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HomeMy WebLinkAboutORD-2023-034-Faiscal year 2023-24 budget amendment 1 and amendment to fiscal year 2022-23 budget ORD -2023 - 034 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : September 5 , 2023 Action Agenda Item No . 8 - i SUBJECT : Fiscal Year 2023 -24 Budget Amendment # 1 and Amendment to Fiscal Year 2022 -23 Budget F DEPARTMENT : County Manager' s Office ATTACHMENT ( S ) : INFORMATION CONTACT . Attachment 1 . Year-to - Date Budget Kelly Guadalupe , ( 919 ) 245 - 2156 Summary FY 2023 -24 Attachment 2 . Planning Department Fee Schedule Revisions Attachment 3 . Sheriff' s Office Fee Schedule Revisions Attachment 4 . Year-to - Date Budget Summary FY 2022 -23 PURPOSE : To approve budget , grant , and capital project ordinance amendments for Fiscal Year 2023 - 24 and approve an amendment to the Fiscal Year 2022 -23 Budget . BACKGROUND : Note : The term " Deferred Revenues " used in several of the items listed below are also known as c unearned revenue or prepayments , and refers to revenue received in FY 2022 - 23 in advance of FY 2023 -24 . Deferred revenue is reserved and accounted for on the County ' s balance sheet as a liability to avoid expenditure in FY 2022 -23 . At the start of FY 2023 -24 , the deferred revenue is I then recognized on the income statement as revenue . t Department on Aging 1 . The Department on Aging has the following deferred revenue items : • Mobility Management Grant -- As of June 30 , 2023 , the Department on Aging has $ 37 , 304 in deferred revenue , for use in FY 2023 -24 remaining in the General Fund , related to the Mobility Management Grant . This budget amendment provides for the receipt of these deferred revenues for use in FY 2023 - 24 . • Senior Wellness Program — As of June 30 , 2023 , the department has $ 17 , 364 in deferred revenue , for use in FY 2023 - 24 . This budget amendment defers revenue from the Senior Wellness Annual Grant Fund and creates the following Department on Aging Grant Project Ordinance within the Multi -Year Grant Fund . Senior Wellness ($ 17, 364) = Project .# 71155 , Revenues for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Senior Wellness Program Revenues $ 0 $ 17 , 364 $ 177364 Total Project Funding $ 0 $ 17 , 364 $ 17 , 364 Appropriated for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Senior Wellness Program Expenses $ 0 $ 17 , 364 $ 171364 Total Costs $ 0 $ 17 , 364 $ 17 , 364 SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : • GOAL : ENSURE ECONOMIC SELF =SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . 2 . The Department on Aging has received additional revenue for the Medicare Improvement for Patients and Providers Act ( MIPPA) , totaling $ 8 , 633 to be used for staffing and program supplies related to the Volunteer Connect 55 + Senior Health Insurance Information Program . This budget amendment provides for the receipt of these donated funds in the following Department on Aging Grant Project Ordinance , outside of the General Fund : MIPPA Funds ($4, 509) = Project # 71152 Revenues for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised MIPPA Fund Grant $291364 $ 81633 $ 371997 Total Project Funding $ 29 , 364 $ 8 , 633 $373997 Appropriated for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised MIPPA Fund Expenditures $ 297364 $ 8 , 633 $ 377997 Total Costs $ 29 , 364 $ 8 , 633 $ 37 , 997 SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : • GOAL : CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents , childhood and senior injuries , gang activity , substance abuse and domestic violence . County Manager — Arts Commission 3 . As of June 30 , 2023 , the Arts Commission had $ 7 , 346 in deferred revenue related to the Eno Mill Project for use in FY 2023 -24 remaining in the Visitors Bureau Fund . This budget amendment provides for the re - budgeting of this remaining amount from FY 2022 -23 for use in FY 2023 -24 in the Visitors Bureau Fund . 4 . In FY 2022 -23 , the Arts Commission issued a State Grant award to Carrboro Elementary ! in the amount of $ 2 , 025 . Carrboro Elementary has returned $ 403 in unspent funds from the award . This budget amendment provides for the receipt of these returned funds within the Visitors Bureau Fund in FY 2023 -24 and reauthorizes this amount to be awarded to future recipients . 1 i SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goals are applicable to this item : • GOAL : FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or 1% color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national origin or ethnic background ; age ; military service ; disability ; and familial , residential or economic status . • GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . i Criminal Justice Resources Department 5 . The Criminal Justice Resources Department has received $ 500 in donations from the Orange County Bail Bond Justice Project , a local non - profit agency , to assist with client transportation needs for use in FY 2023 -24 . This funding is to support bus passes and Mobility on Demand rides for eligible justice - impacted individuals to and from court dates and upon release from the Detention Center . This budget amendment provides for the receipt of these additional funds in the General Fund . 