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HomeMy WebLinkAboutAgenda - 06-20-2023; 8-g - JCPC Certification and County Plan for FY 2023-2024 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 20, 2023 Action Agenda Item No. 8-g SUBJECT: JCPC Certification and County Plan for FY 2023-2024 DEPARTMENT: Social Services ATTACHMENT(S): INFORMATION CONTACT: 1. NC Department of Public Safety Nancy Coston, 245-2802 Juvenile Crime Prevention Council Sharron Hinton, 245-2840 Certification 2. Juvenile Crime Prevention Council County Plan 2023-2024 PURPOSE: To approve the Orange County Juvenile Crime Prevention Council (JCPC) Certification and County Plan for FY 2023-2024. BACKGROUND: Orange County receives $359,096 from the NC Department of Public Safety to provide program services to juvenile offenders through the JCPC. The County is required to provide a 30% match which totals $107,729, which was included in the Manager's recommended budget. (Note: The attached funding grid reflects the County match as well as other local dollars awarded to the program agencies.) Every JCPC in the State of North Carolina must be certified to perform the legislated duties outlined in the North Carolina General Statutes. The certification verifies that the local JCPC has completed the following responsibilities in its efforts to function within the guidelines of legislation: • Membership: positions are filled and appointed by the Board of Commissioners with staggered terms; • By-laws: the JCPC has current bylaws; • Policies and Procedures: the JCPC has written policies and procedures for funding of programs and conflict of interest; • Leadership: the JCPC has a Chair and Vice-Chair at a minimum; • Minutes: minutes of meetings are recorded and maintained; • Meetings: the JCPC meets at least bi-monthly and a majority of members is required to conduct business; • Program Monitoring/Evaluation: the JCPC monitors and evaluates all funded programs; • Media and Requests for Proposal (RFP): the JCPC communicates through the media and by written RFP the availability of funding to all public and private non-profit agencies and interested community members that serve at-risk children and their families; • Public Awareness: the JCPC announces meetings in advance to the public and makes the community aware of the results of the planning process; • Risk Factor Assessment: the JCPC documents prioritization of risk factors; 2 • Comprehensive Strategy Assessment: the JCPC documents services available to meet prioritized risk factors and an assessment of gaps issues and barriers to needed services; • Needed Interventions: the JCPC documents the prioritized, needed interventions; • Outcomes and Strategies: the JCPC reviews juvenile justice data and develops specific outcomes and strategies for implementation; • Funding: the JCPC Annual Plan includes the Funding Plan. FINANCIAL IMPACT: The Certification document must be received by the NC Department of Public Safety, Division of Adult Correction and Juvenile Justice, by June 30, 2023 in order for local program funds to be disbursed beginning in the month of July. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends that the Board approve the JCPC Certification and County Plan for FY 2023-2024 and authorize the Chair to sign the associated documents. B0933 DEPARTMENT OF PUBLIC SAFETY Juvenile Crime Prevention Council Certification Fiscal Year: 2023-2024 County: Orange I Date: 5/25/2023 G.S. 14313-853 allows for a 2-year funding cycle for programs that meet the requirements of the statute and have been awarded funds in a prior funding cycle. Indicate below if the JCPC plans to allow for a 1-year or 2-year funding cycle. (Check 2-year if the JCPC has a mixture of 1- ear and 2-year funding.) 1-Year Funding: FY 2023-2024 1 2-Year Funding: FY and FY CERTIFICATION STANDARDS STANDARD #1 - Membership A. Have the members of the Juvenile Crime Prevention Council been appointed by county commissioners? Yes B. Is the membership list attached? Yes C. Are members appointed for two-year terms and are those terms staggered? Yes D. Is membership reflective of social-economic and racial diversity of the community? Yes E. Does the membership of the Juvenile Crime Prevention Council reflect the required positions as provided by N.C.G.S. §143B-846? No If not, which positions are vacant and why? Person Under the Age of 21 -recruitment efforts to find new representative have been unsuccessful; will conduct outreach to schools and youth serving organizations to try to find an interested youth Member of Business Committee-recruitment efforts to find new representative have been unsuccessful; will conduct outreach to chambers of commerce. Representative of Parks and Rec - council member left previous year and efforts to find replacement have been unsuccessful; will continue outreach to local parks and rec departments to try to find representative. STANDARD #2 - Organization A. Does the JCPC have written Bylaws? Yes B. Bylaws are ® attached or ❑ on file (Select one.) C. Bylaws contain Conflict of Interest section per JCPC policy and procedure. Yes D. Does the JCPC have written policies and procedures for funding and review? Yes E. These policies and procedures ❑ attached or ® on file. (Select one.) F. Does the JCPC have officers and are they elected annually? Yes JCPC has: ® Chair; ® Vice-Chair; ® Secretary; ® Treasurer. STANDARD #3 - Meetings A. JCPC meetings are considered open and public notice of meetings is provided. Yes B. Is a quorum defined as the majority of membership and required to be present in order to conduct business at JCPC meetings? Yes C. Does the JCPC meet six (6) times a year at a minimum? Yes D. Are minutes taken at all official meetings? Yes E. Are minutes distributed prior to or during subsequent meetings? Yes Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification Form structure last revised January 29,2021 NC Department of Public Safety Page 1 of 5 Juvenile Crime Prevention Council Certification (cont'd) 4 STANDARD # - Planning A. Does the JCPC conduct a minimum of biennial planning process which includes a needs assessment, monitoring of programs and funding allocation process? Yes B. Is this Annual or Biennial Plan presented to the Board of County Commissioners and to DPS? Yes C. Is the Funding Plan approved by the full council and submitted to Commissioners for their approval? Yes STANDARD #5 - Public Awareness A. Does the JCPC communicate the availability of funds to all public and private non- profit agencies which serve children or their families and to other interested community members? (® RFP, distribution list, and article attached) Yes B. Does the JCPC complete a minimum of biennial needs assessment and make that information available to agencies which serve children or their families, and to interested community members? Yes STANDARD #6— No Overdue Tax Debt A. As recipient of the county DPS JCPC allocation, does the County certify that it has no overdue tax debts, as defined by N.C.G.S. §105-243.1, at the Federal, State, or local level? Yes Briefly outline the plan for correcting any areas of standards non-compliance. N/A Having complied with the Standards as documented herein, the Juvenile Crime Prevention Council may use up to $15,500 of its annual Juvenile Crime Prevention fund allocation to cover administrative and related costs of the council. Budget pages (sections VI and VII) printed from NCALLIES detailing the expenditure's must be attached to this certification. The JCPC Certification must be received by DPS by June 301" annually. JCPC Administrative Funds SOURCES OF REVENUE DPSJCPC Only list requested funds for JCPC Administrative Budget. $10,282 Local $2,363 Other 0 Total $12,645 JCPC Chairperson Date Chairman, Board of County Commissioners Date Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification Form structure last revised January 29,2021 NC Department of Public Safety Page 2 of 5 Juvenile Crime Prevention Council Certification (cont'd) 5 DPS Designated Official Date Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification Form structure last revised January 29,2021 NC Department of Public Safety Page 3 of 5 Juvenile Crime Prevention Council Certification (cont'd) 6 Orange County FY 2023-2024 Instructions: N.C.G.S. § 143B-846 specifies suggested members be appointed by county commissioners to serve on local Juvenile Crime Prevention Councils. In certain categories, a designee may be appointed to serve. Please indicate the person appointed to serve in each category and his/her title. Indicate appointed members who are designees for named positions. Indicate race and gender for all appointments. Specified Members Name Title Designee Race Gender 1) School Superintendent or designee Charlos Banks Senior B F Executive Director of Student Services 2) Chief of Police or designee Paul Bell Captain ® B M 3) Local Sheriff or designee Tina Sykes Lieutenant ® W F 4) District Attorney or designee Rachel Assistant W F Gessouroun District Attorney 5) Chief Court Counselor or designee Amanda Farris Chief Court El W F Counselor 6) Director,Local Management Entity/Managed Care Organization Laurie VAYA ® W F (LME/MCO),or designee Williamson Representative 7) Director DSS or designee Bernard Miles CPS Treatment ® B M Supervisor 8) County Manager or designee Sharron Hinton Human Services ® B F Manage 9) Substance Abuse Professional Carol Director of W F McClelland Outpatient Services 10) Member of Faith Community Kysha Pastor B F Thompson 11) County Commissioner Phyllis Portie- Orange County B F Ascott Commissioner 12)Two persons under the age of 21,or one person under the age of 21 and one member of the public representing the interests of families Lateef Mitchell Student B M of at-risk juveniles Community Support Liaison 13) Juvenile Defense Attorney Crista Collazo Assistant Public W F Defender 14) Chief District Judge or designee Joal H. Broun District Court ® B F Judge 15) Member of Business Community 16) Local Health Director or designee Dana Crews Division B F Director for Community Health Services Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification Form structure last revised January 29,2021 NC Department of Public Safety Page 4 of 5 Juvenile Crime Prevention Council Certification (cont'd) 7 1 ep. unitea w ay o er non-pront Uayane Coorainator, Chambless Orange Partnership for Alcohol and Drug Free Youth 18) Representative/Parks and Rec. 19) County Commissioner appointee Jon Berkley Court Counselor B M Supervisor 20) County Commissioner appointee Tami Pfeifer Youth W F Behavioral Health Liaison 21) County Commissioner appointee 22) County Commissioner appointee 23) County Commissioner appointee 24) County Commissioner appointee 25) County Commissioner appointee Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification Form structure last revised January 29,2021 NC Department of Public Safety Page 5 of 5 8 SECTION VI: BUDGET NARRATIVE JCPC Administration Fiscal Year FY 23-24 Item# Justification Expense In Kind Expense 220 Food for meetings ($375 x 6 JCPC meetings = $2,250; $200 x $2,650 1 funding committee meeting; $200 x 1 risk and needs committee meeting: totals $2,650) 260 Office supplies, i.e., paper, printer ink, etc. (—$80 x 12 = $960) $960 390 Training(s)for JCPC members, JCPC program providers and $6,632 community stakeholders 390 Provide sponsorships for court involved and at-risk youth to $2,403 attend summer camps and/or programs TOTAL $12,645 $0 Annual Expense Annual In Kind Job Title Wages Wages TOTAL Form JCPC/PA 004 JCPC Program Application DRAFT Form structure last revised 12/31/2012 Department of Public Safety 9 SECTION VII: BUDGET NARRATIVE LINE ITEM SUMMARY Program: JCPC Administration Fiscal Year: FY 23-24 Number of Months: 12 Cash In Kind Total I. Personnel Services $0 120 Salaries&Wages $0 180 Fringe Benefits $0 190 Professional Services* $0 *Contracts MUST be attached II. Supplies & Materials $3,610 $3,610 210 Household&Cleaning $0 220 Food&Provisions $2,650 $2,650 230 Education&Medical $0 240 Construction&Repair $0 250 Vehicle Supplies&Materials $0 260 Office Supplies and Materials $960 $960 280 Heating&Utility Supplies $0 290 Other Supplies and Materials $0 III. Current Obligations &Services $9,035 $9,035 310 Travel&Transportation $0 320 Communications $0 330 Utilities $0 340 Printing&Binding $0 350 Repairs&Maintenance $0 370 Advertising $0 380 Data Processing $0 390 Other Services $9,035 $9,035 IV. Fixed Charges & Other Expenses $0 410 Rental or Real Property $0 430 Equipment Rental $0 440 Service and Maint.Contracts $0 450 Insurance&Bonding $0 490 Other Fixed Charges $0 V. Capital Outlay $0 [This Section Requires Cash Match] 510 Office Furniture&Equipment $0 530 Educational Equipment $0 540 Motor Vehicle $0 550 Other Equipment $0 580 Buildings,Structure&Improv. $0 Total $12,645 $0 $12,645 Form JCPC/PA 004 JCPC Program Application DRAFT Form structure last revised 12/31/2012 Department of Public Safety 6 10 BY-LAWS ORANGE COUNTY JUVENILE CRIME PREVENTION COUNCIL ARTICLE I: NAME AND PURPOSE Section 1 General Statute 143B-845 - 852 sets out that it is the intent of the General Assembly to prevent juveniles who are at risk from becoming delinquent and develop community-based alternatives to youth development centers and to provide community-based delinquency, substance abuse and gang prevention strategies and programs. F The statute also says that the General Assembly intends to provide non- institutional disposition alternatives that will protect the community and juveniles. These programs and services are to be planned at the local level by local Juvenile Crime Prevention Councils (hereinafter referred to as The Council) in partnership with the state. Section 2 The name of this body shall be the Orange County Juvenile Crime Prevention Council. a 3 Section 3 The Council is created by the General Assembly and accountable to the Orange County Board of Commissioners, (hereafter referred to as County Commissioners). The Council is made up of interested Orange County citizens and professionals. Section 4 An important function of The Council is to make recommendations to the County Commissioners regarding the expenditure of funds for programs geared toward the prevention of and intervention into juvenile delinquency and to provide oversight to those programs funded to provide services. Section 5 Review the needs of juveniles in Orange County who are at risk of delinquency or who have been adjudicated undisciplined or delinquent, evaluate the resources available to address those needs, and develop strategies to address unmet needs. Section 6 Fund direct services to intervene and appropriately respond to and treat the needs of juveniles at risk of delinquency through the study of juvenile risk/needs data as well as other community data. x I R 11 � Section 7 Fund direct services to intervene and appropriately respond to the needs of juveniles who have been associated with gang activity or who are at risk of becoming associated with gang activity. Section 8 Ensure that appropriate intermediate dispositional options are available and shall prioritize funding for dispositions of intermediate and community level sanctions for court adjudicated juveniles under minimum standards adopted by the Department of Public Safety, Division of Adult Corrections and Juvenile Justice. Section 9 Evaluate programs funded by The Council as a condition of continued funding. Section 10 Increase public awareness of the causes of delinquency and of strategies to reduce the problem. Section 11 Plan for a permanent funding stream for delinquency prevention programs. a Section 12 Comply with current DPS JCPC Policies and Procedures. ARTICLE II: MEMBERSHIP Section I For Orange County to receive funding, the County Commissioners must appoint a Council that consists of not more than 26 members and should include, if possible, the following: 1. The local school superintendent or designee; 2. The chief of police in the county or designee; 3. The local sheriff,or designee; 4. The district attorney, or designee; 5. The chief coma counselor, or designee; 6. Director, Local Management Entity/Managed Care Organization (LME/MCO), or designee abuse authority, or designee 7. The director of DSS, or designee; 8. The county manager, or designee; 9. The substance abuse professional; 10. A member of faith community; 11. A county commissioner; 12. Two persons under the age of 21, or one person under the age of 21 and one member of the public representing the interests of families of at-risk juveniles 13. A juvenile defense attorney; 14. The Chief District Coma Judge or designee; 15. A member of the business community; 16. The local health director, or designee; 17. A representative of United Way or other non-profit; 12 18. A representative of local parks and recreation; and 19. Up to seven members appointed by the board of county commissioners. Section 2 Each member shall serve a term of two years and may be reappointed by the County Commissioners. Terms of appointment shall begin July 1 Sc of each year. Section 3 The Council shall make recommendations to the County Commissioners to fill any membership vacancies. Section 4 Three consecutive unexcused absences shall constitute grounds for replacement. Members are expected to notify the chairperson in advance of scheduled meetings if unable to attend. Section 5 A quorum shall be a majority of appointed members. ARTICLE III: OFFICERS Section 1 The offices shall consist of a Chairperson, Vice-Chair, Secretary and Treasurer (optional) Section 2 These officers shall be elected from The Council membership on an annual basis and on or before the first meeting of the fiscal year and may succeed themselves. The elected officers of The Council shall include: 1. Chair— Shall preside over all meetings with a set agenda and shall decide all matters of order and procedures subject to these Bylaws; has the authority to appoint committee members and subcommittees as necessary to conduct business of The Council; accountable to the JCPC and DPS for the expenditures of the JCPC administrative funds and ensures all fiscal reports for these funds are completed and submitted to DPS by the established DPS due dates; responsible for approving JCPC Program Agreements, Program Agreement Revisions, Third Quarter Accountings and Final Accountings through the DPS electronic signature process; responsible for the submission of the Annual Report, County Funding Plan,JCPC Certification and other fiscal/funding documents per direction of DPS. The Chair represents The Council before the County Commissioners and other agencies and community groups. 2. Vice-Chair—Shall serve as acting Chair in the absence of the Chair and as such shall have the same power and duties as the Chair when presiding. E 13 3. Secretary —Shall assist the Chair/Vice-Chair regarding the organization and planning of meetings for The Council; takes minutes for all of The Council proceedings and makes them available to The Council members by the next scheduled meeting;records all resolutions and votes taken in matters; sends notices regarding meetings as requested by the Chair/Vice-Chair; keeps an accurate and current membership list, takes roll and determines a quorum for all meetings of the general membership. NOTE: The Council may recruit a community volunteer for this position or, approve JCPC funds to pay someone to fidfrl this position through a Contract for Professional Services. When contracting for this position, a Secretary will not be an elected Officer of The Council in order to comply with statute of council members not being financially compensated. 4. Treasurer, optional - Shall be accountable to The Council and DPS for the expenditures of the JCPC administrative funds; submits all fiscal reports to DPS by the established due dates to include Third Quarter Accounting, Final Accounting and Program Agreement Revisions, as needed,throughout the year. NOTE: The Council may reply on the elected officers and/or s volunteer/contracted position to fulfill these responsibilities. Section 3 Removal from The Council A member shall be removed for malfeasance or nonfeasance as determined by the County Board of Commissioners. Additionally, the County Board of Commissioners may remove a member upon the recommendation of the Council for any of the following reasons: 1. Absence, without excuse, from three (3) scheduled meetings, within one year. 2. Failure to participate in the work of The Council 3. Conduct that demonstrates a lack of responsibility or is unbecoming of The Council. ARTICLE IV: MEETINGS Section 1 The Council shall meet at least bi-monthly or more often if a meeting is called by the Chairperson. Section 2 All meetings shall follow Open Meetings Law and conducted in accordance with Robert's Rules of Order. K 14 Section 3 Meetings may be held in-person or at the discretion of the Chair, virtually. Meetings conducted in-person, shall offer the option for attendees to join the meeting virtually. Members joining a virtual meeting shall count towards the quorum and count as actual attendance for that JCPC meeting. Section 4 The membership shall be notified of all meetings, in writing, or by phone at least five days prior to the meeting. Section 5 Minutes shall be taken at every meeting and distributed prior to or at the subsequent meetings. Section 6 Special Meetings 6.1 The Chairperson may call special meetings as deemed necessary to carry out the duties of The Council. 6.2 Notice of special meetings shall be given to The Council, in writing, by phone, or by email at least two days in advance. ARTICLE V: FUNDING PROCEDURES Section 1 Screening Applications for Funding. Section 1.1 All applications submitted to The Council will be screened by the Funding and Review Committee. Section 1.2 Proposals will be scrutinized according to whether they meet the needs as provided in the annual needs assessment, the requirements of the Request for Proposals (RFP) as well as for program effectiveness, staffing issues, amount requested and expectations of the program. Section 2. Voting to Fund Section 2.1 The Council, except as hereinafter excluded, will vote on the recommended funding provided by the Funding/Review Committee and may amend recommendations before a final vote. Section 2.2 Members of The Council who are affiliated with a program who is a recipient of funding shall not be eligible to vote on any business relating to that particular program. 