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Agenda - 06-20-2023; 8-a - Minutes
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 20, 2023 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: April 27, 2023 Joint Meeting with School Boards and Work Session Attachment 2: May 2, 2023 Business Meeting Attachment 3: May 9, 2023 Budget Public Hearing and Work Session Attachment 4: May 11, 2023 Budget Work Session FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. Attachment 1 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 JOINT MEETING WITH 5 ORANGE COUNTY BOARD OF EDUCATION AND 6 CHAPEL HILL-CARRBORO BOARD OF EDUCATION 7 AND WORK SESSION 8 April 27, 2023 9 7:00 p.m. 10 11 The Orange County Board of Commissioners met for a joint meeting with the Orange County 12 Board of Education and Chapel-Hill Carrboro Board of Education and a work session on 13 Thursday, April 27, 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, 14 NC. 15 16 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Earl McKee, 17 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Phyllis Portie-Ascott, and Anna 18 Richards 19 COUNTY COMMISSIONERS ABSENT: None. 20 COUNTY ATTORNEYS PRESENT: Martha Bordogna, Staff Attorney 21 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 22 Travis Myren, and Clerk to the Board Laura Jensen (All other staff members will be identified 23 appropriately below) 24 CHAPEL HILL-CARRBORO BOARD OF EDUCATION PRESENT: Chair Rani Dasi, Vice-Chair 25 George Griffin, and Board Members Riza Jenkins and Jillian LaSerna 26 CHAPEL HILL-CARRBORO BOARD OF EDUCATION ABSENT: Board Members Ashton 27 Powell, Michael Sharp, and Deon Temne 28 CHAPEL HILL-CARRBORO SCHOOLS (CHCCS) STAFF PRESENT: Superintendent Dr. Nyah 29 Hamlett and Chief Financial Officer Jonathan Scott 30 ORANGE COUNTY BOARD OF EDUCATION PRESENT: Chair Will Atherton, Vice-Chair Anne 31 Purcell, and Board Members Carrie Doyle, Bonnie Hauser, and Andre Richmond 32 ORANGE COUNTY BOARD OF EDUCATION ABSENT: Board Members Jennifer Moore and 33 Sarah Smylie 34 ORANGE COUNTY SCHOOLS (OCS) STAFF PRESENT: Superintendent Dr. Monique Felder, 35 Chief Human Capital Officer Joyce Hatcher, Chief Finance Officer Rhonda Rath, and Interim 36 Director of Operations Dwayne Foster 37 38 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present. 39 40 Chair Bedford asked the Board to remove item 3 from the agenda and consider it at the 41 May 9, 2023 work session. 42 43 Commissioner Greene made a motion to remove Item 3 from the agenda, which was 44 seconded by Commissioner Hamilton. 45 46 VOTE: UNANIMOUS 47 48 WELCOME AND INTRODUCTIONS 49 Chair Bedford welcomed the elected officials and staff from Chapel Hill Carrboro City 50 Schools and Orange County Schools. All of the elected officials and staff introduced themselves. 51 Presentation of Proposed 123-24 School Operating Budgets and Capital 2 Chair Rani Dasi of Chapel Hill Carrboro City Schools introduced their district's presentation. 4 Dr. Nyah Hamlett •' the following • • • Slide #1 THINK BAN D AGT� DIFFERENTLY Board of Education's FY 2�Z3-Z4 :,�� � Budget Request s ranf v r.it o-.a. _ 2022-2�27 • • •' _ _ . Key Priorities 10 11 12 I— _� Creating a Culture of Safety Z and Wellness W W Instructional Excellence: LL O u r Vi s i on Preparing Students far Life W_ ui in students to navi ate the � q PP 9 9 Empowering,Equipping and world and make a positive impact Investing in Our People H throughout their life's journey. U Equitable and Transparent a Fiscal Stewardship and Z Operations Q Y Strengthening Family and Z ,' Community Engagement = H Lhppgl Hil4LORbV�Lity SChpplS GhCGS.pg Budget message This proposal is the result of a collective effort. Many representatives of our schools and the communities they serve were asked to get involved. For Slide#3 example: Principals engaged their School Improvement Teams to identify and prioritize needs. • Principals then collaborated with one anafiher fio develop needs-based presentations using the District's Racial Equity Decision-making Protocol {REDPJ. • With the REOP, the Principals demonstrated in specific detail what will best support students as they progress from elementary to middle to high School. CHCCS department-heads, leaders and cabinet members also 3 Dr. Hamlett said staff from Orange County worked with CHCCS staff to develop the 4 proposed budget. communicated with one another to bring forward new ideas far district wide improvement, THINK[ARID ACT} ChaPcHi.CoapOro Cih'SchOah� �s,.� DIFFERENTLY • Slide •4 Strategic Plan Structure Key Priorities: • Creating a culture of safety and wellness • Instructional excellence: Preparing students for life • Empowering, equipping and investing in our people • Equitable and transparent fiscal stewardship and operations • Strengthening family and community engagement Core Values: _ , • Engagement ! �_ • • Social Justice Action g • Collective Efficacy • Wellness ;;��" f + � THINIK (AND ACT) DIFFERENTLY Chapel HRI-Can6ao C3Ty Schooh I chccs.org ,� — outline This presentation is divided into 4 sections: �eques cast to continue aperafiing at current levels 1 Jonathan Scott, Chief Financial Officer, continued the presentation: 7��p�` cast of new initiatives to expand the current level of services pra�ided by the District Saha� eel Re Needs lifted up by the school lee! adminisfirators during the budget development that were not included in the continuation or expansion items but remain unfunded needs • Stra#eglc Plan N narratives for the major strategic plan pillars that outline the estimated cost ❑f implementing the key strategic actions wifih fidelity in the upcoming fiscal year THINI( [AN©ACT] G+cqNwCo+eac Gryscnooe�CcCl.ug DIFFERENTLY I • Slide • continuation - Salaries and Wages In fhe absence of direction from NC, the District has included an estimate of mandated increases to salaries across the board: �i,33b,000 increase to base salaries "" "'�^ increase for the matching loaal supplement The Iota! of these salary increases is The increases contained in the continuation request are estimated to be adequate to keep the District at pace with the annual grange County Lining Wage increases. The current estimate uses 4� State mandated raises. Eery 8 Jonathan Scott said they are still waiting on the Senate budget, so they have to create an 9 estimate from what the State has released so far with the House and Governor's budgets. difference in raises would require a �uu,uuu adjustment to the estimates. THINK [AN❑ACT} cnar�N�caro«o crr scnoo��cnccs.ag DIFFERENTLY 10 Continuation - Benefit Increases Federal and State legislation establishes employer-required matchinc� rates and annual employer health insurance_premiums:Together,these cFianges require adjustments to our loco! ❑perat�anal plan including: • $154,00�for an estimated increase in FICA expense to account for estimated increases in saEaries and corresponding supplements • $1,114,000 for an estimated increase to 25.8%from 24.5%in the matching TSERS rate for an estimated increase to$7,b79 from$7,397 for the Employer Health Insurance Cost of each employee These combined increase estimates in matching benefits total S1.b2b,0�0 THINK{AND ACTJ DIFFERENTLY Slide#7 Chapel HI4Lwhara LNy$ahapis I ChLC5.08 3 Jonathan Scott said that the salary increases also trigger corresponding benefit increases •' retirement, and health insurance rates. • Slide i Continuation - inflationary Adjustment • Tire preliminary continuation budget includes a 5%Inflationary Adjustment to Nan-salary operating Costs for a total of $655.QDa. • The March release of inflationary data showed an overall CPi of 5.g%after peaking around $.9%within the last year, z The ❑istrict chose a conservative estimate of 5�across the board due to uncertainty in the different baskets of the CPI index. The operational casts mast pertinent to the District include items for utilities, maintenance, Supplies, and others required for district faCllltle5 a5 Well a5 SUpplle5 $ materials far ala55raam5 funded from IOCQI reSOurCeS. THINK{AND ACT) DIFFERENTLY Lhppd W-LrnGao LNy Schaak chccs.org Continuation - Prior Year Unfunded Continuation Costs The EY 2022-23 Budget contained a $5 million appropriation of local fund dolance consisting of: of Continuation needs generated by State mpndpted salpry increases; ,illi: for the partial implementation of the cfa5sified employee compensation plan; 7,000 to pra�ide an additional 1�o increase to all CHCCS' certified supplement percentages; to pra�ide an additional 2%increase to the supplement percentages to all certified staff working in the Exceptiana[Children ❑i�isian; • $420,QQQ to pra�ide four weeks of local paid parental lep�e THINK{AND ACT'a Lhovd Ha.CaGaro LNy Schaah I hccs.arg DIFFE Jonathan • said 1 111 allocated to provide additional 1% increase to Slide4 all CHCCS certified supplements and they were able to do this with money set aside from the 5 General Assembly that was specifically designed to increase certified salaries. #10 Contlnuafiion Items - Summary Base Salaries $1,336,000 Local Supplement 519,000 � 1�r Matching Benefits 1,465,0ff ■��Q� 5% Inflationary Adjustment $655,000 �"I.. Prior Year Unfunded Items 4,9fi5,000 ` � �"�• #' Subtotal 8,940,000 - Estimated Changes in Revenue{increase} (500,00010 4. Tota!Continuation Need $8,44D,000 THINK (AND ACT) DIFFERENTLY Chapel H11FCartbao Clty Schools�chccs.org Fund Balance 9 Audited FYE June 30, 2022, local current expense fund Slide#11 unassigned fund balance is $5 million This is approximately $50o Now abase the District's minimum target of 5.5�0 or $4.5 million If no increase in local funding is obtained, the current unassigned fund balance will be �$3.5 million short to maintain educational services pra�ided at FY �02�-�3 levels Simultaneously all of the District's unassigned fund balance would be eliminated THINK(AN❑ ACT} Slide #12 bouNallropriated operating Funds Unassigned Fund Balance History - Preceding 1 Q Years � l +m 4 Expansion Budget �X�JJU[iJii�l l iiJi 1 i iVi li VL' i"i LvLu-L4 i]U .?yC:i'l I�eC;�UeS1 (� a Slide#13 Chapel Hill-Cwrhao City Schooh checs.ag I Slide I Continued Implementation of the Classified Compensation Study When the board of Education approved the new design of the Classified pay schedules, the structure included a 1 .75�a increase between each level CAROLIKA ° This request included an item to advance classified employees up to a -�a� of three steps vn their respective based on experience le�eis. As a result, a classified empiayee with the appropriate years experience pay would increase up to an additional `-' THINK �ANp ACT} Chapel f illbCarrbaro CIN Schools cnccs.arg DIFFERENTLY Certified Supplement Structure �°�. �n�-�i � nrslc+.mn�+ Prsir.. �nr-r,nrre� fnr �h£, Il_1I 9 •spar band. This would move the lower band of the supplement Slide#15 structure from 18�p to 2Q�. To move the 83� employees in the band to 2Q�4 rand cover the additional cast of benefits, this option would cost the District approximately l,l million in total. 1 �R ' R ,p, � � _ !"' :� � �, _ ^ � THINK (AN❑ ACT) cna�Hiac�ao cry s n�.ag DIFFERENTLY 4 Slide #16 Reimbursement up $ 7 �� far Professienal LieenselCertifieation Fees • $S�,DDO to cover the fees associated with obtaining and renewing teacher licenses or professional certifications every 4 years The District must continue to find creative ways to empower, equip, and invest in our people This additional benefit would satisfy the basic requirement that every certified teacher must maintain their teaching license to continue teaching and promote professional development through professional certifications in other areas THINK [AND ACTy Chppel Hil-Cad]a0 GN Schoah I chccs-orp DIFFERENTLY 1 Additional � Weeks Paid Parental Lease The FYE 2Q22-23 Board's Recommended Budget Request included a request far six weeks of providing parental lease due to a lack of adequate funding, the Board was only able to pra�ide $42Q,QQQ for four weeks of parental lease Parental lease supports parent-child banding, improves children's outcomes, and may increase gender equity in the workplace An additional $210,000 is requested in the 2023-24 expansion budget request THINK �AN� ACT] Slide Items - Summary Classified Compensation Study $1,35�,fl0a Beginning Teacher Certified Supplement Increase 1,1flQ,D0a Payment of Teacher License Renewal and Acquisition Fees 50,004 2 Additional Weeks of Paid Parental Lease 21 Q,fl00 Total Expansion Request]tams •- Total Board of Education ' s Budget Request for the FY 2023-24 Total Continuation Need $8,940,000 3 Expansion Items 2,710,000 Revenue Adjustment (500,000) Total Superintendent's Recommended Request THINK (AND ACT) Chapel Hlll-Cortbaro City Schools[chc=5.org DIFFERENTLY Additional Items Not Included in Request Additional Needs Identified at the School Level (see appendix) Strategic Plan Narrative (see appendix) Strategic Plan Priority I: Creating a Culture of Safety and Wellness Strategic Plan Priority II: Instructional Excellence: Preparing Students for Life Strategic Plan Priority III: Empowering, Equipping and Investing in Our People Strategic Plan Priority IV: Equitable and Transparent Fiscal Stewardship and Operations Strategic Plan Priority V: Strengthening Family and Community Engagement THINK (AND ACT) DIFFERENTLY ChapM Hill-Cavbara CCitySchaals, h=—g 12 1 Slide #21 Questions Di • • • v � � Est.1909 a' ", STRATEGIC PLAN 2022-2027 3 Chair Bedford asked if the expansion items were in priority order as presented. 4 Dr. Hamlett said they were not prioritized. 5 Vice-Chair McKee asked how many open positions CHCCS had and if the funding for 6 those positions were held in abeyance. 7 Dr. Hamlett said there are approximately 67 certified, 53 classified, and 4 administration 8 positions open. She said positions that are hard to staff like EC, Math, Science, and dual language 9 Mandarin, continue to see the most vacancies. 10 Vice-Chair McKee asked how the funding for those positions were accounted for. 11 Jonathan Scott said there was not a reserve of lapsed salaries because of the absorption 12 of continuation costs. 13 Vice-Chair McKee asked how they will fill the positions. 14 Jonathan Scott said there are a few things they are working on. He said they are working 15 with the Human Resources and leaders to allocate positions in full fidelity with the Board of 16 Education's allotment formulas. He said that the number of children in the district was lower than 17 the pre-pandemic but coming out of the pandemic, they did not feel it was appropriate to cut 18 teachers to reflect student numbers due to the learning loss the children experienced during that 19 time. He said that the plan going forward is to lock into the allotments and hold the schools to the 20 number based on students. 21 Vice-Chair McKee said that the staff vacancies are well over 100 and the number of 22 students is down. He asked if the need for the number of staff has dropped as well. 23 Dr. Hamlett said the need is still there, but they are looking to reallocate resources to make 24 sure they are meeting the needs of children. She said they are working closely with school leaders 25 to review not just the number of students, but their needs. She said there are areas in student 26 performance where gaps exist and that is where they are trying to fill the need. She said they are 27 looking at academic return on investment and looking at process, program, and people to meet 28 the student needs. 29 Vice-Chair McKee said he hopes that performance and proficiency are in there equally 30 high. 13 1 Commissioner Richards asked if it is still the case that CHCCS is the only school district 2 that offers paid parental leave. 3 Rani Dasi said she believes that Wake may have something now and possibly other 4 counties, but she is not certain. She said there is no state funding for this. 5 Commissioner Richards asked how many students left the district in the past year. 6 Jonathan Scott said there hasn't been a change in the number of children about 100 7 children, but he will get that information to the Board. 8 Commissioner Richards asked what the arrangement is for out of district students. 9 Jonathan Scott said the vast majority of out of district students are the children of CHCCS 10 employees. He said they no longer require those families to pay tuition as a benefit to employees. 11 Commissioner Richards asked how that is accounted for budget-wise. 12 Jonathan Scott said they take their projected numbers from DPI, add charter schools, then 13 take away the out of district students and that gives them an adjusted ADM. He said that Orange 14 County does the same thing. 15 Will Atherton of Orange County Schools introduced their district's presentation. 16 Dr. Monique Felder made the following presentation: 17 18 Slide #1 � IENGAGE. CHALLENGE. INSPIRE. FY 2024 Local Operating Budget Request Orange Coun#y Schools • . IF Dr. Monique Felder, SUperintendeni 19 20 21 14 1 Slide #2 uIoN � OUR VISION E Preparing every learner for lifelong service and success. OUR MISSION Orange County Schools' mission is to educate students in a safe, inclusive environment where we engage, challenge and inspire them to reach their maximum potential. cARYx ep�AY ENGAGE. CHALLENGE. INSPIRE. 2 3 4 Slide#3 Strategic Plan Outcome Goals 09** 1. • 2. Excellence & 3. Exemplary 4. Empowering Tomorrow's ORANGE COUNTY SCHOOLS 200E.King9t—t Hillsba—gh Norih Carolina 27278 919.732.8126 WWW ORANGE COUNT YFIRST.COM Leaders 6 Dr. Monique Felder said that they believe that children that are given to them are destined 7 to become tomorrow's leaders. She said that they believe that if you treat people the right way 8 and give them adequate tools, they will do great things. 9 10 15 1 Slide #4 OCS at a Glance, 2022-2023 07$ 7 , 067 K-12 students r Race/Ethnicity 36/o o �. 49 Mixed Asian,1.80° American The number of students qualifying 15100 is y Race,7.70% —� �ndian,0.13% for Free and Reduced-Price Meals employees Blaci,13.40%, increased during the pandemic. 91 National Board Certified teachers Different languages spoken 313 licensed staff with advanced degrees at home other than English 13 �' -__ � 40 schools Ajk� traditional elementary schools I year-round elementary school Hispanic,27.30 3 middle schools k — 3 high schools 19 2 *2*022--3 3 Dr. Monique Felder said that the number of students qualifying for free or reduced lunch 4 is now 49.75%, an increase from the slide showing 49%. She noted that every school district in 5 the county experienced a drop in student membership. She said Orange County's school 6 membership has stabilized but the students have changed. She said that there are additional 7 needs now with a different student population. 8 9 Slide #5 ■ i g' Challenges • Not only OCS, but every school district across the nation experienced a precipitous drop in Student Membership during the pandemic • Overall, OCS Student Membership has stabilized c Composite makeup of student membership has shifted significantly • As the needs of our students have changed,the supports and services required from OCS has also changed. We'll be highlighting: o PreK • Exceptional Children • Multilingual Learner • Free/Reduced Population ENGAGE. CHALLENGE. INSPIRE. 10 11 16 1 Rhonda Rath continued the presentation: 2 3 Slide #6 Projected State ADM Average Daily Membership(ADM):The total number of school days within a given term-usually a school month or school year-that a student's name is on the current roil of a class,regardless of his/her being present or absent,is the"number of days in membership"for that student. Initial allotments are based on the higher of the prior year's actual first two months of ADM or the projected higher of first two months of ADM.-2022-2023 School Attendance& Student Accounting Manual FY 2023 FY 2024 Change Projected ADM 7,182 7,122 (60) Charter School 951 999 48 (less) Out of District 110 118 8 Total Student Billing Base 8,023 8,003 (20) ADM represents DPI projected Charter School reflects actual,verified,students at January 31 ENGAGE CHALLENGE. INSPIRE 4 5 Rhonda Rath said the ADM is predicted to decrease 20 compared to the previous year. 6 7 Slide #7 Total District Membership 8,000 4,500 7 252 7,360 7,033 7,067 7,122 7,000 4,000 3,923 3,932 3,613 6,000 3,543 3,532 3,500 3,000 5,000 2,500 4,000 1,771 1,842 1,827 1,886 1,925 2,000 3,000 1,500 2,000 1,000 1,000 ,022 1,011 1995 1.985 1969 500 2019 2020 2021 2022 2023 Hispanic �Black - White t American Indian -*-Asian t Havdaiian Pactir t Multi-Rarial f Total 8 9 Rhonda Rath said that the membership is not fluctuating drastically, the ethnicity and 10 needs of the students have. She said the Hispanic student population has increased 8.7%, Black 11 population has decreased 5.2%, and White population has decreased 10%. 17 1 Slide #8 December and April {PreK) December ■ April On average,PreK is 125 placing 1-2 students per week for services. 100 ' - 75 d M VStudenttscoming to 5o K have more and multiple needs that require more 25 specialized and multiple I I services. a 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 ENGAGE. CHALLENGE. INSPIRE. 2 3 Rhonda Rath said there are 106 PreK students being served. She said those needs 4 include students with complex medical needs, intellectual disabilities, and autism. She said to 5 adequately serve this population, $600,000 is allocated from Federal and State funds. 6 7 Slide #9 ■ reK Takeaways • Demand and eligibility for services increasing dramatically with 25-30 evaluations quarterly, 1-2 per week, and needs are changing o Then Speech Language Impairment o Now Developmental Delay,Autism Spectrum Disorder o Growth in Infant-Toddler Program increases demand on OCS PreK • EC PreK supports students age 3-5 with special needs in various settings: o Community childcare programs across the district o PreK Program site o OCS district PreK classrooms • Data show OCS kindergarten students begin with larger deficits,need additional instruction and support(academic,social-emotional)to reach baseline and close gaps ENGAGE. CHALLENGE. INSPI 8 9 10 18 1 Slide #10 Students w/ Special Needs Trend f1l) December and April N December ■APni State Allotment Trend 1250 FY 2018 19 $4,464.16Ichild Capped @12.75%of ADM loon FY 2019-20 $4,509.25IChild Capped @12.75%of ADM 750 FY 2020-21 $4,549.88IChild 500 Capped @12.75%of ADM - FY 2021-22 $4,800.621child 250 Capped @13.00%of ADM FY 2022-23 $5,275.721Child 0 Capped @13.00%of ADM 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 ENGAGE. CHALLENGE. tNSPIRE. 2 3 4 Slide #11 Students w/ Special Needs Takeaways • OCS exceeds the cap for state funding consistently every year o Requires more local resources to serve the unique needs • State resources reflect increasing costs of the services • Student who require separate settings to meet their unique needs has increased over the past 2 years from 85 students to 110 students. ENGAGE. CHALLENGE. INSPIRE. 5 6 7 8 19 1 Slide #12 Multilingual Learner Data Multilingual Learner Students This increase far 924 outweighs our increase in Latino/ Hispanic students 2021-2< 825 (40+languages) o;it z t 687 Majority,but not 100%Spanish- 201520 772 speaking students (33 languages) 0 1C9) ;cc >00 .-Wo 500 (00 700 800 900 1000 2 3 Rhonda Rath said there has been a dramatic increase in the number of students that are 4 multilingual. 5 6 Slide #13 MultilingualStudent fal)— • Teacher-to-Student ratio continues to increase, making it difficult to properly serve all MLs and meet requirements of Language Instruction Educational Program (LIEP) o Our data indicates that this population is growing faster than our average student population • Classroom teachers require more support from English Language Development Specialists, as the number of MLs grows and English as a Second Language service time decreases • Teachers being split between multiple small schools in order to provide equitable services and/or multiple hard to fill part-time positions added CHALLENGE. INS p111L, 7 8 Rhonda Rath said that the need is increasing while the state funds are not keeping up. 9 10 20 1 Slide #14 Total Free & Reduced-Price Lunch Students 60% For the years 49.75% 50% 2012-2018, approximately 40%districtwide a1s1% 40% -35.19% 32.74% 30% 22.15% Average does not reflect the 20% wide disparity among schools 10% 0% 201a-19 2019-20 2020-21 2021-22 2022-23 2 3 4 Slide #15 Free & Reduced-Price Lunch Students Takeaways nor-7 • The number of OCS students qualifying for free and reduced meals has increased from 2,534 in 2018/19 to 3,715 in 2022/23 • OCS Title I designated elementary schools increasing from 4 to 5 in FY 2024 SCHOOLS Fiscal Year River Hills- Efland Grady New AL Orange Gravelly Cedar Orange Partner- Park borough Central Cheeks Brown Hope Pathways Stanback Middle Hill Ridge High ship Acad 2018- 21364% � 11.35% 58.20% 56.30% 39.19% 46.00% 33.04% 36.91% 25,42i 35.48% 23.70% 24.56% 5263% 2023 2022019 35.21% 16.78% 73.97% 86.98% 59.29% 71.70% 52.32% 58.78% 40,98% 53.86% 43.76% 41.98% 76.74% Change 4% 5% 14% 37% 14% 17% 9% 21% 8% 15% 23% 19% 34% I ENGAGE. CHALLENGE. INSPIRE. 5 6 Rhonda Rath said that they need additional funding to include the additional schools in 7 their Title I plan. 8 9 21 1 Slide#16 StrategicPlan Outcome Goals Teaching0(0:)01* 1. 2. Excellence & 3. Exemplary 4. Empowering Tomorrow's Leaders 2 3 Rhonda Rath said that they continually try to implement the strategic goals and they have 4 made concerted efforts to make students and staff feel safe at school. She said they have made 5 great strides, but they need the Board's help. 6 7 Slide #17 Revised Continuation Budget Total Increase to Salaries and Benefits (Based on a 4%increase) $1,554,000 $194/pp Utility&Fuel Increases $355,000 $ 44/pp Charter Enrollment Increase $310,000 $ 39/pp Total Local Current Operations Continuation Budget $2,219,000 $277/pp � y 1/2% legislated salary . increase will increase _ - OCS local salary budget } M $175,000 or $24/pp 8 ENGAGE. CHALLENGE. INSPIRE. 9 10 11 22 1 Slide#18 Summary lei FY 2024 Superintendent's Recommendation Per Pupil(pp) Continuation Budget $ 2,219,000 $ 277 Expansion Budget $7,835,600 $ 979 Total Recommended $10,054,600 $1,256 FY 2023* FY 2024* Increase $38,570,900 $48,625,500 $10,054,600 $4,808 pp $ 6,064 pp $ 1,256 pp *Represents per pupil funding ONLY.Does not incorporate fund balance appropriations nor fines&forfeitures revenues 2 3 Rhonda Rath said that when she prepared this slide, she was under the impression that 4 the Board had received copies of a very detailed budget with line-item information. She said that 5 she thinks that is not correct. 6 Dr. Felder continued the presentation. 7 8 Slide #19 0. These are our students, oil . �l and their needs are changing rapidly. 9 AF 10 11 23 1 Slide #20 We need the right people • 5+F1�1l�+ in the right places, with all the right programs. 2 r - - 3 4 Slide #21 Now is the right time t ,L to keep our schools working for every student. 5 6 7 8 24 1 Slide #22 fir P"I _ • yl 2 l 3 Dr. Felder referred some of the statistics listed on a document that was passed out to the 4 Board prior to the meeting called "Empowering Excellence and "OCS Points of Pride." She said 5 that said that a recent survey of staff, with 80% responding, revealed that 79% agreed that the 6 Culture in Orange County Schools is welcoming; 73% felt the culture is respectful; 70% felt the 7 schools are safe; and 59% feel that the schools are `warm.' She said that when people value their 8 work, teachers feel they are valued in the community. She said that teachers are starting to look 9 more like the students. She said that they are empowering excellence in every field and just 10 becoming the successful adults they see in every child they serve. She said that this growth takes 11 resources. She said some students need extra help and thanked the Board for their wise 12 investments. 13 14 Slide #23 Feedback/Questions 15 25 1 Vice-Chair McKee said he spent some recent time with the Orange County Schools high 2 school robotics team. He said it was impressive to see what they accomplished. He said that it 3 is mind blowing to see what the students have built. He said they have competed in the world's 4 competition. 