years of planning. Vice-Chair McKee thanked everyone who worked together to make the festival happen. Commissioner Richards noted that having support from the National Endowment for the Arts is significant. She said awards from the National Endowment for the Arts are highly competitive and showed how much work Katie Murray put into the application. Commissioner Hamilton thanked Katie Murray for the great presentation. She said that getting an award from the National Endowment for the Arts indicates that Katie Murray paid attention to the details and conveyed them effectively. She said she looks forward to hearing about how everything went after the festival. Commissioner Portie-Ascott thanked Katie Murray for her presentation. She said she is looking forward to the event. 5. Public Hearings a. Joint Public Hearing with the Historic Preservation Commission Regarding the Proposed Designation of Three Properties as Orange County Local Landmarks The Board conducted a joint public hearing with the Historic Preservation Commission (HPC) to receive public comment on the applications to designate the Harvey's Chapel AME Church, Eno Quaker Burying Ground, and David Faucette House as Orange County Local Landmarks. This is a routine joint public hearing required by state enabling legislation and the County's Historic Preservation Ordinance. BACKGROUND: In 1991, the BOCC adopted the "Ordinance Creating the Historic Preservation Commission (HPC) of Orange County," also referred to as the "Historic Preservation Ordinance." In 1997, the BOCC adopted the Local Landmark Program, a voluntary program allowing the HPC to designate properties of local historic and/or architectural significance, as authorized by NC General Statute 160D-9-40 - 160D-9-51. One of the HPC's duties is to recommend properties to the BOCC for local landmark designation. Properties must meet a high standard of historic and/or architectural significance to be designated as a landmark. The higher standard is appropriate since landmark property owners are eligible for a 50 percent property tax deferral as provided by state law, as long as the property retains its historic character. The intent of this tax treatment is to provide a modest benefit for owners who face high costs to maintain, paint and repair their historic buildings, usually by employing local tradespeople. 13 The historic landmark designation process involves several steps culminating with the adoption of an ordinance by the BOCC for each individual landmark. The HPC adopted a motion at its November 2, 2022 meeting stating that the three proposed properties possess special historical and/or architectural significance and are worthy of landmark designation. The November 2, 2022 HPC meeting minutes are provided at Attachment 4. The application materials for each eligible property (Attachments 1-3)were then submitted to the State Historic Preservation Office (SHPO) for review and comment as required by state law. The SHPO provided positive reviews (Attachment 5). The next step is for the HPC to hold a joint public hearing with the BOCC, as required by the County's Historic Preservation Ordinance. (It should be noted that a fourth property, the Davis Cotton Gin and Barn, also received HPC approval at the HPC's November 2, 2023 meeting and was forwarded to the State Historic Preservation Office. However, the SHPO is still reviewing that property, so it is not eligible for further consideration at the County level at this time.) Following this joint public hearing, the BOCC and the HPC will take into consideration public comments, if any. It is projected that the HPC will then present final draft landmark ordinances to the Board of Commissioners for consideration and adoption, likely at the June 6, 2023 Business meeting. Peter Sandbeck, Cultural Resources Coordinator, introduced members of the Historic Preservation Commission (HPC). In attendance from the HPC were Art Menius (Chair)and Steve Peck, and Todd Dickinson and Anne Whisnant, who contributed to the research efforts. Peter Sandbeck gave the background of the landmark designation process. Peter Sandbeck made the following presentation: Slide #1 ,fy a HA4YEY5 CHAPEL EWE CH UP CH �+�9iRR Peter Sandbeck said there has been no opposition to this and that it is a voluntary program. He said that once a landmark is designated, they receive a 50% deferral on property tax. He said it is held in Escrow and if the landmark is damaged then the status is forfeited, and the taxes have to be paid back. He said this is a 1940 era church. 14 Slide``#2 Wcation of oNEinal church "x fl JFfr Loca•..,..of present-day Church I�s.•r Peter Sandbeck said the original church started in 1882 way back in the woods. He said that is the 7 Mile Creek Preserve Property now. Slide #3 Sr.x•n Mllc iYnrk Prcirlvr. '05rer PL1n(Pha5e 1] ST1 nVde Cm&..Fr wt l 4WP Tr11141 Mr j '�•' - MARm Forall TM ea 4^W - RY Mlral W 131IM} Sr�lor i6a10 brdE�ergenQ'h[refel • • Fti��Pt+. .. ■ Ei m Ivr+ + F'acel bm�bry ..� Fuhn CanpF.; Igrx11 lonllcrQ i.l uimf b 1 inch=AD hol 6 - ENE M 5.:a.e.. 15 Slide #4 R � m E G | c . . 6 G \ m \ � &} r ¥ I S3 aQ I r / . 5 . s a \ . . \ � \ az of - _ K Vt G . ® ' i con« c / . ° ° . �� m � _ ., o.�® . % . t m Peter Sandb ck said this is a 1918 soil survey map and ! shows m e church indicated by the yellow circle. He said that a group of students G the U N C Oral History Project did a series called "d ark roads and they were roads used to access churches orcemeteries that became unusable over a period of time and during the $m Crow ere. Slide #5 � ® ■ ° DUKE �& � • , RA D . q • RI£/& ORO . , .�0 . e - . , • z .%�• _ a a E5£fV4D@3m - �� � • ! , ,� -�� 16 Peter Sandbeck said 1936 highway map in slide #5 showed no road going to Harvey's Chapel, so it had to move. Slide #6 IS , . '. r �F x • '`ii``�tC yI� 'dR 3 . 4 Peter Sandbeck said that this is the old cemetery and there is only one marked gravestone. He said that it is a gravestone of a man that was a cook in the Army in World War I. Slide #7 .si.., - 'FYM1 - ysi'b'2 r y 17 Slide #8 i r � ' }• -'Vr- am ;rY.