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HomeMy WebLinkAbout2023-396-E-AMS-ProNet Systems-BOE Card Readers CO 1 - Credit for Closures, replace door locksRevised 04/23 ORANGE COUNTY CHANGE ORDER REQUEST NORTH CAROLINA ______________________________________________________________________________________________________________ Date: 8/2/2023 Project: Board of Elections Card Readers Change Order No. 01 Department: AMS Department Address: 306 Revere Road, Hillsborough NC 27278 Project: Board of Elections Card Readers Contractor: ProNet Systems, Inc. Contractor Address: 3200 Glen Royal Road, Suite 107, Raleigh, NC 27617 Effective date of original contract: 06/21/2023 This change order increases decreases the contract time by 15 days. Check here if no impact to contract time . Will this change order impact the date of substantial completion? Yes No. If yes, the amended date of substantial completion is: August 15, 2023 _______________________________________________________________________________________________________________ Full Description of Change: This change order is to credit back door closures that are not needed, and to add additional locks to replace existing locks to allow for key access for BOE staff. Reason for Change: The door closures were optional and staff agreed they did not need these closures. The existing door locks did not function, therefore if locked and power was lost to card reader door would be inaccessible. _______________________________________________________________________________________________________________ Original contract sum: $ 23,391.00 Contract sum prior to this change order: $ 23,391.00 Amount of this change order: $ 3,324.58 Total sum of the contract including this change order: $ 26,715.58 _______________________________________________________________________________________________________________ This change order is executed to amend the contract time or contract sum. It shall not be construed to impact the original contract, project, services, or work in any other manner. All other terms of the Original Contract remain in effect. Approved and executed this 4th day of August, 2023. _______________________________ _____________________________ _____________________________ Contractor Owner Architect (when retained) By:____________________________ By:___________________________ By:___________________________ DocuSign Envelope ID: DDCA4666-4256-4C66-864C-BBC66074BF16 8/3/2023 Vice President County Manager 8/8/2023 Revised 04/23 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: ProNet Systems, Inc Vendor Contact Person: Richard McClenny (RichardM@pronetsystemsnc.com) Phone: 919.277.2070 Address: 3200 Glen Royal Road, Suite 107 City Raleigh State: NC Zip: 27617 Department: AMS Amount: $3,324.58 Purpose: BOE Card Readers CO 1 - Credit for Closures, replace door locks Budget Code(s): 61370035-870000-10008 Vendor # 57979 Vendor Status with NCSOS: Current - Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 6/21/2023) (Most Recent Amendment N/A) Effective Date 8/4/2023 End Date 8/15/2023 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by AMS Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: 10008) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this pro ject has not been initiated prior to execution of the agreement. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or rela ted services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: DDCA4666-4256-4C66-864C-BBC66074BF16 8/3/2023 8/4/2023 8/7/2023 8/8/2023 Q080223-B Orange County-Board of Elections-Replacement Locks Minus Credit for Door Closures ProNet Systems, Inc. 1 3200 GLEN ROYAL ROAD, SUITE 107, RALEIGH, NC 27617 www.pronetsystemsonline.com TELEPHONE 919.277.2070 FAX 919.277.2072 Q080223-B Orange County – Board of Elections – Replacement Locks Minus Credit for Door Closures August 2, 2023 Ms. Angel Barnes Orange County Asset Management Services PO Box 8181 Hillsborough, NC 27278 Dear Ms. Barnes, RE: ORANGE COUNTY-BOARD OF ELECTIONS-REPLACEMENT LOCKS MINUS CREDIT FOR DOOR CLOSURES With reference to your request for replacement locks minus credit for door closures to the Orange County Board of Elections, we have pleasure in offering the following proposal for your review. Equipment Description Quantity Equipment Description Unit Price Total Price 10 NSC NSC Replace Locks 490.25 4,902.50 10 NSC NSC Credit for Door Closures (250.00) (2,500.00) Cable and Installation Materials 84.09 Equipment Total Including Cable and Materials 2,486.59 Add Labor 564.04 Add Estimated Shipping 42.00 Add 7.5 % Sales Tax 231.95 Total Price Including Equipment, Labor, Sales Tax, and Shipping $3,324.58 DocuSign Envelope ID: DDCA4666-4256-4C66-864C-BBC66074BF16 Q080223-B Orange County-Board of Elections-Replacement Locks Minus Credit for Door Closures ProNet Systems, Inc. 2 Warranty All products are covered for one year, parts and labor, from date of hand over. An extended maintenance program is available. This includes parts and labor on all products for the second year after date of hand over. Service Rates Out of warranty call out is charged at $100.00 per hour and $135.00 per hour out of hours (regular business hours are 8.00 am to 5.00 pm, Monday to Friday). Response time is same day if service call is requested before 10.00 am or if the system is down due to failure. All product is covered for one year, parts