Loading...
HomeMy WebLinkAbout2023-464-E-Visitors Brueau-Circle Park-Media production, social media management, and ad channel managementRevised 04/23 1 [Departmental Use Only] TITLE Circle Park, LLC FY 23-24 NORTH CAROLINA SERVICES AGREEMENT NO RFP/RFQ ORANGE COUNTY This Services Agreement (hereinafter “Agreement”), made and entered into this 1st day of September, 2023, (“Effective Date”) by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and Circle Park, LLC, (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Agreement is for services to be rendered by Provider to County with respect to (insert type of project): Media production, social media management, and ad channel management specific to YouTube distrubution. ii) By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. iv) The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Provider is solely responsible for the professional DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 Revised 04/23 2 quality, accuracy and timely completion and submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions of its agents, contractors, employees, or assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. vi) Should any documents, exhibits, or addenda be attached to this Agreement, the terms of this Agreement shall have priority in any conflict with or among the terms of such referenced documents, exhibits. vii) Should this Agreement involve project designs, the construction or creation of which is to be bid out or fulfilled by other contractors, and bidding or negotiation with contractors produce prices which, when added to the other elements of the approved total project cost, produce a cost that is in excess of the approved total project cost, the Provider shall participate with the County in negotiation and design adjustments to the extent such are necessary to obtain prices within the approved total project cost. All activity of the Provider with respect to these matters shall constitute Basic Services and shall be performed by the Provider without additional compensation. If negotiation and design adjustments fail to bring costs within the total project cost the County may reject all bids and Provider will redesign or reduce portions of the project in an effort to reduce the bid prices to within the total project cost and rebid the project. One such redesign is included within Basic Services. If this second letting for bids does not produce bids that are within the approved total project cost initially or after negotiations with the contractor the cost is not reduced to an amount within the total project cost, the Provider is not obligated to engage in further redesign. 3. Basic Services DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 Revised 04/23 3 a. Basic Services. The Services to be rendered pursuant to this Agreement are as follows (fully describe services to be provided): See Exhibit 1 attached. 4. Duration of Services a. Term. The term of this Agreement shall be from September 1, 2023 to September 30, 2023. b. Scheduling of Services. i) The Provider shall schedule and perform its activities in a timely manner. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii) The Commencement Date for the Provider's Basic Services shall be September 1, 2023. 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services satisfactorily (as determined by the County) performed pursuant to this Agreement. The maximum amount payable for Basic Services shall not exceed seven thousand five hundred Dollars ($7500). Payment for satisfactorily performed Basic Services shall become due and payable within thirty (30) days of Provider properly invoicing County. Payment shall be subject to provisions of Section 5(b). b. Disputes. In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. c. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County a. Cooperation and Coordination. The County has designated (Laurie Paolicelli) to act as the County's representative with respect to the Project who shall have the authority to render decisions within guidelines established by the County Manager or the County Board of Commissioners and who shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 Revised 04/23 4 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers’ Compensation Insurance, and any additional insurance as may be required by County’s Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php). If County’s Risk Manager determines additional insurance coverage is required such additional insurance shall consist of cyberliability insurance (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8. Indemnity a. Indemnity. To the extent authorized by North Carolina law the Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days’ prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. Either party may terminate this Agreement upon notice to the other party that obligations pursuant to this Agreement are made impractical due to declarations of emergency by Orange County or by North Carolina due to events directly impacting Orange County. Both parties shall remain responsible for all payment and performance due up to the receipt of such notice, DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 Revised 04/23 5 but shall have no further obligation or responsibility beyond that date provided the terminating party has taken all reasonable steps to complete the performance of its obligations. c. Compensation After Termination. i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. Upon request of the County, the Provider shall submit to County all relevant documentation, including but not limited to, job cost records, to support its claims for final compensation. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e. Suspension. County may suspend the Basic Services and this Agreement at any time for County’s convenience and without penalty to County upon three (3) days’ notice to Provider. Upon any suspension by County, Provider shall discontinue work on the Basic Services and shall not resume the Basic Services until notified to proceed by County. 11. Additional Provisions a. Limitation and Assignment. The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. c. Non-Discrimination. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal non-discrimination laws, policies, rules, and regulations and the Orange DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 Revised 04/23 6 County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) Any violation of the Orange County Non-Discrimination Policy is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. e. Entire Agreement. This Agreement represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. g. Ownership of Work Product. Should Provider’s performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. h. Non-Appropriation. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable or not appropriated for the performance of County’s obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability or non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement. In the event of a change in the County’s statutory authority, mandate or mandated functions, by state or federal legislative or regulatory action, which adversely affects County’s authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County’s legal authority. DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 Revised 04/23 7 i. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider’s Name Attention:Laurie Paolicelli/CHOCVB Circle Park, LLC P.O. Box 8181 50 Heather Drive Hillsborough, NC 27278 Roslyn, NY 11576 [SIGNATURE PAGE TO FOLLOW] DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 Revised 04/23 8 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: By: _________________________________ Bonnie Hammersley, County Manager By: __________________________________ Asher Bykov, COO Printed Name and Title DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 8/25/20238/28/2023 Revised 04/23 9 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Circle Park, LLC Vendor Contact Person: Asher Bykov Phone: asher@circlepark.co Address: 50 Heather Drive City Roslyn State: NY Zip: 11576 Department: Econ.Dev./Visitors Bureau Amount: 7500 Purpose: Media production, social media management, and ad channel management Budget Code(s): 37600520- 600000 Vendor # 68136 Vendor Status with NCSOS: N/A Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date September 1, 2023 End Date September 31, 2023 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 8/25/2023 8/28/2023 8/28/2023 8/29/2023 Revised 04/23 10 Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 SCOPE OF WORK Visit Chapel Hill: YouTube Experiment DATE: 8/24/2023 BRAND: Visit Chapel Hill PARTNERS: Laurie Paolicelli AGENCY: Circle Park, LLC CONTACT: Asher Bykov This Scope of Work (“SOW”) is being entered into between Circle Park, LLC (“Agency”) and Visit Chapel Hill (“Client”). 1. EXECUTIVE SUMMARY Client hereby permits Agency to support the Visit Chapel Hill team on media production, social media management, and advertising channel management from September 1, 2023 through September 30, 2023 (1 month). Project Objectives with Measurable Key Indicators are detailed within the provided document titled “SOW: Visit Chapel Hill x Circle Park”. This document provides details for the “Overall Project Objective” with measurable Key Results outlined. 2. IN-SCOPE SERVICES This SOW is limited to the specific services and deliverables as provided below; provided that such scope as well as the Agency’s internal resources to service such scope, shall be kept at levels reasonably required to service this project, in the Agency’s discretion. In the event, in the Agency’s discretion, services or deliverables not already provided for hereunder are requested by the Client, or the scope, volume, and cadence of deliverables begin to exceed the Agency’s reasonable resources to deliver the project under the budget and service charges originally contemplated hereunder (“Out of Scope Work”), Agency reserves the right to require the Client to sign a change order or an additional scope of work document before such Out of Scope Work is commenced. Agency will provide the following services for the 1-month project: (a) Media Production: Agency will deploy a production team to Chapel Hill and record content about local businesses, landmarks, and town members, capturing both promotional assets and/or conversational content. (b) Social Media Management: Agency will manage the Client’s social media channels, including content creation and scheduling. (c) Ad Channel Management: Agency will strategize, create, and manage targeted ad campaigns on YouTube to reach the desired audience effectively. Detailed breakdown of each service with deliverables: (a) Media Production: ●Pre-production: Agency will research, contact, and vet interviewees and craft compelling scripts to effectively convey the desired message for the digital assets. Exhibit 1 DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 ●Deployment of Production Team:Agency will send a one to four-person production team (varying on scope of production)to Chapel Hill to capture high-quality visual content. ●Content Creation:Agency will produce a total of 4 assets varying in length from 15 seconds to 5 minutes,showcasing local businesses,landmarks,and members of the town. ●Post-production:Agency will edit the captured content,ensuring that it is visually appealing and aligns with the branding guidelines provided by Visit Chapel Hill. ●Animation and Motion Graphics:Agency will incorporate animations and motion graphics to add dynamism and creativity to the digital assets. ●Delivery:Final deliverables will include edited videos and any other agreed-upon media formats.These assets can be used for various marketing purposes,such as social media, website content,and advertising campaigns.Delivery will be completed on a rolling basis along with campaign management. (b)Social Media Management: ●Posting and Scheduling:Agency will handle the regular posting and scheduling of content across the YouTube social media platform,ensuring consistent and timely updates. ●Analytics and Reporting:Agency will provide detailed analytics and reports on social media performance,including reach,engagement,and conversions,to track progress and make data-driven decisions. (c)Ad Channel Management ●Ad Campaign Strategy:Agency will develop targeted advertising strategies to reach the Client’s desired audience segments,utilizing platforms such as YouTube Ads. ●Ad Creation and Optimization:Agency will create compelling ad copy,design visually appealing assets,and optimize ad campaigns to maximize click-through rates (CTR)and conversions. ●Budget Allocation:Agency will strategically allocate the advertising budget across different channels and campaigns,ensuring optimal return on investment (ROI)for the Town. ●Performance Monitoring:Agency will continuously monitor the performance of ad campaigns,adjusting targeting,messaging,and bidding strategies to optimize results and drive better outcomes. 3.OUT-OF-SCOPE SERVICES Without limitation,the following items shall be considered Out of Scope Work (for any out-of-scope-work required to fulfill the agreed-upon SOW,Agency will provide pricing,scope,and usage quotes for client approval prior to incurring the fee): (a)Any additional assignments not described in the above SOW or within the document titled “SOW:Visit Chapel Hill x Circle Park”. (b)Advertising spend media budget will not be included in fees.Agency will manage advertising budgets advised and allocated by Client. (c)Website Development:SOW does not include website development or any related services. DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 (d)Search Engine Optimization (SEO):SOW does not include SEO services such as keyword research,on-page optimization,or off-page optimization.If the client requires SEO services,it would be considered out of scope. (e)Print or Traditional Media Advertising:SOW focuses on digital media production,social media management,and ad channel management for platforms like YouTube.SOW does not cover requests for print or traditional media advertising services. (f)Public Relations (PR)Services:SOW does not include any PR-related services,such as press release distribution,media relations,or reputation management. 4.ESTIMATED TIMELINE &TERMINATION A detailed timeline will be laid out per project upon signature and kick-off. This SOW is cancellable by either party within a minimum of 15 days notice except for the case of reasonable cause.Notwithstanding the foregoing,in the event this SOW is terminated early,Client shall pay Agency half (50%)of the outstanding balance for its service fees hereunder,and Client agrees to honor all termination provisions of Agency’s subcontractors,if any,including without limitation any non-cancellable commitments thereof. 5.COSTS AND PAYMENT TERMS Agency’s service fee for this SOW is $7,500 (seven thousand five hundred dollars),which shall be paid in accordance with the following payment schedule: ●$7,500 invoiced September 1,2023,due 30 days from receipt of invoice ●A minimum of $1,000 will be spent on advertising spend through Visit Chapel Hill’s Ad Manager EXPENSED DESCRIPTION COST Pre-Production Research,contact,and vet interviewees for 4 mini-documentary video assets $1,000 Production Film production crew for 4 video assets $1,500 Post-Production Editing,sound design,color grading,and motion graphics for 4 video assets $3,000 YouTube Ad Channel Management Develop,execute,and monitor targeted advertising strategy on Instagram and Facebook (Meta)$2,000 MONTHLY TOTAL $7,500 While the Agency is charging a flat fee under this section,the parties agree that the Agency shall not be required to bill on an hourly rate but will send a detailed report of actionable tasks related to projects. 