�}�=�'�� Slide #9 'LrAlt4, Theheauxlf+Ahktlm white chur<hthahi rsesHansy`s •"'`'• Chapel kbdiy rdi ccastnicW in 1%A Har'rrf s is lwrily a was feLmOed jftz hs F&n,,FV dlurrh-nwiaF the wlrerm mngmgatc b"'Po{IWnrh Fr imJ—id Ar—r .Amws.n ramd.,+w,r4 h" mcmbr's are de iz"ed from The f-11-e 9—PA 4 . 5F"r.[q 54 a4iVrG14¢rU'{rnr 4R`Y.WdL 3}i•WvYh famdms.The irLsid•of the church 15 WaFm wit31lfre 49M.Of rta'„�m 1y.Th.;—I.-..-dh�Ml�r �. �tmmej� anaredael4ek,atl6th*Sgnsaarhomedr+d +sresraf brrd lmm EC T*IcmRs.:r,alxal hhr,-.,. - -- g4ss Swye'.Ndgigs L+ihr Lo..'tr•h"•r1,n.-j,Ilr,. 2-r '.... io-.rrnity tl is P�Ff'" _ � Z�* Ail I J yt ti .- t, �ri.rdALrfi - lI TWt1',*rtJN R`euyio pLLs hr lnr. nets+]' n,r LurN,Lrtgo.rrt#�Iw w a� _ _.—_ J '�-� �•,•}j� s rt r6r'r�ly,9 LFl 9rLFSlro9'e.9L'Ot"•_•, - k ri AYC{�YJ44711rN:nofi.l:µ5'�f"rs.n.r:-�. - Iwf.IFL1{1 gJatlF�r[r 1n yhJy'M1-S7ryF lu irJtl . "r1Yr-r dY raP ryrynaWiln FL76'['A�7^d hLLrk,rlr r i... .:,}',i#}.5'�kL•r s[ �tyhryrL-e nlF.nilr[Mflh.y}n rhuni.r,FrF r aahrn ntlrr rrrxtrrrnMnh�rhrL n-,Sll. UMRhfYrbryr,rlh[F.1iShrynr m.rryullk 'I"'•.-_:•�. - "r�r.a'n�nrSawl� �.Lom�yrs L{rwnl,xre mrlartYrL�. - n+.•#si lu llrt y��rt NrRLLy Fr.vw M.Mrt'lap]drr[n lu r,pdyiggwrmil WIL-11,rµ'F tirtL tknLlrn hr LP'lira N lr;.rrrl.k wd Lori to—d o4., 1•, a ti^C}artl rx.lrtw A Lie T1-s11-renlalns a eacrcd spxc cf mfKnwy anti +nlr inl MaAy nlnlrarns of the[hixxh. Peter Sandbeck said the students created this "zine" for the Harvey's Chapel Church. 18 Slide#10 _ � T - �f Peter Sandbeck said it is very special because it probably started as a slave cemetery and then that is usually where churches were built after the war. He said they were still burying people there up until the 1930s. Slide #11 1 f f f� � *x, YP h . 7 jo d e OLIO rti4 .' A w� 19 Peter Sandbeck said that the Quakers were hugely instrumental in settling the area. He said they had a split with slave holders vs non-slave holders. He said he learned that the split sent some to Indiana where they established Orange County, Indiana. He said that is where they offered land for sale to freed slaves from NC. Slide #12 Eno Quaker Burying Ground • Hillsborough Slide #13 A.NIX 51 f. 1' .if F ��s K f ' '` 20 Slide #14 x ff4 I I I , - ,. ,�i I . f I 4 Peter Sandbeck said there are about 300 burials marked with fieldstones and some carved markers. He said the rest are depressions in the ground. He said there is a beautiful stone wall. He said it was used as a burial ground up until the early 20t" century. Slide #15 . # , � •.", � ..� ice,` fl:._},;' S: OPP d . k 4y jrL t � 21 Slide#16 Ar Y I� 22 Slide#18 . Z � p ��- \ Slide #19 �� * �� y '��� �� . �•� ' � � _`���� -jp . � ^_:� � • � - � � � �� � I-J . . _. . . �. . j . Iry IT . zr r ��. � `� » ±� A � ~ » - / \� w . « . - , ■y . r 23 Slide #2O � Peter Sandbeck said th is is the David Fauc#e house and is a great example of the mid- 1 9cGu? amhil Gum and sildalong the Eno River. Slide #21 �. 24 Slide #22 F: CAR south e3evatlnnsviev to Peter Sandbeck said the home has original chimneys and has been carefully and beautifully maintained by the same owner since 1997 and was owned by the Faucette family up until that time. Slide #23 Peter Sandbeck said the interior woodwork is all intact. 25 Slide #24 x r �Y �•'fir S '.. � + r _ jidii i t.i:•s�..'S'. Peter Sandbeck said that NCDOT will be replacing this bridge and because it will be a landmark, DOT will have to come to the Historic Preservation Committee for approval. Commissioner Hamilton asked for clarification if the tax benefits could last forever. Peter Sandbeck said yes, in theory, as long as the landmark was maintained. He said that the tax deferral is 50%. He said that investment in historic properties can actually increase the value, offsetting the tax deferral. He said the net cost to the county is about $20,000-$30,000 per year. Commissioner Greene thanked Peter Sandbeck for the presentation. She asked if he was aware of a paper written by Mark Chilton, the Register of Deeds, about Herman Husband and how he was disowned. She asked if he would consider adding his paper to the resources list. Peter Sandbeck said he was aware and had been provided with the paper by Mark Chilton. He said it was a complicated thing being a Quaker in society. He said that Mark Chilton endorses this project. Commissioner Greene said she learned a new word "apotropaic"when reading the history and that it is something that wards off bad spirits. Peter Sandbeck said that it is almost a hex sign and other signs used to ward bad spirits. He said this was very common over doors of old buildings as well. Vice-Chair McKee said he was familiar with the type of stone used at older cemeteries. He said he is the cemetery committee chairman at Little River Presbyterian and has been for 50 plus years. He said that Little River Presbyterian was built two years after the Quaker church. He said they do not know how many stones may be there but there is about a 2-acre section that is full of graves with no stones. He said that years ago he was told by older members that the process of keeping up a graveyard was a twice per year"scraping" of the graveyard. He said this would be people that had family buried and those that were caretakers of the space would take their hoes and tools to clean it off completely. He said that Thomas Miller told him that as a youth he remembered finding broken stones, stones that had fallen down, and that were moved out of the way because there were no markers on them. He said if you go into the east parking lot at the church you will still see blank stones sitting in rows. He said there are probably 1000 grave sites there. He said that when the Hillsborough church was going to expand, they found that the corner of the church would have been on what is assumed to be two unmarked slave graves and because 26 of that,they agreed with the church in Hillsborough to provide a place and a dedication and marker for the unknown graves. He said those were moved and reburied to Little River. Commissioner Fowler thanked Peter Sandbeck for