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HomeMy WebLinkAboutAgenda - 09-05-2023; 8-a - Minutes 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 5, 2023 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: May 16, 2023 Business Meeting Attachment 2: May 18, 2023 Budget Work Session Attachment 3: May 23, 2023 Budget Work Session Attachment 4: June 1, 2023 Budget Public Hearing and Work Session Attachment 5: June 6, 2023 Business Meeting (continued to June 12, 2023) Attachment 6: June 8, 2023 Budget Work Session Attachment 7: June 20, 2023 Business Meeting FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. Attachment 1 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 May 16, 2023 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, May 9 16, 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice Chair Earl McKee, 12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Phyllis Portie-Ascott, and 13 Anna Richards (arrived at 7:07 p.m.) 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present, 21 except for Commissioner Richards. 22 23 1. Additions or Changes to the Agenda 24 25 A motion was made by Commissioner Hamilton, seconded by Vice-Chair McKee, to 26 remove item 6-a from the agenda. 27 28 VOTE: UNANIMOUS 29 30 Chair Bedford dispensed with reading the public charge. 31 32 2. Public Comments (Limited to One Hour) 33 a. Matters not on the Printed Agenda 34 35 Thomas Deis, from Triangle Youth Hockey of NC, spoke about their program, which 36 serves about 200 children. He said his program has significant problems with the management 37 of the Sportsplex. He said that their program competes against two different travel 38 organizations that the Sportsplex management heads up. He said that the management 39 provides better and more significant ice time for those competing teams. He said that the 40 Sportsplex should be for the Orange County community. He said they have had to turn away 41 youth from the program because they do not have space. He had materials for the Board 42 describing the statistics for his program. He said that the materials show that there is a 43 significant disparity in the amount of ice time for his program as compared to the other teams. 44 He said they are 6 times the size of the other teams and only receive 3-4 times the amount of 45 ice time. He said they serve children from 6-18 years old, but most fall between 9-14 years old. 46 He said that the Sportsplex wanted to take their organization over, but they turned the 47 Sportsplex down. He said that management has done numerous retaliatory things. He said 48 that they just want to get back to the amount of ice time they had prior to the travel 49 organizations use of the facility. 50 51 2 1 b. Matters on the Printed Agenda 2 (These matters will be considered when the Board addresses that item on the agenda below.) 3 4 3. Announcements, Petitions and Comments by Board Members 5 Commissioner Fowler had no comments. 6 Commissioner Hamilton welcomed everyone in attendance at the meeting. She said 7 she attended the Alliance Health board meeting. She said the next meeting will be on June 1St 8 during which they will discuss the organization's budget. She said the Schools Safety Task 9 Force will meet on May 251h and assess what they have learned so far and discuss next steps. 10 She said on May 2011, Alliance Health along with Orange County Social Services and Public 11 Health, will host a Bee Well Resource and Family Fun event at Hargraves Center in Chapel Hill 12 to share information about physical and mental health issues. 13 Commissioner Portie-Ascott said it was nice to have so many people in attendance at 14 the meeting. She said it was her 90th day on the Board. She said since the last meeting, she 15 had met with the Arts Commission and had taken a tour of two Chapel Hill Carrboro City 16 Schools facilities. She said while visiting Culbreth Middle School, she was greeted with a 17 performance by a chorus class. She said she also visited Carrboro- Elementary School. She 18 said she also attended the Juvenile Crime Prevention Council meeting. She said the 19 Department of Justice will promote a campaign called NC SAFE the week of June 4-10. She 20 said SAFE stands for "Securing All Firearms Effectively." She said firearms are the leading 21 cause of death for children in North Carolina. 22 23 Commissioner Richards arrived at 7:07 p.m. 24 25 Chair Bedford said she attended a DSS Board meeting where they heard an updated on 26 childcare subsidies. She said that the next budget public hearing will be held on June 1St. She 27 said she was going to volunteer at the Bee Well event, assisting in the Healthy Carolinians 28 survey. 29 Vice-Chair McKee had no comments. 30 Commissioner Greene had no comments. 31 Commissioner Richards said she was just arriving from the Burlington Graham MPO 32 meeting. She said she attended an orientation with the Orange County Partnership for Young 33 Children. She said there is a sub-team working on filling open childcare seats and that team is 34 collaborating with county staff. She said she hopes the team will find an effective strategy so 35 that seats will not go unused. 36 37 4. Proclamations/ Resolutions/ Special Presentations 38 39 a. Proclamation Recognizing the Success and Accomplishments of Orange County High 40 School Robotics Teams 41 The Board approved a proclamation recognizing five Orange County high schools for their 42 robotics teams' recent success and accomplishments. 43 44 BACKGROUND: Four robotics teams representing five high schools in Orange County have 45 had recent successes at state and international robotics competitions. Team 587, The 46 Hedgehogs, won the First Robotics Competition North Carolina District State Championship, 47 and the team was subsequently invited to compete in the international First Robotics 48 Championship. Team 4795, Eastbots, achieved the top ranking in the North Carolina district 49 and was also invited to the international First Robotics Championship. The Hedgehogs and 50 Eastbots both reached the playoffs at their divisions in the First Robotics Championship. 51 Team 4829, Titanium Tigers, won the Johnston County District event and later competed at 3 1 the North Carolina District State Championship. Team 7763, Carrborobotics, won the UNC 2 Pembroke District Event and also competed at the North Carolina District State 3 Championship. These four teams inspire students of all ages to pursue STEM opportunities 4 through robotics. 5 6 Commissioner Fowler read the following proclamation: 7 8 ORANGE COUNTY BOARD OF COMMISSIONERS 9 10 PROCLAMATION RECOGNIZING THE 11 SUCCESS AND ACCOMPLISHMENTS OF 12 ORANGE COUNTY HIGH SCHOOL ROBOTICS TEAMS 13 14 WHEREAS, On April 2, Team 587, The Hedgehogs, comprised of students from Orange and 15 Cedar Ridge High Schools, won the First Robotics Competition North Carolina 16 District State Championship, and the team was subsequently invited to compete in 17 the international First Robotics Championship; and 18 19 WHEREAS, On April 2, Team 4795, Eastbots, comprised of students from East Chapel Hill High 20 School, achieved the top ranking in the North Carolina district and were likewise 21 invited to compete in the international First Robotics Championship; and 22 23 WHEREAS, On April 19-22, both Team 4795, Eastbots, and Team 587, The Hedgehogs, 24 performed exceptionally well at the international First Robotics Championship, 25 reaching the playoffs in their respective divisions; and 26 27 WHEREAS, On March 12, Team 4829, Titanium Tigers, comprised of students from Chapel Hill 28 High School, won the Johnston County District event, and later competed at the 29 North Carolina District State Championship; and 30 31 WHEREAS, On March 26, Team 7763, Carrborobotics, comprised of students from Carrboro 32 High School, won the UNC Pembroke District Event, and later competed at the 33 North Carolina District State Championship; and 34 35 WHEREAS, With the support of the Board of Orange County Commissioners, Orange County 36 Schools, and Chapel Hill-Carrboro City Schools, all four Orange County First 37 Robotics Teams have increased their collaboration with teams in the county and 38 across North Carolina; 39 40 NOW, THEREFORE, be it proclaimed that the Board of Orange County Commissioners 41 expresses its sincere gratitude and admiration to the students and mentors of 42 Team 587, The Hedgehogs, Team 4795, Eastbots, Team 4829, Titanium Tigers, 43 and Team 7763, Carrborobotics for their broad range of talents, impact on their 44 schools and community, and dedication to inspiring students of all ages to pursue 45 opportunities in STEM through robotics. 46 47 This the 161h day of May, 2023. 48 49 4 1 2 Jamezetta Bedford, Chair 3 Orange County Board of 4 Commissioners 5 6 A motion was made by Commissioner Fowler, seconded by Vice-Chair McKee, to 7 approve and authorize the Chair to sign the proclamation recognizing the success and 8 accomplishments of Orange County high schools' robotics teams. 9 10 VOTE: UNANIMOUS 11 12 Each team demonstrated their robot's skills and discussed the design and competition 13 process. They also explained how their teams perform community outreach and improve STEM 14 knowledge for all Orange County residents. Each team was presented with a signed copy of 15 the proclamation. 16 Chair Bedford expressed appreciation for the educators, staff, and businesses that 17 supported the robotics teams. She said hearing about their impacts in the community and 18 outreach to younger students was moving. She congratulated the teams for their success. 19 Commissioner Fowler said that the students' accomplishments were quite impressive. 20 She said she appreciated the collaboration between the teams. She said as a parent of a child 21 with special needs, she also appreciated that the teams used their skills and abilities to improve 22 the lives of people in the community. 23 Vice-Chair McKee said he had previously spent time with the Hedgehogs robotics team 24 and was very impressed. He said that in a competition the robots do not move slowly as they 25 did during the meeting but are very fast as they complete challenges. He said the most 26 impressive thing to him was that the materials to make the robots are not bought off-the-shelf 27 but are customized for each robot. 28 Commissioner Richards congratulated the teams, their families, mentors, and teachers. 29 She said she was most impressed by the collaboration, even though it is a competitive sport. 30 31 b. Resolution Honoring Chief Deputy Jamison R. Sykes for 28 Years of Law Enforcement 32 Service and Awarding Him his Badge and Sidearm 33 The Board adopted a resolution honoring Chief Deputy Jamison R. Sykes for 28 years of law 34 enforcement service and awarding him his badge and sidearm and authorized the Chair to sign 35 the Resolution. 36 37 BACKGROUND: Chief Deputy Jamison R. Sykes joined the Orange County Sheriff's Office as 38 a detention officer on August 25, 1995 and held the ranks of Deputy, Corporal, Sergeant, and 39 Chief Deputy, serving in the Patrol, Civil, Courthouse Security, and Narcotics Divisions. 40 41 North Carolina General Statute § 20-187.2 allows retiring officers to receive the badge they 42 wore during their service with the law enforcement agency. Further, the statute provides that 43 the Orange County Board of Commissioners may, in its discretion, award to a retiring officer his 44 or her service sidearm at a price determined by the Board. It is customary to bestow upon 45 retiring officers their badge and sidearm in recognition and appreciation of their dedication and 46 service. In recognition of his distinguished service, Orange County Sheriff Charles Blackwood 47 would like to award Chief Deputy Sykes his badge and sidearm. 48 49 Vice-Chair McKee read the following resolution: 50 51 5 1 ORANGE COUNTY BOARD OF COMMISSIONERS 2 RESOLUTION HONORING 3 CHIEF DEPUTY JAMISON R. SYKES 4 FOR 28 YEARS OF LAW-ENFORCEMENT SERVICE AND 5 AWARDING HIM HIS BADGE AND SIDEARM 6 7 WHEREAS, Chief Deputy Jamison R. Sykes joined the Orange County Sheriff's Office as a 8 detention officer on August 25, 1995 and held the ranks of Deputy, Corporal, Sergeant, and 9 Chief Deputy, serving in the Patrol, Civil, Courthouse Security, and Narcotics Divisions; and 10 WHEREAS, Chief Deputy Sykes served his entire career, with the exception of three years with 11 the Hillsborough Police Department, in the Orange County Sheriff's Office; and 12 13 WHEREAS, Chief Deputy Sykes' service and dedication to the Orange County Sheriff's Office 14 and dedication, service, and accomplishments in the field of law enforcement during his 28 15 years of service are hereby recognized and commended; and 16 17 WHEREAS, North Carolina General Statute § 20-187.2 provides that retiring officers of the 18 Orange County Sheriff's Office may receive, at the time of their retirement, the badge worn or 19 carried by them during their service with Orange County; and 20 21 WHEREAS, North Carolina General Statute § 20-187.2 further provides that the Orange County 22 Board of Commissioners may, in its discretion, award to a retiring officer the service sidearm of 23 such retiring officer at a price determined by the Board of Commissioners; and 24 25 WHEREAS, Chief Deputy Sykes has served as a member of the Orange County Sheriff's Office 26 for more than 25 years and retired from the Orange County Sheriff's Office on May 1, 2023; 27 28 NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners as 29 follows: 30 1. Sheriff Charles S. Blackwood is hereby authorized in accordance with the provisions of 31 North Carolina General Statute § 20-187.2 to transfer to Chief Deputy Sykes the badge 32 worn by him during his service with the Orange County Sheriff's Office; and 33 34 2. Sheriff Charles S. Blackwood is hereby authorized in accordance with the provisions of 35 North Carolina General Statute § 20-187.2 to transfer to Chief Deputy Sykes his service 36 sidearm at no cost to the officer. 37 BE IT FURTHER RESOLVED, that the Orange County Board of Commissioners recognizes 38 and thanks Chief Deputy Sykes for his dedicated service to Orange County and its residents. 39 40 Adopted this the 16t" day of May 2023. 41 42 Jamezetta Bedford, Chair 43 Orange County Board of 44 Commissioners 45 46 A motion was made by Vice-Chair McKee, seconded by Commissioner Greene, to adopt 47 the resolution honoring Chief Deputy Jamison R. Sykes for 28 years of law enforcement service 48 and awarding him his badge and sidearm and authorize the Chair to sign the resolution. 49 6 1 VOTE: UNANIMOUS 2 3 c. Presentation Regarding Uproar Festival of Public Art 4 The Board received information on a new upcoming, countywide festival called Uproar Festival 5 of Public Art. 6 7 BACKGROUND: Uproar Festival of Public Art is four years in the making. Supported by all 8 three municipalities, UNC-Chapel Hill, and other civic and arts organizations, Uproar will drive 9 tourism into the downtown communities during the slow summer months while celebrating the 10 participating artists and community pride. The festival will take place through downtown Chapel 11 Hill, Carrboro, and Hillsborough and will feature 60 outdoor works of public art. A jury panel and 12 the public will be responsible for selecting winners and cash prizes will be awarded. Uproar is 13 the first event of its kind in NC, due to its scale and prioritization of accessibility and community 14 engagement, and is the recipient of the Orange County Arts Commission's first award from the 15 National Endowment for the Arts. 16 17 Katie Murray, Arts Commission Program Coordinator, made the following presentation: 18 19 Slide #1 Festival of Public Art 20 21 22 Slide #2 uP UGH RORR .,-. OCRO . .. Fortivol of Pvbfic Art 1Nhat is Uproar? OrangeAnewarts,festival coming to 2023. Sixty bold, large-scale, outdoor works of art will be showcased throughout the downtown communities of Chapel Hill, Carrboro, 23 1 Katie Murray said that many groups are participating and that the NC Department of 2 Transportation will also be helping out. She said this event is free and open for all people. 4 Slide l/ COMMUNFTY ARTSALLIANCE uPRO� JULY,4 � AUGUST 12t 2023 CQRRBORO CHAPEL HILL I HILLSBOROUGH UproarfestNC.com festlu$1 at Pub{ic Art � + CHAPEL HILL �� O Q � !wn:,rw Fr: ORANGE CC>LJNTY Slide .• I/ Why ����� JULY 14 - AUGUST t2,2Ly23 CARRBORO CHAPEL HILL I HILLSBOROUGH UproarFestNC.com fe54ivpl Of PVtt{'tt Art ► Doing Ta rtelebrate artists. We wont aur community to serve as the backdrop far fantastic, awe-inspiring works of art while celebrating, supporting, and welcoming the participating artists.. • 10 Slide ��RO� JULY,4 - AUGUST 12,2Q23 Why CARRBORO CHAPEL HILL I HILLSBOROUGH UproarFestNG.com festival of Pvty{ic QR Are We Doing Tcr'engage art lo►rers of all types. 12 We believe .ALL people should be able to participate in the arts. Uproar will provide a completely free and accessible experience for visitors of afl abilities and will engage the community in selecting the People`s Choice Winner. Slide • . li Why ����� JULY 14 - AUGUST 12, 2€)23 CARR64R0�CHAPEL HILL I HI4LSBOR4UGH UproarFestNC.com Festivpl of Pwblic Art Are We Doingo support ane! celebrate aur eommunify. Uproar will create an exciting reason to visit Prange County during 3 Katie Murray said she is hopeful this will bring people to the downtown areas during the 4 summer. aur slower summer months.Visitor spending will support Our Local businesses and offer an opportunity t4 show off our commurtty spirit and pride.. Slide Ci �P�O fl JULY 14 - AUGUST 12, 20}23 CARRB4R0�CHAPEL HILL I HILLSBORDUGH Uproarl=estNC.com Festival of PwF)I.ie Art How Will It Work? 1. CALL FOR ARTI5T5: TOl Applications! • 18+living in the southeast • Outdoor ort:3D,2D,installation, projection, etc.. • Selection panel of artists+public art administrators • Selected artists receive $500+4 nights lodging+mileage • Slide • : le ����� JUI-Y 14 - AUGUST '12, 20123 CARR84R4 I CHAPEL HILI.I HILLSBOROUGH U p roarF estNC.e am Festival of Rwhiic Art How • 2. INSTALLATION: Week 4f July 10 • Supervised by(earns of Art handlers+ volunteers 3. OPENING PARTY: Friday,July 14 in Chapel Hill ar Carrboro • Celebrate artists, sponsors, And volunteers • Ticketed event 10 Slide • • If ���� JULY 14 - AUGUST 12, �Q23 GARRBORO OHAPEL HILL I HILLSBOR£]UGH Upr®arFestNC.c®m Festlunl at Public Art How 4. FESTIVAL/VCITING PERICIp:July lA-August 11 • Visitors will seek out and scare artwork • Trpuel itineraries will guide aisitvrs tv our hotels and businesses • Trolleys in Chapel HiII�Carrboro and Clrange County Dpt. of Transportation in Hillsborough will prvVide transport assistance 4 Slide #10 I/ ���� JULY 14 - AUCaU15T 1�, 242'J GARRBORO CHAPEL HILL I HILLSBOROUGH UproarFestNCacam t=estivpl pf Public Art How i S. AWARISS PARTY: Saturday, August 12 at Eno+Ar#s Mill, kiillsbvrough • $1Q,QQQ Jury 1''Place $10,000 People's Choice Award • $S,QQQ Jury�"d Place � Sponsor's Choice Awards for • $2,500 Jury 3rd Place donors $1,000+ Slide It ���� JULY 14 - AUGUST '12, 2Q23 Jury CARRBOR9 I CHAPEL HILL I HILLSBOROUGH UproarFestNC.com Festival of Psrblic Art Panel fi. p � Y ANTOINE WILLIAtvtS LARRY WHEELER STACEY L_KIR6Y Award-winning inferdiseiplinory Refired director, Inc+alla+ion arfis+p wvnner of � ortisf;UNC MFA Norfh Carolina Museum of Ar+ ArfPrise 8 10 1 Slide #12 JULY 14 - AUGUST 1 ' 2023 CARRIaO-. _.- ROUGH Festiv*l of Public Art 3 R. EASONSto get excited... Uproar is the first �v�ent of its kind in NC. Uproar is the first event of its nature in aur state.The scale of the e►►ent, artist support, and prioritixotion of atcessibility, make#his different from similar festivals. 2 3 4 Slide #13 . 1 1JULY 14 - AUGUST 12, 2023 UproarFestNC.com Feativol of Public Art 3 REASONSto get excited... Uproar is going to be big news. We anticipate broad media coverage frarn around the state. The combined reach of Uproar partners+Andrea Cash Creative will reach millions of people throughout the Triangle and beyond.. 5 6 7 Slide #14 Up +RonR •, • .- M F@stival of Public Art 3 REASONSto; get excited .. �il� shaw cuff Clt�nge County. 1lprsrar will shine a spotlight vn Change County and showcase the creative soul long synonymous with Chapel Hill, Carrboro,and Hillsborough. 8 SlideI♦ �'���� JULY 14 - AUGUST 12, ,21?23 CARR@ORO OHAPEL HILL i HILLS@OROU{�H UpraarFestNC.com Festiupl of Public Art How toGet Involved va�uNTEE�T • Ctutreach • Gpening„/Awards Party help • Artist Haspitality 'Fir Centers • Lagistics Support 3 Katie Murray said there is a great need for volunteers and sponsors. She said that there form online and • they have a job for 6 Slide #16 ���� JULY 1� - AUGUST 12, 2C}23 How CARR@ORO CHAPEL HILL I HILLS@ORO�UGH UproarFestNC.com Festiwral�f P�dEi[Art to Get Involved • Sponsorship range $5©© -$25,000 (indirviduals or 6usinesses� • Statewide marketing campaign • Laga placement �naming opportunities far Opening�Awards Parties, People's Choice Award, and more • Slide #17 li How ����� JULY 14 - AUGUST 12, 2(]23 CARR@ORO CHAREL HILL I HILL580ROhFGH UproarPestNC.c4m Festiwpl of Pwblic Art to Get Involved SP�Er�D T�iE 11VC3RD! @UproarFestNC @C�CNCarts UproarFestNC.cc�m 10 12 1 Slide #18 UPROOR Festival of Public Art 2 3 Chair Bedford said she'd already signed up to be a volunteer. 4 Commissioner Greene thanked Katie Murray for her hard work and was happy to see 5 the idea coming to fruition after several years of planning. 6 Vice-Chair McKee thanked everyone who worked together to make the festival happen. 7 Commissioner Richards noted that having support from the National Endowment for the 8 Arts is significant. She said awards from the National Endowment for the Arts are highly 9 competitive and showed how much work Katie Murray put into the application. 10 Commissioner Hamilton thanked Katie Murray for the great presentation. She said that 11 getting an award from the National Endowment for the Arts indicates that Katie Murray paid 12 attention to the details and conveyed them effectively. She said she looks forward to hearing 13 about how everything went after the festival. 14 Commissioner Portie-Ascott thanked Katie Murray for her presentation. She said she is 15 looking forward to the event. 16 17 5. Public Hearings 18 19 a. Joint Public Hearinq with the Historic Preservation Commission Regarding the 20 Proposed Designation of Three Properties as Orange County Local Landmarks 21 The Board conducted a joint public hearing with the Historic Preservation Commission (HPC) to 22 receive public comment on the applications to designate the Harvey's Chapel AME Church, Eno 23 Quaker Burying Ground, and David Faucette House as Orange County Local Landmarks. This 24 is a routine joint public hearing required by state enabling legislation and the County's Historic 25 Preservation Ordinance. 26 27 BACKGROUND: In 1991, the BOCC adopted the "Ordinance Creating the Historic Preservation 28 Commission (HPC) of Orange County," also referred to as the "Historic Preservation 29 Ordinance." In 1997, the BOCC adopted the Local Landmark Program, a voluntary program 30 allowing the HPC to designate properties of local historic and/or architectural significance, as 31 authorized by NC General Statute 160D-9-40 - 160D-9-51. One of the HPC's duties is to 32 recommend properties to the BOCC for local landmark designation. Properties must meet a 33 high standard of historic and/or architectural significance to be designated as a landmark. The 34 higher standard is appropriate since landmark property owners are eligible for a 50 percent 35 property tax deferral as provided by state law, as long as the property retains its historic 36 character. The intent of this tax treatment is to provide a modest benefit for owners who face 13 1 high costs to maintain, paint and repair their historic buildings, usually by employing local 2 tradespeople. 3 4 The historic landmark designation process involves several steps culminating with the adoption 5 of an ordinance by the BOCC for each individual landmark. The HPC adopted a motion at its 6 November 2, 2022 meeting stating that the three proposed properties possess special historical 7 and/or architectural significance and are worthy of landmark designation. The November 2, 8 2022 HPC meeting minutes are provided at Attachment 4. 9 10 The application materials for each eligible property (Attachments 1-3) were then submitted to 11 the State Historic Preservation Office (SHPO) for review and comment as required by state law. 12 The SHPO provided positive reviews (Attachment 5). The next step is for the HPC to hold a 13 joint public hearing with the BOCC, as required by the County's Historic Preservation 14 Ordinance. 15 16 (It should be noted that a fourth property, the Davis Cotton Gin and Barn, also received HPC 17 approval at the HPC's November 2, 2023 meeting and was forwarded to the State Historic 18 Preservation Office. However, the SHPO is still reviewing that property, so it is not eligible for 19 further consideration at the County level at this time.) 20 21 Following this joint public hearing, the BOCC and the HPC will take into consideration public 22 comments, if any. It is projected that the HPC will then present final draft landmark ordinances 23 to the Board of Commissioners for consideration and adoption, likely at the June 6, 2023 24 Business meeting. 25 26 Peter Sandbeck, Cultural Resources Coordinator, introduced members of the Historic 27 Preservation Commission (HPC). In attendance from the HPC were Art Menius (Chair) and 28 Steve Peck, and Todd Dickinson and Anne Whisnant, who contributed to the research efforts. 29 Peter Sandbeck gave the background of the landmark designation process. 30 31 Peter Sandbeck made the following presentation: 32 33 Slide #1 N AS'E75 CHAP€L. AVE PASTDR 'a 34 �- 14 1 Peter Sandbeck said there has been no opposition to this and that it is a voluntary 2 program. He said that once a landmark is designated, they receive a 50% deferral on property 3 tax. He said it is held in Escrow and if the landmark is damaged then the status is forfeited, and 4 the taxes have to be paid back. He said this is a 1940 era church. 5 6 Slide #2 _2. - LO Cation of present-daV church 8 Peter Sandbeck said the original church started in 1882 way back in the woods. He said 9 that is the 7 Mile Creek Preserve Property now. 10 11 Slide #3 OA • ,.. - - :xswn MIIF S7rrk Prew•rvr,.' mastee Kam(POM 11 U.n leap 9rYl Il 1 rMtrrl .A Nff—F—A Taal to d�H e. e+ r. [MaltrakTa11 ID.i3 T60 - r 1e, SGA Trap uA Brr YA l�tl - -- fM i3M'E�IKyhrcasl � a IL.ni�.r bne "M1 Blrul;plueYtll * e r'44 .,dl� Farctl4a�Pn j 12 iyonrLlac:,'. r 15 1 Slide #4 I JN ` CI h T f 6}t o DI ry 7 k t til t y < o *66 DI P r 2 I 3 Peter Sandbeck said this is a 1918 soil survey map and it shows the church indicated by 4 the yellow circle. He said that a group of students at the UNC Oral History Project did a series 5 called "dark roads" and they were roads used to access churches or cemeteries that became 6 unusable over a period of time and during the Jim Crow era. 7 8 Slide #5 • yij 4 DUKE IL by g.S FA D EFC AND t BUB- a EST.Pop I!PUU r 9 16 1 Peter Sandbeck said 1936 highway map in slide #5 showed no road going to Harvey's 2 Chapel, so it had to move. 3 4 Slide #6 k A t Y R �. t T R f �''4 _ _'qi-..... - '• -. = rad '-.F> 6 4Peter Sandbeck said that this is the old cemetery and there is only one marked 7 gravestone. He said that it is a gravestone of a man that was a cook in the Army in World War I. 8 9 Slide #7 u 1 - 10 r "�? 17 1 Slide #8 17 L r y ii Z, ti = a i 2 3 4 Slide #9 r Thr "_Ihltechurehthashiu5asIlarrer`r C AJ6{t.�har'eJy. Chap- u.lnr s.`+a$camstructtd rh igiI,41 Hareeya ly 1-ily A `was Fut gd*tl e4692 by FwMnyr_rlurLh-mmxt of the Lwr.eM rirrngrega'po,i a Q*iNIY4r IGllhhlr sinlra.J AI!I.iY-hrn.rs.n rertulel.+.fl0 had membri are di-xwnded from the(*J rail"]5-P o4 I..r�!yrttt4.aggp�wsho-Tvyleths m t*s ti4auJ.asa'tnuah FarnII.H.The ir.iida a'F the church K wwm with the 6VM 1711 ars,ir`�wrtar®salMThr'IrrII6..r.crr.drwJ+IMrrta:Flrhrstilm .c.M,0linO wn EC TtKanpsaT,a IDDM eMrhb IarTdawra,vn-F strTned g4ss a*Id rid!Iel.et,end Lha caT6se�harrre fund Mgt hJJ.lya 0The rmrt+.IIrd"nhVSII rf..T fn d'r. on comrntnrty la M1�ahta aF a r-E plasm m[rgirrm Flli +"� l l t s F76.ut67 FAWaga ++errer 4% �" ] f TFNay,t ,.N br raPr rr!pais Vr rn ' �o__ i rarAalf;ajnsan ar�TFadkrBaarapalr rrt.,r3V n.. _ ' eurarter�ibdkrat..l6Ttr orTM diws.,Tr. Ivl,d.Jal v,rarkTr+.!n tF.samnsr:re lu level stv+.tsanrlThe n.aO*n&aaae tr4m In III. Jur.*.r.al. d 11w..y;reVYO--1b-kxtl m["+mom-twKhe d lu e,CXYIR'� yn4�rFr4.NII..n irrC KSelr.Xaln rl.rra'4 f,IfL� ..I— t.—dkly ne. Lhf...sr¢u'6 rn trw.rrrm-..bry,.Tlh 6T!Frrl!H.x�m.fer.]I* h.1.1-0 Inv,'rt.::I r1 f!,;F.—f:-nra.-,I. dnurtrmr—t tamni sire mlI!T,ocor r, .. - - h�... , - -.lu uw lrrr tal.ee�•or..•+.n•xs rnv.uerr.rw w.k4 W+blen lv .A d.;;16u!Rt�l grdwFca,rrary bWh.h ht ikr .,L4 l+rt4rt!rl Wa e.d LOAM thr..cm.. �! dormanyrneFrteasar r,� r - 5 6 Peter Sandbeck said the students created this "zine" for the Harvey's Chapel Church. 7 18 1 Slide #10 2 3 Peter Sandbeck said it is very special because it probably started as a slave cemetery 4 and then that is usually where churches were built after the war. He said they were still burying 5 people there up until the 1930s. 6 7 Slide #11 j3 47 j761 54 r _ a x000kip- 8ti1 T 19 1 Peter Sandbeck said that the Quakers were hugely instrumental in settling the area. He 2 said they had a split with slave holders vs non-slave holders. He said he learned that the split 3 sent some to Indiana where they established Orange County, Indiana. He said that is where 4 they offered land for sale to freed slaves from NC. 5 6 Slide #12 Eno Quaker Buryir&Groun4 • Hillsborough 7 8 9 Slide #13 FTJ 10 I -t • I,� ''F •� �jer 1 A' k s 11 1 ISMEJEJ a Y!! h wu 146' F� Y A IA �" I V{� I P" I /•� �1a ^,til AcR II k �'+ I'�� T 1 I' 4 •. IF. E. • M f 4 PT 1 21 1 Slide #16 } 2 Ix 3 4 Slide #17 IWP f�.� •� '-yam— ,' �" � }}•,p h ,�` k � �i P� a 1,�• ar `� � y 5 6 7 22 1 Slide #18 Y i Ir - Y P 13- 2 3 4 Slide #19 .W, 77 rl . 5 r � 6 7 23 1 Slide #20 l � I 2 3 Peter Sandbeck said this is the David Faucette house and is a great example of the mid- 4 19th century architecture and sited along the Eno River. 5 6 Slide #21 4T j S y •� y 7 8 9 24 1 Slide #22 n � — radrCFI' ye{ 54uthi elevations vietiv 2 3 Peter Sandbeck said the home has original chimneys and has been carefully and 4 beautifully maintained by the same owner since 1997 and was owned by the Faucette family up 5 until that time. 6 7 Slide #23 l � 8 9 Peter Sandbeck said the interior woodwork is all intact. 10 11 25 1 Slide #24 2 3 Peter Sandbeck said that NCDOT will be replacing this bridge and because it will be a 4 landmark, DOT will have to come to the Historic Preservation Committee for approval. 5 Commissioner Hamilton asked for clarification if the tax benefits could last forever. 6 Peter Sandbeck said yes, in theory, as long as the landmark was maintained. He said 7 that the tax deferral is 50%. He said that investment in historic properties can actually increase 8 the value, offsetting the tax deferral. He said the net cost to the county is about $20,000- 9 $30,000 per year. 10 Commissioner Greene thanked Peter Sandbeck for the presentation. She asked if he 11 was aware of a paper written by Mark Chilton, the Register of Deeds, about Herman Husband 12 and how he was disowned. She asked if he would consider adding his paper to the resources 13 list. 14 Peter Sandbeck said he was aware and had been provided with the paper by Mark 15 Chilton. He said it was a complicated thing being a Quaker in society. He said that Mark Chilton 16 endorses this project. 17 Commissioner Greene said she learned a new word "apotropaic" when reading the 18 history and that it is something that wards off bad spirits. 19 Peter Sandbeck said that it is almost a hex sign and other signs used to ward bad spirits. 20 He said this was very common over doors of old buildings as well. 21 Vice-Chair McKee said he was familiar with the type of stone used at older cemeteries. 22 He said he is the cemetery committee chairman at Little River Presbyterian and has been for 50 23 plus years. He said that Little River Presbyterian was built two years after the Quaker church. 24 He said they do not know how many stones may be there but there is about a 2-acre section 25 that is full of graves with no stones. He said that years ago he was told by older members that 26 the process of keeping up a graveyard was a twice per year "scraping" of the graveyard. He 27 said this would be people that had family buried and those that were caretakers of the space 28 would take their hoes and tools to clean it off completely. He said that Thomas Miller told him 29 that as a youth he remembered finding broken stones, stones that had fallen down, and that 30 were moved out of the way because there were no markers on them. He said if you go into the 31 east parking lot at the church you will still see blank stones sitting in rows. He said there are 32 probably 1000 grave sites there. He said that when the Hillsborough church was going to 26 1 expand, they found that the corner of the church would have been on what is assumed to be 2 two unmarked slave graves and because of that, they agreed with the church in Hillsborough to 3 provide a place and a dedication and marker for the unknown graves. He said those were 4 moved and reburied to Little River. 5 Commissioner Fowler thanked Peter Sandbeck for the history of the landmarks. 6 7 A motion was made by Art Menius, Chair of the Historic Preservation Commission, 8 seconded by Commissioner Richards, to open the joint public hearing. 9 10 VOTE: UNANIMOUS 11 12 PUBLIC COMMENT: 13 Paul Kleever and his wife Sally Freeman said that John Wesley Thompson was one of 14 the builders of Harvey's Chapel. He said that he, his wife, and their neighbors live on land that 15 was owned by John Wesley Thompson. He said they are members of the Eno Friends Meeting 16 of Hillsborough. He said that their name is from the historic Eno Friends. He said that they are 17 privileged to be part of the legacy of the community of Harvey's Chapel, and they speak in 18 endorsement on behalf of their neighbors. 19 John Bell said there has been an effort for over twenty years to document the cemetery. 20 He said it does not have an owner or access, except through a neighboring property. He said 21 without proof of ownership, the Chapel Hill Society of Friends, felt that the landmarking process 22 was the best way to preserve the property. 23 Frank Alford said his mother is a part owner of the 700-acre Crutchfield property that 24 adjoins and surrounds the original church site. He said he was curious how landmark status will 25 affect his mother's property. 26 Peter Sandbeck said that landmark status will not affect neighboring properties. He said 27 that the goal of the designation is to preserve the status quo. He said it will not injure the 28 surrounding land. 29 Frank Alford asked if the church is still the owner of the land and that the family story is 30 that part of their land was given for the church. 31 Peter Sandbeck said the church is still the owner and there is a deed from 1892 where it 32 was conveyed. 33 Vice-Chair McKee said it mentions in the information packet that the Quaker burial 34 ground was leased. 35 Peter Sandbeck said that is the problem and there was no deed. He said that no one 36 was keeping track of all of property deeds. He said that Harvey's Chapel cemetery is one 37 example of hundreds of cemeteries in the county that are not maintained. He said ultimately 38 there needs to be a mechanism of ownership and that creating a landmark is one step to that. 39 He said they have discussed creating a trust to maintain the cemetery. 40 Commissioner Greene said the commission had mentioned using ground penetrating 41 radar to mark graves and that could be something at Little River as well. 42 Peter Sandbeck said that the Town of Hillsborough had used the technology in the old 43 town cemetery to identify burials and they found a couple dozen graves. He said that is a great 44 tool for places like that. 45 Vice-Chair McKee said he was glad to hear mention of the other possibly hundreds of 46 cemeteries. He said that two of the farms that he has leased for years have family plots on 47 therm. He said that in 50 years of leasing them, he only had one instance where a family 48 member came to try and track it down. 49 Peter Sandbeck said that outside of Hillsborough, Governor Burke is buried next to 50 Latta's Egg Ranch and to access it, you have to go through a cow pasture that is privately 51 owned. He said they let you do that, but access is an issue for many burial sites. 27 1 2 A motion was made by Vice-Chair McKee, seconded by Commissioner Hamilton, to 3 close the joint public hearing. 4 5 VOTE: UNANIMOUS 6 7 6. Regular Agenda 8 9 a. 2022 Longtime Homeowner Assistance (LHA) Program Evaluation 10 This item was removed from the agenda and will be considered at a future meeting. 11 12 b. Approval of a Professional Services Contract with Clarion Associates to Develop a 13 Comprehensive Land Use Plan, and Approval of Budget Amendment#9-A 14 The Board received a brief staff presentation to include an overview of the consultant selection 15 process and scope of services to develop a Comprehensive Land Use Plan (CLUP) for Orange 16 County, and approved a professional services contract (Attachment 1) with Clarion Associates, 17 LLC and Budget Amendment#9-A. 18 19 BACKGROUND: Orange County's existing 2030 Comprehensive Plan is an official public 20 document that provides a framework for long-range land use decision-making. The Board of 21 County Commissioners (BOCC) adopted the 2030 Comprehensive Plan in November 2008. 22 Although the plan has been reasonably maintained since adoption, the initiation of an update 23 has been approved by the BOCC to maintain the authority to enforce zoning regulations, 24 consistent with the requirements of NC General Statute (NCGS) 160D Article 5. Each of the 25 municipalities in Orange County also enforce zoning within their planning jurisdictions and 26 similarly maintain land use plans. 27 28 At its October 18, 2022 Business meeting, the BOCC adopted a Resolution of Intent 29 commissioning the development of an update to the CLUP, beginning with information obtained 30 through the Countywide strategic planning process. 31 32 The CLUP will serve as both a physical plan and policy guide developed through an analysis of 33 existing conditions and trends, evaluation of the existing 2030 Comprehensive Plan, and will 34 incorporate land use related aspects of other recent County planning initiatives in the areas of 35 transit, housing, climate, and Countywide strategic planning. The result of this new planning 36 effort will be an updated, long-range vision for the County, with corresponding policy 37 recommendations and guidance for implementation of the plan over the next 10-20 years. 38 While the NCGS does not require specific elements for comprehensive plans, it does list the 39 typical topics that are worthwhile to include in a CLUP. Orange County's CLUP update will 40 address the following topics, among others: 41 42 . Identification of existing conditions and trends: 43 • Issues and opportunities facing Orange County; 44 • Employment opportunities, economic development, and community development; 45 • Public services and infrastructure; 46 • Housing and Transportation; 47 • Passive and active recreation sites and facilities; 48 • Identification of natural hazards such as flooding, winds, and wildfires; 49 • Protection of the environment and natural resources, including agricultural resources 50 and water and air quality; 28 1 • Protection of significant architectural, scenic, cultural, historical, or archaeological 2 resources; 3 • Recommendations that set a path for future County planning and identification of areas 4 where municipal coordination and partnerships are needed for implementation; 5 • Comprehensive land use goals and objectives that are concise and practicable; and 6 • A Land Use Plan and Future Land Use Map that identify and express the pattern of 7 desired growth and development, including the location, distribution, and characteristics 8 of future land uses. 9 10 Request For Proposals (RFP) Process of Evaluation 11 In February 2023, Orange County issued a Request for Proposals (RFP) to identify a qualified 12 consultant to develop a new CLUP for Orange County. 13 14 Two qualified proposals were received and evaluated by a review committee consisting of the 15 County's Chief Equity and Human Rights Officer; Planning Director; Deputy Planning Director, 16 Long-Range Planning & Administration; and Senior Planner. The committee evaluation was 17 based on the following criteria: 18 Maximum Criteria Point Value 1. Consultant experience as it relates to the scope of services of the 15 RFP and project deliverables 2. Technical approach to the project, proposed tasks, and timeline to 25 complete work 3. Project Organization 25 4. Consultant's capability and capacity to perform project 20 5. Total cost of proposed services 15 Total 100 19 20 Through the proposal evaluation process, the review committee has unanimously 21 recommended Clarion Associates for contract award. Clarion is a nationally recognized land 22 planning and zoning consulting firm with offices in Chapel Hill and Denver. The Clarion team is 23 also joined by Equinox and Tate Consulting. Equinox brings additional tools and expertise in 24 the areas of land and water resources protection, implementation of sustainable strategies, 25 creation of healthy living opportunities, and development of land in an environmentally 26 responsible way. Tate Consulting will provide additional facilitation expertise to the team and 27 has led successful community engagement efforts that address diversity, equity and inclusion, 28 as well as environmental justice issues. 29 30 Key Principles and Components of the CLUP Project 31 The Plan will be grounded in the principles of social equity, and synthesize and build upon 32 previous outreach efforts and relevant aspects of recent County initiatives in the areas of transit, 33 housing, climate, and strategic planning. The following key principles and components have 34 informed the scope of services: 29 1 2 • Public Engagement: A synthesis of information obtained through other recently 3 completed County public outreach efforts, most specifically the Countywide Strategic 4 Plan. That Plan's land use survey questions will be used to help inform Orange County's 5 future land use goals. A project website will be used as a mechanism to keep the public 6 informed during the process, which will include a series of outreach waves (See the 7 "Summary of Project Scope and Approach" for additional information about outreach). 8 9 • Social Equity: The Plan will approach components through a social equity lens, 10 consistent with the One Orange County Racial Equity Plan. The lens will be specific to 11 the needs, communities, and populations of Orange County, with focused efforts made 12 to engage historically underserved or disenfranchised communities, and communities of 13 color. 14 15 Graphics, Length, and User Friendly: The Plan will be of a length that is conducive to 16 user-friendliness and written for the general public. Easy to read and informative charts, 17 graphs, and maps will be used throughout the Plan. Visualization techniques that 18 graphically and accurately depict pertinent information will be provided for each 19 component of the Plan. 20 21 Identification of Potential Partnerships and Regionalism: Identification of partnerships, 22 including other County departments, that may be leveraged more efficiently and 23 effectively to help implement the Plan. As a County that does not own/operate/maintain 24 a public water or sewer utility, partnerships with utility providers (municipal, water/sewer 25 authority, and non-profit) will need to be identified through the planning process to 26 achieve shared goals in the areas of social equity, housing affordability, and transit 27 supportive development. 28 29 Plan Recommendations: To include land use policies, future Small Area Plan needs, and 30 proposed Unified Development Ordinance (UDO) amendments that reflect a future land 31 use vision balancing stated interests obtained through the planning process; 32 identification of shared County and municipal goals (e.g. housing affordability); 33 identification of land use goals and objectives that are shared with other adopted County 34 plans; and an implementation strategy. 35 36 Summary of Project Scope and Approach 37 The project schedule spans a little over two years from kick-off to Plan adoption and includes 38 the following phases: 39 40 Phase 1: Launch Project 41 Phase 2: Identify New Issues and Opportunities (1St Outreach Window) 42 Phase 3: Evaluate Planning Influences 43 Phase 4: Develop the Plan (2nd and 31d Outreach Windows) 44 Phase 5: Adopt the Plan (Public Hearing) 45 46 Public Outreach: A cumulative approach to public outreach will be utilized consisting of three- 47 waves: 48 Wave 1: Confirming Community Aspirations - testing and confirming critical planning 49 issues, defining community aspirations for the County in 2045, and sharing 50 data and trends. 30 1 Wave 2: Paring data and trends analysis with related policy questions and present draft 2 conservation and growth framework. 3 Wave 3: Presentation of draft Comprehensive Land Use Plan. 4 5 Planning Board and BOCC: The project scope includes three rounds of meetings with the 6 Planning Board and BOCC to be held at strategic points in the planning process. Generally, 7 these meetings are to occur at the beginning, mid-point, and near the end of the process. The 8 purpose of these meetings is for the consultant to brief the boards on project status and findings 9 and engage members in discussion about the direction of the plan. The consultant will also 10 provide interview opportunities for Planning Board and BOCC members, among other key 11 stakeholders, during project kick-off. The boards will receive updates from staff throughout the 12 process and, ultimately, the Planning Board will provide a recommendation to the BOCC 13 consistent with the NCGS. 14 15 Project Steering: A Steering Committee comprised of staff representatives from multiple County 16 departments will review draft work products and provide feedback; provide reactions to the 17 consultant team on public engagement approaches and activities; and serve as ambassadors to 18 the planning effort, including a liaison role to respective staff and advisory boards, where 19 applicable. The Committee will meet monthly through most of the planning process. 20 21 A complete list of Project Deliverables and Fee Schedule are provided as Attachment "A" to the 22 Contract (Attachment 1). 23 24 Tom Altieri, Senior Planner— Long Range Planning, made the following presentation: 25 26 Slide #1 ORANGE COUNTY NORTH CAROLINA Professional Services Contract t Develop s Comprehensive land Use Plan Board of County Commissioners May 1 , 2023 Item 6 b 27 28 29 31 1 Slide #2 Purpose 1. To receive an overview of the consultant selection process to develop a new Comprehensive Land Use Plan (CLUP); 2. A summary of the scope of services', 3. Consider the approval of a contract with Clarion Associates, LLCM and 4. Approve Budget .Amendment #q=A ORANGE COUNTY rlOfrn i CAROLLNA 2 3 4 Slide #3 Background • CLUP provides framework for �•� long-range land use decision snaking • Existing "20130 Comprehensive _ Plan" (Adopted, November 2008) • BOCC Resolution of Intent to update the Plan (Ootober2022) v `— • Request For Proposal (RFP) =� issued (February 2023) — — - ORANGE COUNTY NO Rn[CkROMNA 5 6 7 32 1 Slide #4 RFP Key Principles and Components • Public Engggement A synthesis of information obtairbed through other recently completed County public outreach efforts ii a Countywide Strategic Pl M). It's lard use survey ques.tionts to help Inform future land use goals_ • Social F4um v;Approach cornponents through a social equity lens. Focused efforts made to arbgage trmorically und'erservad or cllsenfranchtsad communttles, and tommunitles of color. • Graphics. LeKth and User Friendly- Plan lenth that is conducive to user friendliness and written for the general publit_ • Identification of Potential Pattrrershins and Revionalism- Identify partnerships, that may be leveraged more d0lelaritly and effeclualy for Plan Implamentation. • Plan Recommendations; In the areas of land use policies.; future small Area Plan needs; proposed UDO amendments; and shared Gorily and municipal goals, amwg gathers. ORANGE COUNTY r'Ofrn i C AROLLNA 2 3 Tom Altieri said one partner might be the water and sewer authorities in the county. 4 5 Slide #5 Proposal Review Committee County's Chief Equity and Human Fights Officer; Planning Director Deputy Planning Director, Long-Range Planning; and Senior Planner Scored proposals basad ori: - Experience (15%) Technical approach(25%) Project organtralion (25%) - Consultant'scapaNility and capacity(20%) - cost(15%) Interviewed firm with highest scorings Proposal • Recommending contract award to Clarion Associates, LLC. ORANGE COUNTY NOWn r CAROLINA 6 7 8 9 [ rage Curdy Illt�strts !h Cutrnsf 33 Slide #6 ORANGE COUNTY Slide ORANGE CCxjrfrYY CLARION a R 34 Slide • : Planning Process - 5 Phases Phage�; Ptaas�3: pha 4: �h�s�1: �ds�uiy r��+� Ewnduafi�c Phage 5.: Leut�Cks{n7lEft ts5uesanit F��anntne�opthe Ad �ttheWlan t��tpertadrert�s Ini4�ertC -�Irgs '••,tam w.tr�rjus 1'e�'rtTrus to LtiEIpg3I: r:arY tdatrNr„ Italtr.y Caa�dltne • ilyr,n�Lsrrm��w SLfuai{I CanAilrrt. +5ew.%ry{raninl!� +Prrrxa Cnmmg'aP Mr*Irgo l�-ii4 drl6?'W�7�K• Wrrd�r+grrt?-3 F. a#17 rY "�rt7r•4f.n�� CurnrtocrJtp teenniuralY Rufl�,}�+fLy� ^ r:..�r,-a�...�r-a Cn9��p.rn aW.,r4�.rrr: h�tca�ir�"draur_ Fr,7ywz.�nlKlrrs:.�w Ilra.vJ.:�l r,,ros wr r.r-I•rr� �a-Mt 'IrM9;IJN Ilr'NFMXVn walio�QHvtia6de:. Y•Re,w.�L}erbnatrr. Rre�krl.,wi,���:aqu+ . -�..--�r+unl'rs.�am .r_;ymm.rltp R�li[Ra.kw Gags�Yl •Fnal AdaMed �'.,r� �'n�agarnnnl NlFrtnv.' .�-rmin�wnnm 4l.n I:mrcarfiwq.k+. ��t^'krMc 1`br'�d n4 #r ina7e�tallvn�rtd Ffr6hc e!si�rt+rnt Lr.1LY,t r�lan udtl • 1'.u'[9�ransi� n.ii►Ilali rrulr:rilaa Ti�mmrllYdFin.l . L,mnr�y t� . I,trw�lrPcA CL+nnrnrntily sa�cel;I� a.a.r�IJ.11uwr,..i+.. "eflpat�lnerrL44fvllrN Eraaagw.wlaVelm+.-�'� "r�..�i Y�lrol� JPE 3yyr� A�-il{ S.r�ifrtarr of ltawMobanmmary W'Rry ya t ■eq trR�llu.lk. 6.J.1^nrp�'@eW r. Slide Public Outreach A cumulative approach to public i Window 1: Confirming Community Aspirations- w confirming critical planning issues, defining communityi i and sharing - i Window i Growth and Conservahon Framework- Paring data/trends policy questions and present draft conservationand growth i Window 3: Un veiling Draft- Presentation of draf t C;L U R -- ORANGE COUNTY 35 1 Tom Altieri said each "window" will involve in-person community engagement. 2 3 Slide #10 Public Outreach: Innovative Tools and Techniques Claud-based project management tool Develop project identity and brand (name, ]No and tagline) • Branded project website • Equity Database Two-phase community engagement approach (in-person meetings with subsequent virtual engagement "windows") Targeted meetings as needed to engage harder to reach r,ommunities Advertising and publicity guidance to track and maximize responses from targeted communities • dapping of Equity Opportunity Areas • Use of H+T(Housing + Transportation) Index ORANGE COUNTY NOFM i CJLROLLNA 4 5 Tom Altieri said that the community will have a familiarity with this project and be 6 engaged during the two-year process. 7 8 Slide #11 Planning Board and BO-CC • Three rounds of meetings with the Planning Board and BOCC to be held at strategic points in the planning process. Purpose is to engage members in discussion about the direction of the Plait and brief the boards on project status and findings. The consultant will provide interview opportunities for Planning Board and BOCC members during project kick-off (July 2023), Boards to receive updates from staff throughout the process, and ultirnatelyr the Planning Board will provide a recommendation to the BOCC. ORANGE COUNTY NO n i c+L i_1NA 9 10 36 1 Slide #12 Steering Committee • Comprised of staff representatives from multiple County departments to: — Review draft work produ=cts and provide feedback; — Provide reactions to the consultant team on public engagement approaches and activities;and — Serve as ambassadors to the planning effort, including a liaison role to respective staff and advisory boards,where applicable_ • The Committee will meet monthly through most of the planning process, OPLANGE COUNTY r30RTI I CARDLINA 2 3 4 Slide #13 Project Schedule PROIL£I MLINTH I 2 3 # - C 7 H 9 In 11 12 13 14 15 Ifi 1°+ 18 19 3D 21 7.2 23 Z4 25 26 Maw 1:raunni r,r-, FhaS¢7:Warxrry Masi IRScr r�r;!L [Lr r�nl�riilly} Phase 3:Lialwtc Flaming InrXwnre% Phase 4;'13etx4op Plan 51re�asp[um md7w �wnl e gl;xrn�{emmygw dl:vWl ST!lYin¢4+]IA�rIrS1K�CFI W�46'I P'1tlaR[!} 5 M,ed Cmry�ommw.�mxn 6 Tom Altieri said there will be county board meetings at months 7, 12, 17, and towards 7 the end of the process. 37 1 Slide #14 Recommendation The Manager recommends the Board. 1. Authorize the expenditure of up to$188,204 for planning services to develop a CLUP; . Authorize the County Manager toexecute and sign the contract (Attachment 1); and 3, Approve SudgetAmend merit##9-A. ORANGE COUNTY rlOfrn i CkWaLLNA 2 3 Commissioner Richards asked if the results from the engagement windows will be 4 shared with the Board. 5 Tom Altieri said they will be shared. 6 Commissioner Richards noted that the steering committee is comprised of all staff. 7 Tom Altieri said it could be looked at as a technical committee. He said these would be 8 the departments that have some focus on land use and provide the staffing to advisory boards. 9 Commissioner Richards asked what departments were included on the steering 10 committee and how the advisory boards fit in. 11 Tom Altieri said that the Planning and Inspections, Managers Office, Office of Equity and 12 Inclusion, the Department of Environment and Agriculture, Parks and Recreation, Economic 13 Development, the NC Cooperative Extension Agency, Housing and Community Development, 14 Environmental Health, Department on Aging, Asset Management Services, and Community 15 Relations are on the Steering Committee. He said that staff will keep their advisory boards 16 informed of what is going on with the plan. 17 Commissioner Portie-Ascott asked what the scores were for the two firms that were up 18 for consideration. 19 Tom Altieri said he would share that with the Board. 20 Commissioner Portie-Ascott asked John Roberts about item 6, where Cy Stober, the 21 Planning Director, was designated. She asked if a person's name is usually indicated rather 22 than a position. 23 John Roberts said yes, when there is a person in the position. 24 Commissioner Fowler asked if the inclusion of advisory boards would be a formal 25 process. She also asked if there was only one firm interviewed and how that choice was made. 26 Tom Altieri said that Clarion had a lot of history of working with North Carolina 27 governments. He said the other firm was Florida based. He said they demonstrated a good 28 understanding of Orange County and what was important to the county and staff. He said they 29 were both qualified consultants. 30 Commissioner Fowler asked about the formal process for obtaining advisory board input. 38 1 Tom Altieri said that the steering committee would need to discuss the question. 2 Commissioner Fowler asked if the Board would have access to the public input prior to 3 their interviews with the project managers. 4 Tom Altieri said one of the tools being used is the project website. He said it is set up for 5 public engagement, and not just as a repository for documents and meeting notes. He said it 6 provides a way to interact more and that it will be a key tool for the community and advisory 7 board input. 8 Commissioner Hamilton asked who the consultant was for the last comprehensive plan. 9 Tom Altieri said it was also Clarion Associates. 10 Commissioner Hamilton asked who was on the previous steering committee. 11 Tom Altieri said there wasn't a formal steering committee. He said at that time the 12 Planning Board created the timeline and process. He said advisory boards had a lead role in 13 the comprehensive planning process. He said the Planning Board played a large role. He said 14 in preparing for this process, staff interviewed other Planning departments. He said that these 15 other Planning departments said that the process often resulted in meeting fatigue. 16 Commissioner Hamilton asked about the role of the Board of County Commissioners in 17 the creation of the previous plan. 18 Tom Altieri said that the Board held public hearings and were provided updates 19 throughout the process. 20 Commissioner Hamilton said she has concerns about the steering committee being 21 predominantly staff. She said that she would like to consider having commissioners on the 22 steering committee. 23 Tom Altieri said that the composition is something they can continue to discuss with the 24 County Manager's office. He said that it was not left out of the presentation, it just was not 25 depicted in the proposal. He said that his professional experience is that 15 members is about 26 right for the steering committee. He said that if you get more than that, there is less interaction. 27 He said this is the pleasure of the board. 28 Commissioner Hamilton asked if the three rounds of meetings with the Planning Board 29 and the Board of Commissioners would be together or separate. 30 Tom Altieri said that they would be at regular meetings and separate. He said the scope 31 of services mentions up to two public hearings at the end of the process. He said that he 32 thought there was potential for a joint work session between the Planning Board and the Board 33 of County Commissioners. 34 Commissioner Hamilton said she would like to see an example of a more user-friendly 35 comprehensive plan. 36 Tom Altieri said he would send that information to the Board. He said there is a trend in 37 many of the plans where they are becoming more concise. He said the current plan is 38 segmented, but it is well over 300 pages and 2 inches thick. He said Wake County's is less than 39 50 pages. 40 Vice-Chair McKee said his primary concern is keeping the public engaged in a long 41 planning process. 42 Tom Altieri said there will be community engagement throughout the process and a 43 grassroots level campaign will be deployed. He said without community engagement in the last 44 process, it would have taken longer to get the plan adopted. 45 Vice-Chair McKee said he had concerns about unintended consequences. He said that 46 decisions like the Rural Buffer had adverse effects on the agriculture community. He said that 47 he has concerns over personal property rights. He said he does not want the Planning Board to 48 be the lead on this process due to recent issues at Planning Board meetings. 49 Bonnie Hammersley said the role of the steering committee is to make sure that 50 information is going out to their networks of people. He said there will be no decisions made by 51 the committee. He said the goal is to help with outreach. She said it is all staff because it is a 39 1 staff working group that is carrying the load of making sure the gets done. She said the Board of 2 Commissioners is the lead, they will be kept informed, and they will be the decision makers 3 throughout the process. She said it is a community driven process and will reflect community 4 input. She said no decisions will be made at a staff level. She said they will review the process 5 at different times to see how it is going. She said the commissioners will have to adopt the plan 6 on behalf of the entire community and will not be left out because it is their role to adopt. 7 Commissioner Greene thanked the County Manager for her comments and said it made 8 sense. 9 Vice-Chair McKee said he has no issue with staff on the steering committee. He said 10 that his concern is exactly what is meant by "community driven" because he has seen many 11 projects be driven by activists and if that happens here, it will have a devasting effect on the 12 rural community. He said that he fears will end up with 500 pages and he wants to be sure that 13 what they are driving at will not impact personal property rights. 14 Cy Stober, Planning Director, said the toughest part of the process is that no one can 15 have everything they want in the plan. He said they need to be responsible as planners to 16 receive feedback and sending it to the consultant. He said the Board can provide feedback as to 17 whether it is appropriate. He said that there are different tools that can be used to reach out to 18 the community. He said that he looks forward to bringing synthesized information back to the 19 Board and then receiving feedback from the Board. 20 Vice-Chair McKee said his hesitancy has been from watching other processes and 21 seeing things take a life of their own and walk away from the original intent. He said that he 22 does not forget the comments from a former commissioner that said that Orange County would 23 become a gated community and a bedroom community for the Triangle and there would not be 24 economic development. He said he has a fear of more and more rules about what people can 25 do with their own property. 26 Cy Stober said this is a guidance document. He said it does not have to be followed and 27 can be changed with Board action. 28 Chair Bedford said there is another water authority that is around, and she is curious 29 about the MPOs being included. She asked when they are looking at roads and transit, it seems 30 it is chicken and egg; does the road system come first or do they envision where they would like 31 to develop and then that is where they would put the roads. She asked if it is a big vision, and 32 they are not constrained or is this fresh eyes. 33 Tom Altieri said the linkage between land use and transportation, transportation follows 34 land use in NC. He said they will look at areas they want to preserve and develop but they will 35 also look at areas where change might be needed. He said this is a general plan and there may 36 be areas where change occurs after adoption. 37 Chair Bedford asked what an ESRI story map is. 38 Tom Altieri said it provides mapping information and application tools in a storymap. He 39 said it reads like a video or a virtual storybook. 40 Cy Stober said there is one on the Planning and Inspections website about the Greene 41 Tract and it that is one they can check out. 42 Chair Bedford asked what the language in task 3.12 meant. 43 Tom Altieri said it refers to the establishment of existing conditions in the county like 44 utilities, roadway networks, and critical county facilities. He said it also refers to joint planning 45 areas. 46 Chair Bedford said one issue that has never seemed fair to her was the fact that 47 residents in the ETJs vote for county commissioners, but a different unelected body decides 48 their land use. She said that should be reviewed in the future. She said that the reference to 49 jobs shows the fluctuation of job needs in different times. She said there needs to be living wage 50 jobs to support the residents. She said that there is a lack of water in the future planning 40 1 discussions and that should be in the plan to plan for water and sewer. She asked about the fact 2 book and what it would be used. 3 Emily Chew, from Clarion, said that it covers existing conditions so that residents can 4 understand where the county is as they think about where they want to go but they can call it 5 something different. 6 Chair Bedford referenced 4.2 and said that the timing of three times a year might not be 7 enough for this Board of Commissioners. She said they have some conflicts they need to work 8 out. She said it is going to take balancing of personal property rights, water and sewer 9 availability and extensions, and light rail. She said that she is glad to see this will be facilitated 10 so that there can be resolutions and compromises. She said that section 4.2 should be the 11 commissioners seeing the tradeoffs rather than the steering committee. 12 Bonnie Hammersley said they are hearing these comments and will work with the 13 consultant to work those in. She said they will certainly keep the Board informed during the 14 process. She said there would be an information item before the summer break about how they 15 have looked at the Board's considerations. She said they will kick-off in July but there will be 16 many check-ins. She said the Board is driving the bus. She reiterated that this is not a 17 regulatory document, but a plan and a vision. 18 Chair Bedford said that the Board would likely need a facilitated meeting to identify the 19 preferred aspects. She said she would like to have a commissioner on the steering committee in 20 order to keep the Board informed. 21 Commissioner Greene said that she did not think there should be a commissioner on the 22 steering committee, since it is not a decision-making group. She said that for the question of 23 roads or land use first, there has been an evolution and it is not right that roads follow the land 24 use. She said that they need to be thought of together. She said that the Town of Chapel Hill is 25 planning for bus rapid transit, and they are devising a transit-oriented development and more 26 density along that line. She said she was happy to see the inclusion of the H+T complex. She 27 said that is a policy recommendation that is in the revised transit plan, and it suggests 28 collocating housing with transit. She said as a policy, it is her belief that they should be thought 29 of together. She said Triangle J Council of Governments is interested in working with the MPOs 30 in the region to develop a regional vision for co-locating, when possible, housing and 31 transportation. 32 Vice-Chair McKee said that while the comprehensive plan might not be a regulatory 33 document, it does drive land use decisions. 34 John Roberts asked the Board to include in a motion to approve the language "and any 35 amendments so long as they remain within the project budget," as part of the second clause. 36 Commissioner Portie-Ascott asked if there are best practices that drive the timeline, 37 given that Vice-Chair McKee noted how long it can take. 38 Tom Altieri said there could be variability between communities and how involved their 39 citizenry is, but a benchmark is approximately two to two and a half years. 40 41 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to: 42 1. Authorize the expenditure of up to $188,204 for planning services to develop a 43 Comprehensive Land Use Plan; 44 2. Approve and authorize the County Manager to execute and sign the contract 45 (Attachment 1) and any amendments so long as they remain within the project 46 budget; and 47 3. Approve Budget Amendment#9-A as detailed above. 48 49 VOTE: UNANIMOUS 50 51 41 1 7. Reports 2 None. 3 4 8. Consent Agenda 5 6 • Removal of Any Items from Consent Agenda 7 • Approval of Remaining Consent Agenda 8 • Discussion and Approval of the Items Removed from the Consent Agenda 9 10 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 11 approve the consent agenda. 12 13 VOTE: UNANIMOUS 14 15 a. Minutes 16 The Board approved the draft minutes for the April 4, 2023 BOCC Meeting as submitted by the 17 Clerk to the Board. 18 b. EMS Week Proclamation 19 The Board approved a proclamation recognizing the week of May 21-27, 2023 as EMS Week in 20 Orange County, highlighting First Responders for their amazing work throughout the year. 21 c. Adoption of the Final Resolution Authorizinq 2023 Installment Financing for Various 22 Capital Investment Plan Projects for Up to $14,500,000 23 The Board adopted the final financing resolution authorizing up to $14,500,000 in installment 24 financing for capital investment projects and equipment for the fiscal year. 25 d. Fiscal Year 2022-23 Budget Amendment#9 26 The Board approved budget, grant, and capital project ordinance amendments for Fiscal Year 27 2022-23. 