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Home My WebLink About2023-365-E-Economic Dev- Town of Hillsborough-Article 46 Collaborative Outreach- 1 - MEMORANDUM OF UNDERSTANDING BETWEEN ORANGE COUNTY AND THE TOWN OF HILLSBOROUGH Funding for Joint Economic Development Programs Article 46 Collaborative Outreach WHEREAS, North Carolina law authorizes counties to enter into agreements with third parties to provide services under mutually agreed upon terms and conditions; and WHEREAS, the Town of Hillsborough (“Town“) wishes to provide services or engage in economic development activities as designated herein, and Orange County (“County”) and its residents and businesses would benefit from those services or activities. NOW THEREFORE, the County and Town agree, through this Memorandum of Understanding (“MOU”), to the following terms and conditions: 1. The Town may request Collaborative Outreach funding from Article 46 for fiscal year 2022- 2023 up to the amount of Six Thousand Two Hundred Twenty-Two Dollars ($6,222.00). The services or activities that qualify under this funding category shall consist of and be limited to economic development programs that aid in job creation, drive economic growth, support existing businesses, recruit new businesses, and in the promotion of other activities such as innovation and entrepreneurial growth, agri-tourism and agriculture in Orange County. No other services or activities are authorized by this MOU. The funding amount will be calculated annually based on a formula that adds the total population of Chapel Hill, Carrboro, Hillsborough and the portion of Mebane located within Orange County, and allocates each towns’ percentage of the total population to the total amount of Collaborative Outreach funding budgeted in a given year ($60,000.00 for FY 2022-23). Collaborative Outreach funds that are not requested by the Town within the given fiscal year will automatically roll over for one additional fiscal year. Funds not requested by the end of the following fiscal year (2023-2024) will no longer be available to the Town. This means funding allocated under this MOU would be available to the Town from July 1, 202 2 to June 30, 2024. 2. The Town, if it elects to make a request to the County to access these funds, shall do so in writing and shall include in the request details pertaining to the amount of funding sought, a description of the services or activities the funding would support, the expected outcomes, any additional partners in the services or activities, and what resources the Town is providing to the services or activities. The Town shall also express any additional role they expect the County to play as it relates to the identified services or activities, and to acknowledge use of the Collaborative Outreach funding as a joint partnership between the Town and the County. DocuSign Envelope ID: 0155A44A-8F2C-47F1-8612-9A8B5C814D96 - 2 - 3. That by entering into this MOU, the County assumes no liability for, and the Town fully releases County from liability for damages to its property or injury to its employees, agents, or officials caused by the acts or failures to act of its employees, agents, or officials related to the activities authorized herein. Additionally, to the extent authorized by law, the Town shall indemnify and hold harmless County, its officials, employees, and agents from any damage of any type or destruction of real or personal property and for bodily injury or death to any persons resulting from the negligent acts or failures to act of the Town or its agents, contractors, employees, or officials in any way related to the services or activities authorized herein. 4. The County shall not be obligated to provide work, supplies, staffing, or other items or things to the Town for the performance of its services or activities, unless otherwise outlined in the request as referenced under point 2. No partnership, joint venture, or other relationship is formed by entry into this MOU. 5. This MOU shall be effective from July 1, 2022 through and including June 30, 2024. The Town shall provide the County with a written report prior to the June 30, 2024 MOU expiration, indicating the results of the expected outcomes including any new economic development gains in jobs added or revenues received as a result of the actual services or activities supported by these funds. The MOU may be renewed annually upon mutual written agreement of both parties, and, subject to the availability of Article 46 funds earmarked by the Board of County Commissioners specifically for the Collaborative Outreach. Wherefore the Parties hereto have set their hands and seals this 19th day of July, 2023. ________________________________ _________________________________ Orange County Manager Town of Hillsborough "This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act." ___________________________ Dave McCole, Finance Director Town of Hillsborough DocuSign Envelope ID: 0155A44A-8F2C-47F1-8612-9A8B5C814D96 Revised 04/23 1 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Town of Hillsborough Vendor Contact Person: Eric Peterson Phone: Address: 101 E. Orange Street City Hillsborough State: NC Zip: 27278 Department: Economic Development Amount: $6,222.00 Purpose: Article 46 Collaborative Outreach Budget Code(s): 34600020-900046 Vendor # 342 Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date 7/19/23 End Date Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: 0155A44A-8F2C-47F1-8612-9A8B5C814D96 7/20/2023 7/26/2023 7/27/2023 7/28/2023