15 Section 3 Approved or Disapproved. Section 3.1 The Council shall adopt procedures for program funding which are consistent with DPS JCPC Policies. Section 3.2 Funding Decisions 1. Applicants shall be notified of the funding decision, in writing, within ten(10) business days of the approved funding decision. 2. Notifications must include comments supporting (why or why not funded) the funding decisions. Section 3.3 Applicants May request, in writing to the JCPC Chair, the funding process protocol followed by The Council within five(5) business days of receiving the funding notification. Requests will be reviewed by the Funding Committee and presented to The Council at the next scheduled JCPC meeting following receipt of the request. The JCPC Chair or the Funding Committee Chair,will respond to the applicant, in writing, within ten(10) business days following the JCPC meeting. ARTICLE VI: JCPC MONITORING Section 1 The Monitoring Committee,comprised of JCPC members not affiliated with funded programs, shall conduct annual on-site monitoring visits of the JCPC funded programs. The committee chair is responsible for submitting the DPS form,JCPC Monitoring Report and Confidentiality Statement, and reporting the outcomes to The Council and DPS at the scheduled meeting following the monitoring visit. ARTICLE VII: CONFLICT OF INTEREST Section 1. Juvenile Crime Prevention Council (JCPC) members are public officers. N.C. Gen. Stat. § 14-234 requires that: 1. No public officer or employee who is involved in making or administering a contract on behalf of a public agency may derive a direct benefit from the contract except as provided in this section, or as otherwise allowed by law; and 2. A public officer or employee who will derive a direct benefit from a contract with the public agency he or she serves, but who is not involved in making or administering the contract, shall not attempt to influence any other person who is involved in making or administering the contract; and (3) No public officer or employee may solicit or receive any gift, reward, or promise of reward in 16 = exchange for recommending, influencing, or attempting to influence the award of a contract by the public agency he or she serves. Accordingly, no JCPC member or managing staff may receive directly or indirectly, any funds disbursed from the State of North Carolina, except for duly, authorized staff compensation and benefits, and reimbursement for expenses actually incurred in connection with the Council's business and in accordance with final approved grant agreements. Orange County JCPC desires to require its members to avoid conflicts of interest or the appearance of impropriety in the disbursement of State funds; No member of the JCPC shall be deemed to benefit directly or indirectly from any contract or grant funded in whole or in part by State funds if he/she receives only the salary or stipend due to him/her in the normal course of employment with, or service to, said JCPC. These policies have been communicated to members and full disclosure has been provided for any possible appearance of conflict of interest that may exist. All members will be required to sign the conflict of interest disclosure policy on a yearly basis at the beginning of the fiscal year or upon appointment to the Board. Council members shall not use their official affiliation with the JCPC to secure preferential treatment for any juvenile. Council members shall not use confidential information regarding juveniles or their families, JCPC agencies or other council members for personal gain or benefit. Council members must disclose, in writing, by submitting the DPS JCPC Conflict of Interest Disclosure Form for JCPC Members (Form DPS 13 001 c), a(potential) conflict of interest when the council member: 1. Is related to a program staff member; 2. Is related to another JCPC member; 3. Has/may have personal, financial, professional, and/or political gain at the expense or benefit of the JCPC, other than the benefit of therapeutic intervention for the juveniles and families served by JCPC funded programs; 4. Or a council member's family member participates in activities of, is a member of, or is an employee of a business entity that may be viewed as having direct or indirect influence over the JCPC's business; 5. Or a council member's family member may be viewed as having direct or indirect financial gain from personal or business investments/interest in real property held by that council member; 6. Received honorarium or other compensation outside of the scope of employment and operations that creates or appears to create bias; 7. Secured employment with a competing applicant for JCPC funding; and I 17 8. Has a relationship other than professional with a JCPC funded program or applicant for funding, or any staff member or volunteer working for the program/applicant? A. Disclosure of any conflict of interest is mandated by statute. The Chair shall: 1. Initiate annual review of all conflict of interest disclosures and compare JCPC actions taken as a result of the disclosure to the JCPC's bylaws; and 2. Ensure all new and existing council members receive the DPS Conflict of Interest Disclosure Form for JCPCs (Form DJJ 13 001 c) and are made aware of the JCPC's conflict of interest policy, which states: The purpose of disclosure of financial and personal interests (business, professional, or political) of JCPC members is to avoid conflicts of interest, potential conflicts of interest and the appearance of conflicts of interest betiveen the naenaber's private interest and his/her public duties. It is critical to this process that JCPC members examine, evaluate, and disclose those personal and financial interests that may pose a real or potential conflict of interest. Each JCPC member must take an active, thorough, and conscientious role in the disclosure and review process, including having a complete knowledge of hom, the JCPC nuenaber's private interests (business, professional, or political) might impact his/her position or duties on the council. JCPC members have an affirmative duty to provide any and all information that a reasonable person would conclude is necessary to disclose any conflict of interest, potential conflict of interest, or the appearance of a conflict of interest betiveen the nuenuber's public and private interests; homever the disclosure, review, and evaluation process is not intended to result in the disclosure of unnecessary or irrelevant personal information. Therefore,personal relationships that may inappropriately influence (bias) or appear to influence actions must be disclosed. Conflict means a conflict or the appearance of a conflict behveen the private interests and official responsibilities of a person in a position of trust, including a Juvenile Crime Prevention Council member. Failure to disclose any conflicts of interest, potential conflicts of interest and the appearance of conflicts of interest within the JCPC may result in the DPS cessation of any fitrther State funds. To comply with this mandate and with DPS JCPC Policy (1 Operations: JCPC Operations), the Orange County Juvenile Crime Prevention Council adopts the use of the DPS JCPC Conflict of Interest Disclosure Form for JCPC Members (Form DPS 13 001 c Conflict of Interest Disclosure Form for JCPC Members). 3. Any action taken by The Council in response to a conflict of interest being disclosed by a JCPC member shall be recorded in the minutes of the meeting i 18 s ARTICLE VIII BY—LAWS AMENDMENTS Section 1 Amendments to these Bylaws require a majority vote of members Section 2 Amendments are permissible at any time but must be brought before The Council at least one meeting prior in which the vote will be taken. These Bylaws shall become effective immediately upon approval of a majority vote by The Council. Amended Bylaws respectfully submitted to The Council for review on this date: Aug 7, 2020. Adopted as amended as of this date: Oct 2, 2020. 4ignature: Bernard Miles, Chair Orange County Juvenile Crime Prevention Council 19 Orange County Juvenile Crime Prevention Council Meeting Friday,August 5, 2022 (12:OOnoon—2:OOpm) Virtual Zoom Meeting Proposed Minutes Attendees: Sharron Hinton, Kysha Thompson,Amy Fowler, Carol McClelland, Gayane Chambless, Laurie Williamson,Hathaway Pendergrass, Crista Collazo,Lateef Mitchell,Amanda Farris, Bernard Miles,Jamie Jacobs, Lucy Battles, LaDanna Strong, Susan Worley, Val Hanson, David Carter, Eddie Crews (*Members in bold) Absent: Tina Sykes, Rachel Gessouroun, Dana Crews Excused: Charlos Banks, Jon Berkeley, Tami Pfeifer Welcome The meeting opened with a welcome from Chair, Sharron Hinton, and introductions. Minutes Review and Approval The Council reviewed the minutes from April 2022. Carol McClelland motioned for minutes to be approved and was seconded by Amy Fowler. Motion carried unanimously. The Council reviewed the minutes from May 2022. Amy Fowler motioned for minutes to be approved and was seconded by Carol McClelland. Motion carried. The Council reviewed the minutes from June 2022. Carol McClelland motioned for minutes to be approved and was seconded by Amy Fowler. Motion carried unanimously. JCPC Business Nominating Committee— Carol McClelland, Committee Chair Currently, one nomination has been received for Chair and one nomination has been received for Vice Chair. Sharron was nominated for Chair and accepted the nomination; Carol McClelland was nominated for Vice Chair and accepted the nomination. The floor is open for any additional nominations. Hearing no additional nominations, Hathaway Pendergrass motioned to close nominations from the floor. The Council unanimously voted to appoint Sharron Hinton as Chair. The Council unanimously voted to appoint Carol McClelland as Vice Chair. Meeting Calendar— Reviewed meeting calendar for upcoming fiscal year. We will continue to meet every other month and will keep with the virtual format since that seems to be most convenient for members. Please mark the meeting dates on your calendars for the coming year. Workplan Calendar— We have a schedule of events and activities throughout the year, so this outlines the timelines and activities that we need to complete, as well as the reporting that is required by the State. This is for your information and review so that you can see where we are with respect to following through with our necessary mandates and activities. 