28 e. Schools Adequate Public Facilities Ordinance — Approval and Certification of 2023 29 Report 30 The Board approved and certified the 2023 Schools Adequate Public Facilities Ordinance 31 Technical Advisory Committee (SAPFOTAC) Report. 32 f. Amendments to the Orange County Arts Commission Advisory Board Policies and 33 Procedures 34 The Board approved amendments to the Orange County Arts Commission (OCAC) Advisory 35 Board Policies and Procedures. 36 g. Resolution in Support of Safe and Legal Reproductive Healthcare 37 The Board approved a resolution in support of safe and legal reproductive healthcare. 38 h. Boards and Commissions —Appointments 39 The Board approved the Boards and Commissions appointments as reviewed and discussed 40 during the April 27, 2023 and May 9, 2023 Work Sessions. 41 42 Commissioner Greene noted item 8-g on the Consent Agenda, the Resolution in Support 43 of Safe and Legal Reproductive Healthcare. She said that the Governor's veto of the bill 44 banning abortion after 12 weeks was overridden by a vote of the General Assembly that 45 evening. She said that other municipalities in Orange County also passed similar resolutions. 46 She said for folks in Raleigh who claim to support life, that it would be nice if they supported the 47 lives of poor women and poor North Carolinians and to demonstrate that by providing greater 48 resources. 49 Chair Bedford thanked Commissioner Greene for bringing the resolution to the Board. 50 51 42 1 9. County Manager's Report 2 Projected May 18, 2023 Budget Work Session Items 3 Durham Technical Community College 4 Fire Districts 5 Public Safety (except Criminal Justice Resources Department) 6 Human Services 7 8 Projected May 23, 2023 Budget Work Session Items 9 Support Services 10 General Government 11 Community Services 12 Criminal Justice Resources Department 13 14 Projected June 1, 2023 Budget Public Hearing & Work Session 15 Public Hearing on Recommended CIP and FY 2023-24 Recommended Budget 16 Review of Upcoming Boards and Commissions Appointments 17 18 Bonnie Hammersley reviewed the topics for the May 18, May 23, and June 1 BOCC 19 meetings. She also noted that the formal opening of Blackwood Farm Park takes place on May 20 19th. She said that the third quarter financial report is also included in the informational section 21 of the agenda. 22 23 10. County Attorney's Report 24 John Roberts did not have a report for the Board. 25 26 11. *Appointments 27 None. 28 29 12. Information Items 30 • May 2, 2023 BOCC Meeting Follow-up Actions List 31 • Invitation — Blackwood Farm Park - Reopening Event 32 • Memorandum —Third Quarter Financial Report &ARPA Project Detailed Summary 33 34 13. Closed Session 35 None. 36 37 Adjournment 38 39 A motion was made by Vice-Chair McKee and seconded by Commissioner Fowler to 40 adjourn the meeting at 9:56 p.m. 41 42 VOTE: UNANIMOUS 43 44 45 Jamezetta Bedford, Chair 46 47 48 Laura Jensen 49 Clerk to the Board 50 51 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 2 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET WORK SESSION 5 May 18, 2023 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Budget Work Session on Thursday, 9 May 18, 2023, at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford and Commissioners Amy 12 Fowler, Sally Greene, Jean Hamilton, Phyllis Portie-Ascott, and Anna Richards 13 COUNTY COMMISSIONERS ABSENT: Commissioner Earl McKee 14 COUNTY ATTORNEYS PRESENT: John Roberts 15 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 16 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 17 appropriately below) 18 19 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present 20 except Commissioner McKee. 21 22 1. Discussion of Durham Technical Community College, Pgs. 134-137 of the Operating 23 Budget and Pg. 144 of the Capital Investment Plan 24 The Board reviewed and discussed the Durham Tech Community College FY 2023-24 25 Operating and Capital Investment Plan Budgets. 26 27 BACKGROUND: The County Manager presented the FY 2023-24 Recommended Budget on 28 May 2, 2023. Since that time, the Board has conducted one public hearing to receive residents' 29 comments regarding the proposed funding plan. This discussion is the first opportunity the 30 Board has had to discuss next year's recommended funding plan related to Durham Tech 31 Community College (DTCC) 32 33 Operating and Capital Funding: Current Expense for Durham Tech Community College is 34 recommended to increase by 10% or $80,941. In addition, Durham Tech is recommended to be 35 funded $390,000 from Article 46 sales tax proceeds. The total funding for Durham Tech 36 Community College is $1,544,379 from all sources, including debt service payments. The 37 funding for DTCC is discussed on pages 134 and 137 of the FY 2023-24 Recommended 38 Operating Budget. 39 40 In the Capital Investment Plan, Durham Tech has $10,500,000 in year one funding to expand its 41 Orange County Campus. The project is found on page 144 of the Recommended Capital 42 Investment Plan and has $500,000 of available planning funds authorized by the Board in FY 43 2022-23. 44 45 JB Buxton, Durham Technical Community College President, made the following 46 presentation: 47 48 2 1 Slide #1 DURHAM TECH BudgetFY 2023-24 Orange County 2 3 President Buxton introduced Andrew Kleitsch, Chief Financial Officer, Jacklyn Krohn, 4 Executive Director of Orange County Operations of Durham Tech, and Dr. Kara Battle, Chief 5 Academic Officer. He said he will go over items included in the Manager's Recommended 6 Budget and will also discuss items that are included in the Durham County Manager's 7 Recommended Budget that are intended to be joint funding opportunities. He said he is excited 8 about the continued expansion of the Orange County Campus and will keep the Board apprised 9 of the developments. 10 11 Slide #2 INCLUDED IN THE MANAGER'S RECOMMENDATIONS 1. Durham Tech Promise; $290,000 Continued fundingof$200,00c)for Durham Tech Promise scholarships for public high scools graduates Z Back to Work scholarships:$100,000 Back to Work scholarships for f-B week courses that offer preparation for in-demand, entry-level jobs in areas like biotech,health care, construction,and IT,The scholarships cover the costof tuition (average$250)and$250 to defray the expense of books,supplies, and technology. 3. Carolina Innovation Hub rent:$20,000 Request for rent for new space in the Innovation Hub in partnership with UNC-Chapel Mill for workforce training,small business counseling.and other programming_In future years,the rent will increase to$100,000 to support dedicated space in this new facility, 4. Small Business Center(SBC) Coordinator: $70,000 Request for continued funding of the position F4 12 13 President Buxton thanked Bonnie Hammersley for the support of these items and their 14 inclusion in the Manager's recommended budget. He said the Durham Tech Promise provides 15 up to $500 per semester for up to four semesters for graduates of Orange County High Schools. 3 1 He said this is an important opportunity for individuals in the county to continue to have access 2 to Durham Tech. He said it is a first dollar scholarship and people know this resource is 3 available to them. 4 President Buxton said the Manager is recommending a $50,000 increase for the Back to 5 Work Scholarships. He said this scholarship is available for short-term workforce credentials 6 critical for people shifting their position in the workforce. He said this is financial aid that is not 7 available any other way, as Pell grants and other similar aid are not typically available for 8 continuing education or short-term courses. He said this scholarship fund is typically depleted 9 quickly, so he appreciates the extra recommended contribution. 10 President Buxton said the Carolina Innovation Hub is a new item in conjunction with 11 UNC-Chapel Hill. He thanked the University, the Town of Chapel Hill, and the Chamber for a 12 Greater Chapel Hill-Carrboro for their letters of support for this so that some programming can 13 be brought to downtown Chapel Hill. He said he recalls there was a recommendation from the 14 Board when the second building at the Orange County Durham Tech Campus was being 15 discussed to ensure there are locations throughout the county, and this is an effort to lean into 16 that. 17 President Buxton said Small Business Center Coordinator will continue to specifically 18 focus on the work being done in Orange County. 19 20 Slide #3 MATH FOR DURHAMYS CONTRIBUTION 1. Apprenticeship Coordinator:$8,249 The College has supported an Apprenticeship Coordinatcrfrom the federal Higher Education Emergency Belief Funding. The Durham County Managerhas included a 90% share($69,500)in her recommended(budget. 2. Facilities Technician and Plumber.,$45,408 The College requests 20%of both a Facilities Tech position to reduce our technician per square foot ratio from 100,000 sf to 50,000 sf(industry standard)and a new plumber position to address a major service need. These positions will reduce contracted services needs.The Durham County Manager has included an 80% share($140,715)in her recommended buds l 3. I'iecruitrmntand Retention Fuad:$10,000 This is fund to boost the College's capacity to recruit and retain faculty in a highly competitive labor market,The Durham County Manager has inclijded a 90%share($90,000)in her recommended budget 21 22 President Buxton said the items on this slide are not included in the Manager's 23 Recommended budget but are important for economic development and facilities maintenance. 24 He said he is asking the Board to take a minority share of the cost for these items and the 25 Durham County portion is included in the Durham County Manager's Recommended Budget. 26 President Buxton said the Apprenticeship Coordinator position was created to help 27 create and connect students with apprenticeships. He said the federal money that was used 28 initially to fund this position has run out, and he would like Orange and Durham Counties to 29 provide the funding as an economic development investment. 4 1 President Buxton said it is becoming more and more of a challenge to not only keep up 2 with the physical growth of buildings, but also maintain the aging buildings on campus. He said 3 currently some facility needs and all plumbing needs are fulfilled through contracted services, 4 which is more expensive. 5 President Buxton said Durham Tech would like to put together a Recruitment and 6 Retention Fund to be competitive with area universities and industry. 7 8 Slide #4 SALARIES AND RITI AL POSITIONS • Durham Tech Salaries Average.5-month faculltl salary $60,005 ■ 9-month facuftyr salaries range from $45,448-374.827 ■ Faculty salaries are based on educational attainment and work experience_ ■ Average staff salary5 ,516 ■ Critical disciplines and positions ■ N"th A W&I'lness,Life Sciences facufty_CompetltIon with the Drake and UNC health systems,local colleges,and universities for nurslrr� Instructors. Signing bonuses areas high as$20,000. ■ Advanced Manufacrafin-q faculty,Director's position has been vacant for over year ire this highly competitive market ■ IT,FacuttyacrdStaff roles.Compeurig with industry-level salarlesforbolh facurey and staff positions_ ■ Campus Polkea Theca are high-tumoverpositions, Clurhom PO iscuirrently offering a$10,000 hiring incentive and a S3.WO relocatiorato recnaittop talent, ■ ,F VACIElerctriclans€affrafes_These high demand positions are competitive asthe pipeline for these professionals is law as many are retiring. r�,mrrrt*ch soli 9 10 President Buxton said there has been some investment at the state-level for salaries, but 11 the reality is that the average 9-month faculty salary is $50,000. He said this is a tough salary to 12 deal with when competing with industry. He said a fund of $100,000 is not enough but would 13 help put the salaries in the ballpark. 14 President Buxton said the last item he wants to mention is a request for a sworn officer 15 for the Orange County Durham Tech Campus. He said security at all college campuses is vital, 16 and there are a lot of vacancies for campus police. He said there have been a few incidents at 17 the Orange County Durham Tech Campus that have thankfully not escalated but have 18 demonstrated the need for a sworn officer. 19 Commissioner Fowler asked if the law enforcement officer is included in one of the 20 amounts listed. 21 President Buxton said it is not included on the slides but is part of the request. 22 Andrew Kleitsch said the cost is $78,200 with salary and benefits. 23 Commissioner Fowler asked if the state provides any money for campus police. 24 Andrew Kleitsch said no, all funding comes from local sources for campus police. 25 Commissioner Greene asked what the total amount of Durham Tech's request is outside 26 of the Manager's recommended budget. 27 President Buxton said they are requesting $65,000 to match the Durham County 28 Manager's recommended funding, and $78,200 for the sworn officer position. 29 Commissioner Greene asked what the slide above indicates in reference to those 30 amounts. 5 1 President Buxton said this slide is for context for the Recruitment and Retention fund. 2 Chair Bedford said enrollment numbers went down during the pandemic, and asked how 3 the numbers now compare to before COVID. 4 President Buxton said enrollment numbers are still down from before COVID. He added 5 that registration for this coming fall is up 20% from last year at the same time, so the numbers 6 are returning. 7 Chair Bedford asked if the Innovation Hub is the same thing as Launch. 8 Travis Myren said the Innovation Hub will be in the same space as Launch. 9 Chair Bedford said the Board has already designated $70,000 for Launch. She said she 10 supports the recommended $20,000 for funding now, but it concerns her that the rent will grow 11 to $100,000. She asked how this will be different than the work skills program that will be at the 12 new 203 Project in Carrboro. 13 President Buxton said the Nurse Aide program, ESL programming and some GED 14 programming will switch over from the Europa Center to the 203 Project. He said the challenge 15 is finding other spaces for small business center counseling for customized training and 16 curriculum programs. He said the $20,000 is to give access to the facility, $100,000 is a 17 projection that would give Durham Tech dedicated space. 18 Chair Bedford asked if the Board is committed to $100,000 if$20,000 is approved. 19 President Buxton said no. He said Durham Tech would likely come back with the request 20 based on the usage they would like to have there. He said programs like clinical trials and data 21 analytics have them looking at a pathway from Durham Tech to UNC for some classroom work. 22 Chair Bedford said it sounds like people are taking the 6-8-week certificate programs, so 23 the additional $50,000 will be spent. 24 Andrew Kleitsch said funds ran out this school year in December, and he anticipates the 25 need will continue. He said community colleges are shifting to short term classes, so this 26 funding is important. 27 Commissioner Hamilton asked what the enrollment is at the Orange County campus. 28 Jacklyn Krohn said 1,400 took at least one class at Orange County Campus this year, 29 not including summer terms. 30 Commissioner Hamilton asked if the number is unduplicated. 31 President Buxton said yes. He added that there are about 15,000 students enrolled at 32 Durham Tech in total. 33 Commissioner Hamilton asked how many instructors are working at Orange County 34 Campus. 35 President Buxton said the instructors work across campuses. 36 Jacklyn Krohn said around 35 instructors teach at the Orange County Campus. 37 Commissioner Hamilton said the challenge for her as a commissioner is balancing 38 needs across the county. She said the Board would do everything if they could but have to 39 make choices. She said she looks closely at duplication of services. She said the Back-to-Work 40 scholarships sound wonderful and looking at the industries, people will be paid well. She said 41 she does not think the county can afford to be subsidizing something where people could afford 42 to pay the tuition themselves. She asked for information on who receives these scholarships. 43 President Buxton said he will send that information. He said the scholarships are 44 awarded at a balanced level across ages, racial and ethnic background, and a number of 45 different industries. 46 Commissioner Hamilton said she was glad to hear that it is balanced at the current 47 funding level but wondered if an increase would make it unbalanced. 48 Commissioner Portie-Ascott asked if the 1,400 students at the Orange County Campus 49 includes the people accessing the Small Business Center or if there is a different number. If not, 50 she asked for that number and if there is a charge to these folks. 51 President Buxton said it is free. 6 1 Jacklyn Krohn said she does not have the numbers for the Small Business Center, but 2 they would not be included in the number of students. 3 President Buxton said they will follow up with some data on this. He said this is done in 4 both Durham and Orange in partnership with the Small Business and Technology Development 5 Center (SBTDC). 6 Commissioner Richards thanked President Buxton for his presentation. She asked if 7 safety is provided by the county. 8 President Buxton said it is provided through the overall budget. 9 Commissioner Richards asked if the current police officers are paid for by the county. 10 Andrew Kleitsch said because safety officers are rotating between Durham and Orange 11 counties, Orange County provides 15% of the salaries for those rotating officers. He said they 12 are looking for a dedicated officer for the Orange County Campus. 13 Commissioner Richards asked where that is reflected in the budget. 14 Andrew Kleitsch said it is listed under Service Maintenance and Skilled Employees in 15 their budget request. 16 Commissioner Richards asked if the increase would occur in that category if funding was 17 provided for the sworn officer. 18 Andrew Kleitsch said it was included in a separate line item in the budget request in 19 order to stand out, but that it is the same category. 20 Commissioner Richards said she is curious about the Sheriff's Office's role in K-12 21 education and the difference in the treatment with community colleges. 22 Bonnie Hammersley said the county has a contract with the school districts for one 23 nurse at every school in Orange County, and SROs to every elementary, middle, and high 24 school in Orange County Schools, and every middle and high school in Chapel Hill-Carrboro 25 City Schools. 26 Commissioner Richards asked if that was a practice or a law. 27 Bonnie Hammersley said it is practice and can be changed. 28 Commissioner Richards said money has been dedicated to the 203 Project around 29 workforce and small business. She said she would appreciate learning about the synergy that is 30 anticipated between the 203 Project and the Innovation Hub. She asked what kind of outcome 31 and payback the Board can expect with this additional investment. 32 President Buxton said until a year ago there was no dedicated coverage at the Small 33 Business Center and the numbers reflected it. He said there was very little activity from the 34 college to support individuals, who often reach out for assistance in the early ideation stages of 35 their business. He said there is no cost for services through this process and people are often 36 connected with additional resources. He said the Hillsborough campus is a good location, but 37 other locations are needed for walk-in and meeting services. He said the Innovation Hub would 38 provide space for small business counseling in Downtown Chapel Hill, space for customized 39 training as more businesses locate there, as well as space for continuing education and 40 curriculum-based classes. He said the college will have to pay rent somewhere and this seems 41 like a good place for the county to invest in. He said they also like the partnership and synergy 42 with UNC Chapel Hill in some areas that are pathways for students for jobs in the university or 43 for programming for high school students. 44 Commissioner Richards asked if the SBTDC from UNC will be at the Innovation Hub. 45 President Buxton said he is not sure about that. 46 Commissioner Richards said offering classes here makes sense, but not the small 47 business support. She said she thinks the county's Economic Development department is 48 proposing a small business support as well. 49 Travis Myren said that is just for software. He said the Economic Development 50 department does not do any training. He said the county relies on Durham Tech and SBTDC for 51 that as well as other organizations. 7 1 President Buxton said rather than asking for dedicated space upfront, the agreement 2 with UNC Chapel Hill is to see how that program goes and if it works, pursue dedicated space. 3 Commissioner Hamilton said the 203 Project will have a Skills Center, and asked if there 4 is space there for Durham Tech programming. 5 Travis Myren said the Nursing Tech Program, GED Program, and ESL will move from 6 the Europa Center to the 203 Project. 7 Commissioner Hamilton said the 203 Project is geographically close to UNC, and asked 8 if space could be made there rather than paying more at a different location. 9 Travis Myren said it was not originally programmed for it, but staff can look. 10 Commissioner Fowler asked if there was room to rearrange current staffing for a 11 permanent officer on the Orange County Campus. 12 Andrew Kleitsch said current the force is currently understaffed for the facilities that are 13 covered. He said in order to better serve the Orange County Campus they really need officers 14 for two shifts, and the first shift officer would provide some consistency in security for students. 15 Chair Bedford said the Innovation Hub and the $50,000 increase in Back to Work 16 Scholarships are covered by Article 46. She said the County Manager is recommending a 10% 17 increase to current expenses, and that could absorb the apprenticeship coordinator and 18 recruitment and retention. She said she feels they could get some more mileage from the 19 County Manager's Recommendation. 20 President Buxton said the Durham Tech Promise is a reimbursement in Orange County, 21 so they do not have that money to put toward other expenses. 22 Chair Bedford said she understands that, but there is a recommended 10% increase in 23 current expense that is higher than inflation, and some of the additional items can be covered. 24 She asked how many serious security incidents there have been. 25 President Buxton said he does not have that number right now but there have been 26 some significant issues that have shown a sworn officer is important. He said some incidents 27 have been difficult ones and security personnel are not as well trained as a sworn officer. He 28 said this request puts the campus in the best position to protect and serve. He said as far as the 29 other requests go, he focused on areas where Durham is picking up 80-90% of the cost and 30 would like Orange County to consider the 10-20% in partnership. He said the 10% increase in 31 current expenses is certainly generous and the college will do what it can with that funding. 32 Commissioner Portie-Ascott asked if there is also an officer at the Innovation Hub. 33 President Buxton said Durham Tech will be a tenant there and not responsible for 34 security. 35 36 2. FY 2023-24 Fire Districts' Tax Rates, Pgs. 151-155 37 The Board reviewed and discussed the FY 2023-24 fire districts' tax rates, including tax rate 38 increases recommended for nine (9) fire districts. 39 40 BACKGROUND: Nine (9) fire districts have requested tax rate increases for FY 2023-24. As in 41 the past, fire districts requesting tax rate increases present their needs for a tax increase to the 42 Board during a budget work session. Staff have invited representatives from these districts to 43 the work session to answer any questions and/or provide additional information to the Board 44 regarding the proposed increases. 45 46 Attachment A provides information regarding tax rate requests from all twelve (12) fire districts 47 and/or fire service districts in Orange County for FY 2023-24, and the amount of funds one cent 48 on the tax rate generates. Information regarding all fire districts is located in the Fire District 49 section of the FY 2023-24 Manager Recommended Budget beginning on page 151. 50 51 8 1 The Fire Chiefs/department representatives introduced themselves. The following were 2 present: Chief Jeff Cabe of Orange Rural Fire Department, Chief John Stroud of North Chatham 3 Fire Department, Chief Jeff Borland of Cedar Grove Fire Department, Chief Charles Bowden of 4 New Hope Fire Department, Chief Ricky Baker of Orange Grove Fire Department, Chief Kevin 5 Brooks of Efland Fire Department, Assistant Chief Joe Bumgarner of Caldwell Fire Department. 6 Travis Myren, Deputy County Manager, began the following presentation: 7 8 Slide #1 County Fire Tax Distract C E _I Map L RIu -- 12 Fire ax C stricts - N-0; I C slrictsjvgws4nglax I ' rate'^�'PaseS V Total FY2023-24 Recommended Kp R R. h Fir*DwWrlct EHp"lh"s ME y. i. X8,604,330 Increase of$8.49.263 over E N FY2322-23 AIN AN Ca0 e K 6 1- 5 _JJJJ ' 1 E� HILL S BOUH ❑}Y I.T{d3 r 6�@EATER CHAPEL HILL ORANGE COUNTY I SIA UQ�50-TH_F'.•, TRIANGLE hrL?RTII C':,4 R{3L1LVA 9 10 11 Slide #2 Fire District Recommendations DINWI Tax Rate for FY 20n-Mn Recornawndecl PY M1- OrrfiRrenre cents 24 Tax Rate w cent5 CederGrove 7A3 9. o 1.37 Chapol I-M 13.87 13 97 4.68 Damascus 1120 12.84 1,00 Eflan,d 838 10.28 ZOO Esso 4 98 9-0 6.60 McRPver G.3r# 7.34 11W NAW Hope 11.56 12.57 1101 OrangeOrove 7.37 8127 1.00 OrangeRurai 4,491 10.44 1100 South GTange 9.09 8.69 G.IX Southem Triangle 11.90 13.8D 1.00 Whdte Crays 13,34 13.94 GRANGE COUNTY 9 IVB>R7-1I CAROL]NA 12 9 1 Slide #3 Fire District Recommendations Recwnmended Fire District Tax Rates M023-24 ifi 1{ 1397 1IA] 128 12.62 12 6 12 — in ari ip 9 9.27 p 1 2 0 Cedar Grvrr ChapO HI 6srw F EAnd Eno Lm L1 Pk er Parr Hapr Orngr G; re Crwgr Runal Sauw{kanor -%ulhem Y1hte Croir TrLlrylo ORANGE COUNTY 10 itia<}! TI I CAROLINA 1A 2 3 Travis Myren said the line across the middle shows the total average tax rate which is 4 10.87 cents. 5 6 Slide #4 Fire District Recommendations Recommended Fire District Tax Ratm and Revenue f7MUD I 16 51 SO= 13 12.6f 12.9 -is Si,6gp Dap -12 S1.a00000 9:88 51100AOo 11 A00 000 p M00000 S MOOD 1 MOOD Vap9pp p Cadar Craw ChapO Hd 13j"dry EMA Filo LMW Porw. rWy Hapr Cranga Oianq�z Rind South 54AFIQm Mlda crass. Gtona Oiangg Tronglz ORANGE COUNTY IVCAZI 1 l CAROLINA 7 8 Travis Myren said one of the reasons the rates are different between districts is because 9 all the tax bases are different. He said the value of the tax base in each district determines how 10 much each penny will raise in tax revenue. 10 1 Slide #5 Fire District Recommendations • District Requests — page 151-155 • Cedar Grove Fire District • Efland Fire District — 1,37 cent Fax rate increase — 2.00 cent tax rate Increase Increasing cost of personnel, fuel,fire — Debt service payment can Flre Station 01 equipment renovation — Replace 36 year otd brush truck — Replace%upport vehicle — Upgrade fire suppression equipment • DarnaiscuslSouthern Triangle Fire DiMnct • Little River Fire District — 1 00 cent tax rate increase — 1.00 cent tax rate increase Service provided to Both districts by North — Build reserve to replace fire engine Gtiatham Fire Department Additional part Mane staff ORANGE GE COUNTY 2 3 Travis Myren said the themes across increases are inflation for equipment and the need 4 for position recruitment. 5 6 Slide #6 Fire District Recommendations District Requests — page 151-155 * New Hope Fire District • Orange Rural Fire Distritt — 1.01 cent tax rate increase 9.00 cent tax rate Increase — Ad,ditlonal part time staff — Increase salary and benefits to retain — Increasing co%t of fuel and equipment employees — Increasing cost of fuel and equipmient • Orange Grove Fire District Wh ite Cross Fire District — 1.00 cent increase compared to FY 2021-22 Rate — 1,00 cent increase compared to FY 2021-22 Rate — Increase salary and benefits to retain employees — Replace costs of Self Conkained Breathing — Add full time firefighter to increase daytime Apparatus (SOBA) service levels ORANGE COUNTY 1+ hr.C�I77-[L€'14IiIQI,NA 7 8 Chair Bedford asked what it means when it says "the Town of Carrboro will continue to 9 provide fire protection for the fire insurance district through a contract with Orange County" 10 under South Orange Fire Service District in the budget document. 11 1 Kirby Saunders, Emergency Services Director, said the county contracts with each of the 2 districts to provide services. He said in that particular district, the Carrboro Municipal 3 Department provides coverage in the Carrboro Extraterritorial Jurisdiction. 4 Commissioner Richards asked about the increase for the Efland Fire District. She asked 5 what the impact of the increase will be for people who live in Efland. 6 Chief Brooks said the 2-cent increase will generate $98,000. He said they hope to 7 refurbish Station 1 with sleeping quarters for future paid staff. He said it seems like a lot, but 8 they have not increased over the years, and they signed a contract to add onto the station, 9 which will cost $2.3 million. He said the Efland Fire District does not see any revenue from all of 10 the new warehouses in Efland because since Mebane provides the infrastructure, they annex it. 11 Commissioner Richards said she has heard feedback from Efland residents who do not 12 understand why there can be a big fire station there but no recreation, etc. She said that is 13 where her question came from, and thinks the county needs to do a better job communicating 14 the benefit to the people who live there because there is an issue of perception around where 15 the county resources are going. 16 Chief Brooks said the department has an open house every year where they show their 17 plans for the future. He said volunteerism is not what it used to be, and they still have to find a 18 way to fill the gaps in order to continue service to the community. 19 Commissioner Richards said she believes that and is just sharing feedback. 20 Travis Myren said an EMS station and a Medical Examiner's Office are also being built 21 in Efland. 22 23 3. Discussion of County Departments' FY 2023-24 Recommended Budgets within the 24 Public Safety and Human Services Functional Leadership Teams (including Operations, 25 Capital, and Fee Schedule Changes) 26 The Board reviewed and discussed FY 2023-24 recommended departmental budgets within the 27 Public Safety and Human Services Functional Leadership Teams. 28 29 BACKGROUND: The County Manager presented the FY 2023-24 Recommended Operating 30 Budget on May 2, 2023. Since then, the Board has conducted one public hearing to receive 31 residents' comments regarding the proposed funding plan. On May 11, 2023, the Board 32 discussed recommended FY 2023-24 budgets for Chapel Hill-Carrboro City Schools Board of 33 Education and Orange County Schools Board of Education. 34 35 This budget work session offers the Board an opportunity to review and discuss the 36 recommended budgets directly with County departments within the structure of Functional 37 Leadership Teams, including operations, capital, and department fee schedule change 38 recommendations. 39 40 Functional Leadership Teams: 41 The following Functional Leadership Teams are scheduled to attend the budget work session: 42 43 Public Safety 44 • Courts, Pg. 113 45 • Emergency Services, Pgs. 138-145 46 • Sheriff, Pgs. 208-211 47 • Non-Departmental, Pgs. 193-194 48 49 (Note: Due to a scheduling issue, the Criminal Justice Resources Department will be discussed 50 at the May 23, 2023 Budget Work Session.) 12 1 Human Services 2 • Aging, Pgs. 51-57 3 • Alliance Health, Pg. 58 4 • Child Support Services, Pgs. 93-95 5 • Equity and Inclusion, Pgs. 146-148 6 • Health Department, Pgs. 158-164 7 • Housing Department, Pgs. 165-171 8 • Library Services, Pgs. 179-182 9 • Social Services, Pgs. 212-217 10 • Non-Departmental, Pgs. 189-192 11 12 Travis Myren continued the presentation: 13 14 Slide #7 Public Safety • Courts — page 113 Operating Costs and Recurring Capital for Security($44,250) * Align budgeted expenditures to aclasis * Badge readers * 'Cameras I-r6ruder warms SecurityAnalysis/Vuilnerability Assessment($75,000) * Consulting ser winces to review security systems and protocols at the Jiustice Center Funded usIng Courityt Caplial Reserve Fund ORANGE COUNTY 14 NCDRTt-[C-A-P.OL NA 15 16 Chair Bedford said the Public Defender's Office was not included and asked if the county 17 provides space for them. 18 Travis Myren said yes, they have space on King St. in Hillsborough. 19 20 13 1 Slide #8 Public Safety a Emergency Services — page 138 • Total expenditure budget- $15,647,795 — T€ C43unty costedecremeedby$909,3513fFornBaseBudget • Recommended Budget Changes — Behmioraf Reellh Mc)bileCrisis Pilot-$137,404six month cast Partnership wtth Town of Clapel Hill x Four pereonresponse team 0ounty hwrds 911 C4nWrCllnlclan and Community Param"IIc Tom funds Clinical Scscial Warloerar d Peer SuppcxtSpec;ieliet It Teem ie unarmed,not ender direction of law enforcement,reepaneedetermiinedby deTned protoccle » Programevahntion through SOGGrimiml Jue6ce Imavation Lab ORANGE COUNTY 15 Evafuaition to infumpotentiel expansion in FY2025-25 N431Z7-1i CINPLO JNA 2 3 Kirby Saunders said Elizabeth Farnan, Fire Marshall, was not able to attend tonight. 4 Travis Myren said $97,404 is the six-month cost and they expect that to double if they 5 move forward. He said that this is a non-law enforcement involved response and would include 6 a 911 Center Clinician, a Community Support Paramedic, a social worker, and a peer support 7 specialist. 8 9 Slide #9 Public Safety }J Durham's HEART Program J Gate Range T*a�(CRY) caXn} Emergency Services — page 138 C,26Vza22 Q 5/ 2023 1992 1954 cwrp.sµtYn CrD It Kp6ttspa Creating a Crisis Cgntinuunl of Care nd Ynlevr.up- )� �L�[ffyf]1 �,*1 + TSG tel TPW 8. %P C&A WE T Mpcen 4`wr.W 1bM:.s"Ycr4. .Jb IWli.q..l ..�I•YM.w Yk{.ytY,Y�grtis, Y!e. LnKa1 WJLetil..� ..i.,F,i-tiA-i'i��,l d Share of encounters 9.1 t whRFQ HEART raspe dorsrapwlrd 4cgFAnulesW...Scene *,,gMninestaConnea fading safe: 32.8 9.3 f*.p M:r._ars on`a.ene ��ki nu:.s r,Cyl 99% AIA q.4 16 .01%ts"M+ufcs 5aq salr�irates 10 14 1 Commissioner Fowler asked how 988 works in conjunction with this. 2 Kirby Saunders said 988 currently transfers to 911 Center and they will investigate how 3 to refer callers that meet the criteria to 988. 4 Commissioner Greene asked if the 6 months is at the beginning or end of the fiscal year. 5 Travis Myren said it will be at the end of the next fiscal year. 6 Commissioner Greene said it could seamlessly tie in. 7 Travis Myren said yes. 8 Chair Bedford asked how this ties in with the grants for a social worker in the police 9 departments. 10 Kirby Saunders said the HEART program has a co-response model and the grant will 11 broaden that. He said that this is a request for the four-person team when law enforcement may 12 not be needed. He said that it provides a better service and reserves responders for when they 13 are really needed. 14 Travis Myren said the goal is to create a crisis Continuum of Care. 15 16 Slide #10 Public Safety • Emergency Services — page 138 • Recommended BudgetChanges — Loglstreslachnlclan-$60,5U » Reep®nde to EMS demand A Restock*m4hdlca supplies Fwo Ww"Education and Training Supp4s•x ,150 k Leeerfre ex&vguieheftraining w SmoR�d4tscGardlst�u�n — OHrercharges » Re&ctIcnlmmnuecomractdualoEXYWSAst&IlcWMsdcarE-Kamina*CaMeo($10,50Q� » ReductDninum-bmacensulurgemnAc;es(340,350) » lnfta or ryocreasesfoemuformasndo"ra4eons$3■t,SU ORANGE COUNTY 17 NC:R-Ft I C:A CII-INA 17 18 Commissioner Portie-Ascott asked about the hours for the 4-person response team. She 19 said they will not be working 24 hours a day and asked who would take the calls when they are 20 not working. 21 Kirby Saunders said the clinician and the mobile crisis team would be scheduled during 22 the peak times of 9:00 am-6:00 pm. He said they would revert to the normal response when 23 they are not working during pilot project—either co-response or traditional response. 24 25 15 1 Slide #11 PUblic Safety • 911 Calls Call Taking Efficiency Calls Processed 00%of COP in 10&KCR S 9S+of lCamii,n 26 3,;-PF4a -911Ca13 -M -'f.ot-ecalr WIN 9100% B7 00% 2o¢¢m IV= 9S O( 15¢,¢00 129.E35 91 QUb pp - 11IRM 1137x1 1112&3 11E.723 B1 u% $4 0K. 001349 — — B?(lilt„ 672¢A-19 fM*-24 FrOL" FP2D21-22' F'.�."A Fyzan-2a F,'NI$.19 FY201V.2I) FM20-21 F'*)21.22 F"42022.23 PC2021-24 FYaI met Rai 9ltlpot RANGE COUNTY N,0Wrl[C11 ROL1NA 2 3 4 Slide #12 Public Safety • 911 Calls by Service Type 2020-2021 2021-2122 2022-Present w pore ■EMS ■LE w Undasslled ORANGE COUNTY 19 1 CAPRII-I NA 5 6 7 8 16 1 Slide #13 Public Safety 911 Call Volume EMS AnnuaMCaU volume t Deman it 75.001 70.001 22 001 26 00 f 25001 9% 233 ZPOOI lJ 3.t, 19% 74F9� MAW 75.E lam LIM? 1c.1-y 15 Stile n.1� , awn D2" FY:a14 Fr2lrt P201B DID17 FY;g16 FY .YZ FCW21 -'.I.Q1 Fr2M FV2025 N4 FrMW p y emu ORANGE COUNTY 20 h;CMI-I t Ch RC)I_I Nit 2 3 Travis Myren said often more than one unit is dispatched to a call. 4 Commissioner Greene asked if there is a relationship between the calls and COVID. 5 Kim Woodward said this surge is nationwide and they are trying to figure this out. She 6 said that the vast increases are in the lower acuity calls, but they are analyzing and trying to see 7 what the drivers of the impacts were. 8 Commissioner Greene asked about the impacts for drug overdose. 9 Kirby Saunders said it has gone up 29% since last year. 10 11 Slide #14 Public Safety • 2022 Response by Emergency Medical Dispatch Complaint CaM Two ftFCeIMt Of Voh1me Yd?Y Psrernt GrovAh *,Ick Pfrson 21795 AL 1095 Falls 12% #2% lraffl�Alxldmnl10'95 �11� IraWferIIMterItCII!tpfPalifatN*Cere 9% Ak 17% BreethingPrablern V 4.5% QfKamdous NIntln¢ 6% i 5% 21e96t PeIrr�ffdn-Tf&Ltmdtltf 6% 1139E Cwwuk4ans/Sttnura 59G AL 2M Ifemorrhage/Eaoeretion 1% AL 13% $trukP)CVA 2% Ak 5% ONerr90ie�P0E§8Hk1��111�e41ibr1 �a� �fir . ORANGE COUNTY 21 lr4CWfl1 fLARC?LINA 12 17 1 Slide #15 Public Safety w • EMS responses by Location * 3-year Heat Map of EMS Calls * Consistent growth in population centers * Emerging growth in Efland Community ORANGE (Z(DUNTi-Y 2 3 4 Slide #16 Public Safety • EMS Response by Time of Day Peak[remand Feri A 15124 P!L r 0_5 Ambularc*s glpti#�oar,�L#�wowma* 3SaR [1113 hour AILS Ambulams 3dOQ 110 MORA BL9 111 56,'[i 5 9L 5 Zs00 - -I -- 3-500 soap 23 ■bLS Dvteomimwi Is MAL Ckrt ermlM1an Rf 5 6 7 18 1 Slide #17 Public Safety EMS Response Time Average Response Time 11,04 1 tri 111 12 1749 s. 1.4.41 01a 17 9 44 Baa 939 R-15 11:17 8117 939 9➢G 774 7.12. - – PY3K41-13 raH}11 reiH&iT F',WT-IE rym&l9 =11H9-M FWHM21 FkMI-22 FYI.-17 Pq !'iOE3-N did ORANGE COUNTY 24 itia<}R 3 1 CAROILINA. 2 3 Travis Myren said that because of the high call volume, the calls come out while they are 4 still on the road and the unit is immediately dispatched to another call before ever returning to 5 station. He said that they should see the impact of unit added last year in next year's data. 6 Kirby Saunders said they should have two additional life support vehicles to show in the 7 data next year. 8 Slide #18 Pu'[-)Ijc Safety 4 EMS Revenue- Collected by Tax Administration 89 D3D-3a4 Emergency Medical Swylose Char . se:sw xaz S6.U14A46 U,911IAa9 142*111 9ti.261.17Fk7A2R�,' 1E3,e21kR5 R1Na'ID S3.Pl0A9e _r4.ulF.aa— Q 179�F 52,9anAan s1,DOD.M SO Fr 2Hil6 FYWr01 FY211&17 FM311T:19 Fv2plktF FYu'd1kM F' .."1 FY2021-Y2 F+=,F1 FpO F1,Y911diM1 OR-AN+GE COUNTY 25 KACJR'111 C-AW)I_INA 9 10 19 1 Slide #19 Public et EMS Revenue Col leution Rates and Payer Mix Collection R:atim f Y23 Pager Mix (as of 12D1r'22] T4 4�'i6 aim 68.40'a Autry Insurarelce 0-38% �f 4rr� MOD% Contract 11-26% U OD% 5nov9s SIM% Medicaid 13.27% 64 46% sq 13% M4bb �% Medicare. , 22,961/o NOD% mai�kiaie HMO 3,.55" 54 OD% Patient 62.46 b $xz19.14% FYiMit ry&tDa FyMO Fvmi-a F'fA&a Fn1 FY221440OW Priueta Irrs4�anGe 29-44°6 ORANGE COUNTY 26 KC}RTI l CAROLINA 1A 2 3 Travis Myren said the higher rates in FY 21-22 could be attributed to stimulus payments 4 and that more people were receiving Medicaid during the public health emergency. 5 6 Slide #20 Public Safety • Sheriff's office — page 208 • Total expenditure budget- $18,301,548 — No increase in net Couriy costs • Recommended Budget{Changes — Incroseabtedgetedrevenueto sign with schW collections Report reproduckn—($18<Ci,{00I u 4CS School R*sourc*0%CM 1=,914) Add four(4,0)FTEDeemloa01111cws * Caetim offeetLvMh revamme recogrrrion-$232.914 — Sheriffs OfIketarget fix DetmitionCenter etafmg-31 FTE bwsedanhosekyAmhitecf-Study Added 16 In FV2022-23 x Recomp rKled4,0 FTE In FY2D23.24 x ffneededtaechieveSheriffstargEFt-12 _ GRANGE COUNTY 27 rvCa12-I-1 t CAROLINA 7 8 Sheriff Blackwood said they have hired 9 and he has interviews this week with the other 9 8. He said that leaves him at a net minus 2. He said that he had reduced his request from 15 to 10 9 and that he is very appreciative of the 4 that they have. He said they have accepted that more 20 1 people are not coming to help and they have to do what is needed with the staffing they have. 2 He said the idea of doing more within the detention center as far as the programs discussed 3 with CJRD will require more staff. 4 Commissioner Richards asked the capacity. 5 Travis Myren said 144 beds. 6 Commissioner Richards said the average has been below that and asked if the staffing 7 is not adjusted based on population. 8 Travis Myren said that the Sheriff would explain staffing 9 10 Slide #21 Public Safety Detention Center Population Detention Center Population Point In Time by Month ,J l ,o 121) n — 109 B9 83 79 77 7 —7r. ZB ON - 87 �� �n 68 63 � 9ale Six+ng �. v Fatltifil W pm. tn.d 29 11 12 Sheriff Blackwood said that the staffing is based on workstations within the detention 13 center and not based upon number of inmates. He said that additional staffing becomes critical 14 when discussing moving inmates between areas of the center. He said he has had to bring 15 deputies off the road to work in the detention center. He said they have been able to maintain 16 their salaries and retain great employees and that has gotten them through the storm. 17 Commissioner Richards said the detention center was designed with a certain number of 18 staff, population, and programs. She said that they haven't implemented all the programs so she 19 is trying to understand the need for staff since all programs have not been implemented. 20 Sheriff Blackwood said that the staffing study has nothing to do with the programs they 21 have talked about. He said the staffing study looks at workstations and fulltime employees that 22 need to be there for the shifts that they have. He said that it does not consider the additional 23 programs they have discussed such as the GED or Lantern programs. He said it considers 24 booking, magistrates, movement of inmates from place to place, control room, and kitchen. He 25 said you have to run a whole jail and you can't just run half of it. 26 Commissioner Richards said that she has toured and read a lot and the new detention 27 was supposed to be different than the old one. She said if they have designed a center that will 28 need the same level of staffing regardless of inmate population, they still have not implemented 29 programs, like the in-person visitation. 30 Sheriff Blackwood said in person visitation is available, but no one chooses to use it. 21 1 Commissioner Richards asked if it is video or actual in-person visits. 2 Sheriff Blackwood said that it is in-person, and the attorneys are using it now. He said 3 that in-person visits are starting back this month. He said that he understands the confusion 4 because it is not a simple operation. He said that if there are 100 people in the jail and 50 leave, 5 that does not mean that deputies can simply be sent home. He said they have to stay at the 6 workstations. 7 Commissioner Portie-Ascott asked if any of the 9 would be used to cover tower shifts. 8 Sheriff Blackwood said the goal is to have 4 in the tower. He said sometimes there is 9 only 1 in the tower. 10 Commissioner Portie-Ascott said when she toured, she saw how difficult it was for one 11 person to work in the tower and really see what is happening in the units. She said that she is 12 happy to see that the staff will be used in the tower. 13 Sheriff Blackwood said that is one of their biggest concerns. He said that when a deputy 14 is running screens, they also open and close every door in the building. He said while they are 15 doing that, they do not have the time to look out the window. 16 Travis Myren clarified that the tower is central control. 17 Commissioner Hamilton asked about rightsizing. 18 Kirk Vaughn said they reviewed the trend of actuals in the accounts and the budget 19 increased to match the actuals being received. 20 Commissioner Hamilton asked if it was not reflected before. 21 Kirk Vaughn said they were not. 22 Commissioner Fowler asked if the 31 is an addition. 23 Sheriff Blackwood said of the 31, 15 were awarded to the office and of the 15, 9 have 24 been hired and 8 will be hired within the week. He said that of the 4 that is being given now, 2 25 are factored into the 8 and 2 more will be added. He said that leaves a balance of 10-12. 26 Commissioner Fowler asked how many staff are in the detention center. 27 Sheriff Blackwood said around 38. 28 Commissioner Richards asked if all internet issues are resolved to enable telehealth and 29 other visitation services. 30 Sheriff Blackwood said Froi Romero in IT was able to identify every call came through 31 the system in the jail, and once he flipped the switch, it took the load off of them and the other 32 systems worked more robustly. He said the telehealth camera was purchased and is close to 33 being implemented. 34 Commissioner Richards asked when that ability can be expected. 35 Sheriff Blackwood said the system is very sensitive and gives the doctor the ability to 36 look at facial movements and body movements. He said that it should be up and running very 37 soon. 38 Chair Bedford said she was with him when the Attorney General was at the meeting, and 39 he is on the state committee for recruiting and retaining. She said he mentioned some strategies 40 like part time officers. She asked if that has happened. 41 Sheriff Blackwood said that has not happened yet. He said there were 31 identified and 42 of the 31 initiatives, there were 5 identified as low hanging fruit. He said he has a meeting with 43 the director of Crime Control and Public Safety, and they will meet with others to discuss hiring 44 and retention. He said there are a lot of ideas out there, some may require legislative changes, 45 but there is a lot of low-hanging fruit. 46 Chair Bedford asked how many non-detention officer vacancies there are. 47 Sheriff Blackwood said that on patrol there are 5 vacancies. He said that in regard to 48 personnel, 30 years ago there was a program implemented by the federal government that hired 49 100,000 cops through grants. He said those numbers are now retirement age. He said that he 50 will have at least 6 retiring from natural attrition. He said that while there are many reasons that 22 1 people leave the industry, he said they are not losing people at the rapid rates of surrounding 2 agencies. He said that a big part of that is the support from the Board. 3 4 Slide #22 Human Services • Aging — page 51 Total Expenditure 173udget-52,686,854 — Net County costs increase by$7$,534fcmBase Budget * Recommended BudgetGhanges $31,7NIncr*w4in temporary slaffingfor In&UnlcrG4ntereve"noLas — $20,1NgmMincnsasefo MobilityMana meo-Grant — $15,610increas�ein living wage foihomeh aides — $3,474 increase in panting end operating costs. ORANGE COUNTY nrC>11 �CAPjDIJ aA 5 6 7 Slide #23 Human Services Senior Lunch Mealls Seared SeMor Lunch Pwgnm Meah Send 4END 33 DX 3110 ,T1}2 ismI;� p5.w ill]LI :5 We _f.CCQ — 5 W4 — F+M-3d n 17 M7-a nm-ia GRANGE COUNTY 3a Ar:RT[L CAROLINA g 9 10 23 1 Slide #24 Human Services Senior Center Attendance Senior Center Attendance asgmo — 3Bi33G L21&i6 Mask Mi DO ,'ppyut 14 .155 maw LL%M WPM FTINA _„ 46 F---97 s" RiMB FYitrky PY142Lf FMKI RZ12 F•2243" MM-ME0pC ORANGE COUNTY 31 NC>R'!"1 1 C-!1101-1 NA 2 3 Travis Myren said there are also virtual services that may be impacting attendance. 4 5 Slide #25 Human Services Unduplicated Rarticipantsat Senor Centers Unduplicated Participants-at the Senior Centers F-- J2M LUM k4mo i[iM _ A.792 '3 ti d� 4,II2 kMI 7Ji{4 'raF a"^•'•18 afiM9 REFM MD-M PM-U ;yn-INPFM FYD-Ii Bltlget ORANGE COUNTY 6 7 Janice Tyler thanked the Board for their support. She said they do project more 8 attendance. She said they have checked into the numbers and there was a problem with 9 tracking in some of the activities and also had problems with the Rectrac system. She said they 10 are trying to put better practices in place to get people to scan in so they can track usage. She 24 1 said that some folks have come in for one program and just get counted once. She said that 2 folks are hesitant to come back in, they lost some folks, older adults stayed at home for a couple 3 of years and became more frail, so they are working hard to get everyone back. 4 5 Slide #26 Human Services • Alliance Health —page 58 2023-24 Recommended Budget Managed byAlllante Health MCO $89718M Funding to County Departments' $458,124 Total Maintenance of Effort $l 3ff,914 'Detailed next slide OKANGE COUNTY 33 Nfik-f"31 CAP01.INA 6 7 Travis Myren said the three biggest contracts are Freedom Housing, Club Nova, and 8 UNC Psychiatry. He said that the reason those funds are provided help defray the cost of 9 providing service to the uninsured. He said that hopefully the uninsured will decrease with the 10 expansion of Medicaid. He said that there may be a shift of some of these costs to the Crisis 11 Diversion Center. 12 13 Slide #27 Human Services • Alliance Health page 58 FulndVngtvCuuntyDep amemDetaW_ []rp Mmint. 9mi"omcopuan i4maum& cminal:ire ge54UICE ORlce Case Afisessmaz Spea.iaksz U2.435 Cnrninal =rmce geSduiUe 011ice hknlal K--ah Luushn U;Ydulh 5 793T( Heanh Depa�linani CYn;al Social Worker-Ir @gn!ted Beham ]HeaM S 119861 1�ou&nia and CunnroYiLy NvAk)ftiiee Rapd Rehoryrg 9 72,449 Social SeNices Tralm Focused Therapist 5 5d06] &ilial Semites Counmirg.fa Famhesin Prmchve Semmes I. 120DO QL01*emces $ 5551P4. TOTAL 5 456,124 ORANGE COUNTY 34 N4DRTI I CAROLINA 14 25 1 Commissioner Hamilton said when thinking about changing funding she will want to see 2 who they are funding and how many people they are serving. She said funds taken from this 3 may still be needed. 4 Travis Myren said that should be available from Alliance. 5 Commissioner Hamilton said she will be needing to see all of the county services so she 6 can share that with the Alliance Board and compare it with what other counties are receiving. 7 8 Slide #28 Human Services • Chiles Support Services — page 93 + Total ExpendYture Budget-$1,186,088 — Tatslrevenueaf($1,490,756� Nei Gem*Fund cor4rlba4or—MN,8U) • Recommended Budget Changes — T21,1344 expenckwre increase based an increase in coot filings and poky changes in the filing fees charged to Cwange Caurrty — 16.274 decrease in Fevenue based-Dn State eahmate which is based con EpendmV in the prioF year GRANGE COUNTY N4DR-L71 CAROLINA 9 10 11 Slide #29 Human Services ■ SMART Goal,Establish child support orders for 85.03%of the total caseload in FY2022-23_This target increases to 85-2%of the total caseload in FY2023-24. -Warfaaalrlldwd --Target -- Prni: W 'k37i >2 m c 5 refs 4a s� lg?v c F494 70% ORANGE COUNTY 3B N47RTL L CAROUNA 12 26 1 Slide #30 Human Service SMART Goal.Collect at least 69%of all current support owed monthly in FY2022-23 and FY2423- 24 —CMId mppba7 collmr[d —:—Taraee Pmjecaed 746 7A A n 7174 c 7094 8494 -----------------------e —.1 a.--....a---wr--------alma.. Eft 67% toryI. A �ie-P 19>113 �10 06. ORANGE COUNTY 37 NC:4VTFI€'&PJDLINA 2 3 Commissioner Richards asked if the paternity establishment outcomes are 100%. 4 Erica Bryant said it is typically over 100% because they use numbers from two fiscal 5 years. She said they look at the number of children born out of wedlock and then the number of 6 paternity matches and that exceeds 100% this year. 7 Chair Bedford asked if COVID caused a backlog for collections. 8 Erica Bryant said they were fortunate to not have a backlog because of a partnership 9 with Register of Deeds for birth certificates. 10 Commissioner Fowler asked where the revenue comes from. 11 Erica Bryant said they receive 67% federal reimbursement and federal incentive funds 12 for performance. She said it is not part of the money collected but it is based on performance. 13 Bonnie Hammersley praised Erica Bryant's leadership of Child Support. 14 15 Slide #31 Human Services • Office of Equity & Inclusion— page 146 * Total Expenditure Budget-$604,982 — $5,540incneessinnet County costs rompared7a9eseBudget Number of Fair Housing Inquiries Fair Housing Cases&nitiated ex s n .T m c i d •.Ff-d.16-.9 TY':b=i FN2Q2o-II PP=1-23 MM-21 FrMaat K29e5-13 FTm19-2o Rxuxo-ai FrMl-2x PrIM2-a FlRM374 7kq 0-49 6Tq. H-Wt ORANGE COUNTY I[' N�C.)RTL L C'A DLINA 16 27 1 Travis Myren said this will topic come back on 5/23. 2 3 Slide #32 Human Services Office of Equfty & Inclusion Number of Limited Enoish Proficiency Outreach Activities ao u xo 's to a rUMIS RMS-10 FtM2&lt MWi-21 "M22-arras Maui:-Mu ORANGE COUNTY 4 5 6 Slide #33 Human Services • Health Department - page 158 • Total Expendlture Dudget-$12,507.738 — $152,084 decrease in net County costs compared to Base Budget • Recommended Budget Changes $62,141 nei cotrelyr sawn�ls f rnoxpanslonof R@glor4t v*mmn$"partTum grant from NCDFHS — $$1,768 net county sevi efromexpansionofRandemiicRecoveryPrapratnn — $16,4E4 increase it CofFunu Ry FleBfth SeMoELs for stafftrailisg needs — $1{1,50D increase furTranepartationSericestoremooaftstv3rriertocare — Ns++r+l�caunk�gT�chnlcl4na�+rdBIIIIngT�chnlclanpaslt+ons{512p,X57)offt�,r9by.scr�ess+dM�llcdld reimbursement revenue — $53,4a3decrease tocoulnycostilDental Health Services from opaarficw tswingsard-neressed ubliaaiioo ofMedicwd Maximmation funds GRANGE COUNF Y ;G r+;CAZI-t b CAROLINA 7 8 9 10 28 1 Slide #34 Human Services Health Department Medicaid Transformation's Impact on Billing – Statewide analysis lndki ales claims procetsing requi rts. Ora allerage,an addition 1 80 hours peer week to successfully process 80-69%of claims. Prior to Transformation, akrml all claims were paid on a timely basis, – An analysis by NC Atscrctatlon of Local Heatth Dbnectofs 117aurnd that Personal Heatth providers are losing apprrximateiy $10 million annually because of Issues related to Medicaid Transformation_ – Denied ctaimg rmst be evaluated,corrected and reut)mitled in order to be reiwkbursed., typicralty within 60-90 days. 0C Health Department denied ctalms estimated at approximately S20,0W per month or S240,"per year In FY23, ORANGE COUNTY 2 3 4 Slide #35 Human Services • Health Department - Dental Health Services Division Dental Caere Plrtlent Visits WaP E,940 6924 E 99� J X13 maa I� s 131 woo — -- 11 s Edd Wan -000 3100 alae 1000 — n FY2014.16 FM15-11 FYN16-17 FY2017-16 FY2011.11 FY201020 FM20.21 F21J21.22 FY2022.21Pmj FY2023.h 9ud9e1 ORANGE COUNTY 42 MDRTtI CAROL] 5 6 Travis Myren said decreases can be attributed to decreased staffing. 7 8 29 1 Slide #36 Human Services • Health Department - Dental Health Services Division Dental Rewn[eb by Sourer GRANGE COUNTY K WI-a i CIA1101-I NA 2 3 4 Slide #37 Human Services • Health Department - Environmental Health Division FY2029-2 i 428% FY2821-22 453% FY2022-23 Projedgn 423 FY2023-24 BudWI 394. RANGE COUNTY -.1 KGORT[[CAROL]NA 5 6 7 8 30 1 Slide #38 Human Services • Health Department - Environmental Health Division New Food E!g�blishment Permits Issued 911 an N 72 7d +an is 46 46 Iu 7P P FMI-19 FY201MO FY2020-21 F 2021-22 MON-23 Pmj FY200-P Mutt ORANGE COUNTY 5 itia<}RTI1 CIAIZOIJNA 2 3 4 Slide #39 Human Services • Health Department - Personal Health Services Division Personal Health Cost Recovery FY2020-21 41.8% FY2021-22 35.2% FY2022-23 Proj"tivn 20,7% FY2423-24 Bud et 27.3�a ORANGE COUNTY 16 MDRTII CAROL] 5 6 7 8 31 1 Slide #40 Human Services Health Department • PSS#na#al i�ara - %0 hoow wads nods w4hln two-four weefcs of cle4very ro 100%cifliomG vieits were nmdG in FY2021-22 W%proJ*e-1 dforFV2022-23 o i'%b d"dfwFY2023-24 • Medical Services for Uninsured,Underinsured,and Medicaid Eligible Clients Nwnbefofchlldh@slth vlslts 0 1015 o FY2421-22 fj 1224 pro"ctrdw FY2v6 •2 B 1500budgeladln FM23-24 ORANGE COUNTY 37 tti }It"['l I CAROLINA 2 3 4 Slide #41 Human Services • Health Department — Transportation Assistanioe Program Unduplicated patient count 17 16 25 25 Total Rides 55 70 284 2n Total Distance 309 miles 403 miles 954 miles 1760 miles Total Gust 07 $734 $3,209 $4,278 Average r3Jstance per trip 7 miles 8 miles. 7 miles 10 miles • Pilot started in October 2019 with grant funding • In FY23-24 the program is recommended to be funded try the General Fund RANGE COUNTY 5�. KGORTII CAROLINA 5 6 Commissioner Richards asked why postnatal care is projected to go down. 7 Quintana Stewart said some of that is because they took on clients from Chatham 8 County but that decreased because they will likely not all return to Orange County for care and it 9 is also hard to keep up with the patients outside of the county. 10 Travis Myren said that the state pays Orange County for the out-of-county patients. 32 1 Commissioner Richards asked if Orange County has access to their birth certificates. 2 Quintana Stewart said it is more challenging. 3 Commissioner Richards said those visits are a step into other services such as early 4 childcare and that it is helpful if they can start the conversation early on. 5 6 Slide #42 Hunan Services • Housing Department — page 165 - Total expenditure budget- $10,624,110 — Net County cost Increase of$629,650 • Recommended Budget Changes — New Grant Cooedlnatorand Coa wwwy QowlopmWSpe slpos lloft0o et by operational savm%gs x Rhaeingout$60,OOOTriaargleJcontraetfforCommunitydauelopmemspe€iabsiscapaofwcd — Translt+on Houarg Helpline to Gon"FSI-3229,664 — Transfer Community HamoTrac and Irvmer-Fadh Council sNlterfrom outsideagwy fun&kg to deparW*nt-3.506,841 — StafNigcosts rorcoklweamersMlter-$14AU — Increaseln xocal rehabAdat+on and mpaw program to r"ei demand-$42,468 — County shme offfurbding for Rapid Relmueingand 9treetOutreach previously covieredbyARRA to trwWlco to f eoaeral Fund-$21,269 (:)RANGE COUNTY s9 h,"€rRTii CARLMANA. 7 8 Travis Myren said a lot of the net county increase is due to transferring services from 9 ARPA to the General Fund. 10 11 Slide #43 Human Services Housing Helpline Program Coordinated Fiscal Year 9 Cl lents 0 Calls 9 Emalls X Walk-ins Entries I Completed 2020-21 6,654 17,658 14,988 4 258 202.1-22 8881 19.204 10,602 541 312 2022.23 Pnol 5,371 16.171 11,0513 3,754 554 2023-24 SAW 16,200 11,O00 3,754 600 Budget ORANGE COUNTY 9D NK W11 €h 11CM-1 NA 12 33 1 Travis Myren said the number of clients is increasing over time. 2 3 Slide #44 Human Services Crotid Weather Shelter — operated 9 nights between February 3 and March 20. 2023 — Served 80 guests Wjhts of Operadon kumberotOijesisa Caldwsaftrshstlaropenedwhen nl w4 temporatweswe farecastto be be my 32 degrees Feb3 G Operated atSoutlyem Human Serwkes Feb 4 B $toffedbytemporary pors l Feb 17 11 FY'2023-24BudgL-ITecommendscoT&tnuingtheprogmsnafa March 13 6 caatof�14,46B Mareh 14 11 March'14 a March 1.8 6 March 19 12 �. March 20 9 ORANGE COUNTY 4 5 Chair Bedford asked if a space should be available at the 203 project for the cold 6 weather shelter. 7 Travis Myren said staff can look into that. 8 Commissioner Richards said there was a department request for staffing at SHSC and 9 asked why that was not included. 10 Corey Root said there is currently a part-time employee at SHSC that acts as the first 11 point of contact, but the request was to make this a full-time person because of the increase in 12 the number of clients. 13 Commissioner Richards asked year to date, what are the actuals on the number of 14 clients and calls, etc. and what projections are close to actuals. 15 Kelly Guadalupe said YTD, there are 7,325 clients. She said that there have been 16 14,150 calls, 9,672 emails,1,254 walk-ins, and 508 coordinated entries and those are combined 17 between SHSC and Whitted. 18 Commissioner Richards said it would be helpful to have it by location. 19 Corey Root said it is double the number of coordinated entries from a couple of years 20 ago. She said this means they are currently experiencing homelessness or housing in jeopardy 21 within 2 weeks. She said that a vast majority are not at risk by the federal definition of 22 homelessness. 23 24 34 1 Slide #45 Human n Services American Rescue Plan Act Expenditures • Total ARRA fundsto support housing needs-$13.5 million — 47% of the County's total ARPA Award • Tectal recommended for FY2023-24 - $2,398,849 ARFA Project Name ur�y Approved Rimorninneridud Total��Amounl mergerecy Housing Assislarrce $10,823,561 32,148,84 $12.972.410 orifi Time H�crneowner Assistance Program S2GB, $250, S516.364 Total $11,NW'92 $2,39+8,84 $ 3,488,7"T ORANGE COUNTY 52 K }RTI I CAROLINA 2 3 4 Slide #46 Human Services Emaergenty Housing Assistance Program Design Changes with FY2023- 4 funding level 52.05 mWilon for direct assistance — $100,O00fvrtenpvrary slafl6ng Homeowner rErgage A+sslstamce 1'es-when not avaiiatale via.NCHFA No ava.11a451e vla MCHFA program Mom prcgrarn Only If necessary to prev*nt evlctlorr Fe-e arreana assistance Yes air hvmelessngs Serves 30%AMI and below Yes Only for peolale In evlctlan proceedinqor exiting hQmele5sness Award amount cap 56,ODo anyiLwly $5,000 annualy ORANGE COUNTY 53 h SRT[[CAROLI[NA 5 6 Travis Myren said that the primary change will be that they are serving only those in 7 eviction proceedings or exiting homelessness. He said that a correction on the slide is that the 8 award amount cap should actually reflect that there is no need to change the award amount cap 9 after all. 35 1 Commissioner Fowler asked if the funds for the $250,000 long-term housing assistance 2 program have been exhausted. 3 Kirk Vaughn said those funds are exhausted now. 4 Commissioner Greene said the reduction to $2 million is not a surprise, but it is very sad. 5 She said she does not know what can be done, if anything, but wants to make sure that 6 community partners know about this. She said that it is unfortunate that they are at this point. 7 Corey Root said there is a robust communications plan and sessions are planned with 8 service providers and clients. 9 Commissioner Richards asked the number before COVID. 10 Corey Root said there were four different programs and that now all four jurisdictions 11 have a joint program. She said that it was far less than $1 million. 12 Commissioner Richards said it would be good to have that perspective since that they 13 are trying to meet an ongoing need. 14 Commissioner Greene said she thinks the need is greater and COVID exposed it. 15 Commissioner Portie-Ascott asked if they are only providing assistance to folks who are 16 already getting housing assistance. 17 Travis Myren said no, and they would have to be actively being evicted or exiting 18 homelessness for them to receive rental assistance. 19 Commissioner Portie-Ascott asked if they already have a housing choice voucher. 20 Corey Root said there may be a few with vouchers served by EHA, but not likely going 21 forward. 22 Commissioner Portie-Ascott asked if those receiving help are already receiving some 23 other form of service. 24 Corey Root said this would largely benefit people with low service needs. She said it is 25 security deposit or first month's rent. She said those with higher service needs require case 26 management and other services. She said that because there are a finite number of resources, 27 they want to provide enough money to assist the client, but they can't afford to spend more than 28 just enough. 29 Commissioner Hamilton said part of the difficulty with housing issues is that so many 30 people can be affected in different ways. She said that the COVID shock to the economy, 31 people could not go to work, and they hope they will be able to go back to work. She said then 32 there are more individual issues that may cause homelessness. She said in this community, it is 33 more structural with rising housing costs and increased demand to the community from outside 34 Orange County. She said this is a lot harder to deal with because it is a change that the county 35 does not have the resources to fix, and it is ongoing. She said that she wants more information 36 on what factors are causing people to reach out for services. 37 Corey Root said the structural piece is hard to overestimate. She said people are buying 38 properties and turning them into luxury units. She said that data shows that every 6 seconds a 39 new household moves to the Triangle from a much higher housing cost market. She said that 40 the structural piece is intense. 41 42 36 Slide #47 Human Services • Emergency Hou sing Assistance — 3017 households served since 2020 — W.2 millionawaWed since 2020 from EHA and HOPE i.0 programv. Emergency Housing Assistance by HO(Asthold Location Unom,piphed Sr a2i.511 ORANGE COUNTY KORTI I CIA1101-INA 2 3 4 Slide #48 Human Services Emergency Housing Assistance EHA by Income Level ENA by Race0lithnicky Unique Moaseholds Armfican oil% 2LON fAdd& a 33% ORANGE COUNTY 55 KGOR-Ft I CAROL]NA 5 6 7 8 37 1 Slide #49 Human Services Emergency K using,4ssistanQe EFTA by Purpose UWP xDa;pati, u�H�ff #ppkmimn Fra a% {H114 CUei 0% How DAy a% -AAIp�p ORANGE COUNTY KCiRT1 I CIAROLI NA 2 3 4 Slide #50 Human Services d. Strut Outreach,Harm Reduction and Deflection(SOHRAD) Program Performance octotmir 2020 to present Individuals Served Over 314 1 nd IvIduals secured permanenthousing 113 (48 with HCV) Individuals entered transitional Dousing 79 1ndividualsentered other temporary destinations(family, friend,s. motel,etc.) 39 1ndtvlduals provided supplies,food,tranWrteklon supports Over 275 Individuals received COVID va-mine 40 Individuals provided clinical support Over 120 Indlvlduals deflectecifrnm law enrorcernentlnvolvetnent Over 162 ORANGE COUNTY 57 h{DRTI 1 CAROL]ENA 5 6 7 8 38 Slide #51 Human Sei-vices • Housing Choice Voucher Program (HCV) HousingChollce Vouchers Under Lease 616 625 i+fi 556 490 489 no M3317-32 MM&I-9 F-MA-2c ';322323 1"X32-13 F-I 8UdW 80 voucher holders are f Urrently con d Liu Mg housing march ORANGE COUNTY .5B KORTI I CAROLINA 2 3 4 Slide #52 Human Services 9 Housing Department - Page 165 Urgent Repair Un its PMln!P h"Ih,W -jml%a Al L "IMM-13 _LK A le.l9 P'Xig-;c ff=Ce3L F4='-22 Mr=.13PM, f}= IF.1 Siqoe Family Housing Rehabilli"on Units FAWAIJ.W.101 L&w and kjj§!rWa Yup"FjmL"IMAM 4 3 L a. FYIDtr,t7 -NMIT-IB FU613-19 FYM243-21 P23-299.dw 5 6 Chair Bedford said one issue with the Partnership to End Homelessness is that people 7 have not been added to the list for permanent supported housing. She said that IFC has only 8 been funded for two social workers at this point. She said there was a timing issue, and the 9 Partnership did not ask for any expansion dollars because the towns are not sure if they will 39 1 even fund the continuation budgets. She asked if the county were to fund another social worker, 2 would IFC be able to manage that. 3 Corey Root said current social workers at the IFC are amazing. She said that the way to 4 fill the gap is $200,000 in local money and this would allow the IFC to have a match and double 5 the size of their program by hiring two additional staff. She said there is a high acuity for 6 permanent supportive housing for folks experiencing chronic homelessness. 7 Chair Bedford said she asked, via email, if the COVID funding that is being cutback from 8 $6 million, is it still necessary to have as many of the housing helpline folks. She said that the 9 answer is that the calls are continuing to increase. 10 Commissioner Portie-Ascott asked how the number of people searching for housing with 11 vouchers has changed. 