5 Will Atherton said one of the most impressive parts is the cooperation between competitive 6 teams as they will share equipment to ensure that others can continue on in a competition. 7 Vice-Chair McKee said there was a team out of Wake County there on Saturday. 8 Commissioner Richards asked for more information on targeted students. 9 Dr. Felder said they targeted students of color, students in low socioeconomic groups, 10 students who were not taking more rigorous courses. She said that they have seen a 50% 11 increase in the number of students taking more rigorous courses. 12 Commissioner Richards asked if this increase was over one or two years because the 13 numbers were impressive. 14 Dr. Felder said this was over one year and they were in the second year now. 15 Vice-Chair McKee asked if the combined allocation in the previous year was over 16 $100,000,000. 17 Bonnie Hammersley said that it was $93 million. 18 Vice-Chair McKee said the total request for FY24 is over $21 million, which is a 20% 19 increase over the total allocation from last year, and a .14 cent increase. 20 Chair Bedford said that EdNC published a report card on children's mental health and that 21 North Carolina got an F. She said it was a valid analysis. She said it is sad to know that just at 22 the continuation budget the county is really going to have to stretch. She said it was difficult to 23 realize that they are not going to be able to do the things they thought they could do a year and a 24 half ago, as far as social and emotional learning. She asked what the districts were doing to 25 address social and emotional learning needs. 26 Will Atherton said teachers and staff are burdened as well, since they are on the front line 27 every day. He said there was a referral program 28 Joyce Hatcher said they are offering professional development, mindfulness session, 29 reduced Sportsplex membership, group benefits, quarterly mental health newsletter. 30 Dr. Hamlett said the funding received in the previous year helped tremendously. She said 31 they were also able to have mental health specialists and social emotional learning specialists in 32 the schools. She said they created a mental health position for elementary schools that are shared 33 between schools. 34 Will Atherton said they have Renaissance Wellness, in-person mindful social and 35 emotional learning program, and one-on-one check ins for their students. 36 Commissioner Portie-Ascott said during the height of the pandemic there were mental 37 health days. She asked if there is anything prohibiting a wellness day each week. 38 Commissioner Fowler said the state does. 39 Will Atherton said it is a challenge to meet the hours required by the state at the same 40 time as ensuring the students are getting everything they need. He said that when they are not in 41 school, they still have to provide the services to the students that have the need. He said he thinks 42 there would be challenges around it being a full day every week, but it could be discussed. 43 Commissioner Portie-Ascott said it just seems like there is a lot going on. 44 Will Atherton said she is right. 45 Vice-Chair McKee said the number of children on free and reduced lunch was striking. He 46 asked about the threshold for the determination. 47 Will Atherton said it depends on the family size and Federal poverty levels. 48 Vice-Chair McKee said there are major increases in students and the number of schools 49 for Title I and that it is hard to take in that there are schools at 86% free and reduced lunch. He 50 said that is eye opening. 26 1 Will Atherton said it is and that is why they wanted to share the information. He said it 2 does not change when children go to middle school and high school, they just do not apply for it 3 and there is an artificial feeling that the need is not there. He said that teachers will have snacks 4 the children can take home for their families. He said there are community programs that help 5 with the need. He said that a child won't learn if they are hungry. 6 Vice-Chair McKee asked if Chapel Hill is comparable to that. 7 Dr. Hamlett said they are at 24%. 8 Vice-Chair McKee asked if it varied from school to school. 9 Dr. Hamlett said yes. 10 Chair Bedford asked if there is still universal breakfast at Orange County Schools. 11 Will Atherton said yes. 12 Chair Bedford said that means every child can get breakfast at no cost. 13 Chair Bedford reviewed the meeting schedule for FY24 budget considerations. 14 Commissioner Hamilton thanked the school boards and staff for their service to children. 15 16 The Board transitioned to a work session as representatives from the school systems 17 departed. 18 19 2. Board of Health —Appointments Discussion 20 The Board considered appointments to the Board of Health. 21 22 BACKGROUND: The Board of Health makes policy and is charged with protecting and promoting 23 public health in Orange County. 24 25 The Board of County Commissioners appoints all eleven (11) members with representation from 26 specific health-related professions and the general public. 27 28 The following individuals are recommended for Board consideration: 29 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Dr. Rachel Citizen/BOCC First Full Term 06/30/2026 Royce Appointment (re-appointment) Dr. Lee Pickett Veterinarian Second Full Term 06/30/2026 Dr. Shielda Nurse Second Full Term 06/30/2026 Rodgers 30 31 If the individuals listed above are appointed, the following vacancies remain: 32 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Dentist 06/30/2025 Vacant since 01/13/2023 33 34 Tara May, Deputy Clerk to the Board, introduced the item. 35 Chair Bedford said the Board of Health plans to appoint someone to the dentist position 36 before the end of June. 37 The Board agreed by consensus on the recommended applicants. 38 Tara May said the appointments will come back for approval on May 16, 2023. 39 27 1 3. Carrboro Board of Adjustment—Appointment Discussion 2 This item was removed at the start of the meeting and will be considered at the May 9, 2023 3 work session. 4 5 4. Carrboro Northern Transition Area Advisory Committee —Appointment Discussion 6 The Board considered an appointment to the Carrboro Northern Transition Area Advisory 7 Committee. 8 9 BACKGROUND: The Carrboro Northern Transition Area Advisory Committee will review zoning 10 amendment requests, special/conditional use permit applications for developments within the 11 Northern Transition Area of Carrboro; make recommendations to the Carrboro Board of 12 Adjustment or Carrboro Town Council; inventory areas of cultural, archaeological, historical 13 significance; areas of open space, rural character, scenic qualities, biological values; areas of 14 agricultural uses; and make recommendations based on the above studies for additional policies, 15 goals, etc. that will preserve and enhance the special character of this area, and relate to its 16 growth. 17 18 The Board of County Commissioners appoints three (3) members representing the Northern 19 Transition Area. 20 21 The following individual is recommended for Board consideration: 22 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Edward Witkin Northern Transition Second Full Term 01/31/2026 Area BOCC A ointee 23 24 If the position listed above is filled, no vacancies remain. 25 26 Tara May, Deputy Clerk to the Board, introduced the item. 27 The Board agreed by consensus on the recommended applicant. 28 29 5. Chapel Hill Parks, Greenways, and Recreation Commission —Appointment Discussion 30 The Board considered an appointment to the Chapel Hill Parks, Greenways, and Recreation 31 Commission. 32 33 BACKGROUND: The Chapel Hill Parks, Greenways, and Recreation Commission promotes 34 recreation for the residents of Chapel Hill. The Commission serves as the recreation policy 35 advisory body for the Department of Parks and Recreation and the Town. It consults with and 36 advises the Town Council on matters affecting the overall recreational policies of the Town, the 37 acquisition and use of lands and properties related to the total community recreation program, 38 and its long-range projected programs for recreation, parks, and playgrounds. 39 40 The Board of County Commissioners appoints one (1) Orange County resident. 41 42 The following individual is presented for reappointment: 43 28 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Alice K. Orange County Second Full Term 06/30/2026 Armstrong Resident 1 2 If the position listed above is filled, no vacancies remain. 3 4 Tara May, Deputy Clerk to the Board, introduced the item. 5 Commissioner Richards asked if the commission made a recommendation. 6 Tara May said they had not made a recommendation, but she had kept the Chapel Hill 7 Council Clerk informed about the process for reappointment. 8 Commissioner Richards said there were other applicants for the position. 9 Commissioner Greene said it is customary to give people a second term. 10 Tara May said the Board could appoint someone else, but that the current person in the 11 position is eligible for a second term. 12 Chair Bedford said that appointments are limited to two terms. 13 Tara May said that the terms are for three years, so after the second term Ms. Armstrong 14 would roll off the commission. 15 Vice-Chair McKee said it is normally not done to not reappoint for a second term, except 16 for cause. 17 The Board agreed by consensus to appoint Alice K. Armstrong. 18 19 6. Chapel Hill Planning Commission —Appointment Discussion 20 The Board considered an appointment to the Chapel Hill Planning Commission. 21 22 BACKGROUND: The Chapel Hill Planning Commission develops a comprehensive plan for the 23 orderly growth and development of Chapel Hill. It reviews all plans for buildings, projects and 24 facilities to be located within the Town's jurisdiction. It also formulates and recommends the 25 adoption and amendment of ordinances. 26 27 The Board of County Commissioners appoints one (1) resident representing the Chapel Hill 28 Extraterritorial Jurisdiction, as well as one resident representing the Chapel Hill Extraterritorial 29 Jurisdiction or the Joint Planning Area. 30 31 The following position is presented for Board consideration: 32 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM BOCC Chapel Hill ETJ First Full Term 06/30/2025 Appointee 33 34 If the position listed above is filled, no vacancies remain. 35 36 Tara May, Deputy Clerk to the Board, introduced the item. 37 Commissioner Greene said she was concerned that there was only one applicant. 38 Tara May said she was happy to re-advertise the position. 39 Vice-Chair McKee asked if the Board would like to wait on the decision. 40 The Board agreed by consensus to wait and see if they get more applications. 29 1 7. Historic Preservation Commission —Appointment Discussion 2 The Board considered an appointment to the Historic Preservation Commission. 3 4 BACKGROUND: The Historic Preservation Commission is charged with undertaking an 5 inventory of properties of historical, prehistorical, architectural, and/or cultural significance. It 6 recommends areas to be designated or removed as "historic districts" and reviews and acts upon 7 proposals for alterations, demolition, new construction, etc. 8 9 The Board of County Commissioners appoints all seven (7) At-Large members. 10 11 The following individual is recommended for Board consideration: 12 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Stephen Peck At-Large One Year Extension 03/31/2024 13 14 If the individual listed above is appointed, no vacancies remain. 15 16 Tara May, Deputy Clerk to the Board, introduced the item. She said the commission 17 requested an extension because Mr. Peck is the lead planner for the events surrounding the 250tn 18 anniversary of Orange County. 19 Chair Bedford noted that the other application for consideration was incomplete. 20 Commissioner Greene said the recommended individual has done a lot of work for the 21 Historic Preservation Commission. 22 The Board agreed by consensus on the recommended individual. 23 24 8. Orange County Housing Authority Board —Appointments Discussion 25 The Board considered appointments to the Orange County Housing Authority Board. 26 27 BACKGROUND: The goal of the Orange County Housing Authority Board is to provide decent, 28 safe, and sanitary housing for the low- and moderate-income families in the County. Due to the 29 nature of its work, the Housing Authority Board does not make recommendations for 30 appointments. 31 32 The Board of County Commissioners appoints all seven (7) members. 33 34 The following positions are presented for Board consideration: 35 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM BOCC At-Large Partial Term 06/30/2024 Appointment BOCC At-Large First Full Term 06/30/2026 Appointment BOCC Resident Member Partial Term 06/30/2024 Appointment 36 37 If the positions listed above are filled, no vacancies remain. 30 1 Tara May, Deputy Clerk to the Board, introduced the item. 2 The Board agreed by consensus on Eva Weatherly-Rosner for the Resident Member 3 position. 4 Tara May said there was interest from the Housing Authority Board to appoint a resident 5 to an At-Large position. She said that the board was in touch with residents to see if there was 6 any interest in joining the board. 7 Chair Bedford asked if the board would have more applications in a few weeks. 8 Tara May said the staff liaisons are in touch with the program participants, but she is not 9 sure when they would have additional applications. 10 Chair Bedford said they could wait a couple of weeks 11 Tara May said the next appointment discussion would be on June 1, 2023. 12 Commissioner Portie-Ascott asked for clarification on what the Board wanted to do. 13 Chair Bedford said they will put Eva Weatherly-Rosner in the Resident Member position. 14 She said they could pick someone for one At-Large position and hold back on the other. 15 Chair Bedford suggested Matthew Arlyn for an At-Large position. She said he would bring 16 gender diversity to the board. 17 Commissioner Greene thought he was the most qualified. 18 Commissioner Portie-Ascott asked for clarification for the reason he was being 19 considered. 20 Chair Bedford said he was qualified and expert in public housing. 21 Chair Bedford said Victoria Hudson was an Environmental Health employee and was good 22 to work with. 23 Commissioner Portie-Ascott asked about Terri Buckner. 24 Chair Bedford said she had served on the Broadband Task Force. 25 Commissioner Fowler noted that Matthew Arlyn had not previously served on any boards. 26 Commissioner Greene said Eva Weatherly-Rosner has also not previously served and 27 that she put the Housing Authority Board as her first choice. 28 The Board clarified that they were in agreement on Eva Weatherly-Rosner for the Resident 29 Member position, but needed to fill one At-Large position. 30 Commissioner Fowler said she thought Matthew Arlyn was qualified and liked that he had 31 not previously served. 32 Commissioner Richards said he would also provide age diversity to the board. 33 The Board agreed by consensus on Matthew Arlyn for one of the At-Large positions. They 34 also agreed to keep the second At-Large position open to allow the Housing Authority Board time 35 to recommend a resident for the position. 36 37 9. Orange Unified Transportation Board —Appointments Discussion 38 The Board considered appointments to the Orange Unified Transportation Board. 39 40 BACKGROUND: The Orange Unified Transportation Board (OUTBoard) advises the Orange 41 County Board of County Commissioners on the overall planning and programming of 42 transportation improvements in the County. 43 44 The Board of County Commissioners appoints all fourteen (14) members, with representation 45 from each of the County's townships. The OUTBoard does not make recommendations. 46 47 The following positions are presented for Board consideration: 48 49 31 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM BOCC At-Large First Full Term 09/30/2025 Appointee BOCC At-Large First Full Term 09/30/2025 Appointee BOCC Hillsborough Partial Term 09/30/2023 Appointee Township 1 2 If the positions listed above are filled, the following vacancies remain: 3 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Cedar Grove 09/30/2023 Vacant since 11/15/2022 Township At-Large 09/30/2023 Vacant since 05/11/2022 At-Large 09/30/2025 Vacant since 10/01/2022 4 5 Tara May, Deputy Clerk to the Board, introduced the item. 6 Chair Bedford said that Natalie Ziemba was the applicant for the Hillsborough Township. 7 She said that they previously appointed her to the Parks and Recreation Council, but she thought 8 it was ok given the number of vacancies on the OUTBoard. 9 Commissioner Richards said that Natalie Ziemba said she uses public transportation. 10 Chair Bedford said that Erik Legg rides a bicycle and takes an electric vehicle to RTP. 11 The Board agreed by consensus on Erik Legg and Gregory Woloszuczuk for two At-Large 12 positions and Natalie Ziemba for the Hillsborough Township position. 13 14 Adjournment 15 16 A motion was made by Commissioner Hamilton and seconded by Commissioner Richards 17 to adjourn the meeting at 8:35 p.m. 18 19 VOTE: UNANIMOUS 20 21 22 Jamezetta Bedford, Chair 23 24 25 Recorded by Laura Jensen, Clerk to the Board 26 27 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 2 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 May 2, 2023 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, May 2, 9 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Earl McKee, 12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Phyllis Portie-Ascott, and Anna 13 Richards 14 COUNTY COMMISSIONERS ABSENT: None 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present. 21 22 23 1. Additions or Changes to the Agenda 24 25 Chair Bedford dispensed with reading the public charge. 26 27 2. Public Comments (Limited to One Hour) 28 a. Matters not on the Printed Agenda 29 30 There was no one signed up to speak. 31 32 b. Matters on the Printed Agenda 33 (These matters will be considered when the Board addresses that item on the agenda below.) 34 35 36 3. Announcements, Petitions and Comments by Board Members 37 Commissioner Portie-Ascott said she is finishing up her meetings with all county 38 department heads and touring county buildings. Since the last meeting, she said she met with the 39 Tax Department, Finance, Social Services, the Health Department, Animal Services, and the 40 Chapel Hill Orange County Visitors Bureau. She said the Visitor's Bureau staff shared that they 41 have contributed to raising their revenue by 40% and bringing in over 2.5 million visitors to Orange 42 County in the last year. She said she attended a community conversation on drug trends in 43 Orange County hosted by the Orange Partnership for Alcohol and Drug Free Youth and the 44 Orange County Sheriff's Office. She said drugs are showing up across the county in the form of 45 gummies, vapes, and drinks that resemble other soft drinks. She said there were several 46 community members at the meeting who requested more community conversations on this topic. 47 Commissioner Hamilton said the Schools Safety Task Force met on April 27th and received 48 information on the legal issues regarding school safety with the County Attorney and UNC Law 49 Professor Papandrea who talked about the first amendment in education. She said it was very 50 helpful to understand what can be done legally. She said there is also an upcoming meeting of 2 1 the Alliance Health Board of Directors, and she looks forward to hearing how they will continue to 2 serve the most vulnerable county residents. 3 Commissioner Fowler recognized the two proclamations on the consent agenda: 4 Recognition of Child Care Work Appreciation Day, and Mental Health Awareness Month. She 5 said they will not be read aloud tonight due to the packed agenda, but are available to read in the 6 agenda packet. She recognized the importance of early childhood care providers to the health, 7 safety, and development of children, as well as to the local economy as it allows parents of young 8 children to join the workforce. She said even though we are coming out of the pandemic, there 9 continues to be a significant number of people experiencing mental health challenges. She 10 thanked partners in the county and the schools, as well as Alliance Health for their work to improve 11 mental health care in Orange County. She encouraged anyone experiencing mental health issues 12 to reach out to their provider, Alliance Health, or to call 9-8-8. She announced her attendance at 13 the Chamber of Commerce event last week where each of the county and towns' Economic 14 Development directors presented current development in the county. 15 Chair Bedford said the other proclamation on the consent agenda is to recognize Older 16 Americans Month. She said people age differently and there is a growing population of seniors in 17 Orange County and she appreciates their contributions. She said there is a pilot expanding to 18 Orange County through Alliance Health that will work with residents with traumatic brain injuries. 19 She said there will be more news to follow on that. 20 Vice-Chair McKee had no comments. 21 Commissioner Richards thanked Commissioner Fowler and Chair Bedford for recognizing 22 the proclamations on the consent agenda. She said she continues to work with the Orange 23 Partnership for Young Children, and will be meeting with staff this week on some follow up on a 24 the Board's petition to increase the availability of childcare and use the slots the county currently 25 has. She thanked child care workers across the county. She also announced that it is Teacher 26 Appreciation Day, and thanked educators in Orange County and expressed how important 27 teachers are to educating children and said they deserve every bit of appreciation and more. She 28 praised the Orange County Economic Development staff for their presentation at the event 29 Commissioner Fowler mentioned. She shared that she also attended an arts competition on 30 Sunday hosted by the Partnership for Young Children for participants under 5 years old. She said 31 the youngest winner was 9 months old. The art of the winners will be displayed across the county 32 for the next year. 33 Vice-Chair McKee recognized Orange Grove Fire Department for their 501h Anniversary 34 event over the weekend. 35 Commissioner Greene said she attended the Orange County Community Remembrance 36 Coalition's Soil Collection Ceremony on Saturday at the Battle Courtroom. She said it was a very 37 moving experience to honor five victims of lynching in Orange County in a very palpable way by 38 placing soil from where they were lynched into two big jars. She said one will go to the Lynching 39 Museum in Montgomery, Alabama sponsored by the Equal Justice Initiative, and the other will 40 stay in Orange County. She said the Community Remembrance Coalition will have another event 41 this coming Saturday also at the Battle Courtroom, which will be a panel discussion of Albion 42 Tourg6e, an important figure who touched ground in Orange County. 43 Commissioner Greene said GoTriangle met last week and discussed when/if to re- 44 introduce fares. She said she thinks, whatever is decided, surrounding public transportation 45 entities should remain coordinated and consistent. She said she has also been attending the 46 meetings discussing transitioning UNC Chapel Hill from its reliance on coal that has involved 47 Senator Meyer and his office, UNC's Sustainability Office, Carrboro, Chapel Hill, some UNC 48 students, and others. She said UNC is very interested in these discussions. She said two studies 49 will be done—one funded by UNC about what it would really look like to transition off of coal. She 50 said the other study would involve Orange County because it plans for the going away of the rail 51 line that brings the coal through Orange County onto campus. She said it will look into the 3 1 possibility for a rails to trails project, land use possibilities for Carrboro and Orange County. She 2 said to get the second study off the ground, this group is asking for a total of $40,000, with a 3 commitment of $10,000 already from SELC, as well as soft commitments from Carrboro and 4 Chapel Hill. She said the same will be asked of Orange County to help hire a consultant to plan 5 the planning process. She said the Board will need to discuss this as well as a longer discussion 6 about involvement in the process of getting off of coal and changing the land use. 7 Chair Bedford said there may need to be a work session on this topic as well. 8 9 10 4. Proclamations/ Resolutions/ Special Presentations 11 12 a. Presentation of Manager's Recommended Fiscal Year 2023-24 Annual Operating Budget 13 The Board received a presentation on the Manager's Recommended FY 2023-24 Annual 14 Operating Budget. 15 16 BACKGROUND: Each year in the month of May, the County Manager presents the Board of 17 County Commissioners with a recommended spending plan for the next fiscal year. During the 18 meeting, the Manager will provide a brief presentation of the Recommended FY 2023-24 Annual 19 Operating Budget. 20 21 The Board of County Commissioners will conduct two Public Hearings - the first at 7:00 p.m. on 22 Tuesday, May 9, 2023, and the second on Thursday, June 1, 2023 at 7:00 pm. In addition, the 23 Board has scheduled the following Budget Work Sessions: 24 25 • May 11, 2023 - Budget Work Session with Chapel Hill-Carrboro City Schools, Orange 26 County Schools, Durham Tech Community College and Outside Agencies. 27 28 • May 18, 2023 - Budget Work Session with Fire Districts and County Departments within 29 the following Functional Leadership Teams: Public Safety (Courts, Criminal Justice 30 Resource Department, Emergency Services and the Sheriff's Office); Human Services 31 (Child Support, Department of Social Services, Department of Aging, Health, Housing and 32 Community Development, Human Rights and Relations, Library Services and Alliance 33 Health). 34 35 • May 23, 2023 - Budget Work Session with County Departments within the following 36 Functional Leadership Teams: Support Services (Asset Management Services, 37 Community Relations, Finance and Administrative Services, Human Resources and 38 Information Technology); General Government (Board of County Commissioners, Board 39 of Elections, County Attorney, County Manager, Register of Deeds and Tax 40 Administration); Community Services (Animal Services, Cooperative Extension, 41 Department of Environmental, Agriculture, Parks and Recreation, Economic 42 Development, Orange Public Transportation, Planning and Inspections, Solid Waste and 43 Sportsplex) including Non-Departmental items. 44 45 • June 8, 2023 - Budget Work Session for Board to review budget amendments and finalize 46 decisions (Resolution of Intent to Adopt)on the FY 2023-24 Annual Operating Budget and 47 the FY 2023-2033 Capital Investment Plan. 48 49 • June 20, 2023 - Business Meeting for the Adoption of the FY 2023-24 Annual Operating 50 Budget and the FY 2023-2033 Capital Investment Plan. 4 1 All meetings start at 7:00 p.m. 2 3 Bonnie Hammersley made the following presentation: 4 5 Slide #1 ORANGE COUNTY NORTH CAROLINA F2 - 4 COUNTY MANAGER RECOMMENDED BUDGET May 2, 2023 BOCC Business Meeting 6 7 Bonnie Hammersley said her presentation would be a high-level overview. She said more 8 in-depth discussions will take place during the budget work. 9 Slide #2 F 0 3- 4 RECOMMENDED MENDED BUDGET BUDGET PRIORITIES • Sustain and Improve Service Levels • Detain County Workforce • Support Public Schools • Preserve Financial Stability ORANGE COUNTY NOFM[CARIOLINA 10 11 12 5 1 Slide #3 FY2023-24 RECOMMENDED BUDGET Historical General Fund Revenues and Expenditures 1270 0 1 + ae a s3eo p s 12W U s 1240 p saw p s2ss.s ■Rwmnuee 123a d zzz.s ■6l p*nalkuna 322a p i310 p 12103 U FY 201$-19 FY 2019-20 FY 2020-21 Ff 2021-22 FY 2M-23 Proj ORANGE COU Y 1'WRT1 I CAROLINA 2 3 4 Slide #4 FY 0 - 4 RECOMMENDED BUDGET P,-F-VEI [rES Lk!nsnand wiKdane IWA6 e.Pk &A% ArpoPdMedFor4 alan[e •PropertyTsees •Sales Tax n +Licenses and Permits GA% ■MbuslLaneovs •Appropriated Fund Balance •Charges for Services ■Intergovernmental s Transfers ORANGE COUNTY NOFM I CA.OLINA 5 6 Bonnie Hammersley said the sales tax revenue continues to grow, which puts less 7 demand on property taxes. 