6 . Orange County , through the Criminal Justice Resources Department ( CJRD ) , has signed a Memorandum of Agreement ( MOA) with the Orange County Bail Bond Justice Project ( OCBBJP ) , a local non - profit organization , to fund a temporary position to work in the CJRD that will provide clinical services to individuals incarcerated at the Orange County Detention Center . The funding agency will provide $4 , 800 immediately for three months of the temporary position and up to a total of $ 16 , 000 in Fiscal Year 2023 -24 to support the position , contingent on additional fundraising goals met by the non - profit agency . This budget amendment appropriates the initial $ 4 , 800 for the temporary position in the General Fund . 7 . Orange County and the Chapel Hill Police Department are collaborating on a two -year pilot project to start a Mobile Crisis Team to respond to behavioral health crisis 911 calls in lieu of law enforcement in Chapel Hill . Funding for the four (4 ) Mobile Crisis Team positions and programming costs is included in the Fiscal Year 2023 - 24 Orange County and Town of Chapel Hill budgets . An additional component of this pilot project is a two -year evaluation to be completed by UNC ' s School of Government Criminal Justice Innovation Lab . This evaluation is intended to ensure that the Mobile Crisis Team is operating effectively and efficiently prior to an anticipated county-wide roll - out . The estimated evaluation cost is $ 50 , 000 . The Chapel Hill Police Department will contribute $ 17 , 000 to this evaluation and Orange County has $ 10 , 662 available from lapsed Maintenance of Effort ( MOE ) funds . This budget amendment moves the $ 10 , 662 in available funds from Maintenance of Effort to the Criminal Justice Resources Department and allocates the additional $ 22 , 338 from the County Capital Reserve Fund for Fiscal Year 2023 - 24 for this purpose . This amendment appropriates this additional amount in the Criminal Justice Resource Department budget in the General Fund . SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : • GOAL : FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national origin or ethnic background ; age ; military service ; disability ; and familial , residential or economic status . Office of Equity and Inclusion 8 . The Office of Equity and Inclusion has received $ 109 , 064 in additional Housing and Urban Development ( HUD ) funds for case reimbursement , administrative costs and training . This budget amendment provides for the receipt and appropriation of these additional funds and amends the following Office of Equity and Inclusion HUD Grant Project Ordinance : Office of Equity & Inclusion HUD Grant ($ 109, 064) - Project # 71300 Revenues for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised HUD Funds $4541386 $ 1091064 $ 5631450 From General Fund $2727063 $ 0 $2721063 Total Project Funding $ 726 ,449 $ 109 , 064 $ 835 , 513 Appropriated for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Expenditures $ 7261449 $ 1097064 $ 835 , 513 Total Costs $ 726 ,449 $ 109 , 064 $ 835 , 513 SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this agenda item : • GOAL : FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY i The fair treatment and meaningful involvement of all people regardless of race or color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national origin or ethnic background ; age ; military service ; disability ; and familial , residential or economic status . Caldwell Fire Department E 9 . The Caldwell Fire Department has received a reimbursement grant of $ 25 , 000 from the NC Department of Transportation for driveway paving costs at station #2 located on Hunt Road . This budget amendment provides for the receipt and appropriation of these reimbursement funds within the Fire District Fund , outside of the General Fund . SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goals are applicable to this item : • GOAL : CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents , childhood and senior injuries , gang activity , substance abuse and domestic violence . Emergency Services 10 . The Emergency Telephone System has received notification of additional Subscriber fee revenue of $ 7 , 144 , which increases , the FY 2023 -24 budgeted amount from $ 571 , 016 to $ 578 , 160 . This budget amendment provides for the receipt of these additional funds in the Emergency Telephone System Fund , outside of the General Fund . SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : • GOAL : CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents , childhood and senior injuries , gang activity , substance abuse and domestic violence . Local Assistance and Tribal Consistency Funds 11 . Orange County has received the second payment for the Local Assistance and Tribal Consistency ( LATC ) funds , an additional $ 50 , 000 . These funds are to provide assistance to counties and tribal areas . Eligible LATCF uses include a broad array of public services including health , educational , housing , and public safety services , capital needs and technology infrastructure that are one -time in nature . This amendment appropriates this additional $ 50 , 000 and transfers the first $ 50 , 000 grant payment from the ARPA Fund to the Multi -year Grant Fund , outside of the General Fund . This revises and creates the following grant project ordinances : Local Assistance and Tribal Consistency Funds (-$50, 000) - Fund 28 Revenues : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Grant Revenue $ 50 , 000 ( $ 50 ) 000 ) $ 0 Total Project Funding $ 50 , 000 ( $ 50 , 000 ) $ 0 Expenses : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Grant Expenses $ 501000 ( $ 50 000 ) $ 0 F� Total Costs F' $ 50 , 000 ($ 50 , 000 ) $ 0 Local Assistance and Tribal Consistency Funds ($ 100, 000) — Fund 30 Revenues : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Grant Revenue $ 0 $ 1001000 $ 1001000 Total Project Funding $ 0 $ 100 , 000 $ 100 , 000 Expenses : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Grant Expenses $ 0 $ 1001000 $ 1001000 F� Total Costs $ 0 $ 100 , 000 $ 100 , 000 SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . Miscellaneous 12 . Non - Departmental : The FY 2023 -24 Approved Budget included Living Wage Increase funds of $ 36 , 000 . This budget amendment provides for the allocation of these funds within the affected departments in the General Fund . SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . Animal Services 13 . The Department of Animal Services has deferred revenue for the following programs : • Veterinary Assistance Program — As of June 30 , 2023 , the department has $ 2 , 361 in deferred revenue , for use in FY 2023 -24 , remaining in the General Fund , from program donations. ri , • Free Roaming Cat Program — As of June 30 , 2023 , the department has $ 225 in deferred revenue , for use in FY 2023 -24 , remaining in the General Fund , from program donations . 14 . Animal Services has requested $ 3 , 055 of donated funds to cover the cost of Veterinary Assistance Program . The donated funds will come from Animal Services Go Fund Me . This budget amendment provides for the receipt and use of these funds , consistent with the intent of the donations . SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact c associated with this item . Planning & Inspections 15 . The Planning and Inspections Department requests to amend the County Fee Schedule to include the corrections provided in Attachment 2 . These changes to the fee schedule do not affect revenues budgeted for FY 2023 -24 . The proposed modifications are to provide clarification to applicants , residents , and staff and to address clerical errors . SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . Sheriff' s Office 16 . The Sheriff' s Office requests to amend the County Fee Schedule to remove the gun permit fee and add a new fee for Driver History Requests , at $ 10 per request . These proposed fee changes are detailed in Attachment 3 . In March 2023 the North Carolina General c Assembly passed a bill that results in North Carolina Sheriff' s Offices no longer issuing pistol purchase permits . The driver history request fee recognizes the staff time that is devoted to fulfilling attorney requests for driver history . Attorneys routinely request driver histories in connection with their representation of clients in traffic court . It is anticipated that this new fee will make up for revenue lost from pistol purchase permits . These changes to the fee schedule do not affect revenues budgeted for FY 2023 - 24 . SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . Library Services 17 . Library Services has received the following additional funds : • Donation of $ 9 , 100 from the Friends of the Orange County Public Library . This funding will be used to support the Access and Technical Services Supervisor' s training relevant to library specific applications . This funding will also support inclusive programming , outreach efforts and materials processing . • Donation of $ 1 , 000 from the PerSisters to support the purchase of menstrual products dispensers . The library will provide menstrual products free to the public using these dispensers . • Grant Scholarship from Library Services and Technology Act ( LSTA) for $ 1 , 799 . This scholarship will allow the library ' s collection development librarian to attend a professional conference in FY 2023 - 24 . This amendment provides for the receipt of these funds in the General Fund for the above stated purposes . SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goals are applicable to this item : • GOAL : CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents , childhood and senior injuries , gang activity , substance abuse and domestic violence . • GOAL : FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national origin or ethnic background ; age ; military service ; disability ; and familial , residential or economic status . • GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . Health 18 . The Health Department has received $ 20 , 263 through a sub - award from Duke University to be used to supplement the salary and benefits of one Human Services Program Manager to continue