12 Corey Root said it has not changed since the pandemic. She said that despite throwing 13 a lot of interventions and ideas at the issue, a lot has not changed. She said that it is taking folks 14 an average of 90 days to find a unit to accept the voucher. 15 16 Slide #53 Human Services Library Services — page 179 Total expendlture budget- $2,636:623 — Net County coats increase by$5.275comparedtoBase Bs;dget Recommended BudgetCnange — b5,050 hxTease in temporary staff 1w hourly rate increase — 5215 increase for mileage nate increase ORANGE COUNTY all h:C>R-1"II C':.RCII_IQNA 17 18 19 20 40 1 Slide #54 Human Services • Library Services Main Library Circulation Physical and Digital Collections swan +x;mn aBGaaB — �x-mo MOW iPhFsxN r B�7q. :aGmG Seam iA Wa Fy2a17-ifl F 2at&19 F.M O-H F3 XOa -n FF°2r1,'G-22 FUM-23aml FUGH-24BLA12F ORANGE COUNTY 91 iti a<R 3 I CAROLINA 2 3 4 Slide #55 Human Services • Library Services Visits to Main Library 25B(I Da Za5 i55 IDD(IM - 1®5.641 104548 ISD aW iia WB :uBaua �.�3ts $iaty 6i,J91 d 0176p FM16-17 F1f',201J-1B F1'271B-10 r7vt', F4MWi FY2021.22 FY202223Prpq M023-2ABua➢LI ORANGE COUNTY r72 N<3RTL I CAROLINA 5 6 Erin Sapienza said there is not a solid explanation for the lack of return users, but they 7 have seen more intentional visits to the library. She said there are fewer repeat visits but there 8 is more borrowing per visit. She said they are doing more outreach and they are hoping to beef 9 up the publicity and welcome people back. She said access is an issue for everyone and they 10 are working to meet people where they are and reduce the barriers to access. 41 1 Commissioner Greene said during COVID people figured out they could access things 2 digitally and that number has stayed up. 3 Commissioner Richards asked what the projections are for the Southern Branch Library. 4 Travis Myren said that a way to estimate usage is to look at the number of cardholders 5 from Carrboro that are using the Chapel Hill library. 6 7 Slide #56 Human Services Library Services Visits to Carrboro Library Resources 45 aaG 40.492 49 a-1n 15.000 34 D45 IBM M.E23 25 aap wCva�ay 20.000 - rNmaulle 15 aap 16 aa9 __lug 5000 �� FYD315.1? FUN?la FYN 16.19 FYl'1.14-u FUM41 FP7fl41,22 FY2022-23 Pmj, FY3323,U Buigat ORANGE COUNTY 43 1*4aR-E'11 C-A[It KANA 8 9 10 Slide #57 Human Services Library Task Force Recommendation 0C$S Ott cc UkKathes 2,420,615 477U,132 3,.1301.,.135 3,224,D46 3,329.761 3,420,334 3,_522, 5 3,629,695 A. %[if 4C to Tnwn 41-55 41.51 4L49 41.+44 41-40 41-37 41-33 41-30 OC SS of CHPL wlth Pleased Apptt&[h %&139 137,+497 9 .S55 L06,213 1,245,571 1.414.933 1456.149. 1,491a.om Access Model—Number of Chapel Hill residents who live in Chapel Hill and have access to Library Services vla Town of Chapel Hill } Five year Phase-o using projected FY2027-28 as fun dIng target{$1,.44 4,030} ORANGE 94 Increase ($846,794) spread over five years at$1'69,358 annually YI I CARDLI NA 11 42 1 Slide #58 Human Services LibraryCard Holders by Jurisdiction- Usage Madel Numlosrof Parc pot Pkmkberof Parconragoof Cardholdem Total Cen*wldwrs Total Carrboro 10,314 22.5% CagTbom 6,799 12.7 4ftboraugh 19 E 1,4 Hlllsborow�jh 6,602 14,4 if PC) 94 0.2% on®uant 4C) -I me 3: orpnnatedOnwgeCounty 5,773 12.6UnIncorpora1adOrange CoW«,1Y 18.304 36, hapeIHA 26,043 66.9% *WI HIII .81i 21,9 har 2,917 11,4 r 6,485 12,1 ORANGE COt.JiNT'r & itiO r I I CIA1101-IN.k 2 3 Travis Myren said many cardholders likely have cards in both library systems, but they 4 cannot get additional information about those numbers. 5 6 Slide #59 Human Services • Library Card Holders by Jurisdictian Chapel Hill UbFmryCardholders OrangeCaunt UbFarkCardhaldem5 HimwAwpn 1% yraanr ORANGE COUNTY 66 r+;CAZI-tt C:AtIOIJNA 7 8 9 10 43 1 Slide #60 Human Services Funding Policy Considerations — Out of Jurisdlct on Fee(S65 per year)currently waived for all Orange County residents using Chapel Hill Library — dumber of Cardholders does not represent other uses such as programming — Access model as proposed may dampen County spending on Library Services • For every additional dellar sept, the contributiori t4 Chapel Hill irKreeses by$0,40 Carrboro Branch scheduled to open rail 2024 Cardmro Cardholders represent 22.5%of Chapel Hill Litrary Cardhoidl rs — Chapel Hill residents also use Orange County Main Library 9,647 or 21.5%of katal Orange Caunly Main Lbrary Cardh4l¢ers are Chapel Hill residents (D-RANGE CDUNTY 67 roc.IR'11 I CAROLINA 2 3 Chair Bedford directed the Board to look at the sheet at their seats. She said that the 4 purpose was to look at the 9.7% increase, and that the proposed budget has an increase of 5 6.33%. She said that the formula ties Orange County's hands too much. She said there are 6 higher priorities, like EMS, homelessness, feeding people, but she thinks it is important to keep 7 up with inflation for the library. She said that it cannot be done by square footage. She said that 8 library services are not mandated by counties, whatsoever. She said that permanent supportive 9 housing is more important than this, but yet she thinks the Chapel Hill library should be 10 supported more. 11 Commissioner Greene said she thinks these are reasonable proposals. She said she 12 could support the bottom option with 3%. 13 Chair Bedford said there is no MOU this year because it has been so dramatically 14 different the last five years and they need discretion. She said that she does not support an 15 MOU in the future either. 16 Commissioner Richards said the con is from a planning standpoint it is nice to know but 17 we do not need to be locked in. 18 Commissioner Greene said there are so many variables. 19 Commissioner Richards said she understands why they want an MOU, but things 20 change so much from year to year, and they need the ability to move funds as needed. 21 Commissioner Fowler said she agrees with not locking it in but, in thinking of it for the 22 county's own planning, there might be a way to work it in. 23 Commissioner Greene said it is a good faith expectation. 24 Commissioner Portie-Ascott said she agrees. 25 Commissioner Hamilton said she does not think the Board should be locked in either. 26 She said there are lots of needs and a need to balance them. She said if they charge $65 to 27 cardholders, maybe that could be implemented. 28 Commissioner Greene said she has been reviewing the minutes from the Chapel Hill 29 Town Council meetings and she was on that board previously. She said that she had forgotten 30 how close the Town Council was to charging for the cards. She said that there is a state law that 31 says you cannot charge a partial fee so it would be all or nothing. She said that the fee should 32 really be around $100, but no one would want to pay that. 44 1 Chair Bedford said the report showed that interoperability, as much as the board wanted 2 it, is not cost effective. She thanked the library staff for their work. 3 Erin Sapienza introduced Nitya Fiorentino, the Library Services business officer, and 4 said that she participated in the task force and has a lot of information if the Board needs it. She 5 said that they have good rapport with Chapel Hill, and they are attempting to continue low-level 6 interoperability while making sure not to duplicate services. She said all locations are doing 7 unique things, so the residents have an opportunity to experience those things. 8 9 Slide #61 Human Services Social Services --page 212 Total expenditure budget-524,444,855 - Tok netC*9mycostincrs afy761,avcomp"dia sudgsl • Recommended SudgetChanges - W3,W Increasefor nine(D)full- psrsoedwlfor M4doW Expwis n ofrWby adCiioiW Siats revenue - SK"Increnefor two(2)Pan•tme perso"I is assist in supemv"visit&at Fsmd+ Tm+s House - 5228,9151ncreaeeformoveofnon•deparlme�falpode0art3wentato-ps?eilc�aLbwdgat — $713,450 increaselmmmtinuetion in progrems previou*funded with ARP'Ahmde w PerenffaesfwGhildcaw as Countywede Food DeMrlb3ailoAi&W Storage s Stabilization ProgmmforFomuerFnetarYouth � SupporlforLowlsecomeFamlllrs a Youth Enhancement Fund ORANGE COUNTY 65 N4DRT1 L{1l ROL]NA 10 11 Travis Myren said after expansion they anticipate about 6,000 new Medicaid recipients. 12 13 Slide #62 Human Services Feud and Nutrition Services Households Receiving Food&N utrftfon Serurcrs Monthly Average M&D euro- a,am 7AW W. •lsA a ts. :c:e 5798 ��74 fi1QG} - 4ii! ;;rA ePiS ACm 3DW a Pm LLm 1YIDLb4f ^]IftbHi TDL4L• 14Aa'l l! l4IDg4ES lYIDAT-St TID1L]Y T�II.-ID Mm6-il 1•/IDal-]} Tom.]]-li hqe !f'S.Ll-]A ORANGE COUNTY d9 N4DRYL L CAROL]NA 14 45 1 Travis Myren said that as the public health emergency ends, the numbers receiving food 2 and nutrition services will drop and that this is expected. 3 4 Slide #63 Human Services R Food and Nutrition Services Months when 95%of FN5 Expedited Cases are Pro essed within 4 Calendar days U 10 c e 7Y1G[0.2G R EM13-21 FlrZnL-19 Mamas" FY3XL-2:oud..Y ORANGE COUNTY 5 6 7 Slide #64 Human Services • Medicaid Recipients Medicaid Recipients PA onthly Avgrgge M.0 tsrao 1�N1 ;c0 [;� 6:36' 163B7 WEE g:.0-rp 5575 ' &M 1 [Cr C L§11 ^2M—ld =12Nt B FY2DL5-LF F-2716.17 MOLT-!9 fif OLN.9 F.'"-W pew2Fl1 pew2122 FYM2i-d9ha{AMU-MLdgt GRANGE COUNTY 71 N4[3R"['1[CAROLINA g 9 46 1 Travis Myren said there has been a gradual increase since FY 19-20. He said these 2 numbers include the anticipated addition of 6,000 and the number of those that will not receive 3 services any longer. 4 5 Slide #65 Human Services • Medicaid Time Standards 10ttlicaid APplirim Lions Promssed Within T rnf Standards 90%State Goa 1 — �rSld•M9us�nn1.. CQLARIV PMo+n OR ar GCS __n rF3[31617 R3D17,U R'fIDLL&P "3019an Ra 3r-IE R3'l[-93 Pf IIIS.l-35Pm{ FTM13-I4 Eudrd ORANGE COUNTY 6 7 8 Slide #66 Human Services Children and Family Services hlouyehnldsAssessedfarAbu-and Negleft LAW :ma dw •'9y UP Sxa .SSC SSC iG7 4N _ 299 .. PP7CL&6A wrpplr2C R°pb}tt 26ZG Y3 F•1C73 td wp, r• -bi P dje GRANGE COU1',, 9 10 Travis Myren said this number increased during the pandemic and has remained steady. 47 1 Slide #67 Human Services • Children and Family Services Children in U55 LepI Custody }4P 57 1{36 as "' 60 ® ea w as •iF}7:6.:.P Ff}l!_P,2P .._ 'Y}Qi 1.]7 rvl®}i-zSaml FrXM-46WIO Needing mors time to eetablish permenerree — FY 20-21 ErMes 37 Ewfs 45 — FY 21-22ErMEs 4O.EbAs I2 ORANGE COUNTY 74 - Ft 22-23 ErMes 25,Foals 16 K }It"['1.1 CAROLINA 2 3 Travis Myren said that the number of children in custody is increasing because it is 4 taking longer to achieve permanence in placement. 5 6 Slide #68 Human Services Economic Services Work Partldpants Gainwd Employment =15C iu 04 L3C a:3 p� 1� 6G0 ca ya .c .PIMO-7 PIIR&11 RSK&II Imarlsc M03" i?2w-j 0 PIA" rima" L4}S`s":i :r'lmnpm RSl.MIy ORANGE COUNTY IVC�12I -11{JIlRO Ll PNA 7 8 Travis Myren said they are expecting these numbers to increase dramatically with the 9 labor market needs. 10 48 1 Slide #69 Human Services • Childcare Subsidy Average Number art Children served per Month by Child Care Subsidy sac 7 P 7A F3P "CS 7 ffi3 93 fits 668 Sw as �G3 — LM, [5'$69.17 RV.U7.11 MM1F39 [Y3919•M MMIBM1 . I[36?16.73 83573.13 FrW rg3D33.14 Butl[H ORANGE COUNTY iti rt M 1"1 1 C'IA ROI I INA 2 3 4 Slide #70 Human Services ChlldcareSubsidyTime Standards %of Sia bsidy Applications Processed in 30 Calendar Quays 95%Stam Goa E LM Oft SM d9b 9[9L -�srt.raw.•o•rt 9116 73% 7M Po2w-m RWL819 F+26]�W F12M l R2M-13 REO Mm24-mudw ORANGE COUNTY MDRTII CIARC3LINA 5 6 Nancy Coston said numbers are starting to look like pre-pandemic. 7 Commissioner Richards asked if the adolescent parenting program participants are teen 8 parents. 9 Nancy Colston said it is for teen parents and the goals are finishing high school or GED 10 and delaying a second pregnancy. 49 1 Commissioner Richards asked about the number of participants. 2 Nancy Colston said she does not have the exact number, but it is lower than it has been 3 in years. 4 Commissioner Richards asked if there is a program for kids aging out of foster care. 5 Nancy Colston said youth that are 18-21 can stay with a foster parent or they could 6 receive funds for a rental. She said that there are usually 7-8 at a time and others that have 7 stopped receiving payments but have kept in touch with a social worker. She said that up until 8 age 21 they can stay in touch, and up until 25, they can stay on Medicaid. She said there are 9 also college tuition benefits beginning at age 18. She said it is based on the child's interest. 10 Commissioner Hamilton asked what is driving increase in Medicaid. 11 Nancy Colston said it was the way North Carolina handled Medicaid, but the real 12 increases were children living up to 200% in poverty until age 18. She said with the public health 13 emergency, they have not been terminating people from benefits. She said it meant if a parent's 14 income increased, the child could still remain on Medicaid. She said they are now losing some 15 because parents' incomes have increased. 16 Commissioner Hamilton said she hears a lot of uncertainty. She is left wondering about 17 the mix of recipients. 18 Nancy Colston said it will be a lot of working parents, others from 18-64 who have come 19 to them with medical situations and unable to get insurance. She said that many put off medical 20 care until 65 but they already had serious chronic conditions that they had not received services 21 for. She said there will be a lot of activity in the first few years. She said there will also be 22 parents that are signing up quickly. She said there may also be increases with those that do not 23 request the benefit until they see the need. 24 25 Slide #71 Human Services * Community Centers _ page 189 Ten percent(10%) Increasefrom FY2022-23 — Roger5Ras dCwnmwrityCenter Tadal $100.131 — C4*xCrvooCommunityCvt*rTotM $103,4% — EI1andCN*ts0ommunityC4nWrTct*I 5101.236 ORANGE COUP4TY FB KGG WUI I CAROLINA, 26 27 28 29 50 1 Slide #72 Human Services • Questions ORANGE COUrl Y ItiLIFt"E'1l C AP.O1.]NA 2 3 4 Adjournment 5 6 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 7 adjourn the meeting at 10:16 p.m. 8 9 VOTE: UNANIMOUS 10 11 12 Jamezetta Bedford, Chair 13 14 15 Recorded by Tara May, Deputy Clerk to the Board 16 17 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 3 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET WORK SESSION 5 May 23, 2023 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Budget Work Session on Tuesday, 9 May 23, 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Earl McKee 12 (arrived at 7:04 p.m.), and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Phyllis 13 Portie-Ascott, and Anna Richards 14 COUNTY COMMISSIONERS ABSENT: 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present 21 except Commissioner McKee. 22 23 1. Discussion of County Departments' FY 2023-24 Recommended Budgets within the 24 Public Safety, General Government, Support Services, and Community Services 25 Functional Leadership Teams 26 The Board reviewed and discussed FY 2023-24 recommended departmental budgets within the 27 Public Safety, General Government, Support Services, and Community Services Functional 28 Leadership Teams. 29 30 BACKGROUND: The County Manager presented the FY 2023-24 Recommended Operating 31 Budget on May 2, 2023. Since then, the Board has conducted one public hearing to receive 32 residents' comments regarding the proposed funding plan. On May 11, 2023, the Board 33 discussed recommended FY 2023-24 budgets for Chapel Hill-Carrboro City Schools Board of 34 Education and Orange County Schools Board of Education. On May 18, 2023, the Board 35 discussed recommended FY 2023-24 budgets for Durham Tech Community College, the Fire 36 Districts, as well as the Public Safety (except the Criminal Justice Resource Department) and 37 Human Services Functional Leadership Teams. 38 39 The Board has an opportunity to review and discuss the recommended budgets directly with 40 County departments and the Sportsplex within the structure of Functional Leadership Teams, 41 including operations, capital, and department fee schedule change recommendations. 42 43 Functional Leadership Teams: 44 The following Functional Leadership Teams are scheduled to attend tonight's work session: 45 46 Public Safety: 47 Criminal Justice Resource Department 48 49 General Government: 50 • Board of County Commissioners 51 • Board of Elections 2 1 • County Attorney 2 . County Manager 3 • Register of Deeds 4 • Tax Administration 5 6 Support Services: 7 • Asset Management Services 8 • Community Relations 9 • Finance and Administrative Services 10 • Human Resources, including Employee Pay and Benefits 11 • Information Technologies 12 13 Community Services: 14 • Animal Services 15 • Cooperative Extension 16 • Environment, Agriculture, and Parks & Recreation 17 • Economic Development, including Article 46 Sales Tax 18 • Visitors Bureau 19 • Planning and Inspections 20 • Solid Waste 21 • Sportsplex 22 • Transportation Services 23 24 Travis Myren, Deputy County Manager, made the following presentation: 25 26 Slide #1 ORANGE COUNTY N RTH APC)LIN11, Budget Work + ssi n # Support Services General Governmet7t or7]'mut7ity/ Services May 23, 2023 Board of Orange County Commissioner 27 28 Travis Myren informed the Board that the webpage for amendments is up and active. 29 Bonnie Hammersley asked for amendments to be submitted by May 30tH 30 3 1 Slide #2 Public Safety do Criminal ,Justice Resource Department — page 114 Total Recotmtr nded Exp-enditureBudget- $1.148,702 — Offset by$840,226 in ABC Board Reve:! s — No 0ounty cost of$60S,4N • Rmommended Eudget{Changes — TrsneferofDispute Settlement CeFktE4aeKfCompass CeF►terfrom ChItHide Agency 9udget — Net imcfeeseof0.5FTE atacost of$19,090offsetbysnS*fftedrevenueincrease ftom ABC Board ORANGE COUNTY 2 KC}r TI I CIAROLI NA 2 3 4 Slide #3 Public Safety • Criminal Justice Resource Department — page 114 Relataration Legal CounselMellef Pato war sox Restoration Legal Counsel Program - Reside-nos wilh Suspended Drivers Licemser. aaa dOx Susperkstons Result from Failure to Comply wwtth Traffic Fines and Court Fees "'° 40% 30% — Free Legal Services Io Reduce or Eliminate a Traffic Fee or Fine 2D% raa 10% Expunttlors Relief to Purge Criminal Record ax FY2019,20 FY2029-21 FY2021-22 FY2922-23 FY2023-2i Mbarts Tested Sarvlc*Eligibility R`°! eudgm RANGE COUNTY 3 MDRTII CIARC3LINA 5 6 7 Vice-Chair McKee arrived at 7:04 p.m. 8 4 1 Slide #4 Public Safety • Criminal Justice Resource [department - pace 114 Pretrial Services Pretrial Services Referrals and Succ %sful Completion Rate 5aa laa:, -H ote% �vti 9a�a 4aa Ba% Al% 3Ea M% 3aa 190% 7;a so% �Pele..rff era d0% —0%alSuorefal an�a4anff 100 - 20% ip 10% B% FY261T•18 FY21)18.19 FY2@13 a FY20M.21 FY2@e'1.22 FY2@72.23Fenj FY;23.749Ldgi1 • Pretrial pntakesirlsk assessment contlnue to be conducted at the same level _ • Diversion effortsaire lowering the number of referrals ORANGE COUNTY d iVa<}RTI I CAROLINA 2 3 4 Slide #5 Public Safety • Criminal Justice Resource Department - page 114 Clinical Referrals Clinical Referra;s and TreatmenVRelease Rate 31a — IDD% 913% B5% &)% y@% no 87 OD a,% rax 2aa@% i@% �%PrwiidadTmmbmtt6Rxkaeed- 1aa -Jul !p% 1@% FYHa 17-1@ FY701@79 FYca 197@ FYH72a-71 FY2@7'1.22 FY M-23Ro1 FY7023.748.3pr ORANGE COUP,,Y 9 1 IVC>R-F[I CIAROLINA 5 6 5 1 Slide #6 Public Safety Criminal Justice Resource Department — Lantern Project Racial Equity Assessment Participart4s Refe-rrvkl Ica Residential Tremmrem 'r%. Ro-Entry Navigartort Pro}stt Tot.. inti -';,rnurle. Bay R=e - Conduct Intake r earnmis rarirdr'nduals -arm 1,Q an;err mr*y rxat med at the Ormga C4ixrfsr L4 1) -s_ 13aiemilom Cattier oryahn rare been relearsed rrorn r-'u Porker 3356 r06 Garr RArro prismti+Ahal Iha I rnr�rrlh Rain eu � - Rmrrrrfi Recovenr t,lnri[Dsl3ar rrrBkr35 raia<•rrzrks to nn -- 110 peer wppwte Sri MEff 5wkips 40 e2 .a Ra wal a r n Rw suppCreilort a a I o serrA sin to d iplel9 connec ErT to L ) -Ri;CI;I (elesErt 9nd sarnces irrrnediolaFy upon Ahern 0 Rana -- � RCGa releBstr Vfh M Brti3[ r...6-II Abilwi,Ndrw :Yarrrve 'Birathd W EAW,See Auxricam a1W71r.rcW - Work In caniL awn with Freedorn House s191r to .P-t&#.td 1.111�'idt.Wal Taew..—ii Total err-. lot assisl write tehawurrd meaM lies naw* refklrral�5 Hannah NwArugidiathw] M5W Irtrern Crame Oullm Cnmirrel Amalie Resource Department spring 2023 l•rieukrua[lunc P. ORANGE COUNTY a iti C R 1"1 1 C I41101J PNA 2 3 4 Slide #7 Public Safety 0 Criminal Justice Resource Department — page 114 * Diversion Programming Serves adudffrsf h'raaa r>fTendars ofoerdarn low lewa�mr rs Sarveayouth who cvmmL?low�v Inor;L-wugentnfigrrsez fi'ttprlr�rrklr�t'Ird Frb11a1t1y 2Gt�r ��r'rglir'tB/t7lrkrJ irr.h+�v�rr�rw?192 i FY2021-22 Referrals 233 FY2021-2213efeffalls 35 FY2022-23 Referralsthrrsagh March 235 FY2022-23R$ferralsilrraugh Vaffch 341 Servesaduts wasubdarree used sordier kngqe,rrentBd SepterrLbw2021 FY2021.22 Referrals 67 FY2022-c3Ra4rrals1hroughMarch 56 696lVarean Kota Distn'txared through Zatern prej-ectandCoun y h4sN�I,yrrcbn�mutes '-- RANGE COUNTY 7 h{DRT11 CAROL]NA 5 6 7 8 6 1 Slide #8 Public of y Criminal Justice Resource Department - page 114 * Diversion Programming Pr4-. Trial Ball Reform Implementation StnJctunrE+afsc man mm kMv 100br Otwqs CounFy In Octobw Pr4or,o Previl" Oorm PostPrenUl Reform NofturA"•e+1eAna��iv4mhh�t�falia :r�a^k,� 11Z�19-171ZJ19 �a�e�nJ�crac�hYCJr,f .�ica�c�C>e+.�vnma�.nm 1Ui21?2i7-1212�2� W.pnorrW carnomo sof C?s.',i109mrram Part bm Flnanclal coWbonsset nAllcams 64% Flnanclal coadIbronssstinAll Qms 30% Pon•Flnanclal condlt•onsset snANcases 32% Non•dlnanclal condWns set in All Cases $51 ORANGE COUNTY a itiC}t TI I CIAROLI NA 2 3 Vice-Chair McKee asked what non-financial conditions meant. 4 Cait Fenhagen said that would be an unsecured bond or custody releases. 5 6 Slide #9 Public Safety • Criminal Justice Resource Department - page 114 Pretrial Book ingsbyMonth r'49tra Bzlodngsby Polo ih 0 _,c.,.. .=�3 Naive dau Jux ��r r irc1 5ctifvrua a¢ta� F4nn ii®� Grccrtor GRANGE COUNTY 9 KCAZI7[C:AROU NA 7 8 Commissioner Richards asked what the rule changes were that now allow expunction 9 relief. 7 1 Cait Fenhagen said the General Assembly changed the rules and increased the number 2 of individuals eligible for an expunction and now any dismissal is eligible for an expunction 3 regardless of how much of a prior record someone may have. 4 Commissioner Richards asked if they have to meet the financial eligibility criteria. 5 Cait Fenhagen said yes. 6 Commissioner Richards asked what the metric is showing. 7 Cait Fenhagen said that is how many people got their license back or their expunction 8 granted. She said that some are not eligible for getting the license back due to previous driving 9 records and the attorney screens everyone, gets their driving and criminal record, and if they get 10 their license back or expunction, which counts as successful relief. 11 Commissioner Richards asked if the bar shows a goal. 12 Cait Fenhagen said it is what is anticipated. She said that as they get more referrals, the 13 thought is that fewer people will be eligible. 14 Commissioner Richards said some places are doing expunction fairs and asked about the 15 county's outreach. 16 Cait Fenhagen said that the District Attorney does not believe in providing mass relief. 17 She said they are working with him on that, but he feels it's better for people to have individualized 18 attention. She said the problem is that it is only working with those that were in the courthouse. 19 She said they are going to IFC, Freedom House, and UNC. She said that there is not mass relief, 20 but the numbers are increasing due to the outreach. 21 Commissioner Richards referred to the equity assessment and asked if there is plan to 22 get the rates closer together. 23 Cait Fenhagen said they have been pleased by the results because in previous years 24 there was a much larger disparity. She said that now there are three clinicians that can go to 25 detention center, through grants, and that limited the population. She said that they created the 26 Lantern Project to connect those that were in jail. She said that previously, it was mostly first-time 27 offenders, who were a majority UNC students. 28 Commissioner Richards expressed support for the Orange County BUILD program. She 29 asked to see statistics on youth involved in more serious offenses. She said that she sees it as a 30 stopgap, and she is hoping that the ABC Board comes through. She is also grateful to see it come 31 through as a staff amendment and will vote for that. 32 Commissioner Fowler said she served on JCPC, and the programs are underutilized. She 33 asked if the ABC budget includes a 5% increase and if they received the full 15% if that would 34 cover OC Build. 35 Cait Fenhagen said OC Build is $109,000 and that the Chapel Hill police department has 36 identified $20,000. She said the Chief has said they would dedicate that to the county if they can 37 get the other funding. 38 Travis Myren said it would be over and above what they are receiving. 39 Commissioner Fowler asked if they get the $805,000, would it cover OC Build. 40 Cait Fenhagen said yes, and that 10% is for OC Build and the 5% is increases in cost of 41 living and salaries. 42 Commissioner Fowler said she was at the ABC Board meeting this morning and it looks 43 hopeful, but they do not vote until next month. 44 Commissioner Richards asked how OC Build is different from other programs. 45 Cait Fenhagen said there are disparities about who is coming in, being detained, being 46 referred to adult for more serious offenses and there is a greater occurrence in primarily young 47 men of color. She said there is a real issue. She said that JCPC, while wonderful, has only served 48 the same types of programs over the past 10 years. She said these are based on mental health 49 and substance abuse programs and restorative justice in juvenile court. She said there are no 50 grants funded by JCPC that assist high-risk youth with serious offenses. She said that the 51 programs serve younger kids and OC Build is aimed at the older youth with more serious charges. 8 1 She said it was modeled after Durham Build. She said they work with the youth, attend classes 2 with them, and they have seen dramatic increase in graduation rates in Durham for kids in this 3 program. She said that there is an employee that would love to start a program and it has complete 4 support from many in the justice system. 5 Commissioner Fowler said the fact that they were specific and detailed in the needs was 6 helpful to the ABC Board. 7 Cait Fenhagen said everything that happens in the department is related to the work of 8 the stakeholders. She said it does not happen without law enforcement, judges, magistrates and 9 that all of this reflects a lot of people in the court system. 10 Chair Bedford said she hopes that Assembly of Governments might be a good time for 11 this programming discussed so that the elected can learn from that as well. She said that CPR 12 training might also be a good idea. 13 14 Slide #10 Human Services • Office of Equity & Inclusion— page 146 • Total Expenditure Budget-$604.982 — $5,540 increase in net County costs f)Fraveland t3pesatingcosts 'Number of Fair Housing Inquiries Fair Housing Cases Initiated �5- +:i 4D a s 111 m cF a v f b} 7G� M 32 o m ,- FTM14-11 PM15-M FGM11-Z1 PMZI-22 FYMZZ-I3 FrM3-Z+4 MUM-13 kY RHO FYOM431 F(M21-22 FUM2-33 FrM3-24 4F4 1u16at FPoi. adot _ d ORANGE COUNTY ID NC5R71rL l CA Ilk*LINA 15 16 Travis Myren presented the Office of Equity and Inclusion budget. He said they are 17 requesting that it become a standalone department and move out of the manager's office. 18 19 9 1 Slide #11 • Office of Equity & Inclusion Number of Limited English Proficiency outreach Activities m su . •0 as 30 n 8 F�26i i9 R'ti147D P/ffi2h31 Ff=i-22 "Muz-ap"p .r-�201} ORANGE2mfl�tl�et ANGE COUNTY V M 1 11 itiORTI I thROLINA 2 3 4 Slide #12 General Government 0 Board of County Commissioners — page 7 • Total expenditure budget- $13.59,447 — NEtCountyCost: %eeeie SO. ------ __------------ ---------+z------ ---- ---- �---- � 9oM 9y ms GcW,,100%of unntrat o posud to document nwolement softwim wltMn hw watks:f eamoole-iWn s .,g 4S 5 6 7 8 10 1 Slide #13 General Government • Board of Elections — page 75 • Taal expenditure budget- $1.200.287 — Net County:osteo;raeaeof$2-9,8Wco ,paredtoBaseBudget • Recommended Budget+Changes — $121,835 increase inpeTsonnekand operating expenaesfoFElectiane * Cffs*t Wially by rkivofltimML ,;dal Electoons($ 1,975) Alterna"so vllonfound ror$mvi pho"so""sites at lower Goy°1- - -agile*ted RANGE COUNTY 11 NC W1 1 4':r!110IJNA 2 3 Rachel Raper was in attendance as the Board of Elections Director. 4 Travis Myren provided the report. 5 6 Slide #14 General Government • Beard of Elections — page 75 Voter Re&tratlions Processed Absentee Ballots Processed atom =s.2se zoom f�m1 ss� SftDD 35�gQC 4qM LqM - 5.59 5.30. S0 L0:4@m M14 27L4 1[18 27.7 9&•]5 2Q;1 3014 30:G ld,:l. 767.1 2G!A 20:7 Min 2c3a 2MD 2011 3033 ORANGE COUNTY 1A K4DR 1 t C:&11;OL1 NA 7 8 Commissioner Richards asked about the anticipated impact from the reversal of the Voter 9 ID law. 11 1 Rachel Raper said the absentee ballot is expected to increase due to awareness. She 2 said that the reversal of the ID law will impact the department because the department will have 3 options available to those without an ID on site. She said they will issue free photo IDs through 4 early voting, but they cannot produce IDs after the end of early voting through election day. 5 Commissioner Fowler asked how voting by mail will work. 6 Rachel Raper said there will be an ID requirement when they return the ballot. She said 7 there would also be a place for those that cannot get a photocopy of the ID to attest to that fact 8 and submit the ballot. She said they will work with Community Relations to ensure that's clear. 9 10 Slide #15 General Government County Attorney — page 104 * Total expenditure budget-$8{)6,995 — lixteeeeoff$2,153GompamdtoBeseBudget • Recommended Budget Changes — $2,153 forincreasedhowsfor low student amemsNpprcgramtoinereasednuersityinthe practcaofpublerseaWr 4tw ORANGE COUNTY 15 WC>RTtI CAROLINA 11 12 13 Slide #16 General Government • County Attorney — page 104 GOAL:MAINTAIN EFFICIENT LEGAL REVIEW TIMES BY COMPLETING 95%OF All LEGAL REVI EW WITHIN TEN DAYS PER REVIEW ITEM. r wcwnr r+ampWed an time tar�gt ———kr4jgcS+ld C5 r-a i0m 95% -------- 1t5'� v 75% R 'ice' ORANGE (COUNTY 15 NCIRr1[CAROLINA 14 15 Chair Bedford asked how many interns there are for the summer. 12 1 John Roberts said there is one and they will be at the June 6th meeting. He said he does 2 not think the program is successful yet because, unfortunately, most county attorneys do not see 3 a problem. He said of the fourteen jurisdictions that he got to participate, there is only one other 4 male county attorney. He said that they have placed four interns in some of the jurisdictions. He 5 said most want larger jurisdictions and they got mostly smaller ones. He said the intern goes 4-6 6 weeks, it is part-time, and they get exposure of public sector law. 7 8 Slide #17 General Government • County Manager — ;page 106 Total expenditure budget-$2,091,704 - Deve os+not n Fund costs of3 6,wcampar"da Budpri Recommended Budget Changes - Caunty Manager » $34,325 increase bymcwingnon-depaitmemaccauntsiftCo mtyM er'abudget - Olfficaof Equ ty and tnclusiarm » $659, dwby Nw4fsrrin!;OMc&ofEqultyand lnckRwnmMoassparate<I&Partm*nt susta n0lllty Me x $149,737 increase bytrar.sferring Sustainability into the County hfamaager's budget * $33,597 increase in bernp-Drari persannesltoassist with Climate Change Plan implementation ORANGE COUNTY 11. tV@RTt r CA RO LI N A 9 10 Commissioner Greene asked if the requested increase in temporary personnel for the 11 sustainability plan is a signal of the high priority of the plan. 12 Bonnie Hammersley said yes, and that the sustainability manager has been very involved 13 in the process and that having it in the county's office allows it to be a high-profile position. 14 Commissioner Greene noted that it cuts across all departments. She thanked Bonnie 15 Hammersley because it symbolically shows it is a priority. 16 Travis Myren said they have also included funds for temporary personnel to implement 17 the strategic plan. 18 19 13 1 Slide #18 General Government • Courity Manager — page 10 • Reclnmmended Budget Changes - gudgett]fcG g $32,1�7,61ncr&*NmM temporaryP*rsonnNto asses ooh Siratagic Plan OVIOMOMMMOOof *Wlth d*cria*s In SKWWK oLem x 53,1751ncrta*a��aratlonatsxps�aa* — Faod Caundl x $30,ON decroase In C-ounk costs due to Food CouscAnww%from CountyManagers Oftic*hoCoopecaUw Exion — ArtsCamml**Ian ro Funded by Occupancy Tex » $41.TH(oraddltranal PrcgramUomdlnatar posI"nohslrtlby rkucmn In 4omporaryplMrsc 1p+�d apsra4wnel ORANGE COUNTY 1F, KO!t"r'11 CAROLINA 1A 2 3 Commissioner Fowler said she was pleased to see that they will get help with the 4 sustainabilty plan and she said she met a recent graduate and told them to get in contact. 5 6 Slide #19 General Government Budget Assumptions - Sales Tac Collections f FY2023-24 budget at 4%increase over F Y2022-23 projections Salts Tax CGI[tciions nsaAr4l7Pn � sc.dW�ua 1A]A1d.78e si�rrea�t F70AUA9A0 i97,diti]a9 - :!'S L75 dYtd.!]Ofl SS�idI;B13 CAAP7.+}70 Rx.4iikdT9 'if8,a2d3EJ �qiy ldi i95,&T8 A+1'e 6Yx.deQdflO l7dl+K7il64Y ik1a� 14ti �Ar1190r! m n` Ids It Ahdr>d6 BA4 Fn.aPxnon T4 io�4tu1 3t ura 59i 1.1}Y 5G dh FS'�pr Fa hi �,:'.s; Fs;ntr72IQi Fr_7� PHzl PMJ FYZP--A Budget i S,jkn 1 a UAkut716 --4=hwgp Frpm Pror pill lac►,icleis QuA"a Oole ted from A)AA1haized Se)e reuse BceptAmde as Prersitl and ArOde ae ORANGE COUNTY 19 r+;CAZI"r r CAROLINA 7 8 9 10 14 1 Slide #20 General Government • Budget Assumptions — Tax Base History 2% increase over F 2022-23 Budget PrcapeltV Tax Bnis -Assessed Varus keal.Perganatand M41c1FVehrcre USA@P 030Laar 14.75;327.aa6 UO,dD3 03D DW sti naaruo,am s,u au2Aaa am 65AOa.D1100 Iia MIMIR FY2410 F'r_at] Fti_n IZ FY2n79 FY2417 FY 201h FYU 14 Fr2a1P FYMIB Fv2g'9 FY2'0 FYM,1 FQM, FYe2723 F1'ME ORANGE COUNTY 20 Iti t:}!2'"1"1 1 C I4 ROH NA 2 3 4 Slide #21 General Government • Budget Assumptions — Tax Base History Percent Change in.Assessed Value Road.,Pwsonool,arvdM atorVehicle sA 52,1fiSK 1n .g1i6 LIM alak I.m7� asnl Q.Stl1 LSik2'4�'� x.Bfi9i #�3 YhML 2.561E "2M FY2110 FIMU F-`zn]a. F'--'WI r-201A F%015 FIMII F-n]] F"MI FY,ap]! F=O21 F-a] F+}aa] MU2 'YM. SRN ORANGE COUNTY 21 MDR-Ft 1 CAROLI NA 5 6 7 8 15 1 Slide #22 General Government r Budget Assumptions - Tax Rate History — Countywide tax rate increase 0-46 cents CAkmz rT&A flhl2Fl�teFy 33:M 49af3 bs.ip M.90 Q.M 1,3.3'7 _ alas 93 Ia ea.54 M 3® -f3-:I 1Y3:7 ! 33 MCAU '-:M !?M3: 1M33 FftX,12 M 15M34 mm R,7:La 1 9 1`=13: FM33 M:.0 1!.V33 f'MN ORANGE COUNTY 22 Iti t a! 1 L l t I411?1-1 NA 2 3 4 Slide #23 General Government • Budget & Finance Interest Income on flaunty Cash on Fend to increase by$7 59 M from FY 23 Budget Rrr�aesilncaafnr a�a3awa i1d0di�d77 31,+tiY1CU1 71:37�:U32 st WROM UUU 4W 5TlE Nis $WRDM $MD.DN $43?.,2 M 10 ILD I�5.4nd0 iU4aGi M N , .7w � FY29il FY206 FY20) FY2'Y2m Ff:_C3 =:+i.' Fr43.3 Pip FY=*Eu:: ORANGE COUNTY 23 MDR-Ft[CAROL]NA 5 6 7 8 16 1 Slide #24 General Government * Budget &BudgetFinance Proposed Unassigned Fund Balance and Flow of Funds Policy f Fund Belence Policy consistent Mfih GavemmeniFinanceOfficersAssoin(GFCA)ta ff. ha®risin at leaettw Tnonthis working cap"end backetop unfoeeeen neede Change from 16`fi'o UnessigT*d fund balexe to a renge of 16-ZD%of budgetedgeanarel fund operafiW expenditures each llscal y*ar . Rengeprovides CrwKym*hMeneededf*mbilitydxrargperiadsofecanorracandfinencielexpw onc•cofirectoon r Lhia&sagneclFtmclBelsnceemceeding20%,5250,r}pdtrensf&aredtoaedd€etheCouuWsCnherPcst-Er•plogmentB.enefAa (OPE Bl Liakrmlles a mocatod 1a task Commided FwW Balance . AdcNonelbalanceseaxeeding20%meybeapprapnWedbythe BoLwdtofund Debt Serviceaeseavres,School Capita IWede, Covmy Ca0al kl*,eds,aited oft-Woe Caws,Owle,Molgailedi Efle is ORANGE COUNTY 4 itis}RTI l CAROLINA 2 3 Travis Myren said a range could help with the flexibility during periods of economic flux. 4 Vice-Chair McKee thanked the Manager for bringing this recommendation forward. 5 Commissioner Fowler asked how this would differ from the current process. 6 Travis Myren said they currently put $6 million into the debt service fund to reduce the 7 amount of tax rate increases that might be needed. He said the proposed policy would be for 8 operating budget purposes. He said if they are facing a recession, they may choose to increase 9 the fund balance appropriation that would otherwise be a property tax increase or cuts out of the 10 budget. 11 Travis Myren said it would never exceed 20% and would become assigned to the next 12 year's expenditures. 13 Chair Bedford asked if there were multiple years of fund balance exceeding the need, if 14 they could continue to add that. 15 Travis Myren said if fund balance exceeds 20%, $250,000 goes to OPEB liability and the 16 remainder back to the board for distribution. 17 Chair Bedford said the concern during her tenure has been getting to the 16% and working 18 on how they could build fund balance. 19 Travis Myren said the past two years they have had a surplus. 20 Bonnie Hammersley said that the concern has not been getting the 16% and that in 21 previous years of surplus, they have given some to the schools and some was kept for county 22 use. She said that it used to be 17% but it was lowered because there was a desire to use that 23 1% only one time. She said the range will give some opportunity to not have to turn it over right 24 away. She said that seems to be the practice that most counties do. 25 26 27 28 17 1 Slide #25 General Government • Budget & Finance ■ Revised Pund Balance and Flow of Funds Policies Peer Comparison Srunmwklc 2C%Mlnlr sfn Una&Wned Polley,27-35%target 415.0% e*WPDMb@ 15W 2C%Llassigrwd Range 26.3% Catrerrus 15%Mlnlnwwrr Una&Aned Policy 22.5% Durham 16%Mlnlmmfn Unassigned Paltry-35%Gaal 23.1% iormyth 14%Mlnlntium UnamAgned Polley 19.5% Ouillord 89&,Minirnvm Unassioned Policy IS%-2S%Goal Range 20.794 Lredem 1R%Mlnlm rnunasW.nedPolley 30-9% MqKkler`Wfj 8%Minirnum 4lnass�SnFd Policy 22,8% --IIewmerreruer 18FI—21%umasslgrkedRamp 22-D% Un1cm 2C Avaaable Onknurn Poky %%. _ W ke w%Avalahle vekknum Polity [I%* Lie 16%Mlnlrnum Unned Polley 163% UnIon and YM#r CovMy LNy pobcyc--ommit1ho-a a.mina 1_.--d b-3 s.-_n '(DR. ,NGE COUNTY 25 NC>tZ "11 11!1101-1IVA 2 3 Commissioner Hamilton said she is open to having a range but wants to consider not 4 deciding ahead of time where excess of 20% will go. She said that as they talk about not locking 5 themselves in, they would not want to lock into what would have to be done with the funding. 6 Bonnie Hammersley said she understands and the reason for this suggesting the 7 $250,000 for OPEB is so there is a plan when they talk to rating agencies. She said that anything 8 else would be the Board's decision. 9 Commissioner Hamilton said she would like to understand that need better because they 10 have a great rating and policies, so to what extent is not having a plan impacting our rating. 11 Bonnie Hammersley said it can impact and they want to show they are fiscally strong, and 12 strong management is having plans in place. She said that if there is not a plan, they will ask. 13 Commissioner Hamilton said she would like to look at alternative plans rather than be 14 locked in. 15 Vice-Chair McKee asked what the OPEB liability is. 16 Kirk Vaughn said $132 million. 17 Vice-Chair McKee said it is almost double what it was when he came on the Board. He 18 said that is why he is concerned with not having a plan. He said that he does not have an issue 19 discussing alternate plans, but he is not convinced they can continue to ride it out without a plan 20 to prevent continued escalation. 21 Commissioner Greene said she agrees with Vice-Chair McKee that this is an obligation 22 that they have. She said if anything, this plan might not ever reach 20% in any given year so this 23 is a reasonable and modest plan to at least try to keep up with the looming obligation. 24 Vice-Chair McKee said he would prefer to address this without tying it to the fund balance. 25 He said that they need to start addressing it in with some consistency. 26 Commissioner Richards said her question was around the range. She said that she had 27 not seen the number of the liability before, and she agrees that having a plan is good and she is 28 questioning the range and the need to not have a point certain. 29 Travis Myren said the examples are of one-time expenditures where fund balance would 30 be appropriate. 18 1 Chair Bedford asked what the percentage was calculated from. 2 Travis Myren said general fund expenditures. 3 Chair Bedford asked if what they have been doing is waiting to get the audit back and then 4 they see the actuals to budget, if the county gives 47% to the school and then they get to decide 5 what to do with the rest. 6 Travis Myren said when there is a surplus that goes to fund balance. He said they have 7 been taking any fund balance above 16% and then deciding how to allocate that. He said that the 8 proposal is now that they allow up to 20% but no less than 16%to be allocated to the fund balance. 9 Bonnie Hammersley said they have always had over 16%. 10 Chair Bedford asked if that means we need to be doing better budgeting, or the other side 11 is to save it for a rainy day. She said she has no problem with the range but asked what the bond 12 agencies want. 13 Travis Myren said 15% would be the lowest actual and that Mecklenburg has an 8% goal 14 but ended the year with 22%. 15 Chair Bedford asked if the goal was to have a couple of month's operating expenses. 16 Bonnie Hammersley said they aim for two months of operating expenses, but the measure 17 is management of finances. She said that in her nine years they have never ended with a deficit 18 in her tenure. She said they have always had a surplus and always come forward with an abstract 19 with a recommendation for use. She said this would mean that if it is between 16% and 20%, it 20 stays in the unassigned fund balance. She said that the state requires 8%. She said for a AAA 21 Bond rating, there are many elements that are reviewed and evaluated. She said they look at 22 strong financial management of the county. She said they are projecting a 4% increase in sales 23 tax, but that is a volatile revenue. She said that the rating agency would see counting on that as 24 not fiscally strong. She said that rather than making a decision every year, it dedicates money to 25 OPEB when the ceiling of unassigned fund balance is surpassed. She said it is a plan. She said 26 they never go over the 16% and said that it is a written policy rather than a practice. 27 Vice-Chair McKee said there have been attempts to reduce the fund balance requirement 28 below 16% before and they were unsuccessful. 29 Chair Bedford said OPEB has gone down over the past couple of years and that when 30 interest rates go up, their obligation to OPEB goes down. She said that she likes the idea of having 31 a plan but maybe it should be that they were going to put$100,000 every year regardless of where 32 they are on fund balance. She said that for the first year, she would still like it to come to the Board 33 to see how much they are over and how it is used. She said she is fine with providing flexibility 34 with the range. 35 Commissioner Fowler said one benefit of keeping a range is serving the need for OPEB, 36 but it provides flexibility for other things as well. 37 Chair Bedford asked what 16% is of the current budget. 38 Bonnie Hammersley said $46 million. She said this is in the recommended budget, so it 39 would need to be an amendment to change it. She said that a decision is not required this evening 40 but without an amendment, the way it is recommended will become policy. 41 Commissioner Richards said there is so much need, so she would rather keep it at 16%, 42 with a plan for any excess amount for the OPEB obligation but she is concerned to up the amount 43 when there is so much need. She said the OPEB liability is disturbing. 44 Vice-Chair McKee said it has been high for so long it has fallen into the background. 45 Chair Bedford said they allocated $500,000 this year for that. 46 Commissioner Hamilton said if there were a policy change, she would like to see the 47 document as written and to take time to go over OPEB and then talk about different ways to 48 address it. She said that with policy change she wants to see the whole policy. 49 Kirk Vaughn said the current policy is written out on page 299 of the recommended budget. 50 Commissioner Portie-Ascott asked when they will discuss this. 19 1 Bonnie Hammersley said that if no amendment is made the policy will be adopted as 2 written. She said that if there is an amendment, they will discuss it further. 3 Commissioner Portie-Ascott said she was wondering if they feel comfortable that the 4 county can meet that liability. 5 Bonnie Hammersley said GASB 87 was introduced in the early 2000s after the Enron 6 issue. She said that they introduced this to government agencies and that if the county has other 7 post-employment benefits, such as health insurance, the county needs to have a fund to cover 8 the total liability based on life expectancy. He said that in the Midwest, there are counties that are 9 99% OPEB Funded. She said that only three counties in NC have OPEB fully funded. She said 10 once it is fully funded, at $130 million dollars, they cannot touch that. She said that they pay on 11 an as-you-go budgeting. She said that some people retire, and they are not retired that long 12 because things happen. She said that it is challenging from a leadership perspective because 13 once it has been put in, it can never be pulled out. She said that because of the strength of the 14 economy, many counties in NC do not focus on it, but rating agencies do. She said that it is a 15 Governmental Accounting Standards Board rule. She said when work on the budget, there is not 16 a lot of room to put into the fund. She said some do not have it because they do not provide any 17 post-retirement benefits. 18 Commissioner Fowler asked if that means if they go bankrupt, they cannot use it. 19 Bonnie Hammersley said that is a bad situation. 20 Chair Bedford asked what budgeted amount. 21 Bonnie Hammersley said it is about $3 million per year. 22 Chair Bedford said the rating agencies are looking at the ratio. 23 Commissioner Greene said she is in favor of the range. She said that what the County 24 Manager has said about uncertainty of future years is a good argument for it. She said that if they 25 come in with 17% fund balance, they could still spend it down to 16%, it just provides flexibility. 26 Chair Bedford asked for that to be clarified because the presentation said that anything 27 above 20%would be decided by the Board, but the 16%-20% range would not have to be brought 28 to the Board. 29 Travis Myren said Commissioner Richards seemed to be saying that by recommended 30 that something be brought back that allowed them to decide what to do with anything over 16%. 31 He said rather than presume it will be spent down, it will have to be discussed. 32 Chair Bedford said that means they have to do a budget amendment to do that. 33 Travis Myren said that is right. 34 35 20 1 Slide #26 General Government Budg t & Finance Creation of Debt Service Fund - Debt Service Fund created to consaldate all debt related expendllures Into one location. f Utilizes a dedicated fund balane Io smooth the tax impacts of inreasing debt serwi�ce, - Couniy Alized S9 millloni of FY 2021-22 sutptus to defer tax Incrtase due to debt servlcer. - Based cm FY 2023-24 Recommended Capital Investment Plan, rw tax inc reale is required for Debt Service untll FY 2026-27_ Funrt corisisis of 3 types of expenditures. - Principal and Interest expenses for School, County, and Community Comege debt repayment - Costs related to the issuame of debt - Personrial costs for staff than apeclilcalyr manage debt or capital pnoiecl management. ORANGE COUNTY 26 ria~RTI I C-AROL1PNA 2 3 4 Slide #27 General Government • Register of Deeds — page 251 Total expenditure budget- $1.153,810 — NL-tCnurdyC:aetmxFeeeeby$S27,747 - Mit Galeal Fund Coorlbulor-$813,190 • Recommended Budget Changes — $532,362 decrease in stamps and fees based an current trend clkwer treneec&ne RANGE COUNTY 27 MDR-F[[CAROL]NA 5 6 7 8 9 21 1 Slide #28 General Government • Register of Deeds - page 206 Re&Wr of Deeds Revenue Co ecte+d by F'mwt Year sx�a®T maitrYeti� s�eax�a Ism ODD — - G mjm1 L6 r3QLF.L5 M3015-to rlmLbSr "3MY-Ll remawla MM39-. .3L R+SRL•]3 IYHI.Ipm1 r3m-34Eur! ORANGE COUNTY 26 K }RTI 1 CAROLINA 2 3 4 Slide #29 + eneral GroVernment Number of Land Related Transactions is decreasing Total land Related Transactions 5C030 Y7.iLd ]5pm x 0 5. xo - rfmiai¢ rf�]LL]1 rYim l.Zl rb:Y1:]]ho,� ORANGE COUNTY 29 Nf)k -1-1 I ZIA WII_I NA 5 6 7 8 22 1 Slide #30 General Government * Tax Administration — page 228 • Total expenditure budget- $4,867,322 - Net County cost irrcresseof�44t3,13SScoWeredtoBase Budget • Recommended BudgetChanges - $X3,fiZ2lncroewfor eoMrockortoc luct4:0mmMlalappraa4sforriw2026RvealuaMn County capital reserves fording used - $'11,75Dforedcktiana8cuertimeinpreparationaf2025Revakwti n - $3,323increaseforlaxassessmentsofh we system RANGE COUNTY 3D ti C IRTI I CIAROIJINIA 2 3 4 Slide #31 General Government • Assessed Horne Value by Tax Jurlsdiction - Based ori 2021 RevaluatiQR NCDOR notice that median sales assassmenl ratio at.69.5% Triggers rtwaluatlon within three years-already scheduled ,3arfsdledon 0 of QulfYfied Meclan Assoamid lfaluls Mlwdlan Sal&s Prkll Assessed Valus as awes % Of Sale Prlaa Carrbora 263 5340,500 5475,000 71.745, Chapel Him 917 $973,3U0 5495,040 75.4% Durham 0 32,450 NIA Hillsborough 225 S269,400 5+4213,400 64.1% Mlekreale 1% X7,900 x365,000 64,2% Unincorporated 00 671 $265,8+00 x415,040 64.0% ORANGE COUNTY 31 MDRTII C-AR0IJtVA 5 6 Vice-Chair McKee asked if any thought has been given to how to avoid radical increases 7 and the situations like were in the North Side community last time. 8 Nancy Freeman said there is a plan in place where they see a large increase or if they 9 have a large number of appeals, they will do an in-person or in field assessment. 23 1 Commissioner Richards said it looks like the biggest increases will be outside of Carrboro 2 and Chapel Hill. 3 Travis Myren said that Chapel Hill is still 25% off of the market. 4 Commissioner Richards asked if in addition to sending people out, how this will be 5 communicated. 6 Nancy Freeman said they are already doing more community outreach now to let the 7 public know what is coming. She said they are doing workshops and they are having appeals 8 workshops in the community. 9 Commissioner Richards asked if the assessment would happen in 2025 and when it would 10 be due. 11 Nancy Freeman said it would be effective January 1, 2025. She said the bills that are due 12 in 2025 would reflect any changes. 13 Commissioner Richards said someone came up to her this week and asked how the tax 14 increase will impact revaluations. 15 Travis Myren said that value will not change the revaluations and that the tax rate will 16 apply only to that value. 17 Commissioner Richards asked if that will also be communicated when the budget comes 18 out. 19 Travis Myren said it is communicated by the budget, and they have not been shy about 20 telling people there is a tax increase in the budget. He said other than that, he does not know they 21 have done anything further. 22 Commissioner Richards said it was a longtime homeowner that said they already have 23 trouble making the payment. 24 Nancy Freeman said once the budget is established, she can make that part of the 25 information they share. She said that people can make monthly payments on taxes. She said 26 while they cannot make that amount lower, there are ways to help people and not be a burden. 27 She said that once the budget is established, there are ways to spread the payments out a little. 28 Commissioner Hamilton asked what trigger percentage is for assessment ratio. 29 Nancy Freeman said she believes if it is 85% or lower or 110% or higher. She said they 30 are on a four-year schedule, so they do not have to move the revaluation up. 31 Chair Bedford said to remember that they reset the tax rate to be revenue neutral and that 32 outliers are likely going to see a proportional increase. 33 Vice-Chair McKee said it is tax neutral to the county and not the individual. 34 Travis Myren said they are required to publish a revenue neutral rate and given new 35 assessed value; what tax rate is required to generate same amount of revenue. 36 Chair Bedford said that looking at the distribution across the county will help them see 37 where the most change will occur. 38 Commissioner Fowler asked if there have been discussions with Chapel Hill about tax 39 relief for the town. 40 Bonnie Hammersley said the town could contract with the county and supply the funds if 41 they wanted to. She said she is not sure if they are interested. 24 1 Slide #32 Support Services • Asset Management Serv%ces — page 67 Mal expenditure budget-$6..104..992 — I^_ease in net CourAy costs of$395,434ie General Feted ared$190,324 in Detxt Service Find comparedio Base Budgrt Recommended Budget Changes — 31.49.737 d�ri�vlln reeo4rec� talnat�iRy flfllctw f6 tfM Coarify+h,iaer'#C�fllcrb — $72,SN lncre ma for new Capital Pmjecl Forld Cooedlnata wA darl In th*Debt S*Nlct Fund aI&V w4h fh& exoing Caapltal Projects Manager — $80,4941ncn efor secirdyguard contract ter Ift County fawles local&cl most Wo Wow Caa+pusOffice ORANGE COUNTY 32 K }RTI l CAROLINA 2 3 4 Slide #33 Support Services • Asset Management Services — page 67 • Recommended Budget Changes — $334,491 infletiemsryocressesfor crepartmeml supplies,building rapsire,natural ges,facility care,and cusindiel awpp"s — $31,365contrectincreasewith OrangeEntarprisesfor couriereerviceskxbackup coverage — $94,1030 am-tir ee recurring capital axpencliflunas such as pressure weshars,WAC Tcals,appliances,and signage RANGE COUNTY 33 MDRTtI CARO LINA 5 6 7 25 1 Slide #34 Support Services • Asset Management Services — page 67 Ielenrl:CPLyC0SLp@tKW litbIling12MonLhAwaraga) July 201 a-Relbruary 2023 w mar ra mna P 4700 MGM wmw rau7aL W m7Pa 1000680 x„ya��1yw "yo-e�M,�}b,;.ti `4n,�.�+ n��, n°°�+�,�i•'��y�",Pi-„n d�'� � +.�' $�� ��",4 �6'F Kl" ��'' � a"r+t'4°� 9#-SAGS Cw Mf#4ft0G VrLMf' e0f Oftf b.V�J&'V I"Meftd `i-SUJ'�dV V ORANGE COUNTY 34 KORTI I l CIA1101JPNA 2 3 4 Slide #35 Support Services • Asset Management Services — page 67 uflty costs I1,emam 21'"2270 s1J66s S13r55 4 51.+99.QB6 51.2.93ffi2 $4.290.0f? %1.2WOM SMIPA43 i+.1B7.�19 S131B fi2B 471 am UWAm %*W.vm waom S.IYJA11) FA F+'W71&1T FV2017..1n P20s7.1g F+'2aUL20 F+2172LL21 MWI.= FT2m.11 fl'4. FYMM-2c B�,ja .ELErTMEIrr .'.vATErr .rl0mnJRALrA5 RANGE COUNTY 35 h{DRT11 CAROL]NA 5 6 7 8 26 1 Slide #36 Support Services • Asset Management Services — page 67 RepaIr and Supply Casts MUM MOM !fife]797 ISM A27 ir}'k HUM 3524,{92 F'.UB.BW 5444 7E9 1+14 34D WDOW PURIM L2"OW "REM 39 FYZOIFAT FYZ0l7-9B F72BI8-i'3 Fr 2073-2'10 MMD-21 FYZ}ZI-7t': FY2=-23 Prq FYZIZ3ut2L0gM *BJLLO&R3EPaR5 *Fr.LLMES NFIWEPUACE 9LFFLIE- E CLETUNAI 9LFF'UE ORANGE COUNTY 36 KORTI I CAROLINA 2 3 4 Slide #37 Support Services • Asset Management Services — page 67 GOAL_MEETTHE RESPONSE TIME FOR 759 OF FACILITIES WORK ORDERS BASED ON THEIRP'RIORM LE4'EL, Eptrecs..�r,pays -- Tivget —Sum 0Pmjectton 50'1 E Env, �� --� — a`r - ]x]96 !r v «� p` 1� 6{796 Yew W 1 40% 'lip 0` 4:6, lop: ORANGE COUNTY 37 MDR-IR I CAR0I-7 NA 5 6 Commissioner Richards asked about the capital projects coordinator position. 7 Steve Arndt said that person will assist the capital projects manager getting out into the 8 field and doing more inspections of work. He said that right now there is one person doing all the 9 construction in the county, and this will double their capacity to manage the projects. 10 Commissioner Richards asked if the community centers do not manage the reservations. 27 1 Travis Myren said it depends on the time of day. He said that the county schedules events 2 on weekends when not being used by the centers. 3 Commissioner Richards asked if the centers get revenues from rentals or the county. 4 Travis Myren said expenses of events are borne by the county, but they have about 5 $22,000 in revenue. 6 Steve Arndt said the contract for cleaning services is at the county's expense. 7 Commissioner Richards said there is a reservation system and asked if it is online. 8 Travis Myren said it will automate the service and made available to the county to use. 9 Commissioner Fowler said their time will be blocked off anyway. 10 Commissioner Portie-Ascott asked if staff they are planning to hire will need specific 11 licensures. 12 Steve Arndt said most likely not because licensed contractors cost a lot of money. He said 13 they are looking for someone with experience in construction who can get out and inspect and 14 look at projects so that the project manager can attend more meetings. 15 Commissioner Portie-Ascott asked if they would be a licensed inspector or just have 16 experience. 17 Steve Arndt said it would be based on experience. 18 Chair Bedford asked if there is a plumber on staff. 19 Steve Arndt said not specifically. He said that one employee is a licensed plumber but that 20 is not his sole role. 21 Chair Bedford said so many facilities came online, and repairs were done. She said there 22 were safety and accessibility upgrades, and it is much nicer. She said that a lot of work has been 23 accomplished. 24 25 Slide #38 Support Services Community Relations — page !96 • Total expenditure budget- $435,674 - Decreaseaf$2,435compaFedto Base Budges • Recommended Budget Changes - SZAa Sdecrease mi"Ing comdo*tofewer m*wsks(of printed mm E TWITTERA+TUALS ---TWITTERTARCET -- TVYITTEIRPROJECTED F AL C{ir,=7{)K ACTUALS f-AdLf BOOK TARGET s—a FAL L L500 K 11AOJCCTE1D G GOOD 0OD00 ——:————:——————s——--— —--———————— 12 5-'fo — 5000 49DO GOA Grow social media following for Twitter(43,134) and Fecebuok(3,522 4000 o R wo 2 500 2000 �,^+ �c071 fol 'rlDl-51 � -1? -)9 „� -P— -P —P ,�'-k-P -15, k'�`�-�r`��'1� p P P -IF,�-1�' 1p'—f' ice 26 27 28 28 1 Slide #39 Support Services t Finance and Administrative Services - page 143 • Recommended Budget Changes — $69,349 increasetempwary personnelard servicesfarirbmna3 auditkkg — $66,BMARPACoordinatorframremeiningARFAtbalence k F } } } Arm mericon kegacue Plan Act(ARPA�Cawardina€ar 566, $88, $133,7 ORANGE COUNTY 39 K }RTI l CAROLINA 2 3 4 Slide #40 Support Services Human Resources — page 17 • Total expenditure budget-$3,451,665 — IncreBBeof$169,337comp3redlnB3seBudget • Recommended Budget Changes — $206,239 increase for no�-depsrtmentaccGiu is moving into Hun-An ReeaareeB — $131,540increase ietraval,trainiogend other apBratingiwccresBes — E9,026 docrtase,a ccelract SMIcrs and crtr operebwr 446mos through rmgama wn with Rlsk Mana ma+N — $22.417decrewitIn6onds&insurance affsetomhro"refor hIgNrcIkucrwlt. RANGE COUNTY 4d MDR-Ft[CAROLI SNA 5 6 7 8 29 1 Slide #41 Support Services Human Resources — page 172 Annual Turnover Rate Average Number of Data to Screen and Ruler Candldatea 2 OA LLD , sJ2 Imz! FWM?-i$ f'✓Th&�$ F'�2119-29 F'4FIXb1 F'�°2{21 2 F*'i�Et?a} F'°'tC'}: Prim Haw � F'h2M-1F NMI-* FVM67 5 FYMDLO FV M.M. F12d2'0 reMXs FM Boat p ORANGE COUNTY w 1 41 itiOWI-11 CIAIIOIJPNA 2 3 4 Slide #42 Support Services Turnover Rater, by OepaMent FY2 wi FY23 through 4M W23) tiewlusEraFeE� —a<.'� MARD EF ELEcmis 23 T.% CPNUUIr'FwELd,TUM �. F'QUr4TY 470MUT i^cx MITI% owrr7 C+]iamr-17FERs C$i4iF4A1J,1-xTICE:FiLKL CEIJEP0,RTMEF1r Uwm }-? DEPrA1Nwr Lri xciN: —— 1.S 57X EC+]MUCOULEOPUEUT R14 EMEIUEN7*074 JE'E lrvn saFms EIh1PoUNE-f41.A.PARKS At4lj FSC ssxs 0005L i0.Do% Id Mi6 ]d DVft .u14)". Ei.W EA 0014 ■a'Jd` icy` ORLANGE COUNTY 42 IVC7R-I'I I CIAR17i A NA 5 6 7 8 30 1 Slide #43 Support Services TUmaver Rates by Department FY's vs FY23(th rou gh 411 W23) FINANCE 040 ALNIN%RACES I sL^F4 HEALTH La ea% 31 C94 Fa W*E AND COMUL"TY CIENLECtFWENE F:ti X.g1•I FINN!REE{➢_ROFS In aE,y I uM INFCIFWT4NTECIf4CL^GIEE ^aLt rEbTlr L16RPR9,OTorIE' I-4M CIC:TFWISF 7kJsnM SEWCE9 aaasro 1e,Lx PLOAAW 4FLI IWFECTIEM 1°a y�EIF RE9*TEP OF DEE48 L8.5E4 SFERFF 50C1FLSMk,_EH as M1vS: =43% SOLO%%2-TE 6 xr4-;`EWE7aT TAN Arid ST;;TMIR rte I.SU4 U Oft 1dI]17& MMV, M006 40LW4 5G MA 5EIM% ■r:]!■= ORANGE COUNTY 43 KC}! TI I CIAROLI NA 2 3 4 Slide #44 Support Services ^VACANCYPERCENTACBBY DEPARTMENT MMCH 31,2023 ah—'9EA%W..E: 625%V,SF 61AN-CEUEN-SEWif5 1x.19 LF 'Q9AG G E LLLCTCX: tX% 7-I LP'3JE=MMIZI- 7.E14 CM9WLIIl:. LR731X5 I;Q(MI CCITITf F'."L�IC� },(IJ9! CUM—NFAM LXLFS WN CC._TMVP ZR 11.77 r. CPd F'aH IIIST(E aMOCt DEPT C,m% 9E14a7WW04 ArhC amu EMI-WIC 0E5ELC-W,ENT 31LLS EARLY 9E+75%EE .R 77A ENVARNEW't9.FVft5&K,: Z"% F90.NEE Aho WA94 M4"EE JDA Y WH WE14 I04!»IGaD olF71 R B.M1. F Ltm RCK+mczl J.W%, N'CFPM'CTa ICC^PrCLLG77 i,VIA LEF1d1 SIM U3 LSFlS [X::P1hd�OATF"CN2�'e LT3 !!�f IIZfNfii�ySAELEEA/Nc C:m7r FE41FEPCG DEM CmY Ell,iF _ IS.M% S17CLtl ENMICE:E LE 30h 5ElOWAFEF7++1'a EWENT —917: 1•45 WNI+sEz1aT41N I'M 11m Mr' AM% 11 mS 21 Z. 3mm% ME% Man ORANGE COUNTY wA MCDRTII CAROL] 5 6 Travis Myren said that vacancies are so high in the 911 center that they are having to 7 restrict and limit vacation time to ensure coverage and that the transportation vacancies are 8 almost 40%. 9 Vice-Chair McKee asked if there is any particular service area in transportation that is 10 more affected. 31 1 Travis Myren said bus drivers. 2 Vice-Chair McKee asked how much service has been curtailed. 3 Travis Myren said no service has been lost but it has prevented expansion of services. 4 Vice-Chair McKee said he is also concerned about burning out remaining drivers. 5 6 Slide #45 ,support Services Risk Management Bonds, Insurance, Cyber and worker's comp prom iums SIAM SIM= will 31 3®,®11 sI arca - 6i.1%}5.AN sl,izsex7 SI sex m 11161m sass sm W FW2017-11 F*80%1# FY'4.MFZI FYXM41 FYMIM F+A&29 hsj F.7123:S m2d ORANGE COUNTY 15 h[4DRT[-[€-ARCILINA 7 8 9 Slide #46 Support Services • Employee Pay and Benefits — page 237 Compensation Package — Sixp4rc�1{6�,}�n�*alVsA�usnC•b4o4mllllalr IeKWestame,(6%)wieasr W 401kccnlrlk-Aon and At*rlt Pay Mandated Cost Increases Employer dwease In haallh Insurance(6%)•W0,000 » No employee iroresee in Hes&or dergel Instffm1ce — WO.40a increase of 6%increase i1 employerrefkemerk coevibubc11 — Liwyly ways Incr to 516,60 y�rnour an July 1,2023-636,000 ORANGE GGDIJNTY d5 N *kT1I CIA ROIA NA 10 32 1 Slide #47 Support Services Employee Ivey and Benefits — page 237 * Comparison to Other FY 2423-24 Recornmended Budgets Orange Co. 6911 $530-�:[A6 7 Durham Co- 7% 3%to4% Wake Co. Position classification studies 2%W&5% Chatham C-D. 7% Not Detailed City iF Durham 2% 4%to 5% Town of Chapel Hill 5% Nat Detailed City of Raleigh Position classification studies 5% 'Wake Courmly and RaWlgh"4K,k.ally uthz*poarllon€taaswkailonsWlrxtc Incroase wagerarVew tolher than acroas10w board ir9cre9BBS. ORANGE COUNTY 47 rwC}t2't-1l CIAROLINA 2 3 4 Slide #48 Support Services } Employee ley and Benefits — page 237 * Comparison to prior across the board wage increases frior Fear'Jdege ts�+ease=_. 600 909 309 300 .1 3.0il 275 3 d[ -209 7 SSG .ry.09 7.]0 :•6: 209 t.58 1W VP PPP P P 07 FY 3F99 F7'3Y34 F7 3919 FY 2D71 FY 2]7; ?lia cr 2n1i c7'2A75 FY 3917 Fr 3117 FY 217P cl•5914 FY.390 cr 341 cr;+7d 2777 2Mr Aec ORANGE COUNTY :E h DRTtt CAROL]NA 5 6 Chair Bedford asked if Orange County is comparable to other jurisdictions for other 7 benefits. She said that benefits are not cited as one of the reasons people are leaving. 8 Bonnie Hammersley said non-departmental budgets,which were part of the county budget 9 but not part of a specific department, are being moved to a department. 10 Kirk Vaughn said those items are like the Sportsplex county share. 33 1 Travis Myren said they are trying to better align the actual work with departments so there 2 is more oversight. 3 Chair Bedford asked if there are exit interviews. 4 Brenda Bartholomew said exit interviews have been very helpful and the trend is to talk to 5 people who have been here a short time and ask for feedback, challenges, and then improve 6 upon that. 7 8 Slide #49 Support Services Information Technologies — page 176 b Total expenditure budget-$5,250,330 — Increase of$819,482compared toBase Budge4 • Recommended SudgetChanges — .$14,125 increase in Metwod Leases to brims new buidings onlim(Naterstone and Blackwood Farm) — $fW9,3.57increase ins€dtweremaintenance » MlcroaoftOf ca3106($403k) * Crawdetrie—cyberattackdetectiaWprevention(Ti1i7k) * EnugoxvPevwlt=as.„ —ydLAS,uNrnde and conE#wmlonswi>ort($4Qk) rr KroweTimekeep,�g-:eenses;519ki w NCACCTax SoltworaiSl2So » SinetlpBusieeBTools($9.11k) a NIWChatanArAmoSmIcesMAW Central Sq Public Safety($7.5k) ORANGE COUNTY 49 MC FCr1,[CAROLINA 9 10 1 1 Slide #50 Support Services Information Technologies — page 176 GOAL•ACHIEVE ANO MAINTAIN A ICER-HYGIENE SCORE OF AT LAST 550. Industry range S€Dre ---Target ——— Projected c°a giafj C 750 to 700 � 6S0 600 SSt7 �` 4 1°� � ° ° �°� °� e p'fpIF° IV� v° ORANGE COUNTY 3G Nt)RT[L[CAROLINA. 12 34 1 Jim Northrup said the main reason for the drop was the company changed the scoring 2 metrics and that affected the score. He said one of the things was web-headers and they were 3 not configured properly and could allow interference, so they have started making corrections with 4 that and have worked with Civic Plus. He said it takes about 6 months to a year to register those 5 improvements in the scores. He said that it should be back to 770 or 780 by October. 6 Commissioner Richards asked if 850 is a realistic goal. 7 Jim Northrup said that he believes it is. He said that even at 850, they still are not at 100%. 8 He said that 100% is not realistic but 850 is achievable. 9 Vice-Chair McKee asked if exposure from international operators is a concern. 10 Jim Northrup said that they have so many different layers to help capture when things 11 happen locally but that the general threat has been non-NATO countries. He said those are 12 blocked and no traffic is allowed. He said sometimes residents live in countries around the world 13 who need to access website and will have to contact county to make an exception. He said that 14 happens 4-5 times a year because they block a lot of traffic from those non-NATO countries. 15 Vice-Chair McKee said he is not expecting the attacks to go away. 16 Jim Northrup said they have put a lot of effort into data integrity and ensuring the data is 17 protected through a layered security approach. He said there are about five different ways the 18 network is being protected. 19 Commissioner Fowler asked if previously the Microsoft contract was a different term. 20 Jim Northrup said the county is moving to the Microsoft Office 365 subscription model and 21 they previously bought licenses about every six years for updates. He said that it is more 22 expensive to go to the subscription model but the benefit for collaboration is much greater. 23 Commissioner Fowler asked about Digital Cheetah Animal Services. 24 Jim Northrup said it is a new volunteer management tool for Animal Services and they can 25 also do online training. 26 Commissioner Portie-Ascott asked about FY 23-24 highlights for the rural broadband 27 initiative. 28 Jim Northrup said they are currently contracted with Lumos with the ARPA funds, and they 29 have been meeting with them monthly for progress reports. He said they are a little behind on 30 Phase 1, but only by about a month. He said they will have caught up by September in Phase 2. 31 He said that they are getting phone calls now and once the trucks start, they will get a lot of calls 32 and those calls are given to Lumos. He said that close to ten calls or emails a week are coming 33 in asking about the project. He said that they are looking at close to 99% of households in Orange 34 County that will be covered, and the project will be completed in 2025. 35 Vice-Chair McKee asked if it was December 2024 or 2025. 36 Travis Myren said December 2024. 37 Jim Northrup said it was December 2024. 38 Vice-Chair McKee said there is a drop-dead date for the use of the funds and those funds 39 have to be spent.. 40 Jim Northrup said it is not just Lumos that is laying fiber in Orange County now and that 41 Spectrum and Brightspeed are improving their networks. He said they are not going to address 42 rural residents, so the investment from the county is important. 