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HomeMy WebLinkAbout2023-395-E-IT Dept-Carahsoft Technology Corporation - Technical support and licensing for Docusign application for period of one yearRevised 04/23 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 2nd day of August 2023 by and between ORANGE COUNTY (hereinafter referred to as “County”) and Carahsoft Technology Corporation (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated August 2, 2022 (hereinafter the “Original Agreement”), for the provision of services for DocuSign eSignature software annual maintenance. WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of 31 July 2024. 2. Attachment A to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: extension of the technical support and licensing of the Docusign application through July 31, 2024. 3. Article 5 Section A is amended to reflect a maximum payable not-to-exceed amount of $30,882.60 per attached quote #39621707. 4. Except for the changes made herein, the Original Agreement shall remain in full force and ef fect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Bonnie Hammersley Carahsoft Contracts Specialist County Manager DocuSign Envelope ID: C1796542-330C-4414-BF56-F456F410EC32 8/7/20238/8/2023 Revised 04/23 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Carahsoft Technology Corporation Vendor Contact Person: Natalie LeMay Phone: 703.581.6806 Address: 11493 Sunset Hills Road, Suite 100 City Reston State: WA Zip: 20190 Department: IT Amount: $30,882.60 Purpose: Technical support and licensing for Docusign application for period of one year Budget Code(s): 10315020-625010 Vendor # 64028 Vendor Status with NCSOS: N/A Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 8/2/2022) (Most Recent Amendment 4/28/2023) Effective Date 8/2/2023 End Date 7/31/2024 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. Services related to this agreement have already begun or been completed . Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer ___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: C1796542-330C-4414-BF56-F456F410EC32 8/7/2023 8/7/2023 8/8/2023 8/8/2023 Revised 04/23 DocuSign Envelope ID: C1796542-330C-4414-BF56-F456F410EC32 DocuSign Government at Carahsoft 11493 Sunset Hills Road |Suite 100 |Reston,Virginia 20190 Phone (703)871-8500 |Fax (703)871-8505 |Toll Free (888)662-2724 www.carahsoft.com |sales@carahsoft.com Government -Price Quotation PAGE 1 of 2 QUOTE DATE: QUOTE NO: 06/22/2023 39621707CONFIDENTIAL TO:Jim Northrup Chief Information Officer &Chief Information Officer Orange County 200 S Cameron St STE 300 Hillsborough,NC 27278 USA jnorthrup@orangecountync.gov (919)245-2276 EMAIL: PHONE: FROM:Jennifer Yeater DocuSign Government at Carahsoft 11493 Sunset Hills Road Suite 100 Reston,Virginia 20190 EMAIL:Jennifer.Yeater@carahsoft.com PHONE:(571)662-3397 FAX:(703)871-8505 TERMS:FTIN:52-2189693 Shipping Point:FOB Destination Remit To:Same as Above Payment Terms:Net 30 (On Approved Credit) Cage Code:1P3C5 DUNS No:088365767 UEI:DT8KJHZXVJH5 Credit Cards:VISA/MasterCard/AMEX Sales Tax May Apply QUOTE NO:39621707 $30,882.60TOTALQUOTE: QUOTE DATE:06/22/2023 QUOTE EXPIRES: RFQ NO: SHIPPING: TOTAL PRICE: ESD $30,882.60 Tax Fee $0.00 07/31/2023 LINE NO.PART NO.DESCRIPTION -QUOTE PRICE QTY EXTENDED PRICE APT-0463 DocuSign Enterprise Pro Edition -Envelope Subs. DocuSign,Inc.-APT-0463 Start Date:08/01/2023 End Date:07/31/2024 $3.3663 6000 $20,197.801OM APT-0148 Enterprise Premier Support 22%of Recurring Fees (22%of List Price per $100 of List License Fees) DocuSign,Inc.-APT-0148 Start Date:08/01/2023 End Date:07/31/2024 $5,569.01 1 $5,569.012OM APT-0011 DocuSign Retrieve DocuSign,Inc.