HomeMy WebLinkAboutORD-2023-037-Amendment to the Code of Ordinances – Personnel ORD - 2023 -037 A C �
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Sec . 28 - 51 . Shared leave .
( a ) General.
( 1 ) Shared Leave provides a engp4o -e employees the opportunity to donate a specified number of
Vacation Leave hours ^ n � i ^ r ^ " V 11 ^ . to help anothe , yp4o -e- employees who 44a-shave
exhausted all Sick and ; Vacation a , A Clei ewse , Leave and +s4R needs of- leave to cover periods of missed
work time due to a serious health condition or to care for a member of 4, s4 -4o their immediate
family who has a serious health condition .
( 2 ) Eemployees donating leave may elect to donate a minimum of four hours of.
a . Vacation Leave up to the amount that would not drop ' ��,,,�-a �bC�their Vacation Leave balance
below 80 hours of leave .
( b ) Eligibility.
( 1 ) Any permanent employee with one year of Orange County service as a permanent employee is eligible
to donate or request leave at a minimum of four hours and a maximum of 80 hours . Employees may
only donate up to the amount that would not drop their Vacation Leave balance below 80 hours of
leave .
( 2 ) Any permanent employee with six months of Orange County service as a permanent employee is
eligible to donate or request leave at a minimum of four hours and a maximum of 40 hours . Employees
may only donate up to the amount that would not drop their Vacation Leave balance below 40 hours
of leave .
(.23 ) Following are situations wherein an employee can request to participate in the Shared Leave program
upon documentation of the need for leave by a physician .
a . An employee who is unable to work due to a serious health condition . This includes an employee
who is unable to work due to pregnancy related disability .
b . An employee who needs to be away from work to care for a member of the employee ' s
immediate family ( spouse, domestic partner as defined in policy, child , or parent ) who has a
serious health condition .
c . The following situations are not eligible for Shared Leave .
1 . Elective surgery,
2 . An employee receiving Workers ' Compensation benefits .
(.34 ) An employee requesting leave through the Shared Leave program must first exhaust all earned , unused
Sick and; Vacation and Leave .
(45 ) An employee may receive a maximum of 80 hours of donated leave each calendar year through the
Shared Leave program . Shared Leave may not be used to extend an employee ' s time in leave status
beyond one year from the last date worked .
( c ) Process.
( 1 ) An employee who wishes to request leave through the Shared Leave program provides to
Human Resources in writing a request to participate aa ' ®++ mr FeGluesting
paFticipati in the Shared Leave program and a physician ' s statement documenting the need for
leave . ° ems Human Resources reviews all Shared Leave requests for eligibility .
( 2 ) Once a Shared Leave request is approved , + " ® ° nr � � nn ^ � nan -, �-+ n, n + Human Resource communicates
to all County employees a description of the employee ' s request for Shared Leave, releasing only the
Iinformation authorized in writing by the employee . Human Resources ° n �ni may elect to release
the description first to employees in the requesting employee ' s department before communicating the
request to all County employees .
( 3 ) Any employee ' s donation of Vacation Leave eF PerseRal Leave to a participant in the Shared Leave
program is voluntary . Direct solicitation of employees for Shared Leave donations is not permitted .
( 4 ) An employee who wishes to donate Vacation Leave ^ r 3 n „ n to an employee requesting
Shared Leave completes a " Shared Leave Donation " form and submits this to the Pees , Rnel
Human Resources within the time specified for request . ( Sick Leave may not be
donated . )
( 5 ) Donations of leave must be a minimum of four hours .
( 6 ) Donated leave hours up to a total of 80 hours are transferred to the employee receiving the Shared
Leave . Once leave is donated and transferred to the employee receiving the leave, it may not be
returned to the donating employee .
( 7 ) During the period an employee is using Shared Leave, the employee continues to be in a leave earning
capacity, and is b-e entitled to holiday pave, ° ! n salary increases ^ F w " ° r " ^ + " ^ Y a ' rn n ' ° ga " ' ^,
and be elig49le to Fe and benefits offered under the County ' s group insurance policies .
( Ord . of 0 &07 - 1976, eff. 0 &01- 1976 ; Amend . of 12 -74999 , Art . IV § 22 . 0, eff. 01 -01 - 2000 ; Amend . of 09 -21 - 2004,
eff. 01-01- 2005 )
Created : 2023 - 05 - 28 11903 : 32 [ EST ]
( Supp . No . 13 )
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