43 Commissioner Greene said this is what they hoped would happen. 44 Commissioner Portie-Ascott asked if there is hope for the 1% of households not covered. 45 Travis Myren said the county will work with Lumos to see if those can be covered in the 46 existing project. 47 Vice-Chair McKee said they have projected more coverage than what the contract calls 48 for. 49 Jim Northrup said they are also going to be overlying on areas that already have 50 broadband and will be direct competitors to Spectrum and Brightspeed. He said as they are 35 1 expanding eastward towards Durham, they will expand into Hillsborough and be a competitor for 2 Google. 3 Commissioner Portie-Ascott asked how many households will not be covered. 4 Travis Myren said he just knows of the 8-10 households that have contacted the county. 5 6 Slide #51 Community munit' Services • Animal Services - page 59 Total expenditure budget- $2,878, 07 — $11 S,SB7in€resse in Net County Costcompared to Base Budget f Recommended Budget Changes $39,5Hlncrtaseduo lo spoymouter expensexmoving W�$orwal Fund — $148.130D decrease in*ev*nue due to e4liiviiiialing Animal"rax � bi6,T03nducpan•�pelate�expe+aees $6,4071ncromon coslfor mtdlcal and animal misled supplies ORANGE COUNTY 5t h[4DRT[-[€-ARCILINA 7 8 9 Slide #52 Community Services e Why recommend Eliminating the Pet License Fee? Collection rate is very low Callicubled collection as[e is 23% A il"isfar Il collocllen me•St dMS are clear and enfwced Flat fees are regressive • A low omthov"ho[dp" ht samedc4&amoum chat a lrgh wKomehouseheldpays. — Collecting this fee is administratively cumbersome • 0.04 full lime equivalent employeeswere required to adwnwwwthe Ilcensefees. Unclear benefit to animal welfare • Altaoup M4 two nWotoda-44,a lesspunlwo appmechw"be-squally as ttledllvain increasing spay and neute+rFates in the County such as malikg low cost spay and neuiler clinics more accessMe. ORANGE COUNTY 52 N *R'I't 1CIA ROIA NA 10 36 1 Travis Myren said this seems that there is a broader community benefit for the services 2 and a fee is not appropriate in this case. He said they want people to encourage people to spay 3 and neuter and a more effective way may be lowering the cost of those services. 4 5 Slide #53 Community Services • Animal Services — page 59 5ub5i4ized Spay and Neuters II n' SII R say 'Q' 332 3CU 14p ORA.NG-E COUNTY 53htiCrl:t"[']ICAROLINA 6 7 8 Slide #54 Community Services * Animal Services — page 59 Ar nsalshelterAd ores i.d14. 1339 3�443 cavo L 4W L2m - xar3 1 552 3,MT Sets OM mce: amU Ghe• E$Y N1R 3m' R]'Y1.1] Fr,YtlBri Fl`.'ilf4i: R]'�i-li Fr liT Fr i h1.m.0 Kral Frb ILL Ff. L-u Fr]PO:]]PnFr�i]Ggs ORANGE COUNTY 54 KACJR"L']1 C:ARC?I_]'hdA 9 10 37 1 Slide #55 Community Services • Animal Services — page 59 Live Release Rates 1xm 3r �x w: raeE RT3{ nix �4 tlbNs �a�s4 ---caw 3� ca eaP=.t% arON+ss ewlns-ia ne" r.lvReo amaa,u nmMn assor.ti Mos-a oIM42rq aam-xodffl. ORANGE COUNTY 35 KCIRTI I CAROLINA 2 3 4 Slide #56 Community Services Animal Services — page 59 Animas Control'5-erxi"m Responses LRME enan iPM 7AOiD pvy fi,YT9 e� ���� 9DW 4}i® 3 MO 3PW IYW9 Si MMLt E5 1r3L�1 m rr 6 17 ASSY-u "W " ffwl 3O F:� n f!'3 i-. IYlU21.35Pm.� ff= { ORANGE COUNTY 55 N<D L 1 I c ARA}LINA 5 6 7 8 38 1 Slide #57 Community Services • Animal Services — page 59 Cruelty& Neglect Investigations SC41 +se gid: e.o °L' 4e2 �a w ase sva srro aw xau P - rrxP:x-v rvnv-ss rrw+v IYaiFiE "M 17 rtnna.0 "MF 'rxmcao 'rngn-= gy=m I ' .awoy nr x+ evert RANGE COUNTY 57 MDRTl I CAPJDLINA 2 3 Chair Bedford asked if a veterinarian had been hired. 4 Dr. Strong said yes. 5 Travis Myren said that the animal's length of stay decreases with hiring of a veterinarian. 6 Chair Bedford said she is thrilled with the fee being removed. 7 Dr. Strong said historically it served a purpose, but it has outlived that. 8 Commissioner Richards said she received a card about it, and it said something about 9 being a certain age and the fee being waived. She said she was relieved because she did not 10 know what to do. 11 12 Slide #58 Community Services * Cooperative Extension — page 99 Total expenditure budget-$582,800 — $65,266 increase m Met C€,urrty Costs compared to Base Budget Recommended Budget Changes — S$5,2%for FcadS4=14CmrdiwkKwpaslMn,lrensi dfromCcuMyNra+ ir's0141c* ORANGE COUNTY 5B NOIR-11l CAROUCdA 13 39 1 Slide #59 Community Services • is iperative Extension — page 99 • Recommended Food Security program approaches from interviews with Durham and Wake County staff about theIr programs Include: Employ economic stralegles to address systemic Inequities while supporling Immediate needs Build capacity of nonprofits-,purchase equipawgVbuild infrastructure, %nwfi grants,etc Build the necessarrymust for success by working with the community 4!L ensuring initiatives are community led •Faaillials conversativns betwreen stakeholders to strengthen tles between urban and rural communitles C9mmnity input in to strategies used to address inequities that cause food insecurity identity barriers lhroughoul the entre food system Close collaboration wish Department of Social Services and Public Health Data collection fraan nonprufits can be challenging. Financial Support for data collection can help_ ORANGE COUNTY 99 K }RTI l CAROLINA 2 3 4 Slide #60 Community Services F Food Access Coordinator Respans bilitiesAbrIiidg l — Develop comprehensive CQuntywide iniliativeto address food insecurity and access for both urban and Tura] residents to find affordable and heathy food Identity and address barriers throughout the antire food system. Seek community Input on stralegles to address inequities shat cause food insecurity — Assemble a County food advisory couneil to brim people within the community food system together to build partnerships and strengthen the regional food syslem Ensure that both urban and rural conwwnities are represented and encourage diversity,equity.and inclusion on the council. RANGE COUNTY eD MDR-Ftt CAROLINA 5 6 7 8 40 1 Slide #61 Community Services Cooperative Extension — page 99 - Goal 1;Teach a food protection maanager certification programa to help reduce the risk cffvodborne illnesswhere 75% of examinees will passwith a grade of at least 75 by June 30, 2023. Percent passingTarget — Projected o J- 65% to to s 45% 25% .�� '�'� `1'w ,y"y .�"4 'k� �`4 '.t�" '��` 'kms 1� � '4� '�'' •b3 ORANGE COUNTY wt itis R'l]1 '[-41101-INA 2 3 Jonathon Smith said he is excited to bring the food security coordinator position to the 4 office. He said they have people working with farmers and the consumers to work on filling the 5 gaps in the community that are barriers to access. He said that the position will function differently 6 than the food council did, but they will make sure the council is reflective of the community and 7 the needs of position. 8 9 Slide #62 Community Services • Department of Environment, Agriculture, Parks and Recreation s page �1g Total expenditure budget-54,816,321 5314.1 x ime*asa In not Caum1y C i* mpa+ dlo Bost Budget Recommended Budge#Changes — $149,1134 fourregional agreements and annual dues prev®ouslyin non-departmemal eccounlBbrought in to deparlment budged — $78,ODD OraNeCmmtyBike,PedestrianandTrailsPlanandC rehenarsePmkB&RecreatiesnMeaterPlan — $8,940 BlackwoodFarm park operiir hours Wreaeafrom 4to7days aweek offeetwilhincreased facility rental revenues — $Z5,774 incred Parks Dperacdons ocsis due to infMcm and McFeBBed overtime for staff respowse to incleamnt weather ORANGE COUNTY e2 N04k'I'II CIA ROIJ NA 10 41 1 Slide #63 Community Services • Department of Environment, Agriculture, Perks and Recreation — page 119 } Recommentleo Budget Changes — $15,t}DDedditienalti3pdressng,deeptneaeratianandthattchrefmwsiaft Soccef.com — .554,421 new FrE Recreation Wo gram Assistant offset with nereseed recnEation program re venues — InfaationaryRecrerationrosteircreeeesoffset byncreeeedprogram pertic ationandfacirtyfeencreaees — $2€.001)commotto^a Fein stormwaiE cantr4l measueaiocatedon couerty owned property,as required by local regadationsard sate aar RANGE COUNTY a3 r:c 1RTI i CINROIJNA 2 3 4 Slide #64 Community Services • Recreation PWrarn Dernand ProgrannType =ntollment Child Care Programs 326 5 S u miner CaMps 1,972 141 Re,creation Instructional 376 21 Athletics Instructional 212 2 Athletic Leagues—Youth 1.-587 36 Total 4,473 205 ORANGE COUNTY 94 MDR-11-II CAROIJNA 5 6 7 8 42 1 Slide #65 Community Services Fee Changes- DEAPR Page 269 Rec-reation Athletic Fheld-R.esWent $25.00 $40.00 Recreate n Athletic Fi*d—Non-Resldenl $.47.54 $60.00 Recrreabon Gym Renlal -Residwt $35.00 $50,00 Recreation Gym Rental - Non-Resident $52.54 $75.00 Parks Larger Shelter at Nackwoad Farm Park<4 hours NIA $75.00 Resident Parks Large Shelter.at 9Lckw ocd Farm Park 54 hours NIA $100.00 Resident Parks Large Shelter at Blackwood Farm Park<4 hours Non- NIA $90.00 Residegt Parks Large Shelter at Blackwood Farm Park�A hours Nan- NIA $110.00 2 Resl"nt 3 4 Slide #66 Community Services • Recreation Program Enrollments including Special Events Recreation Program Enrollments e,a�e ]JYA '1�C i WC 3AGC MM 1.%5 -r;�_a._s r-x:c..: rrmiasam.� r�ars vrvt 'semis-aseuape.d ORANGE COUNTY a5 NC>R-rt r CA LINA 5 6 7 8 43 1 Slide #67 Community Services • Recreation Division Cost Recovery Recreation Division Cost Recovery . 9G u% Pi% as 4k lox bR vx >m 1d% 04 — ...._}.. I'Y,ID6'_S IPS::.:.' 1'Y�.P-iSml "!3@S.Zipud�i ORANGE COUNTY a7 N-OR-Ft•I CCARQTJ NA 2 3 Chair Bedford asked Travis Myren to explain cost recovery. 4 Travis Myren said when there is a fee generating opportunity, they take the fees generated 5 and divide that by the cost of administering the program. 6 Commissioner Richards asked if there is a target. 7 Travis Myren said they track where they are, but they have not set a goal. 8 Commissioner Richards asked if there is an industry standard. 9 Travis Myren said it depends. He said in regards for recreation programs, it is thought that 10 the county should be the low-cost provider of summer camps. He said that on the other side, they 11 might have a lower cost recovery than in Planning and Inspections. 12 Commissioner Richards asked if waitlists are due to capacity. 13 David Stancil said yes, for the most part. He said that they are able to help them find other 14 camps, or refer them to other entities that have openings, and they work with the person to register 15 early for the next year. 16 Commissioner Richards said she was trying to understand having a coordinator and a 17 waitlist. 18 Travis Myren said there is both a staff and a facility capacity issue. 19 David Stancil said the assistant would help provide more opportunities such as additional 20 leagues for girls' basketball. He said they would be on the ground and involved in athletics 21 programs. Would be funded by the revenues. He said they are starting to finally get back to pre- 22 COVID numbers. 23 Commissioner Fowler said she is happy to see a bike pedestrian and trails plan going in. 24 David Stancil said they are working on the scope and RFP now and that the Board should 25 see that after the summer break. 26 Commissioner Hamilton asked about the four regional agreements. 27 David Stancil said UNRBA, Jordan Lake One Water, Clean Water Education Partnership, 28 are efforts they involved in that were being paid from parts of the bigger budget. He said it is a lot 29 of watershed protection efforts they are engaged in. 30 Chair Bedford asked if they are able to do the outside learning center shelter at Blackwood 31 Park, if they would be able to have more summer camps with more staff. 44 1 David Stancil said yes, and that the next phase of Blackwood Farm Park would include an 2 outdoor classroom which would enable the county and other entities to utilize it for more camps. 3 He said that would also benefit Piedmont Wildlife Center. 4 Chair Bedford said the opening of the park was a big success and encouraged those that 5 have not seen it to go. 6 Commissioner Fowler said she got to see the discovery trail and artwork on the kiosks 7 and the work was phenomenal. 8 9 Slide #68 Community Services • Fleet Services — page 156 Total Expenditure Budget-$1,716.356 — IncFve**a#�539998col+�pm�dseBosrFBurJ.�r� Recommended SudgetChianges — W471 Incram onAdrQtineMNv*Suppartpasiwnlaassist with invwaryco"and CUMMUrserAce. — $475,067 increwellcFfuel coats,vehicle mein6enance,aiFd other operating exp mses to na4ch cu ent ependng. ORANGE COUNTY 66 NORTI l CAFXOI_JNA 10 11 12 Slide #69 Community Services • Fleet Services —page 156 Fleet Services Cast Increases 11,400,0M 11.200.000 IM1009G0 !906.000 WO 546E 000 3290 900 so F:.I: Fl7 '11:I.i-A F'3a]};a F-A]3�Fae ■Vehicle Mainterence ■Gee&Od a Diesel fuel ORANGE COUNTY 69 NC.>RTI I---AlkOI JNA 13 45 1 Vice-Chair McKee said the inflationary pressure on the fuel is shown here. 2 Robert Williams said yes and that it shows even more if they fuel offsite. 3 Commissioner Richards thanked them for the information about providing in-house fuel. 4 5 Slide #70 Community Services Sportsplex — page 224 Total Expenditure Budget-$4,538,657 — No Net Gowdy Costa • Recommended Budget Changes — $360.693 Increases In revenue ancI expenses due to rcreased commun4 usages end msats+rshlps » No increase in net Gour4 costa ORANGE COUNTY 70 NCDWFL L CIA 801-1 NA 6 7 Chair Bedford asked if the subsidy to the Sportsplex could be taken back. 8 Travis Myren said he will look into it. 9 Commissioner Hamilton said to please also check the Visitors Bureau as well. 10 11 Slide #71 oMmunity Services • Sportsplex —page 224 5paitspetx Revenue lYerxt 11 000,000.0b 540% S,kM&Nr lrt y7P-[AlIAP iUb4 F1 P7n 14 i11P.P90AP 51mo,oF17P IQ 9% nOUD..PW AP 27 fMi S-Mo.P00AP 14.7% tA000,000A0 I 14A% ION 11 MO 4PPAG 17 84 µL% I P PM1 11ffift( nAP -11�Yi nn]QOG]AP .1305 So iA Fa'-"1i +..:aa F7 Aair � ..a1 F'r2R:i P120] FrAr-13 F'Mj F)=A EWM ORANGE COUNTY 71 NC3RYI I C'A PJ01_JNA 12 13 46 1 Slide #72 Community Services • Economic Development — page 129 • Total expenditure budget-$503.413 — In Article 4$Sales Tax Fund—page 64 • Reoommended Budget Changes — Increase appropriation for operating exgermes lwy 746,272 due W lower deparkmenl prig year balances available than in prevFou%yrears — Add $13.492 to Inerea&a advertising to promote small bLrstness grant program and publicize new software tool for small brrsirresses(SmeUp) ORANGE COUNTY 72 K }RTI l CAROLINA 2 3 4 Slide #73 Community Services • Economic Development — page 129 fndustrtal and CommercW IngUiries Responses to State Site Selection Propos M .. E[ - -- M UM EC A984A — R1– I E4ac hl Iu. 1 nravas raanla_m resao-xc �3..6.v rrnaxasm�l rr�v.» rsv.v rrso: ao �S3611 nrasli.v Rmuaa aw Priv-1 ewe m�N ORANGE COUNTY 73 h{SRT[[CAROL]NA 5 6 Travis Myren said the ability to respond to the state site selection proposals has gone 7 down because there are not as many buildings. He said that a lot of the Buckhorn Economic 8 Development District has been built upon and that the City of Durham provides utilities there and 9 they are not keen on providing more into the Eno EDD. He said that they are running out of 10 economic development district land. 47 1 Chair Bedford asked if the CIP still includes water and sewer north of 1-40 in Efland. 2 Travis Myren said yes that land is still available. 3 4 Slide #74 Community ervi e • Economic Development — page 129 • Grant ActlAy History $mall5U5in S.%g5rant5 AgrlcultureEnterpris5Grants a _ 13 — YT - ifi lfi dC LC .4 14 — &Iil'p13cws 1 RAPPIaMIS _y ss n rrM&15 maim rramo-u q"�'7..M r=arrq n voN nmFa rnw!�s mal&n rewlm rrMmarm n7w59 ORANGE COUNTY 74 I*[CAI-Ir[[<APJOIJNA 5 6 7 Slide #75 Community Services • Article 46 Sales Tax — page 64 • Total projected collections-$5,494.058 — 31%increasefrom FY2022-23SudW * 50 or$2,747.029Allocated to Schools and Distributed by Average Daily Membership (ADM) — Chapel Hill-Carrboro City Schools--$1,605,334 — Orange County Schools-S 1,141,695 ORANGE COUNTY 75 tik3k'['1I C'_AROL]NA g 9 Chair Bedford asked if this includes charter schools. 10 Kirk Vaughn said no because it is used for capital funding. 48 1 Commissioner Richards asked if the request that was included about economic 2 development was not included in the manager's plan. 3 Travis Myren asked if that is for the strategic plan for the manager's department. 4 Amanda Garner said it is a specific plan for the economic development department and 5 that the last one done was 10 years ago. She said that in discussions, it was decided to wait until 6 after the countywide strategic plan is completed so they can build off of the economic development 7 goals identified. 8 Commissioner Richards asked if it would be built off of the countywide plan or if it would 9 be a standalone project. 10 Travis Myren said he imagines that the department's strategic plan will be informed by 11 countywide input from the strategic planning process. 12 Commissioner Richards asked if the reason it was not included was based on timing rather 13 than necessity. 14 Travis Myren said yes and that both plans will have an impact on where economic 15 development strategies go into the future. 16 17 Slide #76 Community Services • Article 46 Sales Tax - page 65 Debtservice on mfrWructwe $870,700 Achw projected ditt sawulco I*-conW"-Wagman's4ABB $261,377 Naw tw4ing(ccIncanilvrs TranafertoCounty CWW S191019 ExteriorVOr4vwFteplacementforPFAF Ovllal aratr Du Tach W9 640 Fw�ds 41VOtO0 a W TQW4 I-oeratlon colmef-LarM+ctr lnc $73,600 Same n FY2M--23 Agrleultura3Oranty $150,000 S6 XWIncreasefromFY2022-23 BLahess InvevamemOrerns S165100O ;15,000Increase form FY2022-23 AgrlcukturailSummh $1,500 MOInureasefr9mPY2022-23 BreexeFarm-Oontributlan SMOOD $5,000 Incremse km FY2022-23 Dua nTooP+omisaSc larships $200.000 Sams"FY2022.23 Durham Tech Back to 4Yor1 lnitlainve MUM ;59,0D0lncreasee from FY2022-23 Art%l�wWgr $10,000 Sam*as FY2022.23 OC Farm App-Mainwnanco Fre 53,000 Samaas FY2022.23 r,r--g-be Dwes $13.100 Does W Chapel Hil CarrWro ChamEw GRANGE GOUNFrY 76 KXJWf'1 1 4Jw.1 RLI NA 18 19 20 21 49 1 Slide #77 Community Services Article 46 Bales Tac — page 65 Continued EconomlcDevelopmemDepi.BWpt $504,413 Operatrsgcows for deparbnent County's 75%sham ofAgrlculhPW Eeononw Dow® ACW poslboncost—reira nog 26%paid bV NC Po9siiion State unaversity Arts Festival—Slackvmod Park $60,000 Planned Arts FeavOin Summaraf 2024 Dw ;ar To-t h$rrW Bui,-oss Pro.;;r-ar11 570,000 Sam*as FYN22.23 Ros hToariglo Rogtsnal Pwtn*rswp 560000 hlsmbusfwp+dues DTCC9nnovatonHub $20,000 New Durham TechMathra TOTAL $2,747,028 ORANGE COUNTY K }RTI I CAROLINA 2 3 Chair Bedford said that the Durham Innovation Center and Launch are at the same site 4 and that they just signed a five-year MOU. She said she would have negotiated so they did not 5 have to pay another $20,000 on that if she had realized they were tied together. She said that is 6 how the timing works sometimes. 7 Travis Myren said that was a new request to them, as well. 8 9 Slide #78 Community Services • visitors Bureau Fuad — page 129 • Total Expenditure Budget-$2,155,767 — Occupancy Tax&fund bakme offsets expenses — S11M,165fundb anceapphodln FY2023.24 — Projected year end fund trance for FY2023-24:3323,365 • Projected CccupancyTax Revenue — Increase of$487,791 projected Recommended BudgetChanges — $312,T72expendihreircresseto advertiisi`g,promotionsand events,using increased Occ,ipencyTax revenue — $25,00D increase for butding iirrWrowmnents for sigirkags around the welcorne center ORANGE COUNTY ra N04k•1-II CIA ROIJ NA 10 50 1 Slide #79 Community Services Occupancy Tax History Occupancy Tax Revenue History SIMB.M1 SLBOC� }[,pF:,7rA SL6diAi skaau„7e 91W6.AD; _.. Sk�57.7fid: $1a7,67 ;1,1F,53O 53JW®t Z;3,=PM M $E03AMn�V 5$36'kLC S. r-Xl -:a F�Ia rf 1411F P!1®:"_. ___?LA 79' to ffwl 30 IY1 31 "Xml51 Ate? MFFq rYXMSU dMA ORANGE COUNTY i� itiORTI I CAROLINA 2 3 Commissioner Greene asked what kind of results they get from the advertising strategies. 4 Laurie Paolicelli said it is a majority digital and they can see directly what is marketed and 5 advertised along with demand in offices and area businesses. She said they are seeing a great 6 demand for special events, live music, and more inquiries for athletics fields. She said pickle ball 7 is growing in popularity. She said there is also an increase in requests for weddings and special 8 events. She said it is mathematical how they target, and they are able to see direct ties as a result 9 of advertising. She said they target digital display ads and there are fewer guesses in advertising 10 because they can see the analytics. 11 Commissioner Richards asked why they are requesting additional funding for the business 12 grants. She asked if it was because they need more funds or if it has to do with the quality of the 13 applicants. 14 Amanda Gardner said it is both. She said that they need additional funds to help the 15 businesses and that having more money would mean higher awards to applicants. She said that 16 looking at averages across the lifetime of the program, the average has been $5,000 per applicant 17 when the grant allows up to $10,000. She said they are coordinating with the business council 18 entities so that there is access to the resources for the small businesses to improve their financial 19 reporting. 20 Commissioner Richards asked for demographic data on who is applying, who is getting 21 grants, and if they are doing referrals. 22 Commissioner Hamilton said she would also like to see the data and if the results are 23 getting the results. 24 Amanda Gardner said that they require a 6-month expenditure report after the grant award 25 and that shows how the business is doing. 26 Commissioner Hamilton said that she thinks they will need a longer timeline for reporting. 27 Vice-Chair McKee asked about the Uproar Festival. 28 Laurie Paolicelli said they are excited to work with the Arts Commission and they just 29 started publicizing the event. She said they recently contacted Our State and Local Palate 30 magazines. She said they are bringing a trolley in and will direct people during the festival. 51 1 Slide #80 Community Services Planning and Inspections — page 199 Total expenditure budget-$8,844,696 - $25,262 decr*&w In not Cotwy coals comparedla Base BudQel * Rer-ommended Budget Changes - S46,000 fse aevenua ircreeea dm to Nghew volume of cases sutmkitted end planned - $1!6,148Increase fat studom Intern for f"schedwovpdm*project Wlally-offset I�y�1a.aOIno�srallcns*awns - $25,0MIncrease forTelscomm IlonsUDOAm*mimomRFP $61,10DO Increm in Em!slcn C4n"I rovefto from fee Increases toreflsclreedfar gmeater staff pnmand field mvl *for projects In High OmMy Water Zones - $11=ocreesefoe EtoslcnConbmisofhvariiralning ORANGE COUNTY 8D KORTI t CAROLINA 2 3 4 Slide #81 Community Services • Planning and Inspections — page 199 • Recommended Budget Changes - $66,800increawfor foiswater qua llty ex pen sesoraarwal duesprevloouaryin non-dopaWnentar accounts mowdta depalmoobudgel - I"pscilons Crrol*Ian necon►a riled to ova to 4s own fund,ovt*Ide of Saa*ral fund.lo malntan a c+eare�saparailoa of InspacMns re"nuo W more eaaayf Track compionce with tea*Stalutes - $61,T60now Propedy DevelopmemCooadlnatorposAlonoffset ywhwivassstafee rates and op"lonosawags $63,265 Inspedcaswenuo Incremos duo iofee rate increases - $46,841 diecrearsefcrcpexariond savings RANGE COUNTY 81 MDR-Ft[CAROL]NA 5 6 7 8 52 1 Slide #82 Community Services Planning and Inspections — page 199 Recommended Fee Changes — Woedingdarlgcownstoo remubecofCurroo Planning Fars — Increase legal adveffise-Hoent fee Vorri 5 1MOto$2,000 to Faillectimlireeried coat of neeispapeT ads — Erosion Corrbml Fee increaseia lo Yeflectsieffeffmis fDF*h Cka4ty VA3Wf Zones ORANGE COUNTY 83 rtiOR I"1 I CIAROLI NA 2 3 4 Slide #83 Current Comparisons Single-Family Residential Plan Review Fees Fy.Ari REhrr,Fw r 3oS1, 6 t1w $lAS1411d06fsqume Fact $160,$14M SIM* $25* ,92W1 QW1far ,6293Jgwa* s herr,Fid based d Tim Feat bwk PW w)$123 min,(W w1$23 mim FXFiAK,IgPQN off Dost of Floe Far Floe ry♦ ;f co-t of 15%z xtarp 12Y surdorge rasrwele� wnob.ret�on forTerwnef tvT9WMesl Fr&boromph a1111sberauKfi ORANGE COUNTY MDR-Ft I CAROLI FNA 5 6 Travis Myren showed how the county's fee compares with other neighboring jurisdictions. 7 8 53 1 Slide #84 Current Comparisons 4k Flan Review Fee for 2500 square foot house valued at$450,000 7PLAIN,UVIOW $125OW UN $Ud $19a SMd LS1a3,75w ISS�eaw I•flllsbr uop FIlshara�gh1 ,02.0512,5400 ,9203x2,540 $s13 8111• 51,75 EP WAIATION $540�,(ft Tier Fee Flat F40 no Fla 0.0C 1 2,540 s640OM 6125 min.used 1246 aurchrp 71a+Fee wJ1546 FMrdrerryea for Town al -- -- InFl�boruu�k tilbharou..l11 ORANGE COUNTY KC}R 71 CAROLINA 2 3 Travis Myren said that the example shows that it will cost$125 for a permit for a 2,500 sq. 4 ft. house valued at $450,000. 5 6 Slide #85 Community Services Inspections Revenue and Cost Recovery Inspections Revenue Tnrgeit92 5CantRewwryinFY2344 @2%fn FYM21-22A-t ru ah SkCi7m fE,�a13 }'sar+1� 5�q&yam SS3�930 Ssm4aoa }x,za9am s®s M bus us ORANGE COUNTY Si7C.+7P: 52AFAFIC r+t-ir rrla-a� mn:an +nr t¢zry 'r�i rr�.a re'n.v n,vFra�x�mdRt 55 1vCAZI-1 l CAROLINA 7 8 Travis Myren said that the inspections revenue covers 92% of the costs. 9 10 54 1 Slide #86 Community► Services Erosion Control Revenue and CostRecovery Erosion Control Revenue F°arFgef of M Cmf Recoverym PY23.24 63%fn FrW21-22jgeUffh sacc,orc �'S5653]'� $z96 GG] 504MG 4�i1i.29 �19�ias 519MDO Ssti4�'ru 3ffi� SLAC : 'f3rFLT rup-L IS]i-H rrzl�130 MO-n r1 UA3 Ffn-3M Froq MM-14 dPk ORANGE COUNTY In 1 CAROLINA2 3 4 Slide #87 Community Services i New Building Permits Number of Sul IdI g Perm Its Issued IND IND IMI 1-30 DD 7W 7% OD J00 `:UO — — 0 — F'f161T Fl`ii 18 FY1B'19 FY19fl F'lim,71 F'F1.123 FY2T-13 PPAJ FYZ3,2.46SJGl3Er RANGE COUNTY 37 KGORT[[CAROL]NA 5 6 7 8 55 1 Slide #88 Community Services Zoning Compliance Permit Review Time Zoning Compliance Pormit processing no*-Ra&dqM@J PeprO aged wMin 3QPrkwrn5Da" 1GG% 97N 9?'k 96% 9571 951E 95% tix a,xLU95% e 9071 9U4F. 9Resaetvli�l dux —N Or Rr dwtW 87x 8d% FY115-IT FY17-13 FY11.19 FY19.2G FY2G•7` FY21;22 FY73.23 W131 FY22,2i RAW ib iti rt aRTI I [1l I TJ N.'. 2 3 Travis Myren said the dip is expected once new staff come on board and are in training 4 and then it will go back up once they are trained. 5 6 Slide #89 Community Services Average number of Field inspections per day Field Inspections per[day 90 — ® 7 Ill U 53 97 -`i3 51 59 �p lil - FY I'S,I? FY1V13 F9'10-19 F'"'.F,= FYZa-21 FY21.22 FY2:333 PRCXJ FY23,UBLEI.M ORANGE COUNTY 3g h+;CAZI i l CAROLINA 7 8 9 10 56 1 Slide #90 Community Services • olid W ate — page 218 Total Expenditure Budget-$12.693,3308 — SooridMate Fw,,dAppropdffWdFund Balanca-$1,443,567 • Recommended Budget Changes — $9 9,037Incr*mae for spm 2D241nlWv4 of intemaliizing Urban Cwbslde Caa1 Recycttrg, creaWg 4 FTEs. Cost swings of S621,790 to matedallae in FY2024.26 — W.072 nal ckcrsasofor xwnMwrrmr4e cWsmings-due to n"FacIIIMsTichnlclan FTE — $UD,6W Increarseln exponse end$167,$00 dscnmwln r veft a clue to lncre*"ccsisin than r*cVclingprwess+g e1 — Malntem slgridkaM cash tuna capAel 4exts at$1,001,023 to malnta l fwd's log term debi Projected FY 2023-24 Ending Unrestricted Fund Balance-$4.8M F+Lod ba+o afton for funding ot"e caprlal No No Geral F+ped relLarce. ORANGE COUNTY 9U iti C R 1"t 1 C I41 1J PNA 2 3 4 Slide #91 Community Services Solid taste — page 218 - Maintain Current Solid Waste Program Fee @$142 and $94.72 for Mebane Residents Sork!Waste FAvenue Sources rs n.esil�if4 6ami L\ Qtlxr Wmieu ORANGE COUNTY 91 KGC RT11 CAROLINA 5 6 7 8 57 1 Slide #92 Community Services • Analysis of Urban Curbside Change Cost Savings to Internalize Urban Curbside Cart: Recylcing Collections MG24�25 Personnel 237,4189 Total Internal Cost $ 287,489 External Contract Costs $ (891,280) Total Savings $ 823,7911 ORANGE COUNTY 93 iti }!t"['l l C 1!1101-J ENA 2 3 4 Slide #93 Community Services SMART Goal Solid Waste GOAL 91 OF RELT LING CARTS SUVI ECi WITHIN I BU15I BS 6AYr Of NOTIFICATION FOR SERVICE. �Percent imicedorb time —=— Projected -a I�9I1d IUD% p P ZM ORANGE COUNTY 93 MQRTL L CAROLI[NA 5 6 Chair Bedford asked when the consultants will have a plan for reducing waste to zero. 7 Robert Williams said that likely will be brought to the Board in September. He said that 8 they are hoping to get the Solid Waste Advisory Group first for recommendations. 9 10 58 1 Slide #94 Community Services • Transportation Services — page 234 • Wal expenditure budget-$2,482,346 - $7,666 increase In net Comty Com compared to Base Budget • Recommended Budget Changes - $90.321 revenue grease in operating;francs - $57.709 for two annual Ilransportallon planning organization dues prevlourmy m aon-departmental acct is rwved to department budget - S50-449 dwease for operational sarongs - Netiv Tramponat an blvrs on created responsi a for transportation:projects,program and policies as well as pubes engagamw. — T3 1130,GOO rlarCounty Transpactethn Multinmdad PUn end Smart Renge Transit Plen upda6B —= � ORANGE COt.JNT'It 9d itiORI-11 CI41 1-I NA 2 3 4 Slide #95 Community Services • Transportation Services Revenue QCPT Division Fare and Non-Fare Revenue $3,�_ - $3,1 si.DWJW - SBOaA04 _ Sf5C.8U. rin r.n R..,nw $iLLp,OQf $3CCA� Fe307-11 "MMIY F181!F:9 FYRL"631 Pf XMl-3S MAHI PrW rb'�_I.:J Ruifl ORANGE COUNTY 95 MDRTt1 CAROL] 5 6 7 8 59 1 Slide #96 Community Services Total Ridership Across All Servioes SPT Ridenhi>p ERRS — e:xR 5Q4CG ata SL400 MOW -M4 IXRY . MP- qa ares aR Rx uk— nav-sa nmtrrs rrmm-m -:c:: Fr�iai rrmarasael Rmm]lYi edaa ORANGE COUNTY 96 NC9RTL L CAROLINA 2 3 Chair Bedford said GoTriangle changes may require an updated Transportation Plan. 4 Nishith Trivedi said there are two plans to be updated, the short range and long-range 5 vision plans. He said that the short-range transit plan update will be next year. 6 Commissioner Richards asked if they are able to maintain services with the vacancies 7 because of low ridership levels. 8 Travis Myren said the staffing shortage has prevented more services, but the fixed route 9 services have not been changed or impacted. 10 Commissioner Richards asked what is being done to help staffing shortages. 11 Nishith Trivedi said they are recruiting more drivers and getting to the point of Mobility on 12 Demand becoming operational this fiscal year. 13 14 Slide #97 FY2023-24 Recommended Budget • Questions? ORANGE COUNTY 97 K<>RT'L L CAROL]NA 15 60 1 Chair Bedford asked where stormwater fees are in the budget. 2 Kirk Vaugn said they went to Asset Management Services. 3 Chair Bedford asked where the school collaboration consultant is in the budget. 4 Kirk Vaugn said the County Manager's Office. 5 Chair Bedford asked what DMV (Department of Motor Vehicles) collections charges are. 6 Kirk Vaughn said motor vehicle taxes are collected by the DMV and the DMV charges the 7 county a fee. He said they have not been budgeting that in the past. 8 9 Chair Bedford reminded the Board to send budget amendments and encouraged them to 10 contact staff for assistance with formatting. 11 12 Adjournment 13 14 A motion was made by Commissioner Richards, seconded by Commissioner Hamilton, 15 to adjourn the meeting at 10:04 p.m. 16 17 VOTE: UNANIMOUS 18 19 20 Jamezetta Bedford, Chair 21 22 23 Recorded by Tara May, Deputy Clerk to the Board 24 25 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 4 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET AND CIP PUBLIC HEARING AND WORK SESSION 5 JUNE 1, 2023 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Thursday, June 9 1, 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford,Vice Chair Earl Vice-Chair 12 McKee, and Commissioners Amy Fowler, Sally Greene, Jean Hamilton (arrived at 7:20 p.m.), 13 and Phyllis Portie-Ascott 14 COUNTY COMMISSIONERS ABSENT: Commissioner Anna Richards 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:01 p.m. All commissioners were present, 21 except for Commissioners Richards and Hamilton. 22 23 1. Opening Remarks 24 25 Chair Bedford dispensed with reading the public charge. She explained how the public 26 hearing would be conducted. 27 28 2. Presentation of the County's Manager's Recommended FY 2023-24 Budget 29 County Manager Bonnie Hammersley made the following presentation: 30 31 Slide #1 ORANGE COUNTY NORTH {CAROLINA FY2023-24 BUDGET PUBLIC HEARING COMMISSIONER AMENDMENTS JUNEE 1, 2023 32 33 Each commissioner described the budget amendments that they are proposing. 34 35 2 1 Slide #2 F 20 -2,4 RECOMMENDED BUDGET OPER.ALTING AMENDMENTS Americinwd Budget GaReTal OPER-001 Bedfwd LlbraryNan• Add funding ioTownof x.00 83.0 eparnwlal r- Sig Library r�P�R•002 adf�srst 0" s�i Ii�C�siyaehal SB, 55,0® j4ztYerM11 army 1n perhxn, Mirza y Center ea Study OPER-003edl�rd auxnga" Tri ;pra �Je cldfli�nal X8,0 $*5 .00 (59, iundin g Jorr IFCs arm,anent 5uppartve im"Ing program. upport.d4 07�_t1 lax grease ORANGE COUNT)' KOFM L CkPOLINA 2 3 Bonnie Hammersley read the amendments proposed by Commissioners Richards and 4 Hamilton. 5 6 Slide #3 F 202 -2.4 RECOMMENDED BUDGET OPERATING ANIENi)MENT P�I F&Kwqrj� 114 L 00&iict Diol D,W x94,171 off ngmn,conditional an i�caronr�oHseihng revenue froir,k30 Board klMk)and Tai=FI odre Q I IS21lkti C,°E^G7 Haonitcn 724 Spa*kx HdrF 5pilflApfp4pfl'bgd 316B,100 $U )$158, �i1`1b of�'SntfernlC remmy iundrg In GF Reduce Tax ahs try i]T OmER-Dlf1 jHwriltan e224 Vi9jv.q tN&PV6wrS flLMU P" $112,DM $0 8112. Burew back'20%aiPFAdenw. rewvEty irndrg to GF ORANGE COUNTY NORT]I CARM-INA 7 8 3 1 Slide #4 F 20. 3- 4 RECOMMENDED BUDGET 0PERATIN G AMEN DMEN TS Oerieral 9 Pap Fund ToW IYER-MA Hiltiton 224 Uredors _TJ I I cq.f!ii" '$Ii2V01 w Redu:e Tax Pate by 115 OPERaT Harrdbrn U lrbde 46 W'b24.M tq Atli+46 funding for dixlren-4Tech InnGwam Hud, redk med 100wlt Ecorow i7e pmsril pcd OPER-DDB FaeaN_r M PaYcias f elurn Roo B-31a ce Poi y to 2117 Werson (artled)to 4e osiLmed In Fal OPER-0(19 Bedfcrd NrA :Pokoas Amend 11tet]utpk A,l mryr Funding Pdcy fa11 J1 to reirnme Rjrdng Lrgel ORANGE COUNTY h,XDIUT]r CkROLLNA 2 3 Travis Myren reviewed the proposed staff amendments. 4 5 Slide #5 F 0 -2.4 RECOMMENDED BUDGET 01'E1tATING AME DNIENTS Budget oelneRl PER•f11f1 tail 212 6'8`V:14'fc"cdise7tirg S (S37.00) rneWDSS Y FTEs. PER-011 113 d Orae-Torn MOOO s (520'ow� �otwy capdal to thadge -ecuc4 OPER-012 'Staff 1d9 Hunan Rodum-_Fundinglo 5 (sNACQ (520,400) $esoiw:5Non- 1=vial.-:5rce f)epartrne^dal Ras-;eFLmd to bolumv budget ORANGE COUNTY NOWn r CAROLINA 6 7 8 4 1 Slide #6 F 20. - 4 RECOMMENDED BUDGET C L P Ah'LE;N DMEN"T 8 f1V-MA Sponsor rd '14 hoal Capita hangs Pbkry�for8Ilocation SO So f dc*49procetdsta haaldistricttyy exc" Nharter Slwdent5informula �r9tl� . M prora S an addItima S75.50 In funding fe y caplt , xpenses,and reduce CSG-S's funding�ytt�esame mount. ORANGE COUNTY rlOfrn r C-aROLLNA 2 3 Bonnie Hammersley reviewed the budget calendar. 4 5 Slide #7 F 202 -24 RECOMMENDED'IMENDED BUDGET lijiDGETCAI-ENDAR BUDGET PUBLIC HEARINGS DATE 7+1....1..,.,..Ted Fite Dt%tt_-. T3..bbe Sftfety Ftiid LI....iatt-bef-_.tee-i -'lid 1'1 ..y Geileffll -A 19-F 23 ' Budget Asuienchiie3its Ertl Rjesolutioii of IAGeibt 10.h110pt Itar:t UFA iN F i MLUM F1202-1-2:3 Cperatuig and CIP Btidget ae&p6o i 11311 C'2Cj ORANGE COUNTY NO T7 r CAROLINA 6 7 8 5 l Slide #8 RECOMMENDED l��T�' � �����-�� ���°����v��r����m�u��� ��"u��GET MISSION STATEMENT County m6*t^m,ptoride gurem=fte,�ul*cndueaneeded byour Residents^rm^*n4^te-d6 the State utNorth Carolina. To provide these quality wenavcmeffioiemtl4weummmt; 0 &ed� Residents � � � rr* � m ru��� ou*tyOur R"idents Come First - El Depend on the energy,skills, and dedication of all our employees and ro1onm,er&. LI Treat all our Residents and Employees with fa"ess,respeot,and unde,mumi-h=g. ORANGE COUNTY womo/cA*mLLma 2 3 4 3' Public Comments 5 The board held a public hearing to receive comments on the FY24 recommended budget. h 7 A motion was made by Commissioner Greene and seconded by Commissioner Fowler to Q open the public hearing. V |O VOTE: UNANIMOUS ll 12 PUBLIC COMMENTS: 13 Patrick Mitchell, the music teacher atRiver Park Elementary School, said heiathe robotics 14 teacher for Team 507. He said that he has seen on increase in the number of children at River 15 Park Elementary interested in STEAM and joining the robotics &sonn. He said there one growing ih interests but those that do not have transportation after school find it difficult to impossible and 17 the other problem iathat there are not enough seats inthe program tofit all the interest. Haasked 18 the Board to consider funding o full-time robotics teacher in the F`y24 budget. He said it would 14 help all children participate and significantly improve their overall education. 20 21 Commissioner Hamilton arrived at 7:20 p.m. 22 23 Erick Castro is a student and on the River Park E|emantoryafterachoo| robotics team. He 24 asked the Board to fund a STEM teacher at River Pork so his friends could have an opportunity 25 to participate inthe team. 26 Ruaa|ia Panek is the captain of a robotics team and student at River Park. She said the 27 involvement in robotics a||ovve children to be challenged to think of problem in the world and try 28 to solve it. She said it also brings students together and helps them find more people interested 29 in the aonne things as them. She said that hiring o STEM teacher at River Park would o||ovv more 30 students the chance to explore STEM and encourage more creativity. 6 1 Bill Rohe said he is an Orange County citizen and a former professor at UNC Chapel Hill 2 where he studied the impacts of affordable housing. He said is a regular volunteer for Habitat for 3 Humanity. He thanked the Board for past support of affordable housing and urged the Board for 4 future support of affordable housing. He acknowledged that there is never enough funding for 5 affordable housing. He said the timeline in the CIP of $15 million over ten years would be 6 improved if it was bumped up to $20 million over ten years. He said in the operating budget that 7 he was happy to see the funding for the home preservation program. He said for a minor amount 8 of funding, they can keep people in their homes. 9 Chief Lehew of the Town of Chapel Hill Police Department and Sarah Belcher said they 10 were there to support OC Build and the Mobile Crisis Team Pilot. Chief Lehew asked the Board 11 to support Commissioner Richards' amendment for OC Build. She said that this provides 12 intervention exactly when it is most needed in their lives. She said that the program has been 13 successful in neighboring Durham County for several years. Sarah Belcher said the Mobile Crisis 14 Team includes a crisis counselor, a community paramedic, and a peer support specialist that 15 would respond to 911 behavioral health calls. She said that funding for the position is in the Chapel 16 Hill Manager's budget. She said that a fourth clinical position would work in the 911 response 17 center. She said this will allow trained individuals to respond to trauma, psychiatric emergencies, 18 and police can deal with more emergent calls. She said that this year is the 50th year that the 19 Chapel Hill Police Department has had a crisis response unit. She said they truly understand the 20 tremendous impact and look forward to seeing this program implemented. 21 Jennifer Panek said she is a parent of students at River Park Elementary and Orange High 22 School. She said that learning STEM skills is invaluable to a student's long-term success. She 23 said that they learn cooperative activities and these things are critical for students to grow. She 24 said that having a dedicated specials teacher for STEAM would free up the guidance counselors 25 and media specialists from having to fulfill these roles. She said the counselors are critical these 26 days and there are problems that students need to be addressed. She said that students that 27 would like to participate but they cannot. She said that her daughter could not be on the team 28 when she had to ride the bus due to transportation. She said providing opportunities is important 29 whether they ride the bus or not. She said that those that are needed in the future for STEM work, 30 are usually those who are required to ride the bus now. 31 Woodrena Baker-Hammell, Chief Public Defender for Orange County, said she was there 32 to support the OC Build. She said she saw it at work in Durham County with her previous clients. 33 She said there are more kids involved in juvenile court and they need more resources. She said 34 she still is involved in juvenile court because she believes if they help them when they are young, 35 they won't be on her caseload when they are older. She said their role models were people 36 involved in the court system. She said some have just stopped caring about themselves. She 37 said this project teaches the youth to care about themselves and care about their future. She 38 said they can have a future that does not involve being in gangs. She asked the Board to support 39 Project Build because it is needed in the community. 40 Deborah Smith introduced her grandson, Demarcus Smith. She said he lost his father 41 when he was four years old. She said that her husband then fell ill, and she had to take care of 42 him. She said at 15, Demarcus was out of school and at 16, he was in the court system. She said 43 that she was determined that she would not lose her grandson to the court system. She said that 44 she met Bishop Glover and that she thanks the Lord for that. She said through Fathers on the 45 Move, she learned how to speak to her grandson, and her grandson found benefits through the 46 program. She is grateful for the program. She said he is now 24 years old and is still with that 47 group. She said he is incredibly smart and that the lack of a mentor in his life caused him to get 48 into trouble. 49 Demarcus Smith said he was matched with Fathers on the Move by the court system to 50 keep him out of trouble. He said through that there has been a positive impact in his life. He said 51 he has seen it make a positive impact on the lives of his friends and he is going to start mentoring 7 1 as well. He said many children have a need for someone to talk to. He said it has been 7 or 8 2 years and he still has work to do, but it has made a positive impact on his life. He said he is 3 thankful for Fathers on the Move. 4 Tracy Summers said her grandson, Treyden Graves, has been with Fathers on the Move 5 since third grade. She said since Fathers on the Move has come into their lives, it has helped her 6 grandson with his attitude and anger and has relieved the stress on her and his mother. She said 7 they help guide him in the right direction as a young man. She said she appreciates Fathers on 8 the Move. 9 Treyden Graves said that Victor of Fathers on the Move has helped him for a while now. 10 He said he is a father figure for him and has helped his family in many ways. He said that he 11 wanted to help get money for Fathers on the Move. He said it has helped make him a better 12 person. 13 Anthony Moore said he has been involved with Fathers on the Move for 11 years. He said 14 it is a necessary program and helped him developed as a man. He said he benefited from a 15 mentor when he was young and wanted to give back. He said there are a lot of fatherless homes, 16 and this program provides a father figure for those. He said Fathers on the Move is an intervention 17 program. He said it is not a 12- or 18-month program. He said he keeps up with his mentees on 18 a weekly basis. He said mothers also need to be involved. He said they walk in life with their 19 mentees. He asked the Board to consider Fathers on the Move. 20 Jim Kramer said he is involved with Fathers on the Move. He said he was a retired 21 corrections officer in New York. He said that he worked to keep guys in prison to now, keeping 22 them out. He said they go to Butner correctional facility. He said they meet on Zoom. He said they 23 teach people how to be mentors themselves. He said the effect they have is interesting. He said 24 they work with Partnership Academy, the alternative high school. He said there is a huge need, 25 and it works. He said it is a lifetime deal, and all of their mentees will tell you the difference it has 26 made in their lives. 27 Bishop Victor Glover, executive director of Fathers on the Move, said they are no longer 28 a program, but a movement that originated in Orange County. He said they are not recommended 29 for funding, but that they have momentum and traction now to meet their mission to save kids' 30 lives. He said that understanding what is going on right now is crucial. He said people want to be 31 part of this movement. He said that when they submitted the application, there were 32 discrepancies. He said the person who submitted the application understood the issues. He 33 described many of the people, departments, and programs that they work with. He asked the 34 Board to fund the program. 35 Nancy Ramirez said she teaches in the community, and she has had challenges finding 36 an affordable home that is safe. She asked the Board to support affordable housing. She said 37 that she received a call from Habitat for Humanity, and she now is a homeowner, and this will 38 change her son's life. She thanked those who support affordable housing so that more families in 39 Orange County can have an affordable place they call home. 40 Ella Cauwels said she is a fourth grader at River Park and is in the robotics club. She said 41 only a certain number of spots are available and not everyone could get a ride home. She said 42 she thinks that there should be a STEM class so that everyone gets the chance to do it. 43 Sophia Cauwels said she is a mechanical engineering student and graduate of Orange 44 County High School. She said that she joined the robotics program in high school, and this 45 changed her life. She said in Orange County, students are exposed to STEM in seventh grade. 46 She said her younger sister has the ability to participate because her parents are able to give her 47 a ride. She said that by adding a STEM teacher, the kids will be learning the skills at a younger 48 age, and this will help them to be more successful. She said that her sister looks up to her and 49 she has tried to show that it is possible to do hard things. She said that by adding STEAM classes, 50 students will be confident in problem-solving and self-esteem. She said this will impact them for 51 their whole lives. 8 1 Christine Cauwels said she also has a son who is a sophomore at Cedar Ridge and is on 2 the Hedgehogs robotics team. She said that her youngest daughter has dyslexia, and this makes 3 it harder for her to learn by just reading. She said that STEAM education allows for children to 4 learn with their hands. She said that STEAM education is great, and it teaches kids new ways to 5 learn and new ways to solve problems. She said that they are not just teaching engineering skills, 6 they are opening up a wealth of information for kids. She thanked the Board for their consideration. 7 Camille Wells said her daughter enjoys doing things with her hands and building. She said 8 she has made several cardboard robots, a dollhouse, and a wardrobe at home. She said when 9 robotics was offered at her school, they were excited for her daughter to join. She said it is 10 important to help kids continue to dream. She said they want the best for our children. She said 11 having a STEAM program at the school would help many students and parents. She asked why 12 it should be an extracurricular rather than part of the curriculum. She said River Park is ready for 13 this. 14 Zariyah Wells said she loves robotics, and it is fun and amazing. She said that she got to 15 make new friends and learn something new. She said she appreciates her amazing teacher, Mr. 16 Mitchell. 17 Yaara Cohen is part of Robo-Tigers at River Park Elementary. She said that she wants 18 to be an engineer one day. She said it would be a great opportunity to have a STEAM teacher at 19 her school. 20 Elisa Cohen said her sister is in robotics and it inspires her. She said that next year when 21 she is in third grade, she wants to join. She said that STEM can inspire others too, thanks to Mr. 22 Mitchell 23 Katie Harper spoke in favor of the Fairview Park renovations. She said they would love 24 more tennis courts at the location. She said that she would also like them to consider baseball 25 fields as well. She said she was wondering about the Efland Park and the Meridian Community 26 Foundation on the plans for baseball fields. She said she was in favor of the proposed budget for 27 both school systems. She said that she is concerned about the consolidation of privilege and the 28 consolidation of need in Orange County. She said that she does not know the answer to the 29 problem, but she hopes they can acknowledge the disparities in student demographics between 30 charter schools and public schools in Orange County. She said that the Board is taking the best 31 approach and that she appreciates the Board. 32 Quinton Harper spoke on behalf of the IFC in support of its emergency shelter program. 33 He said they need emergency shelter and emergency funds for housing. He said their unhoused 34 neighbors are depending on the Board to support the IFC as they strive to meet the basic need 35 of folks in the community. He thanked the Board for their support in the recommended budget. 36 He said that IFC provides a safe place to sleep, and this is the only shelter in Orange County. He 37 said he wants the Board to consider what the community would look like if there were not people 38 who worked to make sure everyone is housed. 39 Darin Campbell said he was there to support IFC. He said unhoused people depend on 40 shelters on a day-to-day basis for almost everything. He said that access to resources is crucial 41 for those seeking to better their life situation. He thanked the Board for their support and asked 42 the Board to continue supporting IFC. 43 Jennifer Kushner said she was there to support the recommended CIP budget for 44 affordable housing. She said she has two teenage daughters, one of whom will be a summer 45 counselor for Orange County. She said finding affordable housing has been challenging for her. 46 She said she is part of the first cohort for the Habitat for Humanity community at Weavers Grove. 47 She said it is a relief for her family. 48 Naseem Alshugar said she supported the affordable housing program. She said she is a 49 single mom with four children. She said that she lives in Chapel Hill and she works two jobs. She 50 said that she was so happy to be selected for the next Habitat for Humanity homes and that she 51 volunteers now with them. She said she is here because one of her sons moved out and she 9 1 worked so hard to pay everything and support them. She said she wants them to have a 2 permanent place to live that they can call a home. 3 4 A motion was made by Commissioner Greene and seconded by Commissioner Fowler to 5 close the public hearing. 6 7 VOTE: UNANIMOUS 8 9 The Board transitioned to a Work Session. 10 11 4. Discussion on Possible Merging of Adult Care Home Community Advisory Committee 12 and Nursing Home Community Advisory Committee 13 The Board discussed the possibility of merging the Adult Care Home Community Advisory 14 Committee (ACHCAC) and Nursing Home Community Advisory Committee (NHCAC) into one 15 committee. 16 17 BACKGROUND: Over the past few years, it has become increasingly more difficult to recruit and 18 train qualified applicants for both the ACHCAC and NHCAC. During the pandemic, both 19 committees became inactive given the tight restrictions on entering facilities, and the required 20 training provided by the State was paused and has not resumed to date. This reality has impacted 21 attracting and training new potential volunteers/appointees. 22 23 It should be noted that both Committees continue to be led by very active Committee Chairs, 24 Shade Little for ACHCAC and Vibeke Talley for NHCAC, who along with their fellow members 25 have invested significant time and resources to serve the needs of the public. 26 27 COMMITTEE OVERVIEWS 28 29 Adult Care Home Community Advisory Committee 30 Members are appointed by the Board of Commissioners to all positions. Autumn Cox is the 31 Regional Ombudsman assigned to Orange County through the Triangle J Council of 32 Governments (TJCOG). Prior to any appointment, Autumn Cox vets applicants. If a qualified 33 applicant is selected, that individual must attend State mandated training and must pass the 34 course before being recommended for appointment. There is an initial one-year training term, 35 with subsequent eligibility for three additional two-year terms. The Committee works to maintain 36 the intent of the Adult Care Home Residents' Bill of Rights for those residing in licensed adult care 37 homes. The members of this Committee also promote community involvement and cooperation 38 with these homes to ensure quality care for the elderly and disabled adults. The members of the 39 Committee make visits to facilities at least once per year. 40 41 Nursing Home Community Advisory Committee 42 Members are appointed by the Board of Commissioners to all positions. Autumn Cox is the 43 Regional Ombudsman assigned to Orange County through the Triangle J Council of 44 Governments (TJCOG). Prior to any appointment, Autumn Cox vets applicants. If a qualified 45 applicant is selected, that individual must attend State mandated training and must pass the 46 course before being recommended for appointment. There is an initial one-year training term, 47 with subsequent eligibility for two additional three-year terms. The Committee helps to maintain 48 the intent of the Residents' Bill of Rights, promotes community involvement and provides public 49 education on long-term care issues. The members of the Committee make visits to facilities at 50 least four times per year. 51 10 1 After completion of the visits, the team members of both committees prepare a State report of 2 their findings during the visit. The report is then presented at the regular Committee business 3 meetings. The report is discussed and a vote is taken to gain approval of the report. The 4 Ombudsman then formats the report for submission to the County. The information is then 5 published on the County's website for public view. 6 7 LIST OF CURRENT VACANCIES 8 9 Adult Care Home Community Advisory Committee 10 POSITION EXPIRATION VACANCY INFORMATION DESCRIPTION DATE At-Large 06/30/2023 Vacant since 10/01/2022 At-Large 06/30/2024 Vacant since 10/17/2020 At-Large 10/31/2024 Vacant since 10/17/2020 At-Large 10/31/2023 Vacant since 05/12/2020 At-Large 06/30/2024 Vacant since 10/31/2017 At-Large 03/31/2025 Vacant since 10/01/2022 11 12 Nursing Home Community Advisory Committee 13 POSITION EXPIRATION VACANCY INFORMATION DESCRIPTION DATE At-Large 01/31/2025 Vacant since 01/31/2023 At-Large 06/30/2025 Vacant since 08/25/2021 At-Large 09/30/2023 Vacant since 11/06/2019 Nursing Home 06/30/2023 Vacant since 12/12/2018 Administration At-Large 03/31/2026 Vacant since 06/21/2017 14 15 Autumn Cox, the Regional Ombudsman with TJCOG who is assigned to Orange County, will be 16 available at the meeting to provide additional background and insight for the Board. 17 18 Tara May, Deputy Clerk to the Board, introduced the item. 19 Autumn Cox described said that the Adult Care CAC has four members with one applicant 20 in training. She said the Nursing Home CAC has six members with one person in training. She 21 said both of those would be full with ten positions. She said if they merge the two, that would be 22 14 members total. She said the Commissioners can allow up to 25 members if the committees 23 merged. She said her group covers a 7-county region, of which 4 have joint CACs. She said that 24 Jacquelyn Podger and Shade Little joined members have switched committees and that was a 25 seamless process due to their previous approvals by the state. 26 Jacquelyn Podger said that she and Shade Little were both in agreement that it meets 27 their immediate needs in terms of what they need to. She said they offer a richer experience. She 28 said that in terms of the master aging plan, one of their mandates is to extend programming to 29 people with learning disabilities. She said by combining the committees they will be able to reach 30 more people and work together. 31 Commissioner Fowler asked if others on the CACs are interested in a merger. 32 Jacquelyn Podger said that during discussions in the committee, no one voiced opposition. 33 She said their meetings might take longer because they have more facilities to discuss. 34 Commissioner Fowler asked if the trainings were the same. 11 1 Jacquelyn Podger said yes. She said in terms of transition training, they will have one 2 guided visit. 3 Chair Bedford said that there was a discussion about this two years ago and there was 4 not interest. She asked Autumn Cox what has happened to change that. 5 Autumn Cox said the training is now 36 hours broken into three phases, 8 hours of 6 independent study, 10 hours of field training, and a joint committee would split the field training 7 up five & five; divided by Adult Care and Nursing Homes. She said the last phase has been the 8 hold up at the state level. She said there is a start date of June 21St. She said the two applicants 9 that have been interested will take their training this summer. 10 Commissioner Hamilton asked how the field training differs for the two CACs. 11 Jacquelyn Podger said there are some differences, but a lot of similarities. She said she 12 accompanied Shade Little on a visit to Carol Woods the previous week. She wanted to see how 13 their questions differ. 14 Commissioner Hamilton asked Jacquelyn Podger to list specifics. 15 Jacquelyn Podger said staffing is one of those differences. She said they review staffing 16 vs. census to make sure it is posted for each day. She said that the other checklist did not have 17 that specific question. 18 Shade Little said that any time they visit, they have a check list which they review. He said 19 that the real part of what they do is to talk and listen to the clients and that happens no matter 20 where they are or what type of facility. He said their interactions with the people is what they are 21 all about. 22 Autumn Cox said that during the previous discussion, there was no plan for how the 23 trainings would be implemented. She said that now that they have a plan, they know it is not 24 going to be as much of a burden on applicants. She said Chatham County is a joint county and 25 has not had any issues. 26 Commissioner Portie-Ascott asked if they have combined the Board of Health and Social 27 Services in Chatham County. 28 Janice Tyler, Director of the Department on Aging, said she does not think so. 29 Commissioner Portie-Ascott asked who monitors the adult care homes and the nursing 30 homes. 31 Autumn Cox said that nursing homes are overseen by the federal government and abide 32 by those regulators. She said for the adult care home side, there are the state regulators and also 33 county monitors with the Department of Social Services. 34 Commissioner Portie-Ascott asked if they go in monthly. 35 Autumn Cox said they go in quarterly or as needed. 36 Janice Tyler said they go in for residents' rights and it is not regulatory. 37 Autumn Cox said they are not regulatory. She said that the rights are similar and the first 38 one is treat everyone with respect, the golden rule. She said that if that is followed, the rest will 39 fall in line. She has a poster in every room with the rights and the role is to be the extra eyes and 40 ears in the facility. She said they are not seen as adversarial to the facilities. She said they have 41 to be able to work with the administrators on some sort of resolution. 42 Chair Bedford asked if members from both groups will be able to find a meeting time that 43 works for everyone. 44 Janice Tyler said they currently meet back-to-back on the same day and in the same room. 45 Autumn Cox said it is 4:00pm and then 5:30pm and all four staff are at them both. 46 Chair Bedford asked if the Board should allow members of the CAC to serve three terms 47 given the scarcity of eligible volunteers. 48 John Roberts said that it is within the Board's power to make that decision if the 49 circumstances necessitate it. 12 1 Autumn Cox said that is also ok with the state and it is up to each county to determine 2 how that is handled. She said that if there are members that have gone through the training and 3 they are willing to continue, they should be able to. 4 Commissioner Fowler thanked them all for what they do, given the amount of time that 5 they put into it. 6 The Board agreed by consensus to move forward with a merger, and asked the County 7 Attorney to work out the language for extending the number of terms people can serve. 8 Commissioner Portie-Ascott asked if anyone had spoken to the Director of Social Services 9 about the merger. 10 Autumn Cox said no but she got approval from the state's long term ombudsman office. 11 She said they just need a letter from the secretary of the commissioners and then they will approve 12 it. 13 Janice Tyler said these two committees have been part of the Department on Aging. 14 Autumn Cox said she believes that Orange County's letter in support of the training and 15 the push did a lot. She said the COG director also commends them for that because it seems to 16 have gotten it moving. 17 18 5. Agricultural Preservation Board —Appointments Discussion 19 The Board discussed appointments to the Agricultural Preservation Board. 20 21 The Agricultural Preservation Board is charged to promote the economic and cultural importance 22 of agriculture in the county, and to encourage voluntary preservation and protection of farmland 23 for future production. 24 25 The Board of County Commissioners appoints all fifteen members, including eight (8) At-Large 26 members, and one (1) member from each of the seven (7)Agricultural Districts in the county. 27 28 The following individuals are presented for Board consideration: 29 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Vaughn Cedar Grove First Full Term 06/30/2026 Compton Voluntary Agricultural (Reappointment) District Kim Woods Caldwell Voluntary Second Full Term 06/30/2026 A ricultural District Dr. Jane Saiers New Third Full Term 06/30/2025 Hope/Hillsborough Voluntary Agricultural District 30 31 If the individuals listed above are appointed, the following vacancies remain: 32 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Schley/Eno 06/30/2024 Vacant since 02/24/2023 Voluntary Agricultural District At-Large 06/30/2025 Vacant since 01/17/2023 13 1 Tara May, Deputy Clerk to the Board, introduced the item. 2 The Board agreed by consensus to appoint Vaughn Compton (Cedar Grove Voluntary 3 Agricultural District), Kim Woods (Caldwell Voluntary Agricultural District), and Jane Saiers (New 4 Hope/Hillsborough Voluntary Agricultural District). 5 Vice-Chair McKee noted that the Agricultural Preservation Board asked for time to recruit 6 the remaining vacant positions. 7 Commissioner Fowler asked if owning a farm is a requirement to be appointed. 8 Tara May said it is not a requirement for the At-Large position, but it was an interest of the 9 Agricultural Preservation Board for a person with experience to be appointed to the board. She 10 said they were looking for someone with experience in food or timber production. She said for 11 the Schley/Eno Voluntary Agricultural District position, the person appointed would have to have 12 a farm in the area that participated in the VAD program. 13 Commissioner Fowler said the person who applied for the At-Large position had 14 experience that might be valuable to the board. 15 Chair Bedford said that if they do not find anyone by the fall, the Board of Commissioners 16 could consider the applicant for the At-Large position. 17 18 6. Alcoholic Beverage Control Board —Appointments Discussion 19 The Board considered appointments to the Alcoholic Beverage Control Board. 20 21 BACKGROUND: The ABC Board has the authority to buy, sell, transport and possess alcoholic 22 beverages for the operation of its stores. This Board also adopts rules for the ABC system and 23 has the authority to hire and dismiss employees. 24 25 The Board of County Commissioners appoints all five (5) At-Large members. 26 27 The following individuals are presented for Board consideration: 28 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Mike Zito At-Large Second Full Term 06/30/2026 Melvin Green At-Large First Full Term 06/30/2026 (reappointment) 29 30 Pursuant to North Carolina General Statute 1813-700, the Board of Commissioners shall designate 31 a member of the local ABC Board to serve as Chair. Patrick Burns has volunteered to be re- 32 appointed as Chair, with support from the ABC Board members. 33 34 One of the following ABC Board members may be designated as Chair: 35 NAME POSITION DESCRIPTION EXPIRATION DATE Patrick Burns At-Large 06/30/2024 current chair Judson Williamson At-Large 06/30/2024 Mike Zito At-Large 06/30/2023 Melvin Green At-Large 06/30/2023 Elizabeth Carter At-Large 06/30/2025 36 14 1 Tara May, Deputy Clerk to the Board, introduced the item. 2 The Board agreed by consensus to appoint Mike Zito and Melvin Green to the ABC Board 3 and to keep Patrick Burns as chair of the ABC Board. 4 5 7. Animal Services Advisory Board — Appointments Discussion 6 The Board considered appointments to the Animal Services Advisory Board. 7 8 BACKGROUND: The charge of the Animal Services Advisory Board is to advise the Board of 9 County Commissioners on matters of concern regarding animal issues and animal services in 10 Orange County, and to work with the Animal Services Director on various policy concerns and 1 1 issues regarding County animal services. 12 13 The Board of County Commissioners appoints all thirteen (13) members with representation from 14 various related fields and municipalities. 15 16 The following individuals are recommended for Board consideration: 17 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Dr. Lee Pickett Veterinarian from Second Full Term 06/23/2026 Board of Health Dawn Roberts Non-Municipality Second Full Term 06/30/2026 Judy Miller Animal First Full Term 06/30/2026 Welfare/Advocacy Reappointment Kimberly Rider Owner/Manager First Full Term 06/30/2026 Retail Pet Services Reappointment Lynne DuBose Non-Municipality Partial Term 06/24/2023 18 19 If the individuals listed above are appointed, the following vacancies remain: 20 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Town of 06/30/2024 Vacant since 10/18/2022 Hillsborough At-Large 06/30/2025 Vacant since 09/21/2022 21 22 Tara May, Deputy Clerk to the Board, introduced the item. She said Lynne DuBose's term 23 would end June 30, 2024, not June 24, 2023 as indicated in the agenda materials. 24 The Board agreed by consensus on the recommended applicants. 25 Chair Bedford asked if Tracy Little lived in the Town of Hillsborough and noted the 26 strengths of her application. 27 Tara May said the only reason she was not recommended was because she had not yet 28 been able to attend a meeting to meet the board. 29 Chair Bedford noted that the Town of Hillsborough position had been open for a while and 30 suggested that the Board go ahead and appoint Tracy Little to the vacancy. 31 The Board agreed by consensus to appoint Tracy Little to the Animal Services Advisory 32 Board. 33 Commissioner Hamilton said it would be helpful to know the internal board processes for 34 vetting candidates before making appointments. 15 1 8. Animal Services Hearing Panel Pool —Appointments Discussion 2 The Board considered appointments to the Animal Services Hearing Panel Pool. 3 4 BACKGROUND: The charge of the Animal Services Hearing Panel Pool is to hear appeals 5 concerning violations of the Orange County Code of Ordinances, Chapter 4 ("Animal Control 6 Ordinance"), as provided in the Orange County Code of Ordinances, Section 4-53 Appeals and 7 also potentially dangerous dog appeals as prescribed by North Caroline General Statute §67- 8 4.1(c). It is the responsibility of pool members to conduct fair and impartial hearings for these 9 appeals and they will receive training in both law and proper procedure prior to participating in a 10 hearing. 