8 9 6 1 Slide #5 F 0 - 4 RECOMMENDED BUDGET FY 2023- 4 Revenue Mwmptiona FY2023-24 PrapertyTax Assumptions Recommended Property Tax Increase, $0.M46—balance budget= $1,038,676 Current Tax Rate=$0.8312per$ 00valuation RecommendedTaxRate = $0.9359pe.W.00vnluation Total Property Tax Increase with 2°10 natural growth= $4,7 Million ORANGE COUNTY 1'WRT]I CAROLINA 2 3 4 Slide #6 F 0 - 4 RECOMMENDED ED BUDGET FY 2023-24 Revenue Assumptions FY 2023-24 Sales Tax Assumptions 4-511/o Growth ox er FY 2022-23 projection as economy normalizes to pre- Co{yid inflation rates. Third Quarter FY 2022-23 indicates 10-12110 Growth over Prior Fiscal Year Total Sales Tax Increase=$9.1 MWon ORANGE COUNTY NOWn I CAR.OLINA 5 6 7 8 7 1 Slide #7 F 0 3- 4 RECOMMENDED BUDGET EXPENDITURES Ge al aw—e-4 svvral$arvlara 4.W 6.6% ftnf au 9.6M ■Gvwral Garstn mW Trarwn u,C�ir ■Support Seraiees ■Comm ltp srVICSs ■Human Services ■Pubic Safety -Esxmlal ■Durhe m Tech(Orange Campus) ■Tranefer tD Debt Service Find ■Teanskm W 0Ih4+Fumb cu�a-iieh 14rayrCempuel - OKANGE COUI I., NOWrl r CAROLEL lA 2 3 Bonnie Hammersley said the 12% Debt Service is divided between the County and the 4 schools debt service funds. 5 6 Slide #8 F 0 3- 4 RECOMMENDED BUDGET FY 2022-23 Expenditure Azsutnptions M>ic-at;on - Education Coafnil2wn r"llndldg Personnel[lnpacta XGage Adjustment Compensatian Increase of Employei Heald? Irlsivance Contribution Increase of Employei Retirement Contobution Rate - Iuciease Li❑u�g��stige ORANGE COUNTY NOFM I CAROLINA 7 8 8 1 Slide #9 F 0 - 4 RECOMMENDED BUDGET FY 2022-23 Expenditure A,ssumptioms Operating Impacts IafLativiaas;IncDnses Employee Reteuxion - Tiansfei ARPA feuded esseutyal piograms suid posido"to Getienl Fund and/or Other funclmg Sotuxv-S AHOC3tle Iemauuiag ARPA Fun& ORANGE COUNTY 1'WRTt I CAROLINA 2 3 Bonnie Hammersley said there is a slide later in the presentation to show the 4 recommendation allocation of the remaining ARPA funds. 5 6 Slide #10 F 202 -24 RECOMMENDED BUDGET Three-Year % Change in Rate of Inflation Thme Year%Change in Retie of I nflation OLD R4 en 5 To Z G4 sn IL S �4 9 so d 2U 1.4 G0.n R RRR 6_ aa R R a n N N N5s nK � "i KZ, F pFtFt p F F €t Ip � F; 2 g �i e a s $ e 4 y g j e a s $ � e Q y g e a a 7G e U k s c s a 3 $ x a s s 3 $ z a s K s a $ 0 x o 4 u ORANGE COUNTY NOFM I CAROLINA 7 8 Bonnie Hammersley said there has been a decline in the rate of inflation since the peak 9 of July 2022, and the hope is that it will continue to decline. 9 1 Slide #11 FY2023-24 RECOMMENDED BUDGET K-12 EDUCATION urlceal Fn�setutra S SSp1t7,(tR� 5 03.447,W S 80,157A82 $01,159'4.4d $ 5,15rt,b54 PCT S111dCur S 4,908 S ,F 8 S 51-% S S'Po f v8 Special Uistrict TIC '$ 0.183 $ 0.193 S 0.183 S G.198 S 2,095,301 I Crrrruq ENpf nsrs S 38,570,900 5 40,789,900 S 49,207,500 $47,7R4,MH S 4,ZJ_%139 PITSuulritr $ 4,K118 S $llkan S r.,L31 $ Si33h C 538 T-A r)f ncrease err the Sperm+Dtsmer Tax tor CHCC5 rs recorrrmerrrTedar$0.0 TS ro proadde add+librwO arrgaMg re venue r• •rs :F C.'"A.!jTi 2 3 Bonnie Hammersley said this budget recommends a K-12 education increase of 10%, 4 totaling about$9.4 million. She said CHCCS's allocation of funding is 58.44% compared to OCS's 5 allocation of 41.56%. She said CHCCS's percentage went down slightly due to a loss of 189 6 students. She said the 10% increase covers 58% of CHCCS's continuation budget and more than 7 covers OCS's continuation budget. She said in an effort to assist with the ongoing continuation 8 funding needed for CHCCS, this budget recommends an increase the Special District Tax from 9 $0.015 to $0.0198, which would add just under$2.1 million. She said the recommended increase 10 for the cost per student is$538, bringing the total cost per student in each school district to$5,346. 11 Vice-Chair McKee said CHCCS is already the highest funded school system in the state, 12 and asked if the recommended increase would bring OCS to the second spot. 13 Bonnie Hammersley said staff will have all of that information at the budget work sessions. 14 15 Slide #12 FY2023-24 RECOMMENDED BUDGET EDUCATION CurLent Etipreises 9 809,�85 9 1,087,198 9 R ,346 9 80,941 r;Ipital4utkly S 75,M) S 75,000 S 75,f)D0 S ZOe744rITi0fLHt11* $ $ 20,0an $ 20100D g 201400 Biw%t,Wwk Tniei;Ltive*S tif'mo 5 1tMa'No S I MI'Mlrt S W,000 L7,trhmrk Ted LFrunrise« 9 244,040 6 204,000 P 20OA00 9 - Small Business Center Caor(liq.ttor' S 70,CMlf! S 70,tl ) S 701[1p0 S 'Fur1OeG++ ARJr+e�6,ovrs+rne Of rfre GeJ1eF}r Fern) ORANGE CQUNTY M TI I CAWDILINA 16 10 1 Bonnie Hammersley said to be consistent with the increase to K-12 education, the 2 recommended budget includes a 10% increase to current expenses for Durham Technical 3 Community College. 4 5 Slide #13 F 2 2 - 4 1 E DMMEl DED BUDGET OUTSIDE AGENCIES Outside Agencica .r Depattment AgencksFunded 58 5.6 42 6 Total I § 15-85-4,691* 2,,436.822 * 1,037,016 937,656 In FV 2023-24, the integral agencies aviwded$100K+or majority of funding is Chitside Agency funds are moved into department budgets to impraye coordination,accountability and client outcomes. An additiaital$45,000 is reoammended For Arts and Tourism reisrted Ou#side Agencies in the Visitors 3Btueau Fund, to be administered Lry the Orange County Arts Commission surd The Visitors 3Btuewu, ORANGE COUNTY NO n[CAPOLINA 6 7 8 Slide #14 F'Y202 -24 RECOMMENDED DEI BUDGET FIRE DISTRICTS FiREDISTRICE CURRENT REQUESTED RECOMMENDED. TAX RATE INCREASE TAX RATE CPJ r GrLIV(' $0.074j,3 S0.01.37 %-N] C31.aprl Hill SO.1387 SUM W.Lid- Dania-s ;60-11W $0-01 50.128U E llaud 40.'n828 $0-02 $0.1028 Eno �r 50.109 1 LSIl_ ) S0.01198 Little,River $0.0639 !W,01 PA.0739 New H '�L1.1156 WWI 8U.M7 Change Hope: ..400.0727 $0.01 50.0827'G Southern Trianglr =!;0.11aU $Wn sU.12W _ White Cross 50,1234 10,013 50.1D94 ORANGE COUNTY NOttn L CAROLLNA 9 11 1 Bonnie Hammersley said the fire districts have felt the impacts of inflation and that 9 of 2 the 12 districts are requesting a fire district tax increase. She said the fire chiefs will meet with the 3 Board on May 18t" and will share their needs at that time. She noted that Little River is the only 4 fire district in Orange County that operates only with volunteers. 5 6 Slide #15 F 20 -2,4 RECOMMENDED BUDGET COUNTY EMPLOYEE COMPENSATION — Increase 7atal Com"Asa tinnAdjustrnent 6% S4.2 DO.C�D4 Lmng Wage Adjustment 3'9G S36,t}o4 Health &I]ental Insurance $460,OOQ !-CornjwrMAU r] ofb°. Lesurg Wq—Irrrrevsr b.,-g me�mr j6-rrmporary a-pb--from dU85 perJSaeu rn$lb_dO farrliora ORANGE COUNTY h74R n L CARIOLINA 7 8 Bonnie Hammersley said the wage increase is part of a strategy to enhance employee 9 recruitment and retention. She also noted the retirement increase is required by state law. 10 11 Slide #16 F 0 - 4 RECOMMENDED BUDGET COUNTY POSITIONS— GF AND OTHER FUNDS Fund 9 of Positions FTE Status GF Cost General Fund 23 22.0 FTE S85,302 Debt Serwrce 1 1.0 FTE �0 Inspecdons 1 1.0 FTE $0 Visitors Bureau 1 1 O FTE l SolFd Waste 5 5.0 FTE � $0 . Total 31 30.0 F7E S85,002 Food Council FTE converted to Food Security F—oorcaonafar Gontract posinon in Caoperi0ve FXt6l7 on—2596 NC A&T revenue ORANGE COUNTY N%OR r]L i11RO1lN.k 12 12 1 Bonnie Hammersley said that the 22 FTEs recommended in the General Fund are funded 2 through new revenues or a reallocation of existing funds. 3 4 Slide #17 FY03- 4 RECOMMENDED BUDGET AIMERICAN RESCUE PLAN USE ACT (ARPA) Amount P . FiniagcntrHouin-igAsslstauce f HA) 52,148,849. 1,ray;�-itrrnH47H]WrUXT11Xf:9_�;S15D3SC{ w_5411X1 i .�RP_A Racpnrtiag Covrdima orCnurwt 56G,836 Tatni SZ,465,-35 R :"-- .R^ . -' .:-1- chc.rc S-aal}e Lecai=endre ORANGE COUNTY h7OFM I CAROLINA 5 6 Bonnie Hammersley said the Board will receive information about the Long-Term 7 Homeowner's Assistance program over the past year at their May 16t" meeting. 8 9 Slide #18 FY 0 3- 4 RECOMMENDED BUDGE] BUDGET PU B11C HEARINGS DATE 13udgeLand UkLjxiUd1331eNtmentNan ((:tP) lax 9 & une 1 Schools,Durham Tech,and Outside Agencies Mav 11 Fire District,Public Safety and Human Serviaeu May 18 Support Services.General Government and Mav 23 Community Services Budget Amendments and Resolution of Intent to June 8 Adopt FY2023-24 Operating and CIP Budget Adoption, June 20 ORANGE COUNTY M0WrI I CAROLINA 10 11 12 13 1 Slide #19 F 2023-24 RECOMMENDED BUDGET DOCUMENT AVAILAI3IL.ITY • Clerk ro Board of Commissioners • County Budget Office • Oranse County Library • C hapd full Public lAriry * Orange Count),W-6sim -http;//oran ecoungmc,gov ORANGE COUNTY NORT]l CAROIANh 2 3 4 Slide #20 F2023-24 RECOMMENDED BUDGET MISSION STATEMENT Orange County exists to proxidr governmental svn ices needed by our Residents or mandated by the State of North Carolina. Topm%-ide these qu:tl.ity ser{ricea efGciently,we must; ❑ Serve the Residents of Orange County—Our Residents Come First ❑ Depend on die energy}skits,and dedicaticm of at our employees;and ►volunteers; ❑ Treat all our Re sidenis and Employees with fairness,respect,and understandinpr Or:r=Cnu.rt v Residerrr_'; Come Fr's� ORANGE COUNTY hMWn[CAROI Iti:S 5 6 Bonnie Hammersley thanked the department directors, school superintendents and 7 finance teams, the county budget team, and the Deputy County Manager for their input and 8 development of the recommended budget. She said she looks forward to working with the Board 9 on the recommended budget going forward. 10 Vice-Chair McKee asked to return to slide#7. He said the percentage listed for education 11 does not include the debt service for education. 12 Bonnie Hammersley said that's correct, and when debt service is added, the Board 13 reaches their stated goal of 48.07% for education funding. 14 1 Chair Bedford asked if there is a recommended change in funding for the Chapel Hill 2 Library. 3 Bonnie Hammersley said there was no recommended change. 4 Chair Bedford said the public hearing on the budget will be next Tuesday at the Whitted 5 Building at 7:00 pm, and encouraged residents to attend. 6 7 8 5. Public Hearings 9 a. Public Hearing on the Financing of Various Capital Investment Plan Projects 10 The Board conducted a public hearing on a financing contract for up to $16.5 million to pay for 11 capital investment projects and equipment for the fiscal year, and considered approving a related 12 resolution supporting the County's application to the Local Government Commission (LGC)for its 13 approval of the financing arrangements. 14 15 BACKGROUND: County staff estimates that the total amount to be financed for capital 16 investment projects and equipment will be not exceed $16.5 million. The law requires that the 17 County conduct a public hearing on the proposed financing. A copy of the published hearing 18 notice is provided at Attachment 1. 19 20 The notice of public hearing was advertised in The Herald Sun. 21 22 After conducting the public hearing and receiving public input, the Board will consider the adoption 23 of the resolution (Attachment 2). This resolution formally requests the required LGC approval, 24 makes certain "finding of fact" as required under the LGC's guidelines, and authorizes County 25 staff to continue the process. The Finance Officer has been in contact with the LGC staff, and 26 expects no issues in receiving LGC approval. 27 28 If the Board adopts the resolution indicating its intent to continue with the financing plan, the Board 29 will be asked to consider a resolution giving final approval to the financing plans at its Business 30 meeting on May 16, 2023. Under the current schedule, County staff expects to set the final interest 31 rates and close by the end of June. 32 33 Collateral: For this type of County installment financing, the County secures its obligations to the 34 lender by a mortgage-type interest in some or all of the property being acquired or improved 35 through the financing. The County plans to secure this 2023 financing through a pledge of several 36 school properties. County staff is discussing with both school boards the particular schools to be 37 used. The school boards will convey the selected schools to the County for the financing term so 38 that the County can utilize them as collateral. The Board will be asked to approve the transfer of 39 the particular schools as part of a May 16, 2023 Business meeting agenda item. 40 41 Lenders generally require that the County offer collateral equal to at least 50%of the loan amount. 42 The County expects to offer collateral well in excess of the loan amount, but transferring schools 43 to the County now will facilitate future school improvements and financings over the next several 44 years. The County has flexibility to release schools individually from the financing lien if that 45 becomes appropriate. 46 47 Gary Donaldson, Chief Financial Officer, made the following presentation: 48 49 15 1 Slide#1 ORANGE COUNT` NORTH CAROLINA eries03 Limited Obligation Bonds Spring Financing Resolution f3ary Cwahl5m Chled,Frimckal-Offlcor 2 3 4 Slide #2 Purpose )i- ConavaPuflIcHea ring iorLirnaedObhgaian Bonds purscanrtoNCSraturesecdon1ECA-20 Owe Pubk Heardr% Obraln Board ApprowsdofReeofuuonm Proceedwlrh FkMg Local GouernnienrComrnissorsAppbcarlonfor Sarlei 2G23 Urnited Obllgatlon Boads i Funds our FY2022-23CaprtallnvesLnent Plan t4rougM1rhisSerJes2023Un-oitedcblgationElondsare secu red by a Daed of Trust:with a wcurdy intanast in carious County and School fwc r6as. r The serles 2D22 WHIM Obllgatlon Eontls will fang 4srlous counry woJecn Including: -Vehidei arhd Equipment(7VearsuwFul life): 51.7 tdilfipn -County Projects(up to 20 years useful Wei: $5 Mllllon -School Froiectsauot❑20 wim usJul Vull -�9,4 Wsan TU L- $I&I Million •.rrl ORANGE COUNTY fOO n t CAROIANA 5 16 1 Gary Donaldson said he thinks the final financial package will be closer to $14 Million but 2 they felt it was appropriate to advertise $16.1 when they were preparing the public hearing. 3 4 Slide #3 FY 2023 Projects ORANGE COUNTY 5 6 Gary Donaldson said the county would be reimbursing their reserves. 7 Chair Bedford said it took her several years to understand the concept and that once the 8 budget is passed they can begin the projects on July 1. 9 10 The following table was displayed on slide #3: 17 Project LGC Application Amount Amortization Project Status 1 AMS 2 Facility Accessibility,Safety and Security Improvements $ 331,215 20-Year Level Principal Reimbursment Resolution/Purchase Order 3 HVAC Projects 1,084,341 15-Year Level Principal Reimbursment Resolution/Purchase Order 4 Emergency Services Warehouse 583,757 20-Year Level Principal Reimbursment Resolution/Purchase Order 5 Roofing/Fapade Projects 1,431,681 20-Year Level Principal Reimbursment Resolution/Purchase Order 6 AMS TOTAL 3,430,995 7 8 9 Emergency Services 10 Communication System Improvements 207,561 8-Year Level Debt Service Quote/Purchase Order 11 Orange County Radio/Paging Upgrades 12 BOA Testing Engineering 50,904 8-Year Level Debt Service Quote/Purchase Order/Awaiting Invoice 13 Paging Equipment Replacements/Upgrades 297,982 8-Year Level Debt Service Quote Received 12-2/Under Legal Review 14 ES Renewals and Replacements 110,997 15-Year Level Principal Quote/Puchase Orders/Invoices/Payments 15 EMERGENCY SERVICES Total 667,444 16 17 Information Technologies 18 ITGC 21,621 5-Year Level Debt Service Full Details to Come 19 IT Infrastructure 875,449 5-Year Level Debt Service Full Details to Come 20 Information Technologies Total 897,070 21 22 Public Transportation 23 DEAPR Vehicles 97,801 7-Year Level Debt Service Reimbursment Resolution/Purchase Order 24 DSS Vehicles 29,945 7-Year Level Debt Service Reimbursment Resolution/Purchase Order 25 Emergency Services Vehicles 1,555,291 7-Year Level Debt Service Reimbursment Resolution/Purchase Order 26 Health Vehicles 59,890 7-Year Level Debt Service Reimbursment Resolution/Purchase Order 27 Public Transportation Total 1,742,927 28 29 Schools 30 CHCCS 31 Classroom Improvements 301,374 20-Year Level Principal Reimbursment Resolution/Purchase Order 32 Fire Safety 155,001 20-Year Level Principal Reimbursment Resolution/Purchase Order 33 Athletice Facilities 13,766 20-Year Level Principal Reimbursment Resolution/Purchase Order 34 Recurring Capital 1,058,040 8-Year Level Principal Reimbursment Resolution/Purchase Order 35 Technology 1,065,991 20-Year Level Principal Reimbursment Resolution/Purchase Order 36 Deferred Maintenance 555,430 20-Year Level Principal Reimbursment Resolution/Purchase Order 37 CHCCS Total 3,149,602 38 39 OSC 40 Recurring Capital 1,920,060 8-Year Level Principal Reimbursment Resolution/Purchase Order 41 Deferred Maintenance 4,227,420 20-Year Level Principal Reimbursment Resolution/Purchase Order 42 Fire Safety 53,800 20-Year Level Principal Reimbursment Resolution/Purchase Order 43 Classroom/Building Improvements 61,794 20-Year Level Principal Reimbursment Resolution/Purchase Order 44 Athletic Facilities 20,081 20-Year Level Principal Reimbursment Resolution/Purchase Order 45 Mechanical Systems 8,531 20-Year Level Principal Reimbursment Resolution/Purchase Order 46 Food Services 8,452 20-Year Level Principal Reimbursment Resolution/Purchase Order 47 OSC Total 6,300,138 48 1 49 LOB Total $ 16,188,176.02 18 1 Slide#4 Key Financing Terms 5ecu city Pleog�L-County Assets serve as Collatera I and subject W Annual County Appropriations Maturity Term- 7-2DYear maturities matches the useful life of the assets Feuruar�1 and August 1 RepdVment Dates to Banat Trustee;First Interest PaymerEt February 2024 conistent with the Debt Model i Estimated Interest Pates- Between 3-4%subject to market ranciitians Series 2D23 Li mitEd Qbl igation Bands Maximum Ann ual Cebt Senriae not exceedi ng$2.01 millioninFT 2D25 abased an€urrentmarliet interest rates) Y Source of Repepment-Property Taxes,there Is no Enterprise Fund Projects with this flea ncing. > Umited Obi igation Binds are 5ubardinate Lien to AAA Genera Obligation Mrbds Currenk Limited Obllgatlon Bands-AA1{AA+/AA*from nnoodv%5tandarC*WWNlG&1Z0UNTY FItCh Ratlrris POR73 t C-AX ANA 2 3 4 Slide #5 Debt Service Model Metric Debt WIS 7G-5-ear Phut DO In 0 L610 GF Rmmii s 2123 :5 d:=: 116ti� 204 W.CF5 111L% iaff—� 2C.5 M 6 175% 1$7W 1Nd rpM Lla 14:% _ PIN IBM 2M WN 1.n 15.(A% :G3C 7. 6tl!l 15.17% 2001 9Lu%. 1T11 15 7-D% am L6A 15 6D% 2033 91% 15IN 15 6^ ORANGE COUNTY NOFM t CA3kOLINA 5 19 1 Gary Donaldson discussed the parameters to show the three key metrics of the payout 2 process. He said there is a statutory 3% for tax value. He said the rating agencies take comfort in 3 the fact that the county is aware of the percentages they have. 4 5 Slide #6 Questions ORANGE COUNTY 6 7 Commissioner Fowler asked about the difference in the $16 million and $14 million. 8 Gary Donaldson said they will be financed by dept financing. He said it is a difference of 9 which projects will be ready in time not which projects will be funded. He said that they have been 10 in communication with the schools and they know they can proceed as is and the Board has 11 approved those projects. 12 Commissioner Fowler asked if this would affect the debt modeling. 13 Gary Donaldson said it has a small impact, but comparatively small. 14 Commissioner Portie-Ascott asked if they are getting better financing terms by offering 15 more collateral than the loan amount. 16 Gary Donaldson said the credit rating plays into that. He said that for GO bonds they have 17 the highest rating among all three agencies. He said that is one factor into the rates. 18 Commissioner Portie-Ascott asked if the additional collateral will provide benefit or if the 19 schools that will need capital improvement as well. 20 Gary Donaldson said the collateral package allows them to work with the schools to add 21 those projects into the package. He said that in this case the bond counsel is working with both 22 school district's legal counsel for particular schools. He said that they are working to bring projects 23 funded in this financing into the collateral package for this financing. 24 Commissioner Hamilton asked if this is done in the spring and the fall. 25 Gary Donaldson said this was historically done in the spring and fall but now it is done in 26 the spring to give departments more time to get their projects and go to the LGC and the market 27 once rather than twice per year. 28 29 A motion was made by Vice-Chair McKee, seconded by Commissioner Hamilton, to open 30 the public hearing. 31 32 VOTE: UNANIMOUS 33 34 No one was signed up to speak for the public hearing 35 20 1 A motion was made by Vice-Chair McKee, seconded by Commissioner Hamilton, to close 2 the public hearing. 3 4 VOTE: UNANIMOUS 5 6 A motion was made by Vice-Chair McKee, seconded by Commissioner Hamilton, to adopt 7 the resolution supporting the application to the Local Government Commission for approval of the 8 financing. 9 10 VOTE: UNANIMOUS 11 12 b. Public Hearing on Renaming Judah Benjamin Court to Aspen Court 13 The Board conducted a public hearing on a petition to rename Judah Benjamin Court(State Road 14 2207) to Aspen Court and considered adopting and authorizing the Chair to sign a resolution 15 approving the petition for further approval by the North Carolina Board of Transportation. 16 17 BACKGROUND: North Carolina General Statute (NCGS) § 153A-239.1 (NCGS §153A-239.1) 18 grants a county the authority to rename any road within a county as provided by the statute and 19 by a County Ordinance after the Board of County Commissioners has held a public hearing. The 20 public hearing must be held at least ten days prior to the renaming the road and a notice of the 21 time, place and subject matter of the hearing prominently posted at the courthouse, in at least two 22 public places in the township where the road is located, and the notice of the hearing must be 23 published in a newspaper of general circulation published in the County. The County may not 24 change the name given a road by the North Carolina Board of Transportation unless the Board of 25 Transportation agrees. 26 27 The Orange County Board of Commissioners adopted an Ordinance entitled "An Ordinance to 28 Assign and Regulate Road Names, House and Building Numbers in Orange County" (the 29 "Addressing Ordinance") on December 13, 2011. The Addressing Ordinance § 6-34(b)(2)(b) 30 allows property owners to request to rename a public road for personal reasons. In order to do 31 so, the property owners must provide a petition including the existing road name, the proposed 32 road name, the reason why the person(s) are requesting the name change, and the signatures 33 of seventy-five percent (75%) of those persons owning property addressed on the road in 34 question. The proposed road name must conform to the requirements of Addressing Ordinance 35 § 6-34(b) and the name change may only be approved after a public hearing is held on the 36 matter as provided in Addressing Ordinance § 6-36 and the Board of County Commissioners 37 have approved the petition for a road name change. 38 39 Property owners have provided a petition requesting a road name change of Judah Benjamin 40 Court(State Road 2207)to Aspen Court(see attached "Petition to Rename a Public Road Known 41 as Judah Benjamin to Aspen Court" and "Map of the Road to be Renamed"). There are twelve 42 parcels on Judah Benjamin, each with different owners. Nine of the twelve parcel owners have 43 provided signatures agreeing to the proposed renaming. Therefore, the petition includes the 44 requisite signatures of seventy-five percent (75%) of those persons owning property on the road 45 in question. The remaining property owners did not respond to the request for signatures. 46 47 The Address Administrator contacted the North Carolina Department of Transportation and 48 determined that State Board of Transportation approval is required to rename this road in 49 accordance with NCGS §153A-239.1. 50 21 1 As required by North Carolina law, a Notice of this Public Hearing was published in the News of 2 Orange and the News & Observer on April 19, 2023 and was posted at the following locations: 3 • Orange County Courthouse 4 • 4800 North Carolina Highway 54 West 5 • Intersection of Judah Benjamin Court and Walter Clark Drive 6 7 NCGS §153A-239.1 requires that after renaming a road, the County shall notify the local 8 postmaster with jurisdiction over the road, the Board of Transportation, and to any city within five 9 miles of the road. 10 11 Ordinance § 6-34(b)(2)(b)(iii) requires the Petitioners to pay to Orange County the cost of 12 purchasing new signs and erecting them prior to the name change becoming effective. 13 14 Nancy Freeman, Tax Administrator, made the following presentation: 15 16 Slide #1 i Public Hearing on Renaming Judah Benjamin Court t Aspen Court Nlay 2,2023 Orange County Tax Administration Nancy Freeman, Tax &Address Adrniniunator 17 18 19 22 1 Slide #2 Renaming Judah Benjamin Court to Aspen Court r The purpose is to conduct a public hearing on a petition to rename Judah Benjamin Court (State Road 2207) to Aspen Court. ► The Orange County Board of Commissioners is asked to authorize the Chair to sign a resolution approving the petition for further approval by the North Carolina Board of Transportation. 2 3 4 Slide #3 Renaming Judah Benjamin Court to Aspen Court w The County has this authority based on North Carolina General Statute 6 53A•239.1 and the Orange County Road Naming and Addressing Ordi nance 5 6-34(bIQI(b) ■ The ordinance requiresthat property owners rnknt provide a petition including the existing road name,the proposed road name, reason for the change,and signatures of 75%of persons awning property on the road. The name cha rage may only be a proved after a pubtic hearin g is held and the Board of County Commissioners ave approved the petition, r Map of Judah Benjamin Court to foltow,The road is located just southeast of the municipal border of Hillsborough in the Wildwood Subdivision. 5 6 7 8 23 1 Slide #4 I ,r,u.n eeM.ldo oa.t .. wcoot as d iaWM Ea4In5*WfWA "Cart I f y 2 3 4 Slide #5 Renaming Judah Benjamin Court to Aspen Court • There are twelve parcels on Judah Benjamin Court, each with different owners. Nir�e of the twelve have provided signatures agreeing to the renaming, meeting the 75% requirement. P. A Notice of this Public Hearing was published in local newspapers on April 19, 2021 and was posted at the following locations., w Orange Counq Courthouse Pr 48M North Carolina Highway 54 Wmt ► Intersection -of Juda h aeniaa i n Court a rid Walter C lark prove 5 6 7 24 1 Slide #6 Renaming Judah Benjamin Court to Aspen Court lo. Recommended Actions for the Commissioners: r Conduct the Nblic Hearing: ► Close triah Public Hearing; arrd r Adopt and A4thorile the Chair to sign the resolution approving the Petition for further approval W the North Carolina 9aard of Traiispartatian, 2 3 4 Slide #7 Renaming Judah Benjamin Court to Aspen Court . After public Hearing and Board approval. r The County is required tky NCGS§153A-Z39.1 to notify the Local postmaster with jurisdiction over the road.the North Carolna Board of Transportation, ajid arry city within live miles of the road.T#re Addressing Team will complete this reciulrment- ► The Penuoners are requlrrd by County AddrmsirrgOrdinarice 5&34(d11(2)ib)iiii)to pay to Orange County the cast of purchasing new signs and errctlng th@m prior to the name change 4econing effective. 1- 5 AO 6 Vice-Chair McKee said geographically, this is located off of Highway 86, just south of 7 the Home Depot and Walmart development. 8 9 A motion was made by Commissioner Fowler, seconded by Commissioner Richards, to 10 open the public hearing. 