the history of the landmarks. A motion was made by Art Menius, Chair of the Historic Preservation Commission, seconded by Commissioner Richards, to open the joint public hearing. VOTE: UNANIMOUS PUBLIC COMMENT: Paul Kleever and his wife Sally Freeman said that John Wesley Thompson was one of the builders of Harvey's Chapel. He said that he, his wife, and their neighbors live on land that was owned by John Wesley Thompson. He said they are members of the Eno Friends Meeting of Hillsborough. He said that their name is from the historic Eno Friends. He said that they are privileged to be part of the legacy of the community of Harvey's Chapel, and they speak in endorsement on behalf of their neighbors. John Bell said there has been an effort for over twenty years to document the cemetery. He said it does not have an owner or access, except through a neighboring property. He said without proof of ownership, the Chapel Hill Society of Friends, felt that the landmarking process was the best way to preserve the property. Frank Alford said his mother is a part owner of the 700-acre Crutchfield property that adjoins and surrounds the original church site. He said he was curious how landmark status will affect his mother's property. Peter Sandbeck said that landmark status will not affect neighboring properties. He said that the goal of the designation is to preserve the status quo. He said it will not injure the surrounding land. Frank Alford asked if the church is still the owner of the land and that the family story is that part of their land was given for the church. Peter Sandbeck said the church is still the owner and there is a deed from 1892 where it was conveyed. Vice-Chair McKee said it mentions in the information packet that the Quaker burial ground was leased. Peter Sandbeck said that is the problem and there was no deed. He said that no one was keeping track of all of property deeds. He said that Harvey's Chapel cemetery is one example of hundreds of cemeteries in the county that are not maintained. He said ultimately there needs to be a mechanism of ownership and that creating a landmark is one step to that. He said they have discussed creating a trust to maintain the cemetery. Commissioner Greene said the commission had mentioned using ground penetrating radar to mark graves and that could be something at Little River as well. Peter Sandbeck said that the Town of Hillsborough had used the technology in the old town cemetery to identify burials and they found a couple dozen graves. He said that is a great tool for places like that. Vice-Chair McKee said he was glad to hear mention of the other possibly hundreds of cemeteries. He said that two of the farms that he has leased for years have family plots on therm. He said that in 50 years of leasing them, he only had one instance where a family member came to try and track it down. Peter Sandbeck said that outside of Hillsborough, Governor Burke is buried next to Latta's Egg Ranch and to access it, you have to go through a cow pasture that is privately owned. He said they let you do that, but access is an issue for many burial sites. 27 A motion was made by Vice-Chair McKee, seconded by Commissioner Hamilton, to close the joint public hearing. VOTE: UNANIMOUS 6. Regular Agenda a. 2022 Longtime Homeowner Assistance (LHA) Program Evaluation This item was removed from the agenda and will be considered at a future meeting. b. Approval of a Professional Services Contract with Clarion Associates to Develop a Comprehensive Land Use Plan, and Approval of Budget Amendment #9-A The Board received a brief staff presentation to include an overview of the consultant selection process and scope of services to develop a Comprehensive Land Use Plan (CLUP) for Orange County, and approved a professional services contract (Attachment 1) with Clarion Associates, LLC and Budget Amendment#9-A. BACKGROUND: Orange County's existing 2030 Comprehensive Plan is an official public document that provides a framework for long-range land use decision-making. The Board of County Commissioners (BOCC) adopted the 2030 Comprehensive Plan in November 2008. Although the plan has been reasonably maintained since adoption, the initiation of an update has been approved by the BOCC to maintain the authority to enforce zoning regulations, consistent with the requirements of NC General Statute (NCGS) 160D Article 5. Each of the municipalities in Orange County also enforce zoning within their planning jurisdictions and similarly maintain land use plans. At its October 18, 2022 Business meeting, the BOCC adopted a Resolution of Intent commissioning the development of an update to the CLUP, beginning with information obtained through the Countywide strategic planning process. The CLUP will serve as both a physical plan and policy guide developed through an analysis of existing conditions and trends, evaluation of the existing 2030 Comprehensive Plan, and will incorporate land use related aspects of other recent County planning initiatives in the areas of transit, housing, climate, and Countywide strategic planning. The result of this new planning effort will be an updated, long-range vision for the County, with corresponding policy recommendations and guidance for implementation of the plan over the next 10-20 years. While the NCGS does not require specific elements for comprehensive plans, it does list the typical topics that are worthwhile to include in a CLUP. Orange County's CLUP update will address the following topics, among others: • Identification of existing conditions and trends: • Issues and opportunities facing Orange County; • Employment opportunities, economic development, and community development; • Public services and infrastructure; • Housing and Transportation; • Passive and active recreation sites and facilities; • Identification of natural hazards such as flooding, winds, and wildfires; • Protection of the environment and natural resources, including agricultural resources and water and air quality; 28 • Protection of significant architectural, scenic, cultural, historical, or