-APT-0011 Start Date:08/01/2023 End Date:07/31/2024 $5,115.79 1 $5,115.793OM $30,882.60SUBTOTAL: TOTAL PRICE: TOTAL QUOTE:$30,882.60 $30,882.60 Tax Fee:$0.00 DocuSign Envelope ID: C1796542-330C-4414-BF56-F456F410EC32 Government -Price Quotation LINE NO.PART NO.DESCRIPTION -QUOTE PRICE QTY EXTENDED PRICE 11493 Sunset Hills Road |Suite 100 |Reston,Virginia 20190 Phone (703)871-8500 |Fax (703)871-8505 |Toll Free (888)662-2724 www.carahsoft.com |sales@carahsoft.com DocuSign Government at Carahsoft PAGE 2 of 2 QUOTE DATE: QUOTE NO: 06/22/2023 39621707CONFIDENTIAL Product Details eSignature Envelope Allowance:6000 ------------------------ Overage/Usage Fees eSignature Enterprise Pro Edition -Envelope Subs.(Per Transaction):$9.26 ------------------------ This Quote is purchased using the NC208E https://files.nc.gov/ncdit/documents/files/208E-carahsoft-docusign-bafo.pdf Customer must reference Quote number on Purchase Order. Should Customer purchase via Reseller all terms of Carahsoft Quote must be incorporated in Reseller quote and Customer Purchase Order to Reseller. Any increase in subscription and support pricing will be in accordance with DocuSign's pricing and policies in effect at the time of the renewal or as otherwise agreed to by the parties. Licensee agrees that any order for DocuSign will be governed by the terms and conditions of the Carahsoft Docusign Service Agreement copies of which are found at https://static.carahsoft.com/concrete/files/2616/5962/5258/DocuSign_Master_Services_Agreement_fo_Public_Sector.pdf and all Schedules and Documentation referenced by the Terms are made a part hereof.The parties agree that any term or condition stated in a Customer purchase order or in any other Customer order documentation (excluding Quotes)is void.In the event of any conflict or inconsistency among the following documents,the order of precedence shall be:(1)the applicable Quotes (and their Contract Vehicle),(2)the TOU,and (3)the Documentation.Licensee acknowledges it has had the opportunity to review the Terms,prior to executing an order. Should the customer purchase any version of DocuSign's IL-4 licensing the below terms will apply. Reference the Memorandum previously provided to DISA Authorizing Official (dated March 27,2021)detailing the Provisional Authorization (PA)granted by DISA, exceptions to/exclusions from the PA,and conditions DocuSign is required to meet in order to maintain the PA. DocuSign is not yet authorized to connect to NIPRnet.Customer acknowledges that as of the Order Start Date,DocuSign does not have a BCAP connection to NPIRnet. Therefore,as a result,if Customer does not currently have DISA approval to forego the BCAP connection to NIPRnet: -Customer will not use any DocuSign DoD/IL-4 products in production without a BCAP connection (or DISA approval); -Customer will not host,store or transmit production data in the IL4 environment without a BCAP connection to NIPRnet or a documented exception from DISA per to use DocuSign products while forgoing the BCAP; -Customer agrees not to use any DocuSign DoD/IL-4 products to connect to any DocuSign environment via a non BCAP end point without a documented exception from DISA to use DocuSign products while forgoing the BCAP; -Customer is responsible for any customer data sent to third party applications (regardless of whether third party applications are IL-4 certified). Enterprise Premier Support for IL-4 customers is available from 9:00am -8:30pm Eastern Standard Time. DocuSign Envelope ID: C1796542-330C-4414-BF56-F456F410EC32 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 4/26/2023 Marsh &McLennan Agency LLC 5500 Cherokee Avenue,Suite 300 Alexandria VA 22312 800-274-0268 certificates@MarshMMA.com Lloyds Syndicate 2623/623 55555 CARAHTECHN The Cincinnati Insurance Company 10677CarahsoftTechnologyCorp. FedResults,Inc. 11493 Sunset Hills Road Suite 100 Reston VA 20190 1363574718 B X 1,000,000 X 500,000 10,000 1,000,000 2,000,000 X Y ENP0651059 4/19/2023 4/19/2024 2,000,000 B 1,000,000 X X X Y ENP0651059 4/19/2023 4/19/2024 B X X 5,000,000ENP06510594/19/2023 4/19/2024 5,000,000 A Cyber &Professional Liability W301BF210101 8/27/2022 8/27/2023 $5,000,000 Occ/Agg Orange County 131 W Margaret Lane Hillsborough NC 27278 DocuSign Envelope ID: 612B7661-8428-40B4-ABE1-93BE61B1E35ADocuSign Envelope ID: C1796542-330C-4414-BF56-F456F410EC32