11 25 1 VOTE: UNANIMOUS 2 3 PUBLIC COMMENT: 4 5 Natalie Ziemba said she is representing the Wildwood Renaming Committee. She said 6 the committee started around the start of the pandemic to change the road names in the Wildwood 7 neighborhood. She said the roads were originally named after members of the Confederacy, and 8 there was a desire to represent the neighborhood as a more welcoming and respectful 9 community. She said when the committee started working on changing the road names, they 10 were able to change two, but they were unable to meet the 75% threshold for the other roads. 11 She said in the past two years there has been some turnover of homeowners in the neighborhood, 12 and some people who moved into Judah Benjamin Court reached out to the committee interested 13 in revisiting the renaming. She said this was entirely the initiative of people who live on Judah 14 Benjamin Court. She thanked the Board for their consideration, and asked them to support the 15 neighborhood in making this change. 16 17 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 18 close the public hearing. 19 20 VOTE: UNANIMOUS 21 22 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to 23 adopt and authorize the Chair to sign the attached resolution approving the petition for further 24 approval by the North Carolina Board of Transportation. 25 26 VOTE: UNANIMOUS 27 28 c. Zoning Atlas Amendment—4801 and 4901 Dairyland Road (PINs 9841-52-7281, 9840-79- 29 5091), Hillsborough, Bingham Township 30 The Board held a public hearing, received the Planning Board and staff recommendations and 31 public comment, closed the public hearing, and considered action on an applicant-initiated Zoning 32 Atlas Amendment to rezone 190 +/- acres (PINs: 9841-52-7281, 9840-79-5091) located at 4801 33 and 4901 Dairyland Road, Hillsborough, within the Bingham Township of Orange County from 34 AR (Agricultural Residential) to R-CD (Residential Conditional District). 35 36 BACKGROUND: On December 8, 2022 a Conditional Zoning Atlas Amendment application was 37 received, proposing to rezone 190+/- acres of property at 4801 and 4901 Dairyland Road, 38 Hillsborough, in Bingham Township. Please review the Staff Report in Attachment 2 for additional 39 information and analysis. Approval of a site-specific plan is part of the conditional district rezoning 40 process, and the site plan and any agreed-upon conditions are binding to the development 41 footprint permitted for the zoning district. 42 43 Basic Review Process: A conditional district rezoning application requires submission of a site 44 plan and other documents, in accordance with Section 2.9.1(C) of the LIDO. The typical cadence 45 for the review is as follows: 46 First Action —Applicant holds a Neighborhood Information Meeting (NIM). 47 Staff Comment—The Neighborhood Information Meeting was held on March 22, 48 2023 at 5:15 p.m. at the Orange County Public Library. The report form from this 49 meeting are in Attachment 4. 26 1 Second Action — The Planning Board reviews the application at a regular meeting and 2 makes a recommendation to the BOCC. 3 Staff Comment. The Planning Board reviewed this application at its regular 4 meeting on April 5, 2023. 5 6 Third Action—The BOCC receives the Planning Board and staff recommendations at an 7 advertised public hearing and makes a decision on the application. 8 Staff Comment—The public hearing is scheduled for May 2, 2023. 9 10 Per Section 2.9.1 (F) (3) of the UDO, mutually agreed upon conditions can be imposed as part 11 this process only if they address: 12 a. The compatibility of the proposed development with surrounding property, 13 b. Proposed support facilities (i.e. roadways and access points, parking areas and 14 driveways, pedestrian and vehicular circulation systems, screening and buffer areas, the 15 timing of development, street and right-of-way improvements, storm water drainage, the 16 provision of open space, etc), and/or 17 c. All other matters the County may find appropriate or the petitioner may propose. 18 19 A formal site plan is required as part of a conditional rezoning application and has been submitted 20 (Attachment 1). The applicant is proposing a conservation cluster flexible subdivision featuring 38 21 lots and a minimum of 33.33% open space, in addition to all applicable development standards 22 for this use, as detailed in Section 7.12 of the Orange County UDO. Staff has recommended the 23 imposition of conditions, as included in the Ordinance in Attachment 7. The following conditions 24 have been proposed and agreed to by the applicant: 25 26 1. Application: Project shall be completed as presented in approved site plan/application 27 packet; 28 2. The uses on the farm and associated permanent conservation areas will be limited to only 29 those uses that are currently allowed on existing farms in the Orange Grove Community 30 as of the date of approval; 31 3. Additional plantings will be added to the western property line of lot#34 to screen the view 32 from parcel PIN 9841-32-2556; 33 4. The site property line will be marked with signage that reads, "DANGER, NO 34 TRESPASSING — FARM EQUIPMENT IN USE" at lots 7 through 11 with signage facing 35 both directions; 36 5. The developer will install a fence with no trespassing signage along the shared property 37 line with tax parcel 9841-73-4586; 38 6. The developer will notify prospective new property purchasers of the Eden View Acres 39 subdivision of the presence of a Shooting Range and associated noise on the adjacent 40 property, so long as that use continues. 41 7. The Developer will notify prospective new property purchasers that this is a voluntary 42 agriculture district. 43 44 Public Notifications: In accordance with Section 2.8.7 of the UDO, notices of the Public Hearing 45 were mailed via first class mail to property owners within 1,000 ft. of the subject parcel. These 46 notices were mailed on April 11, 2023, 21 days before the hearing. Staff also posted the subject 47 parcel with signs on April 11, 2023, 21 days before the hearing. See Attachment 3 for the 48 notification materials. 27 1 Planning Board Recommendation: The Planning Board reviewed the zoning atlas amendment at 2 its April 5, 2023 regular meeting. At this meeting the Board voted unanimously to recommend 3 approval with specific changes of the Statement of Consistency (Attachment 7) and the 4 proposed Zoning Atlas Amendment (Attachment 8). Two conditions are being recommended by 5 the Planning Board and the applicant offered four additional conditions after the Planning Board 6 meeting, based upon comments made at the meeting. All conditions are accepted by the 7 applicant and have been incorporated into the Ordinance in Attachment 8. 8 9 Excerpts of the minutes from the meeting, as well as the Board's signed statement of consistency, 10 are included in Attachment 6. Agenda materials from the meeting can be viewed at: 11 https://www.co.orange.nc.us/AgendaCenter/Planning-Board-26. 12 13 Planning Director's Recommendation: The Planning Director recommends approval of the: 14 1. Statement of Consistency indicating the zoning atlas amendment(s) are reasonable 15 and in the public interest as contained in Attachment 7. 16 2. Ordinance amending the Zoning Atlas, as well as imposing development conditions, 17 for the identified parcels as contained in Attachment 8. 18 19 Cy Stober, Planning and Inspections Director, introduced the item and reviewed the 20 background information. He made the following presentation: 21 22 Slide #1 ORANGE COUNTY NORTH CAROLINA Zoning Atlas Amendment AR Zoning to R- D Zoning 4801 and 4901 Dairyland 8d. PIN 9841-52.7281, 9340-79.5091 Applicaot- Daniel Jewell - OJT, PA Pmperty Owners: 0anIel and Elizabeth Solpes Et al 23 24 25 26 28 1 Slide #2 MEETING PROCESS 1, Staff Presentation 2. Applicant Presentation . Questions fro mthe Commissioners 4. Public Comments 5. BO C Deliberationand Decision ORANGE COUNTY NOW]-]r CAROLLNA 2 3 4 Slide #3 ZONING & LAND USE REVIEW Zoning rtgwatlorns shall be made In accordance with a comprehensive plan and sham be designed to proridte iht public heallh, safety.and genbral welfare__._Tltt reNlauons shO be made with reasonabie consideration,amwg other thirigs I as to the character of the district and its peculiar suitablily for particular uses and wilh a view to conserving the value of bulldinrgs ants encouraging the mast approrprlale use of land khroughtut the loom govtrnmanl's planning and drvelopment regulation Jurmdlctlon. Tht regulations may not Include, as a basls for denylnj� a zoning or remning request from a sohool,the levti of 4eryice¢f a road facility or facilities abutting the school qr proximately located t4 she se hoot ORANGE COUNTY NOFM r CAROIANA 5 6 7 8 29 1 Slide #4 ZONING & LAND USE REVIEW NCGS 1 0D-701 Zoning regulatlon& shall be made in aacOrdance with a cOMPrbhilMIve plan and &hail be designed to urz--•ute the pubha health. safely,and general welfare__._The regulate-ons shO be made with reasonabae consideration,among other things. as to the charaow Gf the diwict arnd its peculiar suitahilit� for parxi�ular uses and wilh a view to Conserving the value of buidding�s ants ancauraging tht most approprlale use of land lhroughwl the local g¢aernamenl's pwrtilrrg and clevelopnwL regl.datlon Jurlsdlctlore. The regulatlons may no[ Include, as a basls for dernying a mning or remntng request frm a school,the level of service of a road facilRy or facilities abuttin lhe sehoot or proximately located to the school ORANGE COUNTY NOR n r CAROLI NA 2 3 4 Slide #5 ZONING & LAND USE REVIEW O—W-Cmnly.NC C4M id-4"Cal 44Inv4H 30 Comprrhaxnslvr redo i Comprehensive Plan Unif led Development Ordlnam (UDD) ORANGE COUNTY NOFM r CAROLINA 5 6 7 30 1 Slide #6 ZONING & LAND USE REVIEW auk e���y,Ne 4m* Gk�af7�dwlnal 4rdlns+c[i VI�IFI GWI�g41W PMIM1+ Comprehensive Plan Unifled Development Ordlnarme Future Lard Use Map {UDO} ORANGE COUNTY NOWT]r CAROLINA 2 3 Cy Stober explained how the plans are reviewed for the application and said there will be 4 additional information later in the presentation. 5 6 Slide #7 ZONING & LAND USE REVIEW NCGS 160 D-70 A loco gz�,rcrnrncnl may adopt MOMng r6gUlations... a Zoning rej�ulalion may r-agulate and restrict the height, nurrrber of slorles,and size of bulldlnms and other structures: to percentage of bts ihr}t may be 4ceupFed; the siia of yards,cinurts,and other open spaces,' the density of population; the location and use of lxkid ngs, strictures,afld laid,... whe to approprlata, a zoning megidatlon may Include requtremenbs V%Nt shwat and utllity rights-6f-way be dedlested to the publit, that provision be made of retreationa3 spate and facdilies.and that perfonna-nce guarantees be provided.. Any regulation relaling to building design elements adopted under this C:ha*r may not be appiled to awry stmctures subject to r"ulatlon Lrde r Lh a North Carolina Resldenlbaf Code for One-and Two-Famlly Dwellings ORANGE COUNTY NOFM[CAROLINA 7 8 31 1 Slide #8 ZONING LAND USE REVIEW NCGS 1 0 D-702 A IocaJ government may adopt=ning resgulatmns... a zoning regulation may regulate and restrict the height, fadviber of slorles,and size of buildings and other Structures; the percentage of tots lhst may be occupied; the srze of yares,courts,and other open spaces_ the density of population; the location and Use of buildings. structures,and 1a+td, , Where appropriate, a zoning regufatlon may include requirements [hat strut and utility rights-of•way to dedicated to the public, tlxat provlslon be made of reoreationail spia-te and facHilies.and that performance guarantees be provided.. Any regulation relating to buPein9 design elements adopted un der this Chapter miry not be appYazd to any 5rruoruror.subject to togulinuon under rha North Caroiirta Ra:wdendasl Coda for One-and Two-Farnoy oworlings ORANGE COUNTY ?,0OFM t CAROLINA 2 3 Cy Stober noted that one- and two-family dwellings cannot be architecturally regulated 4 under NC Code. 5 6 Slide #9 ZONING & LAND USE REVIEW NCGS 1 0 D-70 A lout government may divide its terrl[orlal Jurisdlctlon Into zoning dlstrwis of any :number, shape, and area deemed best suited to carry out the purpoSes of tots Artlw& Withon those districts, it may regulate and restrict the erection.constnrclion, recw%tnacWn,alteralia+i. repair,or vw of buildirgg, slr ucture2i.gr land Zoning districts may Include_ but are not be Ilrnited to,the f000 wing,. (1) CbrtVbnOurkat districts, Ire which a variety of uses are allowed as permlued Lraes or uses by ri$1 and that may sfso„ a 5pecial use permit. (21 Corrdidanayl dlstNota, In which site plans or Indtv4duafl€ed dovaWmerat condlitlorts are imposed.._ ORANGE COUNTY h70ttT]r Cr+L3 OIANA 7 8 32 1 Slide #10 CONDITIONAL DISTRICT- Overview i« Cond i1ional s Request ueepeCAiC with Standards must be uniformly indaidualized develo�murk applied ttrroughout the ayrtty ca'nu t nir and slandan!k No site-specific_indaidualiaed ` deweiapmenl plan conditions may be Imposed_ p of reviewand approval prociness ORANGORANGE COUNT I E i.ARn]HNA 2 3 Cy Stober said if there is any deviation from the approved zoning, there would have to be 4 another public hearing because this is a site-specific development plan. 5 6 Slide #11 ZONING & LAND USE REVIEW Specific conditions may be proposed by the petitioner or the 1ncal government or its agencies,but only those condttlorks approved by the local govemfmnt and consented la by the pe tt Qwr in,whiling may be incorporated into the zoning regiplatiorrs Urde5s consented to by the velitioner in wriltng,., a local Wyemment may nal require, enforce, or mcorporale Into the zoning regulations any condllkon or reyulrerned not authorEzed by otfier► me applicable law--- -Condition r,and shte-speclfic standards Imposed In a conditnal dlstrlcl shall be llmkted to those thal address the confonnance of the deveWment and use of the site to local goverrnwi ordinances... or the uTWacts reasonably expected to be generated by the deveiapment or use of the rile_._ Any other modikaGon of lh*condktlons and standards h1 a contidrilomm district sfiall follow the same process for approval as are applicable to zoning map amendments ORANGE COUNTY tMFM I ih#_'L[NA 7 8 33 1 Slide #12 ZONING & LAND USE REVIEW NCGS 160D-70 (cunt.) Speclllc conditlons may be pnVcsed bV the petitioner or the local goaemment or its agencies,bur only those Conditions approved by the local government and C*nsawed !0 by the petition-er ire writing n►Ery be Incorporated Into the zoning regWati=5 UrkL53 consented to by the pelFtioner in wrilfnq.„ a local Wwemmervt may riat require, enforce, or incorporate Into the zoning regulallons any condition or requlrement not authorized by otherwise applicable law__. Conditions and site-spealk standardr imposed in a condklanal dlstriel shall be 'united to those tha! add re!s the conftirma nc a of the development and use of the Bile to local govemmeni ordinances... or the impacts rea5una*expected to be generated by the deva"i-noni or trse of the slle_._ AnV other madlflcadon of the conditions and standards in a condidonal district shaA follow the wine t}rocess for approydl as are aaa#ir<abla to zonin4 mars amendments, ORANGE COUNTY M)k r]t C:AA 1AN.-x 2 3 4 Slide #13 CONDITIONAL DISTRICT - Applicant Responsibility and Review Flexibility 1. Establishrnent of Use Type Applicant is required to d-efine what4,pe of development and/or land use is anticipated_ , Site Plan Development A formal site plan, reviewed and approved by staff in accordance with UDO Section 2_5.must be submitted and approved prior to arly developmenitactivity on the parcel_ 3, Subject to Conditions of Approval Reviewand approval allows for negotiation of development standardsand may vary oonslderablyfromordlnancestandards. Room for creativity both from applicant and review authorlty. ORANGE COUNTY raorrn r CAROI ANA 5 6 7 8 34 1 Slide #14 CONDITIONAL DI TRI T - Review Process Planning Staff Review • Receive application and chuck for cornpleten • Development Advisory Corn miftee Review Neighborhood Information Meeting • To obtaln nelghborhood lnputon the proposal and allow the opportunityto explain the review process Planning Buird Review • To make a recommendation otapproval or denial of Zoning Atlas Amendment Board • • Public • To take action on the appllcatian to rezone ORANGE COUNTY h]OFM[CAROLINA 2 3 4 Taylor Perschau, Current Planning and Zoning Supervisor, continued the presentation: 5 6 Slide #15 CONDITIONAL DISTRICT - BpCGReviewRole Tonight's =._ . . 04jeactive • Hear from the a;pplicanl. staff,artd the public • Review and discuss arrufysis and staff recommendation • Take action on the Zoning Alfas Amerc1mr t applkcafhan For Board Can�L4doration NCGS 1600-703(b) 'Condinons and s,m-specjftmanda?ds kMasad n a c?ondWo,talclisdrrcl shah be Ymated fa fhaae fhat address the cvnfor-ance of hhe devakvrr*ntarrd use-Of fhe &,&ha fooaf govemmer f ordrrrancea,plans adopted pursuam to G.S. f 60D-50 f,or the rmpacfa reasorraWy expacfed to be generated by the devedgament arose-Of fhe arts, ORANGE COUNTY NOM[CAS OIANA 7 8 35 1 Slide #16 Daniel Jewell, Eden Vi ew Rezoning Ap plication 4801 and 4901 I 14.—L,P&,M Mnuni. A .%--,N- 11H, Dairywif Roarl MT!Tl�" Bingham Cana Creek Protected Daniel Jewell dL dL M ORANGE COUNTY NOFMICAROIANA 2 3 Taylor Perschau said this project is located within the Cane Creek watershed and this is 4 one of the more restrictive watersheds when it comes to capacity of development. 5 6 Slide #17 Daniel Jewell, Eden Vi ew RezoningAp plication n,-m,x Aix m w i,ca 4w mm, Current Zonin Agricki Itural Residential Beg.kyLsted &ning R esi deqb al C on dib oa a] D i stri ct(R - CD) 0 Parcel Size: +/-19 0 ac 0 SurrouDdingZoning.AR No proposed Overlay District changes JL ORANGE COUNTY KOFM I CAROLINA 7 8 9 10 36 1 Slide #18 Daniel Jewel 1, Eden View Rezoning Application nr=mM t�k..`+m w aca for nx.Yea�+'r�5'Nxti�frfif' AR .a .itiw r,f.�TrrR Cbrwvntonel f srG]mon 4D.*M l . PnKME .xiura CW Alkrd�le ! . Spode Ld ad t . LotSm,mn. PALM 197.a] r FV ;WdereeU o.tJa eub]Ns4n ' Cwceppmx°i M% RAW _abSrzn Prc.xrca + MAm { BD% 15= _ and 19 — ax ORANGE COUNTY norm L CAR03-LNA 2 3 Taylor Perschau said this was pulled from the Unified Development Ordinance and shows 4 what the planners are reviewing when an application comes in for rezoning. She said that 75 5 acres of the total 190 are proposed to be open space and that is about 40% of the project total. 6 7 Slide #19 Daniel Jewel 1, Eden Vi ew Rezoning Ap plication A Iracl of lam That Is pWosed for a subdivision into 21 or more lols 38 Wial IaTs (UDO Section 7,2,3) Building lots are grouped logettier Through a Cara C.reek Prolected:reslrleted to Transfer of allowable density within the 1 dwelingl5 acres subdivided Traol provided the transfer of denrs4 does not ir]crease the average density Eden brew(190 total acres[38 Tots); In any ovorlaymneng d6srrlet. 1 dwedlMg 5 acres _--- ORANGE COUNTY NO n[CAR03_LNA 8 9 37 1 Taylor Perschau said this is considered a major subdivision requiring a conditional district. 2 She said the conditional district is triggered by a lot count of 21 or more. She said they are asking 3 for a conservation cluster option. She said in total with 190 acres and 38 lots, that maintains the 4 5 acres per dwelling unit and they are maxed out with what they can do on the property with this 5 plan. 6 7 Slide #20 on1ngand Land Use Review Aga - _ a Ce� w w A —A .. ., .. .. ,; � p! -, a� � •r ai YO..rlrt P5 c PS 7d it E'Lpi RW T..... P-11kd..--.LFU—V3bi....d.iL.p—.0.f iL J.-7i...111— i'.rA..o1— {,.ixi..a.n..a+Si��,�# MIN—I raa.. • . + !DA rirad.. * + + C..1.lrrkl Y nr.a+ruurlNnw Trtnbb.;Lc&Ib # - Eta—Drip-1 + loltJda.l + + + � t r.IW..b.d R..I I.dnm�gee.Lr S.d. + a 7�1t Cr.v�hr.. L Orange County 2030 Comprehensive Plan,Appendix F ORANGE COUNTY NMFM[CAROLINA 8 9 Taylor Perschau said the chart in slide #20 helped staff see if it was a suitable match for 10 the land use classification. 11 12 38 1 Slide #21 Daniel Jewell, Eden V!ew Rezoning Application MFw»oEI1rYy++AhPi.'N NM'iJ* 7Fp�T+ n}J , Future Land Use Maa — No proposed amendment Resource Protection Areas - Sensitiveenviroomental resources - Historically sign ifice nt sites - FesturesconslduredunhuiIdable beta u5$4f lhel r llm l kati imL.of 4 unsuitaWify fnr devalnpment ORANGE COUNTY NOFM I CAROLINA 2 3 Taylor Perschau said the dark green area of the map on slide #21 is resource protection 4 property and it features wetlands, flood plains, and bottom land hardwood forests. 5 6 Slide #22 ite Pla n Exh 1 bit,S U b M itted by Applicant .3 — _ __ awc.c. ..si .1• LU ORANGE COUNTY NOFM I CAROLINA 7 8 Taylor Perschau said there are a total of 38 lots with 75 acres of dedicated open space. 9 She said there is only road access from Dairyland. She said there is a gravel road but the 10 southside is for residents. 39 1 Chair Bedford said the fire department is right by the property to the north. 2 3 Slide #23 Landscape Plan Exhibit, Submitted by Applicant - - - {. -- v -.- ' ORANGE COUNTY PWFM I CAROIANA 4 5 6 Slide #24 Public Notification • Notices were mailed via first class mail to property owners within 1,000 ft. of the subject parcel on March 22.2023. Signs posted the subjectparcelon March 20, 2023, • Application information has also been posted on the Planning Department"s"CurrentInterestProjects"web page. ORANGE COUNTY NOFM I CAROLINA 7 8 9 10 40 1 Slide #25 Staff Analysis • The proposal meets minimum lot size and density requirements (AtR/Cane Creek Protected). • A conditional rezoning is required only because it proposes 1+ lots. • The proposed rezoning 3s consistent with the Comprehensive Plan. It is consistent with the Agfcultuirai Lard Use classification and the zoning matrix in the Comprehensive Plan (Appendix F), as required by the UD4. ORANGE COUNTY N4rcn I CAR01ANA 2 3 4 Slide #26 Applicant Presentation ORANGE COUNTY NOWn I CAROLINA 5 6 7 8 9 10 41 1 Dan Jewell, the applicant, made the following presentation: 2 3 Slide #1 Eden View Acres Hillsborough, Orange County Board of - May 2, i Systems T Nr.,ar, Hnutib•. 4 5 Dan Jewell introduced Keith Brown, the partner with the Snipes family on the project. He 6 said that Keith Brown would be discussing more about the project. 7 Keith Brown said it is a very important project to him and to the Snipes family. He said 8 they have owned the land for over 200 years and that it is a very beautiful piece of land. He said 9 that his background is in architecture and design is the way to start a project. He said they want 10 them to use the flexible development conservation cluster so they can allow the property to 11 demand attention to what it needs for each lot. He said the tree coverage, streams, and viewsheds 12 can be enjoyed and empowered by the design. He said that they do not want to change. He said 13 that pastures have been farmed for 200 years and they want those to be protected in the design. 14 15 Slide#2 d. View Acres Conservation Cluster Flexible Development 5 16 17 18 42 1 Slide#3 Eden View Acres S 2 3 Keith Brown said the design of the development is intended to complement the natural 4 beauty of the property. He said the view from the road will not significantly change. 5 6 Slide #4 Eden View Acres PU klo 7 8 Keith Brown said this is a place for the community to gather and for neighbors to get to 9 know one another. 10 11 Slide #5 Eden View Acres 12 13 43 1 Slide #6 d . View Acres ..f Sd 2 3 Keith Brown said it will feel very much like it has all along from the Dairyland Road side. 4 He said that you will progress through the space and there will be void and open space as it 5 transitions into the neighborhood. 6 7 Slide #7 r Open pace n Y ` Overall #._ pavturesl Im,talriedfovests acid former Eden View � I �r 8 9 Keith Brown said that the lot size provides a bit of privacy for each residence. 10 11 Slide44 • : l�F Space. • Owerall5ltr=i94.fi Arras • Oaen 5aarz=7b acres(4096 of site} �� _ �retalned forests and fanner "'. -— pastures} •h'' - 1 f G 4 Slide • • l7pen Spare . i + Overall Sltr�i90.5 Arras psi� .' - • Open Space=76 acres(4i799�of site} f 44�+:res'' �retalned forests and fanner 2 AtTes 45 1 Slide#10 f m J 2 3 Keith Brown said that the lots will be of various sizes, and they did not choose five acres 4 per lot because they wanted to be able to use the fields as open space. 5 6 Slide #11 Homes _r 7 8 Keith Brown said the land was originally created by a volcano and sits at 700 feet, offering 9 one of the highest vistas in Orange County. He said they want to preserve these views. 10 11 46 1 Slide#12 Dairyland R• . • a,}l New and EXI,.r IMW- n i * + 2 3 Keith Brown said that there is a new road into the site, but otherwise, no visible disruption 4 to the view shed from the road. 5 6 Slide #13 Existing Roarl Into Site OrangeView from GroveRoad W., douses and Farm Buildings 41. ow � �ious2s&Farrn Buildings - t 7 8 Keith Brown said the desires of the neighbors around the property were taken into account 9 as part of the design and they will only be able to see the tree line. He also said that the view 10 would also continue to show the pond and an additional screening will be added. 11 12 47 1 Slide #14 w!p+ntaa ■ ■ 1• ■4 ■ i 2 3 Keith Brown said he hopes this can be a template for other farm owners who want to 4 develop their land but also keep the farm. He said this development enhances the farm. 5 6 Slide #15 Ij -S- 11 7 8 Dan Jewell continued the presentation. He said this is truly a very low intensity community 9 and that being able to cluster the lots, and saving the open space, means less infrastructure and 10 limits to impervious surfaces. He said these will be public streets. He said traffic is very low and 11 well below the capacity of the area. He said every lot is going to be within 300 feet of the open 12 space across the property. He said the entire community is going to be connected by over 3 miles 13 of recreation trails including some edible landscaping. 14 40 l Slide#16 AX 3 Dan Jewell said they have been in contact with the Fire Marshall, and they have assured 4 her that the pond will continue to be designated as a fire pond. He said there were several 5 references to Ourhonn, but updates have been provided to Planning 8toff, so if this is approved, 6 the corrected documents will be memorialized. He reiterated that therm are committed elements 7 that will be conditionally approved and will be enforced. He said those include the following 8 conditions: uses on the farm will continue to be limited to those allowed on existing farms; 9 additional plantings on lot 34 to ensure the view shed for an existing neighbor; the southern side 10 of the property will be marked "danger, no trespassing, farm equipment in use;" and there will be I a fence along the NE property line that has a no trespassing sign to keep people from a neighbor's 12 pond. He said that they will also notify prospective property owners of the shooting range on 13 property and that the property is in o voluntary agricultural zoning district. 