archaeological resources; • Recommendations that set a path for future County planning and identification of areas where municipal coordination and partnerships are needed for implementation; • Comprehensive land use goals and objectives that are concise and practicable; and • A Land Use Plan and Future Land Use Map that identify and express the pattern of desired growth and development, including the location, distribution, and characteristics of future land uses. Request For Proposals (RFP) Process of Evaluation In February 2023, Orange County issued a Request for Proposals (RFP) to identify a qualified consultant to develop a new CLUP for Orange County. Two qualified proposals were received and evaluated by a review committee consisting of the County's Chief Equity and Human Rights Officer; Planning Director; Deputy Planning Director, Long-Range Planning & Administration; and Senior Planner. The committee evaluation was based on the following criteria: Maximum Criteria Point Value 1. Consultant experience as it relates to the scope of services of 15 the RFP and project deliverables 2. Technical approach to the project, proposed tasks, and 25 timeline to complete work 3. Project Organization 25 4. Consultant's capability and capacity to perform project 20 5. Total cost of proposed services 15 Total 100 Through the proposal evaluation process, the review committee has unanimously recommended Clarion Associates for contract award. Clarion is a nationally recognized land planning and zoning consulting firm with offices in Chapel Hill and Denver. The Clarion team is also joined by Equinox and Tate Consulting. Equinox brings additional tools and expertise in the areas of land and water resources protection, implementation of sustainable strategies, creation of healthy living opportunities, and development of land in an environmentally responsible way. Tate Consulting will provide additional facilitation expertise to the team and has led successful community engagement efforts that address diversity, equity and inclusion, as well as environmental justice issues. Key Principles and Components of the CLUP Project The Plan will be grounded in the principles of social equity, and synthesize and build upon previous outreach efforts and relevant aspects of recent County initiatives in the areas of transit, 29 housing, climate, and strategic planning. The following key principles and components have informed the scope of services: • Public Engagement: A synthesis of information obtained through other recently completed County public outreach efforts, most specifically the Countywide Strategic Plan. That Plan's land use survey questions will be used to help inform Orange County's future land use goals. A project website will be used as a mechanism to keep the public informed during the process, which will include a series of outreach waves (See the "Summary of Project Scope and Approach" for additional information about outreach). • Social Equity: The Plan will approach components through a social equity lens, consistent with the One Orange County Racial Equity Plan. The lens will be specific to the needs, communities, and populations of Orange County, with focused efforts made to engage historically underserved or disenfranchised communities, and communities of color. • Graphics, Length, and User Friendly: The Plan will be of a length that is conducive to user- friendliness and written for the general public. Easy to read and informative charts, graphs, and maps will be used throughout the Plan. Visualization techniques that graphically and accurately depict pertinent information will be provided for each component of the Plan. • Identification of Potential Partnerships and Regionalism: Identification of partnerships, including other County departments, that may be leveraged more efficiently and effectively to help implement the Plan. As a County that does not own/operate/maintain a public water or sewer utility, partnerships with utility providers (municipal, water/sewer authority, and non-profit) will need to be identified through the planning process to achieve shared goals in the areas of social equity, housing affordability, and transit supportive development. • Plan Recommendations: To include land use policies, future Small Area Plan needs, and proposed Unified Development Ordinance (UDO) amendments that reflect a future land use vision balancing stated interests obtained through the planning process; identification of shared County and municipal goals (e.g. housing affordability); identification of land use goals and objectives that are shared with other adopted County plans; and an implementation strategy. Summary of Project Scope and Approach The project schedule spans a little over two years from kick-off to Plan adoption and includes the following phases: Phase 1: Launch Project Phase 2: Identify New Issues and Opportunities (1st Outreach Window) Phase 3: Evaluate Planning Influences Phase 4: Develop the Plan (2nd and 31 Outreach Windows) Phase 5: Adopt the Plan (Public Hearing) Public Outreach: A cumulative approach to public outreach will be utilized consisting of three- waves: Wave 1: Confirming Community Aspirations - testing and confirming critical planning issues, defining community aspirations for the County in 2045, and sharing data and trends. 