20 Conflict of Interest forms— There are required each year for all JCPC Council members. Voting members are required to certify that there are no conflicts of interest, and if there are, to identify them and describe what steps will be taken to address the conflict. Please complete and email back to Sharron Hinton and/or Rebekah Rapoza. Committee Sign-Up— We have three subcommittee—Monitoring, Risk and Needs, and Funding. Council members are strongly encouraged to review the provided descriptions and sign-up to serve on at least one committee. You are welcome to serve on more than one. Program providers and other community agencies are welcome to sit on the Risk and Needs committee. Q: How do we sign up for a committee? A: Please send an email to Sharron Hinton and/or Rebekah Rapoza. Crista Collazo, Hathaway Pendergrass, Gayane Chambless, Lateef Mitchell, Carol McClelland, and Amanda Farris volunteered for the Risk and Needs committee. Bernard Miles, Laurie Williamson, Carol McClelland, Gayane Chambless, and Amanda Farris volunteered for the Funding committee. Laurie Williamson, Carol McClelland, and Amy Fowler volunteered for the Monitoring committee. Guest Speaker—Val Hanson representing the Restoring Youth Coalition of North Carolina RYCNC is a group of ten mediation centers and agencies across the state that applied for grant funding three years ago to do research in a collaborative effort to bring statewide restorative justice processes to the division of juvenile justice. They are in their third year of meeting, and over the last year and a half, have been working directly with DPS and juvenile justice to guide, encourage, and provide structure to restorative justice across the state. Over the next two months, these ten centers will give presentations to all 100 JCPCs in the state. There are few counties in North Carolina that have restorative justice programs other than teen court. The presentation will give an introduction to restorative justice, share new programming options and a virtual guidebook, and provide information on how you can grow restorative justice in your county. The traditional system is a punitive punishment system where we talk about what rule was broken and what the punishment should be. Restorative justice talks about how the behavior is unacceptable and fosters accountability and the ability to restore the harm. It's based on crime is violation of people and interpersonal relationships and that it's important to remedy the harm caused by the criminal act. The process is about guiding the offender to acknowledge that what they did was harmful and as much as possible to take action to repair the harm. Restorative justice is evidence based and has been named a promising practice by the US Department of Justice, National Institute of Justice, and Office of Juvenile Justice and Delinquency Prevention. It is also on the registry of evidence based practices. Being evidence based, restorative justice has been acknowledged to have a positive impact on crime and delinquency, compliance with restitution and fine payments, an offender make reparations for the harm caused by the offense, and a victim's perception of fairness of the justice system. During the restorative justice process, participants talk about who was impacted, how they were impacted, and what needs to be done to repair the harm. The process offers the youth an opportunity to repair the 21 harm and know that they can be reintegrated back into their community as much as possible. In general youth tend to see punishment as a passive experience, see themselves as victims, and dwell on their feelings. Restorative justice happens through restorative practices. These practices are drawn from the fields of education, psychology, social work, organizational development and leadership. Human beings are happier, more cooperative, more productive, and more likely to make positive changes in their behavior when those in position of authority do things with them rather than to or for them to. Effective July 1, 2022, there are five new restorative practice program types that JCPC providers will be able to offer: Peer Accountability Circles; Responsive Circles; Victim-Youth Conferencing; Family Group Conferencing; and Responsive Circles. Q: Will we have access to this presentation? A: Yes. It will be shared along with the RJ guidebook. Q: What programs are we actually using in Orange County? Are we using them prior to court involvement or post court involvement? A: Referrals to Dispute Settlement Center for restorative practices can be made at any point. Primarily their services has been used as diversion over the last few years, especially in the schools. Program Updates Dispute Settlement Center—We have received three referrals since the beginning of the fiscal year, which is a big start. The referrals have been for incidences of pretty serious harm. Q: What stage in the process did you get those referrals and what were the charges? A: To the best of my knowledge, two of them involved weapons, at least one was at adjudication and the other was a diversion that was pled down to a lower offense. All youth were age 14 and up. Val will confirm the information and send an email. The Exchange Club—Jerrell will be leaving on August 12 and they are currently in the hiring process. We just started having our PTS group. Of the referrals received, two were able to be engaged. Three are enrolled in PTS group and there are three open referrals they are trying to reach, which would give them a total of six for group. For PTS in home, they have four active and have terminated four, three of which were unsuccessful—one moved out of the area and the other two were having a difficult time participating. Q: It sounds like you are having difficulty contacting people. Do you know why there is difficulty reaching them or do you have a remedy? A: A couple staff members went out in the field to try to make contact and both were unsuccessful. So, we don't know if it's due to the summer break and maybe when school starts back up parents will be easier to contact. Q: Where are you referral from? A: We do have some referrals from JJ, but the ones they are having difficulty reaching are from truancy. Q: With the schools being out, is the social worker or a contact with the school available to help make a connection with the client? A: It seems like the school social workers are out for the summer due to receiving away message and it appears that Avis Barnes is the only one covering during the summer. 22 Q: Did the truancy referrals come in before school let out? Do any of the families have a language barrier? What are the next steps if non-JJ referrals are not able to be contacted? Are there any means to communicate with the schools when their referrals cannot be reached? A: Lateef mentioned that he is able to help make contact with any of the truancy referrals. He can also help bring the group together to discuss what next steps may be and help problem solve. Reintegration Support Network—We had some difficulties with our program agreement opportunity and just got it signed ten days ago. We did not receive any referrals during the month of July when the program agreement first became official. Megan and Amanda met a couple weeks ago to discuss the referral process and what it would look like. At this time they are open for business and have been receiving referrals from counselors for a number of years. The conversation they are having internally is how best to engage a participant that is referred and they are still trying to get acquainted with community partners. Most of the difficulties with engagement has not been from youth, but with parents seeing the need and benefit for services. They would love lots of help and guidance and direction, cooperation and collaboration. They have also had a staffing change and are in the midst of hiring for a new participant program manager. An announcement will be going out at the end of next week to community partners. Volunteers for Youth—They have gotten off to a fairly good start so far with 12 kids being served in Community Service and three in Teen Court. We are a little concerned about referrals to Teen Court but there will be a gathering of SROs in Orange County that they have been invited to and that will hopefully get Teen Court back on their radar. Volunteers for Youth will be sponsoring an equity training on September 21 from 10a-2:30p at United Church in Chapel Hill. Susan will send out an invitation with all the details, including how to register; it will be free to JCPC members. Q: Who is sponsoring the training? A: Educational Equity Institute from Charlotte. Wrenn House—For the month of July they had one youth. Their target is to serve 10 youth from Orange County. Haven House is doing some reorganization and Kelsey will be stepping down from the Director of Wrenn House; she had been overseeing Wrenn House, street outreach program, and transitional living program, which are three of their larger programs. They have hired a full-time, dedicated staff to oversee just Wrenn House. Kelsey will attend the next meeting and will introduce the new staff. Q: What was DJJ the referral source for the referral received in July? A: Yes. JJ Data Update May— 14 juveniles at intake (9 were RTA); 45 delinquent complaints; 2 undisciplined complaints; 4 school based complaints; 37 complaints approved for court; 8 complaints diverted; 2 complaints closed; 7 juvenile placed in detention for 104 days; 14 days used at Wrenn House; and 1 YDC admissions. June— 12 juveniles at intake (2 were RTA); 24 delinquent complaints; 1 undisciplined complaints; 5 school based complaints; 21 complaints approved for court; 2 complaints diverted; 2 complaints closed; 5 juvenile placed in detention for 55 days; 24 days used at Wrenn House; and 0 YDC admissions. To provide some more information on the detention information, the youth that was admitted to the YDC was in detention for a period of time prior to court and then while awaiting a YDC bed, a bond over youth that had some serious offenses for both of those months, and another youth with some serious offenses that ended up being admitted to a YDC in another county. They also served seven youth on electronic monitoring this year. 23 Q: Can you share what the trends are for the school referrals? A: I do not have the offenses of the school based offenses, but the top 10 offenses were breaking and entering, assault, robbery, weapon charges, financial charges, and other more serious offenses. One serious charge/case can really spike up detention days, and if you get a couple kids then it can really increase the totals detention days. Consultant Update We are at the beginning of the new fiscal year and really starting with running through the administrative processes. There will be a new member orientation available on YouTube for any new members, and existing members and programs, and Eddie will share the link when it becomes available. Programs are getting their Final Accounting reports in. For those unfamiliar with this, it is an expenditure listing for the previous fiscal year and the consultants will spend most of the month of August reviewing these reports. Please make sure you get your conflict of interest forms signed and get turned into Rebekah and Sharron. David would like to get out to see each program in person in the coming months. 