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Home My WebLink About2023-367-E-Planning-Christopher Sandt-County engineer-need Manager signature on 2023 annual recertification form for County’s Community Rating System CRS -FEMA insurance discountsRevised 04/23 1 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Christopher Sandt (County Engineer) Vendor Contact Person: Christopher Sandt (County Engineer) Phone: 919-245-2583 Address: 131 W. Margaret Ave, 2nd Floor City Hillsborough State: NC Zip: 27278 Department: Planning Amount: $0 Purpose: need Manager signature on 2023 annual recertification form for County’s Community Rating System (CRS) – FEMA insurance discounts Budget Code(s): N/A Vendor # N/A Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date End Date Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: EF0AC45F-DB3C-4655-87F2-206B2F4E6301 7/31/2023 7/31/2023 7/31/2023 7/31/2023 FEMA FORM 086-0-35A (10/23)Page 2 of 11 Community State CID (6-digit NFIP Community Identification Number) Note: Please cross out any incorrect items, below, as needed, and insert the updated information. CC-213 Recertification Recertification due date Chief Executive Officer CRS Coordinator Name Title Address Phone number E-mail address I hereby certify that [community name] is implementing the following activities on the attached pages as credited under the Community Rating System and described in our original application to the CRS and subsequent modifications. I hereby certify that, to the best of my knowledge and belief, we are in full compliance with the minimum requirements of the NFIP and we understand that we must remain in full compliance with the minimum requirements of the NFIP. We understand that at any time we are not to be in full compliance, we will retrograde to a CRS Class 10. I hereby certify that we will continue to maintain FEMA Elevation Certificates on all new buildings and substantial improvements constructed in the Special Flood Hazard Area following the date at which we joined the CRS. I hereby certify that if there are one or more repetitive loss properties in our community that we must take certain actions that include reviewing and updating the list of repetitive loss properties, mapping repetitive loss areas, describing the cause of the losses, and sending an outreach project to those areas each year, and if we have fifty (50) or more unmitigated repetitive loss properties we must earn credit under Activity 510 (Floodplain Management Planning) for either a repetitive loss area analysis (RLAA) or a floodplain management plan (FMP). I hereby certify that, to the best of my knowledge and belief, we are maintaining in force flood insurance policies for insurable buildings owned by us and located in the Special Flood Hazard Area (SFHA) shown on our Flood Insurance Rate Map. I further understand that disaster assistance for any community-owned building located in the SFHA is reduced by the amount of National Flood Insurance Program (NFIP) flood insurance coverage (structure and contents) that a community should be carrying on the building, regardless of whether the community is carrying a policy. Signature (Chief Executive Officer) CC-213-1 Date DEPARTMENT OF HOMELAND SECURITY Federal Emergency Management Agency CRS COMMUNITY CERTIFICATIONS OMB Control Number: 1660-0022 Expiration: 10/31/2023 [continued on next page] Orange County NC 370342 August 1, 2023 Bonnie Hammersley Christopher Sandt County Manager County Engineer 300 W. Tryon Street Hillsborough, NC 27278 131 West Margaret Lane, Suite 200 Hillsborough, NC 27278 (919) 245-2300 (919) 245-2583 bhammersley@orangecountync.gov csandt@orangecountync.gov Orange County July 31, 2023 DocuSign Envelope ID: EF0AC45F-DB3C-4655-87F2-206B2F4E6301 FEMA FORM 086-0-35A (10/23)Page 3 of 11 Community State CID (6-digit NFIP Community Identification Number) CRS Program Data Table A. In the SFHA B. In a regulated floodplain outside the SFHA C. In the rest of the community 1. Last report's number of buildings in the SFHA (bSF) (line 6, last report) 2. Number of new buildings constructed since last report + 3. Number of buildings removed/demolished since last report - 4. Number of buildings affected by map revisions since last report (+ or -) 5. Number of buildings affected by corporate limits changes (+ or -) 6. Current total number of buildings in the SFHA (bSF) (total lines 1-5) 7. Number of substantial improvement/damage projects since last report 8. Number of