30 Wave 2: Paring data and trends analysis with related policy questions and present draft conservation and growth framework. Wave 3: Presentation of draft Comprehensive Land Use Plan. Planning Board and BOCC: The project scope includes three rounds of meetings with the Planning Board and BOCC to be held at strategic points in the planning process. Generally, these meetings are to occur at the beginning, mid-point, and near the end of the process. The purpose of these meetings is for the consultant to brief the boards on project status and findings and engage members in discussion about the direction of the plan. The consultant will also provide interview opportunities for Planning Board and BOCC members, among other key stakeholders, during project kick-off. The boards will receive updates from staff throughout the process and, ultimately, the Planning Board will provide a recommendation to the BOCC consistent with the NCGS. Project Steering: A Steering Committee comprised of staff representatives from multiple County departments will review draft work products and provide feedback; provide reactions to the consultant team on public engagement approaches and activities; and serve as ambassadors to the planning effort, including a liaison role to respective staff and advisory boards, where applicable. The Committee will meet monthly through most of the planning process. A complete list of Protect Deliverables and Fee Schedule are provided as Attachment "A" to the Contract (Attachment 1). Tom Altieri, Senior Planner— Long Range Planning, made the following presentation: Slide #1 ORANGE COUNTY NORTH CAR UNA Professional services Contract t Develop a Comprehensive Land Use Plan Board of County Commissioners May 1 , 22 item 6 b. 31 Slide #2 Purpose 1. To receive an overview of the consultant selection process to develop a new Comprehensive Land Use Plan ( LLIP); 2- A summary of the scope of services; 3, Consider the approval of a contract with Clarion Associates, LL ; and 4. Approve Budget Amendment ##9-A ORANGE COUNTY M]ORT]I CARC}LINA Slide #3 Background l_UP provides framework for � long-range land use decision making • Existing "2030 Comprehensive _ Plan" (Adopted, November 2008) -r.- • BOCC Resolution of Intent to � update the Plan (October 2022) - Request For Proposal (RFP) . issued (February 2023) ORANGE COUNTY NOFM I CAROUNA 32 Slide #4 F FP Key Principles and Components Public Enaanement; A synthesis of inforuotion obtained through other recently completed County public outreach efforts(i.e.Countywide Stralegic Plan). It's land use survey questlons to help Inform future land use goats. Social Eauily;Approach components lhmuQh a social equity lens. Focused efforts made to engage hlslorlealy underserved or dlsenfranchlsed communitles, and communitles of color. Graphics. Lerglh and User Friendly- Plan length That is conducive to user- friendllrrerss and written for Ihe general public_ Identificalion ofPolential Partnerships and Revionalism. Identify partnerships, that may be leveraged more efflclawly and ef}ectively for Plan Impmmenlalion. Plan Recommendalions; In the areas of land use policies; future Small Area Plan needs- proposed UQD amendmenls; and shared County and municipal goals, a mong others. ar_ ORANGE COUNTY ?40FM n CAROLINA Tom Altieri said one partner might be the water and sewer authorities in the county. Slide #5 Proposal Review Committee • ounty's Chief Equity and Human Fights Officer; Planning Director; Deputy Planning Director, Long-Range Planning; and Senior Planner Scored proposals based on: Experience (15%) Technical approach(25%) Project organtzatlon (25%) — Consultant'scapabilfty and capacity(20%) cost(15%) Interviewed firm with highest scoring Proposal • Recommending contract award to Clarion Associates, LL , ORANGE COUNTY NORMt CAA DNA `�r�ng� �nurtiy Ilir�s#ra#es If7� Outcor�,�s of . 33 Slide #6 ORANGEAL r Slide #7 ORANGE CDUNr� 0t r k� 4 Slide34 • : Planning Process - 5 Phases Phase�; f�hhase 3� �h2,se 4� 2.6 Sli �h�rse 1• idc��+y�aN Ewa4uate Phase 5� L.alJfi€rNr?}JL'Cl auuesand Planning �,ne4opLhe �udn�tthePLan � In{I,�fCnCe# rll{'{„YS HIJS�� 15*9 rIY4 "a��YS .I{{II:¢C, • SFd 11 Mfre� SIPMh,D{-•'+�4 ��Ir2 .I�nnn3 Lam-n:_. �FiYFtlI�CGmMI� ��q F.tl�mmR7r • Lr�(.prnnor� Nkelrq�a�l-�si Hygrrr f{ wwtu ng�A7-i4 r,�r-ng yh Wtfrp�*!n•pawn CommcruF� �arl�mun� Pr�lK .ti • pe5v�mnr..nr. 4��g�mwywr,rlaw "aa Ueinwrano-: F�y�watrasnnml,- u.xnrq.{21 taus 11L f•rip� R2_t} • "•_kaJt{n hn.rwr+.. 'ITT I+�h411Ws. H�arC4ikxlaWra. ONFxradlx Ihidt+{�.w�rJOranel p.�T�.rrr,6r• �m�e 9rflrr wall. ir.H bw�.2�,rl Igo- • PlopcxrAanage.cM Camml,nlrr r,bF[Re•kwC�uhssl FlnalAdupie+d hlm (rry�TinwY U1rlfrnv ::YwnniNwm1�w Hc� I grpr�hwirw� - Ccrt4�t h'bppi�P #[pnrarwovll and P�4c a'r�ymmc Ls'a lW Ran•irltl • rr iru�,rrd Mj iYIMhJ. ffulr�'a ib TrammrllJ ad Flnrl . S'rmmrlyroF .rr..ryr�rrl �nlnn�lmly S��xcspk7 31�7Y.faJdri Ilnni�mn Eip��f�iw4 wr,ao.r Fi'AYJnrv1m'hiiri-*•n •P*geclWelr,�ha ML�4eeu�s fit-ri •SunrMtryal4r�6auc: SummsryafPrasci irk f 7p prnlivclx-r pmk lulr..e hnyJ 1. •- Public Outreach i cumulative approach public i WindowConfirming Community Aspirations- # confirmingand critical planning defining aspirations,community r d_ _ TestingWindow 2: Growth and Conservation rfdata/trends policy i and present draft i Windowgrowth framework. - P. -&Aj�- ORANGE COUNTY 35 Tom Altieri said each "window" will involve in-person community engagement. Slide #10 Public Outreach: Innovative Tools and Techniques Cloud-based project management tool Develop project identity and brand (name, logo and tagline) Branded project website Equity Database Tutu-phase community engagement approach (in-person meetings with subsequent virtual engagement "windows") Targeted meetings as needed to engage harder to reach communities Advertising and publicity guidance to track and maximize responses from targeted communities Mapping of Equity Opportunity Areas Use of H+T (Housing + Transportation) index ORANGE C01 �:'V41''I CARd:i Tom Altieri said that the community will have a familiarity with this project and be engaged during the two-year process. Slide #11 Planning Board and BOCC • Three rounds of meetings with the Planning Board and BOCC to be Field at strategic points in the planning process. Purpose is to engage members in discussion about the direction of the Plan and brief the boards on project status and findings. • The consultant will provide interview opportunities for Planning Board and BOCC members during project kick-off (July 2023). Boards to receive updates from staff throughout the process, and ultimately, the Planning Board will provide a recommendation to the BO . OR1 17_-F C OL NTY �t 1K I I I CA kk 11.1 NA 36 Slide #12 Steering Committee • Comprised of staff representatives from multiple County departments to: — Review draft work produots and provide feedback; — Provide reactions to the consultant team on public engagement approaches and activities;and — Serve as ambassadors to the planning effort, including a liaison role to respective staff and advisory boards,where applicable_ • The Committee w i I I meet monthly through most of the planning process. sW ORANGE COUNTY NORT][CAROLINA Slide #13 Project Schedule PR13JECI rd C7NrH 1 2 3 4 5 6 7 0 9 A 11 12 13 14 15 IG 17 18 19 20 21 22 23 Z4 25 26 TH-Qs :Launch 0 Rhaca•2:Idarldry Mow Mum.S 0VPMMiIM Phmr 3:Ev uate Flaming In Des Phmc 4:6eveiop Plan Phaaa 5:.Wrap[P1oh t !Mm siwr.