6.IMPORTANT ASSUMPTIONS The parties enter into this SOW under the following assumptions and Client responsibilities.Client understands and agrees that delays or additional costs may result in the event these assumptions cannot be met,or responsibilities not carried out in a timely manner. (a)Client shall designate a project manager or single point of contact that will be responsible for communications with Agency and directing Client’s internal personnel.Client shall also be responsible for managing and directing any Client third party partners,vendors,or agencies. DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 (b)Client shall provide consolidated feedback and requested approvals in a timely manner,and in any event no later than 48 hours from Agency’s request,unless otherwise provided herein or agreed to from time to time in writing between the parties. (c)Client shall promptly provide Agency with access to any existing content,assets,research,brand guidelines,style guides,policies,data,licenses,and other accounts or systems as reasonably required for Agency to provide the services hereunder. (d)Client understands and agrees that this SOW does not include license rights for any third party content,such as,without limitation,music,animations,talent,stock photos,etc.Agency will provide pricing,scope,and usage quotes for such third party licenses,for Client approval prior to incurring the fee.Client will be bound by any and all such third party licenses which it has approved. (e)This scope covers producer time and management but does not take into account extraneous hard production costs. (f)Pre-approved expenses will be billed to Client at Agency’s cost without mark-up. (g)Agency is not providing legal,medical,or privacy disclaimers or notices;Client shall provide all of the foregoing. 7.JURISDICTION OF CHOICE These terms and conditions,and any dispute or claim arising out of or in connection with them or this Agreement (including non-contractual disputes or claims),shall be governed by and construed in accordance with the laws of the State of California,United States of America,without regard to its conflict of laws provisions.Any dispute,controversy or claim arising out of or in relation to this agreement,including the validity,invalidity,breach,or termination thereof,shall be resolved by arbitration in California under the rules of the American Arbitration Association then in force.The award of the arbitrator shall be final and binding,and judgment on the award may be entered in any court having jurisdiction thereof. 8.APPROVALS Client:Visit Chapel Hill Laurie Paolicelli Executive Director Printed Name Signature Date Title Agency:Circle Park LLC Asher Bykov Chief Operating Officer Printed Name Signature Date Title DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS AUTOSAUTOSNON-OWNEDHIRED AUTOS SCHEDULEDALL OWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD MTTU Hiscox Inc. 5 Concourse Parkway Suite 2150 Atlanta GA, 30328 (888) 202-3007 contact@hiscox.com Hiscox Insurance Company Inc 10200 Circle Park, LLC 50 Heather Drive Roslyn, NY 11576 Orange County 300 West Tryon Street P.O. Box 8181 Hillsborough, NC 27278 A Cyber and Data Risk Y P102.273.180.1 08/24/2023 08/24/2024 Each Claim: $ 1,000,000 Aggregate: $ 1,000,000 The Certificate Holder is Orange County. This Certificate Holder is an Additional Insured on the Workers Compensation policy per the Additional Insured Automa tic Status Endorsement. All Certificate Holder privileges apply only if required by written agreement between the Certificate Holder and the insured, and are subje ct to policy terms and conditions. 08/24/2023 DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 8/24/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT : If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on This certificate does not confer rights to the certificate holder in lieu of such an endorsement(s). PRODUCER AUTOMATIC DATA PROC INS 1 ADP BLVD ROSELAND, NJ 07068-1728 CONTACT NAME: PHONE (A/C. No. Ext.): (877) 677-0428 FAX (A/C. No. Ext.): (877) 677-0430 E-MAIL ADDRESS: spcbicadp@travelers.com INSURED CIRCLE PARK, LLC 50 HEATHER DR ROSLYN, NY 11576-2211 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : THE CHARTER OAK FIRE INSURANCE COMPANY INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea Occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN’L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PROJECT LOC PRODUCTS – COMP/OP AGG $ OTHER AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED AUTOS ONLY SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS ONLY NON-OWNED AUTOS ONLY PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS’ LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS BELOW UB-1X068262-23-42 08/01/2023 08/01/2024 X PER STATUTE OTH -ER Y/N N/A E.L. EACH ACCIDENT $100,000 E.L. DISEASE– EA EMPLOYEE $100,000 E.L. DISEASE – POLICY LIMIT $500,000 $ $ $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION ORANGE COUNTY 300 WEST TRYON STREET P.O. BOX 8181 HILLSBOROUGH, NC 27278 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS AUTHORIZED REPRESENTATIVE © 1993-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/3) The Acord name and logo are registered marks of ACORD The Certificate Holder is Orange County. This Certificate Holder is an Additional Insured on the Workers Compensation policy per the Additional Insured Automatic Status Endorsement. All Certificate Holder privileges apply only if required by written agreement between the Certificate Holder and the insured, and are subject to policy terms and conditions. DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68 DocuSign Envelope ID: CAC818ED-DF6E-4D68-940B-D695AFCF3A68