11 12 The Board of County Commissioners appoints twelve (12) members, with representation from 13 various fields. The Towns of Carrboro, Chapel Hill, and Hillsborough each appoint two (2) 14 members from their respective jurisdictions. 15 16 The following individuals and positions are presented for Board consideration: 17 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Cathy Munnier At-Large One year extension 03/31/2024 Unincorporated Count Allan Polak Animal Services First Full Term 03/31/2025 Advisory Board (reappointment) Member BOCC At-Large Partial Term 03/31/2025 Appointee Unincorporated BOCC Animal Services First Full Term 03/31/2026 Appointee Advisory Board Member BOCC Animal Services Partial Term 03/31/2025 Appointee Advisory Board Member 18 19 If the individuals listed above are appointed, the following vacancies remain: 20 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Town of Carrboro 03/31/2026 Vacant since 03/31/2023 Town of Chapel 03/31/2025 Vacant since 03/31/2022 Hill Town of Chapel 03/31/2026 Vacant since 03/31/2023 Hill Public Health Field 03/31/2026 Vacant since 03/31/2023 Public Safety Field 03/31/2024 Vacant since 05/18/2021 At-Large 03/31/2025 Vacant since 03/31/2022 At-Large 03/31/2026 Vacant since 03/31/2023 21 22 Tara May, Deputy Clerk to the Board, introduced the item. 16 1 The Board agreed by consensus to appoint the following individuals: 2 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Cathy Munnier At-Large One-year extension 03/31/2024 Unincorporated Count Allan Polak Animal Services First Full Term 03/31/2025 Advisory Board (reappointment) Member Lynne DuBose At-Large Partial Term 03/31/2025 Unincorporated Dawn Roberts Animal Services First Full Term 03/31/2026 Advisory Board Member Michael Town of Chapel Hill Partial Term 03/31/2025 Delafield 3 4 9. Arts Commission —Appointments Discussion 5 The Board discussed appointments to the Arts Commission. 6 7 BACKGROUND: The Arts Commission recommends strategies to promote the artistic and 8 cultural growth of Orange County, advises the Board of Commissioners on matters involving the 9 arts, and acts as the granting panel for funding programs available to individual artists and non- 10 profit groups sponsoring arts projects in Orange County. 11 12 The Board of County Commissioners appoints all fifteen (15) At-Large members. 13 14 The following individuals are recommended for Board consideration: 15 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Jenny Schultz- At-Large Partial Term 03/31/2024 Thomas Sadie Allen UNC Student One year term 06/30/2024 Representative 16 17 If the positions listed above are filled, no vacancies remain. 18 19 Tara May, Deputy Clerk to the Board, introduced the item. 20 The Board agreed by consensus on the recommended applicants. 21 Tara May said there was a request coming later in the meeting regarding Jenny Schultz- 22 Thomas serving on the Visitor's Bureau. 23 24 25 26 27 17 1 10. Board of Social Services —Appointment Discussion 2 The Board considered an appointment to the Board of Social Services. 3 4 BACKGROUND: The Board of Social Services is charged with selecting the Director of Social 5 Services and advising the County and municipalities on ways to improve the social conditions of 6 the community. It also consults with the Director of Social Services to solve problems and to plan 7 the budget. 8 9 The Board of County Commissioners appoints one (1) County resident and one (1) member of 10 the Board of Commissioners. 11 12 The following individual is recommended for Board consideration: 13 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Jane Garrett Citizen (BOCC Second Full Term 06/30/2026 Appointee) 14 15 If the individual listed above is appointed, no vacancies remain. 16 17 Tara May, Deputy Clerk to the Board, introduced the item. 18 The Board agreed by consensus on the recommended applicant. 19 20 11. Chapel Hill Orange County Visitors Bureau Advisory Board—Appointment Discussion 21 The Board considered an appointment to the Chapel Hill Orange County Visitors Bureau Advisory 22 Board. 23 24 BACKGROUND: The Chapel Hill Orange County Visitors Bureau Advisory Board is charged with 25 developing and coordinating visitor services in Orange County. It also implements marketing 26 programs that will enhance the economic activity and quality of life in the community. 27 28 The Board of County Commissioners appoints all seventeen members, with representation from 29 specific entities and fields. 30 31 The following individual is recommended for Board consideration: 32 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Jon Hartman- Economic Second Full Term 06/30/2026 Brown Development Staff- Town of Carrboro 33 34 If the individual listed above is appointed, the following vacancy remains: 35 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Orange County 12/31/2023 Vacant since 02/28/2022 Arts Commission 18 1 Tara May introduced the item. 2 The Board agreed by consensus on the recommended applicant, Jon Hartman-Brown, 3 for the Economic Development Staff—Town of Carrboro position. 4 The Board agreed by consensus to appoint Jenny Schultz-Thomas to the Orange 5 County Arts Commission position. 6 7 12. Economic Development Advisory Board —Appointment Discussion 8 The Board considered an appointment to the Economic Development Advisory Board. 9 10 BACKGROUND: The Economic Development Advisory Board works cohesively with the 11 County's Economic Development staff and other economic development partners to position 12 Orange County as a competitive location for business opportunities. 13 14 The Board of County Commissioners appoints all ten (10) members, with representation from 15 various fields. 16 17 The following individual is presented for Board consideration: 18 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Sharon Hill Entrepreneur One-year extension 06/30/2024 19 20 If the individual listed above is appointed, no vacancies remain. 21 22 Tara May introduced the item. 23 The Board agreed by consensus to extend Sharon Hill's appointment by one year. 24 Commissioner Greene said she is not usually in favor of one-year extensions, but there 25 was a good argument in this case. 26 Commissioner Fowler said the board should be planning for the future for when Sharon 27 Hill is no longer eligible to serve. 28 29 13. Hillsborough Board of Adjustment—Appointment Discussion 30 The Board considered an appointment to the Hillsborough Board of Adjustment. 31 32 BACKGROUND: The Hillsborough Board of Adjustment reviews non-residential building 33 projects, variance requests, and appeals. 34 35 The Board of County Commissioners appoints two (2) regular members and one (1) alternate 36 member who are all residents of the Hillsborough Extraterritorial Jurisdiction (ETJ). 37 38 The following individual is presented for Board consideration: 39 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Raul Herrera Hillsborough ETJ Second Full Term 06/30/2026 40 41 If the individual listed above is appointed, no vacancies remain. 19 1 Tara May introduced the item. 2 The Board agreed by consensus to appoint Raul Herrera to the Hillsborough Board of 3 Adjustment. 4 5 14. Historic Preservation Commission —Appointment Discussion 6 The Board considered an appointment to the Historic Preservation Commission. 7 8 BACKGROUND: The Historic Preservation Commission is charged with undertaking an 9 inventory of properties of historical, prehistorical, architectural, and/or cultural significance. It 10 recommends areas to be designated or removed as "historic districts" and reviews and acts upon 11 proposals for alterations, demolition, new construction, etc. 12 13 The Board of County Commissioners appoints all seven (7)At-Large members. 14 15 The following individual is recommended for Board consideration: 16 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Thomas Loter At-Large One Year Extension 06/30/2024 17 18 If the individual listed above is appointed, no vacancies remain. 19 20 Tara May introduced the item. 21 Chair Bedford noted that the other applicant was chair of the history department at 22 Rutgers University. 23 Tara May said that the commission stated that the other applicant did not have the 24 recommended background in history, architecture, building restoration, landscape architecture, 25 or archeology. 26 Commissioner Greene said she was willing to honor the commission's request. 27 The Board agreed by consensus on the recommended applicant, Thomas Loter. 28 29 15. Human Relations Commission —Appointments Discussion 30 The Board considered appointments to the Human Relations Commission. 31 32 BACKGROUND: The Human Relations Commission advises the Board of County 33 Commissioners on solutions to problems in the field of human relationships. It also makes 34 recommendations designed to promote goodwill and harmony among groups in the County 35 irrespective of their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, 36 disability, age, marital status or status with regard to public assistance. 37 38 The Board of County Commissioners appoints all twelve (12) members. 39 40 The following individuals are recommended for Board consideration: 41 20 1 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Jenn Sykes At-Large First Full Term 06/30/2026 (Reappointment) Josh Ravitch At-Large First Full Term 06/30/2026 (Reappointment) Mark Goldner Town of Carrboro First Full Term 06/30/2025 2 3 If the individuals listed above are appointed, no vacancies remain. 4 5 Tara May, Deputy Clerk to the Board, introduced the item. 6 The Board agreed by consensus on the recommended applicants. 7 8 16. Mebane Planning Board —Appointment Discussion 9 The Board considered an appointment to the Mebane Planning Board. 10 11 BACKGROUND: The Mebane Planning Board reviews plans and makes recommendations to 12 the Mebane City Council for proposed and actual developments in Mebane. It also develops and 13 recommends policies, ordinances, and administrative procedures regarding land use and 14 development. This board has four (4) year terms. 15 16 The Board of County Commissioners appoints one (1) member, representing the Mebane 17 Extraterritorial Jurisdiction (ETJ). 18 19 The following individual is presented for Board consideration: 20 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Keith Hoover Mebane ETJ Second Full Term 06/30/2027 21 22 If the individual listed above is appointed, no vacancies remain. 23 24 Tara May introduced the item. 25 The Board agreed by consensus on the recommended applicant. 26 Commissioner Portie-Ascott asked when they have a recommendation to extend a term, 27 but there is another applicant, and asked Tara May why the board would not consider the new 28 applicant. 29 Tara May said that in the Historic Preservation Commission situation, they conveyed their 30 thoughts about the applicant's background and experience. She said she does ask for the 31 information. 32 33 34 35 36 37 21 1 17. Nursing Home Community Advisory Committee —Appointment Discussion 2 The Board considered an appointment to the Nursing Home Community Advisory Committee. 3 4 BACKGROUND: The Nursing Home Community Advisory Committee helps to maintain the 5 intent of the Residents' Bill of Rights, promotes community involvement, and provides public 6 education on long-term care issues. The Regional Ombudsman with Triangle J Council of 7 Governments provides specialized training and support. 8 9 The Board of County Commissioners appoints all ten (10) members. 10 11 REMINDER: As of July 1, 2017, House Bill 248 was adopted by the North Carolina General 12 Assembly regarding the training period for pending members of the "Adult Care Home Community 13 Advisory Committee and Nursing Home Community Advisory Committee". Applicants will be 14 selected from the County "Applicant Interest List" for a condensed training and, if the applicant 15 successfully completes the training, they would be recommended for appointment. Therefore, 16 when an applicant is recommended for appointment, it would initially be for a one year preliminary 17 term and the training will have already been completed. 18 19 The following individual is recommended for Board consideration: 20 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Stephanie At-Large Second Full Term 06/30/2026 Boswell 21 22 SPECIAL NOTATION: None of the other applicants have completed the mandatory pre- 23 appointment training, and are therefore not eligible for appointment at this time. 24 25 If the individual listed above is appointed, the following vacancies remain: POSITION EXPIRATION VACANCY INFORMATION DESCRIPTION DATE At-Large 01/31/2025 Vacant since 01/31/2023 At-Large 06/30/2025 Vacant since 08/25/2021 At-Large 09/30/2023 Vacant since 11/06/2019 Nursing Home 06/30/2023 Vacant since 12/12/2018 Administration At-Large 03/31/2026 Vacant since 06/21/2017 26 27 Tara May introduced the item. 28 The Board agreed by consensus on the recommended applicant. 29 Vice-Chair McKee asked for clarification of the training requirements. 30 Chair Bedford said it has increased to 36 hours, up from fifteen. 31 32 33 34 35 36 37 22 1 18. Orange County Housing Authority Board —Appointment Discussion 2 The Board considered an appointment to the Orange County Housing Authority Board. 3 4 BACKGROUND: The goal of the Orange County Housing Authority Board is to provide decent, 5 safe, and sanitary housing for the low and moderate income families in the County. Due to the 6 nature of its work, the Housing Authority Board does not make recommendations for 7 appointments. 8 9 The Board of County Commissioners appoints all seven (7) members. 10 11 The following position is presented for Board consideration: 12 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM BOCC At-Large First Full Term 06/30/2027 Appointment 13 14 If the position listed above is filled, no vacancies remain. 15 16 Tara May introduced the item. 17 Commissioner Fowler asked if it is a requirement that someone who is appointed to the 18 Orange County Housing Authority Board live in Orange County. 19 Tara May said there was nothing in the statute that requires Orange County residency. 20 John Roberts said he did not think it was in the statute either, and that this board is not 21 subject to the Orange County Advisory Board Policy. 22 Chair Bedford suggested Timothy Miles. 23 The Board agreed by consensus to appoint Timothy Miles. 24 25 19. Orange County Planning Board —Appointment Discussion 26 The Board considered an appointment to the Orange County Planning Board. 27 28 BACKGROUND: The Planning Board studies Orange County and surrounding areas to 29 determine objectives in the development of the County. It prepares and recommends plans to 30 achieve that development, including the suggesting of policies, ordinances, and procedures. It 31 reviews development applications and makes recommendations to the Board of Commissioners. 32 Due to the nature of its work, the Planning Board does not make recommendations for 33 appointments. 34 35 The Board of County Commissioners appoints all twelve (12) members. 36 37 The following position is presented for Board consideration: 38 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM BOCC At-Large First Full Term 03/31/2026 Appointee 39 40 If the position listed above is filled, no vacancies remain. 23 1 Tara May introduced the item. 2 Commissioner Greene said she was interested in Nicholas Stover. 3 Commissioner Portie-Ascott said she was interested in Marilyn Carter. She said she 4 thought it would bring gender balance and better regional representation to the board. She said 5 her experience as an electrical engineer would add value to the board. 6 Commissioner Fowler and Vice-Chair McKee also supported Marilyn Carter. 7 The Board agreed by consensus to appoint Marilyn Carter to the Planning Board. 8 9 20. Orange Water and Sewer Authority Board of Directors —Appointment Discussion 10 The Board considered an appointment to the Orange Water and Sewer Authority(OWASA) Board 11 of Directors. 12 13 BACKGROUND: The OWASA Board of Directors adopts OWASA's annual budget, approves 14 bond issues to fund capital projects, makes policy decisions, and sets rates, fees, and charges 15 based on cost-of-service principles. The Board also appoints an Executive Director, independent 16 Auditor, and General Counsel. 17 18 The Board of County Commissioners appoints two (2) members. 19 20 The following position is presented for Board consideration: 21 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM BOCC County Resident First Full Term 06/30/2026 Appointee 22 23 If the position listed above is filled, no vacancies remain. 24 25 Tara May introduced the item. 26 Commissioner Greene suggested Kim Piracci for the position. 27 The Board agreed by consensus to appoint Kim Piracci to the County Resident position 28 on the OWASA Board of Directors. 29 30 21. Closed Session 31 A motion was made by Commissioner Portie-Ascott, seconded by Commissioner Fowler, to 32 enter in to closed session pursuant to North Carolina General Statute § 143-318.11(a)(5) "to 33 discuss the County's position and to instruct the County Manager and County Attorney on the 34 negotiating position regarding the terms of a contract to purchase real property," North Carolina 35 General Statute§ 143-318.11(a)(3)"to consult with an attorney employed or retained by the public 36 body in order to preserve the attorney-client privilege between the attorney and the public body," 37 and for the approval of closed session minutes. 38 39 VOTE: UNANIMOUS 40 41 RECONVENE INTO REGULAR SESSION 42 43 A motion was made by Vice-Chair McKee, seconded by Commissioner Hamilton, to 44 reconvene into regular session at 10:12 p.m. 45 46 VOTE: UNANIMOUS 24 1 Adjournment 2 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to 3 adjourn the meeting at 10:13 p.m. 4 5 VOTE: UNANIMOUS 6 7 8 Jamezetta Bedford, Chair 9 10 11 Laura Jensen 12 Clerk to the Board 13 14 Submitted for approval by Laura Jensen, Clerk to the Board. 15 Attachment 5 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 June 6, 2023 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, June 6, 9 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Earl McKee, 12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Phyllis Portie-Ascott, and Anna 13 Richards 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present. 21 22 Chair Bedford noted the presence of Spanish language interpreters in the meeting. An 23 interpreter explained what resources were available to anyone needing assistance during the 24 meeting. 25 26 1. Additions or Changes to the Agenda 27 28 Chair Bedford read the public charge: 29 30 The Board of Commissioners pledges its respect to all present. The Board asks those attending 31 this meeting to conduct themselves in a respectful, courteous manner toward each other, county 32 staff and the commissioners. At any time should a member of the Board or the public fail to 33 observe this charge, the Chair will take steps to restore order and decorum. Should it become 34 impossible to restore order and continue the meeting, the Chair will recess the meeting until such 35 time that a genuine commitment to this public charge is observed. The BOCC asks that all 36 electronic devices such as cell phones, pagers, and computers should please be turned off or set 37 to silent/vibrate. Please be kind to everyone. 38 39 A motion was made by Commissioner Hamilton, seconded by Commissioner Richards, to 40 move the consent agenda after item 3 in the agenda, and to add item 8-s to the consent agenda. 41 42 VOTE: UNANIMOUS 43 44 2. Public Comments (Limited to One Hour) 45 a. Matters not on the Printed Agenda 46 47 There was no one signed up to speak. 48 49 b. Matters on the Printed Agenda 50 (These matters will be considered when the Board addresses that item on the agenda below.) 51 2 1 3. Announcements, Petitions and Comments by Board Members 2 Commissioner Fowler had no comments. 3 Commissioner Greene had no comments. 4 Commissioner Hamilton said she gave remarks at the opening of the Waterstone Fire and 5 EMS Station. She said the facility was designed with the input of public safety and is a testament 6 to the cooperation between Orange County, Orange Rural Fire Department, the Town of 7 Hillsborough, and all volunteers and first responders. She said she went to the Hargraves 8 Community Center on May 20th for the Be Well Resource Fair and Family Fun event. She said 9 there was a lot of information on mental health resources in the community. She said one item 10 that caught her attention was discussion about a psycho-active substance called Delta 8. She 11 said products containing the substance have similar packaging to candy products that children 12 might buy. She said Delta 8 is legal because it is synthesized from hemp. She said it is important 13 for the community to recognize that companies are using packaging to lure children into thinking 14 something is candy. She said it has been brought up at the Health Department, but seeing the 15 packaging made her realize the extent of the problem. 16 Chair Bedford said the Board of Health was re-accredited. She said that the Board will 17 hold their last budget work session on June 8th. She said if anyone had comments, to please get 18 them to the Board. She said the Board typically does not make any changes to the budget 19 between the last budget work session and the date of adoption. 20 Vice-Chair McKee expressed appreciation to everyone in attendance at the meeting. 21 Commissioner Portie-Ascott also thanked everyone in attendance at the meeting. She 22 said she completed the ethics requirement for local elected government officials. She said she 23 attended the Juvenile Crime Prevention Council meeting. She said they wanted to increase the 24 diversity of the committee and to hear from all members of the community. She said they are 25 looking for people under 21 years of age and in particular people from the Latino and Asian-Pacific 26 Islander communities. She said they are also looking for people from the Parks and Recreation 27 and business communities. 28 Commissioner Richards had no comments. 29 30 As amended earlier in the meeting, Commissioner Fowler made a motion to approve Item 31 8 — Consent Agenda, with the addition of item 8-s. Vice-Chair McKee seconded the motion. 32 33 VOTE: UNANIMOUS 34 35 4. Proclamations/ Resolutions/ Special Presentations 36 None. 37 38 5. Public Hearings 39 40 a. Public Hearing Regarding Proposed Performance Agreement Between Orange County, 41 North Carolina and Terra Equity, Inc., and Approval of Budget Amendment#10-A 42 The Board: 43 1. Received information and held a public hearing on the issuance of a performance-based 44 agreement by the County to a private development company; 45 2. Approved the proposed performance-based agreement, with claw-back provisions, for the 46 extension of public utilities (water and sewer) into the Hillsborough Economic 47 Development District; and 48 3. Approved Budget Amendment#10-A. 49 50 BACKGROUND: Beginning in FY 2014-15 and extending through FY 2017-18, the County 51 budgeted a total of $2,590,000 (funded through the County's Economic Development Portion of 3 1 the Article 46 Sales and Use Tax) to extend public water and sewer infrastructure to the 2 Hillsborough Economic Development District (EDD). The Hillsborough EDD is an Economic 3 Development Transition Zone containing approximately 160 acres of land served by Diversity 4 Drive and located near the intersection of Old NC 86 and Interstate 40 in Hillsborough, North 5 Carolina. The general footprint of the Hillsborough EDD is identified on the following map. 6 Hillsborough Area EDD CIP Project Area i �J PROPOSED RTLP PROJECT - s —Streams Future Land Use City Limits - -Water Bodies 1CYear Transition ETJ on=i Roo raei • �Water 9uRRly Watersheds 20 Year Transition Activlvy Nodes cuN� =o r C=OClCHICA Joint Planning Area Rural Residential Economic Development Transition Rural Buffer orenue d.-,Punning and_eodcna 7 - BC 511 5(2025 8 9 The County completed the design, permitting, and easement acquisition activities for the 10 Hillsborough Area EDD Phase 1 Water and Sewer Extensions project in late 2018, which would 11 have extended Town of Hillsborough public water and sewer service under Interstate 40 and 12 south of Interstate 40 to the eastern and western boundaries of the Hillsborough EDD. The 13 County would have served as the project owner and manager. The primary purpose of the 14 County's original project was to provide"backbone infrastructure"to service the Hillsborough EDD 15 and facilitate development within the EDD. Public utility installation within the County's Economic 16 Development Districts is a primary use of the Article 46 One-Quarter-Cent Sales and Use Tax. 17 Revenues from the additional Article 46 tax, approved by voters on November 8, 2011, are split 18 equally between Education and Economic Development. The funding allocation originally 19 evidenced by a Resolution approved by the Board of County Commissioners on June 21, 2011 20 was renewed for an additional 10-year period on September 6, 2022. 21 22 The County received construction bids for the Hillsborough Area EDD Phase 1 Water and Sewer 23 Extensions project in early 2019, and the lowest qualified bid was $4,527,383, or approximately 24 $1.9 million over the budgeted amount. The County paused the original project as staff evaluated 25 alternatives to decrease the construction cost. All regulatory permits for the Hillsborough Area 26 EDD Phase 1 Water and Sewer Extensions subsequently expired in 2021/2022. 27 28 At its October 20, 2020 Business meeting, the Board of County Commissioners approved a 29 Master Plan Development Conditional Zoning District (MPD-CZ) for the proposed "Research 4 1 Triangle Logistics Park" (RTLP) project to develop property in the Hillsborough EDD that would 2 be served by the public water and sewer extensions very similar to those originally proposed by 3 the County. The approval allows for up to 2.4 million square feet of light industrial development 4 to occur on the RTLP site, shown in red outline on the map above. 5 6 The developer (Terra Equity, Inc.) has coordinated with County staff, Town of Hillsborough staff, 7 and applicable State and Federal agencies to reacquire all regulatory permits specific to the offsite 8 public water and sewer infrastructure within the Hillsborough EDD that would be required to 9 adequately serve the proposed RTLP development. On March 13, 2023,the Town of Hillsborough 10 Board of Commissioners approved a Water/Sewer Extension Contract with the developer, 11 allocating 108,000 gallons per day of public water/sewer capacity. The Water/Sewer Extension 12 Contract has now been signed by both the Town and the developer. 13 14 As currently designed, the offsite public utility project is located within public rights-of-way and/or 15 recorded public utility easements and includes approximately: 16 • 4,150 linear feet of 12-inch diameter water main, 17 • 3,520 linear feet of 8-inch diameter water main, 18 • 1,520 linear feet of 12-inch gravity sewer main, and 19 • 1,190 linear feet of 8-inch gravity sewer main. 20 21 The proposed public water lines will help improve public water service to the project vicinity by 22 providing a "looping" of the existing public water mains from Old NC 86 to New Grady Brown 23 School Road. The proposed water line loop will allow for: 24 • Redundancy in the event of an isolated water main break/repair, 25 • Improved residual chlorine content for better long-term water disinfection, 26 • Improved available water pressure and volume, and 27 • Better fire suppression needs for the local area. 28 29 The proposed public gravity sewer mains will extend the existing public sewer system from the 30 north side of 1-40 to the south side of 1-40 via a proposed bore and jack underneath 1-40. Terra 31 Equity, Inc. will serve as the project owner and project manager for the installation of the offsite 32 public water and sewer extensions associated with the RTLP development. 33 34 Economic Development Approach: Local and state governments in North Carolina have the goal 35 to promote economic development by encouraging the location of new businesses and the 36 expansion of existing businesses. This activity serves to diversify the local tax base, increase 37 employment opportunities and introduce desired job skills and related benefits to a community, 38 and for the benefit of its residents. The Local Government Act, North Carolina General Statute 39 (NCGS) 158-7.1, outlines the requirements of public hearings, and NCGS 158-7.1(a) specifically 40 addresses the requirement that economic development appropriations `must be determined by 41 the governing body of the city or county to increase the population, taxable property, agriculture 42 industries, employment, industrial output, or business prospects of the city or county". The 43 proposed public hearing as presented here has been scheduled in compliance. 44 45 The proposed Performance Agreement between the County and Terra Equity, Inc. outlines the 46 offsite public sewer and water infrastructure project in two phases, as follows. 47 48 Phase 1 — This phase includes the public water and sewer main extensions that are required to 49 reach and serve the proposed RTLP development. The County will reimburse Terra Equity, Inc. 50 fifty percent (50%) of actual costs incurred for Phase 1, up to $2.2 million, assuming a total cost 5 1 for Phase 1 to be $4.4 million. However, if the total costs for Phase 1 are less than $4.4 million, 2 the County's contribution will be less than$2.2 million. If the total costs are more than $4.4 million, 3 the County's contribution is capped at$2.2 million regardless of the actual costs incurred by Terra 4 Equity, Inc. 5 6 Phase 2 — This phase is specific to the offsite public water line loop that will connect the public 7 water mains located within the EDD to the existing dead-end public water main located at the end 8 of New Grady Brown School Road. For this phase, the County will reimburse Terra Equity, Inc. 9 the actual costs of Phase 2, up to $950,000. If the actual costs for Phase 2 are lower than 10 $950,000, then the County will pay the lower amount. If the actual costs for Phase 2 exceed 11 $950,000, then Terra Equity, Inc. will be responsible for those additional costs. 12 13 The total potential County commitment under the proposed Performance Agreement is $3.15 14 million. The County will retain ten percent (10%) of the total potential County commitment 15 ($315,000) until fifty percent (50%) of Phase 2 is completed. Thereafter, the amount retained will 16 decrease to five percent (5%) of the total County commitment ($157,500) for both phases. An 17 engineer will verify these milestones, and final completion is dependent on the Town of 18 Hillsborough accepting the new infrastructure into the Town's public water and sewer systems. 19 20 Travis Myren made the following presentation: 21 22 Slide #1 Agenda Item 5-a ORANGE COU NTY N 3RT'H CARO L11*4A Performance Agreement with Terra Equity, LLC to Extend Public Utilities in the Hillsborough Economic Development District Board of Commissioners Business Meeting June 6, 202'3 23 24 25 6 1 Slide #2 Purpose Hold a public hearing on a proposed performance agreement between Grange County and Terra Equity,LLC(developer of the Research Triangle Logistics Park)to install public utilities into the Hillsborough Economic Development District(EDD) i Consider approval of the performance agreement Consider approval of a budget amendment to repurpose existing budgeted funds to provide the funding required by the performance agreement ORANGE COUNTY 2 Nlt>Rl-[I CAROL]NA 2 J 4 Slide #3 Background Started as County Water and Sewer Project in 2015 Scope was to extend public water and sewer service under Interslate 40 to the boundary of the Hiwsb rough EDD intereded to spur economic development activity — County would have served as the project owner and manager — Total approved budget of$2,590,000 Feasibility and design work commenced Cou my received sealed bid s i n 2019 — The lowest bid for the protect was$+4,527,383 — Approximately $1_9mlllion over the budgeted amount — 5taff began to evaluate alternatives to dec reale the constru ction cost No development aatiultyto this point ORANGE COUNTY 3 NL]RTt L CA Pj-'SL7 NA 5 6 7 7 1 Slide #4 Background Hillsborough Area EDD 0I Project Area law31 V • Board approved a conditional s4 rezoning for the Research 'I Triangle Logistics Park(RTLP) in October 2020 County staff engaged the developer on potential approaches to installing water and sewer infrastructure given the County's limited budget � s PHUr-`C}Sf U FTLP PW.U.EGT • * I GOV L� III lY�r Qo6u -15 Y�Y Tlurmn LTJ II, r; 'fie Wprxrwl,rr 114 Yw Two*. 43"Ns - Al -..' =4CY1KrA—.*r..P1fftAWY R�YYI E®vs Giiosrsrl'.•�.iu:� WU 2 3 4 Slide #5 Proposed Performance Agreement Framework ■ Developer to share costs of utility installation and serve as owner and project manager Allows th-a developer to potentlally[average better prlcing — Removes the County from tete risk of project marw9emeret and cost overruns. Project split into two phases OR,+4NGF COUNTY i N<3R7FII tLARi:LINA 5 6 7 8 1 Slide #6 Proposed Performance Agreement Financial Terms • Phase 1 — Public Utility Connection Linder PROPOSED Interstate 40 RUALICSEWER " ti EMuafE snr EXTENSION l F ri�41TTfSEW69NiiF1 Reimburse the developer fifty percent;Wx6}of actual { t r` costs incurred.up to 52,2 million. EUMM i gra xt - If tate total east is Iles%than FAA million, the County's NILIC WATER MY- contribution wil be less than $2.2 million vrxty)SED 4,U If the total costs are mora Utast $4-4 million, the +ElortlrEhT t' + County'%contribution is capped at$2.2 milion regardlea%of the actual costs incurred by the developer ORANGE COUNFrY N4rRTI,I CARQIJNA 2 3 4 Slide #7 Proposed Performance Agreement Financial Terms • Pham 2— Waterline Loop Required by the Town of HillsbDrou h - �t - Reimburse the developer the actual costsof Phase 2, t lip to$950,000 If the actual co%ts are lower than$950.000.the County wil pay the lower amountAM WAE ' "E If the costs excetd 5954,000,the,m velopef Is BR ENS01, responsible for those costs RPM`�a hhi, L'3J�' dn Mir,sul.+4 - Allows for redundancy in the event of an isolated water ! �. main brealnlrepair - Helps provide more effectluedfsbrrfectlon,and L Irtertases water pressure and volume which Improves fire suppre%sion capabilities ORANGE COUNTY 7 N4DR7-ll CAROIJLNA 5 6 7 9 1 Slide #8 Proposed Performance Agreement Financial Terms . Tonal maximum County commitment - $3.1 b million for both phases - Retention for Project Performance Counly retains tan pereenl (10%)of the potenlial County commllment (S315,OM)untll fifty percent(50%)of the praWl is completed — Amar 54%complete, the retained amount is dia-crea,sed to rive percent(5%)of the total County commitment ($157,540) Finan completion is dependant on[h&Town of Hilsboroug h .accepting[Kenew infrastructura Into the Town system ORANGE COUIN Y a N' JR-1'11.CA R01J NA 2 3 4 Slide #9 Potential Financial Benefits send casts If the RTLP developer builds the planned 2.24 * The incentive would be financed over 20 years to 2.4 million squarefeet. the total capital and paid th roug h Attic le 46 sales tax revenue i nvestment would range from $224 million to $240 million 6 The highest annual debt service payment is $283,500 • Using the Cou nty's co rrent property tax rate (83.12 cents per$100 of value),the capital • Total principle and interest payments over the i nvestment would yield$1.88 miIIion to$2_0 20 year period would total$4,696,650 million in property tax col annually at full btjitd out Additional personal/business property such as racking systems for distribution,machinery and equipment by manufacturerswould generate additional investment ORANGE COUNTY 9 NOWE'l 1 CAROLINA 5 6 7 10 1 Slide #10 Recommendation Conduct the public hearing Approve the performance based incentive agreement between Orange County and Terra Equity, Inc.and authorize the Chair to sign the Performance Agreement on behalf of the County Approve Budget Amend merit#1 OA — Repurpose S2,345,857in unspent, available funds in the HillsWrough ECra preiev and an a0ditiorLW 554A,1413 unspenl avaiWble funds in the Eno EDD project Create RTLP EDD Capilal Pra>ll L Ordinance hinded at S3.150..i0 ORANGE COUNFY 10 NC>RTl{C:.RUI_➢iF A 2 3 Commissioner Portie-Ascott asked if there is a schedule of deliverables that will be 4 associated with the payment. 5 Travis Myren said they do not have the schedule, but they will get one. 6 Commissioner Hamilton asked how long it will take for the full buildout. She asked about 7 if the buildout would be just buildings or buildings and businesses that use the facility. 8 Travis Myren said it will take 36 months for the total build out. He said that the property 9 will be taxable no matter if there is a tenant on the property. 10 Commissioner Hamilton asked if the value of the property increases as tenants occupy 11 the building. 12 Travis Myren said the county will get more personal property tax, but that the real property 13 value would not change. 14 15 A motion was made by Vice-Chair McKee, seconded by Commissioner Fowler, to open 16 the public hearing. 17 18 VOTE: UNANIMOUS 19 20 PUBLIC COMMENT: 21 There no one was signed up to speak. 22 23 A motion was made by Commissioner Greene, seconded by Commissioner Hamilton, to 24 close the public hearing. 25 26 VOTE: UNANIMOUS 27 28 A motion was made by Vice-Chair McKee, seconded by Commissioner Hamilton, to 29 approve the performance-based incentive agreement between Orange County and Terra Equity, 30 Inc., subject to final review by the County Attorney, and authorize the Chair to sign the 31 Performance Agreement on behalf of the County; and to approve Budget Amendment#10-A. 32 11 I VOTE: UNANIMOUS 2 3 a. Zoning Atlas Amendment MA22-0004— Parcel Located off Lawrence Road and US 70A, 4 in Eno Township 5 The Board held a public hearing, received the Planning Board/staff recommendations and public 6 comment, closed the public hearing, and considered action on an applicant-initiated Zoning Atlas 7 Amendment to rezone +/- 84.90 acres located off Lawrence Road and US 70A, within the Eno 8 Township of Orange County. 9 10 BACKGROUND: On December 2, 2022 a Conditional Zoning Atlas Amendment application was 11 received proposing to rezone +/- 84.90 acres of property at PIN: 9883-19-4355 within Eno 12 Township. Full application materials, including the complete traffic impact analysis, can be found 13 here: 14 https://centralpermits.oranclecountync.gov/EnerGov Prod/SelfService#/plan/b6f9e633-e5e8- 15 471d-8d81-4c10e0a2739e?tab=attach ments. 16 17 The Staff Report in Attachment 2 contains additional information, maps, and analysis. 18 19 Basic Review Process: A MPD-CD rezoning application requires submission of a master plan 20 consistent with the provisions of Section 6.7 of the Unified Development Ordinance (UDO). The 21 typical cadence for review is as follows: 22 • First Action —Applicant holds a Neighborhood Information Meeting (NIM). 23 Staff Comment — DONE. This meeting was held on March 1, 2023. Notes from 24 this meeting are in Attachment 4. 25 • Second Action — The Planning Board reviews the application at a regular meeting and 26 makes a recommendation to the BOCC. 27 Staff Comment — The Planning Board reviewed the application at its regular 28 meeting on April 5, 2023 and continued deliberations at a Special Meeting on April 29 19, 2023, with a formal recommendation on this item occurring at its May 3, 2023 30 regular meeting. 31 Third Action—The BOCC receives the Planning Board and staff recommendations at an 32 advertised public hearing and makes a decision on the application. 33 Staff Comment—The public hearing is scheduled for Tuesday, June 6, 2023. 34 35 Per Section 2.9.1 (F) (3) of the LIDO, mutually agreed upon conditions can be imposed as part 36 this process only if they address: 37 a. The compatibility of the proposed development with surrounding property, and 38 b. Proposed support facilities (i.e., access points, parking areas and driveways, pedestrian 39 and vehicular circulation systems, screening and buffer areas, the timing of development, 40 right-of-way improvements, storm water drainage, the provision of open space, etc.) 41 42 The BOCC may not base a rezoning decision on the impacts to the transportation network, though 43 this often is a developer responsibility for conditional zoning applications. Per North Carolina 44 General Statute (NCGS) 160D-701, imposed conditions and site-specific standards are limited to 45 those that address conformance of the development and use of the site to local government 46 ordinances and adopted plans or the impacts reasonably expected to be generated by the 47 development or use of the site. However, pursuant to NCGS 160D-701, "...as a basis for denying 12 1 a zoning or rezoning request from a school, the level of service of a road facility or facilities 2 abutting the school or proximately located to the school [may not be considered]". This 3 responsibility is instead assigned to the NC Department of Transportation (NCDOT) via NCGS 4 136-18(29a), the Municipal School Transportation Assistance statute, which specifies traffic 5 generation calculations for schools and review parameters for NCDOT to estimate impacts to the 6 local transportation network ("highway system"). It also requires the NCDOT to reimburse the 7 school for any transportation improvements to the highway system required by the State. 8 9 The NCDOT District 7 is requiring the construction of left turn lanes with 150' of full storage at 10 both site driveways (US 70A and Lawrence Road). NCDOT will reimburse the school for the 11 construction, per NCGS 135-18(29A). The NCDOT District 7 memorandum regarding the analysis 12 and required improvements to the transportation network is found in Attachment 5. As a condition 13 of approval, the applicant is volunteering to construct southbound and northbound left-turn lanes 14 on Lawrence Road at the intersection of Lawrence Road and US 70. This offer to construct would 15 be accompanied by the posting of a performance bond with NCDOT to guarantee the construction 16 of the aforementioned turn lanes. Should such construction not be acceptable due to lack of 17 available right-of-way or disapproval by any necessary regulatory authority, the applicant offers 18 to instead pay $400,000 to Orange County. Either one of these commitments is offered to be 19 realized prior to issuance of the Certificate of Occupancy for the school. 20 21 Approval of a master plan is part of the MPD-CD rezoning process. Development, including 22 permitted land uses, would be in accordance with the approved master plan and conditions 23 imposed as part of the MPD-CD rezoning process. A site plan has been provided to comply with 24 the Schools: Preparatory standards required by Section 5.8.4 of the LIDO and Recreational 25 Facilities standards required by Section 5.7.2 of the UDO. The site plan will be binding, should 26 the application be approved. The applicant has not requested conditions to deviate from the 27 general development standards established in Article 6 of the UDO. Staff has recommended the 28 imposition of conditions, as included in the Ordinance in Attachment 9. Staff review and comments 29 are limited to the following conditions requested by the applicant: 30 31 1. Application: Project shall be completed as presented in approved site plan/application 32 packet. Applications to rezone property to the MPD-CD Conditional District shall be 33 processed in accordance with the procedures in UDO Section 2.9 and 6.7; 34 2. To construct left turn lanes with 150' of full storage at both site driveways (US 70A and 35 Lawrence Road); and 36 3. To construct southbound and northbound left-turn lanes on Lawrence Road at the 37 intersection of Lawrence Road and US 70 as described previously, with, preferably, 38 accompaniment of a performance bond with NCDOT, or, alternatively, payment of 39 $400,000 to Orange County for the purpose of local transportation improvements. Either 40 one of these commitments must be secured prior to issuance of the Certificate of 41 Occupancy for the charter school. 42 43 A motion to approve with specified conditions at the April 19, 2023 Planning Board Special 44 Meeting resulted in a 5-5 vote and the motion did not carry. The seven (7) conditions detailed in 45 the motion remain as part of the applicant's offered conditions and are as follows(minutes detailed 46 in Attachment 6): 47 48 1. Installation of a Type C buffer along Lawrence Road prior to issuance of a certificate of 49 compliance for the school; 50 2. Lighting for the tennis courts shall be the minimum necessary to meet UDO requirements; 13 1 3. The property owner shall conduct a Traffic Impact Analysis (TIA) five (5) years after the 2 opening of the school and submit the TIA to Orange County Planning and Inspections 3 Department; 4 4. All handicapped parking spaces shall be installed with striped hashmarks to provide 5 additional separation between vehicles; 6 5. Subject to approval by the NCDOT, the property owner shall install a concrete median 7 along with additional striping on Lawrence Road at the intersection with Old NC 10 8 Highway prior to issuance of a certificate of compliance for the school; 9 6. Subject to approval by the North Carolina Department of Transportation, the property 10 owner shall install school zone/35 m.p.h. speed limit signage on Lawrence Road and US 11 70A in the vicinity of the school; 12 7. Subject to approval by the Town of Hillsborough and the North Carolina Department of 13 Environmental Quality, in the event water service is provided to the school, the property 14 owner shall install fire hydrants at required intervals along US 70A prior to issuance of a 15 certificate of compliance for the school. 16 17 Following the Planning Board's formal recommendation of denial for this application at the May 18 3, 2023 regular meeting, the applicant amended the list of offered conditions to include the 19 following two (2) conditions: 20 21 1. There will be no cafeteria facilities if the site is served by an on-site septic system; and 22 2. For a minimum of six months after approval of this zoning atlas amendment, the applicant 23 shall not submit any site plan application for approximately 12 acres designated for a 24 school use within PIN 9883-19-4355, and during those six months the applicant shall grant 25 the Orange County School District an exclusive right to negotiate the purchase or lease of 26 approximately 12 acres for use as a K-8 school. 27 28 Development of the property shall be permitted only through the review and approval of a future 29 site plan application(s) in accordance with Section 2.5, 2.18, and 2.19, respectively, of the UDO. 30 This is so staff can verify all imposed conditions are adhered to and allow for final review by 31 members of the Development Advisory Committee (DAC) as detailed within Section 1.9 of the 32 LIDO. The applicant is proposing to serve the schools with water and sewer service from the Town 33 of Hillsborough, as the Town is required to reserve capacity for an approved school by NCGS 34 115C-5210). One school has an approved charter. However, as shown in two documents in 35 Attachment 1, the "Reconnaissance Soil and Site Evaluation" and the letter from Wood Soil 36 Consultants, the onsite septic drain fields have been evaluated to accommodate the needs of a 37 total daily wastewater use of 12,000 gallons per day, reflecting a population of 1,200 students and 38 presuming no cafeteria will be a part of school operations. 39 40 Public Notifications: In accordance with Section 2.8.7 of the LIDO, notices of the Public Hearing 41 were mailed via first class mail to property owners within 1,000 feet of the subject parcel. These 42 notices were mailed on May 22, 2023, 15 days before the hearing. Staff also posted the subject 43 parcel with a sign [or signs] on May 22, 2023, 15 days before the hearing. See Attachment 3 for 44 the notification materials. 45 46 Planning Board Recommendation: The Planning Board reviewed the zoning atlas amendment at 47 its April 5, 2023 regular meeting with deliberations of this item continuing at a Special Meeting on 48 April 19, 2023 and a formal recommendation occurring at its May 3, 2023 regular meeting. At the 49 April 19 meeting, the Board voted 5-5 on a motion to recommend approval of the application with 50 the seven (7) additional conditions, which are detailed above. The Board was not able to achieve 51 a majority vote to make a recommendation to the BOCC at its April 19 meeting. 14 1 At the May 3 meeting,the Board voted 7-3 to recommend denial of the Statement of Consistency 2 and the proposed Zoning Atlas Amendment(Attachment 6). The rationale of the recommendation 3 for denial was due to stated inconsistencies with the 2030 Comprehensive Plan Land Use 4 Objectives 1.1, 1.2, 3.1, 3.2, and 6.2; and inconsistency with the Mixed Residential Neighborhood 5 description on the Central Orange Coordinated Area joint land use agreement with the Town of 6 Hillsborough because it does not provide walkability on the public road network; and the project 7 does not match the residential character of the local neighborhood. Staff has included several of 8 these rationale for vote to recommend denial in the Statement of Inconsistency provided in 9 Attachment 8. 10 11 Excerpts of the draft minutes from the May 3, 2023 meeting are included in Attachment 6. Agenda 12 materials from the meeting can be viewed at: 13 https://www.co.orange.nc.us/AgendaCenter/Planning-Board-26. 14 15 Planning Director's Recommendation: The Planning Director recommends approval of the: 16 1. Statement of Consistency indicating the zoning atlas amendment(s) are reasonable 17 and in the public interest as contained in Attachment 7. 18 2. Ordinance amending the Zoning Atlas, as well as imposing development conditions, 19 for the identified parcels as contained in Attachment 9. 20 21 Vice-Chair McKee stated that he is an employee of Summit Engineering. He said he 22 works for the Turnpike Authority in southern Wake County on the extension from Holly Springs to 23 1-40. He said there are four levels of separation between his position and the corporate office. 24 He said he works for the Turnpike Authority and they are contracted by NC DOT. He said because 25 of this and changes in state law adding wording about familial and associational relationships, he 26 requested that the County Attorney provide a legal opinion as to whether or not he had a conflict 27 of interest. He said when he had requested this in the past, the legal opinion was that he did not 28 have a conflict of interest. He said that in this case, due to changes in state law, he did have a 29 conflict of interest according to the County Attorney. He read one paragraph from the County 30 Attorney's opinion: 31 "Because there is no clear statutory or case law definition of what constitutes a 32 `business or other associational' relationship, because I believe the legislature 33 intended those terms to be construed broadly, because there is no case directly on 34 point in this situation, and because it is apparent that you have some level of 35 association with Mr. Parker my recommendation is that you ask to be excused from 36 voting on the Project when it comes before the Board for consideration based on 37 your `business or other associational' relationship with Mr. Parker, the apparent 38 owner of the landowner/applicant." 39 He requested that the Board excuse his participation in the decision. 40 John Roberts said that the statute is clear that it does prohibit voting on the matter. He 41 said that Vice-Chair McKee would still be able to ask questions or participate in the discussion. 42 He said there is a prohibition on his voting on the issue. He said he recommended that the Board 43 conduct a vote to excuse Vice-Chair McKee. 44 Chair Bedford asked if the Board should do that immediately or wait. 45 John Roberts said he would suggest that it wait until the actual time of the vote. 46 Chair Bedford reminded the public in attendance about the procedures for making public 47 comments. She said they wanted to be efficient and to honor everyone present. She asked the 48 public not to applaud. She offered other ways for the public to show support of commenters. She 49 asked the public to be respectful and to not shout. She asked Cy Stober, Planning and Zoning 50 Director, and the applicant, Jim Parker, how long their presentations would be. 15 1 Cy Stober and Jim Parker said their presentations would last about 15-20 minutes each. 2 Chair Bedford said if there is a tie vote on the request, the motion would fail. She said 3 they do not have to have a majority decision. 4 John Roberts said the Board is allowed to meet with outside groups and individuals ahead 5 of time in legislative matters. He said he advises the Board to disclose their participation in these 6 activities, but they are not prohibited. He said noting people by name is not necessary. 7 Chair Bedford said she met with three people on the matter. 8 Commissioner Richards said she met with two people, one for and one against. 9 Commissioner Portie-Ascott said she met with the developer, the president of HYAA, and 10 other community members who were against the proposal. 11 Vice-Chair McKee said he met with the developer and HYAA members. He said he offered 12 to meet with opponents of the project who were having a community meeting, but the offer was 13 declined. 14 Commissioner Hamilton said she met with residents in favor of the project and received 15 emails and a few phone calls regarding the project. 16 Commissioner Greene said she met with no one. 17 Commissioner Fowler said she met with three residents in favor of the project on two 18 separate occasions. 19 Commissioner Portie-Ascott said she also met with another set of community members 20 who were in favor of the project. 21 22 Cy Stober, Planning and Zoning Director, made the following presentation: 23 24 Slide #1 ORANGE COUNTY NORTH CAROLINA Zoning Atlas Amendment R-1 Zoning to MPD-CCS Zoning Lawrence Rd. & US Hwy 70 A, PIN 9888-19-4355 Applicant Lawrence Road Partners, LLC BOCC Public Hearing June C, 2023 25 26 27 16 1 Slide #2 EETING PROCESS 1. Staff Presentation 2. Applicant Presentation 3. Questions from the Commissioners 4. PublicComments S. D C Dleliberationand Decision ORANGE COUNTY hlOff T1[CAROLLNA 2 3 4 Slide #3 REZONING PROCESS Flub-11r; NbLIte slg�s Po�ird.I®it�rS rrd} A Fyi�ic�l.lii�w[nr9 - - -•31 1 PE—+ •CLI 2nnn0 0 •Ntw I+korq •PUblr Ikmng •Oarl�;mo-rt •Plm Ginmlm v •Plm C4"151E rp AdieAy Fn�lg •G$eazArck n• z CAnmmEe PIM+er •rbErammEn�lgn StialE=nE�l •IrtxR�rgrr Mede lq[�35:C a�rl�,-iEnal K �90r�I�Vlgn tVAA]ftiR'WESI ORANGE COUNTY NO R n L G''LROLLNA 5 6 7 17 1 Slide #4 CONDITIONAL DI TRI T- Overview • IVC General Statute 1601)-703 Zort'imgrasMs F r Orange CoLmty Ui]Q Section 2.9 Condilkmpl UrsNicla What makes • Site plays and development conditions,a re site rezoning specific. 131) * County and applicant must mutually agree to ` the condlilons. Staff and Board recommendations and final. approval should be based on consistency with the ComprehenaNe Plan- ORANGE COUNTY rlOrrn r CAROLLNIA 2 3 4 Slide #5 ZONING & LAND DISE REV'IE'W IS 1600-701 Zonlrig regufatlons shall b&made Iro atco dancs with a comprehenslwe paarn and shat]be designed to promote the public health. safety.and general welfare__._The regulations shalt be made with reaaonatrie consideration,an)uTip other thirsgs, as to the character of the dislriet and its peculiar suitability for parlieuudar vises and with a view to conservin the valLre of bulidings and encouraging the most appropriate use of land throughout the local govermwi's planning and develbpmenl reguiatlon Jurisdiction.The regulai.oris may not Irkelude, as a basls for denying a zoning or rem ing request from a school,the levei of service of a road facility or facilities abutting the school or proximately located to the school ORANGE COUNTY NO Rn r CkROL[NA 5 6 7 18 1 Slide #6 ZONING LAND USE R EVI EW NCGS 160D-701 Zoning regulations shall be Made in atcordanca with a comprehensive plan and shaft be designed to pros cde the public health, safety,and general welfare.-.-The regulations sha#be made with reaaonabk con*ideration,anwq ottier things, as,to the character cf the district ami its peculiar suitahirity far nartivular use!3 and wilts a view to conserving the value of buildings and encuuraa+ng the most apprv-priate use of land throughout the local goverrmenl's planning and development regulation jurisdiction. The raclutations may not include. as ar basis for denyrncl a zo-runcl or rezoning request h-ern a school,time level of serricp of a Mail facility nr facilities abuttic-q the schqnt arima e Ine'luid to the=.t hrn1 ORANGE COUNTY r'Otrn r CAROLINA 2 3 4 Slide #7 ZONING & LAND USE REVIEW NQGS 160D-702 A local government may adopt mning eegulatlans.-. a mmtng regulalim may regulate and restrict the height, nuriter of slorles,and stze of bulldings and other sumctures; the percentage of that may be occupied; the size of yards.courts,and olheir open spaces,- the paces;the densq of pappulatiQn; the localuan and lase of buildings, slructure5,and land. , Mere appreprlale, a zoning regulatlore may Include requirements that street and utlltty rights-of-way be dedlcated to the public, Ihat provislon he made of recreational space and fac lilk;!s.and that perknrinaflce guarantees be provided.. Any regulation relalitlg to building design elms adopted under this Chapter may riot be appiled to any stuctures subject to reguaatlon under the North Carolina Residahtiai Coda for One-and Two-paanlly Dwellings ORANGE COUNTY NGIRn r CkROLLISIA 5 6 7 19 1 Slide #8 ZONING & LAND USE REVIEW NAGS 16OD-703 A local government may divtde i is to rritorlal Jurisdlctlon Into zonIN dlstri is of any number, shape,and area deemed best suited to carry out the purposes of this Article. Within lhose districts,it may regufate and restriclthe erection,con%truction, reconatrvi;dan,alteration, repair,or use of buildings, structures,or land, Zoni�ng districts may include. but are not be Ilmited to,the fallowing: (1) Conventional districts, In which a variety of uses are allowed as pernitled arses or uses by right and that ffwy also include Lases permitted only with a special u%e Permit. {2} Coricktianal districts, in which site plans or individumlmd development .conditions are Imposed._. ORANGE COUNTY r'Ofrn r 1✓ROLLNA 2 3 4 Slide #9 N DMONAiL DISTRICT- Overview Standards must be uniformly Request is tna-specik with 4, applledre�ughout the Comity individualized development condfbaris and standards Nra sit spee -I indruidwlize�d S4La-sPeCrjfr de'Ne3rinl plan condiflons may to i nposed is Part of review and approval process ORANGE COUNTY NO Rn r CkROL[NA 5 6 7 20 1 Slide #10 CONDITIONAL[DISTRICT('C D) • A zoningdistrict with specific permitted uses and mutually agreed upon individualized development conditions. — NO Section 2.9:and NCCS 1GDD-703 AI1owed by the legislative rezoning pruce5s. The County may negotiateadd itionaI zeningconditions, Retuning decisions are based en the determination of whethor the request is consistent with the purpose and intent of the Comprehensive Plan. — Central Grange CGiardinated Area(COCA)mustalso becusidere ORANGE COUNTY rlOfrn r CAROLINA 2 3 4 Slide #11 ZONING & LAND DISE REV'IE'W NQGS 16O D-70 cont.) Spec.ltic conditlons enay be propom!d by the petltioner or the Wal government or its agencies,but only those conditions approved by the local govarnmevni and consented to by the petitioner ira writing may be irw-.orporated into the zoning reguiationrs U4--sus consented to by the petitioner in writing. . a local pyernmerrt may not require, entoree or incorporate Into the zoning regulations any condition or requirement not authorized by otherwise applicable law._. Conditlons ane sm-speelftc standards lerposed in a eonditicnat district shall be timited to those that address the cofitcirwwce of the development and use of the site t4 local govem+nent ordinances,.. or the impacts reasonably expected to tre generated by the deuetopment or use of the slte_._ Any other modification of the conditions.and standards in a conditional district"all follow the same process for approval as are applicable to zoning map amendments. ORANGE COUNTY NORT!r CkROL[NA 5 6 7 21 1 Slide #12 ZONING LAND USE REVIEW NQQS 160D-703 (cant. Specific conditions may be proposad by the pet h wer or the local government or rls agencies,but on!y those rondihons approved by the local government and cDnsvn! d to by the petitioner in writing may be incorporated into thezonirrg reguilation5 Unrbess consented to by the Petitioner in wriWgii... a local pvernment may not require, enforce, or incorporate into the zoning regulations any conchlllon or requlremant not authorised by otherwise applicable law_ Condtticims,and site-speclffe standards Imposed in a carsdltlunal dlstrlcl shall be limited tz; those than addrey5 the conformance ofthe development and use of the site to local gwe-mnwril ordinawe%_ or the la Vac%reas.gr,atO/expected to be generated by the devebapment cr use of the&I[@-.- Any rather modification of the concHdons and vandards in a condldonel district shat folow the same rrrucess ftor aaurovol as are auuiiaable to zoning mai) amendmerwts, ORANGE COUNTY r'Ortn r rvk3UM NA 2 3 4 Slide #13 CONDITIONAL DISTRICT- Applicant Responsibility and Review Flexibility 1. Estahiishrnent of Use Type Applicant is required to define what type of development and/or land use is anticipated- 2. Site Plan Development A formal site plan, reviewed and approved by staff in accordance with UDD Section 2.5,must be submitted and approved prior to arty development acUvity on the parcel_ 3. Subject to Conditions of ApprovaI Review and approval aIlows for negotiation of development stanclardsand may vary oonslderabllyfrom ordinance standards. Room for creativity both from applleant and review authorlty, ORANGE COUNTY NO Rn t CkROL[NA 5 6 7 8 22 1 Slide #14 ONI NG & LAND USE REVIEW Consulted Plans and Documents GrrW V1 Td oM"16ranrean -... M1Iwl 'd}� raffia lilif�l sa,raa 9+f"Y Comprehensive Plan Unifled Development 0rd.inance {UD0} ORANGE COUNTY rlOfrn i CAROLLNA 2 3 4 Slide #15 ZONING & LAND USE REVIEW Consulted Plans and Documents C&O a'Tia wl 4rdln++cn UtCIM O*WK 0.4 CuM+n-* RK[dl -77 aYarpui s[i M�' � .m.i•� � - Comprehensive Plan UnifiedDevelopynentOrdrinanee Future Land Use Map (UDD) ORANGE COUNTY NO Rn I G''LROL[NA 5 6 7 23 1 Slide #16 ZONINGT LANDUSE REVI Consulted Plans and Documents Y. Central 0 ra nge Cly urTdllnated IV Area Land Use Plan Adopted in 2013 for a shared land use vislon in Town's utl l sty service boundary ,e It d j„p ORANGE COUNTY NXDIUT]L c kMaLINA 2 3 4 Slide #17 CON DITIONAL DISTRICT(cont.) Applicant has proposed to limit the property to'Schools: Preparatory"and"Recreational Facilities,"as defined by the Orange CoulrtyUDO,Article 10 — Applicantisnot req uired todefinaewhattype ofdevelopmentand/or land use is anticipated. A formal site plan has been submitted by the applicant and reviewed by the Orange County Development Advisory Committee. — orange County UDDSactlons 2.5(SltePlan Review),5,5,E(School: Ner Parat ry),&5,7.2(Recreatlonal Faclllties) — Applicant has also provlded a site•speciflcplan,traffic Impact analysls,and architectural renderings. — Attachment 2features staff anelysisofcompliance. ORANGE COUNTY NOFM L GkROLLE*A 5 6 Cy Stober said "Schools: Preparatory" refers to private, public, or public charter schools. 7 He said the schools would serve K-8 and 9-12 students. He said the applicant does not have to 8 define who will be in the buildings, just that they will be schools. He said that similarly, the 9 applicant does not have to define who will operate the recreational facilities. He said no non- 10 conformities with the plan were noted, and no waivers as a condition of approval are being 11 presented to the Board. 24 1 Slide #18 CONDITIONAL DITI ICT - Review Process, Plan6ng Staff Review • Receive application and-check for completeness • Development Advisory Committee Review Neighborhood t a + To obtaln neighborhood inputon the proposal and allow the opportunityto explain the review process Planning Board • To make a recommendation of approval or denial of Zoning .Atlas Amendment Board of o Commission' — Public + To talo action on the appllcatlon to rezone ORANGE COUNTY NORT]r I_kRO]_LN.A 2 3 4 Slide #19 CONDITIONAL DISTRICT - 80CC ReviewRole Tonight'sS02rd of Commi&sionem Objective • Hear cram the applicant, staff,and the public • Review and discuss analysis and staff recommendation • Talo Acton on the Zoning Arlan.Amerndmant applimmbevn NCGS 16bb-7"b) 'Condolionsand sua-spocilresdandaedshnpositdina aerairronaldGslricfsd'raflae ;imiW to those that address the conformance of the dearekopment arW use of the srih�to tccat�aver»rrrent�rdlntirtes,pfaess adcpra�d p�rs�artd t�G_S. f B�D-�0 f,ot° the rmpacds reasortaGlyexpecte#tv tae gerrerate4 try the deVe0opr Vat or+ASe of the site,' ORANGE COUNTY 5 6 7 25 1 Taylor Perschau, Current Planning & Zoning Supervisor, continued the presentation: 2 3 Slide #20 Lawrence Road Partners RezoningApp I ication LawrenceRoad and U S 7 0 A Lawrence Road _. .. __Lr and US 70A - 9883-1i�-4355 J Lovoer Ew Prallettad and Unprotecled it Lawrence Road Partners c?aJamiesParker ORANGE COUNTY NOFM I CJLROLLNA 4 5 6 Slide #21 Lawrence Road PartnersRezoningApp I icabon I awrenre Road and [IS IDA ng Ar4wr� mm-c�z k�PIN CunwdZon III, Rural Ecsidential iR-11 k"9r' I - ■ MaiGrTranspcirtation corridor overlay Rcque40Zgnhg AL * Master Plan Devedopm-ent lMPD4D) * Noproposed 0ved2yDNt&tcharLges * fte:School:Preparatory,ReareatWLal Su JWWhWJAft R1,R2.R4-&EC.5 ORANGE COUNTY NORT]I CkROLINA 7 8 Taylor Perschau said that Master Plan Development is intended for mixed use 9 development. She said there are no proposed changes to the overlays. She said in this case, 10 both portions of the project are non-residential. She said there is commercial just north of the 26 1 site. She said the gray section on the map is the Town of Hillsborough jurisdiction. She said that 2 is why there is variation of the residential zonings and the higher intensive residential are closer 3 to the developed areas. 4 5 Slide #22 Lawrence Road Partners Rezoning App Iication tawrrnce Road and LS 100 R.aaai rrXJ v��n En MPG rU 1v41N g8H1.m155 f�ara�r4nna16�istriietRegu°iearrerrJs(U DO Sectlan�,gf ■ SiteSpecific Plan ■ Trafft Sttrvey 4 { ■ Efrenmerlt;l 4sessment ■ Landscape Plan A tyServkas Plan ■ Additlonal Information as Identiffed by f Reviewing Agencies Masterplwoearereoment!url#SeuUon6.,7) ■ AddilOW requIrementsforsfvs. archkemralcornmitrnenmiaputof / x pmpas,cd us 5 ORANGE COUNTY 111,'ORT]I CAROLINA 6 7 Taylor Perschau said there was a traffic impact analysis conducted for this development. 8 9 Slide #23 Lawrence Road Partners RezoninApp Iicabon awreface Road and LIS IOA .5d.-�pird�u��.n:.:...n.= .•:,nP:.t�,�u.,•,.,.-ce_i:ei�: Flatu VeLa nd Us+e M n esigunan 20 Year Transition Area areas that are in the process of allanfingfrom rural to uriaan,that are sultabl-e for wtlan-qpe dtoftfes and ICbl11+:]AI should be provided with puWo utilitiesGand r� Scr1+1Ce5�., • No proposed arnendmanl -- ORANGE COUNTY 10 27 1 Taylor Perschau said the project lined up with the 20-year transition area requirements so 2 there was no proposed amendment to the Future Land Use Map. 3 4 Slide #24 Lawrence Road PartnersRezoningAppIica#ioni Iaweenre Pnad and US ! UA h'tPtS51 Fiftm k-1 L)X MM w I I h R`.,rcel gRii},W 15}n,pI.I. Future Land Use Map Designaduin Resource Protection Area Land oonl,aininjisensilivt environmental �l respur ",hi910rica11g sipiripant literS, " and/orfeatureseonsidered unbuildable b cauw of thilrunsuitab l ty fGr development 1_ Stream Buffers 2. histoic StructuresatU 700& ®� ' Lamen cc Road _ IP " ORANGE COUNTY NORT1 r IJLRDIANR 5 6 7 Slide #25 Lawrence Road Partners Rezonin,gApplica#ion I awrcnce Hoad and US IOA f0.