�commeiw�ro.rm��1 8�rn^64Vmmkle+s M�sw�l soeerh¢Can mine#Ste''+k7 eMa'Fer} Pi,vmlry Surd M—d da-1-f[nmmau— Tom Altieri said there will be county board meetings at months 7, 12, 17, and towards the end of the process. 37 Slide #14 Recommendation The Manager recommends the Board: 1. Authorize the expenditure of up to$188, D4 for planning services to develop a DLUP; 2. Authorize the County Manager to execute and sign the contract (Attachment 1); and 3, Approve Budget Amendment#9-A. ORANGE COUNTY NORM[CAPOLINn Commissioner Richards asked if the results from the engagement windows will be shared with the Board. Tom Altieri said they will be shared. Commissioner Richards noted that the steering committee is comprised of all staff. Tom Altieri said it could be looked at as a technical committee. He said these would be the departments that have some focus on land use and provide the staffing to advisory boards. Commissioner Richards asked what departments were included on the steering committee and how the advisory boards fit in. Tom Altieri said that the Planning and Inspections, Managers Office, Office of Equity and Inclusion, the Department of Environment and Agriculture, Parks and Recreation, Economic Development, the NC Cooperative Extension Agency, Housing and Community Development, Environmental Health, Department on Aging, Asset Management Services, and Community Relations are on the Steering Committee. He said that staff will keep their advisory boards informed of what is going on with the plan. Commissioner Portie-Ascott asked what the scores were for the two firms that were up for consideration. Tom Altieri said he would share that with the Board. Commissioner Portie-Ascott asked John Roberts about item 6, where Cy Stober, the Planning Director, was designated. She asked if a person's name is usually indicated rather than a position. John Roberts said yes, when there is a person in the position. Commissioner Fowler asked if the inclusion of advisory boards would be a formal process. She also asked if there was only one firm interviewed and how that choice was made. Tom Altieri said that Clarion had a lot of history of working with North Carolina governments. He said the other firm was Florida based. He said they demonstrated a good understanding of Orange County and what was important to the county and staff. He said they were both qualified consultants. Commissioner Fowler asked about the formal process for obtaining advisory board input. 38 Tom Altieri said that the steering committee would need to discuss the question. Commissioner Fowler asked if the Board would have access to the public input prior to their interviews with the project managers. Tom Altieri said one of the tools being used is the project website. He said it is set up for public engagement, and not just as a repository for documents and meeting notes. He said it provides a way to interact more and that it will be a key tool for the community and advisory board input. Commissioner Hamilton asked who the consultant was for the last comprehensive plan. Tom Altieri said it was also Clarion Associates. Commissioner Hamilton asked who was on the previous steering committee. Tom Altieri said there wasn't a formal steering committee. He said at that time the Planning Board created the timeline and process. He said advisory boards had a lead role in the comprehensive planning process. He said the Planning Board played a large role. He said in preparing for this process, staff interviewed other Planning departments. He said that these other Planning departments said that the process often resulted in meeting fatigue. Commissioner Hamilton asked about the role of the Board of County Commissioners in the creation of the previous plan. Tom Altieri said that the Board held public hearings and were provided updates throughout the process. Commissioner Hamilton said she has concerns about the steering committee being predominantly staff. She said that she would like to consider having commissioners on the steering committee. Tom Altieri said that the composition is something they can continue to discuss with the County Manager's office. He said that it was not left out of the presentation, itjust was not depicted in the proposal. He said that his professional experience is that 15 members is about right for the steering committee. He said that if you get more than that, there is less interaction. He said this is the pleasure of the board. Commissioner Hamilton asked if the three rounds of meetings with the Planning Board and the Board of Commissioners would be together or separate. Tom Altieri said that they would be at regular meetings and separate. He said the scope of services mentions up to two public hearings at the end of the process. He said that he thought there was potential for a joint work session between the Planning Board and the Board of County Commissioners. Commissioner Hamilton said she would like to see an example of a more user-friendly comprehensive plan. Tom Altieri said he would send that information to the Board. He said there is a trend in many of the plans where they are becoming more concise. He said the current plan is segmented, but it is well over 300 pages and 2 inches thick. He said Wake County's is less than 50 pages. Vice-Chair McKee said his primary concern is keeping the public engaged in a long planning process. Tom Altieri said there will be community engagement throughout the process and a