repetitive loss properties mitigated since last report 9. Number of LOMRs and map revisions (not LOMAs) since last report 10. Acreage of the SFHA (aSFHA) as of the last report (line 13, last report) 11. Acreage of area(s) affected by map revisions since last report (+ or -) 12. Acreage of area(s) affected by corporate limits changes (+ or -) 13. Current acreage of the SFHA (total lines 10−12) 14. Primary source for building data: 15. Primary source for area data: 16. Period covered:Current FIRM date If available, the following data would be useful: 17. Number of new manufactured homes installed since last report 18. Number of other new 1 -4 family buildings constructed since last report 19. Number of all other buildings constructed/installed since last report Comments: (Please note the number of the line to which the comment refers.) CC-213-2 [continued on next page] Orange County NC 370342 75 0 0 400 0 0 0 0 0 0 75 0 0 *0 (see Note 1)0 0 9,935.02 0 0 0 0 **9,293 Orange County EnerGOV permit tracking software Orange County GIS, FRIS, Orange County EnerGOV permit tracking software August 1, 2022 to August 1, 2023 12/06/2019 *Note 1: Staff continue to work on the impending buyout of a repetitive loss property located at 503 Brandywine Road in Chapel Hill, North Carolina. Agreements and budget are in place for planned removal of the associated residential home in FY23-24. **Note 2: The 9,935.02 acres of SFHA as reflected in the previous reporting period (2022) was erroneous, as it included approximately 641 acres that were in fact contained within the 500-year floodplain only (i.e. 0.2% annual flooding). The discrepancy has been corrected in this reporting period. There are approximately 9.293 acres of 100-year floodplain (SFHA) located within Orange County jurisdiction. DocuSign Envelope ID: EF0AC45F-DB3C-4655-87F2-206B2F4E6301 FEMA FORM 086-0-35A (10/23)Page 4 of 11 Community State CID (6-digit NFIP Community Identification Number) Instructions At the first verification visit after the effective date of the 2013 CRS Coordinator's Manual, ONLY LINES 6 AND 13 NEED TO BE COMPLETED. These lines form the baseline data about the number of buildings and area of the SFHA for when the table is completed as part of the next annual recertification. The "period covered" entered in line 16 is the date that lines 6 and 13 are first completed. At all subsequent annual recertifications and cycle verification visits, the entire table is completed. The information in lines 6 and 13 from the last report is transferred to lines 1 and 10 in the next report. Instructions for the Columns Column A numbers are for the SFHA (the A and V Zones shown on the Flood Insurance Rate Map) (FIRM)). Use the FIRM currently in effect, not a draft or pending revision. Column B is completed only if the community receives CRS credit for regulating floodplain development outside the SFHA under Activity 410 (Floodplain Mapping) or Activity 430 (Higher Regulatory Standards). Column C numbers help relate what happens in the floodplain to what is happening in the rest of the community. Enter "0" if there are no numbers to report for this period. Do not leave a cell blank. Do not fill in the shaded boxes. Instructions for the Lines Lines 1-7 deal with buildings. o Section 301.a of the CRS Coordinator's Manual defines what constitutes a "building" and lists examples of structures that are not counted as "buildings" by the CRS. o Section 302.a of the CRS Coordinator's Manual describes how the CRS counts buildings. For example, accessory structures are not counted. o As noted in Section 302.a, to determine building counts, communities may use any method that yields reasonably good estimates of the number of buildings. Examples of acceptable methods are listed in Section 302.a. Precision is less important for large numbers. For example, the impact of the numbers will not change much if there are 10,000 buildings or 10,100 buildings. o If a building is out of the SFHA, but in a parcel that is partly in the SFHA, it is not counted in column A --In the SFHA. o In line 14, note how the building counts were obtained or estimated. Use the comments area, if needed. Line 4 refers to map revisions. These include physical map revisions, Letters of Map Revision (LOMR), and Letters of Map Amendment (LOMA). If a building is removed from the SFHA by FEMA through a LOMA, but the community still administers its floodplain management regulations on the property, the building should not be