+,al HIhrQ,oY' arype{wll C[NS[C{ -V W 019M 4 6.eiundvsl HiM1 Central Orange Coordinated Area • Adopted in 2013for a shared land use 4isio-n in TD%vn's utility service boundary • "MixedResidentislneighborhood " IBM IWAI u—Integrals a uarMlly Dfsupportlkecam merc4l, pubucand semi-public uses and"n orpublic speoe.Small flcueiopm-ents Ilial provide only _ 5upportive non•resrmenual land uses rnan i0lr arrangementseraing moreth.arLN dwalring ur►Its In a walkahld nurrncr mapalso he romsldered." ORANGE COUNTY NOR PJ[CAROLINA 8 9 Taylor Perschau said the area in red is the urban service area for the Town of 10 Hillsborough. She provided the definition of"Mixed Residential Neighborhood" and said that staff 28 1 review found that it was a reasonable description of what is proposed with a school and 2 recreational facilities. 3 4 Slide #26 Site-Specific Eden I 5 6 Taylor Perschau said access for the project is on US-70A and through to Lawrence Road 7 with the school facilities on the south side of that road, tennis facilities, skatepark, and soccer 8 fields on the north. 9 10 Slide #27 Other Conditions Relevantto Application 1. S chools s h al I be se rved byTown of H I Ilsborough boroughforwaterandsewer utilltiestas required byHCGS 115(;-521fi)(Aft Im,p.97) A, R*OWWNI F lies served by o water*Ad sephs,w4h cepaoitr W sure schools,if"oded. 2, ShaIIadhere totheNCDOT r ommendationsfromthesubmitlhedTraffic Impact,Ana.I sls,end responslveto NCDOT/Orange CountyTranspertatien S e rvices Cepa rtrnent comments(Att,5 i,p.159) A. Ftovisiorr oftmTispKtADn newurlr Fmlrennmts enabled ang Ruled hytlie Kuno pal Sdwol irawporL3Mri k dsunce{"MSTAI leoslalwn NDSS 135-15125x1 S. I 15]mft W t%*Ua zorkMg or r*m*g mWeg Noas0ool,[sWAW04the level Fserflwofa Fond Faeillb orfaaies AWRgMe school arprodffWsiy locsfed'toMesohul."165a.7Q1 Applicantis coraraftingto 11 conditionsin ad Men to the site-speck plan. _AU L_ ORANGE GOUT 11 29 1 Taylor Perschau said the Town of Hillsborough would provide water and sewer utilities. 2 She said that recreation facilities do not have the reservation and will be served by onsite water 3 and septic. She said there is a letter from a soil scientist that found that there is capacity to serve 4 the schools with onsite water and septic, if needed. 5 6 Slide #28 Staff Review - Consistency Findin-4- Ordinance and Adopted Un ifled Development • ApplL-cation submittal complete in accordance Ordinance with Section 2.9 Conditional Districts and Section 8-7 Additional Standards for MPO-CO Site plan-conforms to use standards as required by Sacgon 5-7-2 Recreational Facilities and 5.8-4 Schools:Preparatory Comprehensive Plan 20 Year Transltion,-Resource Protection Area Central Orange Mixed Residential—whools and recreatidnaI Coordinated Area Land facllities considered to be"variety or supportive Use Pian commercial. public and mi-public uses and open or pu bl Ic space" ORANGE COUNTY NCSM, f CAIUILLNA 7 8 9 Slide #29 Applicant P ORANGE COUNTY 10 30 1 Jim Parker, one of the owners of the property, introduced their presentation. He thanked 2 the Board for going through the process and for the decisions they have to make. He said he 3 thought the project was a win for the county that would benefit youth and the community for years 4 to come. 5 6 Patrick Byker, attorney for the applicant, made the following presentation: 7 8 Slide #30 Proposed Rezoning Grange County, f Board of County Commissioners Meeting June 6, 202 9 10 11 Slide #31 i Y . ,f 12 31 1 Patrick Byker said the master plan has broad community support. He said 1,833 Orange 2 County residents signed petitions in support of the plan. 3 4 Slide #32 Orange County Comprehensive Plan Legend UZVu'atwshed Critical Areas Water Supply Watersheds QCtCKCA Joint Planning Afea . - Resoufm Protection Areas Public Interest Areas - 10 Year Tra neitlan woE lase© 20 Year Tranettlon � DEVIELOPMENT Rural Rasidanlial 1 Rural Bufer �kgri�tllural Residential M Ciky Limits ETJ 5 6 7 Slide #33 Orange County Comprehensive Plan Legend: V;a twshed Criftal Areas ' Water Supply Watersheds OCICKCA Joint Planning Area 4 Resource Protection Areas Public Interest Areas - 10 Year Tra neitinn - 20 Year Tri neftion Feral fsidential Rural Buffer i ,AgricuHural Residential - City Limits ETJ 8 9 10 32 1 Slide #34 Orange County Comprehensive Plan fit}-Year Transition Identifies areas changing from rural to urban in form and density. All densities of residential development would The appropriate. f-Wperid.k.F Eaiud.Use amt Zoatpiq.Waim a Ad ni lnl—=l "}Gni klp� —,I� 1-1,1nm a MM Nrdng&iiim—T -ft lam 01 U�at 130 Y..Brun Wil- 2 3 Patrick Byker said the project is in compliance with the 20-year transition area in the 4 Comprehensive Plan. 5 6 Slide #35 Orange County Comprehensive Plan Allowable Zoning in 20 year Transition Zone "20-Year Tran-sition. Land Use! Ch-A&IIIIration is located in areas that are in the process of changing Irrm iural to urban. Lfial are taLabla for urban type d@H'Sitet wind should be pirtvided with public LAiliLier and services tivlthin the second 10-ysar phasa of the plan. Aibivaibio MFID-CD Zoning Oksuict: The purpose of the Nlaster Plan D&velopyr-enl. Conditional District (MPD- CD) is to provide for unified"e scale nonresidential, and mixed-use developments that promote -economical and efficient land use, impi-cwed level aF amenities, appropriate and harmonious variety, creative deslr- and ia better anvironment through the approval of a general r.wr.vpl Master Plan the permits defined flexibility to accommodate land use ;JALk5IMent'J in response to evolviN razi rket tnarpd%, 7 8 Patrick Byker said that UDO Section 2.9.1 allows for the development team to go above 9 and beyond what is required. He said they are certainly open to other conditions that may be 10 reasonably related to the proposal. 33 1 Slide #36 " •iw I® 2 3 4 Slide #37 ZONING CONDIT ONS"WITH THE FORCE OF LAL4ii"IN ACCORDANCE WITH UDO SECTION 2.9.1(0(3) Within twenty four 124)months after the issuance of a certiflcateof occupancy for the school that Is a com po nent of MA22.0004,and subject to the availability of adequate right of way,and su bj ect to approval by the N.C.DepartmentofTransportation dNC Tland any other necessary regulatory authorities,the applicant will construct southbound and n vrthbaund left-turn lanes,with a ppropriatestorargeand tapers,on Lawrence Road at the intersection of Lawrence Road and U.5.70(collectively,the"L.awrpnCe Road-US.70 Tum Lanes"), and priorta issuance of the aforementioned certificateof occupancy,the -,r, ra.ntwill pasta performance bond with KCDOT;the'rNMOT Bond")pursuantto epplicableN'-CDOT banding requirements,and shall include Orange County in a rider to the NCDOT Bond as well,to guaarariteethe construction the Lawrence Road-U-S,70 Turn Lanes; OR in the event adequate right of way is not available atthe intersection of Lawrence Road and U,S.70,or dye to disapproval of the Lawrence Foa+d-U,S.70 Turn Lanes by any necessary regulatory authority,the applicant shall paytoOrange County the amoLint ofFOUR HUNDRED THOUSAND and ob/100 DoRars($400r000_00}, as the app Ileant's projected cost at this Ll me to construct the Lawrence Road-U-S. 70 Turn Lanes. The aforementioned payment of$400,000.00 shall occur prior to the issuance of the Ce rtlficate of Orr upancy for the school proposed as a component of MA22-CM4. 5 6 Patrick Byker said that for their first condition they worked with NCDOT and identified an 7 area of inefficiency at 70 and Lawrence Road and then described the condition of adding turn 8 lanes to Lawrence Road. He said in the event that NCDOT does not allow it, they will give 9 $400,000 to Orange County for that purpose. 10 34 1 Slide #38 ZONING CONDITIONS WrfH THE FIERCE OF LAW IN ACCORDANCE WITH UDO SECT ON 2.9.1('F)(3) 1.. Installation of a Type C buffer along Lawrence Road prior to issuance of a certificate of compliance for the school. �. Llghting;for the ball fleldsand tan niscourts shall be the minimum necessary to meet UDO requirements. . The property owner shall conduct a Traffic Impact Analysis WA) five 15) years after the opening of the school and submit the TIA to[orange[aunty PlannIngand Inspections Department_ 4. All handicapped parking spaces shall be installed with striped hashmarks to provide additional separation between vehicles. 5. Subject to approval by tlne North Carolina Depaetm-ant of Transportation,the property Buerger shall install a concrete median along with additional striping on Lawrence Road at the intersection with Old NC 19 Highway prior to Issuanceof a certifleateof c mplpancefor the school. 6. Subject to approval by the Horth Carolina [department of Transportation,the property owner shall install school zone/35 m.p.h.spud limit signage on Lawrence Road and US 70A in the viclnityof the school. 7. Subject to approval by the Town of Hillsborsrugh and the North Car-plina Department of Environmental Quality,in the event water service Is provided to the school,the property owner shall Install fire hydrants at required Intervals along US 70A prlorto Issuarrc-e of a certbflcate of cormhancefor the school. S. There will be no cafeteria facilitieswftin a school use if the site is served by on-site septic system. 2 3 4 Slide #39 ZONING CONDIT ONS WITH THE FORCE OF LAW IN ACCORDANC€WITH UDOO SECTION 2,9A(F)(3) 9. For a minimum of sic months after approval of this zoning atlas amendment, the applicant shall not submit any site plan application for .approximately 12 acres designated for a K-8 school use within PTI 9883-19-4355, and during those six months the applicant shall grant the Orange County Public Schools an exclusive right to negotiate the purchase or lease of approximately 12 acres for use as a _8 school. 5 � 6 Patrick Byker said the long list of conditions are included in the staff report. He said that 7 this provides a win for all parties. He said that the pandemic taught us that mental health and 8 physical health of the community are precious gifts that they should be thankful for and steward 9 every day with vigilance. 10 35 1 Slide #40 J. Pelphry Orange County Tennis Advocates and Players Tennis and Pickleba I I are hath fast growing sports for all Tennis advocates In Orange County and nationwide. To Northern Orange County residents,Fairview Park tennis courts are quickly becoming the most popular place in town.There are 3 pub IIccourts at Fairview Park. Orange County leases these courts to: Cera nge Tenn is Club Durham prlvateschool for team practices EmpactTennis This is a lot of action for"only"three publictennis cou rts. 5chr,asticTea m play requires minimum Qf 6 courts 2 3 John Pelphrey gave the Board a petition with signatures of support for the project. He 4 said the Orange Tennis Club operates as a 501(c)3. He said he has lived in Hillsborough for the 5 last 18 years. He said that the Tennis Club are always looking for other places to play. He said 6 they run clinics five days a week and they would be able to utilize the space for multiple sports. 7 He hopes that it is run similarly to the SportsPlex. 8 9 Slide #41 J. Pelphr y Public Tennis Courts in Orange County Corn pare our 3 public courts to: Durham County-61 Towyn of Chapel Hill- 16 Mebane- 9 Additionally,with the growth of pickle ball which requires court space,there i is a clear need for morecourts open to the public in the northern portion of _— this County --- - � ,, There are no indoor tennis courts 10 36 1 John Pelphrey said that the Orange Tennis Club gave his family connection to other 2 neighbors. He said he teaches tennis to hundreds of children and adults. He said that the lessons 3 go way beyond play and helps those learn how to manage emotions. He said the Orange Tennis 4 Club has given them a sense of belonging. He said that Orange Tennis Club and HYAA can join 5 forces to build great people. 6 7 Slide #42 J, pelphrey Orange County Tennis Advocates and Players Orange Tenn is Club is a community based nen-profit tennis organizatlon with about 200 members made up of families, couples,Ind lvidualsand youth, Our focus is providing an affordableor free options for tennis lessons,league and clinic play, For 15 years with have had consistent membership growth. At this point being limited to our leased times on the only three public caurts,we have reached a maximum capacity in this part of the County. 9 John Pelphrey said that it is important to recognize that the population growth in Orange 10 County is inevitable. He said that he wants to make it an inclusive place for the young and young 11 at heart. 12 13 Patrick Cummings from HYAA continued the presentation: 14 15 Slide #43 Support & Determination of Beed Hillsborough Youth 0kletic Association tTIYAA)is approaching desperation to cootowe our amass 50-year hradipgn of teiiv"children in our community the waatbes of laeing team players,respecting opponents,and good sportwwriship. Formally incorporated in 1976 with evidence of local baseball datN back to the 1040rs,FtYAA remains a cornerstone of the Ftlfsborovgh and Orange County community twwing served more than 10,0130 - childrenover our twstary A.MqW The Town of HEsboronh plaacs to consiroct a building near the tragi tracks on what is now FtYAKs Collins Field in + nc r�rct lr�C1 E F�sborough• With no support from the Town on a new _ locativa,fort3be5e flehds asci overt disdain forour plight HYAA stands to lose access to akm5l halt of the fiehds we curreffIty use.This puts the futarre of hhe league and impact our volunteers make on the co nwA.rnityr at-risk. The Lawrence Road Developnwrit is a REAL change to save softball and baseball in Hillsborough anti nurtbern Orange County 16 37 1 Patrick Cummings described the demographics of the players at HYAA. He said that 2 professional baseball and softball players are leaders. He said this is a baseball and softball 3 project as well as an economic development project. He said HYAA is a volunteer run 4 organization. He said they pay$10,000 to Orange County each year for the use of existing county 5 fields. He said this year was the biggest year they had ever had for softball. 6 7 Slide #44 Support & Determination of Need :,s the C:r:..^t has groom,so has the demand for recreational i.aseba e a rd sof ball In the upcoa+ing S;prng 2023 seeson 116 coaches and countless other volunteers wA serve 425 basetaall )�r r ptayeis and 99 soRball players - -- The faaciLkies that FfYAA currently uses are as WIows: Sa I cl- VC -AdL— nt dnc Cameos Field i4 fields ser ling chicren ages 4-O:F trimae Exchange Field t1 field serving children ages 0.10r urley Field (1 field servkg children 11.12) vk or&TMSfU�cr an arTtU&hon atat • Fairview Field(i Feld ser.-ing ctrddren ayes 9.12E f °"}e" '"Y=W I A&M wan►my irm to mea drs--raged Cedar Grave Field(3 field searing cWren ages 4-15) K's f i'e t y"o3--*"MW HYAA°,o-*.-s fi.r� Ef9and Cheeks Field(1 field servarg cWren ages 4.12) -,,d wr-"e err&*M' )E -,n erwo Fm i&—r, Once the Town takes Collins Field away from HYAA,our kd1°27�oranr- ycueleest and largest div>i}sions ofbase`n a-d wAlcall may not have a houaae to Play 8 9 10 Patrick Cummings played a video with information about HYAA. 11 12 Slide #45 Support & Determination of Need Tuve HYAA Board of Directors has been working with the Developer of the project and Orange County sUrTfor over a year ars we seek a location for new Wd.:s for the cWren of our leagm Thanks to the efforts of volunteers and community sponsors quer the lest 10+ years,HYAA currently has the funding to begin design and constnKtlan documents for the fields Our volunteers have elso put together a fundraising plan to gather the recOred support to construct the 5 fields shown in the project renderings. HYAA Is In position to make the Lawrence Road aeveioprtrtentthe key to supporting the children of our community for the next 1,00 years. 13 38 1 Slide #46 presenter Questions? 2 � 3 4 Cy Stober continued the presentation: 5 6 Slide #47 • Attachments & 4 • Notices were mailed via first class mail to property owners within 1,000 ft. of the subject parcel on May 22, 2023. • ins pasted the subject parcel an May22,2023. Application information has also been posted on the Planning Department's"Active Deve lcpment"web page. ORANGE COUNTY M-31 ]I CAROLINA 7 8 9 39 1 Slide #48 Public Notification Town of Hillsborough was provided with copies of plans on January 13 • Comments provided by staff,January 28 Meeting held outside Development Advisory Committee to discuss comments among Torun, ApplIcant, and Gounty Attachment 5.d,p,189 ORANGE COUNTY rlOfrn i CAROLLNA 2 3 4 Slide #49 Staff Analysis (Attachment ) The proposal is consistent with the allowed zoning districts for the Comprehensive Plan and thefuture land usein the COCA. The Comprehensive Plan's description of the 20 Year Transition Area conforms with the proposed use and reflects existingzoning and land uses that arse found within an area transition ing from rural to urban. The COCA's "Mixed Residential Neighborhood" definition supports the proposed use as a public/somi-public ,..infill arrangement serving more than 50 dwelling units in a walkable manner..," ORANGE COUNTY NOR-n[G''LROL[NA 5 6 Cy Stober said that staff requested that sidewalks be made on all public roads, which the 7 applicant was open to, but NCDOT denied the request. 8 9 40 1 Slide #50 CouMy RoIles for Review Process . Determine application completeness and analyze proposed Zoning Arias Amendment with Cornprehenaive Plan • Planning Director Reaammendation Planning Board • Hear from the applicar`t, staff,and tie public • Review and disctiss analysts and stall recomawdatIon • Recommend approval or denial to Board of County Commissioriers Board •Schedule and hold puhhe hearing to receive appilic:allcn •Hear from the appate.ani,staff.aid the public •Review and&cuss analysis and recommendations from staff and Plate Board •Clue public hearmg •To take action on tilt apwatloe to rezone ORANGE COUNTY r'Ofrn r CAROLLNA 2 3 4 Slide #51 Current Summaryof Conditions 1. Application.Project shall be completed as presented in approved site planJapplicationpacket ApplicaUon to rezone the property to a cnditonal DistrictshalI be pmcessedin accordance with the procedures in Unified Develop mentOrd inance, action M (Conditional District Requirements)and 6.7(MPD Requirements); ORANGE COUNTY NO Rn i G''LROL[NA 5 6 7 41 1 Slide #52 urrenAt ummary of Conditions 2. To construct lefttum laneswith 150'of full storage at both siva driveways(US 70A and Lawrence Road), per NCDDT requirements; a. Attachment 5i.p,259 ORANGE COUNTY t OOT][C/iROLINA 2 3 4 Slide #53 urr nt urnmary of Conditions 3. To construct southbound and northbound lett-tum Lanes on Lawrence Road atthe intersection of Lawrence Read and US 70.Thisoffer to construct would be accompanied bythe posting of a performance bond with NCDOT to,guarantee the constructon of the aforementioned turn lanes.Should such construction not be acceptable due to lack of avaiIAIeright-of-wayordisapproval by any necessary regu I atory authority, the ap pi 1 ca nt offe rs to instead pay$400,000 to Drange County. Either one of these ccrnmitments is offered to be realized prior to issuance of the Certificate of Occupa ncy for the school, a. Attachment Id.p.28 ORANGE COUNTY 5 6 7 42 1 Slide #54 urrent u miry of Conditions (Attachment 1pk p.105) 4. Installation of a Type C buffer along Lawrence Road promo issuance of a certificate of corn pIiance forthe school; 5. Lighting for the tennis corm shall be the minimum necessary to meet U D 0 requirements; 6. The property own ar shall eonducta Traffic impact Analysis(TIA)flye(5) years after the opening of the.school and.5ubmitthe TIA to Orange County Planning and Inspections Department; 7. All handicapped parking spacesshall be installed with striped ha5hmarks to provide additional separation between vehicles; --Z-- ORANGE COUNTY rlOrrn i CAROLLNA 2 3 4 Slide #55 Current Summaryof Condition's (Attachment 1p, p.105) 8. Subjectto approval bythe NCDOT, the property ownershall install a concrete median alongwith additional striping on Lawrence Road at the intersectionwith Old NG 10 Highwaypdor to issuance of a certificateof complianceforthe school: 9, Stibjectto approval bythe NCDOT, the property cwnershall install school zone/35 MRH speed limit signage on Lawrence Road and UG 70A in the vicinity of the school; ORANGE COUNTY NO Rn[CkROL[NA 5 6 7 43 1 Slide #56 urrent ulmmary of Conditions (Attachment 1R, p.,105) 10. 3uhjectto approval 4ytheTown of Hillshorough and the North Carolina Departmentof environmental Quality, in the eyentwaterservice is provided to the school,the property owner shall install fire hydrants al required intervaIs aIong US 70A pdorto issuanceofa certificate of compIiia nceforthe school; 11. There will fie no cafeteria facilities if the site is served by an on-site septic system;and ORANGE COUNTY t OFM[C/iROLINA 2 3 4 Slide #57 Current Summary of Conditions (Attachment 1P, p.105) 12, Fora minimum afsix monthsafterapprovail of this Zoning Atlas Amendment,the applicaintshall not sribmitany site plan application for approximately 12 acresdesignated fora school use within PIN. ' 883-19-4355,andduringthosesixrnonths the applicantshaillgrant the Orange County School District anexclusive right to negotiate the purchase or lease of approximately 12 acres for use as a K-8 school, ORANGE COUNTY 5 6 7 44 1 Slide #58 Staff Analysisand Recommendation • Planning Director reoornmends approval of: — The Statement of Consistencythat the amendments are reasonable,in the public interest,and nerve Land Use Coal 6(Attachment 7);and — The proposed ordinanceta amend the Unified Development Ordinance and ZoningAtlas(Attachment 9). ORANGE COUNTY rlOrrn r CAROLLNA 2 3 4 Slide #59 PIan nin Board Recommenda#ion - Attachment 6 APRIL 5 RegularMeeting PlannfngBaard Mgen review of the MPD•CD znningapplicatlon Pu bI is comment was not yet received nor were deliberations held;meeting was continued to April 19 APRIL 19Spwial Meeting — Plan ningBoard vefted 5-5 on a motion to approve with cooditions(Conclitions — Meeting was continued inWertaachieve majortyvoteonthe recommenciationfor approval/denial required by Pulesof Prmedure MAY Regular Meeting — Voted 7.3 to recommend denial of the req utst — The Statement of I nnsistencyfeatures three of the Planning Boards rations les for recommending denial{Attachment B} ORANGE COUNTY Nunn[CkROL[NA 5 6 7 45 1 Slide #60 Planning Board Recommendation - Attachment 6 • 'doted 7_3 to recommend denial of the request — Recommendation found ineonsisteneywith 2030 Comprehensive Plan's Land Use 0bjectives 1.1, 1.2, 3.1, 3.2, & 6 — The 3taternent of Incensistengfeatures three of the Planning Boards rationalesforrecommending denial (Attachment8) ORANGE COUNTY rlOfrn i CAROLLNA 2 3 4 Slide #61 Recommendation forToni ht The Manager recommends the Beard: • Receive the rezoning application; . Consider the Planning Director's and Planning Board's recommendations; Conduct the Public Tearing and accept pudic comment; • Deliberate on the proposal, as desired; and ORANGE COUNTY NO Rn[CkROL[NA 5 6 7 46 1 Slide #62 Recommendation forToni ht • Vote To Approve or Deny the Statement of Consistency (Attachments 7 or 8}and the proposed ordinance (Acta chem ent $) — when adopting or rejecting any zoning tent or map amendment, the [Gomrniz,gionvrs]shall approve a brief statement describing whether its action is carislstent or In conslatent Wth an adapted compraMnslve or land-use plan_ Vote to Deny mtwbe baseclon a sietedrabonWe NCGS 16OD-4505 ORANGE COUNTY rlOfrn i CAROLLNA 2 3 4 Slide #63 Recommendation forToni ht • Vote To Apr� or ggny the Statement of Consistency (Attachments 7 or 8 and the proposed ordinance (Attachment $) — When adopting or rejecting any petition for a zoning map amendment, a slalement analyzing the reasonableness of the urauased rezionina shall be approved by the[Comm;ssewora].This statement of reasonableness may consider._. (i)the size.Physical conditions, and other attributes of the area proposed to be remand, (iii the benefits and detriments to the landowners, the neighbors, and the surrounding community. (iii)the relationship between the current actual and permissible development or the tract and adjoining areas and the devetapment that would be permissible under the proposed amendment, (iv)why the action tWi en is in the public interest and (v)any ebanrged condltions warranting the amendment. NC136 1600-605 ORANGE COUNTY 5 6 Commissioner Fowler asked if the left turn lanes were only required at the intersection of 7 Lawrence Road and US-70. 8 Cy Stober said that is condition 2 and there are left turn lanes at both entrances and the 9 applicant is also offering to construct turn lanes at 70 as a condition of approval. 47 1 Commissioner Fowler asked if the intersection at US-70 crosses over the ephemeral 2 stream, so she asked if there would be a bridge. 3 Jim Parker said it would handled by a permitted pipe culvert. 4 Cy Stober said that would be a federal and state permit that is facilitated at the county 5 level. 6 Commissioner Fowler asked if that is a common way to deal with this. 7 Cy Stober said yes. 8 Chair Bedford asked if it is known that there is available right of way, who handles the right 9 of way, and are there doubts about right of ways. She also asked why the applicant would give 10 the county money. 11 Patrick Byker said it is difficult to know exactly how much there is on a ditch-section road 12 and it is often difficult to ascertain what temporary construction easements might also be required. 13 He said the challenge for the private sector is that there is no private right to acquire right of way. 14 He said that if it turns out there is not enough right of way then any of those factors would make 15 it impossible to construct the turn lanes. He said it is their goal, but if it is not possible, they will 16 give $400,000 to the county and they can work with NCDOT to determine the turn lanes. 17 Commissioner Richards said she would like to better understand the mixed residential 18 neighborhood designation in the central Orange coordinated area. She said that it talks about 19 small developments that support less than 50 dwelling units in a walkable manner and this 20 development will not have sidewalks. She asked if it still consistent with that requirement if it is 21 not walkable. 22 Cy Stober said that in his professional opinion, yes. He said that the private street being 23 constructed will have sidewalks and be privately maintained. He said that the applicant included 24 sidewalks in the application but the regulatory authority, NCDOT, prohibited those. He said that 25 the county acted in good faith and the applicant was obliging, but the regulatory authority denied 26 it. He said the land use language is being undercut by the state. He said it would exist regardless 27 of the use that is there. He said that the applicant has made the project as walkable as possible. 28 Vice-Chair McKee said that the Chair, Vice-Chair, and Manager meet with NCDOT 29 regularly to discuss NCDOT roads in Orange County. He said that this denial does not preclude 30 a future approval of the sidewalks. 31 Cy Stober said it was the lack of connection to an existing sidewalk network and the lack 32 of a maintenance entity that led to the denial. 33 Vice-Chair McKee asked if it was precluded permanently. 34 Cy Stober said it would depend upon the approval of NCDOT and that it would have to be 35 a new conversation. 36 Commissioner Fowler asked about the hash lines for the handicapped accessible parking. 37 She asked how they will they make sure that it happens. 38 Cy Stober said these conditions can be enforced by staff. 39 Jim Parker said the conditions run with the land. 40 Vice-Chair McKee asked if HYAA was going to buy the fields. 41 Patrick Cummings said they have a fundraising plan to buy the fields. He said their board 42 has done their due diligence to begin design and improvements immediately. 43 Vice-Chair McKee asked if the cost of the fields will be borne by HYAA without county 44 involvement. 45 Patrick Cummings said ideally it will be fully grant funded but they have a plan in place to 46 build and build fast. 47 Chair Bedford asked why there would be a traffic study in 5 years. 48 Cy Stober said the Planning Board's minutes reflect one board member's concerns about 49 this becoming a recreation destination and if a future traffic impact analysis would warrant further 50 improvements. He said that would be public knowledge and could initiate an amendment to the 51 zoning that would tie offsite improvements to the project. 48 1 Chair Bedford asked if it would go through the MPO SPOT process. 2 Cy Stober said that would be one path and the other is staff analysis that would obligate 3 the developer to future improvements. He said the path Chair Bedford described is that this area 4 has become a destination so it needs improvements and it would be entered into the SPOT 5 process. 6 Chair Bedford asked if it was legal to require this condition of future improvement. 7 John Roberts said that any condition that the Board imposes is lawful for staff to enforce. 8 He said that he can't say if it is legal or not, but it would be enforceable by the staff until it is 9 overturned. 10 Chair Bedford asked if they could delete conditions. 11 Cy Stober said yes, it is part of the negotiations. 12 Chair Bedford asked if it has to be agreed upon by staff and the applicant in writing. 13 Cy Stober said it could be in email. 14 Chair Bedford said she is concerned about skate park liability. She asked if the applicant 15 is obligated to build the skatepark. 16 Cy Stober said the applicant is obligated, and that would be enforced by staff. He said 17 they would have a conversation with the developer, and they would not issue the "C of C" for the 18 clubhouse until they provide some financial surety that the skatepark would be realized. 19 Chair Bedford asked if the county and the Town of Hillsborough have added the water and 20 sewer in the ten-year transition areas. 21 Cy Stober said no not universally. 22 Chair Bedford said there was no intention to have lighting on the fields, but the condition 23 said they would have low lighting. She asked which is accurate. 24 Patrick Cummings passed a map to the Board showing a lighting configuration for the 25 baseball fields. He said the first proposal to include lights was a capital discussion rather than a 26 planning or zoning one. He said they do intend to install lighting at some point due to capacity 27 issues. He said they can extend into the night with lights, and they would be used. He said that it 28 was stated so they would not have to come back for permission to install the lighting. He said that 29 any lights would comply with Orange County's UDO. He said that they feel they can achieve the 30 UDO requirements. 31 Chair Bedford asked about the slides that are in conflict and what the proposed condition 32 is. 33 Patrick Cummings said they are agreeable to a condition that would require them to have 34 no lights at a certain time in the night. 35 Cy Stober said the drafted ordinance restricts it to just the tennis courts and the condition 36 presented by the applicant is for all facilities. He said that would need to be agreeable to the 37 Board. 38 Commissioner Fowler asked how long they have to bring the plan to fruition. She said 39 she thought it was seven years. She asked what happens if they decide to change course. She 40 asked if there is a time limit they have to wait before they ask for rezoning. 41 Cy Stober said there was no time limit, but they would still have to go through staff review. 42 Commissioner Richards asked about the future land use map designation and the public 43 utilities and services. She asked if there is a plan to have public services. 44 Cy Stober said the utilities plan in the packet rely on the Town of Hillsborough to extend 45 water and sewer and the state law allows for a school to request a utility reservation. He said the 46 applicant has requested that. 47 Commissioner Richards asked if the Town of Hillsborough has the right of refusal, or if 48 they are mandated to provide it for the school. 49 Cy Stober said the statute requires the utility reservation, but the discussion of extension 50 will be between the applicant and the town. 49 1 Commissioner Richards asked if the conversations have happened or if they have not 2 been approved. 3 Cy Stober said they have not yet been approved yet. 4 Commissioner Richards clarified that the school is requesting the utilities and the fields 5 will use septic. She asked why the schools will not have a cafeteria. 6 Cy Stober said it would be if the school is on septic, it would be fats, oils, and greases and 7 that makes the septic harder to maintain. 8 Commissioner Richards said that seems like a big deal that it is unknown if the schools 9 would have water and sewer extended. She asked if they approve the proposal and then they do 10 not receive the extension. 11 Cy Stober said he would defer to the applicant because they had a lunch or meal strategy. 12 Commissioner Richards asked if this issue should be considered in their decision. 13 Cy Stober said he thinks it is a matter to consider. 14 Commissioner Richards said that in the 20-year transition area it is an area changing from 15 rural to urban, it is suitable for urban type densities and should be provided with public utility 16 services. She asked if there is an agreement with the Town of Hillsborough to provide those 17 services. 18 Jim Parker said the Town has reserved capacity for the 9-12 school. He said that is 6,000 19 gallons per day and they have a letter for that. He said the extension of the lines would be charged 20 to the school. He said that the site is served by water all around the property, but sewer is the 21 only utility not at the property. 22 Commissioner Richards said that the plan also calls for a K-8 school and asked if capacity 23 has not yet been reserved. 24 Jim Parker said that has not been reserved at this time because there is not a user for that 25 parcel. He said the K-8 parcel is available but no user has been identified. He said once they have 26 a user, they would request the capacity from the Town of Hillsborough. 27 Commissioner Richards asked what the commitments are for the project. 28 Chair Bedford asked if they were allowed to consider the commitments for the project. 29 John Roberts said they can certainly ask it. 30 Jim Parker said HYAA is using the fields and the tennis club is the other parcel. He said 31 those would be well and septic. He said the school use would be public water and sewer and the 32 current user identified for the 9-12 school would not have a cafeteria or showers. He said that is 33 the way their model works. 34 Commissioner Hamilton said it seems incomplete because it talks about how municipal 35 water and sewer are for the school buildings, but there is nothing that discusses the impact on 36 the septic system. She said an understanding of the impact to the neighbors who are on wells 37 and septic systems is also incomplete. She said it would be helpful for her to understand if there 38 is more information available and to understand the impact on the community. 39 Cy Stober asked for clarification. He asked if the concern is the potential adverse impact 40 of a septic system and a well. He said the Department of Health subject matter experts are in 41 attendance. He said the technical evaluation and the septic related permits have not been 42 provided to staff. He said the operations of those have to conform with state laws. He said that a 43 failure would be messy in regard to jurisdiction. He said the expectation is the system will perform. 44 He said the groundwater analysis was done but he cannot speak to how that might impact the 45 neighbors. 46 Vice-Chair McKee asked if there are strict state and county guidelines for wells and septic 47 systems. 48 Victoria Hudson, Environmental Health Inspector, said Orange County's setback rules are 49 stricter than the state's. She said that depending on what the development tends to be with the 50 athletic fields, they will not know until they receive an application, so they cannot speak definitively 51 about what is needed at this time. She said that at the time of application, they will evaluate the 50 1 soil or, depending on if it is a large system that is engineered, they will need the work of the 2 engineer to make sure it is installed according to Orange County regulations. 3 4 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to 5 open the public hearing. 6 7 VOTE: UNANIMOUS 8 9 PUBLIC COMMENT: 10 Margo Lakin said that the Commissioners are reminded that they are to only consider the 11 land use when deciding how to vote and are told that the business or the tenant who might occupy 12 the land should not be considered. She said the proposal does not meet Hillsborough's Land Use 13 or Sustainability plans. She said that the proposal is not in a walkable neighborhood and there 14 are no plans to build through 2050. She said in the 2030 comprehensive land use plan there are 15 eight planning principles, and the proposal meets none of them. She said it does not meet 16 objectives 1.1,1.2,2.5,2.8,2.9,3.1,3.2,3.6,6.2 or WASMPBA 2G, 6A or 6E. She said this is a spot 17 zoning request to make the Town of Hillsborough provide water and sewer to a future landlord's 18 property. He said his primary desire is to get water and sewer from the town. She said that she 19 strongly believes that town officials should decide how the water and land is used. She said that 20 it is not a dream about a school or ballfields. She said it is spot zoning that will give an LLC 21 unmitigated power to dictate where water and sewer expands. She said that the one tenant is a 22 charter high school and the other are unknown. She asked them to deny the request. 23 Hollis Chatelaine said she does not understand why something created by man and 24 destroyed by man is called vandalism and when something that is created by nature and 25 destroyed by man, it is called progress. She said they have heard many arguments about roads, 26 school, safety, sewers and wells, athletic fields, and the developer's legacy. She said that they 27 are not considering the bigger picture. She said there are over 60 varieties of birds, and her yard 28 is designated as a bird sanctuary by the National Audubon Society. She said even with this, they 29 no longer hear the call of the redwing blackbirds or see the indigo buntings or wild turkeys. She 30 said that the development is taking away where they live and nest. She said that the US has lost 31 1/4 of the birds since 1970. She said light pollution is killing them. She said that North Carolina is 32 a vital corridor from New England to the tropics. She said that Lawrence Road is habitat to eight 33 threatened species of migratory birds. She said that thousands of animals will be killed and 34 nesting areas for birds, amphibians, and insects will be lost forever. She said they need to look 35 at the big picture. She said that they need to protect the environment for the future. She said that 36 she wonders if the legacy of the developer will be progress or the killing of the species in their 37 natural environment. She asked them to vote no. 38 John Hughes said he has lived in Cedar Grove since 1974. He said he empathized with 39 people in the Eno community. He said he was a social worker and worked with kids for about 35 40 years. He said they were high risk kids. He said he attended a meeting at Orange High School 41 where the athletic director said that children involved in organized activities were less likely to 42 participate in drugs, have early pregnancies, and less likely to engage in self-destructive behavior. 43 He said whether or not the Lawrence Road project is approved, he said he'd like for the Board to 44 help organizations that help children participate in organized sports. He said he encouraged them 45 to provide organized space for athletics and to work with already established organizations. 46 John Dempsey said that approving this project would be in direct conflict with the 47 WASMPBA. He said Hillsborough turned down this parcel for the extension of utilities. He said 48 the developer then came to Orange County with a spot zoning request. He said that now the 49 residents of Hillsborough will shoulder the burden that benefits an LLC. He said that Hillsborough 50 has provided their reasoning for denying the project. He said that if the Board approves this 51 despite Hillsborough's denial, they would be setting a precedent and setting a policy where any 51 1 real estate interest could command any jurisdiction to extend utilities to any parcel in Orange 2 County by virtue of signing a letter of agreement with a school. He said that this proposal would 3 rip Hillsborough's new land use policy to shreds. He said if they approve the spot zoning request 4 it would also rip the WASMPBA agreement to shreds. He asked the Board to vote no. 5 Meaghun Darab said that the developer's mention of using septic and well would be a 6 major change to the scope of this project. She said that a cafeteria has never been in this plan. 7 She said that the soil report said that there is 8 acres required to accommodate the school. She 8 said this site plan only shows septic for the recreation fields and does not account for the school. 9 She said that on January 24, 2022, during Summit Engineering's presentation to the Town of 10 Hillsborough, they said that the fields only become a reality if utilities are allocated for the parcel. 11 She said that if the developer goes forward with the development of a school and tennis club, the 12 area where the fields are currently shown will be dedicated entirely to septic. She said the use of 13 septic is not in the site plan. She said if septic is going to be used for the school, the developer 14 should withdraw the request and submit a new one. She said that she wants the board to think 15 critically when the developer speaks of septic for the school system. She said that the developer 16 owes the Board of County Commissioners the entire picture of this development. She said that if 17 they are keeping the site plan as presented, then the statement of not needing Hillsborough water 18 and utilities should be retracted. She said the site plan as shown, should be voted no and asked 19 the Board to keep the area rural residential. 20 Katie Harper thanked the Board for taking public comment. She said her family lives near 21 the development. She asked the Board to vote no on the rezoning. She said that the application 22 is inconsistent with land use goals and objectives, particularly with respect to walkability, 23 connectivity and preserving the rural character of the community. She said that Lawrence Road 24 is not appropriate for any kind of school. She said that she understands why this is a difficult 25 decision. She said that it seems that it is in the best interest for the families that attend the 26 Expedition School because they will receive priority enrollment at West Triangle. She said that it 27 is also a project that seems to be in the best interest of HYAA families and they would receive 28 much needed new fields. She said that it is in the best interest of tennis players who want more 29 courts. She said that it is not in the best interest of the public at large. She said that there is no 30 public transportation or sidewalks. She said that this project would not preserve the rural 31 character of the community. She said it is not in the best interest of the vast majority of 32 Hillsborough residents because their water and sewer rates are already expected to increase 6% 33 in the coming year. She said that more rate increases will follow if this passes. She said that the 34 town voted no on providing water and sewer and if it passes, they will be forced to. She said it is 35 too costly for the town and provides no tax revenue. She thanked them for the proposal to 36 renovate Fairview Park. She asked them to look into options for new sites for HYAA and West 37 Triangle School. She said the fields are all good ideas but not in this location. 38 Lynn Carswell said asked the Board to please vote no, and keep this property zoned rural 39 residential. 40 Hillary Mackenzie asked the Board to vote no on the spot rezoning and keep the parcel 41 zoned rural residential. She said she is an advocate for traditional public schools and is against 42 the funneling of money to charter schools, it does not matter the type of school because they do 43 not have public utilities there and it does not make sense to provide them. She said she was 44 surprised by the proposal by Jim Parker to negotiate with Orange County Schools to build a new 45 school because this is not actually a possibility because there are no funds for this. She said that 46 the Town of Hillsborough approved a skatepark to be built in Cates Creek Park. She said that 47 the town has already voted no on the project, and it is not in the best interest of the public. 48 Cathy Vinski said she lives in Hillsborough and that for the same reasons put forth by 49 others, the spot rezoning is not in the best public interest. She asked the Board to vote no and to 50 keep the land rural residential. 52 1 Matt McDermott said he and his wife have lived for 24 years off of Lawrence Road. He 2 said that investment 101 is to find that one component that holds undeniable value. He said that 3 this site, and what would make it more valuable in the eyes of an investor, is publicly provided 4 water and sewer. He said that the applicant wants it and has leveraged a relatively new general 5 statute to get it. He said that Hillsborough struggles with water and sewer. He said that 6 Hillsborough elected has a smart growth agenda. He said that if further concessions are made by 7 the applicant for approval, that it is just the cost of doing business for them. He said that if this 8 request is approved, any changes desired by the applicant will be outside of a public forum and 9 they will have to live with the result. He asked the Board to demonstrate that they are financially 10 responsible. He asked them to demonstrate that they are good stewards of Orange County 11 taxpayers' dollars and vote no. 12 Hart Edmonds said this project is not a philanthropic enterprise. He said anyone would 13 be in favor of providing athletic fields for the youth in the community. He said that the testimony 14 from the fields supporters has reminded him of the movie "Field of Dreams." He said this is built 15 on the notion that if you build, they will come. He said it is built on speculation. He said there is 16 no purchaser for the K-8 property, and he does not imagine there can be a high school with no 17 cafeteria or with a sports program with no showers. He asked the Board to vote no. 18 Vicki Hill said she lives in the Little River Township. She said what she is heard from the 19 developers has been confusing. She said a lot of people had to look into the information 20 themselves, and they are here tonight as a group. She said the application does not meet the 21 goals in the 2030 plan. She said she has heard the planning department say that the rezoning 22 request is consistent, but she has heard that the proposal doesn't meet all of the goals. She said 23 there is a discrepancy there. She said they have heard a lot of discrepancies through all of the 24 meetings they've attended. She said there is a need for organized sports for children's mental 25 health. She said they need access to sports. She asked if the groups build the facilities, will the 26 high school have access to the ball fields. She said that the Town of Hillsborough has said that it 27 would be a financial hardship, but they are being forced to, they will have to. She said that the 28 neighbors have said they have shallow wells and asked what is going to happen when you have 29 those facilities put in. She asked the Board to vote no. 30 Robin Barnhill said for many reasons already mentioned, this spot zoning request is not 31 in the best interest of the public. She asked them to vote no. 32 Jane Guede said she has lived in Orange County for 50 years. She said this rezoning is 33 a terrible idea. She said they are being asked to sign onto an elephant in a shoebox and it also 34 seems to be a pig in a poke. She said they have heard about wells and septic for the fields, but a 35 charter school would demand that the town provide water lines. She said she is very concerned 36 about water lines, water rates, and long-term damage to environment and water supply overall. 37 She said they've heard about turning lanes, if there will or won't be, but it depends on what 38 NCDOT says. She said that turning on Lawrence Road is already horrendous. She asked them 39 to vote no. 40 Robb Minton said he and his family have lived on Wingate Drive for 25 years. He said 41 Hillsborough is known for its rolling hills, lush green forests, walkable trails, rivers, rich history, 42 residents note reasons for coming there include a peaceful lifestyle and sense of community. He 43 said those reasons alone bring tourism and a real tax basis. He said that these rural values are 44 consistent with the land use objectives. He reminded the Board of the reasons why the Town of 45 Hillsborough voted against this rezoning plan. He said one is the Comprehensive Plan Summary, 46 Section 5 says adapt policies to move the community towards sustainability. He said that this is 47 not part of that. He said that section 6, says to promote land use values while protecting natural 48 resources. He said that this application is not part of that section. He said that section 9 focuses 49 on pollution prevention and waste reduction. He said that this project does not meet this. He said 50 that section 11 says to protect their water supply, and he added that no one has mentioned a 51 hydro-geographic survey. He said there are residents that depend on wells for their water supply, 53 1 and no one has looked into what is going to happen to their wells if this project is approved. He 2 said that the Town of Hillsborough has already denied their request for water usage for the 3 schools. He said that in view of climate change, the earth is heating up. He said this is not a good 4 idea at all and asked the Board to please vote no. 5 Charlie Clouse noted petitions against the development. He said that there is one with 6 1,257 signatures that oppose the rezoning. He said that he also has a Carolina Tarwheels, a club 7 of over 500 bicyclists, that are against the proposed development. He also said there is opposition 8 from the New Hope Audubon Society. He said that the developer's attorney said that a lot of the 9 homes in that area have water and he said that needs to be looked at because there are very few 10 homes in that area that have public water. 11 Scott Czechlewski said he is the CEO of the Hillsborough's Chamber of Commerce and 12 that his comments were on behalf of the Board. He said that the applicant created a plan that fits 13 within the scope of a development deemed appropriate for this site. He said that everything to 14 approve this charter school has complied with all state and local authorities. He said that the 15 charter school has been approved to be placed in Orange County by the State Board of Education. 16 He said that it is their opinion that the application complies with the Orange County 17 Comprehensive Land Use Plan. He said that the parcel is in the 20-year transition area, meaning 18 that the county intended for this area to evolve. He said the athletic fields are sorely needed. He 19 said there is a significant shortage of baseball, softball, tennis, and pickleball courts in the area. 20 He said that is why this project has strong support from the HYAA and Orange Tennis Club. He 21 said there will always be traffic fears with any new development, the developers' commitments 22 will help alleviate those concerns. He said that many proposals for this property have been made 23 for this parcel over the last 15 years and all have been denied. He said the area youth will be 24 served in many positive ways. He said that it's time that a project that meets the guidelines of the 25 UDO and the Comprehensive Plan is approved, and the Hillsborough Board of Directors hopes 26 that the Commissioners will agree with professional planning staff that recommended this project. 27 Scott Gastona said he came to Hillsborough 40 years ago to raise quarter horses. He 28 said he learned from Ted Abernethy, Moses Carey, Steve Halkiotis and others. He said at one 29 point he was approached and asked to run for the school board. He said he did not because he 30 did not have a dog in the fight. He said now he does, his community. He asked the Board to look 31 at the legacy of the commissioners before them. He said once Moses Carey was asked about 32 the school system and his words were "blood and treasure." He said it was the Board's obligation 33 to think about the future and to solve the problems of blood and treasure. He said this is his first 34 Board meeting in 30 years and he has been very impressed. He said that this is a deliberative 35 body. He said there are two sides, and they really have something to deliberate. He said there 36 was a soccer company in a trailer on 15-501 years ago and it turned into Sports Endeavors. He 37 said there were a lot of arguments to turn that into a business over the years. He said to think 38 about the Sportsplex. He said that this is about the kids and asked them to solve the problems. 39 Carol Tuskey said she was moved to attend the meeting thinking of the needs of birds in 40 her community. She said she heard that someone was complaining that bird poop was destroying 41 their porch, so they destroyed the nest. She said that broke her heart. She said she can't 42 understand why people don't care enough about the birds. She said for years she has been trying 43 to encourage the birds to come to her yard. She said that she has about 2.5 acres and she sees 44 less and less birds. She said that she does a bird count every day. She said she no longer sees 45 turtles and if there are any, they will never have a chance in crossing Lawrence Road. She said 46 there has been a decline in her bird count and especially a decline in migratory birds. She said 47 she wished that people would care more about the plant, the birds, and the wildlife. She said she 48 loves her neighbors and has a cute groundhog in her yard. She said she does not want to live in 49 a city-like environment. 50 Brandon Welch said he has lived off Lawrence Road since 2011. He said he takes issue 51 with the project mostly on environmental grounds and rural character. He said he has witness 54 1 urban sprawl and he is afraid that Hillsborough is in danger. He said that he and his brother grew 2 up playing in fields in Benton, Alabama and they are now gone. He said that most of what made 3 the quaint town is gone. He said that his parents are in their 80s and their home is surrounded by 4 apartments. He said it makes going home difficult. He said that if they keep taking away from the 5 environment, if left unchecked, Hillsborough will become another Benton. He said he moved to 6 Hillsborough for a reason and for its heart, fields, streams, and forests. He said that he hopes his 7 children will visit one day and that it will still be recognizable. He said that he does not oppose 8 athletic facilities. He said his son plays tennis for Cedar Ridge and he is in opposition to that 9 project. He said that he is not opposed to bringing schools to Orange County but that this is not 10 the right place for that. He asked them to vote no, 11 June Minton said she was in agreement with what others had said. She said she is a real 12 estate broker. She said she is appalled by the confusion over the project. She said there are 13 different answers to questions, and they have some that have not been answered. She said if she 14 had a client that was making a decision and she had all of these unknowns, she would not be 15 able to advise them. She asked the Board to vote no and to consider the facts. 16 Amber Bickford said she agrees with most of the words of the supporters. She said that 17 she is interested in accountability and responsibility. She said teachers, coaches, athletic teams, 18 know kids and they can get accountability at home and at all of their activities throughout the day. 19 She said she is in support of the rezoning. She said that charter schools do not have huge 20 budgets. She said that it is normal for schools to not have a dedicated cafeteria, but they would 21 have access for all, and food brought in from outside. She asked the board to approve the project. 22 Susan Halkiotis said she is a lifelong county resident and lives within a mile of Lawrence 23 Road. She said a lot of things in Orange County have already changed. She said that she is 24 sympathetic to those opposed. She said that the suitable land for athletic fields and schools has 25 disappeared. She said that 200 children played HYA ball years ago is now 700. She said that she 26 is grateful for the few remaining fields. She said a number of opponents have stated they are ok 27 with the overall plan,just not the fields or the school. She said as a former school board member, 28 she said can vouch for the difficulty finding suitable rural land. She said there needs to be 29 reasonable access to water and sewer and perkable land, she said this automatically removes 30 many areas in the county. She said that this developer has a long history with the county and the 31 school board trusted his guidance when siting schools. She said that the developer lives here 32 and is interested in helping the county. She said she cannot help but think of when the SportsPlex 33 was approved. She said there were those that were opposed and said that it was not needed, 34 was not a good location, and did not want it in their backyard. She thanked the Board for their 35 decision then and asked this Board to be courageous in their vision so that kids have permanent 36 playing fields and athletic facilities for years to come. 37 Leis Horne said she agrees with those who are in opposition to the project. She said she 38 lives at 813 Lawrence Road. She said she moved to the area from West Virginia that is a small 39 town outside of Washington, DC. She said she attended the first meeting where the site plan was 40 displayed, and her husband is very experienced at reviewing site plans since he worked in the 41 field professionally. She said she knew the site plan flew in the face of the existing plans. She 42 said one of the reasons she moved here was because there was no zoning where they lived and 43 someone built a rodeo in a middle of the neighborhood, designed a slaughterhouse, and even 44 tried to put a dairy farm at the bottom of their driveway. She said that no one could really do 45 anything to prevent those things because there were no zoning regulations. She said that they 46 wanted to live in a place with intelligent government oversight. She said that the initial site plan 47 looked unfinished and very preliminary. She said they wondered if the only benefit was for the 48 developer to get water and sewer, and one way to do that was to invite the school to be on the 49 property. She said that another thing they wondered was the ballfields and tennis club. She said 50 it is one thing to proposed those, but people have to pay to buy the land, the taxes, to build and 51 maintain the fields, and the utilities. She said that they are still having to question if the ultimate 55 1 goal is to wait for the projects to fail and to request a rezoning again to have high density 2 development. 3 Kate Faherty said she is a passionate supporter of HYAA but she worries about the 4 preliminary nature of the project. She said that she worries that it will affect the Town of 5 Hillsborough in a negative way. She said that people who already struggle to pay their water bill 6 will be adversely affected. She said she is torn by the costs and benefits. She said that there has 7 been no mention of the charter school complex leading to more water usage as it grows. She 8 said that she strongly supports recreational facilities for young people but asked the Board to think 9 of the benefits, as well as the dangers. 10 Jamie Paulen said she is a single mother and paying some of the highest water rates in 11 the state. She said the presentation says that the Hillsborough community will not just serve the 12 Town of Hillsborough and that anyone that lives in NC could apply. She said that this would mean 13 that she is paying for water for a school for children and families that are not paying for the water. 14 She said this additional expense is going to be difficult for those that are already struggling to pay. 15 She asked the Board to please vote no on the project. 16 Rusty Tolin showed a sign requesting that the Board vote yes on the project. 17 Chad Pickens said he is a resident of Lawrence Road. He said he has respect for everyone 18 who has expressed support and opposition to the project. He said his family appreciates the life 19 that they have in Hillsborough. He said they are directly affected by any change to the land 20 because they are about 1,000 feet away from the proposed school. He said that he supports the 21 project and encouraged the Board to focus on the amazing community assets, a modern campus 22 for schools, a STEM focused high school, and desperately needed recreation facilities. He said 23 that he believes the county has the right leadership to guide the project. He said that regardless 24 of the decision made tonight, there is no way this will remain a pristine hayfield. He said that 25 rather than it becoming a lifeless subdivision it could become an asset to serve residents for 26 decades to come. 27 Linda Maitland said she lived at US-70 and Lawrence Road. She said she is a retired 28 educator and was a single mother. She said her son learned much from his soccer and baseball 29 teams and that she is a pickleball player. She said that despite the positives it may bring, it is her 30 gut feeling that this is not the right location. She said it does not fit the area. She said that it would 31 bring noise, light, and traffic pollution. 32 Raymond Gregg said he moved to Hillsborough 6 years ago to get away from the city. He 33 asked the Board to vote no and to not turn this into another urban area. 34 Margaret Cates said she lives at 1919 Lawrence Road. She said she has lived there since 35 the mid-1960s. She said she is speaking on behalf of her family and neighbors. She said it is 36 unimaginable that they might not have birds. She said now they have deer constantly through her 37 yard. She said they might lose their quietness due to the noise from the baseball field. She said 38 traffic is terrible and the bridge is down across 1-85, and the traffic is constant. She said they are 39 asking the Board to keep their quiet neighborhood, so that they will be able to hear each other 40 over the traffic and the noise and enjoy the life they have lived for 50 years. She said she wants 41 to be able to continue to listen to the birds. 42 Allison Mahaley spoke on behalf of the Human Relations Commission. She asked that the 43 Board please consider how the project will affect low-income people who depend on water from 44 the Town of Hillsborough. She said in 2023, they have helped more than 100 families with 45 assistance. She said that an average of 120 customers in Hillsborough have their water cut off 46 every month. She asked them to please consider what will happen to low-income people if their 47 bills are raised. She said that they cannot base the decision on the type of school, they should 48 consider that Northern Orange is already home to two schools. She said that Eno Academy only 49 includes only 5.1% of economically disadvantaged when approximately 35% of students are 50 economically disadvantaged at Orange High. She said there are also huge discrepancies in racial 56 1 diversity in charter schools and she said this will create a high school full of wealthy white children. 2 She asked them to vote no. 3 Kathleen Ferguson, Commissioner for the Hillsborough Board of Commissioners, spoke 4 with Commissioner Robb English and Water and Sewer Board Chair Jenn Sykes standing by her 5 side. She said they have shared their technical reasons to request that the Board vote no. She 6 said Hillsborough's limited water and sewer capacity is well known. She said that there is a statute 7 that requires the town to reserve capacity for a school and the requests for water and sewer may 8 occur in perpetuity as long as a school exists. She said that regardless if a town has a desire for 9 water capacity elsewhere, it must be granted to the school. She said that Town of Hillsborough 10 water service is not provided uniformly to neighboring properties nor does the Sustainability Plan 11 call for water or sewer service for neighboring properties. She said that this plan does not call for 12 water sewer service in this area, which is why the annexation was declined and the water service 13 was declined. She said the town respectfully requests that the county allows the town to allocate 14 these precious resources for in town use and in town residents. 15 Jim West said he lives at 1801 Washington Dr and has lived in his home for 20+ years. 16 He said he loves his neighbors, and he loves his home. He said that those in opposition are there 17 because they want what is best for their community. He said there will be lights and noise 18 everywhere. He said there is a reason why the land is R-1 right now. He said there has been a 19 lot of emotional arguments but asked for them to look at it from the logical side. He said it will add 20 noise and lights. He said that it would take him 45 seconds to walk to the field. He asked what is 21 going to happen if his well goes dry or his neighbors' do. He said they need the commissioners 22 to help them by doing the right thing. 23 Janet Wright-Simpson said change is inevitable. She said as a resident of Hillsborough, 24 she knows they are all served by the Board's land use goals, which provide a guide for navigating 25 these changes. She said that she believes that the applicant's rezoning request is in direct conflict 26 with the essence of the planning principles and for her standards of community stewardship. She 27 said she is a supporter of youth athletics. She said that the county's report on school capacity 28 should make clear that this parcel is not right for a charter school. She asked the Board to vote 29 no on the rezoning application. 30 Alex Stanford said he is a life-long resident of Hillsborough. He said he is there to stand 31 up for the youth and his kids. He said that the town has changed drastically over the years. He 32 said with the large influx, the community has a need for more schools and recreational facilities. 33 He said the Town of Hillsborough is at 100% capacity for athletic fields. He said he played for 34 HYAA and his hope is that his kids can meet their best friends through HYAA. He said that the 35 proposed baseball and softball facilities will help them better their youth. He asked the Board to 36 vote yes. 37 Ryan O'Keefe said he loves Hillsborough and that he has three children who play 38 organized sports. He said that organized sports has helped them in different ways. He said that 39 HYAA has had a profound effect on his life. He said he has volunteered for HYAA for a number 40 of years. He said the opposition says they support sports, but they do not have any idea of where 41 they can put the fields. He said they have looked at countless options. He said that this project 42 is the best option they have had. He said this is not urban development, it is schools and a 43 baseball field. He asked the Board to vote yes on the project. 44 Linda Johnson said she is a single mom and an educator. She said that she loves the 45 children in Hillsborough. She said the vote should be no. She said that she understands that 46 tonight's vote is not about tennis courts and baseball fields. She said that she wants to focus on 47 spot zoning. She said that the classic definition of spot zoning is singing out a parcel of land totally 48 different that those around it for the benefit of the owner and to the detriment of the other property 49 owners. She said that the question is whether it is done ethically. She said that spot zoning is 50 illegal in many states and municipalities. She said the developer knew what the zoning was when 51 he bought the property in April 2023. She said that the developer is going to make a windfall. She 57 1 said that a spot zone that would disenfranchise those around it. She said that the Lawrence Road 2 bicycle club that goes up and down the road every day will come to an end. She said that the ball 3 fields will step on the other sports enthusiasts. She said that the county has promised an area in 4 Efland. 