14 15 Slide #17 ThankYou 16 � 49 1 Cy Stober continued with the staff presentation: 2 3 Slide #27 Counter Roles for Review Process • Determine application completeness and analyze proposed Zoning Atlas Amendment wilh Comprehensive Plan • Plarnning Direc-tor Recommendauon • Hear from the appkart, staff,and the public Review and disn54 anallygi%and staffrecommendvtian • Rmommend Vprovaj or rkwl l to Board of CoLanly Ccamissioners • Recommended Derrial by a 7-3 Vole Board of County Commission5rr. •Sched* and hold puW nearing to receive apomion •Hear from the ap*ant.stall.and the public •Revlew and dtmuss aaalysls and recommemlabons from staff and Plamhg Board •Glove pubic hearkv ORANGE COUNTY PWFM I CAROLINA 4 5 6 Slide #28 CONDITIONAL DISTRICT- Overview Enabling NC Genera! Statute iBOD-743_Zwling Dlslrlats_ -i i Prange County Unified Development Or,dirkance Section 2.9 Ganditiorwi Districts V&at makes • site spetme plan CID Indtwiduetized develwment cornditiorrs.mutuaiy+ • agreed uporr by review authority and applicant • Slaffand Board reCOmmerodamns and flnal approval ar-&to be based on whether the request is consistent wlth the purpose and Intent of the Comprahen-Rise Plan ORANGE COUNTY NOFM I CAROLINA 7 8 9 10 50 1 Slide #29 Staff Analysisand Recommendation • The proposal is consistent with the allowe-d zoning districts for the Go m pre h en,5ive Plen's Agri culturaI Residential Futura Land Use. The Compmhensive Plen's Agrioulturel Residential Land Use is -described as "[nand in the rural areas where the prevailing land use activities are related to the land (agriculture, forestry) and which is an appropriate looadon for the continuation ofthese uses." ORANGE COUNTY NOFM I CAR01ANA 2 3 4 Slide #30 Staff Analysisand Recommendation • Planning Director recommends approval of: — The Statement of UunsistenCythat the amendments are reasonable,in the public interest.and serve Land Use Goal 6 (Attachment 7), and — The proposed ordinance to amend the Unified Development Ordinance and Zoning Atlas(Attachment 8). ORANGE COUNTY NOFM I CAROLINA 5 6 7 8 51 1 Slide #31 Planning Board Recommendation • Planning Soard reviewed R-CD zoning application at its April 5, 2023 regular meeting • Voted 10-0 to reonrnmend aDarovaI with specified changes of the request ORANGE COUNTY NOFM[CAR03ANA 2 3 4 Slide #32 Applicant-Offered Conditions (AttachmentB) 1)I The uses on the farm and sssociateal permanent cnnserval lo-n areas will ue Iimlted to only lhase usesthat are currently allowed on W5ting rarro5 i0 the orange Grove Co-rnm u n Ity as of the uate of approval; 2) A,dditionaIp Ian tingswlllbeeddedto the westernpropertyIIneof lot 034to Screen the vim tram parcel PIN 9841322556, 3) The site pro-perty line will bemarked with signage that read s"DANGER,NO TRESPASSING-FARM EQUIPMENT IN USE"at Io-ts 7 through 11 with signage fa-cing both directions; 4) Tlii2devclo-per will instaIIa fen cc along tho-shmxdprapertyline with Lax parcel 9841- 73-4586: 5) Tlie developer►uill nobly prospectiMeproperty purchasers oftheEden lfewsubdivision afthe presence of a shooting range currently on the adjacent property_so long as that use continues= 6) The developer will notify prospective property purchasers that this Is a voluntary agriculture distrl& 4 * C�nrlitinnssP ifiedln Planning On ardmotian ORANGE COUNTY NOFM[CAROLINA 5 6 7 8 52 1 Slide #33 Recommendation forTonight The Manager recommends the Board: • Receive the rezoning application; • Considerthe Planning Director's and Planning Board's recommendations; • Conduct the Public Hearing and accept public comment; • Deliberate on the proposal, as desired; and ORANGE COUNTY NOFM I CAR03ANA 2 3 4 Slide #34 Recommendation forTonight • Dote To Approve or D"ny the Statement of Consistency (Attachment 7) and the proposed ordinance (A##achment $) — When adoptIng or-mjeating any zoning text or map amendment, Lhe �Corrust�ssioriers]shall approve a beef statement tlestiibing whether Its actlorr Is consistent or in-aonMatent with an aWled comprehenslve or land�Lrse plan_ voteIR D"aw�q Indon a*41o4¢rali"We NCGS 9130Q-1305 ORANGE COUNTY NOFM I CAROLINA 5 6 7 8 53 1 Slide #35 Recommendation forTonight • Vote b Approve or gent'the Statement of Consistency (Attachment 71 and the proposed ordinance LAttaohment 81 when adoptlN or rojecting any petition for a toning map amendment, a stalemem analyzing the reasonableness of the proposers rezonlinp shall be approved by the This slalement of reasonablentrss may comider. (1)the size,physical conditions, and other allrlbules of the aria proposed to be mmowl, {N}the benefits andi betrimenls to the landavmers, the neighbors, and the sumounding community, (iii)the relalionshiv between the current actual and permissible developmern on the Iraq and adjoining areas and the development that would be permissible under the proposed amendment; (iv)why the action taken it'in the public interest;and (v)any changed condilions warranting the arnendrnent. NGGS 1115QD-1505 ORANGE COUNTY soar,r CAROLLINIA 2 3 Commissioner Greene said she met with Dan Jewell and other members of his team a 4 few months ago. She said she recalled that the open space on the left-hand side of the property 5 would be leased to farmers and that there would be minimal infrastructure for community gardens. 6 Dan Jewell said the first is still part of the proposal. He said there will be an operator to 7 continue some type of agriculture, but also expand it in some way. He said that is absolutely still 8 the intent. 9 Keith Brown said the gardens will be designed for homeowners to have their own gardens. 10 Commissioner Greene said those two items are very important to her. 11 Commissioner Richards asked how the architectural review board works with the county. 12 Cy Stober said that the plotting of lots, the road design, the landscaping and the amenities 13 must all be provided as approved. He said that the design of the homes will be reserved 14 exclusively for architectural review board. 15 Commissioner Richards said that one concern the Board has stated is that these are public 16 roads, and it will not be a gated community that is shut off from everyone else. She clarified that 17 the comments about fencing are only for the individual lots. 18 Cy Stober said perimeter fencing is included as a condition in the plan, but the other fence 19 reference is for individual lots. 20 Commissioner Hamilton asked about the gated access for emergency vehicles and how 21 quickly it can open. 22 Dan Jewell said all emergency services will have a key, as well as the operator of the 23 farm, and the fire department. He said they have a universal key - that is a pair of bolt cutters - 24 they can also use to get in. 25 Commissioner Hamilton asked if the trails in the community would be public. 26 Dan Jewell said the trails are intended for the benefit of the residents of the community 27 and their guests. 28 Commissioner Hamilton said the information discussed the wells and water but not the 29 septic systems. She asked how the septic systems will be set up to protect water quality and 30 safety. 54 1 Dan Jewell said they have identified a perc site and well site for every lot that meets all of 2 the setback requirements. He said that has been reviewed by Environmental Health and they 3 were told they met the requirements, and the permits would be pulled at the time of construction. 4 Commissioner Fowler asked to see the trails. 5 Dan Jewell pointed out the nature trails from a slide in the staff presentation. 6 Commissioner Fowler asked how the water requirements for the farm impact the water 7 usage. 8 Cy Stober said farms are exempt from many local regulations but not the residential use 9 for a farm. He said that even on a farm, there could be no house. 10 Commissioner Fowler asked how it affects the regulations for the homes per acre if they 11 are using water for farming. 12 Cy Stober said the water consumption is not a reason for the five acres. He said it is for 13 Cane Creek and the reservoir but not the onsite water supply. 14 Commissioner Fowler asked if the 38 lots can count the farmland as their land even if the 15 farms use water for farming. 16 Cy Stober said that is correct. 17 Dan Jewell said the reason there is a large farm pond out near Orange Grove Rd. is 18 because it was built to provide water for agriculture. He said that the pond would be used as 19 needed to pull water for agriculture. He said there will not be a residence on the farm side, but 20 they could have a bathroom in the barn and install a septic system. He said that each resident 21 can put a garden on the property where they want, and it is not regulated. 22 Commissioner Fowler asked where the residents could put their gardens. 23 Dan Jewell said that it is not regulated. 24 Commissioner Greene said she understood that each lot would have infrastructure for a 25 garden, so his answer was confusing. She said she really liked the idea of providing space for 26 gardening. 27 Dan Jewell said that everyone can have a garden on their lot and there could also be a 28 community garden. 29 Commissioner Greene clarified that she was asking if there is a space designated on each 30 lot on where to place their personal garden. She said she liked the intentionality of the gardens. 31 Keith Brown said they will design the lots to include the best prospect of a garden but will 32 not require everyone to have a garden. He said they will design the place for a garden the same 33 way they will design the best space for the house, but they will work with the customer on all 34 aspects of the lot. 35 Commissioner Greene said the document states that it is ok to have a clothesline. She 36 said it should also say that it is ok for a community garden. 37 Keith Brown said he could add that in. He said there are also other questions they will 38 address such as the allowance of chickens and roosters. 39 Vice-Chair McKee said that he has spoken to some of the landowners and knows they 40 have addressed some concerns and he asked if they have addressed every concern of adjoining 41 landowners. 42 Keith Brown said they have tried but there is always a possibility that there will be 43 additional concerns. He said they are not closed off to continuing that conversation and would 44 address each as they come about. 45 Vice-Chair McKee said he heard that the agricultural uses will match existing uses in 46 Orange County and also that a farmer may continue to tend to the open space. He asked what 47 the plan is if the desires of the property owners do not include the ability for the farming to 48 continue. 49 Keith Brown said they are designing it so the land continues to produce. He said that it will 50 be enhanced and developed as time goes by. 51 Vice-Chair McKee asked about the pond for irrigation. 55 1 Keith Brown said it is needed for irrigation. 2 Vice-Chair McKee said that the ARB is in progress, but he thought they were looking at 3 specific conditions. 4 Keith Brown said he was told by Planning staff that the ARB document did not have to be 5 finished at this time and could develop as time goes by and homeowners take control. 6 Vice-Chair McKee asked if they have talked to the gentleman who does firearm training 7 and what guarantees he has been given that neighbors moving in will not try to shut it down. 8 Keith Brown said they made a commitment to support it and have documented that. He 9 said they are not trying to regulate the law, but they can make sure that everyone that moves 10 there knows they are in support of it. 11 Vice-Chair McKee said there are no guarantees to keep that even if the developer 12 supports it. He asked if there are any controls that could protect the range. 13 John Roberts said existing firing ranges are protected by state law and cannot be 14 regulated by the county or other local ordinances. 15 Chair Bedford said she was surprised to see the ARB because generally commissioners 16 do not regulate or rule on those. 17 Keith Brown said he would rather not include it because there is a lot to be addressed in 18 the future. He said that to discuss these issues at this point is premature. 19 Chair Bedford said the one they were presented with said that the community would be 20 built sustainably, and it was very focused on that. She said that the requirement for front lawn 21 irrigation is not one that she agrees with and was glad to see it removed. 22 Keith Brown said they did not intend to ever include that language and it was leftover from 23 a previous version of a document. He said they really wish they had not included the ARB 24 document because once it is finalized in the future it will not be recognizable to this draft version. 25 26 A motion was made by Vice-Chair McKee, seconded by Commissioner Fowler, to open 27 the public hearing. 28 29 VOTE: UNANIMOUS 30 31 PUBLIC COMMENT: 32 Ben Morgan said he lives at 5115 Dairyland Road. He said he appreciates Vice-Chair 33 McKee's comments about the firing range. He said he is a firearms instructor for his police 34 department and uses his property for training and qualification. He said that he fears there will be 35 increased calls for service for the Sheriff's Office and that future residents will have issues. He 36 said construction equipment is going to increase noise issues. He said that increased traffic will 37 cause accidents. He said there is a significant coyote, wild turkey, deer population and people 38 hunt there. He said that coyotes will be driven out and he has already lost livestock to coyote. He 39 asked them to deny the rezoning. 40 Anne Hawkins submitted a written copy of the story of the farm to the Clerk to the Board. 41 Susan Walson said she is thrilled that the voluntary agricultural district is included as a 42 disclosure for the buyers. She asked since the property falls under bona fide farm exemption; will 43 the exemption go away if the county approves this. She said they have a concern that if the bona 44 fide farm exemption is in place, they do not have to go to the county for any zoning changes. She 45 said that if they use the farming area for any other purposes, they could use the farm exemption 46 to create a farm stand and other purposes that are filed under agri-tourism, and the state statute 47 says they would not have to go to the county because it is conditional zoning. She said she is 48 interested to hear what the Planning Department would say. 49 Beth Murheed said she would like to know that everything the applicant has said tonight 50 is going to be permanent and cannot change. She said that is what she is concerned about. She 56 1 said that she raises racehorses and pine trees and that she lives near the property and does not 2 want to have any problems or surprises down the road. 3 4 A motion was made by Vice-Chair McKee, seconded by Commissioner Hamilton, to close 5 the public hearing. 6 7 VOTE: UNANIMOUS 8 9 Chair Bedford asked Cy Stober to answer the questions brought up during public 10 comments. 11 Cy Stober said everything brought forward is binding and that any deviation would have 12 to come back to public hearing to rezone the property. He said that the bona fide farm exemptions 13 do apply currently and there are four qualifying exemptions. He said the subdivisions of land 14 would require recertification for any remaining parcels to be considered a bona fide farm and, if 15 that is the case, then new residents would not be permitted but agricultural uses would be. 16 Commissioner Fowler asked if each residential property will be taxed as a residence rather 17 than a farm. 18 Cy Stober said that until the lots are platted, they are not under county regulation. 19 Chair Bedford asked him to define platted. 20 Cy Stober said that the hope is that plats will be recorded all at once. He said there would 21 be a dedicated right of way and that will also have to come back to a public hearing. 22 Vice-Chair McKee said he is curious as to the timing of loss of present use value. He said 23 that at the moment he signed the purchase contract he lost his present use value immediately. 24 Dan Jewell said that Vice-Chair McKee was correct and if you sell the property, you lose 25 the present use value. He said that he is not familiar enough with bona fide farm status to 26 understand how that will play in. 27 Commissioner Greene asked if the HOA will own the open areas. 28 Dan Jewell said yes. 29 Commissioner Greene asked if it will be incumbent on the HOA to file for classification of 30 any of those open areas to meet the bona fide farm classification. 31 Dan Jewell said yes, the HOA would have to do that. 32 John Roberts said once the HOA takes ownership of the remaining open space areas, 33 they would be responsible for meeting the standards of the state statutes for agricultural use and 34 to keep it in present use value. 35 Commissioner Greene asked if the HOA did not file to keep the status could they still farm. 36 Dan Jewell said yes. He said bona fide farm status just gives more rights. 37 Commissioner Greene said it is in the interest of the HOA to file for bona fide farm status. 38 Chair Bedford said it does not impact taxes; it just impacts use. 39 Vice-Chair McKee asked if the present use value is tax rated and if it cuts your taxes by 40 90%. He asked if the HOA would own the property as tenants in common. 41 John Roberts said if the HOA owns the areas and engages in farming activity then it could 42 meet the statutory standard for farm use. 43 Commissioner Fowler asked if the HOA will own the farm. 44 Dan Jewell said yes, and they may find another farmer to farm it. 45 Commissioner Fowler asked if berries along a trail count as farm use. 46 Dan Jewell said no. 47 Vice-Chair McKee said his wife and her brother own a farm within '/2 on the other side of 48 Orange Grove Road and it is not within sight line of this property. He said he is going to support 49 this, but does not believe that this will continue to act as a farm. He said the 38 families who move 50 there will likely not be interested in farming. He said it would be a nice residential development. 57 1 He said that view shed will only last as long as people don't plant trees along the property line. 2 He said he hopes that will not happen. He said he has no objections to the proposal. 3 Commissioner Greene said the landscaping requirements in the ARB documents list 4 several species of plants that are invasive. She said the county requires native drought-resistant 5 plants. She said the plants they suggest in the design do not meet those goals and said she would 6 like for them to change. 7 Keith Brown said that document is not finished, and he wants to specify that they are 8 indigenous plants. He said that he hopes the HOA will help in maintaining individual gardens. 9 Commissioner Greene said she likes the commitment in favor of drought-resistant plants. 10 She said she did appreciate meeting with them, but what they are seeing is much less of a farm 11 friendly development than she hoped to see. She said she hopes through this conversation there 12 will be more commitment to keeping farmable land. 13 Keith Brown said that is the intent. 14 Commissioner Greene said the county has a Dark Sky ordinance, but she thinks there 15 should be some negotiations on spillover light. She offered a condition that said, "Applicant shall 16 limit spillover and night sky elimination within the NCDOT Right of Way to the extent permitted by 17 the NCDOT." 18 Keith Brown said they can do that. 19 Commissioner Hamilton asked if for tax purposes, if the land owned by the HOA would be 20 taxed at a different rate. 21 Cy Stober said if it is classified as a bona fide farm, it is typically appraised at 10% of its 22 market value. 23 Commissioner Hamilton asked if once the land is sold to the HOA, if it loses its designation 24 and has to reapply; and if approved, that they have a larger range of permitted farming activities. 25 Cy Stober said under 160D-903, all zoning land use regulations cease to apply when it is 26 a farm related activity. He said a residence would not qualify. 27 Commissioner Hamilton said it is unclear what is not allowed. 28 John Roberts said there's very little that's not allowed. He said that the legislature has 29 consistently expanded farm activity in the last ten years. He said that this helps farmers make 30 money, but they have also invited commercial activities onto farms and into rural areas and the 31 county then has no regulatory authority. 32 Vice-Chair McKee said he does not think there is a chance that the HOA will run a farm. 33 He said that there will be 38 homeowners of $1 million homes and they are not going to want a 34 farm. He said he sees the HOA instituting an HOA fee to upkeep this property. He said farming is 35 an intense and difficult process. He said that from his standpoint, it should be looked at as a 36 residential development. He said present use value and bona fide farm status is an issue he is 37 familiar with and has been dealing with for 55 years and he still does not understand it. 38 Commissioner Fowler asked about the tax classification of the other open spaces within 39 the neighborhood. 40 John Roberts said the farm use exemption as it relates to local government is applicable 41 to the landowner, not the property. He said that the landowner gets the exemption for the property 42 that is in farm use. He said, without more information on what the other areas are used for, that 43 he cannot give an accurate answer as to what the other areas would be considered. 44 Commissioner Fowler asked if the Tax department will decide that. 45 John Roberts said if the HOA gets a farm use exemption they would apply to the Tax 46 department, and it would depend on what lands were submitted. 47 Commissioner Fowler asked if you can submit it for all portions of the land if you are just 48 farming part of it. 49 John Roberts said he did not know. 58 1 Vice-Chair McKee said it is set up on the use value. He said that if the HOA owns the 2 various open spaces, he believes they would all be considered under then and it would have to 3 be 10 acres or more and generate at least $1,000 in revenue. 4 Commissioner Greene said she is not willing to give up on the idea that this could be a 5 very interesting farm on the western end. She said that she wants the applicant and County 6 Attorney to come up with language for a condition that stipulates keeping that part of the land in 7 farm use and if it changes it would have to come back to the Board. She said that because it is 8 high-end residential, she does not see it becoming an annoying use. She said that the idea that 9 it could be a bona fide farm does not bother her. She said that there could be small farming 10 activities put into use. 11 Commissioner Richards said she is happier that there are 38 lots and there is an effort 12 with design to maintain the opportunity for open space and farming and it is a low-density project 13 that maintains a rural nature. She said that this could have easily been something else, but they 14 have taken the opportunity to encourage agriculture and that is what she can support. She said 15 she worries about dictating a future that the Board cannot control. She said she thinks that 16 encouraging that and working with the developer to incentivize that would be a good outcome. 17 She said that she is touched by the statement of the family that owns the property and their love 18 for the land. She said that her family owns 80 acres that her grandparents bought in Mississippi 19 at the beginning of the century, and they are holding on to that because of what it meant to them. 20 She said the family's investment in this project is what she gravitates to. 21 Commissioner Greene said she met with the developers and owners early on when they 22 were on board to have a working farm. 23 Chair Bedford said she did not favor the proposal and did not think there was majority 24 support. 25 26 A motion was made by Chair Bedford, seconded by Commissioner Richards, to approve 27 the Statement of Consistency(Attachment 7)and Zoning Atlas Amendments (Attachment 8), with 28 the addition of the following condition: 29 30 "The Applicant will minimize spillover and night sky elimination within the DOT right of way 31 to the extent permitted by the DOT". 32 33 Commissioner Fowler said she hopes that the farm use continuance will be the case. 34 Vice Chair-McKee said that he does not like to wordsmith on the fly, but he understands 35 Commissioner Greene's concern. 36 Commissioner Greene said she appreciates the concern and if they were serious about 37 the wording they could move to postpone and have more discussion. 38 39 VOTE: Ayes, 6 (Commissioner Portie-Ascott, Commissioner Hamilton, Commissioner 40 Fowler, Chair Bedford, Vice-Chair McKee, Commissioner Richards); Nays, 1 41 (Commissioner Greene) 42 43 MOTION PASSES 44 45 Commissioner Fowler said in a previous meeting for a different matter, she was requested 46 to be specific about reasonableness when making a motion to deny a rezoning amendment. 47 Cy Stober said that if the Board wishes to vote to deny, there is always available to the 48 Board a reasonableness denial or a consistency denial. 49 50 51 59 1 6. Regular Agenda 2 3 a. Proposed Orange County FY 2023-2024 Annual Action Plan and HOME Activities 4 The Board considered adopting a Resolution authorizing submission of the FY 2023-2024 Annual 5 Action Plan; adopting a Resolution approving the proposed HOME Program Activities for FY 6 2023-2024; and authorizing the County Manager to implement the HOME Program as approved 7 by the BOCC, including the ability to execute agreements with partnering nonprofit organizations 8 after consultation with the County Attorney and based on the allocation received from HUD. 9 10 BACKGROUND: 11 Annual Action Plan 12 Every year, state and local governments ("Participating Jurisdictions") that receive HOME 13 Investment Partnerships Program ("HOME") funds from the U.S. Department of Housing and 14 Urban Development ("HUD") are required to complete an Annual Action Plan that lays out how 15 they will allocate HUD funds for the upcoming program year in order to address the goals and 16 priorities in the Consolidated Plan. A summary of the draft Annual Action Plan for FY 2023-2024 17 is in Attachment 1. 18 19 Orange County is a special type of Participating Jurisdiction, called a Consortium, consisting of 20 Orange County and the Towns of Carrboro, Chapel Hill, and Hillsborough. Orange County serves 21 as the lead entity for the Orange County HOME Consortium. The Consortium completed the 22 Annual Action Plan based on the HOME award recommendations made by the Local Government 23 Affordable Housing Collaborative, detailed in the section below. 24 25 A public comment period, as required by HUD, was held March 31 — May 1, 2023, and a public 26 hearing was held on the draft Annual Action Plan at the April 4, 2023 Orange County Board of 27 Commissioners Business meeting. Public notice of the hearing was posted in The Herald Sun 28 and La Noticia. Staff posted copies of the draft Annual Action Plan on the Orange County Housing 29 Department website, and circulated a link to the website and draft plan by public notice in the 30 newspapers listed above. Staff conducted outreach by email to over 100 housing and homeless 31 service providers nonprofit organizations, government entities, elected officials, and interested 32 residents. All comments will be incorporated into the final Annual Action Plan to be submitted to 33 HUD. 34 35 HUD requires staff to submit the FY 2023-2024 Annual Action Plan on or before May 15, 2023. 36 The Board of County Commissioners is therefore asked to consider approval of the attached 37 resolution (Attachment 2) authorizing submission of the Annual Action Plan. 38 39 FY 2023-2024 HOME Program Activities 40 For FY 2023-2024, Orange County has received the following HOME resources: 41 FY 2023-2024 HOME Funds $ 429,496.00 HOME Program Income $ 13,306.00 Local Match $ 96,636.60 Total $ 539,438.60 42 43 The Local Government Affordable Housing Collaborative (the "Collaborative"), comprised of one 44 (1) elected official and staff members from Orange County and the Towns of Carrboro, Chapel 45 Hill, and Hillsborough, reviewed the received applications for the FY 2023-2024 HOME Program 46 on March 9, 2023 and made the following funding recommendations for consideration by each of 47 the jurisdictions' elected bodies: 60 Applicant and Project Funding Funding Requested Awarded CASA— Pre-Development and Rental Development $512,000.00 $446,489.00 Pee Wee Homes— Rental Development $50,000.00 $50,000.00 Community Empowerment Fund — Homebuyer $50,000.00 - Assistance Common Ground Eco- Village — Homebuyer Assistance 280,000.00 - EMPOWERment— Rental Acquisition 120,000.00 - Habitat for Humanity— Homebuyer Assistance 475,000.00 - Hope Renovations — Homeowner Rehabilitation 24,975.00 - Administration 10% of HOME Funds, per statute $ 42,949.60 $ 42,949.60 Total $ 1,554,924.60 $ 539,438.60 1 2 A summary of the awarded projects can be found in Attachment 3. 