HomeMy WebLinkAboutORD-2023-035-Amendment to professional services contract with Clarion associates to develop a comprehensive land use plan and approval of budget amendment 1-A ORD -202M35 � g- it Ci Is IM
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date : September 5 , 2023
I
Action Agenda
Item No . 8 - k
SUBJECT : Amendment to Professional Services Contract with Clarion Associates to Develop
a Comprehensive Land Use Plan , and Approval of Budget Amendment # 1 -A
DEPARTMENT : Planning and Inspections
ATTACHMENTS : INFORMATION CONTACT .
1 . Contract Amendment — Services Agreement Tom Altieri , 919 -245 -2579
2 . Year-to - Date Budget Summary Cy Stober , 919 -245 - 2592
PURPOSE : To consider a contract amendment (Attachment 1 ) between Orange County and
Clarion Associates , LLC , adding additional meetings with the Board of County Commissioners to
the contract for the development of a Comprehensive Land Use Plan , and approve Budget
Amendment # 1 -A .
BACKGROUND : At its May 16 , 2023 Business meeting , the BOCC approved a contract with
Clarion Associates , LCC , to develop a Comprehensive Land Use Plan . Part of the Board ' s
discussion at the meeting included opportunities for additional Board input during the planning
process . '
The attached contract amendment adds up to five meetings to those already included in the
approved contract' s scope of work , resulting in a generally bi - monthly meeting schedule of the
consultant and the BOCC throughout the approximate two -year planning process . The first of
these meetings with Clarion Associates is scheduled to occur at the September 12 , 2023 BOCC
Work Session . The last page of Attachment 1 includes all the BOCC and consultant checkpoints
in yellow highlighted text .
FINANCIAL IMPACT . The compensation for the additional work included in this Amendment is
$ 23 , 750 . The original Agreement is amended to reflect a maximum payable amount of two
$ 211 , 954 .
The consulting service fees are recommended to be funded with $ 23 , 750 of the County Capital
Reserve Fund , and would transfer those funds to the Multi -Year Grant Projects Fund . Budget
Amendment # 1 -A allocates an additional $ 23 , 750 from the County Capital Reserve Fund for
Fiscal Year 2023 -24 for this purpose and will add to the following Grant Project Ordinance :
Orange County Comprehensive Land Use Plan ($23, 750) = Project # 10086
Revenues for this project :
Current FY 2023 -24 FY 2023 -24
FY 2023 -24 Amendment Revised
Transfer from County Capital Reserve $ 1881204 $ 23 , 750 $ 2117954
Total Project Funding $ 188 , 204 $ 23 , 750 $ 2111954
Appropriated for this project :
Current FY 2023 -24 FY 2023 -24
FY 2023 -24 Amendment Revised
Project Expenditures $ 188 , 204 $ 231750 $ 2117954
Total Costs $ 188 , 204 $ 23 , 750 $ 211 , 954
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is associated with
this item :
• ENABLE FULL CIVIC PARTICIPATION
Ensure that Orange County residents are able to engage government through voting and
volunteering by eliminating disparities in participation and barriers to participation .
ENVIRONMENTAL IMPACT : There are no Orange County Environmental Responsibility Goal
impacts are associated with this item .
RECOMMENDATION ( S ) : The Manager recommends that the Board :
1 . Authorize the expenditure of an additional $ 23 , 750 for planning services to add up to five
additional meetings with the BOCC in the development of a Comprehensive Land Use
Plan , increasing the total project cost from $ 188 , 204 to a maximum of $ 211 , 954 ;
2 . Approve and authorize the County Manager to execute and sign the contract amendment
(Attachment 1 ) ; and
3 . Approve Budget Amendment # 1 -A as detailed above .