24 Orange County Juvenile Crime Prevention Council Meeting Friday, October 7, 2022 (12:00noon—2:OOpm) Virtual Zoom Meeting Proposed Minutes Attendees: Tami Pfeifer,Amy Fowler,Jon Berkeley, Sharron Hinton, Kysha Thompson, Lateef Mitchell, Bernard Miles,Dana Crews, Tina Sykes,Hathaway Pendergrass, Gayane Chambless, Tamarann Marteny, LaDanna Strong, Caraina Edwards, Kassi Dadufalza, Val Hanson, Kayla Merkel, Jamie Jacobs, Sarah Black, David Carter, Rebekah Rapoza (*Members in bold) Absent: Charlos Banks Excused: Rachel Gessouroun, Amanda Farris, Laurie Williamson, Carol McClelland, Crista Collazo Welcome The meeting opened with a welcome from Chair, Sharron Hinton, and introductions. Minutes Review and Approval The Council reviewed the minutes from August 2022. Amy Fowler motioned for minutes to be approved and was seconded by Hathaway Pendergrass. Motion carried unanimously. JCPC Business Conflict of Interest forms— As a reminder, these are required for all members serving on the JCPC. If you haven't had an opportunity to do so, please get those into Rebekah as soon as possible; they're required for all members. If we have any kind of conflict of interest within the agencies or the programs that we're servicing, we do need to report that. Risk and Needs Committee— We need to select the chair for the committee and schedule a date. David, Area Consultant, stated that they just received the data and it's quite extensive. The data this year includes all the YASI information which is 135 questions. They are currently working through analyzing all of it and will be sending it to Amanda for review to ensure it looks accurate before it will be ready for committee review. Given the volume of data this year, it may not be possible to meet in early November like last year. Realistically it will probably be closer to the end of November before everything will be ready for committee review. David will coordinate with the committee members to schedule a day/time to meet just before the December JCPC meeting. Program Updates (inc. FY 21-22 Measurable Objectives report) Volunteers for Youth—For the Community Service/Restitution program, all goals were met last year except one very critical one - number served. This is something that has been talked about and has been an issue for all programs, but other than that all goals were met for both programs. Q: How many youth are currently enrolled? A: Currently have 16 enrolled with another three intakes scheduled for next week. We thought the numbers would be higher since it seems like referrals have picked up. 25 Similar to the Community Service program, Teen Court met all goals last year as well, except for the number served. Jamila has been conducting a lot of outreach in the community, including the schools and other organizations in order to get referrals and recruit volunteers. Lateef Mitchell stated that he would connect with Susan after the meeting because he may be able to help increase their referral numbers through his role as Student Support Liaison. Dispute Settlement Center—Like Susan, our program's numbers were also down last year. Last year we served 10, but this year so far, we have already received six referrals since July so numbers seem to be picking up. Programmatically, the youth have really been engaging in the process and writing some good letters of apology where they are able to express remorse, responsibility, and accountability in written form. These letters have been really impactful for those that were harmed. Q: How are the connections with Orange County schools? A: In the last couple weeks we have talked with student support and the executive cabinet about how they can provide support. So we are hoping that referrals will be picking up. The Exchange Club—We were able to serve the number we projected but ran into problems with parental participation in the group. They were willing to bring the youth but didn't feel they needed to participate themselves. We are hoping to have more success with the group this year. With regards to the in-home component, we did have success getting families to participate and meet goals. Referrals have picked up and we currently have 13 enrolled. We are looking forward to having more participation with the group since Covid is not having as much of an impact anymore. The group space is large enough that it still allows for social distancing and so some of those barriers have decreased. Now the barrier seems to be that parents are working more and don't have time to participate in the evenings. They are receptive to the in-home component, though, and if they could drop off their kid for the group they'd be happy. Q: Why do you think parents are resistant to participating? A: The feedback from parents is that they would participate if the group was virtual. However, the youth would rather have in-person format. We are having a struggle with parents because they think that if it's virtual it will help with time management and multi-tasking, like cooking dinner in the background. We are trying to acknowledge that and be sensitive, but also recognize that they understand the value that even though it's convenient, sometimes when you're talking about real world practice and connecting with your kid it needs to be in person. The virtual format preference from parents is happening across all our programs, not just this one. Lateef mentioned that when he makes a referral to the program, he sets the expectation with the parent from the beginning, that the in-person participation is expected and required. So maybe if all referring parties can do this it may help cut down on some of the push back. David mentioned that he ran the referral sources for this program and that none were DJJ-referred. Sometimes without a judge's order, parents may not feel like they have to complete a program. Q: Not necessarily related to this particular program,but understanding the report format in general. When looking at the Measurable Objectives report format,is there a guide that explains each column and how the numbers are calculated? What does "terminations"means? What does "answered" and "met" mean? A: Every program has to have identifiable measureable objectives based on their program type. Terminations refer to youth who have been closed out. Met means that the terminated youth achieved that goal. 26 Q: What does the "answered" column mean? It seems like someone is answering the questions and that is what the "met" column is being measured against to determine if a measurable objective was met. A: When a youth is terminated from a program, staff go into NCALLIES and enter the type of termination (successful, unsuccessful, etc.) and answer the measurable objectives. The system then takes those responses and generates the report that you see. The format of the report is system generated and the labeling of columns and calculations is done by the system and may not match with what providers see when they enter the termination information. Q: Follow-up question.I agree that it looks like the percentage is calculated just by dividing the "met" by "answered". But why are the number of answers different from the number of terminations? If someone has terminated,wouldn't you be answering the questions at the end? A: David will research and follow-up. Q: Would the monthly report that is optional for programs be helpful in providing some clarity as we move along? We have never required it of programs but maybe it would be helpful. A: The excel spreadsheet report is optional and some other JCPCs require it. It is designed to be user friendly with monthly tabs to be able to track program and fiscal data. As a JCPC, you can decide if we'd like to require it or continue with a verbal report format. The monthly report form will be added to next meeting's agenda for discussion. Wrenn House—Echoing what other programs have said, our number served was also low last year having served only one youth. This year we have already served one youth and just got a referral the other day. Q: What was the referral source for the youth this year? A: I am not sure on the one from August,but the one just received was from DSS. M Data Update July— 8 juveniles at intake (1 were RTA); 12 delinquent complaints; 2 undisciplined complaints; 1 school based complaints; 9 complaints approved for court; 5 complaints diverted; 0 complaints closed; 1 juvenile placed in detention for 31 days; unknown days used at Wrenn House; and 0 YDC admissions. August— 8 juveniles at intake (4 were RTA); 11 delinquent complaints; 1 undisciplined complaints; 0 school based complaints; 10 complaints approved for court; 0 complaints diverted; 2 complaints closed; 3 juveniles placed in detention for 55 days; unknown days used at Wrenn House; and 0 YDC admissions. September—4 juveniles at intake Q were RTA); 12 delinquent complaints; 0 undisciplined complaints; 1 school based complaints; 11 complaints approved for court; 0 complaints diverted; 0 complaints closed; 4 juvenile placed in detention for 82 days; unknown days used at Wrenn House; and 0 YDC admissions. Q: What were the primary types of complaints? A: Assault and stolen vehicles are high right now. And it seems like a lot of the youth committing these crimes are crossing county lines. Consultant Update You all received the report on indicators of school crime and safety that Rebekah sent out this week. That is a national report and I would strongly encourage you all to read it. 27 Our department received a$2.5 million grant to do campaigning around gun safety. There have been several meetings that Billy Lassiter has held and they have created a gun safety committee where they will be looking at different campaigns for media, social media, and billboards. What they found during the pandemic was that it was the highest period for gun purchases at any point in history and people were not educated about proper gun safety and storage. Many were being left unsecured in vehicles leading to vehicle break-ins and the guns would then end up on the streets. There is another committee within out department called RED—Racial and Ethnic Disparities. This came about from a national campaign to reduce disparities among minority youth within the juvenile justice system. It is actually part of our juvenile justice strategic plan and we are encouraging local JCPCs to look at local data as it relates to your county and consider forming a JCPC subcommittee and devising some local strategies. Crystal Lewis is our RED specialist and has all the RED data. If interested, she can come to a meeting and present information and data related to RED. (Members expressed interest in her coming to present, David will work on getting her on the schedule.) There is a program that began in Fayetteville about 6-7 years ago by the Fayetteville Police Department called EKG (Educating Kids on Gun violence) that has gained a lot of traction. The department is embracing the program and trying to get funding for it to be implemented statewide. There may be funding available coming to the