grassroots level campaign will be deployed. He said without community engagement in the last process, it would have taken longer to get the plan adopted. Vice-Chair McKee said he had concerns about unintended consequences. He said that decisions like the Rural Buffer had adverse effects on the agriculture community. He said that he has concerns over personal property rights. He said he does not want the Planning Board to be the lead on this process due to recent issues at Planning Board meetings. Bonnie Hammersley said the role of the steering committee is to make sure that information is going out to their networks of people. He said there will be no decisions made by the committee. He said the goal is to help with outreach. She said it is all staff because it is a staff working group that is carrying the load of making sure the gets done. She said the Board of 39 Commissioners is the lead, they will be kept informed, and they will be the decision makers throughout the process. She said it is a community driven process and will reflect community input. She said no decisions will be made at a staff level. She said they will review the process at different times to see how it is going. She said the commissioners will have to adopt the plan on behalf of the entire community and will not be left out because it is their role to adopt. Commissioner Greene thanked the County Manager for her comments and said it made sense. Vice-Chair McKee said he has no issue with staff on the steering committee. He said that his concern is exactly what is meant by "community driven" because he has seen many projects be driven by activists and if that happens here, it will have a devasting effect on the rural community. He said that he fears will end up with 500 pages and he wants to be sure that what they are driving at will not impact personal property rights. Cy Stober, Planning Director, said the toughest part of the process is that no one can have everything they want in the plan. He said they need to be responsible as planners to receive feedback and sending it to the consultant. He said the Board can provide feedback as to whether it is appropriate. He said that there are different tools that can be used to reach out to the community. He said that he looks forward to bringing synthesized information back to the Board and then receiving feedback from the Board. Vice-Chair McKee said his hesitancy has been from watching other processes and seeing things take a life of their own and walk away from the original intent. He said that he does not forget the comments from a former commissioner that said that Orange County would become a gated community and a bedroom community for the Triangle and there would not be economic development. He said he has a fear of more and more rules about what people can do with their own property. Cy Stober said this is a guidance document. He said it does not have to be followed and can be changed with Board action. Chair Bedford said there is another water authority that is around, and she is curious about the MPOs being included. She asked when they are looking at roads and transit, it seems it is chicken and egg; does the road system come first or do they envision where they would like to develop and then that is where they would put the roads. She asked if it is a big vision, and they are not constrained or is this fresh eyes. Tom Altieri said the linkage between land use and transportation, transportation follows land use in NC. He said they will look at areas they want to preserve and develop but they will also look at areas where change might be needed. He said this is a general plan and there may be areas where change occurs after adoption. Chair Bedford asked what an ESRI story map is. Tom Altieri said it provides mapping information and application tools in a storymap. He said it reads like a video or a virtual storybook. Cy Stober said there is one on the Planning and Inspections website about the Greene Tract and it that is one they can check out. Chair Bedford asked what the language in task 3.12 meant. Tom Altieri said it refers to the establishment of existing conditions in the county like utilities, roadway networks, and critical county facilities. He said it also refers to joint planning areas. Chair Bedford said one issue that has never seemed fair to her was the fact that residents in the ETJs vote for county commissioners, but a different unelected body decides their land use. She said that should be reviewed in the future. She said that the reference to jobs shows the fluctuation of job needs in different times. She said there needs to be living wage jobs to support the residents. She said that there is a lack of water in the future planning discussions and that should be in the plan to plan for water and sewer. She asked about the fact book and what it would be used. 40 Emily Chew, from Clarion, said that it covers existing conditions so that residents can understand where the county is as they think about where they want to go but they can call it something different. Chair Bedford referenced 4.2 and said that the timing of three times a year might not be enough for this Board of Commissioners. She said they have some conflicts they need to work out. She said it is going to take balancing of personal property rights, water and sewer availability and extensions, and other community issues and conflicts. She said that she is glad to see this will be facilitated so that there can be resolutions and compromises. She said that section 4.2 should be the commissioners seeing the tradeoffs rather than the steering committee. Bonnie Hammersley said they are hearing these comments and will work with the consultant to work those in. She said they will certainly keep the Board informed during the process. She said there would be an information item before the summer break about how they have looked at the Board's considerations. She said they will kick-off in July but there will be many check-ins. She said the Board is driving the bus. She reiterated that this is not a