included in the line 4 count in column A --In the SFHA. However, communities that still regulate areas removed by LOMAs can receive credit under Activities 410 or 430. If the community is receiving such credit, the building should be counted under column B --In a regulated floodplain outside the SFHA. Line 7 is for the total number of buildings that were substantially improved plus the number of buildings that were substantially damaged during the period covered. Lines 10 -13 deal with areas. o These areas are based on the areas shown on the community's FIRM including LOMRs or LOMAs. Section 403.b discusses those portions of the SFHA that are subtracted from the area of the SFHA to calculate the community's aSFHA used in credit calculations. o Section 403.e of the CRS Coordinator's Manual discusses calculating areas for CRS purposes. o Section 403.e notes that communities “should not spend an inordinate amount of time measuring areas.” As with buildings, communities may use any method that yields reasonably good estimates. Examples of acceptable approaches are listed in Section 403.e. o Line 13 asks for the current acreage of the SFHA. The best source for this number is a GIS layer that shows the SFHA. If the community does not have GIS, the county, regional agency, or state NFIP mapping office may have SFHA layers and may be able to provide the data. If the community has a relatively recent FIRM, the study contractor or consulting engineer may have the data. o In line 15, note how the area calculations were obtained or estimated. Use the comments area, if needed. Lines 17 -19 are voluntary, if the numbers are readily available. o Line 17 includes replacing an existing manufactured home with a new one. The newly placed manufactured home is counted as a new, post-FIRM, building. o The total of lines 17 -19 should equal the value entered in line 2. CC-213-3 Orange County NC 370342 DocuSign Envelope ID: EF0AC45F-DB3C-4655-87F2-206B2F4E6301 Community ORANGE COUNTY * State NC CID 370342 COMMUNITY RATING SYSTEM ANNUAL RECERTIFICATION Community Certifications CC-213-1 Edition: 2017 Your community has been verified as receiving CRS credit for the following Activities.  If your community is still implementing these activities the CRS coordinator is required to put his or her initials in the blank (do not use a checkmark or an “X”) and attach the appropriate items. A blank with no initials indicates you are not implementing that Ac- tivity anymore, and will result in loss of points (and possible CRS Class).  If the word “attached” is used you must provide the requested documentation for that Activity. If no documentation has been acquired for that Activity, please explain why there is no documentation from the past year. ___ 310 EC: We are maintaining Elevation Certificates, Floodproofing Certificates, Base- ment Floodproofing Certificates, V Zone design certificates and engineered opening certificates on all new construction and substantially improved buildings in our Spe- cial Flood Hazard Area (SFHA) and make copies of all Certificates available at our present office location. [____] Initial here is you have had no new construction or substantial improvement in the SFHA in the last year. ___ 310 EC: Attached is the permit list for only new or substantially improved structures in the SFHA that have been completed in the last year. We have per- mitted ____new building and substantial improvements in the SFHA during this re- porting period. ___ 310 EC: Attached are all the Certificates for new or substantially improved structures that have been completed during this reporting period that are in- cluded on the above permit list. (Note: The total number of Elevation and Flood- proofing certificates should match the number of permits issued and completed within the reporting period defined above. All permits issued for new construction or sub- stantial improvement within the V zone should have both an Elevation Certificate and a V Zone Certificate, and all buildings with basements within the basement exemp- tion communities should have both an Elevation Certificate and a Basement Flood- proofing Certificate). ___ 310 CCMP: We continue to follow our Construction Certificate Management Proce- dures and update them when needed. ___ 320 MI 1: We are providing basic flood information to inquirers. We also continue to provide the following to inquirers: ___ MI 2 additional FIRM information ___ MI 4 flood depth data ___ MI 7 natural floodplain functions ___ 320 MI: Attached is a copy of the publicity for the credited elements of this ser- vice this year. There were no new or substantially improved structures in SFHA for this reporting period. There were no new or substantially improved structures in SFHA for this reporting period. 