JCPCs to replicate the program. The department would like to provide some baseline training to providers on YASL YASI is the new assessment form that juvenile court counselors are completing on youth. A YASI score is provided on referrals and providers are required to enter that in NCALLIES. The training would help providers under the YASI and how the score is determined, but providers would not be required to complete the YASI on their youth. In the coming months, you may want to review the JCPC Bylaws to see if any updates are needed. Announcements Orange Partnership, through Freedom House Recovery Center, was one of seven in the county at a community level to receive a SAMHSA grant. It is a five year grant that will bring about $1.8 million into our community to focus on things around mental health, nicotine misuse, and cannabis-related issues we are seeing with youth. WIOA NextGen program is accepting referrals to work with youth and young adults aged 16-24 who are interested in education, training, and employment. All youth must have an identified barrier, one of which being justice involvement. If you have any youth that are interested in these services,please refer them. Dispute Settlement Center is hosting monthly community listening circles that are still happening virtually for now. 28 Orange County Juvenile Crime Prevention Council Meeting Friday,December 2,2022 (12:00noon—2:00pm) Virtual Zoom Meeting Proposed Minutes Attendees: Sharron Hinton, Gayane Chambless, Carol McClelland,Bernard Miles,Amy Fowler, Laurie Williamson,Tami Pfeifer, Tina Sykes,Kysha Thompson,Hathaway Pendergrass, Joy Clark, Susan Worley, LaDanna Strong, Val Hanson, Pam Weiden, Jamie Jacobs, Kassi Dadufalza, Sarah Black, David Carter, Rebekah Rapoza(*Members in bold) Absent: Charlos Banks, Rachel Gessouroun, Dana Crews, Jon Berkeley Excused: Amanda Farris, Lateef Mitchell, Crista Collazo Welcome The meeting opened with a welcome from Chair, Sharron Hinton, and introductions. Quorum is not met so the agenda will need to be moved around. JCPC Business Monitoring Committee—Monitoring committee members are Amy Fowler, Carol McClelland and Laurie Williamson. They will coordinate responsibilities through email and decide who will monitor which programs. RED Committee—David will reach out to the RED Coordinator with the State to see if she can give a presentation at the February meeting. Currently, Gayane and Lateef have volunteered to serve on the RED Committee and will coordinate a time to meet, hopefully before the February meeting. Monthly JCPC Program Report—We have talked previously about having funded programs utilize this report. It is optional but provided by the State to give more structure in program reporting to JCPCs. The question before the JCPC today is do we want to make this a new requirement. The form is set-up to help both programs and JCPC track their progress. There are sections to record data on referral sources, number admitted and served, terminations, youth demographics, and fiscal/budget information. Q: Do the programs see any challenges to completing this report? A: One of the biggest challenges would be getting fiscal information to report monthly. It would require establishing new protocols with their accounting team to be able to get the information on a timely basis. Q: If the JCPC decides to adopt this form, would all information be required every month? Do we have flexibility to require certain information? A: Since the report is optional anyways, you can choose which sections programs would need to complete. Programs stated that they find the report to be helpful for programmatic information but the financial information could be a bit burdensome. It would be good to see information reported monthly and would also provide data for when looking at trends. Q: Is there an ability to change or add additional categories to the demographic section? 29 A: The options available under the demographic section are taken directly from the options available in NCALLIES. This leads to a larger issue of NCALLIES possibly needing an update to the demographic options available in the system. The JCPC would like to explore if there is already a template developed by another county that has more inclusive demographic options and if it's possible to have NCALLIES updated as well. David will reach out to the lead consultant and report back. To summarize, the JCPC is in favor making the financial section of the report optional, changing Hispanic black to Hispanic non-white, and adding greater inclusionary language within the demographic section. Carol McClelland motioned to adopt this form with the option to complete the financial section and contingent upon what David finds out from a higher level with regards to changes to the demographic section and Bernard Miles seconded. Motion passed unanimously. Risk and Needs Committee—The Risk and Needs Committee met last month to review YAZI data, identify the needs of the youth in our county and where there may be gaps in services. The YAZI is administered by the juvenile court counselors and is 33 questions long. There are some questions that are historic, such as legal history, and others that are more dynamic and answers can change overtime. The committee also reviewed racial equity report provided by the Southern Coalition on Juvenile Justice, but for some reason Orange County schools did not provide any data. Some of the areas of concern for Orange County include: • Prior runaway history • Family history of substance use problems • Family history of mental health problems • Marginal or inadequate supervision • Poor school performance (failing classes, attendance rate) • School infractions or interventions • Short-term suspension, particularly among black youth, multiracial youth, and youth with disabilities • Association with delinquent peers and gangs • Alcohol and drug use with few youth receiving services/treatment • Mental health problems • Prior physical or sexual abuse history • Low rate of involvement in structured activities After reviewing the data, the committee decided that the following program types should be considered for funding and included in the RFP: • Interpersonal skill building • Substance abuse counseling • Individual, group, mixed counseling • Mediation/conflict resolution • Parent and family skill building • Family counseling • Temporary shelter care • Runaway shelter care • Restitution/community service 30 • Mentoring services • Teen Court • Tutoring/academic enhancement • Experiential skills • Juvenile structured day The committee asked for discussion around posting and closing date for the RFP. The JCPC decided they would like to advertise on January 9, 2023 and close on February 8, 2023. Carol McClelland made a motion to accept the RFP as written with posting dates of January 9-February 8, 2023 and was seconded by Amy Fowler. Motion passed unanimously. Minutes Review and Approval The Council reviewed the minutes from October 2022. Amy Fowler motioned for minutes to be approved and was seconded by Carol McClelland. Motion passed unanimously. Program Updates Dispute Settlement Center—They currently have four open referrals and one black male, one white female, and two black females just finished up. Taking the young people through the accountability has really been eye-opening for them, especially when talking about who has been affected by their actions and how. The Exchange Club—Both group and in-home programs are going well. They have received seven referrals last month and are working hard to engage parents in group. This has been a struggle because they want to continue programming virtually and not in-person. The in-home component is currently at capacity and going well; everyone loves the in-home component. Q: Where is your Parent Teen Solutions program located? A: Currently are held at a church in Chapel Hill that is on the bus line. But they are always looking for donated space. Q: Is there a location in northern Orange for those who wouldn't have easy access to Chapel Hill? A: We can. The issue currently is trying to match a location to where the parents are located. They tend to follow the flow of the referral. Historically the referrals have been coming from Chapel Hill-Carrboro area. Q: Are you able to meet the language needs of Spanish speaking families? A: We are currently working with volunteer interpreters and have had an issue with their availability around group time. Reintegration Support Network—Jamie Jacobs has served as the Executive Director for RSN for the last four years and is stepping aside to take on responsibilities of programming and to serve as the Director of Operations since Megan Raymond will be leaving RSN. The acting Executive Director has been with the organization for four years and resigned from their board so that he could take on this role while they search for a new Executive Director. They don't see the transitions having any impact on programming. They have on-boarded a new participant program manager and he has been instrumental in bringing in a number of referrals in such a short amount of time. 31 Volunteers for Youth—Both Teen Court and Community Service/Restitution programs are going well. Numbers still have not returned to pre-pandemic levels. We, of course, do not want kids getting into trouble but would like to make sure we are serving those in need. They received four referrals for Teen Court last month and are working to get them all admitted into the program. We are working on a community service activity for Martin Luther King, Jr. holiday and more information on that will be forthcoming. Q: How many referrals for Community Service program have you received? A: Currently have four referrals and four enrolled, so these referrals will double the number served. Wrenn House—We currently have served two youth from Orange County and have one open referral. Q: Do you know where the referrals are coming from or if any were referred by DSS? A: The current referral is from DSS. The two were referred by CSS and a self-referral. JJ Data Update No data to present at this month's meeting. Consultant Update The state is currently in crisis situation with staff shortages at the juvenile detention facilities, so much so that some facilities have had to close and youth have been moved to others within the state. This is problematic because some facilities are already at, or over, capacity. Some of juvenile court counselors throughout the state have been going into the facilities to help with staffing shortages and are working 60+hour weeks. Billy Lassiter has worked really hard with the legislature trying to get them to pass some retention initiatives such as bonuses, pay raises, etc. The general session that the house held discussed and passed bills for the adult system, but somehow left out the juvenile system. Billy is asking county commissioners to pass resolutions to support compression increases for juvenile justice facility staff so that they can retain and recruit staff. David has a draft he will share and this request is going out across the state to all county commissioners. Announcements Freedom House is recruiting for a child therapist. Orange County has two spots on Alliance Board of Directors. Commissioner Fowler will be stepping down and another commissioner will be replacing her since she will now have conflict of interest as a pediatrician when the switch to tailored plans is made. The other spot is also open if anyone knows of someone with interest and expertise in substance abuse or mental health but not currently being receiving payment as a provider from Alliance. If someone is interested they will need to apply through Alliance's website and then be approved by the Board of County Commissioners. 