and labor, from date of hand over. A Service Contract for an extended maintenance program is offered if required. This includes parts and labor on all products for the second year after date of hand over. Service Contract A maintenance program is offered below. Full Maintenance 2nd year $ 240.25 per year Terms of Payment Unless otherwise arranged, 50% of payment is due upon receipt of the order, and 50% of payment is due upon project completion. Interest will be charged at a rate of 1.5% per month on accounts 10 days past due and a 2% discount is offered for payment within 10 days of receipt of invoice. Validity These rates are valid for a period of thirty days from today’s date. We trust that in submitting this proposal we have addressed all your requirements. Should you require further clarification or additional information, please do not hesitate to contact us. Sincerely, Alan Jelley ProNet Systems, Inc. Accepted: Signed ………………………………………………. For and On Behalf of Orange County …………………………………………………..………………………… Print Name & Title Date…………………………………………………. DocuSign Envelope ID: DDCA4666-4256-4C66-864C-BBC66074BF16 Ken Lawson Jr SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 06/20/2023 Lawson Insurance Group, Inc. 6512 Six Forks Rd # 101 Raleigh NC 27615-6561 Leslie McCoy 919-846-2090 ext 202 919-846-2438 leslie.mccoy@lawsonins.com ProNet Systems, Inc. 3200 Glen Royal Rd Raleigh NC 27617-7419 Nationwide Mutual Insurance Company 23787N Nationwide Mutual Fire Insurance Company Travelers A 6 6 6 Y Y ACPGLO2252994383 02/22/2023 02/22/2024 1,000,000 100,000 5,000 1,000,000 2,000,000 2,000,000 B 6 6 6 6 NONE ACPCAA2252994383 02/22/2023 02/22/2024 4,000,000 4,000,000 C Y Y UB0S866703 04/28/2023 04/28/2024 6 1,000,000 1,000,000 1,000,000 Orange County is included as additional insured (CG 20 33) and Waiver of Subrogation applies per Blanket Contractors Enhancement Endorsement CG 72 88 under the general liability policy (please refer to attachments). The Umbrella/Excess Liability policy is "follow form". Blanket Waiver of Subrogation also applies to the workers compensation policy (please refer to attachments). P.O. Box 8181 Hillsborough NC 27278 Orange County DocuSign Envelope ID: DDCA4666-4256-4C66-864C-BBC66074BF16 DocuSign Envelope ID: DDCA4666-4256-4C66-864C-BBC66074BF16 DocuSign Envelope ID: DDCA4666-4256-4C66-864C-BBC66074BF16 Form_SCTNID_CTGRY.XX05165241_OTHER <docindex><index>OTHER</index></docindex> Policy number: 05786709 Underwritten by: Progressive Southeastern Ins Co NAIC Number: 38784 Page of 1 2 June 20, 2023 BROWN PHILLIPS INS 401 S LIMESTONE ST GAFFNEY, SC 29340 1-919-874-0405 Certificate of Insurance Certificate Holder …………………………………………………………………………………………………………………………………………………………………………… Orange County PO Box 8181 Hillsborough, NC 27278 Insured Agent ……………………………………………………………………………………………………………………………………………………………………………PRONET SYSTEMS INC 3200 GLEN ROYAL RD STE 107 RALEIGH, NC 27617 BROWN PHILLIPS INS 401 S LIMESTONE ST GAFFNEY, SC 29340 This document certifies that insurance policies identified below have been issued by the designated insurer to the insured named above for the period(s) indicated. This Certificate is issued for information purposes only. It confers no rights upon the certificate holder and does not change, alter, modify, or extend the coverages afforded by the policies listed below. The coverages afforded by the policies listed below are subject to all the terms, exclusions, limitations, endorsements, and conditions of these policies. Liability coverage may not apply to all scheduled vehicles. Policy Effective Date: Policy Expiration Date: ……………………………………………………………………………………………………………………………………………………….. Jan 3, 2024Jan 3, 2023 Insurance coverage(s) Limits ………………………………………………………………………………………………………………………………………………………..Bodily Injury/Property Damage $1,000,000 Combined Single Limit ………………………………………………………………………………………………………………………………………………………..Any Auto Bodily Injury/Property Damage $1,000,000 Combined Single Limit ………………………………………………………………………………………………………………………………………………………..Uninsured/Underinsured Motorist $1,000,000 Combined Single Limit ………………………………………………………………………………………………………………………………………………………..Uninsured Motorist Property Damage (included in combined single limit w/$100 Ded) Description of Location/Vehicles/Special Items Scheduled autos only……………………………………………………………………………………………………………………………………………………….. 2006 FORD 1FTRF12WX6NA28557 F150 Comprehensive $500 Ded Collision $1,000 Ded ……………………………………………………………………………………………………………………………………………………….. 2014 JEEP 1C4RJFCG7EC272289 GRAND CHEROKEE Comprehensive $500 Ded Collision $1,000 Ded ……………………………………………………………………………………………………………………………………………………….. Stated Amount 2017 FORD T-250 TRANSIT V 1FTYR2YG3HKA41115 $27,000 Comprehensive $500 Ded Collision $1,000 Ded ……………………………………………………………………………………………………………………………………………………….. 2007 FORD 1FTNE14W37DB26903 ECONO/CLUB WGN Comprehensive $500 Ded Collision $1,000 Ded 4 Continued DocuSign Envelope ID: DDCA4666-4256-4C66-864C-BBC66074BF16 <docindex><index>OTHER</index></docindex> Policy number: 05786709 PRONET SYSTEMS INC Page of 2 2 ……………………………………………………………………………………………………………………………………………………….. 2019 JEEP 1C4RJFAG2KC565077 GRAND CHEROKEE Comprehensive $500 Ded Collision $1,000 Ded Please be advised that the certificate holder will not be notified in the event of a mid-term cancellation. Form 5241 (05/16) DocuSign Envelope ID: DDCA4666-4256-4C66-864C-BBC66074BF16