regulatory document, but a plan and a vision. Chair Bedford said that the Board would likely need a facilitated meeting to identify the preferred aspects. She said she would like to have a commissioner on the steering committee in order to keep the Board informed. Commissioner Greene said that she did not think there should be a commissioner on the steering committee, since it is not a decision-making group. She said that for the question of roads or land use first, there has been an evolution and it is not right that roads follow the land use. She said that they need to be thought of together. She said that the Town of Chapel Hill is planning for bus rapid transit, and they are devising a transit-oriented development and more density along that line. She said she was happy to see the inclusion of the H+T complex. She said that is a policy recommendation that is in the revised transit plan, and it suggests collocating housing with transit. She said as a policy, it is her belief that they should be thought of together. She said Triangle J Council of Governments is interested in working with the MPOs in the region to develop a regional vision for co-locating, when possible, housing and transportation. Vice-Chair McKee said that while the comprehensive plan might not be a regulatory document, it does drive land use decisions. John Roberts asked the Board to include in a motion to approve the language "and any amendments so long as they remain within the project budget," as part of the second clause. Commissioner Portie-Ascott asked if there are best practices that drive the timeline, given that Vice-Chair McKee noted how long it can take. Tom Altieri said there could be variability between communities and how involved their citizenry is, but a benchmark is approximately two to two and a half years. A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to: 1. Authorize the expenditure of up to $188,204 for planning services to develop a Comprehensive Land Use Plan; 2. Approve and authorize the County Manager to execute and sign the contract (Attachment 1) and any amendments so long as they remain within the project budget; and 3. Approve Budget Amendment#9-A as detailed above. VOTE: UNANIMOUS 7. Reports None. 41 8. Consent Agenda • Removal of Any Items from Consent Agenda • Approval of Remaining Consent Agenda • Discussion and Approval of the Items Removed from the Consent Agenda A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to approve the consent agenda. VOTE: UNANIMOUS a. Minutes The Board approved the draft minutes for the April 4, 2023 BOCC Meeting as submitted by the Clerk to the Board. b. EMS Week Proclamation The Board approved a proclamation recognizing the week of May 21-27, 2023 as EMS Week in Orange County, highlighting First Responders for their amazing work throughout the year. c. Adoption of the Final Resolution Authorizing 2023 Installment Financing for Various Capital Investment Plan Protects for Up to $14,500,000 The Board adopted the final financing resolution authorizing up to $14,500,000 in installment financing for capital investment projects and equipment for the fiscal year. d. Fiscal Year 2022-23 Budget Amendment#9 The Board approved budget, grant, and capital project ordinance amendments for Fiscal Year 2022-23. e. Schools Adequate Public Facilities Ordinance — Approval and Certification of 2023 Report The Board approved and certified the 2023 Schools Adequate Public Facilities Ordinance Technical Advisory Committee (SAPFOTAC) Report. f. Amendments to the Orange County Arts Commission Advisory Board Policies and Procedures The Board approved amendments to the Orange County Arts Commission (OCAC) Advisory Board Policies and Procedures. g. Resolution in Support of Safe and Legal Reproductive Healthcare The Board approved a resolution in support of safe and legal reproductive healthcare. h. Boards and Commissions —Appointments The Board approved the Boards and Commissions appointments as reviewed and discussed during the April 27, 2023 and May 9, 2023 Work Sessions. Commissioner Greene noted item 8-g on the Consent Agenda, the Resolution in Support of Safe and Legal Reproductive Healthcare. She said that the Governor's veto of the bill banning abortion after 12 weeks was overridden by a vote of the General Assembly that evening. She said that other municipalities in Orange County also passed similar resolutions. She said for folks in Raleigh who claim to support life, that it would be nice if they supported the lives of poor women and poor North Carolinians and to demonstrate that by providing greater resources. Chair Bedford thanked Commissioner Greene for bringing the resolution to the Board. 42 9. County Manager's Report Projected May 18, 2023 Budget Work Session Items Durham Technical Community College Fire Districts Public Safety (except Criminal Justice Resources Department) Human Services Protected May 23, 2023 Budget Work Session Items Support Services General Government Community Services Criminal Justice Resources Department Protected June 1, 2023 Budget Public Hearing & Work Session Public Hearing on Recommended CIP and FY 2023-24 Recommended Budget Review of Upcoming Boards and Commissions Appointments Bonnie Hammersley reviewed the topics for the May 18, May 23, and June 1 BOCC meetings. She also noted that the formal opening of Blackwood Farm Park takes place on May 19th. She said that the third quarter financial report is also included in the informational section of the agenda. 10. County Attorney's Report John Roberts did not have a report for the Board. 11. *Appointments None. 12. Information Items • May 2, 2023 BOCC Meeting Follow-up Actions List • Invitation — Blackwood Farm Park - Reopening Event • Memorandum —Third Quarter Financial Report & ARPA Project Detailed Summary 13. Closed Session None. Adjournment A motion was made by Vice-Chair McKee and seconded by Commissioner Fowler to adjourn the meeting at 9:56 p.m. VOTE: UNANIMOUS Jamezetta Bedford, Chair Laura Jensen Clerk to the Board Submitted for approval by Laura Jensen, Clerk to the Board.