5 Kevin Lee said he supports having ballfields and tennis courts. He said there are other 6 places area available to put the fields. He said that he has an issue with charter schools because 7 they are not an effective or efficient for of education. He said that they usually do not meet their 8 purpose. He said that the Terry Sanford School of Public Policy has data that shows that charter 9 schools are not as good as the public schools in educating students. He said that Hillsborough 10 continues its pattern of unchecked growth and traffic is already horrible. He said that charter 11 schools, by nature, require their parents and guardians to drive the children to school and this is 12 using more fossil fuels. He said that school choice has been associated with increased racial 13 segregation and inconsistent student outcomes. 14 Rachel Royce said there has been a lot of discussion of social goods. She said that her 15 husband is a soccer coach, and they support sports. She said her son graduated from Research 16 Triangle High School. She said that the Town of Hillsborough considered very carefully whether 17 this project should go forward, and they voted unanimously no. She said she would be concerned 18 if the county overrides the concerns of the municipality. She urged the Board to vote no. 19 Justin Adamson said his son plays tennis at the Orange Tennis Club. He said his other 20 son plays HYAA and loves it. He said that HYAA has been looking for a solution for 20 years, and 21 it is time to give them a solution. He said they have been building houses but not schools. He 22 said that a couple of dollars on a water bill is a small price to pay for more schools. He said they 23 need more schools, and that the younger generation needs to be supported. He said the baseball 24 program is for kids and they cannot be here to advocate for themselves. 25 Curtis Kelly said he lives on Wingate Drive, off of Lawrence Road. He said he has been 26 to the Planning Board meetings and there are too many unknowns. He said that the traffic is bad 27 and there is only a four-way stop. He said that the remedies that the applicant is proposing are 28 not promised. He said that there is a historic site on the corner of 70-A and Lawrence. He said 29 that he does not understand the concrete median or the impact on the water shed. He said there 30 is no guarantee that it will be well-water or town water and that this is still very fuzzy to him. He 31 said the plan is not reasonable at this location. He said that it will have a negative impact on the 32 environment and probably on water as well. He said that the Town of Hillsborough is not in favor 33 and asked the Board to please vote no to the plan. 34 Earl Tye asked for the Board to vote in favor of the rezoning. He said he served as a coach 35 and board member for HYAA. He said that it is the essence of community and a community 36 builder. He said think about all of the volunteers that have to come together every year to make 37 it work. He said that he can attest to the fact that 20 years ago, they were concerned about the 38 long-term aspects of HYAA. He said that Collins Field served the youngest players, and those 39 fields are gone. He said if they lose the ability to serve children in the youngest group, then that 40 cuts the feeder system into the entire rest of the program. He said there has been a lot of doom 41 and gloom spoken tonight. He said that there is always fear of what might be out there, but those 42 things do not usually come to pass. He said as humans, they think about the worst. He said that 43 there are people in place to make decisions if there are unknowns today. 44 Amanda Godwin said she sent the Commissioners a video but did not send it to Vice- 45 Chair McKee because she did not respect him enough however, she has had a change of opinion 46 since he recused himself from voting. She said that everyone that has a yes, put it up if they live 47 on Laney Drive, Jay Circle, Laurie Drive, Adams Place, Washington, Kennedy, or Wingate, or 48 Jefferson and Lawrence. She said that she is assuming that there are none up. She said that 49 there are a lot of people ready to sacrifice the property of others property. 50 Joey Webb said he is the executive director of West Triangle High School. He said that 51 the school is responsible for paying for the cost of hooking up water and sewer. He said he feels 58 1 it is an appropriate use of the space. He said that he is also concerned about the environment. 2 He said he wants a complimentary relationship with Orange County Schools. He said they put 3 forth a budget of$2 million in needed facility repairs. He said what happens when there is a public 4 bond needed for new schools or facilities. He said that growth is occurring and SAPFO is a 5 controlled measurement tool, that gives them control He said that every other data source says 6 that there will be substantial growth in the community. He said that he has been in this for 15 7 years. He said that 100% of his experience has been with low-income kids of color. He said if you 8 are black or brown in Orange County, you have a 1 in 4 chance of being proficient in high school. 9 He said that if you are disabled, you have a 1 in 10 chance. He said he wants those kids in his 10 school. He said that he has built every logistical legal restriction to his school to make sure that 11 happens. He said he wants a school with a weighted lottery, bussing, and lunches. He said he 12 will bring it. He said they need a new option. 13 Jim Ray said if you add another 1,400 people it will add 1,000 trips and Lawrence Road 14 cannot stand it. He said it cannot stand what is has now. He said they need to be very careful with 15 runoff if it is approved because they have a pond that is filling up now. He said he does not know 16 what he is going to do with that now. He said he is from the golf course, and it is downhill from 17 the project. He said that there is a man promising the county $400,000 for turn lanes and two of 18 the lanes would be on property that the golf course owns so he would like to see $800,000 for the 19 lanes. He said that you could solve a lot of these problems if they go back to Brady Road and 20 build a bypass. 21 Cheryl Howard said that in her community, the corner of Washington Street and Adams 22 Place, there is already a problem making a left turn. She said the proposed entrance of the project 23 would be very close to that corner and possibly break off any opportunity to have any way out of 24 the neighborhood except to make a right-hand turn. She said that if you look at the long-term plan 25 for 1-85, the other exit from the neighborhood might not be there. She said that HYAA does need 26 fields. She said the tennis people need something. She said that this impacts her ability to get out 27 of her neighborhood and that a lawyer at one of the first meetings told her that she would just 28 need to figure it out on her own. She said that does not feel like looking out for the community. 29 She said she has been there for 40 years and that she is emotional about this because she is a 30 retiree and so are a lot of her neighbors. She said a lot of the neighbors are also Hispanic and did 31 not understand the letter. She asked them to vote no at this point because there are things that 32 need to be considered. 33 34 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 35 close the public hearing. 36 37 VOTE: UNANIMOUS 38 39 Chair Bedford said that the BOCC Rules of Procedure call for the Board to end meetings 40 by 10:30 p.m. and it was past that time. She said that the Board did not have time to deliberate. 41 She suggested that the Board recess the meeting and pick a time in the future to continue the 42 meeting. 43 John Roberts said that there was one item from earlier in the meeting that needed to be 44 revisited. He said that item 8-s was not correctly voted on and said the Board should revisit that 45 before the meeting is recessed. 46 Chair Bedford asked why they needed to revisit item 8-s. 47 John Roberts explained that the language in the abstract was not the correct wording for 48 what was needed. He said the Board needed to reconsider the item and approve it with different 49 language. 50 59 1 A motion was made by Commissioner Richards, seconded by Commissioner Greene, to 2 set aside item 5-b temporarily to be immediately taken up again after revisiting item 8-s. 3 4 VOTE: UNANIMOUS 5 6 A motion was made by Vice-Chair McKee, seconded by Commissioner Fowler, to 7 reconsider item 8-s, the Purchase of Modular Classrooms for Efland Cheeks Elementary School. 8 9 VOTE: UNANIMOUS 10 11 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 12 approve the resolution for item 8-s approving the leases for mobile classroom units for the 2023- 13 2024 school year and authorize the Chair to sign and fund the long-term lease of these 10 units 14 from Aries Modular, Inc. at a cost of$851,180. 15 16 VOTE: UNANIMOUS 17 18 A motion was by Commissioner Hamilton, seconded by Commissioner Fowler, to resume 19 discussion of item 5-b. 20 21 VOTE: UNANIMOUS 22 23 Chair Bedford suggested that the Board meet at 7 pm on June 12, 2023 to continue 24 discussion of item 5-b. There was a meeting for the purposes of a closed session already 25 scheduled that night, but the planned closed session would be rescheduled for a future date. 26 27 A motion was made by Commissioner Hamilton, seconded by Commissioner Greene, to 28 recess the business meeting and recess item 5-b and continue the meeting and discussion of the 29 item at 7 pm on June 12, 2023 at the Whitted Building. 30 31 VOTE: UNANIMOUS 60 1 CONTINUED BUSINESS MEETING 2 June 12, 2023 3 7:00 p.m. 4 5 The Orange County Board of Commissioners met for a continued Business Meeting on 6 Monday, June 12, 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, 7 NC. 8 9 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Earl McKee, 10 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Phyllis Portie-Ascott, and Anna 11 Richards 12 COUNTY COMMISSIONERS ABSENT: None. 13 COUNTY ATTORNEYS PRESENT: John Roberts 14 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 15 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 16 appropriately below) 17 18 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present. 19 20 A motion was made by Commissioner Hamilton and seconded by Commissioner Greene 21 to reconvene the June 6, 2023 business meeting. 22 23 VOTE: UNANIMOUS 24 25 Vice-Chair McKee asked Cy Stober, Planning Director, asked if the project was consistent 26 with the 2030 Comprehensive Plan. 27 Cy Stober said yes. 28 Vice-Chair McKee asked if Cy Stober and his staff had the training, certifications, and 29 education to analyze Orange County regulations and make a determination as to whether the 30 project is consistent. 31 Cy Stober said yes, including himself they have four AICP certified planners, numerous 32 employees who are graduates of UNC's school of urban and regional planning, and several 33 certified zoning officers by the State of North Carolina. 34 Vice-Chair McKee asked how many years of experience staff has. 35 Cy Stober said senior staff have about 70 years of experience. 36 Commissioner Portie-Ascott asked if questions about the administrative practices of the 37 proposed school are allowed. 38 John Roberts said this item is only about the use of the property. He said those questions 39 would not be appropriate for the Board's consideration at this point in the meeting. 40 Vice-Chair McKee asked the leader of the HYAA, Patrick Cummings, if it is correct that 41 HYAA served 950-100 children. 42 Patrick Cummings said that is correct. 43 Vice-Chair McKee asked if they are currently renting fields from Orange County. 44 Patrick Cummings said that was correct, and that they currently spend $10,000 a year on 45 rental fees. 46 Vice-Chair McKee asked if their intent is to purchase the property from the landowner if 47 the project is approved. 48 Patrick Cummings said that is the HYAA board's intention to purchase the property if the 49 project is approved. 50 Vice-Chair McKee asked if they have been in contact with financial institutions about their 51 plans to purchase. 61 1 Patrick Cummings said they have met with financial partners, reviewed their finances, and 2 feel good about their ability to purchase the property. 3 Commissioner Richards asked Patrick Cummings how much it would cost to buy the land. 4 John Roberts said he did not want to guide the Board to not asking questions, but the 5 answers they receive may not be able to be considered when they are deliberating. He said they 6 could consider the use, the reasonableness of the use, what conditions are appropriate for the 7 use to protect the health, safety, and general welfare of the public. 8 Commissioner Richards said she wanted to know about the feasibility of HYAA's ability to 9 purchase. 10 Chair Bedford said that could not be considered. 11 Commissioner Richards said she had questions about traffic impact. 12 13 Cy Stober referred to slide #6 in the presentation: ZONING & LAIRD USE REVIEW NQGS 160D-701 Zoning r-agulatlons shall he made in atcvrdance weil.h a zornprehanslve plan and sha®The designed to ororicle Lhe publir health, safety,and general wuel"are....The regulations shall be made with-reauonaWe consideration.among other thin, as to the character of the dis'rict and its peculiar suitability for particular uses and with a view la conserving the value o"Frn IFIgS, anu uncaurawging PFu most apprrfpriate use o!land throughout the local gt]vernn<cn".'s panning anti dl&velcipment regWatlorn Juriselctlork. The raarulaucins ntav not wuugu. Lis a busit., rar devyiniq u zwunq or rotsrnind taquiust hams a School_ Ells ;evpl cif serlir.e cf a r,-,ad far.ility c,r facilities abutting tL aat ar faraximately lacated to the. =.qf ab ,,al ORANGE COUNTY NORTl[CALROLLNX 14 15 Cy Stober said that NCDOT is required to analyze any impacts from a school. He said 16 NCDOT then issues a letter with the requirements to the surrounding transportation network that 17 they feel are justified by the impacts from that school. He said NCDOT will either pay up front or 18 reimburse the school for the cost of those improvements. He said NCDOT's letter states that for 19 this proposed school, they are required to provide turn lanes in both driveways and nothing more. 20 Commissioner Richards said that the information in their packet is just informational. 21 Cy Stober said there is some nuance about traffic generated from the recreational facilities 22 separate from the school. He said those are up for consideration. 23 Commissioner Richards said she was interested in the total number of trips. 24 Cy Stober said the higher number of trips is related to the school. 25 Vice-Chair McKee asked the applicant, Jim Parker, about a condition they proposed in the 26 previous meeting. He said condition was to give Orange County Schools 6 months to consider 27 entering into negotiations on this school site. He said that they are currently looking at another 28 site. He asked if the applicant would be willing to extend the timeframe. 29 Jim Parker said they would be willing to extend to 9 or 12 months. 62 1 Vice-Chair McKee said that they won't know until the schools come back to the BOCC, 2 and he would hate to see the timeframe exceeded. 3 Commissioner Fowler asked as the land is currently zoned, can the developer currently 4 put in ball fields and tennis courts. 5 Cy Stober said yes, as a special use, and it would have to be considered by the Board of 6 Adjustment at a quasi-judicial public hearing. 7 Commissioner Hamilton thanked everyone who participated in the discussion of the issue. 8 She said this issue has brought out the need for ball fields and recreational facilities in the 9 community. She said her job is to balance the needs of the county. She said when she looks at 10 a land use issue, she does not think about who owns, uses, or operates it. She said she is 11 considering the use of the land — a school, ballfields, tennis courts, and recreational facilities — 12 and if it is consistent and reasonable. She said she sees some issues where this project is not 13 consistent with the comprehensive plan. She said she reviewed the definition of mixed use 14 residential. She said in the definition, the dominant land use is expected to be residential. She 15 said there is some ability to integrate other uses. She said that is very important. She said she 16 read a lot about the 20-year transition plan. She read a section of the 20-year transition plan 17 which stated that all densities of residential development would be appropriate. She said the tone 18 points to that this land use should be primarily residential. She said that as an Orange County 19 Commissioner, she is elected to interpret the comprehensive plan, and her reading is that it is 20 residential use. 21 Commissioner Fowler thanked applicant for his presentation and for the passionate 22 engagement by Orange County residents. She said the developer created a project that met 23 several needs in the county. She said all of the proposed amenities sound valuable. She said 24 some amenities could occur by right under the current zoning. She said the other entities could 25 pursue their project in a location that meets the current comprehensive plan. She said she thinks 26 that the charter school developer appears to have wonderful success, but the Board is not allowed 27 to consider the type of school, just whether a school of that size is appropriate in that location. 28 She said as of the 2023 SAPFO report, Orange County does not need a new high school for the 29 next ten years. She said having baseball fields and tennis courts sounds wonderful, but the 30 question is whether all of this could fit in the space and maintain the community and character of 31 the location and be consistent with the 2030 comprehensive plan. She said that one commissioner 32 has already requested that staff look into possible sites for potential baseball fields. She said the 33 county is adding three tennis courts in the CIP. She said that the Planning department said it 34 meets FLUM mixed residential, which allows non-residential and infill serving more than 50 35 dwellings and walkable in nature. She said that the Planning department them a pass from this 36 requirement, because NCDOT is not allowing sidewalks. She said that it is not serving more than 37 50 dwellings in a walkable manner, because NCDOT disallowed it. She said no matter whose 38 fault it is, it's really not walkable. She said NCDOT disallowed it because there are no connecting 39 sidewalks, which confirms it is not a walkable area. She said she disagrees with the Planning 40 department and agrees with the comments made by the Planning advisory board. She said they 41 stated that it is not consistent with the 2030 comprehensive plan, based on land use objectives 42 1.1, 1.2, 3.1, and 3.2 and possibly 6.1. She said they stated it is because it is not walkable and 43 is not on public transportation. She said she agrees with their decision and their reasoning. She 44 said typically MPZD is used if it is consistent with the comprehensive plan and our ordinance. 45 She said that's the Planning department's job. She said it is the Board's job to determine if the 46 Planning department's decision true, and also to determine if MPZD zoning is reasonable. She 47 said that is based on three things: 1) Is it correcting an error in the zoning ordinance? She said 48 it is not. 2) Is it reasonable because it is improving the public welfare? She said many of these 49 amenities can lead to improvements, but several of the amenities can already occur by right, and 50 others can in other places that fit in the comprehensive plan and UDO. 3) Does it fit the rural 51 character of the neighborhood? She said that it does not. She said the plan has a lot of good 63 1 things to potentially offer, but it doesn't warrant changing to a MPZD zoning. She said they could 2 still pursue some of the uses on this site and could also pursue rural residential. She said the 3 charter school could find a location that is consistent with the 2030 comprehensive plan. She 4 said she planned to deny the request and she agreed with statement of inconsistency in the 5 agenda packet. 6 Commissioner Greene thanked everyone for their passionate engagement with the issue. 7 She said all of the uses proposed are reasonable in their place and in the right context. She said 8 giving a pass for the walkability requirement because NCDOT won't allow it doesn't cut it. She 9 said in the NCDOT complete streets policy, their rationale is that they will only apply it where it 10 makes sense because it hooks into existing sidewalk networks. She said there are places in the 11 county that are adjacent to municipalities or are in higher density areas where that would apply 12 and that's exactly where the county would want to encourage the sidewalk network. She said the 13 project does not fit with goal 3 of the comprehensive plan, which she read: 14 "land uses that are coordinated within a program and pattern that limits sprawl, 15 preserves community and rural character, minimizes land use conflicts, supported 16 by an efficient and balanced transportation system." 17 She said that isn't the case with the rezoning request. She said this site is not where the county 18 will put a transportation node. She said within goal 3, there was added objective 3.2 to "facilitate 19 the expanded use of nonauto modes of travel." She this area is not one where it works. She said 20 she appreciated the Planning Board's statement for recommending denial. She said she said she 21 thought the strongest reasoning was under goal 3 and objective 3.2 of the land use plan. 22 Commissioner Richards expressed appreciation for everyone who weighed in on the 23 discussion. She said she learned more about the comprehensive plan as a result. She said she 24 asked about the Future Land Use Map designation of the site as a 20-year transition area. She 25 said it talks about areas that are in transition from rural to urban and are suitable for urban type 26 densities. She said it goes on to talk about being walkable. She said she wasn't quite sure how 27 that fit with the 20-year transition area. She said she did not know about the need to replace 28 Collins Field and how many people participate in HYAA. She said the ball field uses are allowed 29 under the current zoning. She said she takes this very seriously and feels that the Board has a 30 responsibility to help meet this need for young people. She said the CIP includes tennis courts. 31 She said data shows there is not a need for a new school at this time in Orange County. She 32 said she sees a gap in how this area does not fit in the public transportation area. She said that 33 it does not meet the first two objectives in goal 3 of the comprehensive plan. She said she believes 34 that the nature and character of the current surroundings are residential and are rural. She does 35 not think that this project is compatible. 36 Vice-Chair McKee said he has a conflict of interest in this project and reviewed a section 37 of the memo he received from the County Attorney which explained his recommendation for Vice- 38 Chair McKee to ask to be excused from voting on the rezoning application due to his associational 39 relationship with Jim Parker, the apparent owner/landowner/applicant. He said the County 40 Attorney's opinion is that he cannot vote, but he could participate in the discussion and ask 41 questions. He said Planning department staff have about 70 years of experience, they know what 42 they are doing, they bring the Board good advice, and that advice should be followed, unless 43 there is a clear and compelling reason. He said that the staff's advice is that this is consistent 44 with the comprehensive plan. He said that everyone who reads the plan may come away with a 45 slightly different interpretation. He said he feels the request is consistent with the comprehensive 46 plan. He said this is a transition area, and that in the long term, it is not expected to remain what 47 it is now. He said the county is transitioning to an urban county. He said HYAA serves 950 to 48 1,000 children and provides services that the county does not provide. He said many children, 49 including his own, benefit from that participation, and it is critical for children's development. He 50 said the four fields HYAA uses will be gone in a year due to the train station. He said what is the 51 future for HYAA without this or some other location. He said 8 or 9 months ago, he petitioned the 64 1 Board to consider adding athletic facilities for field sports, but the Board did not move forward with 2 that request. He asked without HYAA, what is the future for youth athletic sports. He said that 3 regarding schools, he didn't follow the idea that schools couldn't be located in rural residential 4 areas. He said SAPFO is a planning tool, but the need for schools totally controlled by 5 demographic changes. He said that he is not surprised that NCDOT is not amenable to sidewalks. 6 He said there is no public transportation route through the area now, but routes change to meet 7 demand. He said they are in the process of adding another circulator route to reduce wait times. 8 He said they can provide transportation. He said Orange County is not the county he grew up in. 9 He said it is no longer a rural county. 10 Commissioner Portie-Ascott thanked everyone for being engaged in the process. She 11 thanked everyone who wrote emails. She thanked the president of HYAA for meeting her at the 12 ball fields and that it was enlightening to see what they do. She said she was touched hearing 13 about the impact they have on the children they serve. She said it is obvious that they need a 14 permanent home. She said she understands how sports change the lives of children. She said 15 she was glad to hear that they could still potentially have ball fields if the project is not approved. 16 She said she was torn as a parent of a high school student. She said she believes parents should 17 have some say in where their children go to school. She said that SAPFO projections are a tool 18 to determine where schools are needed. She said SAPFO shows that another school is not 19 needed for another five years. She said the county hired a consultant to review school capital 20 needs, and that it would be premature at this point to add another school without that report. She 21 said that this project is in conflict with goal 3 of the comprehensive plan. She said that the Town 22 of Hillsborough didn't support the project, and the plan encourages the county to be good 23 neighbors with other municipalities. She said she would not support the request. 24 Chair Bedford thanked the staff for their work in reviewing the item and bringing the 25 agenda material to the Board. She said they can only consider land use, but not the type of school 26 or the type of recreation. She said many of the arguments made by the public were inaccurate, 27 some were accurate, both pro and against. She said she considered the eight guiding planning 28 principles in the comprehensive plan. She considered the first principle, "Efficient and Fiscally 29 Responsible Provision of Public Facilities and Services." She said SAPFO has been adopted for 30 about 20 years and updated annually and does not call for a new school or new capacity at any 31 grade level for the next 10 years. She said some of the 2016 bond was used to increase capacity 32 at Cedar Ridge High School, and that is one of the key reasons that no capacity is needed now. 33 She said some schools are overcrowded, but that the Orange County School Board of Education 34 would begin the redistricting process. She said that ball fields and tennis courts are a pro for the 35 first principle. She said they offered several positive conditions, that otherwise would have been 36 the responsibility of NCDOT. She considered the second principle, "Sustainable Growth and 37 Development" and read the definition: 38 "Growth and development within the county should occur in a pattern, location, and 39 density that is sustainable over the long-term." 40 She said she has concerns that in this location, rural residential is more appropriate. She said 41 guiding principle three"Encouragement of Energy Efficiency, Lower Energy Consumption and the 42 Use of Nonpolluting Renewable Energy Resources,"and"Promotion of Both Air Quality Protection 43 and the Development of an Effective Transportation System" does not apply, although the 44 applicant is meeting the county's requirements for stormwater runoff. She considered the fourth 45 guiding principle "Natural Area Resource Preservation," and said there was not any significant 46 endangered species or special hardwood forests at the site. She reviewed the fifth guiding 47 principle, "Preservation of Rural Land Use," which she said was really important. She said on 48 June 1 she visited the area to gain an understanding of what the area is like. She said there 49 aren't sidewalks in the area, and it is not a walkable area. She said she feels the project would 50 be out of character for the rural area. She said the residential growth for children is in the western 51 part of the county near Mebane. She said there was no conflict with the sixth guiding principle, 65 1 "Water Resources Preservation." She considered the seventh guiding principle, "Promotion of 2 Economic Prosperity and Diversity," and read the definition: 3 "Development of a diversity of new businesses and expansion of existing 4 businesses should occur in Orange County." 5 She said there is no proposed economic development plan for this parcel and the potential owners 6 would be non-profits and not contribute to the tax base. She considered the eighth guiding 7 principle, "Preservation of Community Character," and read the definition: 8 "Future growth and development should occur in a manner that preserves and 9 enhances the existing character of the county, its townships, and rural crossroads 10 communities." 11 She said that the proposed uses are not consistent with the character of the community. She 12 said private recreation facilities do little to promote public health, safety, and general welfare. She 13 said the proposal doesn't fit in with the surrounding area. She said they cannot consider that 14 HYAA would be the specific owner. She said the request is not a walkable small mixed residential 15 proposal. She said that the proposed rezoning is inconsistent, not reasonable, and not in the 16 public interest and that the current zoning is appropriate. 17 18 A motion was made by Commissioner Richards and seconded by Commissioner Hamilton 19 to excuse Vice-Chair McKee from voting on the request. 20 21 VOTE: UNANIMOUS 22 23 A motion was made by Commissioner Greene to approve the Statement Of Inconsistency 24 of a Proposed Zoning Atlas Map Amendment with the Adopted Orange County 2030 25 Comprehensive Plan and Other Applicable Adopted Plans in the agenda packet as attachment 8, 26 as stated in subsection c that is not reasonable with the comprehensive plan Commissioner 27 Fowler seconded and clarified moving entire attachment 8 in the agenda packet. 28 Chair Bedford read the Statement of Inconsistency, attachment 8,from the agenda packet: 29 "The Board of County Commissioners hereby finds: 30 a. The requirements of Section 2.8 Zoning Atlas and Unified Development 31 Ordinance Amendments of the UDO have been deemed complete; and, 32 b. Pursuant to Sections 1.1.5 Statement of Intent - Amendments, and 1.1.7 33 Conformance with Adopted Plans of the UDO and to Section 160D-604(d) 34 Planning Board review and comment — Plan Consistency and 160D-605(a) 35 Governing Board Statement — Plan Consistency of the North Carolina General 36 Statutes, the Board finds that the amendment is inconsistent with the following 37 Land Use Objectives of the adopted 2030 Comprehensive Plan: 38 1) 3.1: Discourage urban sprawl, encourage a separation of urban and rural land 39 uses, and direct new development into areas where necessary community 40 facilities and services exist through periodic updates to the Land Use Plan. 41 The property is zoned Rural Residential and upzoning would introduce an 42 intensive non-residential use to a residential area that does not have 43 supporting public infrastructure. 44 2) 3.2: Coordinate land use patterns to facilitate the expanded use of nonauto 45 modes of travel, the increased occupancy of automobiles, and the 46 development and use of an energy-efficient transportation system. 66 1 The proposed use will introduce additional vehicles to the surrounding road 2 network that, by the submitted Traffic Impact Analysis, is forecast to decline 3 in service; and, 4 3) 6.2: Maintain a cooperative joint planning process among the County 5 municipalities and those organizations responsible for the provision of water 6 and sewer services to guide the extension of service in accordance with the 7 Comprehensive Plan, the Orange County-Chapel Hill-Carrboro Joint 8 Planning Agreement and Land Use Plan, and the policies of the 9 municipalities. 10 Though the adopted plans of the Town of Hillsborough identify this area as 11 one for utility service, the Town Commission voted to deny annexation of the 12 property for a similar proposed development, and the mayor has publicly 13 opposed the project. 14 c. The amendment is neither reasonable nor in the public interest based upon the 15 information provided at the public hearing, and because it does not match the 16 residential character of the local neighborhood and will not meet the walkability 17 needs for a mixed residential development, as described land use description of 18 the Central Orange Coordinated Area joint land use agreement with the Town of 19 Hillsborough. 20 Commissioner Hamilton offered a friendly amendment that it is inconsistent with land use 21 goal 3 of the 2030 comprehensive plan. She said it also does not meet the future land use 22 classification of mixed residential neighborhood as defined by the Town of Hillsborough and 23 Orange County Central Orange Coordinated Land Use Plan. She said she would add the 24 statement that it is inconsistent with goal 3 above item 3.1. She read goal 3: 25 "Land Use Goal 3 of the 2030 Comprehensive Plan—A variety of land uses that are 26 coordinated within a program and pattern that limits sprawl, preserves community 27 and rural character, minimizes land use conflicts, supported by an efficient and 28 balanced transportation system." 29 Commissioner Greene accepted her addition as a friendly amendment and clarified that 30 the language under section b of the Statement of Inconsistency should read as follows: 31 "...the Board finds that the amendment is inconsistent with the following Land Use 32 Goals and Objectives." 33 She said after that point, the language in goal 3 should be added. 34 Commissioner Fowler also accepted the language. 35 Commissioner Hamilton also requested to add as section 4 that it does not meet the future 36 land use classification of mixed residential neighborhoods as defined in the COCA. 37 Commissioner Greene said she accepted the addition, but would make it section c and 38 move section c to section d. 39 Commissioner Hamilton said that was fine. 40 Commissioner Fowler accepted the friendly amendment. 41 42 VOTE: UNANIMOUS 43 (Vice-Chair McKee did not vote on the motion as he was excused, but all other 44 commissioners present voted "aye" in support of the motion.) 45 46 6. Regular Agenda 47 None. 48 49 67 1 7. Reports 2 None. 3 4 8. Consent Agenda 5 6 This item was moved to earlier in the agenda on June 6, 2023, after item 3 - Announcements, 7 Petitions and Comments by Board Members. Item 8-s was also added to the consent agenda at 8 the beginning of the meeting on June 6, 2023. 9 10 • Removal of Any Items from Consent Agenda 1 1 • Approval of Remaining Consent Agenda 12 . Discussion and Approval of the Items Removed from the Consent Agenda 13 14 A motion was made by Commissioner Fowler, seconded by Vice-Chair McKee, to approve 15 the amended consent agenda. 16 17 VOTE: UNANIMOUS 18 19 a. Minutes 20 The Board approved the draft minutes for the April 11, 2023, April 18, 2023, and April 20, 2023 21 BOCC Meeting as submitted by the Clerk to the Board. 22 b. Motor Vehicle Property Tax Releases/Refunds 23 The Board adopted a resolution to release motor vehicle property tax values for three (3) 24 taxpayers with a total of three (3) bills that will result in a reduction of revenue. 25 c. Property Tax Releases/Refunds 26 The Board adopted a resolution to release property tax values for five (5) taxpayers with a total 27 of eight (8) bills that will result in a reduction of revenue. 28 d. Proclamation Recognizing Juneteenth 2023 29 The Board approved a proclamation recognizing Juneteenth 2023. 30 e. Fiscal Year 2022-23 Budget Amendment#10 31 The Board approved budget, grant, and capital project ordinance amendments for fiscal year 32 2022-23. 33 f. Enhanced Voluntary and Voluntary Agricultural District Designation — Multiple Farms 34 The Board certified five (5) landowners/farms as qualifying farmland within the Eno/Schley, White 35 Cross, New Hope, and Cedar Grove Agricultural District Regions; and enrolled the lands in the 36 Orange County Farmland Preservation Program's Enhanced Voluntary Agricultural District or 37 Voluntary Agricultural District program. 38 g. Opioid Advisory Committee Settlement Use Recommendation, and Approval of Budget 39 Amendment #10-B 40 The Board: 41 1) Received a recommendation/request from the Opioid Advisory Committee for use of 42 Opioid Settlement Funds that supports Option A of the Memorandum of Agreement 43 (MOA) on the Allocation and Use of Opioid Settlement Funds in North Carolina; 44 2) Approved a resolution regarding the expenditure of Opioid Settlement Funds; and 45 3) Approved Budget Amendment#10-B. 46 h. Contract Renewal with Central Square Technologies 47 The Board approved and authorized the Manager to sign a one year software maintenance and 48 support contract renewal with Central Square Technologies, LLC. 49 L Contract Renewal with NWN Corporation for DUO 50 The Board approved and authorized the Manager to sign a one-year software maintenance and 51 support contract renewal with NWN Corporation. 68 1 j. Contract Amendment— Recreation Factory Partners, Inc. (Sportsplex) 2 The Board approved a contract amendment with Recreation Factory Partners, Inc. (RFP) for the 3 continued operation of the Orange County Sportsplex through the period ending June 30, 2025. 4 k. Application for Amendments to the Joint Planning Land Use Plan, Future Land Use 5 Map, and Zoning Atlas — 2106 Mount Carmel Church Road within the Chapel Hill 6 Township 7 The Board approved applicant-initiated amendments to the Joint Planning Land Use Plan, Future 8 Land Use Map, and Zoning Atlas to apply the Rural Buffer(RB) Land Use designation and Zoning 9 district to a portion of a parcel (4.66 acres of an 8.14 acre parcel) that was annexed into Orange 10 County from Chatham County in 2021. The parcel is located at 2106 Mount Carmel Church Road, 1 1 within the Chapel Hill Township of Orange County. 12 I. Request to Abandon Future Street at Acorn Ridge Trail 13 The Board adopted a resolution declaring the County's intent to abandon a right-of-way owned 14 by Orange County named "Future Street" and to authorize the scheduling of a public hearing on 15 the matter. The right-of-way is located adjacent to Acorn Ridge Trail (SR 1631) which is in the 16 Grand Oaks Estates subdivision located off St. Mary's Road. 17 m. Orange County FY 2024 Annual Transit Work Program 18 The Board approved the Fiscal Year 2024 Orange County Annual Work Program as amended. 19 n. Approval of the Sale of 0.45 Acre Property, PIN #0900832203 20 The Board approved the sale of a 0.45 acre County-owned property located in Little River 21 Township, Orange County. 22 o. Change in BOCC Meeting Schedule for 2023 23 The Board approved a change to the Board of Commissioners' meeting calendar for 2023. 24 p. Revised Memorandum of Understanding (MOU) for the Orange County Partnership to 25 End Homelessness (OCPEH) 26 The Board approved a resolution authorizing the Chair to sign the revised Orange County 27 Partnership to End Homelessness Memorandum of Understanding. 28 q. Amendments to the Orange County HOME-ARP Allocation Plan 29 The Board approved proposed amendments to the HOME-ARP Allocation Plan approved at the 30 Board's February 7, 2023 meeting to remove a named preference and prioritization method. 31 r. Hurricane Florence Hazard Mitigation Property Acquisition Authorization 32 The Board authorized the purchase of a repetitive loss property (503 Brandywine Road) through 33 the Federal Emergency Management Agency's (FEMA) Hazard Mitigation Grants Program. 34 s. Purchase of modular classrooms for Efland Cheeks Elementary School 35 The Board approved funding for the long-term Lease of 8 classrooms and 2-bathroom modular 36 units for Efland Cheeks Elementary School both for overcapacity and need to provide classroom 37 space for already approved renovations. This item was reconsidered later in the meeting to 38 amend the Board's action and vote to approve the resolution for item 8-s approving the leases for 39 mobile classroom units for the 2023-2024 school year and authorize the Chair to sign and fund 40 the long-term lease of these 10 units from Aries Modular, Inc. at a cost of$851,180. 41 42 9. County Manager's Report 43 Bonnie Hammersley had no report for the Board. 44 45 10. County Attorney's Report 46 John Roberts said he had no report for the Board. 47 48 11. *Appointments 49 None. 50 51 69 1 12. Information Items 2 • May 16, 2023 BOCC Meeting Follow-up Actions List 3 • Tax Collector's Report— Numerical Analysis 4 • Tax Collector's Report— Measure of Enforced Collections 5 • Tax Assessor's Report— Releases/Refunds under$100 6 • Smart Goals FY 2023-24 Budget Update 7 8 13. Closed Session 9 None. 10 11 Adjournment 12 13 A motion was made at 8:03 p.m. by Commissioner Fowler and seconded by 14 Commissioner Greene to adjourn the meeting. 15 16 VOTE: UNANIMOUS 17 18 19 Jamezetta Bedford, Chair 20 21 22 Laura Jensen 23 Clerk to the Board 24 25 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 6 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET WORK SESSION 5 June 8, 2023 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Budget Work Session on Thursday, 9 June 8, 2023, at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Earl McKee 12 (arrived at 7:03 p.m.), and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Phyllis 13 Portie-Ascott, and Anna Richards 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present, 21 except Vice-Chair McKee. 22 Chair Bedford indicated that Laura Jensen will send a Doodle Poll in order to reschedule 23 the evaluations of the Manager, Attorney, and Clerk. 24 25 1. Discussion and Decisions on FY 2023-24 Operating Budget 26 • Funding Decisions on the Operating Budget Amendment List 27 • Funding Decisions for Chapel Hill-Carrboro City Schools and Orange County Schools 28 o Current Expense (Per Pupil) 29 30 The Board reviewed, discussed, and made decisions regarding the FY 2023-24 Manager's 31 Recommended Orange County Annual Operating Budget and approved a Resolution of Intent 32 to Adopt the FY 2023-24 Orange County Annual Operating Budget. 33 34 BACKGROUND: The County Manager presented the FY 2023-24 Recommended Budget on 35 May 2, 2023. Subsequently, the Board has conducted two public hearings to receive residents' 36 comments regarding the proposed funding plan. In addition to the public hearings, the Board 37 heard presentations and held discussions with representatives of the County fire districts, the 38 local boards of education, representatives of the community college, and County Functional 39 Leadership Teams as related to the proposed funding plan for FY 2023-24. 40 41 Tonight's Agenda: Tonight's work session offers the Board an opportunity to discuss the 42 recommended budget, including discussion and review of the Budget Amendment list. As soon 43 as these discussions are completed, the Board will deliberate and make decisions regarding the 44 FY 2023-24 Annual Operating Budget and approve a Resolution of Intent to Adopt the FY 2023- 45 24 Annual Operating Budget. The Board is scheduled to adopt the final FY 2023-24 Annual 46 Operating Budget for Orange County at its Business meeting on June 20, 2023. 47 48 Travis Myren, Deputy County Manager, made the following presentation: 49 50 2 1 Slide #1 ORANGE COUNTY NC]RTH CAROLINA FY2023-24 Budget Intent to Adopt Work Session Board of Commissioners Work Session June 8, 2023 2 3 Travis Myren reviewed the documents at the Commissioners' places, including the 4 Resolution of Intent to Adopt template, the fund balance policy from 2017, and a red-line version 5 of the Outside Agencies funding policy. 6 7 Vice-Chair McKee arrived at 7:03 p.m. 8 9 Slide #2 Decision Points 1. FY2023-24 Operating Budget • Consider and approve amendments to the County Manager's Recommended Operating Budget 2. FY2023-24 Capital Investment Plan • Consider and approve amendments to the County Manager's Recommended Capital Investment Plan(CIP) 3. FY2023-24 County Fee Schedule • Consider and approve amendments to the County Managers Recommended Fee Schedule 4. FY2023-24 Tax Rates • Adopt a Countywide Ad valorem(Property)Tax • Adopt a Special District Tax Rate for Chapel Hill -Carrboro City Schools District • Adopt tax rates for the County Fire Districts ORANGE COUNTY 2 NC3 1-Ei(_:A.RC)LI NA 10 11 3 1 Slide #3 Decision Points 5. Break to finalize the Intent to Adopt Resolution 6. Resolution of Intent to Adopt • Approve the Resolution of Intent to Adopt the FY2023 -24 Operating Budget at the Business Meeting on June 20,2023 — Operating Budgetfor FY202224 — Year One(FY2023.24)of the Capital Investment Plan and Acceptance of the Ten Year Plan — Countywide Property Tax,Special District Tax,and Fire District Tax Rates — County Fee Schedule ORANGE COUNTY 3 NC1RF1I CAROLINA 2 3 4 Slide #4 Operating Budget Amendments Amendment Sponsor Budget Department . age Fund Total OPER-001 Bedford 191 Library Non- dd funding to Town of 5 $85,00 $85,000 Departmental -hapel Hill Library PER-002 Bedford 67 Asset ltilize County Capital $6,000 56,00 $ Management qeserve to perform Services Hand Cheeks omrnunity Center easibility Study PER-003 Bedford 165 Housing Dept. rovide additional $158,059 $150,00 ($8,069) unding for IFC's ermanent Supportive lousing program.. Supported by.07 cent ax increase a ORAO�NGE COUNTY 5 6 Chair Bedford explained the process for reviewing and approving amendments. She said 7 the Board will actually vote tonight unlike other work sessions, but it will be on a Resolution of 8 Intent to adopt the budget on June 20th, rather than approving the budget itself. 9 Chair Bedford reviewed budget amendment OPER-001, which she sponsored. She said 10 she would like to increase funding for the Chapel Hill Library by $85,000. She said there is no 11 impact on the tax rate. 4 1 Commissioner Fowler said this change would bring total funding back in line with the 2 percentage that was previously funded before the MOU ran out. 3 Commissioner Portie-Ascott said it looks like the County Manager recommended the 4 amount requested by the Chapel Hill Library on page 179 of the budget document. 5 Bonnie Hammersley said the Chapel Hill Library does not send in a budget request and 6 she recommended the base budget from the previous year. She said her recommendation was 7 made prior to the completion of the report from the Library Task Force. 8 Chair Bedford said since the Board did not adopt the MOU as recommended by the 9 Library Task Force, which would have resulted in a budget amendment by staff, she brought it 10 forward. She said the funding for this amendment would come from various sources. 11 Commissioner Richards asked if the additional $85,000 was recommended in the 12 County Manager's budget. 13 Bonnie Hammersley said no, she recommended funding at the same dollar amount as 14 the prior year. 15 Chair Bedford said the base budget is $536,323. 16 Bonnie Hammersley said since she did not recommend an increase, any additional 17 funding has to be approved by a budget amendment. 18 Commissioner Richards asked how the $85,000 will be funded. 19 Bonnie Hammersley said there are three staff amendments that will produce $85,000 for 20 this amendment and are on slide #7. 21 Vice-Chair McKee said he isn't sure he will support this amendment. He said there are 22 increased costs to the county library, and he still has issues with what he perceives as a lack of 23 interoperability. He said he thinks the Chapel Hill Library does a great job, but it was the town's 24 decision to build the library and it is their responsibility to fund it. He said he is aware that a 25 number of out-of-town residents use the library, but he doesn't think he can support this. 26 27 A motion was made by Chair Bedford, seconded by Commissioner Fowler, to approve 28 budget amendment OPER-001. 29 30 VOTE: Ayes, 6 (Commissioner Hamilton, Commissioner Richards, Commissioner Fowler, 31 Chair Bedford, Commissioner Greene, Commissioner Portie-Ascott); Nays, 1 (Vice-Chair 32 McKee) 33 34 MOTION PASSES 35 36 Chair Bedford reviewed budget amendment OPER-002, which she sponsored. The 37 amendment is detailed in the table slide #4. She said the feasibility study at Efland Cheeks 38 Community Center could show whether it's more cost effective and appropriate to enclose the 39 back patio or get a temporary mobile unit, and staff could bring a report back to the Board to 40 inform a decision. She said the $6,000 for the study will come from the Capital Reserve fund. 41 42 A motion was made by Chair Bedford, seconded by Vice-Chair McKee, to approve 43 budget amendment OPER-002. 44 45 VOTE: UNANIMOUS 46 47 Chair Bedford reviewed budget amendment OPER-003, which she sponsored. She said 48 she would like to utilize a .07 cent tax increase to provide $150,000 to support the Interfaith 49 Council's Permanent Supportive Housing program. She said permanent supportive housing is 50 identified as the highest need by the Partnership to End Homelessness Leadership Team. She 51 said permanent supportive housing involves intensive case management, often for residents 5 1 with no income. She said Corey Root, Housing and Community Development Director, and 2 Rachel Waltz, Homeless Programs Coordinator, are present for any questions. 3 A motion was made by Chair Bedford, seconded by Commissioner Greene, to approve 4 budget amendment OPER-003. 5 6 Commissioner Portie-Ascott asked how this tax increase will weigh out with other 7 upcoming amendments that ask for a tax rate decrease. 8 Chair Bedford said depending on the other amendments that are approved, there may 9 not be a tax increase, or it may be less than the County Manager recommended. 10 11 VOTE: UNANIMOUS 12 13 Slide #5 Operating Budget Amendments SponsorAmendment Department # Page Fund Total PER-004 [ichards 114 CJRD Preate OC Build Pilot 590.00 $90, $0 rogram.conditional on ceiving offsetting revenue from ABC Board(570k)and 7oCH Police Dept.t$20kf 7 OPER-045 Hamilton 224 Sportsplex Have Sportsplex pay back $158.000 $0 ($158.000) 20%of Pandemic recovery funding to GF. OPER-005a Hamilton 224 Sportsplex (5158.059) 50 $15$,059 Reduce Tax Rate by-07 OPE11 'Hamilton 224 Visitors Have Visitors Bureau pay $112.004 $0 ($112,000 Bureau back 20%of Pandemic recovery funding to GF. ORANGE COUNTY 5 1ti:OR 1-1 I t-n RA)LENA 14 15 Commissioner Richards reviewed budget amendment OPER-004, which she sponsored. 16 She said the Board had a discussion about OC Build previously with Cait Fenhagen and the 17 Criminal Justice Resource Department. She said the expected revenue from the ABC Board 18 and Chapel Hill Police Department is not yet approved but would like for the Board to allocate 19 $90,000 to help with this pilot program. 20 21 A motion was made by Commissioner Richards, seconded by Commissioner Fowler, to 22 approve budget amendment OPER-004. 23 24 VOTE: UNANIMOUS 25 26 Commissioner Hamilton reviewed budget amendment OPER-005, which she sponsored. 27 She said she is glad the county could cover the needs of the Sportsplex during the pandemic, 28 but believes it is important for the Sportsplex to pay the money back now that they have 29 financially recovered. She said every dollar spent means it is not available for other needs, and 30 believes it is good stewardship to ask the Sportsplex to pay the money back as they are able. 31 She said the amendment calls for 20% to be paid back next fiscal year, and a plan will be made 32 for the full amount to be paid back so Sportsplex operations are not interrupted. 6 1 Vice-Chair McKee asked if the amount is to be paid back over time. 2 Chair Bedford clarified that the full amount would be paid back overtime, and 20% is 3 asked to be paid back next fiscal year. 4 Commissioner Portie-Ascott asked what the expectation was when the Sportsplex was 5 given the money. 6 Bonnie Hammersley said the general fund is a safety net fund for enterprise funds and 7 special revenue funds. She said the county can't leave these funds in a deficit and is required to 8 make sure all funds are in positive stance at the end of the year. She said at the time the money 9 was given, the Sportsplex enterprise fund was not going to be in a positive stance. She said 10 there was no agreement or discussion that the money would or wouldn't be paid back. 11 Travis Myren said the managing partner at the Sportsplex is aware of this amendment 12 and didn't express any concerns. 13 Commissioner Portie-Ascott asked if this is an outside agency. 14 Bonnie Hammersley explained that the Sportsplex is a county department but is also an 15 enterprise fund and the Visitors Bureau is a special revenue fund. 16 Chair Bedford added that Solid Waste is also an enterprise fund. 17 18 A motion was made by Commissioner Hamilton, seconded by Vice-Chair McKee, to 19 approve budget amendment OPER-005. 20 21 Commissioner Greene asked if this amendment has any implication on the upcoming 22 amendment to cut $20,000 in Article 46 funding for the Durham Tech Innovation Hub. She said 23 she doesn't plan to support that amendment. 24 Chair Bedford said no because the amendment currently being discussed impacts the 25 general fund, not Article 46 proceeds. 26 27 VOTE: UNANIMOUS 28 29 Commissioner Hamilton explained budget amendment OPER-005a, which she 30 sponsored. She said OPER-005 will reduce the proposed tax rate and OPER-005a reflects that 31 change. She said she hoped not to increase taxes this year and thinks it's an important exercise 32 of good stewardship for county commissioners to find areas to save when spending more in 33 other areas. 34 35 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to 36 approve OPER-005a. 37 38 VOTE: UNANIMOUS 39 40 Commissioner Hamilton reviewed budget amendments OPER-006 and OPER-006a, 41 which she sponsored. She said OPER-006 calls for the Visitors Bureau to pay back the money 42 the county provided during the pandemic using the same rationale as OPER-005. She said this 43 would result in a tax rate reduction of .05 cents. 44 45 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to 46 approve budget amendments OPER-006 and OPER-006x. 47 48 VOTE: UNANIMOUS 49 50 7 1 Slide #6 Operating Budget Amendments SponsorAmendment Page Fund Total OPER-006a Hamilton 224 Visitors ($112,890) $0 ($112,890} Bureau Reduce Tax Rate by.05 OPER-007 Hamilton 64 Article 46 Gut$20,000 in Article 46 funding for Durham Tech Innovation Hub, reallocated to County Economic Development OPER-008 Fowler 299 Policies Retum Fund Balance Policy to 2017 version (attached)to be _ discussed in Fall- OPER-009 Bedford WA Policies Amend the Outside Agency Funding Policy (attached) to remove funding target ORANGE COUNTY 6 N01Z_F1I GARCMANA 2 3 Commissioner Hamilton explained budget amendment OPER-007, which she 4 sponsored. She said she would like to withdraw this amendment. She said after reviewing the 5 information Durham Tech sent about the Innovation Hub, she thinks the Board should support it. 6 She added that she will bring a future petition to renegotiate the funding that the county already 7 provides for Launch and including Durham Tech's presence at the Innovation Hub in that cost. 8 Vice-Chair McKee said he appreciates Commissioner Hamilton for reconsidering this 9 amendment. 10 Commissioner Richards said there are two items related to Durham Tech that she would 11 like to put forward as amendments at this time. She said she would like to fund $10,000 for the 12 staff Recruitment and Retention fund and $8,000 for the Apprenticeship Coordinator position. 13 14 A motion was made by Commissioner Richards, seconded by Vice-Chair McKee, to fund 15 the Apprenticeship Coordinator position at Durham Tech in the amount of$8,249 from Article 46 16 funds. 17 18 VOTE: UNANIMOUS 19 20 Chair Bedford asked what source should be used to fund the $10,000 to fund the 21 Recruitment and Retention position. 22 Travis Myren said there are extra funds in the Social Justice Fund that can be used to 23 balance the general fund. 24 25 A motion was made by Commissioner Richards, seconded by Commissioner Greene, to 26 fund the Recruitment and Retention position at Durham Tech in the amount of$10,000. 27 28 VOTE: UNANIMOUS 29 30 Commissioner Fowler explained budget amendment OPER-008, which she sponsored. 31 She explained she would like to return to using the previous fund balance policy and would like 8 1 to have a work session in the fall to see how the County Manager's new recommended fund 2 balance policy would work. 3 4 A motion was made by Commissioner Fowler, seconded by Chair Bedford, to approve 5 budget amendment OPER-008. 6 7 VOTE: UNANIMOUS 8 9 Chair Bedford explained OPER-009, which she sponsored. She said she likes the 10 outside agencies funding process the County Manager has implemented overall. She said she 11 would like to remove the funding target for outside agencies in order to provide more flexibility 12 based on county needs. 13 14 A motion was made by Chair Bedford, seconded by Vice-Chair McKee, to approve 15 budget amendment OPER-009. 16 17 Commissioner Greene said she is fine with seeing how this goes. 18 19 VOTE: UNANIMOUS 20 21 Commissioner Fowler asked if the Board should make budget amendments on outside 22 agency funding recommendations based on the change in state law last year, and asked if staff 23 gives feedback to applicants who were not funded. 24 Bonnie Hammersley said staff shares the scoring matrix with outside agencies that 25 applied which tells the applicant what they can do better. 26 Chair Bedford said none of the commissioners serve on the boards for the outside 27 agencies, but they might need to ask the County Attorney. 28 Bonnie Hammersley said since none of the commissioners are on the boards for the 29 outside agencies, they are welcome to make amendments. She said if they want to make a 30 budget amendment on the outside agency recommendations, she would encourage them to 31 review the scoring matrix to understand why recommendations were made. 32 Vice-Chair McKee said previous Boards were given $500,000 and there was on-the-fly 33 negotiating to allocate funding to agencies. He said he likes this policy better. He said some 34 agencies have called him upset, and he understands, but the scoring is done through a matrix 35 by individuals with knowledge of the agency's work. 36 Commissioner Greene said there were times when an agency would come to the Chapel 37 Hill Town Council when she served and ask for the money, and she said it becomes very 38 politicized. She said the Board has the final say, but this process is rational and thorough and 39 involves people who know what the needs are. 40 Commissioner Richards said she supports this process, but her concern was how the 41 process is made available to new agencies that haven't received funding before. She said she 42 has since had a conversation with the County Manager about how that process works. 43 Commissioner Portie-Ascott asked if there is a list of the outside agencies in the budget. 44 Bonnie Hammersley said if the Board hears from outside agencies, to direct them to her 45 and she will be happy to meet with them. 46 Travis Myren said the specific outside agency list is not in the budget, but he can send 47 that. 48 Chair Bedford said the outside agency list was included in materials for the first budget 49 work session. She added that there are thousands of non-profits that do great work, but like the 50 County Manager said, their work needs to complement the county's work and responsibilities to 51 receive this specific funding. 9 1 Slide #7 Operating Budget Amendments Amendment Sponsor Budget Department Amendment Revenue Expense General # Page Fund Total PER-010 taff 212 SS ,Add 50%Offsetting $37,49 $ 7 revenue for new DSS Community Technician FTEs. PER-011 Staff 113 Couns dd One-Time 1 $20,00 ($20,000 ounty Capital to ffset badge eadersfsecurity rades OPER-012 Staff 189 Human Reduce Funding to $ ($20,400) ($20,400 Services Nan- Social Justice Departmental Reserve'Fund to balance bud et TOTAL $310.600 i .If so ORANGE COUNTY 7 NC)RTE-I C.ARCNANA 2 3 A motion was made by Commissioner Hamilton, seconded by Vice-Chair McKee to 4 approve budget amendments OPER-010 and OPER-011. 5 6 VOTE: UNANIMOUS 7 8 A motion was made by Commissioner Greene, seconded by Commissioner Hamilton, to 9 approve budget amendment OPER-012, at a new cost of$30,400. 10 11 VOTE: UNANIMOUS 12 13 2. Discussion of FY 2023-24 Capital Investment Plan 14 • Funding Decisions on the Capital Investment Plan Amendment List 15 • Accept FY 2023-33 Capital Investment Plan and Approve the Intent to Adopt Capital 16 Funding for FY 2023-24 17 18 The Board discussed the FY 2023-33 Capital Investment Plan, accepted the Ten Year Capital 19 Investment Plan, and approved the Intent to Adopt Capital Funding for FY 2023-24. 20 21 BACKGROUND: For over 20 years, the County has produced a Capital Investment Plan (CIP) 22 that establishes a budget planning guide related to capital needs for the County as well as 23 Schools. The current CIP consists of a 10-year plan that is evaluated annually to include year- 24 to-year changes in priorities, needs, and available resources. Approval of the CIP commits the 25 County to the first year funding only of the capital projects. All other years are used as a 26 planning tool and serves as a financial plan. 27 28 Capital Investment Plan — Overview 29 The FY 2023-33 CIP includes County Projects, School Projects, and Proprietary Projects. The 30 School Projects include Chapel Hill-Carrboro City Schools, Orange County Schools, and 10 1 Durham Technical Community College — Orange County Campus projects. The Proprietary 2 Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects. 3 4 The CIP has been prepared anticipating moderate economic growth of approximately 2% in 5 property tax growth and 4% sales tax growth over the next ten years. Many of the projects in 6 the CIP will rely on debt financing to fund the projects. 7 8 The items below include revisions made to the following Capital Projects since the presentation 9 of the Manager's Recommended Capital Investment Plan on April 4, 2023: 10 11 As a part of the annual budget process, adjustments are made to the allocation of school 12 funding based on changes to the FY 2023-24 budgeted average daily membership 13 (ADM) percentages. At the time of the Capital Improvement Plan presentation, only FY 14 2022-23 ADM information was available. The impact of these numbers changed the 15 CHCCS percentage from 58.78% to 58.44%, and changed the OCS percentage from 16 41.22% to 41.56%. This adjustment is accounted for prior to the Board amendment to 17 adjust the Article 46 capital allocation policy. 18 19 Travis Myren continued the following presentation: 20 21 Slide #8 Capital Investment Plan Amendments Page CIP-001 Bedford 114 Cmdal hangs Percy for allocallon of Article 46 proceeds to so SD school doW by exdudirg Crier Students In brawla Thls prowdes CHCCSan aWonal S75,50 n NroUg for technology Wel expenses, ao duces GCS's funding by the some amount. CIk2 Greene 35 Housing forward$`M fundang for Affordable Horsing S 5,X0,000 5 5.000,W0 rojed from year 2(FY 2024.25)to year 1(FY 2023• 4) GRANGE COUNTY e nrc�i�-r1-�c-rarzc�s_iran 22 23 Chair Bedford explained budget amendment CIP-001, which she sponsored. She said 24 this amendment proposes changing the formula for distribution of Article 46 proceeds to the 25 school districts to exclude charter students. She said this money is used for technology and 26 does not flow out to charter students like the per pupil funding does. She said it doesn't make 27 sense to fund technology for students who are not in the building. She said she is not proposing 28 changing all of capital funding to exclude charter students in the formula because there are still 29 fixed costs associated with capital that would not change because a group of students goes to a 11 1 charter school. She said she would also like to hear the needs from the school capital needs 2 consultant before making any further capital funding decisions. 3 4 A motion was made by Chair Bedford, seconded by Commissioner Fowler, to approve 5 budget amendment CIP-001. 6 7 Vice-Chair McKee asked how this isn't discriminatory. 8 Chair Bedford said capital funding does not flow out to charter students. 9 Vice-Chair McKee said this explicitly excludes funding charters. He said this would 10 change the allocation of Article 46 funds for each district. 11 Chair Bedford said the total dollar amount is exactly the same. 12 Vice-Chair McKee asked how Chapel Hill-Carrboro City Schools (CHCCS) gains funding 13 and Orange County Schools (OCS) loses funding based on the proposed formula change. 14 Chair Bedford said the Board funds the per pupil amount for operating for charter 15 students, however, she said it doesn't make sense to include charter students in the ADM for 16 technology because they are not in OCS to use the technology. 17 Commissioner Fowler said for operations, both districts have to fund charter schools, so 18 the per pupil amount flows out to charter schools. She said Article 46 money used for 19 technology does not flow out to the charter schools. She said this amendment would help fund 20 the students who are actually in the school buildings equitably, so they all get the same amount. 21 Vice-Chair McKee said he is missing how OCS would lose funding and CHCCS would 22 gain funding. 23 Chair Bedford said this amendment would actually make the ADM ratios more equitable 24 for students in each district for the purposes of technology funding. 25 Vice-Chair McKee said he plans to vote against this amendment. He said excluding 26 charter students got his attention. 27 Chair Bedford said all capital dollars exclude charter students. 28 Vice-Chair McKee said this proposes shifting money, but he doesn't understand how. 29 Chair Bedford said this shifts money from OCS to CHCCS based on the actual number 30 of students in the building. 31 Vice-Chair McKee said it decreases the total funding to OCS for technology. 32 Chair Bedford said yes it does. 33 Commissioner Greene said it does because it's based on real numbers of students in 34 the classroom. 35 Commissioner Richards said another way to think of it is that $75,000 of technology 36 funding is not needed in OCS because those students are not in OCS seats. 37 Vice-Chair McKee said he can accept it, but still doesn't support it. 38 Commissioner Portie-Ascott said the argument makes sense, but it seems like OCS is 39 already under-resourced and CHCCS has more resources, so it feels wrong to take money from 40 OCS. 41 Vice-Chair McKee said he agrees that it doesn't feel right because CHCCS has the 42 special district tax. 43 44 VOTE: Ayes, 4 (Commissioner Richards, Commissioner Fowler, Chair Bedford, 45 Commissioner Greene); Nays, 3 (Commissioner Hamilton, Vice-Chair McKee, 46 Commissioner Portie-Ascott) 47 48 MOTION PASSES 49 50 Commissioner Greene explained budget amendment CIP-002, which she sponsored. 