3 4 In accordance with the Orange County HOME Consortium Agreement, approved in May 2011, 5 the HOME Program Design for each year must be approved by all jurisdictions prior to submission 6 to HUD. The HOME Program Design is scheduled for approval by the: 7 • Town of Carrboro on May 2, 2023; 8 • Town of Chapel Hill on May 3, 2023; and 9 • Town of Hillsborough on May 8, 2023. 10 11 The Board of Commissioners is therefore asked to consider approval of the attached HOME 12 Program Design Resolution (Attachment 4). 13 14 HOME Program Implementation 15 After approval of the FY 2023-2024 HOME Program Design by all Consortium participants, 16 authorization is requested to allow the Orange County Manager, based on the HUD allocation 17 received, to execute agreements with partnering nonprofit organizations as necessary to 18 implement the approved HOME Program Design. All agreements will be reviewed and approved 19 by the County Attorney's Office. 20 21 Corey Root, Housing and Community Development Director, introduced the item and 22 reviewed the background information. 23 24 A motion was made by Commissioner Fowler, seconded by Vice-Chair McKee, to adopt 25 the Resolution authorizing submission of the FY 2023-2024 Annual Action Plan; adopt and 26 authorize the Chair to sign the Resolution approving the proposed HOME Program Activities for 27 FY 2023-2024; and authorize the County Manager to implement the HOME Program as approved 28 by the BOCC, including the ability to execute agreements with partnering nonprofit organizations 29 after consultation with the County Attorney and based on the allocation received from HUD. 30 31 VOTE: UNANIMOUS 32 33 34 7. Reports 35 None 36 37 61 1 8. Consent Agenda 2 3 • Removal of Any Items from Consent Agenda 4 • Approval of Remaining Consent Agenda 5 • Discussion and Approval of the Items Removed from the Consent Agenda 6 7 A motion was made by Vice-Chair McKee, seconded by Commissioner Hamilton, to 8 approve the consent agenda. 9 10 VOTE: UNANIMOUS 11 12 a. Minutes 13 The Board approved the draft minutes for the March 9, 2023, March 14, 2023, and March 21, 14 2023 BOCC Meeting as submitted by the Clerk to the Board. 15 b. Motor Vehicle Property Tax Releases/Refunds 16 The Board adopte4d a resolution to release motor vehicle property tax values for seven (7) 17 taxpayers with a total of seven (7) bills that will result in a reduction of revenue. 18 c. Property Tax Releases/Refunds 19 The Board adopted a resolution to release property tax values for four (4) taxpayers with a total 20 of twelve (12) bills that will result in a reduction of revenue. 21 d. Approval of Memorandum of Agreement between the Orange County Board of 22 Commissioners and North Carolina State University 23 The Board approved and authorized the Manager to sign a Memorandum of Agreement between 24 Orange County and North Carolina State University (NCSU) that will define the individual 25 relationships and mutually agreed upon responsibilities of NCSU and Orange County Government 26 in the operation of the Orange County Center of North Carolina Cooperative Extension. 27 e. North Carolina Local Government Commission Audit Contract with Mauldin &Jenkins, 28 LLC — First Renewal 29 The Board: 30 1) Approved the first of two one-year renewal options for Mauldin & Jenkin, LLC to perform 31 full audit services which includes financial, single audits and financial statement 32 preparation; and 33 2) Authorized the Chair and Finance Officer to sign the North Carolina Government 34 Commission audit contract on behalf of the BOCC pending staff and attorney review. 35 f. Application for North Carolina Education Lottery Proceeds for Chapel Hill Carrboro City 36 Schools (CHCCS) and Contingent Approval of Budget Amendment #8-113 Related to 37 CHCCS Capital Project Ordinances 38 The Board approved an application to the North Carolina Department of Public Instruction 39 (NCDPI) to release proceeds from the NC Education Lottery account related to FY 2022-23 debt 40 service payments for Chapel Hill Carrboro City Schools (CHCCS), and approving Budget 41 Amendment#8-B, contingent on the NCDPI's approval of the application. 42 g. Application for North Carolina Education Lottery Proceeds for Orange County Schools 43 (OCS) and Contingent Approval of Budget Amendment #8-C Related to OCS Capital 44 Project Ordinances 45 The Board approved an application to the North Carolina Department of Public Instruction 46 (NCDPI) to release proceeds from the NC Education Lottery account related to FY 2022-23 debt 47 service payments for Orange County Schools (OCS), and approving Budget Amendment #8-C, 48 contingent on the NCDPI's approval of the application. 49 50 51 62 1 h. Older Americans Month Proclamation 2 The Board approved a proclamation joining Federal and State governments in designating the 3 month of May as Older Americans Month and a time to honor older adults for their contributions 4 to the community. 5 L Provider Appreciation Day Proclamation 6 The Board approved a proclamation designating May 12, 2023 as Child Care Provider 7 Appreciation Day in Orange County. 8 j. Mental Health Awareness Month Proclamation 9 The Board approved a proclamation designating May 2023 as Mental Health Awareness Month 10 in Orange County. 11 12 13 9. County Manager's Report 14 Bonnie Hammersley reminded the Board of the upcoming Budget Public Hearing on May 15 9, 2023 beginning at 7:00 pm at the Whitted Building. She also recognized the retirements from 16 January 1, 2023-March 31, 2023, which were provided as an Information Item. 17 18 19 10. County Attorney's Report 20 John Roberts said he wanted to address Commissioner Fowler's question to Cy Stober. 21 He said the Planning Director and the Planning Board recommended approval of the conditional 22 rezoning request tonight, and Planning staff provides the Board with a Statement of Consistency 23 that includes a Statement of Reasonableness as part of the recommendation. He said because 24 the last conditional rezoning request was denied by the Board, the Statement of Consistency 25 provided by the Planning staff was not appropriate, which was why the Board had to make a 26 statement of unreasonableness. He said he does not think it would be appropriate under the 27 ordinance for a Planning Director to provide both a recommendation to approve and a 28 recommendation to deny in the same agenda packet, and it would be confusing to the Board and 29 to the public to have competing documents. 30 Commissioner Fowler thanked John Roberts for explaining the reason for the difference. 31 32 33 11. *Appointments 34 None 35 36 37 12. Information Items 38 • April 18, 2023 BOCC Meeting Follow-up Actions List 39 • Tax Collector's Report— Numerical Analysis 40 • Tax Collector's Report— Measure of Enforced Collections 41 • Tax Assessor's Report— Releases/Refunds under$100 42 • Memorandum — Orange County Participation Results of the Solarize the Triangle 43 Program 44 • Memorandum — Recognizing Retirements from January 1, 2023 through March 31, 2023 45 46 47 13. Closed Session 48 None 49 63 1 Adjournment 2 3 A motion was made by Commissioner Fowler, seconded by Commissioner Richards, to 4 adjourn the meeting at 9:51 p.m. 5 6 VOTE: UNANIMOUS 7 8 9 Jamezetta Bedford, Chair 10 11 12 Recorded by Tara May, Deputy Clerk to the Board 13 14 Submitted for approval by Laura Jensen, Clerk to the Board 15 Attachment 3 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET AND CIP PUBLIC HEARING AND WORK SESSION 5 MAY 9, 2023 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, May 9, 9 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford,Vice Chair Earl Vice-Chair 12 McKee (arrived at 7:02 p.m.), and Commissioners Amy Fowler, Jean Hamilton, Phyllis Portie- 13 Ascott, and Anna Richards 14 COUNTY COMMISSIONERS ABSENT: Commissioner Sally Greene 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present, 21 except for Vice-Chair McKee and Commissioner Greene. 22 23 Vice-Chair McKee arrived at 7:02 p.m. 24 25 26 1. Opening Remarks 27 28 Chair Bedford read the public charge: 29 30 The Board of Commissioners pledges its respect to all present. The Board asks those attending 31 this meeting to conduct themselves in a respectful, courteous manner toward each other, county 32 staff and the commissioners. At any time should a member of the Board or the public fail to 33 observe this charge, the Chair will take steps to restore order and decorum. Should it become 34 impossible to restore order and continue the meeting, the Chair will recess the meeting until such 35 time that a genuine commitment to this public charge is observed. The BOCC asks that all 36 electronic devices such as cell phones, pagers, and computers should please be turned off or set 37 to silent/vibrate. Please be kind to everyone. 38 39 40 2. Presentation of the County's Manager's Recommended FY 2023-24 Budget 41 The County Manager made the following presentation: 42 43 2 1 Slide#1 ORANGE COUNTY NORTH C,AROLINA FY2023-24 C O LINTY MANAGE R RECOMMENDED BUDGET Public Hearing May 9, 2023 BOCC Business Meeting 2 3 4 Slide #2 FY2023-24 RECOMMENDED BUDGET BUDGET PRIORITIES •Sustain and Improve Service Levels •Retain County Workforce •Support Public Schools •Preserve Financial Stability ORANGE COUNTY NOWT]I CAROLINA 5 6 7 Slide #3 FY2023-24 RECOMMENDED BUDGET Historical General Fund Revenues and Expenditures 12M 0 sscs.I s o sew o s 51 3 12E4 0 l;sm.n Emu 529A 5 i3 3 a P.BYBINI99 12M 0 .g ■ExpendluYN 1200 sxlu 0 1200 0 FY 201a-19 FY 2019-M FY 2020-21 FY 2021-22 FY 2022-M PFCj ORANGE OOLFIrT NORTHCAR DNA 8 3 1 Slide #4 FY2023-24 RECOMMENDED BUDGET 1u-VF-NUEs u[ueeratlrurciK,Mxelwuuf 0.1M ¢9fL /ypoP�I�IN�-blelen�e r •Property Tags •sales Tax n.adnc •Liceia—d Permits aw •Misoeltaneous ■AVPro0ated Fund Balance •Charm%tr Benic% ■IMergoxenmental ■Tramle m ORANGE COUNTY NORTH CAPIXINA 2 3 4 Slide #5 FY2023-24 RECOMMENDED BUDGET Revenue Assumptions FY 2023-24 -Projected Revenue: $279,194,929 Property Tax Assumptions Recommended Property Tax Increase: $0.0046=$1,033,676 One Penny=$2,257,9% Current Tax Rate=$0,8312per$100valuation RecommendedTax Rate=W 8358 per$100 valuation Total Property Tax Increase plus 2%natural growth=$4.7 Million ORANGE COUNTY .'OKI'I r CAROI.1-4V 5 6 7 Slide #6 FY2023-24 RECOMMENDED BUDGET Revenue Assumpton4 Sales Tax Assumptions 4-5%Growth over FY 2022-23projection as economy normalizes to pre- Covid inflation rates. Third Quarter FY 2022-23 indicates 10.72°/u Growth over Prior Fiscal Year Total Sales Tax Increase=Wl Million ORANGE COUNTY 8 NOFMI CAROLINA 4 1 Slide #7 3- 4 RECOMMENDED BUDGET F 0 23 to F O 3-2 4 Ra-ire nu-e Growth ORANGE COUNTY NOFM I:CARDL[NA 2 3 4 Slide #8 FY2023-24 RECOMMENDED BUDGET EXPENDITURES Gew-HI Garynr—1 3appat$er olaea 43% 6.6% Q+^ KM*&W&M SM ■Gral Gow*rnm•rrtl TraWrr ra F.�r ■Support SsFvkes •Oommvnity S&ralo s ■Human 5eraioss ■Ru tic Safety . •E�rcaMlorr ■Durhe m Tech(Orange Campus) ■Transfer to Debt Semi€e Fund ■Transf"to CIhw Funds Ou Sm Tie h ORATE COUNTY Nri4T1 r r-A nl r�,,k 5 6 Bonnie Hammersley said that 8.87% of Debt Service is for education. 7 5 1 Slide#9 F 023- 4 RECOMMENDED BUDGET Expenditure Assumptions FY 2023-24 Projected Expenditures; $279,194,928 Education Assumptions Eduanflon Ctaient Espeuses Personnel Impacts WX7e Adjustment Compensation IncDeease of Empla;er Health Li smance Cantubutian Iuciease of Emplorei Retiiemeut Contribution Rate Iuciease L ving W r ORANGE COUNTY MWrl I CAR01.1 NA 2 3 4 Slide #10 FY2023-24 RECOMMENDED BUDGET Expenditure A56ulnptiunti Operating Impacts Iuflationa y Increases Employee Reteutioa Tiansfei liRPA feuded esseutllal piogmw and pasiticus to Gmeial Fund audios o$hei fiu3ding sou.00es Allacate remaining dRPA Funds ORANGE COUNTY W Wn I CAROLINA 5 6 7 6 1 Slide #11 FY2023-24 RECOMMENDED ED BUDGET Three-Year%Change in Rate of Inflation iheaYesr%Change in Rabe of Inflation mo EL so s r.o 8 � rso �+ so a A �D 3 so a r.o no R ERR 2RR R5R ac r.a nacaa 'M pFfA R Rfl. F flA N M R RR y C 3 6 a $ C ap C d d C 4 b C d d g C 6 f, s isa ��� xo 4 .s �s a 3 ��1 $ x ❑ � ,.st s a � 3$ � xo� �s ORANC=F C O( JNTY L 7kI II CA la 1.1 NA 2 3 4 Slide #12 F 2023-24 RECOMMENDED BUDGET K 12 EDUCATION • C,LLEMw Expenets $ 5SP07,882 5 03,44702 5 G6,157X $W.[S9,5}8 $ ;,191,04 PCT S1114JCLLr 5 4,808 5 3,5:8 5 5,74)B c 4'Po s 338 .SpeciAl Uistrict I mi $ 0.183 S U.183 S 0.W $ 0,198 S 2,U95,3d1 I Canrur ENpe nsn 5 35,570,900 S 40,789,900 S 49X7,500 5 42,784,038 S 4,213•138 P,rSiiulr1u d,a1ls S sAs S ry3.77 4,llr, r-A rt increase m McSpecrai Dismcr Ta>t•ror CHCCS is recomnMrrdedar SO.o iSro pravido addlhOrrai ongalhg re venue ORANGE COUNTY NMWn t CAROLINA 5 6 Bonnie Hammersley said the recommended budget includes a 10% increase for K-12 7 education, totaling $9,363,794. She said the total is divided between the two school districts 8 based on average daily membership (ADM). She said the allocation for Chapel Hill-Carrboro City 9 Schools (CHCCS) declined due to the loss of 189 students. She said the allocation percentage 10 for CHCCS is 58.44%, down from 58.78% in the previous year. She said that the allocation for 11 Orange County Schools (OCS) increased to 41.56% (from 41.22% in the previous year) due to a 12 reduced loss of 20 students compared to CHCCS. She said there is a $0.015 recommended 13 increase in the Special District Tax to assist in meeting the continuation request for CHCCS. She 7 1 said that would generate $2,095,301, based on an estimated per penny revenue amount of 2 $1,396,387. 3 4 Slide #13 F'Y 0 - 4 RECOMMENDED BUDGET ]EDUCATION COUNTYA-PPROPRIATION PER STUDENT FY2016-17 3,84lT.00 5 170.50 511 FY1 A17-19 4 3,CM_Ili1 4 1?13-fp31 I;J.,.'„ FY-2018-19 $ 4,165.00 $ 174.00 F`r'2(rl'1-211 187.25 49.5",v FV2020-23 S 4,30.00 S 14.75 49.4°fin F Y2021-22 $ 4,367.00 $ _ 48.7fb FY2022-Zi g 4,8008,00 $ 441.00 47.1 FY TI2-1-24 5,.3-1(t_i10 538.116 48.Io.fl ORANGE COUNTY h7=[CAROLINA 5 6 7 Slide #14 FY 0 - 4 RECOMMENDED BUDGET EDUCATION bk 4 Current Expeixses S 809.-W5 S i,467,178 S 8W445 S 8014141 r.:yir;3.10u1i.hs $ 7 ,CM7Q $ 75100) $ 75,ml) 'S hwovartionHub* 5 Z0,4d113 k 204001) k 20,0110 floc%cii V1',irk TniriikTivk,*S 54 1,M L) S 1fM1XI) S IN1,W) S W,%O Durluun Teal Pmmiti e* 8 9Fi4,04p 8 2)OU00 8 20,000 S Srngh Bnrsincss Center coloArkat0ro S 70AL) S '70JO) S 'O,W() S - jcurtded an A m0e 46,ourside of r"General Fund ORANGE COUNTY hMFM[CAROL[NA 8 9 10 8 1 Slide #15 F 2 2 -24 RECOMMENDED MENDED BUDGET iJTSIDE AGENCIES i Department ,501.c.3) Approved Request Agency FundBudgel Agericies Furlded 58 56 42 6 Total $ 1,854,691 $ 2.436.82-2 $ 1.037.016 $ 937,656 In FY2021�-24, the integral agencies awardcd�1005+ or majority of funding is Outside Agency fluids are moved into department budgets to improve coordination,accountability and client oaircomes_ Amt additional 34a� is recammcaded for Arts and Tomisni rebted Ou#side Agencies in the Visitors$tueaai Fund, to be administered by the Orange Comity Arts Gammission and The visitors Stu au, ORANGE COUNTY NOFM I CAROLINA 2 3 4 Slide #16 FY202 -24 RECOMMENDED BUDGET FIRE DISTRICTS F1 RE t t RECOMMENDED TAX RATE INCRF-ASE TAX RATE Cpsla r GRIVe $0.0763 S0,01.37 %-N] Damascus $0-11S0 W-01 50.128U Ellaud W0828 $0,02 S0.1028 Little,River $0.0639 W.01 80.0739 NEW elope W,1156 $0-11101 M M7`� Change Gff ve $0.0727 $0.01 P.082 m Omngr Rural W0949 $0-Ul $0.1C49 S41Ld111 C}rhaLge $fF,{19{]'? "-N Southern Trianglr ;0.1180 $0b] W1.2P0 White Druss 50,1234 10.013 50.D8 4 A ORANGE COUNTY NOFM I CAROLINA 5 6 Bonnie Hammersley said that inflation is affecting fire department budgets, which is why 7 most requested a tax rate increase. 8 9 9 1 Slide #17 F 202, -24 RECOMMENDED BUDGET COUNTY EMPLOYEE • %Increase Total Car»"nsntpon Adjustment 6% $4.4-DO.-GOO :I.Mng Wi+ 9aAdjustment 3% $36.000 Health & I]ental Insurance 5% 5544.000 Re-brement Increase B° $460-MO l-C rPP iFrr6A7r#rJ arT�'rurrrreru irivIveh-e Merir,tr,rf 4-91 .g4raarrur;us of 6d0 -L.ivnig Wage hmpeare b'g7ijg megr kw lrmpaw} euup ne-eo A=515 95 prr harry to 516LM per Imirr ORANGE COUNTY NOFM I CAR01AN.A 2 3 4 Slide #18 1 202 -24 RECOMMENDED BUDGET OLINTY PO 1TYONS— GF AND OTHER FUt DS G-eneral Fund 22,9 FTE $85.902 Debt Service 1.0 FTE So Inspec#Eons i3O FTE so visitors Bureau 1.0 FTE so Solid waste 5.0 FI-E 5o Total 30 G F-1E $8,5.902 Food Crwncd FFF aorraerted to Food Secvnty coordonafor coalmcl posillon fn CooperaNR Extension-25% IX A&T revenue ORANGE COUNT' NOFM I CAROLINA 5 6 Bonnie Hammersley said that the 22 FTEs recommended in the General Fund are funded 7 through new revenues or a reallocation of existing funds. 8 9 10 1 Slide #19 F 0 3- 4 RECOMMENDED MENDED UD ET A ERI AN RESCUE PLAN USE ACT (ARPA) Aznonftt Projects Elin,repcac-r Housifig Asslstaucr i EEA} S1,148,849 Long-Torn Ht mcrvwncr's A54i5k�iscc .ARPA Ra-muting Coon.na tvr Contract W,W Tots I =, da,-.3; 1:rimeucwRrst PLv:.:.. -kRPA.•huidshi beeaYol-&G trdWAhtLie�eca�rmeude •�i7i47�uC . ORANGE COUNTY KOrcn I CAR01 LN.A 2 3 4 Slide #20 FY 0 3- 4 RECOMMENDED BUDGET BUDGIETPUR11C HEARINGS DATE Budget And Capital Investment Plan(CIF) May 9 8t June 1 BUDGET WORK SESSION SCHEDT-LE DATE S-ohcols,Duth:tim Tech,and Outside Agencies iwlay 11 Fire Diutrict,Public Safety and Human Services May 18 Support Services,General Government and May 23 Cammonity Ser{Viceg Budget Amendments and Resolutionof Intent to June S Adopt f - FY2A23-24 0perating an€l CIF Budget Adoption June 20 ORANGE COUNTY NORTI I CAROLINA 5 6 7 11 1 Slide #21 F 0 - 4 RECOMMENDED BUDGET DOCUMENT AVAIL.A 31L ITY * Clergy: a) ]Board of Commissioners • Courity Budget Office * Change Counw Ubrary • Chapd Hill PuMe 1ih ry * Orange Cnunr}. W&!5iie - http.//orarngecount-ync,gov ORANGE COUNTY NOFM I CAR01ANA 2 3 4 Slide #22 F 0 - 4 RECOMMENDED BUDGET MISSION STATEMENT Orang a County:exi sts to pro%-ide gov a rnmer taJ semis es nev-ded by our Residents or mandated by the State of Noah Carolina. To provide these qualitk service&e ffi ciently,we must, ❑ Serve the Res ident&of Orange Count} —Our Residents Come Firs ❑ Depend on the energy,skills. and dedication of at our emplovresand k-olunteera; ❑ Treat all our Residents and Employees with fairness,respect,"d untie rs tandirl* ,rye Coyn(y Residerrrs Come Frise ORANGE COUNTY NOFM I CAROLINA 5 6 7 12 1 3. Public Comments 2 The board held a public hearing to receive comments on the FY24 recommended budget. 3 4 A motion was made by Commissioner Fowler and seconded by Vice-Chair McKee to open 5 the public hearing. 6 7 VOTE: UNANIMOUS 8 9 Public Comments: 10 Margo Lakin asked the Board to maintain the budget lines for Fairview Park improvements 11 and mitigation in the capital investment plan. She said that Fairview Park is an ideal location for 12 meeting the public's recreational needs. She said there is a community center and existing tennis 13 courts at the park. She said the additional three courts would increase availability to residents. 14 She said that Fairview Park is in a walkable neighborhood and used by local and county residents. 15 She said she believes the park is under capacity and there is untapped potential to build what the 16 public needs for recreational facilities. She said there is easy access and egress for cars, 17 reducing traffic within the neighborhood. She said earmarking development funds now to meet 18 current and future needs is both progressive and proactive on the county's part. 19 Jon Klein read the following statement: 20 "1 have been an Orange County resident since 1984. 1 am a retired family physician, a former 21 member and chair of both the Orange County Board of Health, and the Orange County Schools 22 Health Advisory Council. I speak with you tonight as the President of Swim for Charlie a 501 (c) 23 3 charitable organization with a mission "To equip children with life-saving water safety skills by 24 providing a high-quality water safety program to second grade North Carolina students." 25 Drowning is one of the leading causes of death in children. 80% of children in low-income 26 households have no water safety skills. 64% of Black, 45% of Latino, and 40% of white children 27 have little to no swimming ability. 10 people drown each day in the US. Drownings can be reduced 28 by 88%with a structured water safety skills program. Swim for Charlie was formed as a memorial 29 legacy to Dr. Charles van der Horst who was an Orange County resident, internationally known 30 infectious disease physician, Public Health crusader, philanthropist, and social equity advocate. 31 He worked tirelessly to improve the health of those most vulnerable and he had a deep love for 32 children. Swim for Charlie has been providing an 8-lesson water safety program to Orange 33 County Schools' 2nd graders since February 2020. The program began in the 3 highest need 34 Title I Orange County Schools. This year the program expanded to include all 7 Orange County 35 Schools, offering the program to over 500 students. Swim for Charlie measures its success by 36 participation and achievement. With a participation rate of 95% the program is valued by parents 37 and students. For students starting with no water safety skills 65% have been made water safe, 38 this translates to 200 students who now know how to save themselves if they fall into a body of 39 water, such as a retention pond or lake. I have been told by teachers that there is greater 40 attendance at school during the weeks of Swim for Charlie, as well as increased confidence in 41 class resulting in improved academic achievement for those students participating. Swim for 42 Charlie has submitted an Outside Agency Grant to help fund the continued expansion of the 43 program from the 3 high need schools to include the additional 4 schools. The funding will help 44 pay for part of the Program Director's salary as well as the cost of lifeguards and instructors. 45 Other costs include swimsuits and towels for students who cannot afford them, a mesh bag for 46 each student to transport their swimsuit/towel, certificates for students, pool supplies, and plaques 47 to each new school in the program. Due to the significant impact Swim for Charlie has made and 48 will make for Orange County citizens I request that you fund the grant. Thank you. 49 Jim Tucker said he is a 26 year resident of Orange County. He said he was previously a 50 board member for Community Home Trust. He said he was at the meeting to speak about Swim 51 for Charlie, an organization for which he is a current board member. He said Swim for Charlie is 13 1 a public/private partnership. He said the school district provides the transportation for the 2 students, the Sportsplex provides the aquatic facility, and Swim for Charlie provides the program, 3 equipment, and instructors. He said was a volunteer at Swim for Charlie for students at Efland 4 Cheeks Elementary School. He said he saw firsthand what the program means for students. He 5 said the grant will continue their ability to offset some of the program costs and to offer the 6 program in all Orange County elementary schools. He said all competitive swimmers start as 7 beginner swimmers. He said he learned to swim because his grandmother lost a brother to 8 drowning. He said his grandmother made sure all of her grandchildren knew how to swim. He 9 said Swim for Charlie is here so that his family's experience will not be repeated for the families 10 of Orange County. 11 Matt McDermott said he has lived in Hillsborough for 24 years. He said he is an advocate 12 for initiatives that support sound bodies, minds, and souls. He said he especially supports 13 initiatives that maximize pre-existing resources and minimize unnecessary tax burdens. He said 14 he supports recommended funding for improvements at Fairview Park. He said the funding would 15 allow for expanded tennis and pickle ball access to accommodate a growing need. He said he 16 also supports the mitigation funding which will plant the seed of continued fiscal and responsible 17 future growth in a strategically located recreational park. He said the recommended funding 18 demonstrates smart growth and supports the county's commitment to climate change mitigation. 19 He asked the Board to support the recommended funding. 20 Sally Merryman said she is a 28 year resident of Orange County and has owned a home 21 in western Orange County for 19 years. She said she is a 26 year veteran teacher and has 22 worked at the same school in Chapel Hill for 22 of those years. She said she serves as the acting 23 president of the Chapel Hill Carrboro Association of Educators. She asked the Board to vote for 24 the County Manager's recommended budget. She said it is the closest alignment of the 25 continuation request and the County Manager's proposal. She praised the County Manager and 26 the school districts for collaborating during the budget process. She said that collaboration will 27 benefit more county students. She said that tax increases no matter how small are not often 28 welcome, but as the state legislature continues to choke public schools to fund private school 29 vouchers, we must act boldly with county budget and must fund schools first. 30 Karen Riley read the following statement: 31 "1 am Karen Riley, president of United Voices of Efland Cheeks. I'm joined tonight with several 32 members of our board of directors. We have operated the Efland Cheeks community center since 33 2016 under an agreement with Orange County. Under this agreement, we provide programs to 34 the community and Orange County maintains the building. Since COVID, the Efland Cheeks 35 Community Center has grown dramatically. We regularly host over a hundred people each week 36 at the center. Our community events typically attract 200-300 people. We honored Efland's 37 seniors with a sit down holiday dinner serving 80 people. If you have been in the center, you 38 know that it's a lot of people to fit in a very small space. Over the next few months, we will be 39 adding summer STEM camp, a senior exercise class, a teen council and a family movie night. 40 Everything we do is free and accessible. Remember— Efland doesn't have healthclubs, a library 41 or public meeting spaces. The center is an essential community space. But the building is too 42 small to meet the Community's needs. Last year, we had a wait list of 20 kids for our afterschool 43 program. We are forced to limit summer camp to 12 kids a week. We need more space — 44 desperately. If you have been in the center, you know that there's one main room with a few small 45 offices. Last year, because of space constraints, we were forced to turn away kids for afterschool. 46 There's no place for community groups to meet if classes are going on. We are asking for a 47 capital investment of $100,000 to expand the center and paint the exterior. These funds would 48 cover the cost fully enclose the concrete slab in the back of the building to create a conditioned 49 meeting room and additional storage space. Your Asset Management team provided the estimate 50 which includes design fees and exterior painting. Please appreciate that this is UVECs first capital 51 request since the center opened in 1994. This investment will get us through the next 3 years or 14 1 longer. As you know, Efland is often left behind when it comes to county resources and services. 2 Please show us that is no longer the case. Please grant this request so that we can give Efland 3 Cheeks families the services they deserve." 4 Meaghun Darab said she is on the PORCH Hillsborough Board of Directors. She said 5 PORCH Hillsborough is a dynamic volunteer group to help with food insecurity. She said that 6 they applied for Outside Agency Funding. She said they partner with Orange County Schools, 7 the county, and Cedar Grove for stocking pantries and making food distributions. She said she 8 hopes that their funding grant will be supported. She said she was happy to see the 10% funding 9 increase for schools. She said she hopes the increase helps keep teachers in the classroom. 