0 C.S. C.S. C.S. C.S. C.S. C.S. C.S. C.S. C.S. C.S. DocuSign Envelope ID: EF0AC45F-DB3C-4655-87F2-206B2F4E6301 Community ORANGE COUNTY * State NC CID 370342 COMMUNITY RATING SYSTEM ANNUAL RECERTIFICATION Community Certifications CC-213-2 Edition: 2017 ___ 320 MI: Attached is a copy of one page of the log, or 3 letters if using letters or other like records to document the service. ___ 320 MI: We are continuing to keep our FIRM updated and maintain old copies of our FIRM. ___ 330 OP: We continue to conduct or provide all credited outreach projects. ___ 340 ODR: People looking to purchase flood prone property are being advised of the flood hazard through our credited hazard disclosure measures. ___ 350 LIB/LPD: Our public library continues to maintain flood protection materials. ___ 350 WEB: We continue to conduct an annual review and update of the information and links in our flood protection website. ___ 360 PPA: We continue to provide flood protection advice to inquirers. ___ 360 PPV: We continue to provide on-site flood protection assistance to inquirers. ___ 360 FAA: We continue to provide advice on financial assistance programs to inquir- ers. ___ 360 PPA/PPV/FAA: Attached is a copy of one page of the log, or 3 letters if us- ing letters, memos or other like records to document the service. ___ 360 PPA/PPV/FAA: Attached is a copy of the document that told others about these services this year. ___ 420 LZ/OSI: We continue to enforce our ordinance(s) for low-density zoning and/or open space incentives. [____] Initial here if you have changed the allowable density of development in any of your zoning districts, rezoned parcels in the floodplain or changed your open space incentives. Attach a copy of the amended regulations, provide a summary of the changes, and mark up the regulation indicating what’s been changed. ___ 430: We continue to enforce the floodplain management provisions of our zoning, subdivision and building code ordinances for which we are receiving credit. [____] Initial here if you have amended your floodplain regulations. Attach a copy of the amended regulations, provide a summary of the changes and mark up the regulations indicating what’s been changed. ___ 430 RA: We continue to enforce our procedures for administering our floodplain management regulations. If applicable, we also continue to employ CFMs and staff who took credited training courses. We currently have _____ CFMs on staff. C.S. C.S. C.S. C.S. C.S. C.S. C.S. C.S. C.S. C.S. C.S. C.S. C.S. C.S. DocuSign Envelope ID: EF0AC45F-DB3C-4655-87F2-206B2F4E6301 Community ORANGE COUNTY * State NC CID 370342 COMMUNITY RATING SYSTEM ANNUAL RECERTIFICATION Community Certifications CC-213-3 Edition: 2017 ___ 440 AMD: We continue to use and update our flood data maintenance system on an annual basis as needed. ___ 440 BMM: We continue to maintain our system of Benchmarks. [_____] Initial here if any Benchmarks were found to be missing or inaccurate. Attach a copy of the cor- rect elevation or a description of the missing Benchmark(s). ___ 450 ESC/WQ: We continue to enforce the provisions of our zoning, subdivision and building codes as they pertain to erosion and sediment control and water quality. ___ 510 FMP: Attached is a copy of our floodplain management plan's annual pro- gress report for the action items contained in the plan. We have included a pro- gress report template for you to use (in the email notification) if you don’t have one of your own. ___ 510 FMP: We have provided copies of this/these progress report(s) to our governing board and local media. ___ 520 AR: We continue to maintain as open space the lots where buildings were ac- quired or relocated out of the floodplain. [____] Initial here if there have been any changes (additions or deletions) to the parcels credited as open space. Attach a de- scription of those changes. Additional Comments: Attachments: Activities 310, 320, 360, 510 We have only attached materials specific to activity statements that say “attach" or "attached” in bold, as directed in our customized e-mail notice received on June 15, 2023. C.S. C.S. C.S. C.S. C.S. C.S. DocuSign Envelope ID: EF0AC45F-DB3C-4655-87F2-206B2F4E6301