51 She thanked the County Manager for proactively putting $15 million in the capital budget over 12 1 the years. She said this amendment is intended to make available the first $5 million in year one 2 rather than year two of the CIP. She said she thinks this is a good idea and it's also responsive 3 to Habitat's request on behalf of the Affordable Housing Coalition to make funding available for 4 shovel-ready projects that would be ready to apply for this money. She said a process will need 5 to be determined for how to allocate the money, but this amendment asks to move the money 6 up to year one in the CIP. 7 8 A motion was made by Commissioner Greene, seconded by Vice-Chair McKee, to 9 approve budget amendment CIP-002. 10 11 VOTE: UNANIMOUS 12 13 Chair Bedford said in the first year of the CIP, Phase 3 for Blackwood Farm Park is 14 included. She said she wanted staff for the Department of Environment, Agriculture, Parks and 15 Recreation to know that the Board will likely not be able to fund similar projects in the coming 16 years because of the state of county and school facility needs. 17 18 Travis Myren continued the following presentation: 19 20 Slide #9 Recommended School Funding Per Pupil Allocation • Special District Tax for Chapel Hill-Carrboro City Schools Total Current Expense Budget $102,942,576 District Total Countywide Budgeted Students 19,256 — 1.5 cent increase from 18.30 cents Per Pupil Amount $5,345 to 19.86 cents per$104 of valuation — Special District Tax adds$2,465 per pupil to Countywide rate District Budgeted CountMde District Students Per Pupil I Allocation — Total Special District Tax at the new FHCCS 11,253 $5,346 $50,158,538 tax rate generates total of$27.7 million 8,003 $5,346 $42,784,038 ORANGE COUNTY 9 hiOFC1-II C:ARC]LINA 21 22 23 13 1 3. Discussion and Decision on the FY2022-23 County Fee Schedule 2 3 Travis Myren continued the following presentation: 4 5 Slide #10 County Fee Schedule No amendments proposed ORANGE COUNTY 16 '40R-Fl-4 a=ARC31-INA 6 7 8 4. Discussion and Decision on the FY 2023-24 Tax Rates 9 • County Ad Valorem Tax 10 • Chapel Hill-Carrboro City Schools Special District Tax 11 • Fire District Tax Rates 12 13 Travis Myren continued the following presentation: 14 15 Slide #11 Tax Rues • Approve the CountyWdeAd Valorem(Property)Tax Table 1 Rate Cauffly Fire District IM Rates for FY2023-24 FY2023-24 rate based on appl-med operating budget CedarGrava s.ag amendments Chapel Hill 13.87 Da•InesLns 13.84 • Approve the Chapel Hill-Carrboro City Schools Elland 10.28 Special District Tax bate -19.80 cents Eno 9-98 Li le River 7.39 New Hope 12.37 • Approve the County Fire District Tax Rates in Orange Grova 8.27 Table 1 Orange Rural 10.49 South Orange 9-09 Southern Ylangle 12.80 Whim Cross 13.84 ORANGE COUNi-'Y ll Nc-)Wt'"CAM)l INA 16 14 1 Travis Myren said pending the Board's action, the Ad Valorem Tax Rate would become 2 83.53 cents per $100 of assessed value. 3 Commissioner Richards asked what the change was between the County Manager's 4 recommended tax rate increase and what the increase is after the budget amendments. 5 Travis Myren said the increase was .46 cents and will now be .41 cents. 6 7 5. Break (to allow Budget staff to formulate the Draft Resolution of Intent to Adopt FY 8 2023-24 Operating Budget) 9 10 A motion was made by Chair Bedford, seconded by Commissioner Fowler, to recess the 1 1 meeting for 12 minutes. 12 13 VOTE: UNANIMOUS 14 15 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to 16 reconvene the meeting at 8:21 p.m. 17 18 VOTE: UNANIMOUS 19 20 6. Resolution of Intent to Adopt FY 2023-24 Annual Operating Budget 21 Approval of Resolution of Intent to Adopt FY 2023-24 Annual Operating Budget at the 22 Board of County Commissioners Regular Meeting on June 20, 2023 23 24 Kirk Vaughn, Budget Director, reviewed the following resolution: 25 26 27 Resolution of Intent to Adopt the FY2023-24 28 Orange County Budget 29 30 The items outlined below summarize decisions that the Board acted upon June 8, 2023 in 31 approving the FY2023-24 Orange County Annual Operating Budget and the FY2023-24 (Year 32 1) Capital Investment Plan Budget. 33 34 WHEREAS, the Orange County Board of Commissioners has considered the Orange County 35 FY2023-24 Manager's Recommended Budget and the FY2023-24 Manager's Recommended 36 Capital Investment Plan Budget; and 37 38 WHEREAS, the Commissioners have agreed on certain modifications to the Manager's 39 Recommended Budget as presented in the FY2023-24 County Manager's Recommended 40 Budget on May 2, 2023; and to the FY2023-24 Manager's Recommended Capital Investment 41 Plan Budget as presented on April 4, 2023; 42 43 NOW THEREFORE BE IT RESOLVED, that the Orange County Board of Commissioners 44 expresses its intent to adopt the FY2023-24 Orange County Budget Ordinance on Tuesday, 45 June 20, 2023, based on the following stipulations: 46 47 1) Property Tax Rates 48 a) The ad valorem property tax rate shall be set at 83.53 cents per $100 of assessed 49 valuation. 50 b) The Chapel Hill-Carrboro City Schools District Tax shall be set at 19.80 cents per 51 $100 of assessed valuation. 15 1 c) The Fire District and Fire Service District tax rates shall be set at the following rates 2 (all rates are based on cents per $100 of assessed valuation): 3 • Cedar Grove 9.00 • Greater Chapel Hill Fire Service District 13.87 • Damascus 12.80 • Efland 10.28 • Eno 9.98 • Little River 7.39 New Hope 12.57 • Orange Grove 8.27 • Orange Rural 10.49 • South Orange Fire Service District 9.09 • Southern Triangle Fire Service District 12.80 • White Cross 13.84 4 5 2) County Employee Pay and Benefits Plan 6 7 Provide a County employee pay and benefits plan that includes: 8 a. 6% wage increase for permanent employees in active status on June 30, 2023. 9 Continuation of Merit Pay Program on employees' base salaries, payable in January 10 2024, at tiers of$530 for proficient performance; $795 for superior performance or 11 $1,060 for exceptional performance. Page 238 12 b. Revision to Section 28-52 of the Orange County Code of Ordinances: Shared Leave. 13 Page 260 14 c. Revision to Premium Equivalent Option to Co-Parenting Orange County Employees. 15 Page 261 16 d. A change in the salary schedule recognizing $16.60 per hour as the living wage for 17 permanent employees and recognizing the 6% wage increase, effective July 1, 2023. 18 Page 262 19 e. Increase the per pay period County contribution to non-law enforcement employees' 20 supplemental retirement accounts to $29.15 and the County matching employees' 21 contributions up to $67.00 per pay period (for a maximum annual County contribution of 22 $1,742) for all general (non-sworn law enforcement officer) employees; continue the 23 mandated Law Enforcement Officer contribution of 5.0% of salary, and continue the 24 County's required contribution to the Local Governmental Employees' Retirement 25 System (LGERS) for all permanent employees. For FY 2023-24, the Law Enforcement 26 Officers (LEOs) rate increases from 13.10 to 14.10 percent of reported compensation, 27 and all other employees' rate increases from 12.10 to 12.85 percent of reported 28 compensation. Page 256 29 f. Continue to participate in the North Carolina Health Insurance Pool (NCHIP), and 30 continue medical and prescription third party administrators with Blue Cross Blue Shield 31 of North Carolina (BCBSNC) and Prime Therapeutics, a division of BCBSNC, 32 respectively. No increase to health and dental appropriations. Increase funding of 5% 16 1 to the Health Insurance Premium Equivalents for both active and pre-65 retirees with the 2 amount of the increase to be fully paid by the County. Page 259 3 g. Add UNUM Behavioral Health benefit. Page 260 4 5 3) Adjustments to Operating And Capital Budget 6 Adjustments to the Manager's Recommended FY2023-24 GF Operating Budget On June 8, 2023, the Board of County Commissioners approved the following changes to the Manager's Recommended annual operating budget for the 2023-24 fiscal year. The information below summarizes changes made by the Board. Revenues Increase Decrease Manager's Recommended Revenue Budget $279,194,928 Utilize County Capital Reserve to perform Efland Cheeks Community Center $6,000 Feasibility Study Provide additional funding for IFC's Permanent Supportive Housing program. $158,059 Supported by .07 cent tax increase Create OC Build Pilot Program, conditional on receiving offsetting revenue from $90,000 ABC Board($70k)and Chapel Hill Police Dept. ($20k) Have Sportsplex pay back 20%of pandemic recovery funding to General Fund $158,000 Reduce Tax Rate by .07 ($158,059) Have Visitors Bureau pay back 20%of pandemic recovery funding to General $112,000 Fund. Reduce Tax Rate by .05 ($112,890) Add 50%offsetting revenue for new DSS Community Technician FTEs. $37,490 Add One-Time County Capital to offset badge readers/security upgrades $20,000 Total Revenue Changes $581,549 ($270,949) Revised Revenue Budget 279,505,528 Expenditures Increase I Decrease Manager's Recommended Expenditure Budget $279,194,928 Increase funding to Town of Chapel Hill Library $85,000 Utilize County Capital Reserve to perform Efland Cheeks Community Center $6,000 Feasibility Study Provide additional funding for IFC's Permanent Supportive Housing program. $150,000 Supported by .07 cent tax increase Create OC Build Pilot Program, conditional on receiving offsetting revenue from $90,000 ABC Board($70k)and Chapel Hill Police Dept. ($20k) Increase Durham Tech Current Expense for recruitment and retention fund $10,000 Reduce Funding to Social Justice Reserve Fund to balance budget ($30,400) Total Expenditure Changes 1 $341,000 $30,400 7 Revised Expenditure Budget 1 $279,505,528 17 Adjustments to the Manager's Recommended FY2023-24 CIP Budget On June 8, 2023, the Board of County Commissioners approved the following changes to the Manager's Recommended CIP Funding for Year 1 (2023-24 fiscal year). The information below summarizes changes made by the Board. Expenditures Increase I Decrease Manager's Recommended County Projects CIP Budget for Year 1 (FY 23-24) $23,888,432 County Projects: Bring forward$5M funding for Affordable Housing project from year 2(FY 2024-25)to year $5,000,000 1 (FY 2023-24) Total Expenditure Changes $5,000,000 $0 Revised County CIP Budget for Year 1 FY 23-24 $28,888,432 Expenditures Increase I Decrease Manager's Recommended Schools CIP Budget for Year 1 FY23-24 $25,992,243 Change Policy for allocation of Article 46 proceeds to school district by excluding Charter Students in formula. This provides CHCCS an additional$75,543 in funding for technology capital expenses and reduces OCS's funding by the same amount. Total Expenditure Changes $0 $0 1 lRevised School CIP Budget for Year 1 (FY 23-24) $25,992,243 2 3 4) Changes in County Staff Positions (Increase in FTE Approved). 4 Department Position Name Fund Start Date FTE Criminal Justice Resource Department Grant Management Specialist General Fund 7/1/2023 0.500 Criminal Justice Resource Department Admin Support II General Fund 7/1/2023 0.250 Criminal Justice Resource Department YBH Liaison General Fund 7/1/2023 0.250 Dept. of the Env, Ag, Parks, and Rec. Recreation Program Assistant General Fund 7/1/2023 1.000 Emergency Services Community Paramedic General Fund 12/1/2023 1.000 Emergency Services Crisis Resource Specialist General Fund 11/1/2023 1.000 Emergency Services Logistics Specialist General Fund 7/1/2023 1.000 Fleet Admin Support I General Fund 7/1/2023 1.000 Health Accounting Technician II General Fund 7/1/2023 1.000 Health Billing Technician General Fund 7/1/2023 1.000 Housing Community Development Specialist General Fund 7/1/2023 1.000 Housing Housing Grants Coordinator General Fund 7/1/2023 1.000 Sheriff Detention Officer General Fund 7/1/2023 4.000 Social Services Community Social Services Technician General Fund 7/1/2023 1.000 Social Services DSS Human Services Coordinator I General Fund 7/1/2023 1.000 Social Services Human Services Specialist I General Fund 7/1/2023 6.000 Social Services Human Services Supervisor I General Fund 7/1/2023 1.000 Social Services Human Services Tech General Fund 7/1/2023 1.000 Criminal Justice Resource Department OC Build Coordinator General Fund 7/1/2023 1.000 Asset Management Services Capital Projects Field Coordinator Debt Service Fund 7/1/2023 1.000 County Manager/Arts Commission Programs Coordinator Visitors Bureau Fund 7/1/2023 1.000 Planning&Inspections Property Development Coordinator Inspections Fund 7/1/2023 1.000 Solid Waste SW Facilities Tech I Solid Waste Fund 7/1/2023 1.000 Solid Waste SW Collector Supervisor Solid Waste Fund 1/1/2024 1.000 Solid Waste SW Collector Driver Solid Waste Fund 3/1/2024 3.000 5 Totals 33.000 6 7 18 1 5) General Fund Appropriations for Local School Districts 2 3 The following FY2023-24 General Fund Appropriations for Chapel Hill-Carrboro City Schools 4 and Orange County Schools are approved: 5 a) Current Expense appropriation for local school districts totals $102,942,576 and 6 equates to a per pupil allocation of$5,346 7 1) The Current Expense appropriation to the Chapel Hill-Carrboro City Schools 8 is $60,158,538 9 2) The Current Expense appropriation to the Orange County Schools is 10 $42,784,038. 11 b) School Related Debt Service for local school districts totals $21,322,130. 12 c) Additional net County funding for local school districts totals $6,588,025. 13 (1) School Resource Officers and School Health Nurses Contracts - total 14 appropriation of$3,888,025 to cover the costs of School Resource Officers 15 in every middle and high school, and a School Health Nurse in every 16 elementary, middle, and high school in both school systems. 17 (2) Recurring Capital —total pay-as-you-go funding of$2,700,000 to cover 18 recurring capital funding at both school districts. These funds support facility 19 improvements, equipment and furnishings and vehicle purchases for the 20 districts. The remaining $300,000 for recurring capital is provided by debt 21 financing through the Capital Investment Plan. 22 23 6) Capital Investment Plan Funding for FY2023-24 (Year 1) 24 25 The following FY2023-24 (Year 1) Capital Investment Plan Appropriations are approved: 26 a) Overall Total Capital Investment Plan Funding of$58,436,700 27 b) County Capital Projects Funding of$28,888,432 28 c) School Capital Projects Funding of$25,992,243 29 d) Solid Waste Project Funding of$2,556,025; and Sportsplex Project Funding of 30 $1,000,000 31 32 7) County Fee Schedule 33 34 To adopt the County Fee Schedule to include changes in the FY2023-24 Manager's 35 Recommended Annual Operating Budget and approved by the Board of County Commissioners 36 on June 8, 2023. 37 38 A motion was made by Vice-Chair McKee, seconded by Commissioner Fowler, to 39 approve the resolution of intent to adopt the FY 2023-24 Annual Operating Budget at the Board 40 of Commissioners Regular Meeting on June 20, 2023. 41 42 VOTE: UNANIMOUS 43 44 Chair Bedford thanked staff for their work on the budget this year. 45 Vice-Chair McKee said having sat through some budget presentations that were less 46 than understandable, he said the County Manager and staff need to be commended for putting 47 together a great budget and presenting it in a way that was easily understandable. 48 49 19 1 Adjournment 2 3 A motion was made by Commissioner Richards, seconded by Commissioner Hamilton, 4 to adjourn the meeting at 8:30 p.m. 5 6 VOTE: UNANIMOUS 7 8 9 Jamezetta Bedford, Chair 10 11 12 Recorded by Tara May, Deputy Clerk to the Board 13 14 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 7 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 June 20, 2023 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, June 9 20, 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice Chair Earl McKee, 12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Phyllis Portie-Ascott, and Anna 13 Richards 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present. 21 22 1. Additions or Changes to the Agenda 23 24 Chair Bedford dispensed with reading the public charge. 25 26 2. Public Comments (Limited to One Hour) 27 a. Matters not on the Printed Agenda 28 Todd McGee, Community Relations Director, introduced members of the County 29 Government Academy and reviewed the work they have completed and all they have learned. 30 Chair Bedford thanked participants for attending the academy and thanked the staff 31 members who have helped make it a success. 32 33 b. Matters on the Printed Agenda 34 (These matters will be considered when the Board addresses that item on the agenda below.) 35 36 3. Announcements, Petitions and Comments by Board Members 37 Commissioner Greene said she attended the NC summit on reducing opioid use that was 38 sponsored by NCACC. She said it brought together a lot of service providers, people with lived 39 experience, social workers, etc. She said it was the first time in recent memory that NCACC had 40 a conference that was not just for county commissioners. She said Attorney General Stein gave 41 the opening remarks, and said she not only learned a lot, but it was powerful to be in the room 42 with people with lived experience who were talking about their experiences. She said Orange 43 County was well-represented including Cait Fenhagen and her staff, as well as Quintana Stewart. 44 She said one session focused on how to spend and account for the opioid settlement money. 45 Additionally, she said that one of the important subjects at the conference was housing. She said 46 people experiencing homelessness need housing as well as people with substance use disorders, 47 which was very apparent in a session on the housing-first model. She said today in the NY Times 48 there is a story on how on federal and many state-levels, there is a movement to get rid of housing- 49 first, even though there is a whole generation of well-documented evidence. She said there is no 50 doubt this model works, but also no doubt people still can't change their attitudes about 2 1 homelessness and feeling like people must show they deserve a house before they can have 2 one. 3 Commissioner Fowler said she attended the ABC Board meeting this morning and they 4 passed the budget which included the full request from the county. 5 Vice-Chair McKee said he previously petitioned the Board to have staff identify sites for 6 youth athletic fields, but the Board did not move forward. He said he heard support for the idea of 7 youth athletic fields at the last meeting, and is renewing the petition and for staff to bring 8 information back at a work session in the fall on what youth athletic facilities are available in 9 Orange County, surrounding counties, what programs and facilities used to be provided by the 10 county and have been picked up by community groups, and what can be done to provide youth 11 indoor and outdoor recreation facilities in the county. 12 Commissioner Portie-Ascott said she attended the retirement celebration at the Sheriff's 13 Office today for 6 retiring members of staff. She said she enjoyed hearing the Sheriff's personal 14 stories about the retirees as they received their plaque, which demonstrated their commitment to 15 serving the residents of Orange County. She said she attended two Juneteenth celebrations. She 16 said one was a joint event put on by the Orange County Arts Commission and Free Spirit 17 Freedom, and the other was hosted by Mt. Zion AME Church. 18 Commissioner Hamilton said she attended three Juneteenth events this weekend. She 19 said one was the Chapel Hill-Carrboro celebration, the second was the Orange County 20 Juneteenth event at the Orange County library, and the third was the Eno Arts Mill gathering. She 21 said she was glad to be able to attend all three and experience the dedication of staff and elected 22 officials who were there. She hopes that more people will take advantage of the celebrations to 23 learn about history and celebrate being together now. Commissioner Hamilton said since she has 24 been on the Board of County Commissioners, she has been involved in a number of rezoning 25 decisions, including the recent one regarding Lawrence Rd. She said the Planning Director having 26 to make a recommendation to the Board troubles her and makes it difficult for them to fulfill the 27 role of educating the Board of County Commissioners and the Planning Board about the technical 28 aspects around rezoning as well as the broader community impacts a rezoning change may have. 29 She said it is her understanding that this is not required by state statute but is controlled by local 30 ordinance. With that in mind, she petitioned the Board to consider amending the UDO to require 31 the Planning Director to do an analysis without a recommendation. She said the relevant section 32 is 2.3.8 of the UDO and states: 33 "The Planning Director shall cause an analysis to be made of the application and based 34 on that analysis prepare a recommendation for consideration by the Planning Board and 35 the Board of County Commissioners." 36 Commissioner Hamilton said she would propose for the UDO to read: 37 "The Planning Director shall cause an analysis to be made of the application and share 38 that analysis and share that analysis for consideration by the Planning Board and the 39 Board of County Commissioners." 40 Commissioner Hamilton said she hopes this change can be discussed at the first work session in 41 September. 42 Commissioner Richards said she attended many Juneteenth events over the weekend. 43 She said it is a good opportunity for the community to learn about our shared history and celebrate 44 the cause of justice for everyone. She said she also attended the Chamber of Commerce 45 Business Awards Luncheon where the Orange County volunteer fire unit received non-profit of 46 the year. Commissioner Richards also mentioned item 8-i on the consent agenda. She said she 47 is pleased there is a new Memorandum of Understanding for the Orange County Climate Council. 48 She thanked staff for working through this process to get to this point. She said she looks forward 49 to being able to implement climate activity with the MOU and hopes to see some results out of 50 that. Commissioner Richards petitioned staff to perform an analysis of the staffing levels at the 51 detention center now that it has been operational for a while. She said there was a staffing study 3 1 done by the architect and designer at the beginning of the process, and there have continued to 2 be discussions about appropriate staffing levels. She said she talked with the Sheriff today and 3 he is supportive of the idea, and she'd like for him to be part of this analysis. She said if the Board 4 can discuss this in the fall, they will be in a better position next budget cycle. She said staffing 5 levels also impact the Criminal Justice Resources Department programming and she hopes to 6 figure out how to get some of those things incorporated. 7 Chair Bedford said she also attended the retirement celebration at the Sheriff's Office 8 today and it was very sentimental. She said the retirees served the county for many years and 9 put their hearts and souls into their work. Chair Bedford said she attended the Juneteenth 10 celebration at the Eno Arts Mill, and it was a wonderful celebration. She said she attended the 11 DSS board today. She said they are steady on the number of kids in foster care and there is 12 pending legislation to increase subsidies for families that are licensed foster care households. 13 She said if anyone is interested in fostering, visit the county website and contact DSS. 14 Chair Bedford invited Laura Jensen, Clerk to the Board, to share an update on the closed 15 session for staff evaluations. 16 Laura Jensen stated that the new date for the closed session for staff evaluations will be 17 Wednesday, September 27, 2023. She said the meeting is planned to be held at Whitted, and the 18 only subject will be personnel evaluations. 19 Vice-Chair McKee said he received a call today from a resident who wanted to speak on 20 matters not on the printed agenda, and asked the Board to hear from that person now since they 21 arrived after that portion of the agenda. 22 23 PUBLIC COMMENT: 24 Delores Bailey thanked the Board of Commissioners for their help, assistance, and caring 25 about EmPOWERment. She said all the money has been raised for the Peach Apartments. She 26 said there will be 10 units located at 107 Johnson St. in Chapel Hill for 30% AMI and below 27 families. She thanked the Board for their support. She said she expects construction will break 28 ground in August or September and there will be two studio units, 4 one-bedroom, 3 two-bedroom, 29 and 1 three-bedroom unit. She said she will stay for an agenda item later in the meeting to speak 30 on the importance of government conveying land to non-profits just like for this project. 31 32 4. Proclamations/ Resolutions/ Special Presentations 33 None. 34 35 5. Public Hearings 36 None. 37 38 6. Regular Agenda 39 40 a. Approval of Fiscal Year 2023-24 Budget Ordinances and County Fee Schedule 41 The Board approved the Fiscal Year 2023-24 Budget Ordinances and County Fee Schedule. 42 43 BACKGROUND: At the June 8, 2023 budget work session, the Board of County 44 Commissioners made decisions regarding the County's FY2023-24 budget. See the following 45 attachments related to those decisions: 46 47 • Attachment 1 — the Resolution of Intent to Adopt the FY 2023-24 Orange County 48 Budget outlines the actions approved by the Board of County Commissioners on June 49 8, 2023 50 • Attachment 2 — the FY 2023-24 Budget Ordinance is the legislation implementing the 4 1 FY 2023-24 Annual Operating Budget for Orange County, including Grants Project 2 Ordinances 3 • Attachment 3—the FY 2023-24 County Fee Schedule 4 5 Travis Myren, Deputy County Manager, said there are no changes to the resolution of 6 intent to adopt. 7 8 PUBLIC COMMENT: 9 Makeda Ma'at, president and founder of Landings Tenant Association, said the tenant 10 association does not support Community Home Trust and continues to face retaliation, disrespect, 11 unwarranted—eviction proceedings, and mistreatment from the current management. She said 12 that there is a distinct disparity in the way those receiving housing assistance are treated. She 13 said that last week they received unsealed door notices of rent increases while others not on 14 assistance received sealed letters. She said that unpermitted entries continue to happen. She 15 said that work orders are also not being tracked. She said there is unauthorized staff clearance. 16 She said that no notification is required by policy. She said that there is a handicapped space that 17 is reserved for a Community Home Trust Board Member. She said that this requires removal of 18 resident community space to accommodate the site manager. She asked what type of message 19 is being sent by supporting CHT. She said that there was a bike rack that has not been replaced 20 and now it is the garden for a Community Home Trust Board Member. She said there are cameras 21 to surveil the residents even though they are in a low crime rate area. She asked the Board to not 22 support CHT and asked that that the Board cease funding until sudden changes are made. 23 24 A motion was made by Vice-Chair McKee, seconded by Commissioner Fowler, to adopt 25 the FY 2023-24 Budget Ordinances and the FY 2023-24 County Fee Schedule, consistent with 26 the parameters outlined in the Board's "Resolution of Intent to Adopt the FY 2023-24 Orange 27 County Budget." 28 29 VOTE: UNANIMOUS 30 31 b. Accept the Ten-Year Capital Investment Plan (CIP) and Approve the FY 2023-24 Orange 32 County Overall CIP Projects 33 The Board accepted the FY 2023-33 Orange County Ten-Year Capital Investment Plan (CIP)and 34 approved the FY 2023-24 Orange County Overall CIP Projects. 35 36 BACKGROUND: For over 20 years, the County has produced a Capital Investment Plan (CIP) 37 that establishes a budget planning guide related to capital needs for the County as well as 38 Schools. The current CIP consists of a 10-year plan that is evaluated annually to include year-to- 39 year changes in priorities, needs, and available resources. Approval of the CIP commits the 40 County to the first year funding only of the capital projects; all other years are used as a planning 41 tool and serves as a financial plan. 42 43 Capital Investment Plan — Overview 44 The FY 2023-33 CIP includes County Projects, School Projects, and Proprietary Projects. The 45 School Projects include Chapel Hill-Carrboro City Schools, Orange County Schools, and Durham 46 Technical Community College — Orange County Campus projects. The Proprietary Projects 47 include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects. 48 49 The CIP has been prepared anticipating moderate economic growth of approximately 2% in 50 property tax growth over the next ten years, and 4% sales tax growth. Many of the projects in the 51 CIP will rely on debt financing to fund the projects. 5 1 2 Attachment 1 is the FY 2023-33 Capital Investment Plan Overall Summary of $58,436,700 3 (individual projects were provided to the Board of County Commissioners at previous work 4 sessions, and revised project funding was discussed at the June 8, 2023 budget work session). 5 6 Attachment 2 lists County Capital Projects Summary totaling $28,888,432 in FY 2023-24 (Year 7 1). 8 9 Attachment 3 lists Proprietary Capital Projects Summary totaling $3,556,025 in FY 2023-24 (Year 10 1). 11 12 Attachment 4 lists School Capital Projects Summary totaling $25,992,243 in FY 2023-24 (Year 13 1). 14 15 Vice-Chair McKee noted that the only year that is set in stone with this approval is year 1. 16 Chair Bedford noted that Commissioner Richards proposed a budget amendment for 17 Durham Tech using Article 46 Sales Tax for $8,200. She said that is not in the written materials 18 but will be a shift in the allocation. 19 20 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 21 accept the FY 2023-33 Orange County Ten-Year Capital Investment Plan, and approve funding 22 for FY 2023-24 and adopt the FY 2023-24 County Capital projects as stated in Attachment 2; the 23 FY 2023-24 Proprietary Capital projects as stated in Attachment 3; and the FY 2023-24 School 24 Capital projects as stated in Attachment 4. 25 26 VOTE: UNANIMOUS 27 28 Chair Bedford thanked staff for their work on this year's budget. She said this was the 29 smoothest as far as processes go. 30 31 c. 2022 Longtime Homeowner Assistance (LHA) Program Evaluation 32 The Board received information about the results of the 2022 Longtime Homeowner Assistance 33 (LHA) program and considered options for program changes for a potential continuation of the 34 LHA program in 2023. 35 36 BACKGROUND: In the spring of 2022, the Orange County Board of Commissioners authorized 37 updates to the program design for the Longtime Homeowner Assistance (LHA)program to provide 38 property tax assistance to Orange County households at 80% Area Median Income (AMI) and 39 below who had lived in their home for at least five years. County staff worked with community 40 partners on a five-month media campaign to increase awareness about program eligibility and 41 how to apply with the goal of increasing the number of program applicants from 2021. LHA media 42 campaign efforts in 2022 included: 43 • The Tax Office sent the LHA program information flyer alongside the 2022 Tax Bills that 44 were mailed in August 2022. 45 • County staff worked with community partners the Jackson Center and Justice United to 46 promote the LHA program. 47 • Organized visits to local churches, Rogers Road and Cedar Grove Community Centers to 48 distribute LHA flyers. 49 • Staff partnered with church congregations in Orange County, including in northern 50 Orange, to share information. 6 1 • The County ran ads in The News of Orange & La Notica. 2 • The County spoke about the LHA program on WCHL Chapelboro radio. 3 • The County produced short LHA informational videos in English and Spanish — these 4 videos were distributed via social media, community partners, and email. 5 6 Staff calculated award amounts using the following guidelines: 7 • All applicants were arranged in priority order 8 o FIRST: Tax Burden, largest to smallest 9 o SECOND: Length in Home, longest to shortest 10 o THIRD: Age, oldest to youngest 11 • Full awards were allocated to as many participants as possible using $75,000 of the 12 $250,000 available funding. 13 • Staff determined a multiplying factor for the remaining $175,000 in available funding and 14 used this to reduce all other awards by the same percentage. 15 • All eligible homeowners received a minimum award amount of $100 or up to the full 16 amount of the County portion of their tax bill if it was less than $100. 17 • Award amounts were the County portion of the tax bill less 2%of the applicant's household 18 income. 19 20 Between August 1 and December 1, LHA Applications Submitted 21 2022, the County received 500 22 applications and awarded $251,037.83 2022 2021 23 to 474 households for property tax Number Percentage Number Percentage 24 assistance (Attachment 1). The 25 minimum award amount was $100. The Eligible 26 average award amount was $529.62, Applications 474 95% 91 70% 27 and the median award amount was Ineligible 28 $338.56. Applications 26 5% 39 30% 29 30 TOTAL 500 100% 130 100% 31 The County received a significant 32 volume of applications the first two LHA Award Amounts 33 weeks and then the last week of the 2022 2021 34 program. 95% of all received 35 applications were approved. The most Number Percentage Number Percentage 36 common reason for application denial $1450 (N/A for 37 was the household being over 80%AMI 2022) 0 0% 31 34% 38 (12 denials), followed by households ° ° 39 not owning their home for five or more $51-$100 95 20/° 16 18/° 40 years (10 denials), and the household $101-$200 53 11% 15 16% 41 living outside of Orange County (2 42 denials). $201-$300 59 12% 14 15% 43 $301-$500 117 25% 9 10% 44 Of the 474 approved applicants, 67% 45 were white, 21% were black, 4% were $501-$999 104 22% 4 4% 46 multi-racial, 7%Asian, 1%were another $1,000+ 46 10% 2 2% 47 race, and 5% chose not to disclose their 48 race. 67% of the approved applications TOTAL 474 100% 91 100% 49 were age 65 or over Of the 24 folks that received full awards, 71% were White, 17% were Asian 50 and 13% were Black. 7 Racial Demographics of LHA Awardees Age Demographics of LHA Awardees 2022 2021 2022 2021 Number Percentage Number Percentage Number Percentage Number Percentage White 317 67% 41 45% >55 74 16% 11 12% Black 99 21% 40 44% 56-60 40 8% 7 8% Asian 33 7% 1 1% 61-65 60 13% 17 19% Other 3 1% 4 4% 66-70 81 17% 17 19% Undisclosed 22 5% 5 5% 71-75 84 18% 14 15% TOTAL 474 100% 91 100% 76-80 54 11% 3 3% 2 81-85 37 8% 8 9% 3 86+ 43 9% 10 11% 4 No 5 data 1 0% 4 4% 6 7 TOTAL 474 100% 91 100% 8 9 Recommended Program Design Changes for 2023 10 Staff from the three participating departments offer the following program design changes, should 11 the Board wish to continue the LHA program in 2023: 12 13 1) Increase baseline minimum award amount: a minimum award amount of$200 14 2) Introduce a baseline maximum award amount: $1,500 — Staff believes that this is a 15 generous award limit, as this amount is $351 more than the average full award before 16 adding the multiplying factor($1,149). By establishing an award cap, the County would be 17 able to distribute more money to more people. 18 3) Use the HOME Investment Partnerships Program (HOME) and Housing Trust Fund (HTF) 19 Homeownership Value Limits ("95% limits") as the maximum home value eligible for the 20 Longtime Homeowner Assistance program. The U.S. Department of Housing and Urban 21 Development (HUD) calculates these metrics annually, here are the current limits: 1 bedroom 2 bedroom 3 bedroom 4 bedroom $363,000 $465,000 $563,000 $698,000 22 If implemented, applicants will indicate the number of bedrooms in the home on their 23 application. 24 25 Assuming all other eligibility components including income are met, staff can make exceptions 26 to these value limits for homeowners who meet one or more of these criteria: 27 • Anyone in the home age 70 (the average life expectancy for American Indian /Alaskan 28 Native people who are documented nationally as the racial demographic with the 29 lowest life expectancy) or older 30 • Anyone in the home has a documented disability, as defined by the U.S. Department 31 of Housing & Urban Development (HUD), "to include any (1) individual with a physical 8 1 or mental impairment that substantially limits one or more major life activities; (2) 2 individual with a record of such impairment; or(3) individual who is regarded as having 3 such an impairment." 4 Homeowners with property tax increases of 50% or more from the tax assessment in 5 2020 to taxes owed in 2023. 6 7 Corey Root, Housing and Community Development Director, made the following 8 presentation: 9 10 Slide #1 n, ORANGE COUNTY HOUSING DEPARTMENT 2022 Longtime Homeowner Assistance (LHA) Evaluation and 2023 LHA. Recommendations June 20,2023 11 12 Slide #2 2022 LHA Evaluation 13 14 9 1 Slide #3 Achieved goal of increased LHA awards Total disbursed $251,037 $16,364 Full award amount $544,572 $16,364 Least $100 $1,51 Most $7,303 $1,334 Average $525 $96 Median $338 $179 2 3 Corey Root said they actually spent above what is shown due to a staffing error and an 4 application not getting processed. 5 6 Slide #4 Staff focused on outreach to increase apps � r Apps received 500 130 Apps eligible 474(95%) 91 (70%) Eligibility Owned home 5+years Owned home 10+years AND tax increased Application Aug. 1—Dec. 1 Oct.8—Dec. 15 dates Award amount Prioritized by tax All applicants received full burden awards Minimum award $100 None 7 8 Corey Root said they had great partners with Justice United and the Jackson Center. She 9 said that helped them increase their applications over 5 times. She said that more applications 10 were also eligible. 11 12 10 1 Slide #5 2022 LHA awardees spanned Area Median Income (A.MI) levels AM[ of Households Served 30% 17 6':, 80% 4 7.1 60% 35 3` ORANGE COUNTY r�►HOUSING DEPARTMENT 2 3 4 Slide #6 White awardees increased in 2022 2022 Asian Undisclosed 796 5% ri1 Black �� /,�i/% CXher 2021 2196 '/r/if 0% Asian Undisclosed 1% 6% White 67°f° { f]fher 4% r Black White 44'!e 4596 } 5 6 7 Slide #7 White awardees increased also for larger award amounts ALL AWARDEES walldo.a olner sx A— ° FULL AWARDEES 41, OITZ/�/ /� •fir Nlhiln 1"lea 8 11 1 Corey Root said they saw an increase in Asian and White recipients. She said that this 2 showed that the prioritization was not getting to the point where they wanted to be. She said that 3 there have been years of housing discrimination that they are trying to work through and that they 4 know the Black and African American community should be receiving a large portion of the funds. 5 6 Slide #8 Recommendations fr 2023 LHA Program 7 8 9 Erika Cormack continued the presentation: 10 11 Slide #9 Staff worked with community partners to evaluate program data All desire to increase equity in award amounts Developed recommendations together C,f„a.i` E(0U,,Tv Q HOUSING DEPARTMENT 12 13 14 12 1 Slide #10 Staff propose 3 recommendations for 2023 to increase award equity 1. Increase minimum award to $200 2. Establish property value cap $363,000 $465,000 $563,000 $698,000 3. Establish $1,500 award limit nORANGECOUNTY �►HOUSING DEPARTMENT 2 3 Commissioner Fowler asked if people got a minimum award of$200 but their bill was less 4 than that, how that would work. 5 Erika Cormack said it is not very likely that a bill would be less than $200. 6 Nancy Freeman, Tax Administrator said some tax bills are lower than $200, but that real 7 estate would have very few at that amount. She said that the document says they will award up 8 to the amount of the tax bill but would not award over that. 9 Corey Root said that this is just for the county portion of the bill. 10 Vice-Chair McKee asked for more information on outreach efforts for the coming year. 11 Corey Root said they issued press releases in 2021 and the biggest outreach was a flyer 12 that went out with the tax bill, so every homeowner got one. She said many churches were 13 supplied with flyers, a short video in English and Spanish was posted on social media and Whats 14 App. 15 Vice-Chair McKee asked that flyers be distributed to every church and community center. 16 Corey Root said churches were provided with flyers and a lot of community members were 17 partnered. 18 Commissioner Portie-Ascott asked if there is a way to break down the data geographically 19 by race. 20 Corey Root said they can do that. 21 Commissioner Hamilton asked if they take the 2022 data and applied the new 22 recommendations how it would look. She asked if they would assume they will have the same 23 number of awardees. 24 Corey Root said it looked like more $200 awards. She said it put everyone closer to the 25 cap of$1,500. 26 Erika Cormack said it was close to 20 more households that would receive the full award. 27 Commissioner Richards asked for clarification on how the dollar numbers were reached. 28 Erika Cormack said that if everyone that applied had gotten a full award, then the average 29 would have been $1,149. 30 Commissioner Richards said the $1,500 gives some room there and more people could 31 be served. 32 Erika Cormack said the recommendations are made with the hope that more people could 33 get more money. 34 35 13 1 PUBLIC COMMENTS: 2 David Remington said he has been involved with Justice United for many years. He 3 thanked the Board for making the LHA program possible and expanding it. He said it made 4 property taxes more affordable for many people. He thanked Housing staff for all their work. He 5 said this is an excellent proposal and he hopes the Board will approve additional funding to 6 continue the program. 7 Horace Johnson thanked the Board for continuing this program. He said part of the reason 8 this started was because there is a need for it. He asked if they know how many people have lost 9 their homes due to foreclosures. He said that over the last 10 years people's home values went 10 up without their income changing. He said that people got out and figured out the people were 11 hurting. He said that hopefully, this will save people's homes. He said that the numbers of people 12 getting tax assistance continues to rise. He said better care needs to be taken of the original 13 people who built this community. He said it is tragic the number of people who lost their homes to 14 foreclosure in the past 10 years. 15 George Barrett, the executive director of the Jackson Center, said he is speaking for many 16 neighbors who were not able to be present. He lifted up Paul Caldwell (lifelong resident of 17 Northside) who said, "believe it or not, I've been asked numerous times to sell my property but 18 that's my little piece of the rock... and I have pride in being a resident of Northside". He said this 19 is the importance of staying in place. He thanked the Board for continuing LHA for another year 20 and said that it is essential to helping people stay in place. He thanked the Board and Housing 21 staff for their work with the community and Justice United. 22 23 Chair Bedford said this program was continued with the approval of the budget, and this 24 is to consider some program changes. 25 Commissioner Fowler said she agrees with the recommendations and would like to 26 consider and revisit the program each year. 27 28 A motion was made by Commissioner Fowler, seconded by Commissioner Richards, to 29 approve the design changes for the Longtime Homeowner Assistance program as recommended. 30 31 Commissioner Richards thanked Housing and Tax staff for their work on this program and 32 their recommendations. She said that this is a great example of what can come out of a 33 partnership. She said she appreciates the way they broke down the data on who is served by the 34 program. 35 36 VOTE: UNANIMOUS 37 38 d. Proposed Designation of County Surplus Property and Proposed Release of Request 39 for Proposals for Use of County Capital Investment Plan (CIP) and Bond Funds and 40 Designated Surplus Land for Affordable Housing 41 The Board received the timeline to release Request for Proposals (RFP) for use of County bond 42 funds and CIP funds for affordable housing projects, and approved the following: 43 1) A resolution declaring eleven (11) County owned parcels surplus land for the purposes of 44 affordable housing development and authorizing the County Manager the convey these 45 parcels to affordable Housing developers by private sale or other means; and 46 2) The schedule for release of the Housing Department RFP for use of the remaining amount 47 of affordable housing bond funds, the first$5 million distribution of CIP affordable housing 48 funds, and eleven (11) County-owned parcels for affordable housing development. 49 50 BACKGROUND: Orange County voters approved $5 million for affordable housing development 51 in 2016. The Housing Department distributed the bulk of these funds in two rounds— $2.5 million 14 1 in 2017 and $2.5 million in 2020. There are $769,680 in remaining unspent funds and bond sale 2 proceeds that Housing Department staff would like to make available for affordable housing 3 projects in the summer of 2023. 4 5 At the June 8, 2023 Budget Work Session, the Board of County Commissioners provided direction 6 that an additional $5 million for affordable housing development be allocated from the Capital 7 Investment Plan (CIP) funding for FY 2023-2024. The CIP also includes $5 million allocations in 8 FY 2026-27 and FY 2029-30 for a total of $15 million for affordable housing development over 9 ten years. 10 11 In addition, working with colleagues in the Planning & Inspections Department, Asset 12 Management Services, and the County Attorney's Office, staff identified eleven (11) parcels of 13 land that could be appropriate for affordable housing development. Staff are requesting that the 14 Board: 15 1) Declare these eleven (11) parcels of land surplus for affordable housing; 16 2) Authorize staff to proceed with an RFP offering $769,680 in remaining bond funds, $5 17 million in CIP affordable housing funds, and these eleven (11) parcels to affordable 18 housing developers; and 19 3) Authorize the conveyance of these County-owned parcels to affordable housing 20 developers by private sale or other means. 21 22 The attached resolution authorizes the County Manager to: 23 1) Declare these eleven (11) parcels as surplus for affordable housing: 24 PIN Location Jurisdiction Acreage 9865614458 108 Mollie Court Hillsborough 1.24 9865517394 229 Daye Street Hillsborough 0.64 9865622018 Faucette Mill Road Hillsborough 0.67 9844786326 US 70 West Orange County 0.07 9844881230 US 70 West Orange County 1.37 9844786242 US 70 West Orange County 0.41 9778941081 Wentworth Street Chapel Hill 0.34 9778930971 Wentworth Street Chapel Hill 0.38 9778941099 Wentworth Street Chapel Hill 0.17 9778631313 NC 54 Carrboro 0.91 9778635482 NC 54 Carrboro 1.95 25 26 2) Sell the properties by negotiated sale to either a public or private entity for the purpose of 27 developing affordable housing for persons of low to moderate income (the property could 28 be offered for below market rates to serve as a subsidy for the affordable housing project); 29 30 3) Lease the property to a public or private entity for the purpose of developing affordable 31 housing for persons of low to moderate income (the lease rate could also be negotiated 32 below market rate to serve as a subsidy for the affordable housing project); and 33 34 4) In the event that there are no developers interested in option (1) or (2), sell the property 35 on the private market with the proceeds of the sale dedicated to other affordable housing 36 projects. 15 1 The Resolution would also authorize the County Manager to place terms, conditions and 2 standards on the sale that would ensure that the properties are safe, convenient and remain 3 affordable. If the Board approves the resolution, the contents of the resolution must be 4 summarized and published once after its adoption. No sale can take place until 10 days after 5 publication. 6 7 Housing staff recommend the following schedule for the RFP release, evaluation, and award of 8 the remaining bond funds, FY 2023-24 CIP affordable housing funds, and designated surplus 9 land: 10 • July 10, 2023 — RFP Application Released 11 • July 10-July 21, 2023—Application Workshop(s) 12 • August 31, 2023 —Applications Due 13 • September 2023 — Staff and Affordable Housing Advisory Board Application Review 14 • October 2023 — BOCC Considers Award Recommendations for Funding and Land 15 • November 2023— Contracts Executed and Projects Begin 16 17 Staff and members of the Orange County Affordable Housing Advisory Board would use the 18 attached scoring criteria (Attachment 4) to formulate funding and land recommendations for the 19 BOCC to consider in the fall of 2023. 20 21 22 Corey Root made the following presentation: 23 24 Slide #1 nORANGECOUNTY �► HOUSING DEPARTMENT Funding & Surplus Property for .affordable Housing June 20, 2023 25 26 27 16 1 Slide #2 $769,6$0 in remaining bond fund + $5m CIP finding for affordable housing $15 million in CIP funds allocated for affordable housing development • $5 million FY 23-24 • $5 million in FY 26-27 • $5 million in FY 29-30 Staff propose $5.7m available via RFP for affordable housing developers in summer 2023 rel<',?�s,i!(,E ( iil,lil I`•` O HOUSING DEPARTMENT 2 3 Slide #3 2016 $5m affordable housing bond helped to create/preserve 477 units Developer CASA Perry Place $1.37 m Rental 48 Development EmPOWERment 116 Cole St&606 $475,700 Acquisition 7 Bynum St Habitat Crescent $925 000 Ownership 24 Magnolia Development Self-Help Homestead $1.5 m Rental 117 Gardens Development Site 100 Habitat Weavers Grove $134,160 improvement&homes+ Homeownership 136 lots EmPOWERment PEACH $700,000 Rental 10 Apartments Development Chase Park Rental InChuCo Apartment $165,840 40 building stairwells Rehabilitation 4 5 6 17 1 Slide #4 Staff propose 11 Countyvwned parcels for affordable housing development 9865614458 108 Mollie Court Hillsborough 114 9865517394 229 Daye Street Hillsborough 0.64 9865622018 Faucette Mill Road Hillsborough 0.67 9844786326 US 70 West Orange County 0.07 9844881230 US 70 West Orange County 1.37 9844786242 US 70 West Orange County 0.41 9778941081 Wentworth Street Chapel Hill 0.34 9778930971 Wentworth Street Chapel Hill 0.38 9778941099 Wentworth Street Chapel Hill 0.17 9778631313 NC 54 Carrboro 0.91 9778635482 NC 54 Carrboro 1.95 n ORANGE COUNTY �► HOUSING DEPARTMENT 2 3 Corey Root thanked the planning department for their help in identifying the parcels. 4 5 Slide #5 Properties can be sold or leased i. Sell properties by negotiated sale to either public or private entity 2. Lease the property to either public or private entity 3. 'Sell property on the private market with proceeds dedicated to other affordable housing projects ORANGE COUNTY HOUSING DEPARTMENT 6 7 8 18 1 Slide #6 Staff propose tight timeline to distribute funds & land quickly RFP Release: July 10, 2023 Application Workshop(s): July 10 - July 21, 2023 Applications Due: August 31, 2023 •Application Review: September 2023 • BOCC Considers Award Recommendations for Funding and land: October 2023 Project Kickoff: November 2023 nORANGEGOUNTY Q► HOUSING DEPARTMENT 2 3 4 Slide #7 Manager recommendations 1) Receive and approve the timeline to release Request for Proposals (RFP) for use of County bond funds and CIP funds for affordable housing projects Approve and authorize the Chair to sign the resolution (Attachment 3) declaring eleven (11 ) County owned parcels as surplus land for the purposes of affordable housing development nORAI�GE COBTY HOUSING DEPARTMENT 5 6 Chair Bedford asked if the land could be given away. 7 John Roberts said the land could be sold for essentially nothing, or $1, or a negotiated 8 amount. He said that most county property is owned by the taxpayers so it can't be given away. 9 He said that a nonprofit could be an exception because they would be carrying out the work of 10 the government on that land. He said that this would be a sale and how it is structured could be 11 for nothing or have other requirements attached to it. 12 Chair Bedford asked how this will work. 13 Bonnie Hammersley said staff will put out an RFP and a non-profit may come in with a 14 proposal to build a duplex. She said they would identify a property and then request funding from 19 1 the Board from the $5.7 million. She said the proposals will be scored based on the criteria 2 adopted by the Board a couple of years ago. She said if there is no interest in the land, then the 3 recommendation would be to sell the land and put the money of the sale to affordable housing. 4 Commissioner Greene asked that the Board get to review the criteria for the $5 million 5 bond again before they decide that is what will be used. She asked if any elected people would 6 have an opportunity to look at the RFP before it goes out. 7 Bonnie Hammersley said it would require a delay in the process but if the Board would 8 like to do that, it is fine. 9 Commissioner Greene said she does not want to slow down the process and asked what 10 the RFP will say. 11 Bonnie Hammersley said they can share it with the Board. 12 Erika Cormack said they were being intentional about when they hope to put the RFP out 13 due to staff capacity, so they had planned for that. 14 Commissioner Fowler asked how they would add up the column for income targeted units. 15 Chair Bedford said it is prorated in the orange. She said that it would show the points and 16 do a sum. 17 Bonnie Hammersley said the criteria and the points were determined by the Board. 18 Commissioner Fowler said it seems like more points should be considered for local 19 residency. 20 Bonnie Hammersley said there was a discussion at the time and there was an issue that 21 they might not accept someone that was not in Orange County and would move to Orange 22 County. She said it was a legal discussion at the time. 23 John Roberts said there is a problem with only allowing Orange County residents access. 24 He said it is an equity problem. He said that a points criterion was discussed for local residents 25 and that might have been workable. 26 Vice-Chair McKee said his understanding is the RFP is a request from the county to 27 providers for proposals. He said that the providers would then respond and then the RFPs will go 28 to a group for scoring and the points would be used to score the responses to the RFP. 29 Commissioner Greene said that maybe there is not time for the Board to review the RFP 30 and the scoring, but she had an issue that there was no attention to transportation. 31 Commissioner Fowler said there are five points allocated for that issue. 32 Commissioner Greene said there are people who do not live in Orange County who would 33 like to be in Orange County, so she is not troubled by the 5 points for that. 34 35 PUBLIC COMMENT: 36 Delores Bailey, executive director of Empowerment Inc, said Empowerment has been 37 around since 1996. She said that they are building affordable housing with the Peach Project and 38 the land is being partially conveyed by Chapel Hill. She said that Peach is on Johnson St. and 39 three of those properties are on the corner of Johnson St. and would be perfect for Peach #2. She 40 said that Empowerment has also been given an option of an 8-10 acre property and there are 41 currently five homes on the lots. She said there is potential for more diversity and affordable 42 housing. She said this is an amazing time for this to be happening. She said that her concentration 43 will be rentals from 30% to 80% AMI. She said this is going to be an amazing opportunity. 44 45 Chair Bedford said the Board of Commissioners did not go with the recommendations 46 from the advisory groups because they were looking more for the lower in the 30% AMI. She said 47 these criteria isn't good enough because she'd like to prioritize the number of units that are 30% 48 AMI. She said she would allocate another 30 points for that. She said some of the Towns are 49 doing 60% AMI, but they say it is up to the county. She said she is a parent of a special needs 50 adult, and those populations need additional points. She said that should be the priority. She said 20 1 there are ways to adapt the criteria to prioritize those issues. She said that she is not sure her 2 colleagues agree with her prioritization. 3 Bonnie Hammersley said changing the priorities would change the timeline for this 4 because scoring criteria would need to go out with the RFP. 5 Commissioner Portie-Ascott asked if there is a deadline. 6 Bonnie Hammersley said they are trying to get this moving because it takes time. She said 7 that by November, they would not see any development for 2-3 years. She said starting the front 8 end as soon as possible is better. 9 Commissioner Richards said she would not be in favor of increasing point values. She 10 said that she has issue with leveraging the presupposed bigger organizations with sources of 11 funds. She asked if that pre-stacks the deck to the larger organizations. 12 Commissioner Greene said she agrees with Commissioner Richards. 13 Commissioner Portie-Ascott asked how likely it would be for the developer to request the 14 land and nothing else. 15 Corey Root said there was one request for land and the process took around 8 months or 16 so because appraisals had to be done. 17 John Roberts said that if it were to be free, something would have to be given in lieu of 18 cash. He said that building public housing or low income/affordable housing would be a condition. 19 Commissioner Hamilton said she is really torn because of the timing and the need but that 20 she feels uneasy with the scoring rubric that this Board has not had a chance to look at and 21 change the priorities. She said she does not want to move forward too fast and not make the 22 impact they wanted to make. 23 Commissioner Fowler said the whole RFP has to target affordable housing folks less than 24 80%. She asked if people could apply for mixed use. 25 Corey Root said only the units that are affordable housing are scored. 26 Commissioner Fowler said she still has a concern about special needs. 27 Vice-Chair McKee said he is unaware of any issues that the scoring brought before. He 28 said that he has no concern with scoring rubric as previously approved. He said that the developer 29 will not build until they own the land. He said that given all the steps, this needs to go out and he 30 does not want to push this back. He said that they can make any adjustments in the next 31 configuration. 32 Commissioner Greene said she agrees. She said that she has a strong feeling to get 33 money out as soon as possible. She said that some parcels have access issues, and some are 34 very small so almost a one-off project. She said for this particular set of properties, the criteria are 35 fine, and she is happy to work with the criteria. 36 Chair Bedford said she agrees with Commissioner Greene on these particular properties, 37 but there was a conflict and legal question, when the final $2.5 million came in, that the Board 38 overrode the criteria and gave more money to one organization over another that scored higher. 39 She asked how much leeway they have to change funding recommendations and what is the 40 legal claim there. 41 John Roberts said there is no legal claim. He said this Board is not bound by a prior 42 Board's policy decision. He said if there are exceptions, then there are exceptions. 43 Commissioner Fowler asked what percentage of units went to folks with special needs in 44 last funding. 45 Corey Root said it could be one unit in many. 46 Commissioner Hamilton asked about the resolution and what is the definition of low or 47 moderate income. 48 Corey Root said moderate is defined at 50%. 49 Commissioner Greene said those are HUD definitions. 50 Commissioner Hamilton asked if it is clear they are using the HUD definitions. 21 1 Commissioner Richards said on page 31 the definition of special needs includes 2 disabilities, veterans, and homeless. She said she thought it would be for special needs that it 3 meant that definition. She said she is wanting to understand Commissioner Fowler's concerns. 4 Commissioner Fowler said her concern is that if they only reserve 1 unit in 200 for a person 5 with special needs, and they qualify for those points, it does not seem like it is getting at the intent. 6 She said this is just a yes or no and not how many. 7 8 A motion was made by Commissioner Richards, seconded by Commissioner Greene, to 9 approve and authorize the Chair to sign the resolution (Attachment 3) declaring eleven (11) 10 County owned parcels as surplus land for the purposes of affordable housing development. 11 12 VOTE: Ayes, 6 (Commissioner Richards, Commissioner Hamilton, Commissioner Portie- 13 Ascott, Vice-Chair McKee, Commissioner Fowler, Commissioner Greene); Nays, 1 (Chair 14 Bedford) 15 16 MOTION PASSES 17 18 7. Reports 19 None. 20 21 8. Consent Agenda 22 23 • Removal of Any Items from Consent Agenda 24 • Approval of Remaining Consent Agenda 25 • Discussion and Approval of the Items Removed from the Consent Agenda 26 27 Chair Bedford asked to pull item 8-d from the consent agenda. 28 29 A motion was made by Vice-Chair McKee, seconded by Commissioner Hamilton, to 30 approve the remaining consent agenda. 31 32 VOTE: UNANIMOUS 33 34 Regarding item 8-d, Chair Bedford said that the difference between clerical and appraisal 35 error seems unclear and unfair. 36 John Roberts said there are two cases reflected in the materials. He said that the 1992 37 case is from the Court of Appeals and says that an error of judgment is not an illegal tax. He said 38 the 1997 case says that a clerical error is not an error of judgement. He said that he sent an email 39 to the Board that points out the statute says they can issue refunds for taxes that were paid in 40 three situations, clerical error, appraisal error, and an illegal tax. He said that the two biggest 41 problems are if Board opens up all errors of judgment, they could have to review everything. He 42 said that is because no house is going to be an exact appraisal. He said they do not go into every 43 house and appraise it. He said that if the Board votes to grant a refund, that does not fit into the 44 category, then those Board members will be personally liable for that amount if a taxpayer of the 45 county challenged that decision. He said he understands there are issues with paying this based 46 on something that does not exist, but the law is very limited. He said that they are going to be 47 billed the correct amount going forward, but no way under current statute to award refund. 48 Commissioner Portie-Ascott said it is hard to understand that the appraiser writing 49 something incorrectly is not a clerical error and the property owner is harmed. She said it does 50 not feel right and she is still confused why it is considered a judgment issue. 22 1 Chair Bedford said she wanted to give this issue the full attention of the Board. She said 2 that she wants Mr. Busby to be heard. 3 4 A motion was made by Chair Bedford, seconded by Vice-Chair McKee, to deny the refund 5 request. 6 7 VOTE: UNANIMOUS 8 9 John Roberts said there is an article from the School of Government written after the 10 Supreme Court decided what a clerical error is. He said this happens in every county and is an 1 1 ongoing issue that the legislature has not addressed. 12 13 a. Minutes 14 The Board approved the draft minutes for the April 27, 2023, May 2, 2023, May 9, 2023, and May 15 11, 2023 BOCC Meeting as submitted by the Clerk to the Board. 16 b. Motor Vehicle Property Tax Releases/Refunds 17 The Board adopted a resolution to release motor vehicle property tax values for one (1) taxpayer 18 with a total of one (1) bill that will result in a reduction of revenue. 19 c. Property Tax Releases/Refunds 20 The Board adopted a resolution to release property tax values for five (5) taxpayers with a total 21 of thirteen (13) bills that will result in a reduction of revenue. 22 d. Tax Refund Request—Walker Hall Busby, Jr. 23 The Board considered a refund request for taxes submitted by Walker Hall Busby, Jr. 24 e. Proclamation Recognizing Susan Worley 25 The Board approved a proclamation recognizing and expressing gratitude to Susan Worley for 26 her devotion and service to the people of Orange County. 27 f. Renewal of Health Services Agreement with Southern Health Partners for Medical 28 Services at the Orange County Detention Center 29 The Board approved a renewal of the Health Services Agreement with Southern Health Partners 30 for medical services at the Orange County Detention Center for Contract Period July 1, 2023 31 through June 30, 2024. 32 g. JCPC Certification and County Plan for FY 2023-2024 33 The Board approved the Orange County Juvenile Crime Prevention Council (JCPC) Certification 34 and County Plan for FY 2023-2024. 35 h. Extension of Food and Organic Waste Collection and Composting Contract 36 The Board approved the extension of the contract with Judy D Brooks Contractor, Inc. that 37 enables the County to provide collection, hauling and processing for separated food waste and 38 other organic materials from commercial and institutional establishments throughout Orange 39 County. 40 i. Orange County Climate Council Memorandum of Understanding 41 The Board approved a Memorandum of Understanding (MOU)for the restructuring of the Orange 42 County Climate Council. 43 j. Approval of Contracts with Capital Area Workforce Development(CAWD)for Workforce 44 Innovation & Opportunity Act (WIOA) Program Services 45 The Board approved a contract with the Capital Area Workforce Development (CAWD) for the 46 implementation of Workforce Innovation & Opportunity Act (WIOA) employment and training 47 program services for youth and adults in Orange County. 48 k. Approval of Consortium Agreement with the Capital Area Workforce Development 49 Board 50 The Board approved the proposed Consortium Agreement and authorized the Chair to sign the 51 agreement when it is approved by Wake County and other Consortium members. 23 1 I. Orange County Transit Governance 2 The Board adopted the four elements for each of Durham and Orange County's Transit Plan 3 Implementation Efforts. 4 m. Boards and Commissions —Appointments 5 The Board approved the Boards and Commissions appointments as reviewed and discussed 6 during June 1, 2023 Work Session. 7 n. Designation of Three Properties as Orange County Historic Landmarks 8 The Board adopted ordinances to designate three properties as Orange County Historic 9 Landmarks: Harvey's Chapel AME Church, the Old Eno Quaker Burying Ground, and the David 10 Faucette House. 1 1 o. Fiscal Year 2022-23 Budqet Amendment#11 12 The Board approved budget, grant, and capital project ordinance amendments for Fiscal Year 13 2022-23. 14 15 9. County Manager's Report 16 Bonnie Hammersley discussed the memorandums included as information items. She 17 said there will be more meetings with the Board so they are involved in the entire process of the 18 comprehensive plan. She thanked the Board for their support during the budget process. 19 20 10. County Attorney's Report 21 John Roberts said he sent a legislative update last week, which details some substantial 22 changes to Boards of Elections. 23 24 11. *Appointments 25 None. 26 27 12. Information Items 28 • June 6, 2023 BOCC Meeting Follow-up Actions List 29 • Memorandum — NC Mountains to Sea Trail Progress Report 30 • Memorandum — Comprehensive Land Use Plan — Consultant Contract Amendment 31 • Memorandum — Orange County/Lumos Broadband Project 32 33 34 13. Closed Session 35 None. 36 37 Adjournment 38 39 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 40 adjourn the meeting at 8:56 p.m. 41 42 VOTE: UNANIMOUS 43 44 45 Jamezetta Bedford, Chair 46 47 48 Recorded by Tara May, Deputy Clerk to the Board 49 50 Submitted for approval by Laura Jensen, Clerk to the Board