work on the North Carolina Integrated Care for Kids Model ( NC InCK) . The goal of NC InCK is to provide efficient , optimal physical and behavioral healthcare for children ages birth to 21 who receive services through North Carolina ' s Medicaid or CHIP program . This revises the following grant project ordinance outside of the General Fund : Duke InCK ($20, 263) - Project # 71126 Revenues for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Grant Revenue $ 55 , 026 $ 207263 $ 751289 Total Project Funding $ 55 , 026 $ 203263 $ 75 , 289 Appropriated for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Expenditures $ 557026 $ 201263 $ 751289 Total Costs $ 55 , 026 $ 20 , 263 $ 75 , 289 i qp C' If 19 . The Health Department has received additional funding for the following items : • Addressing Lead : The Health Department has received $ 12 , 440 in federal pass ~ through grant funding to conduct testing and remediation for lead in water , and inspection and remediation for lead - based paint and asbestos at all Orange County public schools and licensed child care facilities . The funding will be used towards the supplies needed to perform these inspections . • Communicable Disease Pandemic Recovery : The Health Department has received a federal pass -through grant for an additional $ 120 , 510 to support the department to return ( or exceed ) pre - pandemic service delivery for all communicable diseases , including COVID - 19 . These funds will be used to expand communicable disease surveillance , detection , control , and prevention activities to address COVID - 19 and other communicable disease- related challenges impacted by the COVID - 19 pandemic . It will be used towards operating costs to assist staff in performing their duties . • ELC Enhancing Detection : The Health Department has received a federal pass- : through grant for $ 205 , 890 to support the COVID - 19 pandemic response . Funding will be used for a temporary part time staff to perform surveillance , case follow- up and epidemiologic linkage among cases and clusters follow- up in Orange County , as well as supplement current staff funding , cell phone , mileage , supplies and other vaccine and tracing supporting activities . • Management of Chronic Illness in Pregnancy : The Health Department has received a federal pass -through grant for $ 4 , 000 to support the management of hypertension and diabetes during pregnancy and in the postpartum period . Funds will be used to purchase blood pressure monitors , digital glucometers , lancets , and /or glucose strips to be distributed to uninsured maternal health patients for use outside their scheduled appointments . This amendment provides for the receipt of these funds in the General Fund for the above stated purposes . SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goals are applicable to this item : • GOAL : CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents , childhood and senior injuries , 4 gang activity , substance abuse and domestic violence . • GOAL : FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national origin or ethnic background ; age ; military service ; disability ; and familial , residential or economic status . • GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . Finance & Administrative Services 20 . The Finance & Administrative Services Department is conducting a Purchasing Card audit to ensure all departments are in compliance with the Department ' s Purchasing policies and procedures . This amendment allocates an additional $ 20 , 000 from the County Capital Reserve Fund for Fiscal Year 2023 -24 for this purpose and appropriates this additional amount in the Finance & Administrative Services Department budget in the General Fund . SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . Sportsplex 21 . As part of the FY 2022 -23 year-end close for the Multi -Year Sportsplex Fund , the fund received actual revenues of $4 , 832 , 771 versus the budgeted revenues of $4 , 254 , 000 in FY 2022 -23 . This additional revenue necessitates a budget amendment of $ 578 , 771 to recognize the additional FY 2022 -23 revenues and expenditure appropriations in the Sportsplex Fund . SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . ENVIRONMENTAL IMPACT : There are no Orange County Environmental Responsibility Goal impacts associated with these items other than as noted otherwise above . FINANCIAL IMPACT : Financial impacts are included in the background information above . This budget amendment provides for the receipt of these additional funds in FY 2023 -24 and increases the General Fund by $445 , 322 , the Multi -Year Grants Fund by $ 255 , 324 , the Emergency Telephone Fund by $ 7 , 144 , the Fire Districts Fund by $ 25 , 000 , the Visitors Bureau Fund by $ 7 , 749 , and the County Capital Reserve Fund by $42 , 338 . This budget amendment also provides for the receipt of additional funds in FY 2022 -23 and increases the Sportsplex Fund by $ 578 , 771 . RECOMMENDATION ( S ) : The Manager recommends the Board approve the budget , grant , and capital project ordinance amendments for Fiscal Year 2023 -24 and the amendment to the Fiscal Year 2022 -23 budget .