10 She said that Orange County Schools have increased Title I schools, and students qualifying for 11 free and reduced lunch. She said families need support. She asked the Board to approve the 12 10% increase for schools. She said she supported the increase for Fairview Park. She said 13 Fairview seems to be centrally located and is on the bus system, and is in a walkable community. 14 She said that the $3 million mitigation can hopefully expand services at that location. 15 16 A motion was made by Vice-Chair McKee and seconded by Commissioner Fowler to close 17 the public hearing. 18 19 VOTE: UNANIMOUS 20 21 The Board transitioned to a Work Session. 22 23 24 4. Adult Care Home Community Advisory Committee —Appointment Discussion 25 The Board considered an appointment to the Adult Care Home Community Advisory Committee. 26 27 BACKGROUND: The Adult Care Home Community Advisory Committee works to maintain the 28 intent of the Adult Care Home Residents' Bill of Rights for those residing in licensed adult care 29 homes. The members of this committee also promote community involvement and cooperation 30 with these homes to ensure quality care for the elderly and disabled adults. 31 32 The Board of County Commissioners appoints all ten (10) members. 33 34 REMINDER: As of July 1, 2017, House Bill 248 was adopted in the North Carolina General 35 Assembly regarding the training period for pending members of the"Adult Care Home Community 36 Advisory Committee and Nursing Home Community Advisory Committee". Applicants will be 37 selected from the County "Applicant Interest List" for a condensed training, and if the applicant 38 successfully completes the training, the individual would be recommended for appointment. 39 Therefore, when an applicant is recommended for appointment, it would initially be for a one year 40 preliminary term and the training will have already been completed. 41 42 The following individual is recommended for Board consideration: 43 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Jacqulyn At-Large Partial Term 03/31/2024 Pod er 44 45 SPECIAL NOTATION: None of the other applicants have completed the mandatory pre- 46 appointment training, and are therefore not eligible for appointment at this time. 15 1 If the individual listed above is appointed, the following vacancies remain: POSITION EXPIRATION VACANCY INFORMATION DESCRIPTION DATE At-Large 06/30/2023 Vacant since 10/01/2022 At-Large 06/30/2024 Vacant since 10/17/2020 At-Large 10/31/2024 Vacant since 10/17/2020 At-Large 10/31/2023 Vacant since 05/12/2020 At-Large 06/30/2024 Vacant since 10/31/2017 At-Large 03/31/2025 Vacant since 10/01/2022 2 3 Tara May, Deputy Clerk to the Board, introduced the item. She said that Jacqulyn Podger 4 already serves on two advisory boards. 5 6 The Board agreed by consensus on the recommended applicant. 7 8 9 5. Affordable Housing Advisory Board —Appointments Discussion 10 The Board discussed appointments to the Affordable Housing Advisory Board. 11 12 BACKGROUND: The Affordable Housing Advisory Board prioritizes affordable housing needs 13 and assesses project proposals. The Board also publicizes the County's housing objectives, 14 monitors the progress of local housing programs, explores new funding opportunities, and works 15 to increase the community's awareness of, understanding of, commitment to, and involvement in 16 producing attractive affordable housing. As a general practice, this board has decided not to make 17 recommendations for vacancies going forward. 18 19 The Board of County Commissioners appoints all fifteen (15) At-Large members. 20 21 The following positions and individuals are presented for Board consideration: 22 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Mary Towell At-Large First Full Term 06/30/2026 reappointment Paul Voss At-Large First Full Term 06/30/2026 (reappointment) BOCC At-Large First Full Term 06/30/2026 Appointment BOCC At-Large First Full Term 06/30/2026 Appointment BOCC At-Large Partial Term 06/30/2024 Appointment 23 24 If the positions listed above are filled, no vacancies remain. 25 26 Tara May, Deputy Clerk to the Board, introduced the item. She said that Paul Voss is no 27 longer interested in reappointment to the board. 28 The Board agreed by consensus to reappoint Mary Towell. 29 Chair Bedford suggested Matthew Ferguson and Andrew Robinson. 16 1 Commissioner Richards suggested Hunter Beattie, who has worked with Habitat for 2 Humanity and TABLE in Carrboro. 3 Chair Bedford said she was aware of Hunter Beattie from his work with Communities in 4 Schools. 5 Commissioner Hamilton asked if Hunter Beattie was on other boards. 6 Tara May said he is on the Board of Equalization and Review. 7 Chair Bedford said that the Board of Equalization and Review does not meet regularly, 8 so the Board of Commissioners has made exceptions for that in the past. 9 Commissioner Richards asked if it is an "on-call" type of board. 10 Chair Bedford said yes, when there is an appeal. 11 Tara May that the board is a quasi-judicial board, which is not considered one of the 12 county's advisory boards under the policy. 13 Commissioner Portie-Ascott suggested Paula Kotarakos. She said Paula Kotarakos had 14 experience in the multi-family housing industry, which would be a good addition. 15 Commissioner Richards and Chair Bedford noted that because she is in the Cheeks 16 Township, it would give the board a better geographic representation. 17 The Board agreed by consensus to appoint Matthew Ferguson, Andrew Robinson, Hunter 18 Beattie, and Paula Kotarakos. 19 20 21 6. Arts Commission —Appointment Discussion 22 The Board considered an appointment to the Arts Commission. 23 24 BACKGROUND: The Arts Commission recommends strategies to promote the artistic and 25 cultural growth of Orange County, advises the Board of Commissioners on matters involving the 26 arts, and acts as the granting panel for funding programs available to individual artists and non- 27 profit groups sponsoring arts projects in Orange County. 28 29 The Board of County Commissioners appoints all fifteen (15)At-Large members. 30 31 The following individuals are recommended for Board consideration: 32 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Gideon Young At-Large First Full Term 03/31/2026 33 34 If the individuals listed above are appointed, the following vacancies remain: 35 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE At-Large 03/31/2024 Vacant since 12/01/2022 UNC Student 06/30/2023 Vacant since 12/01/2022 Representative At-Large 03/31/2026 Vacant since 03/31/2023 36 37 Tara May, Deputy Clerk to the Board, introduced the item. She said that there will be the 38 opportunity to vote on a change to the Arts Commission membership to allow the appointment of 39 non-residents. She said there is interest from the Arts Commission to appoint the executive 40 director of the Arts Center to one of the At-Large positions. 17 1 The Board agreed by consensus on the recommended applicant. 2 Chair Bedford suggested Ryan Jackson for one of the At-Large positions. 3 Commissioner Hamilton suggested Mark Miller and also though Ryan Jackson would be 4 a good fit. 5 The Board agreed by consensus on Mark Miller for an At-Large position. 6 The Board agreed to hold one At-Large position open for a recommendation from the Arts 7 Commission. 8 9 10 7. Carrboro Board of Adjustment—Appointment Discussion 11 The Board considered an appointment to the Carrboro Board of Adjustment. 12 13 BACKGROUND: The Carrboro Board of Adjustment hears and decides appeals from any order, 14 decision, requirement, or interpretation made by the Zoning Administrator. It also hears and 15 decides on applications. 16 17 The Board of County Commissioners appoints two (2) members, representing the Carrboro ETJ 18 and the Transition Area. 19 20 The following individual is recommended for Board consideration: 21 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM John Baker Carrboro ETJ Second Full Term 02/28/2026 22 23 NOTE:The Carrboro Town Council recommended the reappointment of a Carrboro Town resident 24 to the Carrboro ETJ position due to a lack of applicants from the ETJ at the time they reviewed 25 applications. Since that review, an application from an ETJ resident has been received. 26 27 If the position listed above is filled, no vacancies remain. 28 29 Tara May, Deputy Clerk to the Board, introduced the item. She said that another person 30 applied from the ETJ named Nicholas Stover. She said that Carrboro has not yet had a chance 31 to review his application. 32 Chair Bedford said the Board ought to consider Nicholas Stover, since he lives in the ETJ. 33 Commissioner Richards said his application came in too late for Carrboro to review. She 34 said having someone from the ETJ is a priority for the Board. 35 The Board agreed by consensus on Nicholas Stover. 36 37 38 8. Carrboro Planning Board —Appointments Discussion 39 The Board considered appointments to the Carrboro Planning Board. 40 41 BACKGROUND: The Carrboro Planning Board studies and makes recommendations to the 42 Carrboro Town Council for proposed and actual developments in Carrboro. It also develops and 43 recommends policies, ordinances, and administrative procedures, and performs any other duties 44 assigned by the Town Council. 45 18 1 The Board of County Commissioners appoints two (2) members, representing the Carrboro ETJ 2 and the Transition Area. 3 4 The following individuals are recommended for Board consideration: 5 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM David H. Clinton Carrboro ETJ Seventh Full Term 02/28/2026 Susan Poulton Joint Planning Fifth Full Term 02/28/2026 Transition Area 6 7 If the positions listed above are filled, no vacancies remain. 8 9 Tara May, Deputy Clerk to the Board, introduced the item. She said that David Clinton 10 has been in the position since 2004, but indicated he would be willing to continue serving, but he 11 would also step aside if there were other applicants. She said that there is another applicant from 12 the ETJ, Terri Buckner. 13 The Board agreed by consensus on Susan Poulton for the Joint Planning Transition Area 14 position and Terri Buckner for the Carrboro ETJ position. 15 16 17 9. Commission for the Environment—Appointment Discussion 18 The Board discussed an appointment to the Commission for the Environment. 19 20 BACKGROUND: The Commission for the Environment advises the Board of Commissioners on 21 matters affecting the environment with particular emphasis on protection. It educates public and 22 local officials on environmental issues and performs special studies and projects. It also 23 recommends environmental initiatives and study changes in environmental science and local and 24 federal regulations. 25 26 The Board of County Commissioners appoints all 15 members, including 10 At-Large members 27 and 5 members with expertise in specific fields. 28 29 The following individual is recommended for Board consideration: 30 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Wilson Greene At-Large First Full Term 12/31/2025 31 32 If the individual listed above is appointed, the following vacancy remains: 33 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Water Resources 12/31/2024 Vacant since 03/12/2023 34 35 Tara May, Deputy Clerk to the Board, introduced the item. 36 The Board agreed by consensus on the recommended applicant. 19 1 Commissioner Hamilton asked what the qualifications are for the Water Resources 2 position. 3 Tara May said she would send that information to the Board. 4 5 6 10. Jury Commission —Appointment Discussion 7 The Board considered an appointment to the Jury Commission. 8 9 BACKGROUND: The Jury Commission reviews the list of potential jurors and prepares the jury 10 list. One appointment is made by the Board of Commissioners, one appointment is made by the 11 Senior Resident Superior Court Judge, and the third appointment is made by the Clerk of Superior 12 Court. 13 14 The following individual is presented for Board consideration: 15 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Phyllis Horton At-Large First Full Term 06/30/2026 (BOCC Appointee) (reappointment) 16 17 If the position listed above is filled, no vacancies remain. 18 19 Tara May, Deputy Clerk to the Board, introduced the item. 20 Commissioner Portie-Ascott noted that the applications are dated from 2019. 21 Tara May said she reached out to all of the applicants and they indicated that they are still 22 interested. She said that because the Board only makes one appointment there is often a long 23 time between when an application is submitted and when it is considered. 24 The Board agreed by consensus on the recommended applicant. 25 26 27 11. Orange County Board of Adjustment—Appointments Discussion 28 The Board considered appointments to the Orange County Board of Adjustment. 29 30 BACKGROUND: The Board of Adjustment hears and decides on variance applications, appeals 31 submitted related to official decisions/determinations made by the Planning Director, reviews and 32 takes action on Class B Special Use Permit applications, as well as matters required to pass by 33 the Unified Development Ordinance. 34 35 The Board of County Commissioners appoints all seven (7) members. Due to the nature of its 36 work, the Board of Adjustment does not make recommendations for appointment. 37 38 The following individuals and position are presented for Board consideration: 39 40 41 42 43 20 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Jeff Scott At-Large Second Full Term 06/30/2026 Elizabeth At-Large First Full Tern 06/30/2026 Bronson Reappointment BOCC Alternate First Full Term 06/30/2025 Appointee 1 2 If the positions listed above are filled, no vacancies remain. 3 4 Tara May introduced the item. 5 The Board agreed by consensus on the recommended applicants. 6 Tara May said that the only other applicant serves on several boards already. 7 Chair Bedford said she thought they should continue to advertise the alternate position, 8 unless it was time sensitive. 9 John Roberts said this board meets as necessary. He said they are a quasi-judicial board, 10 so if there is a special use permit or an appeal of a zoning officer's decision, the Board of 11 Adjustment would need to hear those. 12 13 14 12. Orange County Parks and Recreation Council —Appointments Discussion 15 The Board considered appointments to the Orange County Parks and Recreation Council. 16 17 BACKGROUND: The Orange County Parks and Recreation Council consults with and advises 18 the Department of Environment, Agriculture, Parks and Recreation, and the Board of County 19 Commissioners on matters affecting parks planning, development and operation; recreation 20 facilities, policies and programs; and public trails and open space. 21 22 The Board of County Commissioners appoints all 12 members with representatives from each of 23 the County's townships plus the municipalities. 24 25 The following individual is recommended for Board consideration: NAME POSITION DESCRIPTION TYPE OF EXPIRATION APPOINTMENT DATE TERM Louise Flinn Bingham Township First Full Term 03/31/2026 Hannah Darr At-Large Partial Term 03/31/2025 Jessie L. Little River Township First Full Term 03/31/2026 Birckhead (move from At- Large) Grayson Shinn Youth Member First Full Term 03/31/2026 (non-voting) Andrea Chapel Hill Township First Full Term 03/31/2026 Zimmerman Reappointment Dr. Xilong Town Limits of Chapel Hill Second Full Term 03/31/2026 Zhao 26 27 If the individuals listed above are appointed, no vacancies remain. 21 1 Tara May introduced the item. 2 Commissioner Hamilton asked if they should appoint more males to the council to create 3 more gender balance. She suggested Trevor Robinson for the At-Large position. 4 Commissioner Fowler suggested Will Spoon for the At-Large position. 5 Commissioner Richards suggested that Tara May speak to staff liaisons as to why a 6 recommended applicant was not chosen. 7 The Board agreed by consensus on Louise Flinn for the Bingham Township position, 8 Jessie Birckhead for the Little River Township position, Trevor Robinson for the At-Large position, 9 Grayson Shinn for the Youth-Member position, Andrea Zimmerman for the Chapel Hill Township 10 position, and Xilong Zhao for the Town Limits of Chapel Hill position. 11 12 13 13. Adjournment 14 A motion was made by Commissioner Fowler and seconded by Commissioner Hamilton 15 to adjourn the meeting at 7:58 p.m. 16 17 VOTE: UNANIMOUS 18 19 20 Jamezetta Bedford, Chair 21 22 23 Laura Jensen 24 Clerk to the Board 25 26 Submitted for approval by Laura Jensen, Clerk to the Board. 27 Attachment 4 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET WORK SESSION 5 May 11, 2023 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Budget Work Session on Thursday, 9 May 11, 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Earl McKee, 12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, and Phyllis Portie-Ascott 13 COUNTY COMMISSIONERS ABSENT: Commissioner Anna Richards 14 COUNTY ATTORNEYS PRESENT: John Roberts 15 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 16 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 17 appropriately below) 18 19 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present 20 except Commissioner Richards. 21 22 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to 23 delay discussion of Durham Technical Community College until the May 18, 2023 Budget Work 24 Session. 25 26 VOTE: UNANIMOUS 27 28 29 1. Discussion Regarding Outside Agencies Funding for FY 2023-24, Pg. 198 30 31 BACKGROUND: The County Manager presented the FY 2023-24 Recommended Budget 32 (https://www.orangecountync.gov/budcget) on May 2, 2023. Since that time, the Board has 33 conducted one public hearing to receive residents' comments regarding the proposed funding 34 plan. This is the first opportunity for the Board to discuss next year's recommended funding 35 plan related to Outside Agency and Education funding. 36 37 Outside Agency Funding: The recommended Outside Agency Funding can be found on page 38 198 of the Manager's Recommended Budget. Six (6) major outside agencies are being funded 39 in departmental budgets to provide better accountability, coordination and client outcomes. This 40 amounts to $937,656 funded outside the outside agency pool of funding. This lowers the 41 outside agency target to 5.6% of General Fund Expenditures, less education. The 42 recommended budget allocates $1,037,016 to the remaining forty-two (42) agencies, or 7% 43 above the target. Additionally, there is $45,000 in outside agency funds outside of the General 44 Fund in the Visitors Bureau Fund. Those agencies will be managed by the Visitors Bureau and 45 the Arts Commission. 46 47 2 1 Bonnie Hammersley, County Manager, made the following presentation: 2 3 Slide #1 ORANGE COUNTY NORTH CAROLINA FY2023-24 COUNTY MANAGER RECOMMENDED BUDGET Outside Agencies May 11, 2023 BOCC Work Scssioti 4 5 Bonnie Hammersley said the Outside Agencies process begins each fall. She said there 6 is a standard application for funding from Chapel Hill, Carrboro, and Orange County for 7 nonprofits with 501(c)(3) status. She said Melissa Allison in her office leads the coordination of 8 outside agencies and sends applications to related advisory boards for review and scoring. She 9 said the advisory boards' scores are reviewed by the County Manager before she holds 10 individual meetings with each applicant. Bonnie Hammersley said she uses the ranking from 11 advisory boards and also depends on input from the Department Director that works with the 12 organization that applied for funding in order to ultimately make a funding recommendation to 13 the Board. She stated there were a few changes to the Outside Agencies process this year, and 14 she will discuss those later in the presentation. She said the input from advisory boards is 15 important to this process and this year, for the first time, she invited the Board of Social Services 16 to meet with the Outside Agencies they scored along with her. She said that worked very well 17 and she may extend that opportunity to other advisory boards next year. 18 Commissioner Portie-Ascott asked how likely it is for a new nonprofit to be funded. 19 Bonnie Hammersley said a new agency could be funded if they supplement the work of 20 Orange County to the benefit of county residents. To give an example, she said there was a 21 new executive director of the Ronald McDonald House that applied for funding through this 22 process a couple of years ago, but was not recommended to receive funding because, while the 23 charity does great work, they do not provide a service that is a function of county government. 24 She said there is a belief it's hard to get funding through this process but not if the agency is 25 providing a service that is a function of county government that the county is not able to provide, 26 or improves a service the county already provides. 27 28 3 1 Slide #2 FY - 4 RECOMMENDED ED BUDGET OUTSIDE AGENCIES Outside Department Apprwred Request Agency FundBudget Agencies Funded r� 58 96 42 G To[�1 91 s 2,436,822 � $ In Fri'2023,24, the integral agencies avwded.5100K+or majority of buiding is Outside Agency finds are mowd into department b0gets to improve Coordination,acc471n1 abilkv and client ourcOme9. An additianal$45,0W is recmninended for Arts and Tourism reWed Outside Agencies in the Visitors Burcan Fund, to be administered by the Orange Coviir'Atts Commission and The Vick*rs Btveml. (Kidzu,Hiusbaruugh Arts Council,The Arts Center,etc.) r ORANGE COUNTY MOWn[CAROLINA 2 3 4 Slide #3 �J■■may■■ FY2023- A RECOMMENDED OMMENDED BUDGET OUTSIDE AGENCIES Department Bridget Line Item Conunujv tti I4=i Taus' HOxLSJJJ8 y'1 ILK S242,3838 S242,358 Intel-Faith Council— 51te1tet ,�1 Housing S23150 526453 5264,453 Intel-Fmtli Councd—Food Social 50,000 575,00075,000 Seiviors Oiangc Congiegations Ill Sarial �{issioit{DCI�fj iies 592,41.5 5103,915 510,915 Senioi Cale of ODUV Social SfO,WO S50,000 550,000 Counts Scivicrs CompASS Centel CTRD 5104,281 104"D0 W4,7D0 Dispxlte-ettloimentCentei CTRD Wlwo 597,M 7,-*0 ORANGE COUNTY M)PA]l(.ARl7].[NA 5 4 1 Bonnie Hammersley said the agencies listed on slide #3 would be moved into 2 department budgets because they receive over$100,000 in funding, or they receive the majority 3 of their funds through Outside Agency funds. Rather than requesting funding annually through 4 the Outside Agencies grant process, she said funding for these identified agencies will be 5 requested by the Department Director, in coordination with the agency's Executive Director, as 6 part of the Department's annual budget. 7 Bonnie Hammersley noted that costs have increased for the agencies due to inflation, 8 especially the agencies that provide food. She noted that Senior Care of Orange County is one 9 of the agencies that is recommended to move into a Department budget because it receives the 10 majority of its funding from the county. 11 Bonnie Hammersley said the increase for just these agencies in the recommended 12 budget is $112,523 over what they were awarded last year. She said the total increase for all 13 Outside Agencies in the recommended budget is $119,981. She said there have not been 14 significant changes to the needs of the rest of the Outside Agencies. She also added that the 15 third column from the left should read "FY2022-23 Approved". 16 17 Slide #4 F 20 3- 4 RECOMMENDED BUDGET OUTSIDE AGENCIES Fundijig Formula M-90 IW/B 89—N 759fo 79—W� 50°16 .69 and belof' Q°'e ORANGE COUNTY WR73[-CAROLINA 18 19 Bonnie Hammersley the table in slide #4 demonstrates the funding percentage based on 20 the advisory boards' scoring. She said once agencies are awarded funds, they have to provide 21 quarterly performance measures to the originating department to ensure they are doing what 22 has been asked. 23 24 25 26 27 5 1 Slide #5 F 2023-24 RECOMMENDED MENDED B U DG ET OUTSIDE AGENCIES Aging ServieeR r_:stiles Housr 'l•r10 525,000 ,r70 I,h ORANGE COUNTY h'OFM f CRRDUN.i 2 3 Bonnie Hammersley said this agency is an adult daycare like Senior Care of Orange 4 County, but does not have medical care. 5 6 Slide #6 F 0 3- 4 RECOMMENDED BUT)C '.-T' OUTSIDE AGENCIES Rehr%-iarat Health LA Futuso S48,406 573,848 573,848 1... 1=seedom Hotisc 550,178 5MI178 550117'� 91. [': SCopr $72,000 190,000 $45,Wl 7r, {:)E FLite:prises 557,344 565,000 565,000 9,': ORANGE COU Y 7 8 Bonnie Hammersley said these outside agencies have all received funding before and 9 continue to work with Orange County. 6 1 Commissioner Hamilton asked Bonnie Hammersley to describe Voices Together. 2 Bonnie Hammersley said they use music and song to help students in Orange County 3 Schools with severe intellectual and development disabilities (IDD). 4 Vice-Chair McKee encouraged commissioners to attend a performance if they can. 5 Bonnie Hammersley said one of the reasons the advisory board that scored this 6 agency's application did not recommend more funding was because they are only serving one 7 school system. She said the agency has asked for recommendations to start serving Chapel 8 Hill-Carrboro City Schools' students as well. 9 Chair Bedford asked which departments supervise these outside agencies. 10 Bonnie Hammersley said these will be supervised by the Health Department but they 11 also have strong relationships with Social Services. 12 13 Slide #7 FY 023- 4 RECOMMENDED BUD ET 0U TS1DE AGE AGEN C IIE Coiiiiiiunity Services Historic l iillsbaiougli 1312,GW 512,000 312,0W 94 rir Co> ussion Big Bsodurs Big sisters 5?, 0 S14.687 S 14,b87 94 Bridge 11 sports 522,500 330,6W S15,OW 78 E3 Carilp S1,125 52,10DO S1,500 87 Historical Frnui&tion '318,730 530,mo 530,000 91 0"UW Comity Past iesslup fm Ycnuig %C00 m,000 S3,000 7-2 Ct&eli ORANGE COLPNT) 14 15 Bonnie Hammersley said the Department of Environment, Agriculture, Parks, and 16 Recreation (DEAPR) will administer the contracts with the agencies on the slide above and the 17 slide below, and the advisory boards supported by DEAPR staff reviewed these applications, 18 with the exception of E3 Camp, which was reviewed by the Library. 19 Commissioner Portie-Ascott asked what E3 Camp is. 20 Bonnie Hammersley said it is a technology camp for students of color. She said this is 21 the second year they have applied and received funding. 22 23 24 25 7 1 Slide#8 FY2023-24 RECOMMENDED BUDGET OUTSIDE AGENCIES ColYuriunity Services Pitciinon-%Vj1ilirt S5,?30 $12�000 $1Z000 93 Thmigle BikcNuLhs 53,7M S51" 551" 92 Swim for.Chadic S13.281 56,641 73 ORANGE COUNTY WOWrl[CAROLINA 2 3 Bonnie Hammersley said Swim for Charlie didn't apply last year, but did apply the year 4 before and the year before that. She noted the Board heard from two people during the Budget 5 Public Hearing on May 9, 2023 about this organization. 6 7 Slide #9 FY2023-24 RECOMMENDED MENDED BUDGET OUTSIDE AGENCIES Fo-od/Nutriti-onal Services Chapel HM,'Caxrliona Mrals $a0,0U0 575,0U0 575,0U0 1U0 on Wheels PORCH—Clupcl HU SIQ,OUQ 5L6,020 5L6,020 W Cfii Ybofo PORCH—HAS1>4iough- S831050 �16,020 73 Table S16AD SINX0 S15AD W Txansplauting Tlm&tions S3,CU0 S l z000 512,O00 95 Will 8 1 Bonnie Hammersley said the increases requested in this category were funded because 2 many of the increased costs were due to inflation. She said they work closely with Social 3 Services to coordinate food. She said PORCH-Hillsborough didn't apply last year, but did apply 4 this year. She said their application ranked low because their request included funding for a 5 local food provider and the agency had handpicked a local provider but the county would 6 require a competitive bid process to identify an entity to fill this role. She said PORCH will work 7 with Social Services staff to strategize how to receive more funding for this and other initiatives. 