32 Orange County Juvenile Crime Prevention Council Meeting Friday, February 3,2023 (12:00noon—2:00pm) Virtual Zoom Meeting Proposed Minutes Attendees: Amanda Farris,Bernard Miles,Amy Fowler, Tami Pfeifer, Carol McClelland, Sharron Hinton, Gayane Chambless,Dana Crews, Tina Sykes,Lateef Mitchell, Laurie Williamson, Hathaway Pendergrass, Crystal Wynn-Lewis, Joy Clark, LaDanna Strong, Susan Worley, Kassi Dadufalzi, Caitlin Fenhagen, Caraina Edwards, Jamie Jacobs, Stephanie Cloughesy, Joal Broun, David Carter, Rebekah Rapoza (*Members in bold) Absent: Charlos Banks, Rachel Gessouroun, Crista Collazo, Jon Berkeley Excused: N/A Welcome The meeting opened with a welcome from Chair, Sharron Hinton, and introductions. Minutes Review and Approval The Council reviewed the minutes from December 2022. Amy Fowler motioned for minutes to be approved and was seconded by Carol McClelland. Motion passed unanimously. JCPC Business Monitoring Committee—Volunteers for Youth's program monitorings have been completed and the paperwork has been turned in. Exchange Club monitoring has been postponed until next week while they went through an intensive accreditation process. Carol will be reaching out to her assigned programs to schedule her visits now that the email issue with Freedom House has been fixed. Funding Committee—This committee has members and needs to select a chair and set a date to meet. Gayane will coordinate a doodle poll for committee members to set a time to meet and select a chair at that time. Guest Speaker: Crystal Wynn-Lewis, Racial and Ethnic Disparities Coordinator, Division of Juvenile Justice and Delinquency Prevention Youth of color make up 46% of the youth population ages 6-17 in NC but represented 7 1% of complaints, 80% of detentions, and 78% of commitments to YDC. Black/AA make up 24% of the youth population ages 6-17 in NC but represented 58% of complaints, 66% of detentions, and 66% of commitments to YDC. Racial and Ethnic Disparity, as defined by the JJDPA, means that minority youth populations are involved at a decision point in the juvenile justice system at disproportionately higher rates than non-minority youth at that decision point. JJDPA is the first, and probably only, piece of comprehensive juvenile justice legislation passed by Congress. It specifically outline standards for the fair treatment of juveniles and authorizes states to innovate efforts to prevent delinquency. There are four Core Protections of JJDPA: Deinstitutionalization of Status Offenders, Sight and Sound Separation, Adult Jail and Lock-up Removal, and Racial and Ethnic Disparities (formerly DMC). State compliance is required for Title II funding and is achieve when states address RED through identification, development of 3-year RED action plan, and outcome-based evaluation. Data collection is 33 required related to five "contact points" and the Governor's Crime Commission is NC's designated state agency to monitor compliance. The five contact points that need to be reported on include: arrest, diverted/not approved, detention, YDC placement, and transfer. Data is published on fiscal year basis with most current data from FY21-22. According to US Census data, there are almost 21,000 youth ages 6-17 in Orange County(White = 61%, Black/AA= 12%, Hispanic/Latino = 16%, Asian= 10%, Native American =0.34%). There were a total of 316 complaints files against 103 juveniles (Black/AA= 67%, White= 24%, Hispanic = 6%, other= 3%). When talking about disparities you need to look at the relative rate index (RRI). In Orange County, youth of color are 5 times more likely to receive a complaint than their white counterpart. Over the past 5 years, there has been about a 60% increase in the number of complaints received. When looking at the number of complaints not approved, 24% were not approved for Black/AA compared to 40-45% for the other races/ethnicities. There were 5 youth in Orange County that were transferred to adult court and all of them were youth of color (5 Black/AA, 1 Hispanic/Latino). Orange County had 55 school-based complaints (out of total 316). 53% were White youth, 42% were Black/AA youth, 4% Hispanic/Latino, and 1% other. When looking at offense group by race, this data stood out because Orange County has higher rates than other counties in NC in terms of the breakdown of violent, serious, and minor offenses. Felony Class A-E made up 23% of complaints which is over 3x times the state average. What could we do with the RED data? It should be used to help law enforcement,judges, community leaders, and other decision makers understand the reality of racial and ethnic disparities within the community. Examine the resources on hand and determine from the data how to distribute them to ensure all youth have access to the same opportunities. Talk to law enforcement to see what their policies are and find out if they are encouraged to divert young people and if there are diversion programs available. The RED Section of Court Services' primary role is to assist jurisdictions in reducing the disproportionate representation of youth of color in the NC juvenile justice system by providing data analysis, education and awareness, JJDPA compliance, grant management, and Juvenile Minority Sensitivity Training (JMST). There are 8 REDuction Strategies that have proven to be effective: 1) focus on data and utilization; 2) increase collaboration with other state and local agencies, police,judges, and the community; 3) changing culture away from punitive or procedural focus toward a focus that's best for the youth and community; 4) affiliate with National JJ (Youth Justice) Reform Initiatives; 5) creating alternative to detention, secure confinements, and formal system involvement; 6) intentional focus has to be on RED reduction; 7) leadership at both state and local levels; and 8) making RED a long-term priority. Program Updates Dispute Settlement Center—In FY 21-22, they handled 10 referrals and so far YTD, they are just wrapping up their eighth referral and will be working on 9, 10, and 11 next week and are on track to potentially double last year's number. Shout out to the court counselors for keeping the referrals coming and diverting the youth where possible. The Exchange Club—We have received one referral for the month of December and was a slow month. They are still having issues with getting their families to attend group so they decided to get creative and allow the parents to do group virtually and see if they would bring the youth. The in-home component is thriving and they are trying to find a way to get the same support over to the group. Q: What was the source of your one referral in December? 34 A: It was DSS. Reintegration Support Network—No referrals were received in January. The have two individual who are currently participating in the JCPC portion of the program and have four individuals who are wait listed. They met with David last week to sort through some things and they continue to learn the ways of the JCPC. They have 10 mentors available with great diversity, including bilingual. Volunteers for Youth—They have seen referrals pick up quite a bit since the holidays for community service but the numbers for Teen Court are still low. They've had conversations with the court counselors to figure out how they can work together to get more referrals for Teen Court. They are also looking at opportunities to offer community service projects for youth in other JCPC programs. Q: Do you ever get referrals directly from schools for community service? A: No. Not for community service but for Teen Court. However, they would be open to that so long as JCPC is. Q: Is there a written standard of what can be deflected and what cannot? How often is training being provided on deflection,for example, an annual training with all the SROs? A: The Criminal Justice Resource Department is continuously providing outreach to law enforcement about the options and programs available. By statute, law enforcement discretion must be maintained. However, each local agency can set their own parameters that they expect their patrol officers to follow in terms of diversion, whether adult,juvenile or harm reduction. Particularly for the youth deflection program, there is an agreement between the district attorney's office and all law enforcement agencies that a first time juvenile will be deflected. However, if they are already in the juvenile justice system or have been, then they will not get the benefit of deflection, although there have already been some exceptions to that. Conversion around diversion and the barrier to utilizing JCPC programs when there is a requirement that the youth's information be entered into a database, when the goal of deflection is to avoid all entering them in any kind of system. However, without the use of a database, program progress and success cannot be tracked and measured and that in turn could affect the ability to receive funding from the State. NC Allies removes names from information when reports are generated. It would be great if there was way to enter youth's information anonymously. Wrenn House—They had one referral in December and none in January. They recently reviewed the data from FY21-22 and noticed that the instances of youth reporting a history of running away was 9% higher than the state average. And they also saw that 13% reported being kicked out of their home at some point which is also higher than the state average. These stats show that there is a need for their services in community. Q: Where did the referral in December come from? A: DSS JJ Data Update Paige Walsh was recently reassigned to Orange County and is doing intake. She was in Alamance but lives closer to Orange and was reassigned. They are also hoping to have another staff member on board soon. There are still 8 vacancies in the district and they are working hard to get staffed back up. 35 December— 18 juveniles at intake (4 were RTA); 36 delinquent complaints; 3 undisciplined complaints; 19 school based complaints; 1 complaint approved for court; 6 complaints diverted; 5 complaints closed; 3 juveniles placed in detention for 29 days; 0 days used at Wrenn House; and 0 YDC admissions. January— 11 juveniles at intake (4 were RTA); 27 delinquent complaints; 0 undisciplined complaints; 11 school based complaints; 13 complaints approved for court; 0 complaints