8 9 Slide #10 FY2023-24 RECOMMENDED BUDGET OUTSIDE AGENCIES Health Orange County Rspr $62.000 561,00o S61,000 92 Canis ?ImuiedI'Loilthood S2L.LXJL) S2L).LXJLw S 4}.L}OL) 1}3 ORANGE COUNTY :ORA]L CAROLINA 10 11 12 Slide #11 FY2023- 4 RECOMMENDED BUDGET OUTSIDE AGENCIES Housing Center for Comcalmity $37,504 S50,DOo $37,5Uo 86 Sclf Hclp Comemuutr Sxpo S30,000 S22,HO 88 Ea ipowei merit Fluid EMPUWERnxeat 34C,U00 $6%wo #60,000 93 Habitat foi Hlunaraty SM,1)00 S93,00Q S93,co) 92 PecV[ec Hamra 39,450 S14,000 $10,;A0 $4 RebLu]dugTogerlYei 515,UCA St5,o0o 511,250 80 ORANGE COUNTY LwOK]I L CAROLINA 13 9 1 Bonnie Hammersley said there is great need in this category. She said those who 2 received less than requested were due to the ranking, not because there isn't a need. She said 3 the scoresheets are available upon request. 4 Commissioner Fowler asked what the Center for Community Self Help and Rebuilding 5 Together do. 6 Bonnie Hammersley said the Center for Community Self Help works in the Northside 7 neighborhood and works on financial planning. She said they also provide property tax 8 assistance to homeowners. She said Rebuilding Together helps with rehabilitating houses. She 9 said they are in a consortium with Habitat and rehabilitation staff with the county and Chapel 10 Hill. She said these agencies were all brought together to have one entry point for people 11 applying for their houses to be rehabilitated. She said that Habitat also receives money from the 12 county for rehabilitating homes. 13 Commissioner Fowler asked what the Community Empowerment Fund does. 14 Bonnie Hammersley said this agency's goal is to help to people experiencing 15 homelessness, and others, reach their employment, housing, and finance goals. She said this 16 agency housed the Housing Coordinator position for a while under a contract with the county 17 before it became an in-house position. 18 19 Slide #12 F 2023-24 RECOMMENDED BUDGET 0UTSIDE AGENCIE Office of Equity & Inclusion E1 Centuv Hispauo S41,800 S43,9$0 S34,463 81 CHCCS Foslndaf1011 50 S51000 S2.MO 77 Refugee Coaunwn ty So S10,000 S?,3U0 89 PaLtne:slup Marian chrckjacksml S10,000 S22,000 S22.000 % Ceittei Rc igee Support Center $500 $5,000 ORANGE COUNTY T40F f7 I CAROLINA 20 21 Bonnie Hammersley said the CHCCS Foundation is only requesting money for the Blue 22 Ribbon Mentor Advocates program from Orange County, and they are requesting money from 23 Chapel Hill and Carrboro for other needs. She said they did not request funding from the county 24 last year but have in the past and have received awards. 25 26 10 1 Slide #13 FY2023-24 RECOMMENDED BUDGET OUTSIDE AGENCIES juvenile/Adult justice Services Baohneraug youth SLQ,QCIQ 5 kWO $2%WO 90 Oxford Hotase 50 55,000 ZA0 90 Re-enttg House Phis 1 mo $25,CW 525,000 90 'F01s1ntaers foi Youth SLO WO SLQ,70Q SLQ,'UO ORANGE COLT,41 . NOFM I CAPOLIN:x 2 3 Bonnie Hammersley said Oxford House was not awarded funding this year, but their 4 request this year included a program that the county asked them to do regarding re-entry. She 5 said sometimes agencies are doing great work, but it's not something the county should be 6 involved in. 7 8 Slide #14 F 2023-24 RECOMMENDED BUDGET OUTSIDE AGENCIES Social Services Club Nova $18,730 318,75o4 S18,7M 99 Family Raac uig P=ncrs S.5,00Q S 10,OCU S 10,000 9-3 OC DisabiLty A1v^aieness GAInci1 8,513 $28,Oo0 S1 ,0o0 ?' Oiauge Countp L.tteoc' S 1G,L 7 S27,UC0 516, 0 88 COLIMA The Exchange Chtb $14,252 J14,687 J14,687 98 ORANGE COUNTY Norcn[CAROLINA 9 11 1 Bonnie Hammersley said Club Nova gets Maintenance of Effort (MOE) funding. The 2 county's award would cover non-reimbursable expenses the agency cannot get from Alliance 3 Health. 4 5 Slide #15 FY2023-24 RECOMMENDED BUDGET OUTSIDE AGENCIES Unfunded Agencies Fatlursonthe �1_',56i Slit 49 MOW The Ale of the S�,62� S5,625 �9 Tmaig]c The Art'nisi apr Institute ,ROR S5,0R0 SR Sl Childcare Services S0 S3�,000 so �8 Hope Rmovation S26,500 s5o,00o SO 69 orange Cokintl 53G 000 S40,000 so 69 J gwAge 4 ORANGE COUNT' NORM 1{ MN 11«-1 6 7 Bonnie Hammersley said the agencies on the slide above were not funded this year due 8 to low application scores. 9 10 Slide #16 Questions ORANGE COUNTY h] Wn[CAROLLNA 1 1 12 Commissioner Hamilton asked what percentage of the county's portion (minus 13 education) of the recommended budget is allocated to Outside Agencies. 14 Bonnie Hammersley said staff will provide that information. 12 1 Kirk Vaughn, Budget Director, stated it is around 1.34%. 2 Chair Bedford asked Bonnie Hammersley to explain the budget amendment process. 3 Bonnie Hammersley said any commissioner with an amendment should send an email 4 to her, Travis Myren, and Kirk Vaughn. She said staff will put the amendments on the website 5 as they come in so the public can view them. She said the Board will vote on the amendments 6 on June 8. She asked the Board to send any amendments by Friday, May 26, 2023 in order for 7 staff to post them in time for the Budget Public Hearing on June 1. 8 Chair Bedford said the Board may need to consider changing the percentage target for 9 Outside Agencies. 10 Bonnie Hammersley said that could go through as a budget amendment. She said there 11 was $1 million at the time Outside Agencies funding started, and at the time, $1 million was 12 1.2% of the budget, minus education, but the budget has since grown. 13 Chair Bedford reminded the Board that there was a new law last year that if any 14 commissioners sat on the boards of an outside agency that was recommended to receive 15 funding, they could not vote on the county's budget. She asked if all commissioners are able to 16 submit budget amendments. 17 Bonnie Hammersley said yes, because none of the commissioners serve on the boards 18 for any of these agencies. 19 20 2. FY 2023-24 Operating and CIP Budget Discussions, regarding: 21 • Chapel Hill-Carrboro City Schools, Pg. Pgs. 134-137 of the Operating Budget and 22 Pgs. 116-133 of the Capital Investment Plan 23 • Orange County Schools, Pgs. 134-137 of the Operating Budget and Pgs. 134-143 24 of the Capital Investment Plan 25 26 BACKGROUND: The County Manager presented the FY 2023-24 Recommended Budget 27 (https://www.orangecountync.gov/budget) on May 2, 2023. Since that time, the Board has 28 conducted one public hearing to receive residents' comments regarding the proposed funding 29 plan. This is the first opportunity for the Board to discuss next year's recommended funding 30 plan related to Outside Agency and Education funding. 31 32 Education Operating Funding: The Manager's Recommended Education Funding can be 33 found starting on Page 134 of the Recommended Operating Budget. The budget provides 34 $130,852,731 to both School Districts, an increase of $10,510,111 from FY 2022-23 funding. 35 Per-pupil Current Expense funding is recommended to increase from $4,808 to $5,346. This will 36 provide Chapel Hill-Carrboro City Schools (CHCCS) $60,158,538 and Orange County Schools 37 (OCS) $42,784,038. In addition, the Manager's Recommended Budget includes a 1.5 cent 38 increase to the CHCCS District Tax, which will provide an additional $2,095,301 to support the 39 district's continuation request. 40 41 Education Capital Funding: The Manager's Recommended Capital Investment Plan details 42 the School Funding Summary on Page 114. There are $303.6 million of school capital projects 43 in the 10 year capital window. The largest investment is a planned $130 million Bond 44 Referendum, with a planned referendum date of November 2024. 45 46 The year one funding will provide $11,492,243 to the school districts in regular allocations. After 47 being adjusted to the FY 2023-24 Recommended Average Daily Membership (ADM) split, 48 CHCCS will receive $6,716,067 and OCS will receive $4,776,176. In addition, CHCCS will draw 49 down $4 million of its Supplemental Deferred Maintenance. 50 51 Travis Myren, Deputy County Manager, made the following presentation: 13 1 2 Slide #1 ORANGE COUNTY NC)R-FH CARC)LINA Budget Work Session #1 Outside Agencies Education Board of Commissioners fork Session May 1 1 , 2023 3 4 5 Slide #2 Education fork Session Agenda ■ Terminology • Total Budgeted Students and Enrollment Trends • Per Pupil Amount • ImpacIof the Special€]islrictTax Funding Recommendations • Undesignated Fund Balance Policy and Amounts ORANGE COUP f 2 NV6RTI I CAROLI NA 6 7 8 14 1 Slide #3 Terminology Average Daily Membership(ADM) — Based vat Department of Public Instruction's Ma rch AWwrit Studimm living In the Dlstliclatttnding a traditional public school Oulof Distncttudents — Stuftnks from outside of the dlstrioL attending a traditional Orange County pupate school — County vt not respantible for funding OuL of Dittrlet Stuftnks Charter School Students — Students lIvIN In am of the Orange County schnnl dl#trlots but attending a cltarlbr teMal Including 0arttr sa#rools In other co-untles — Schaol dlmrlcm mull transmit the local per pWd amount to ttre charter schools serving Orange County students • Total Budgeted Students — Number of suedents for which Orange County gavemnwl pmvldes LmdIng an a per Pupil bans ORANGE COUNTY 1 N1f3WF1-1 CARO INA 2 3 4 Slide #4 Total Budgeted Students FY202 -24 I Chapel Hill-Canrbora City Schools Orange County fthoola� Avamga Daily Membership 11.393 7.122 Allotment from DPI Out of District Deduc#ion (3 ) (118) Charter Students 210 999 Total Budgeted Studenta 11,2" B,m % of Total Budgeted Students 58,44% 41,56% I The numbercf total budgeted students dictates the amount of current expense funding each District 111 recelves. The County must provide the same amount per pupil to each District. F The percentage of total budgeted students Fnfluences how capital and recurring capital funding has historically been divided between the Districts. ORANGE COUNTY 4 N4DRTL L CA R10I-1 NA 5 6 7 8 9 15 1 Chair Bedford said she thought that 5 or 6 years ago Orange County was the only 2 county funding charter schools, but now some other counties are doing the same. 3 Travis Myren said yes, and he was able to find that Wake County changed its policy in 4 2018. 5 Chair Bedford said it's not required for the county to provide the per pupil allocation for 6 charter school students, but it's important to do because they are also Orange County students. 7 Travis Myren said it is also important because otherwise the school system's current 8 expense budget would have to be used to fund the charter students, and then the per pupil 9 allocation for traditional public school students would drop significantly. 10 Vice-Chair McKee asked if counties are required to fund charter students. 11 Chair Bedford said no, but the school districts are required to pass along the per pupil 12 allocation for each charter school student. She said years ago, Orange County recognized that 13 without including the per pupil funding for charter students in the funding for each school district, 14 the per pupil amount for traditional public school students would drop. 15 Vice-Chair McKee asked in a scenario where a school system has 1000 students and 16 100 went to charter schools, how many of those students does a county have to fund. 17 Chair Bedford and Travis Myren said 900 students. 18 Vice-Chair McKee said he doesn't want the implication to be that some other counties 19 are not funding charter students, when the funding is still from the county's allocation of funding 20 to the school system. 21 Travis Myren reiterated that the amount that Orange County provides to school districts 22 as part of their current expense budgets includes the amount the school districts then have to 23 provide to the charter schools. 24 Commissioner Fowler said she read it is state law that the two districts have to be 25 funded the way they are for operating expenses, but not capital expenses. She asked if it makes 26 sense to split the capital funding based on the percentage of budgeted students when the 27 charter school students included in this number are not in the traditional public school buildings 28 and the school districts do not have to pass capital money onto charter schools. 29 Travis Myren said the Board has chosen to do it that way in the past, but it doesn't have 30 to be done that way. 31 Chair Bedford said initially there weren't very many charter students and the argument 32 was that even if 25 students left, buildings still have a lot of fixed costs, so it made sense to do it 33 this way. 34 Commissioner Hamilton said part of the work of the Capital Needs Work Group may be 35 to revisit this concept. She said there are other criteria that can be used to determine the best 36 use of capital dollars given the great capital needs in both school districts. 37 Chair Bedford said it would be politically unfavorable to give all the capital money to one 38 of the school districts and it would also be hard to get people to vote for a bond if they know 39 their schools are getting nothing. She said she does agree that the Board should look at what 40 the consultant recommends and having a plan where the funding may ultimately balance out 41 over time would be good. 42 Commissioner Hamilton said part of the Board's job would be to educate the public 43 about the plan and how the funding decisions are being made. 44 Commissioner Fowler said she thinks this should be discussed at some point, and it's 45 great for the Capital Needs Work Group to make a recommendation. 46 Vice-Chair McKee said at some point, state law may change and the county may be 47 required to fund capital expenses for charter schools. 48 49 16 1 Slide #5 Charter Students • School Distdcts are requlred to transmit the per pupll expenditure to each student living in the District but attendinga Charter School • As part of the Total Budgeted Students calculatlon,the County provides funds tc the District to pay for these Charter Students through the Current Expense Budget • If a student transfers from a Tradlllonal School to a Charter School,the amount Is prorated for the time the student spends in each location Orange County Is not the only County that includes Charter students In the per pupil calculation — Wa%e, Durham, Meoldent)urg (and perhaps mare)counties include Charier studenls in delerminirg the per pupil amount and providing funding through the Currenl Expense Budget ORANGE CQlJNTY 5 KC>RT1 I CAROLINA 2 3 Commissioner Fowler asked what happens if the opposite happens: a charter school 4 student enters a traditional school mid-year. 5 Travis Myren said the school district would then stop paying the charter school for that 6 student, as funding is sent quarterly. 7 Chair Bedford said there is a possibility that timing of the transfer could be an issue and 8 the charter school would not have to send back the prorated amount. 9 Vice-Chair McKee said if ADM numbers on the 451h day doesn't meet what's projected, 10 the county doesn't ask for the money back, but the state does. 11 12 Slide #6 Student Enrollment Over Time Chapel HIII-Carrlsora City Schools Average Daily Merl bwshlp 13AB9 is iu t2AA11 1Y50a i22i6 +2.153 1 � 12.124 72Ym 12.O1J 14,90a 11,66E 11.719 11,7 11-sm 11AM 11.593 11 E0a 11009 10AM 2DR-91 2007-09 2940.1p 2019-11 2011-12 2912-13 2013-19 29#-15 2916-10 201E-17 291r-19 291B-19 2018,2E 2020.2, 2021-22 2022-21 2923.2' Loss or 79 studeetsfor rY2023-24 OKANGE COUNTY a moron 1 CAROL]NA 13 17 1 Travis Myren said the decrease in the number of students didn't actually decrease that 2 much between FY21-22 and FY22-23. He said during there was a hold harmless policy in place 3 so that school districts weren't penalized for the number of students lost during the pandemic. 4 He said the losses occurred over two or three years, but only show in one year on the graph 5 because of the moratorium. 6 7 Slide #7 Student Enrollment Over Time Chapel Hill-carrboroCity Schools Out of distrltt and Funded Charter Students 350 Sip ti: �iY 3iZ 250 30 20 ]ip 3 �RI I1Pnsl In Zm Y53 Sm Y65 [� 30 lip Y17 Y17 lOG . 1 T x x S i ]�R-'JC ]Wa]p ]OOPn Y' aL ]OL1.L1 ]U-U XU-14 Y5 M ]M-M XO L' ]OU.II ]011.11 Increase of 121 Dut of GiaMd Students for FY2023.24 Increase of 5 CnarterStu aenw ORANGE COUNFFY -Ch0ffte$Vd*rdrF?*P mf.Mof804Lal#a1Stuoefft N4DR-YErcwr;oZ-lrww 8 9 10 Slide #8 Student Enrollment Over Time Orange County Schools Average DaiIV McYnbership F� - 7b98 ]Sti JQ2u x.� Tau r,+aa x nx 7299 F.19i T,LR TAW -ti3Y 7AFP 7 d.P3d 4� >DP� >D0� >C�D >DadII 3PL1.11 3P12.1I 3PL].I+ IIY-T '.:hX S]FIr 3PITL 3PIFlY al}p ■1Z�J SCLa 3[3Ia 3[3!a Lass of 60 studentsfor FY2023,24 ORANGE COUNFFY a N4DR-rr-I C-A RMDLIrwA 11 18 1 Slide #9 Student Enrollment Over Time Orange County Schools Out of District and Funded Charter Students 31VB wau 919 �, �a E05 N! Bap 769 +hi N6m'si 6a0 �Up 161 25A 254 Is* 254 254 3S& 336 154 IDQ B4 89 89 El B9 89 89 89 -43 97 � sx u lra maF �n sou rns,> >msu ,raH �u sa��.0 yaca rr.n nu.0 =�wo ylo-u ama,n anm 3em-n Increaso M 48 C harler 8uuderets ORANGE GOUNfrY inr*reawofa out of[NatrtctS udemsforF'Y20Z-A NrC3RXI I C-APJDLINA 2 3 Commissioner Greene asked what percentage the 999 charter students make up of the 4 total student population for Orange County Schools. 5 Travis Myren said 12.5%. 6 7 Slide #10 Student Enrollment Over Time Total Budgeted Students by DfsMut 13 aDa 72 715 12,242 12;]M 12,239 121E0 12.38J 722F4 13,23E 12361 11 TIIG 11A29 17,�3 12 aw � 11,382 71 442 71 53 11 am is am 7.873 FeB7 F 9EE 3.872 sail 8.134 BAM 0.1 ip BAN 8,033 BUD ra37 Man Ir 149 7.227 x I1'2 7 35F --. Ban sago 2087438 20a8439 200.18 2010.11 201142 2012,13 013.14 2D18.7E ZI7E•1E 201E-17 2a13-18 2018.19 2819,2a 2a28.21 21121-22 2922-23 2023,?4 CHGCB 6udgeietl5wdi&nLCMcFam&otld9 StutWits 6Wdq+Mr osfu w7ra*�t nreyror aasalram56.7$%M-56.44 b OCSBudgetedSn3denti}eereaaeor20Sludents ORANGE COUNfFY 8 iD 8udgeredstuden2pereerra,erncreasenham4?22%ro41.55% NroR-T1-1 CAROLINA 9 19 1 Slide #11 Budgeted versus Actual Student Enrollment Ebb" � D�Ironaca eIldgm".Au" Um flIRarrer er�l•Are Aurrur.ar.r�as.l 77• 17aiY n S # TS 02,,22 12a" 1142P ,029 L,a892 G20.21 12312 11 EIi E67 52912?EE G79.1G 12356 122M d5. 53599 01&19 12474 12296 119 53413 DMIE, 12231 12233 d DMIY 17017 12113 J. R371399 r L41sbM dcwd OlRelexa 1fudaI n.J*" CaM QlRe iM JAB JAM 9i 1I-An Mkrrdrd� M 226 9J30iJA7f 3J1 $1.DIM 7,3B3 7AM 1d 5010-19 7,345 7,276 W L7-19 1S4A 7315 2M 3M17 JA61 7.413 IN NL ,'Ao,m Ild a i-w"3ior911h,hCN6i1e•h�'wf�Y.i+LH��CY.18JfM�ladliCiiil�Ihi124L4.1udh11.3[iWfrlfN ORANGE COUNTY• _ d31a0awr Tna.4aF�.mamharcNa.arl4.marhawha.L,ic.d.1}L.Jaa.rdm...�l11 11 \[,R-1-1 L CA R01-1 NA 2 3 Travis Myren said the budgeted amount has almost always been higher than the actual 4 enrollment. 5 6 Slide #12 Per Pupil Allocation - Total current Expanse Budget $102,942,576 Total countywide Budgeted Students 19,256 Per Pupil Amount $5.346 Orarlglr C&Unty funds each bUdgetlyd student in the County by the sane amount per pupil StudentsDistrfct Budgeted Countywide District Per Pupil � Allocation CHCCS 11,253 $5,346 $80,158,53B OCS 8,003 $5,W 542,7U,032 ORANGE CCMJ 1TY 12 Nf3WF1 L CAROI-1 NA 7 8 20 1 Slide #13 Per Pupil Allocation Over Time County Per Pupil funding Amount 141!Mry "PM PAM SSAW is om .. pars 33A 9AB5B 6d99t saws as WM* 5R102 `,d.i67 s'�MF 52A[4 ChwW in Per Pupil Mucation swo-na — s+mna — saoa,oa 9L0?Ap 51ZP,E',i— ,t:ram }t9735 pvm 9wegp 3i2851— SCt3Ad— S10RAp � }Lf17 5(LG0.G]I # iPjo tiY -0 f WDRM LOdAOp c'7'S� 2 3 4 Slide #14 Impact of the Special District Tax ■ Special District Tax only levied on property in the Chapel Hill Carrboro City Schools Dlstrlit - A p"rLy is valued al$1 4 million vs. $2.2 mRion Countywide FY2 02 3-24 Budget Recommends a 1-5 cent increase from 18.30 Cents to l 9_80 Cenis per $100 of valuation Tax rate increase yields$2.09 million to apply to continuation budget needs ■ Total Special District Tax at the new tax rate generates 52 7.7 million to support District expenditures OILA GE COUNFFY 14 N4DRTL L C1k ROL]NA 5 6 Travis Myren said for a home valued at $400,000, the recommended special district tax 7 increase would result in a $60 per year increase to the homeowner's tax bill. 8 9 21 1 Slide #15 Impact of the Spacial District Tax Chapel Hill Cardwra City Schools"trictlax Rate HiAury vno vm izse 16 b7 ±:94:ax 3036 24R mN zroa�mv RigM1G 2.3 A xlu fur �o —+stj anu.� 3vmxi¢maanoELM �;s v.eevm — — — — — — _ — ORANGE COUNTY ?s ItiC}RTL L CIA ROI_l NA 2 3 4 Slide #16 Impact of the Spacial District Tax CHCCS Per Pupi I H istary with Diskrict Tax mom #xNl SUM s7pm n ■ ss,aro * Ls sew ssnsa 52m - — — — } F1']L�]R-0F RXKO-10 MDU-il ar2DU t+ HIM-M WINT-tB RIDB-2D w2xtd2 p2m-M ORANGE COUNTY 1 E. NORTL L CAROLINA 5 6 7 22 1 Slide #17 F` 20 -24 Funding Recommendations Total . . District + Current Expense $102.! 42.576 iLomi ftming ru opewng Etpenses RmurringCapl.tal $2.-700,- Q 1127mIYonpay-go+1130DO03MxnrenudInOP Debt erVaci� $21,322,130 Pnnupel and ireeresl paan�an school dem Health& Safety Contracts $3,8.86,0 5 one Scrroal Nurye perfaufh One Sare44 OPfifler bar Fbdda and H9h C"ds TOTAL 4130,852,731 Ca+cuiation of Percentage of Genera;Fund RevenUioa Dedicated N -12 Education Total $-�hwl Funding $130.852.731 =46,07% Total General Fund revenue $272.1-04,528 ORANGE COUNTY 1.1 KCM-1-1 L CA FX01_1 NA 2 3 Travis Myren said pay-go is for small capital improvements that are not debt financed. 4 He also said the county has a typical goal of allocating 48.1% of current expense to education 5 funding, and this recommended budget would make education 48.07% of current expense. 6 7 Slide #18 FY20 -24 Funding Recommendations fperating Budget Funding as a F*rrentage of General Fund Revenue Funding Target-46.1% snni wax 5C iBSa i{C5F 4R M �a ssm a mx +9 2 .. ALP% i9A0h — a+W% aeMU� d4j)m — — x ORANGE COUNT' 16 1tiC}R711.L CA ROIJ NA 8 9 23 1 Slide #19 FY20 -24 Funding Recommendations Current Expanse $9,363,794 Ten pwcem;1o%)hcrEese Recufring Capita I $ - NochargefromFY2022-2a $485,2 3 Two peg wk�x1 decnmse based on amw proRm Debt SefV6Ca ) nranced School Health and.Safety $14U 40 Fauf percent fl%)VQease TOTAL S9,028,101 7.6%increase over FY2022-23 i ORANGE COUNTY 19 ItiC}R-11 L CIA Pf-M-1 NA 2 3 4 Slide #20 F 0 -24 Capital Funding Recommendations Total Recornmendad School District Funding Article 46 Sales Tax $2,747,029 Propoillonof Bud% r*14 $4uWnts Debt Financed School Improvements $4,342MU PropMoncf BudgeledSfudents Lottery Proceeds $1,402,354 Prapcnanof BudigBledSWdents Recurring Capital $3,I OO,QOQ Proporllonof BudgelkSlucWntx .S2.7mrfMan pay-go+330 000debtfinarued RepmeantednTransferfivmGeneral Fund;Not new maowcee SupplementRiWelred Maintenance $4,000,000 PrapcnonofBudgetedSwdents at tmw of aglxapel�on TOTAL 315,492,243 ORANGE COUNF-Y 21- N4DRTL L CAR0I-1 NA 5 6 Travis Myren said only one district is drawing on the supplemental deferred maintenance 7 funds for next year. 8 Vice-Chair McKee asked why only one school system is drawing down. 9 Travis Myren said Orange County Schools drew down a larger amount last year, so are 10 probably working through that money first. 11 Commissioner Fowler said CHCCS was delayed in the first year the funds were 12 available, so they are taking theirs now. 24 1 Travis Myren said capital projects are also unique in that there will be peaks and valleys 2 overtime in spending. 3 4 Slide #21 FY202 - 4 Funding Recommendations Opera#Ing and C.apital Rudget Experldiures s1MAmAm 5L+7325A9W kSidd8.73'9 fi1+15,3149�a 5> Aaw m — �t279i9AE5 Stb0,457db} i>�AmAm — i>o49x� fagia�nx }so�ts�Ae �1A0J0[U0p6 — — Se4.ttCA[O — W n kpk}Ya M FK20k5-kfi F+WL&U RM7-M P'MSAS FYWIE1 20 W031341 FedOU—Z2 MUMF R'RS-24 ORANGE COUNTY 21 hrC:)RTL L CA ROLI NA 5 6 7 Slide #22 FY202 -24 Funding Recommendations ommendation School Budget Requests and Managefs Recommended Budget i00 000 M 59419r.E82 W3AA7AEQ lfi2253E9G iE4W0000 M&DG7 E82 rip MELWp SUMO US W900.000 5'9 i3400p 400 MOM OM i1QJ00005 s Croer nYtaia:io-CL 9u em",9tt 0 • F?6=mmendad Budget funds 90%of CHCCS Corrfrrruefrorr Budget -Si,194. 3 • ROCO Meeldedalidget ands 105%ofOCS C0016mradan 81idget +S1,9a4,138 ORANGE COUNTY 2? ItiC}RTLLCAR.01 r'.'.t. 8 9 Travis Myren said if the Board wants to increase the special district tax rate to close the 10 funding gap in the continuation request for CHCCS, it would require an additional .0086 cents. 25 1 Vice-Chair McKee said this would also increase the gap in the total funding for each 2 school district. 3 Chair Bedford said it is a bit of a misnomer to call it a continuation budget when fund 4 balance is spent on operating current expenses rather than one-time expenses, but it is also 5 unusual to have such an emergency to recruit and retain staff. 6 7 Slide #23 FY20 -24 Funding Recommendations Top Twenty County Per Pupil Appropriationsfor School Education Year 2022 by Local Ed urtational Agenty ILEA) a4.kii 4Grcuvcrysam� i ... �t,15x . f.i�xi�[�Schmk '�Gi• h✓Mn{o-,r[�S�uo6 s,�aa G[+e{a,n[F S7uo8 I I I aav {hdlh?T{Ly r{�St oak ifP T+a cahwa{o-,rty S#uot � a1_G I Orvie-MLNeMu'1{o-,M.idlwk i 3,9a9. x..r x.o,�cmrtY arena — },��6 w�cmrtl�dno-y ��eg eMvoLi comry a.mr Ug5 G.IFaa C-n F' -6 3;3M Wmv cmmF5.hm6 _ _ %01 MWIaIk{ar sdwa; wtljM{kv 51-U 32LP Wdf 0.QJ{W r{y S#U05 3,LS2 henna-AIM{PUrI[�SdMIS xP�G {r[r�el{o-,M.S7aok dk19 C LDM .`I:4' 3.DM =fi4' 5AW 6.WO 7AW LWO Srmr l+Ct'gPa%"n+r�P4hYlhslarho+.raak3D OF A 1GE COUNTY 23 N<'>R7"L L CIA RC31-1NA 8 9 Travis Myren said last year, Durham County funded $8 more per student than Orange 10 County, putting Orange County Schools in 411 place state for per pupil appropriations. 11 12 Slide #24 Fund Balance ■ Joint policy between the Ccunty and the School Districts — Last amended in 2018 to increase Orange County Schools undesignated fund balance target from 3%to 5.5% — Each district has targeted undesignated fund balance target of 5,5%of budgeted expenditures for 'cash flow purposes only" — tlndeslgnated fund balance may exceed targeted amount for"unseen events or opportunities'and other non-recurring purposes — Extraordlnary emergency needs may exhaust fund balance Schad Dlstncis will take appropriate action to address the problem County will reimburse the Dlstrlals for the necessary expenditures to address emergencies OF ANGE COUNTY 44 NC}RTL L CIA P-01-1NA 13 14 26 1 Slide #25 Fund Balance Audited undesignated fund balance arwunts for F 2021-22 — Doss wtrepmaerorrundbalarreappropriefrum made dirrngFY2022-23YesdoDate Chapel H*Carrboro City Schools $5.ON.419 5.88%of FY2021-22 aalual expenditures Orange County Schools $3.922,830 1Or%of FY2021-22 aclum expendltures OCSeps approprlatsWl m&on ofihlt undesl"WwW bows Vow to data ORANGE COUNT TY 2.5 Nr{}RTLI CARQ1_1NA 2 3 Chair Bedford commended Bonnie Hammersley, Travis Myren, Kirk Vaughn, and school 4 superintendents and staff for a phenomenal recommend budget to address the needs for the 5 schools. She said she very much supports this funding for the schools. 6 Commissioner Fowler said she also appreciates that Bonnie Hammersley coordinated 7 with the superintendents so well this year so that she was able to get an idea of the needs 8 before putting in a placeholder amount into the recommended budget. 9 Commissioner Hamilton agreed with Commissioner Fowler, and said she thinks all 10 residents and students are better served when the county and schools work together. She said 11 children are the future and she doesn't want to continue to have to remedy issues through 12 county's other services that could be addressed earlier on with investments in education. 13 Bonnie Hammersley said it is and always has been a pleasure to work with the schools. 14 She said this year they did work more closely, which is a credit to budget staff with each school 15 district. She said the county received continuation budgets from the school districts earlier this 16 year and got to think about how it would impact the recommended budget. She said she looks 17 forward to continue working with them. She recognized Kirk Vaughn for his work on the 18 recommended budget and said he has done a fantastic job and has been able to bring a new 19 perspective and ask new questions. She said it's always great to have the public pleased with 20 the budget. She also thanked Travis Myren and Greg Wilder for all of their work as well. 21 22 Adjournment 23 24 A motion was made by Vice-Chair McKee, seconded by Commissioner Fowler, to 25 adjourn the meeting at 8:19 p.m. 26 27 VOTE: UNANIMOUS 28 29 30 Jamezetta Bedford, Chair 31 27 1 2 Recorded by Tara May, Deputy Clerk to the Board 3 4 Submitted for approval by Laura Jensen, Clerk to the Board.