diverted; 0 complaint closed; 3 juvenile placed in detention for 28 days; 0 days used at Wrenn House; and 0 YDC admissions. The top offenses from January were communicating threats and simple assault. The more serious ones were robbery with a dangerous weapon (those were the 3 youth that were in detention). Q: Do you keep statistics on the age of youth (elementary,middle,high) and school district? A: Reports can only be run by the county so it would combine both Orange County and Chapel Hill- Carrboro City Schools. However, more complaints do come in from Orange County Schools. Some of this data can be obtained from their website and does provide a three year comparison. Consultant Update Thank you to Commissioner Fowler for sending up a resolution to Orange County Commissioners to support a step pay plan for juvenile justice staff. They did sign the resolution back in January and Deputy Secretary Billy Lassiter is currently gathering other county resolutions and data to bring to the General Assembly as they begin their session. Third Quarter accounting will be due March 24 so now is the time to look at your expenditures and budgets to make sure you are track with spending as planned. Also make sure that you are utilizing in- kind as that could generate a refund at final accounting. There is a possibility of discretionary funds that would be offered based on the refunds collected from last year's final accounting. There are a couple facilities that will be coming online by the end of the fiscal year. One is a transitional living facility in Wayne County that will join the male one in Craven and female one in North Hills, Raleigh. There is also an Eckerd male residential facility that is coming Caswell County that they've been working on for the last year and a half. Announcements Judge Pendergrass announced he will be coming off JCPC as Judge Cabe is working with the judges for each court to be on the corresponding committees. Judge Broun will be taking over as the JCPC representative and will bring a lot of knowledge and insight to the council. 36 Orange County Juvenile Crime Prevention Council Meeting Wednesday,February 22,2023 (3:00pm—3:30pm) Virtual Zoom Meeting Proposed Minutes Attendees: Carol McClelland, Kysha Thompson, Charlos Banks,Bernard Miles,Laurie Williamson, Jamie Jacobs, David Carter, Rebekah Rapoza(*Members in bold) Welcome The meeting opened with a welcome from Vice Chair, Carol McClelland, and introductions. JCPC Business This special meeting was called at the request of the Funding Committee to discuss the possibility of posting another RFP. After the RFP closed and upon review of the submitted applications by the Funding Committee, there are services that are needed in Orange County for which no applications were received. The Funding Committee is recommending that the JCPC vote to approve posting another RFP for $60,181 to provide mentoring and/or interpersonal skills building services. It is also recommended that the RFP be posted from February 23, 2023 to March 24, 2023. Bernard Miles made a motion to accept the recommendation of the Funding Committee and advertise a new RFP in the amount of$60,181 for program types Mentoring Services and Interpersonal Skill Building to be advertised between February 23, 2023 and March 24, 2023. Charlos Banks seconded the motion and it passed unanimously. 37 Orange County Juvenile Crime Prevention Council Meeting Friday,April 21, 2023 (12:OOnoon—2:OOpm) Virtual Zoom Meeting Proposed Minutes Attendees: Kysha Thompson, Sharron Hinton, Crista Collazo,Jon Berkeley, Tina Sykes,Lateef Mitchell,Laurie Williamson, Gayane Chambless,Joal Broun, Susan Worley, Frances Henderson, Caitlin Fenhagen, Jamie Jacobs, Kayla Merkel, Pam Weiden, Terence Johnson, Caraina Edwards, Val Hanson, LaDanna Strong, Matt Hughes, David Carter, Rebekah Rapoza (*Members in bold) Absent: Charlos Banks, Rachel Gessouroun, Dana Crews, Tami Pfeifer Excused: Amanda Farris, Bernard Miles, Carol McClelland, Phyllis Portie-Ascott Welcome The meeting opened with a welcome from Chair, Sharron Hinton, and introductions. Quorum has not been met so the agenda will be reorganized to allow for additional members to join before proceeding with JCPC business. Program Updates Dispute Settlement Center—They have served 12 youth year-to-date and have five active referrals, so they expect to surpass their estimated served for the year. They have been receiving a lot of diversion referrals and referrals directly from the bench. Q: Question for all the programs,is data collected on race and ethnicity of youth served and if so, could that information be provided,at least quarterly, to the RED committee? A: That information is collected and entered into NCALLIES. The information should be easy to pull and provide a report. The Exchange Club—They have served 12 youth year-to-date in the in-home program and have another three referrals pending. They have served six youth in the group program and last week received four new referrals, so they should be on track to meet their projected number served. They have come up with a plan for a hybrid group sessions in an effort to get more engagement from families because a lot were reporting that they don't have the time or transportation or other excuses. Reintegration Support Network—They have received five referrals in March and two of those individuals have been admitted to the program and they expect to enroll the other three soon, bringing their year-to- date served to eight. They have been receiving a lot of referrals recently from Lateef and the school counselors, and even some parents. They have worked on streamlining the referrals process and it can be done directly from their website. Volunteers for Youth—Referrals have also been picking up for them, especially those coming from the court counselors. They have been having a bit of conversation with the court counselors because it seems like many are new. Teen Court coordinator, Jamella, will be on maternity leave soon so another staff member will be filling in for the summer. Susan is retiring soon so they will be bringing in a new executive director in the summer. Wrenn House—No representative present to give an update. 38 JJ Data Update There is no data to present this month because Amanda has been out and unable to run the reports. However, they do have some staff updates to provide. One of the supervisors recently left to go to another district, Paige Walsh is the Intake Court Counselor, and Derek Fitz recently joined at the beginning of the month and will be taking over some of the Orange cases. Last month they received about 35-40 new intake cases and Paige has been booked with at least two intakes per day for the last month and a half and they are still gaining more numbers this month. They are trying to get more staff into the office help. While Amanda wasn't able to run specific stats, common offenses are stolen vehicles, communicating threats, and assaults; there have also been a lot of gun possession charges going along with these other offenses. Q: Do we have a sense of where under 18 are accessing guns? A: There really isn't a definite answer. There are some robberies of homes, people leaving vehicles unlocked, and ghost guns being ordered online. Caitlin Fenhagen with Orange County Criminal Justice Resource Department provided an update on an initiative they are looking to bring to Orange County that is modeled from Durham's Project Build. Project Build is not interested in seeking any JCPC funding because they are a county funded program in Durham and if they are going to have any of their staff come over here it would have to be as a county employee. Caitlin included Project Build in her department's budget request for next fiscal year with a lot of support from stakeholders, but unfortunately the manager's budget is very tight next year and so they are in the process of trying to see if they can potentially get funding from ABC Board, early intervention funds from opioid funds and Chapel Hill PD funds. Chapel Hill and Carrboro police departments both feel strongly that the program is needed. It would provide intensive case management in the homes, communities, and schools for high-risk teens. Q: Is there an opportunity to get JCPC funding if Project Build was a county program? Is that doable,has it been done somewhere else? A: It can be done. There are other JCPC programs that are run by the county with blended funding. The county acts as the program manager and the employee is written into the grant and all the programming expenses is also part of the budget. But it all comes down to the RFP and we are already past that phase in the year and so we'd have to look at for FY24-25 planning. Minutes Review and Approval The Council reviewed the minutes from the regular February 2023 meeting. Joal Broun motioned for minutes to be approved and was seconded by Sharron Hinton. Gayane Chambless would like to make an amendment to the minutes because her intention at the meeting was to send a Doodle poll for the RED committee, not the Funding committee. The mover accepts the amendment to the minutes. Motion passed unanimously. The Council reviewed the minutes from the special February 2023 meeting. Joal Broun motioned for minutes to be approved and was seconded by Crista Collazo. Motion passed unanimously. Gayane Chambless abstained from voting. JCPC Business Budget Revision presentations— Exchan eg Club—The revision is due to lapse salary adjustment. Sharron Hinton motioned for budget amendment to be approved and was seconded by Laurie Williamson. Motion passed unanimously. Reintegration Support Network—Due to change in staff members, they needed to update the budget for staff salary and FICA. They are also proposing the addition of a new line items to help with interpretation and translation services, advertising their JCPC program services, and an IT assessment to 39 help with the development of policies and enhancing infrastructure. All of these new requests would be funded through the use of lapse salary. Crista Collazo motioned for budget amendment to be approved and was seconded by Sharron Hinton. Motion passed unanimously. Funding Committee—The Funding Committee was unable to meet during the last couple months so it was decided to incorporate the meeting into our regular JCPC meeting since there are no new program application requests and the total of all requests does not exceed the county's allocation. The JCPC would like to give applicants the opportunity to speak briefly about their proposals for next year, highlighting any changes. Dispute Settlement Center—We are looking to continue the same work and are only requesting slight increase in requested funding. They are currently funded at$58,000 and are requesting $59,000 for FY23-24. Crista Collazo made a motion to approve funding Dispute Settlement in the amount of$59,000 for FY23-24 and was seconded by Gayane Chambless. Motion passed unanimously. Exchange Club—No program updates or changes to report for next year. They are currently funded at$60,760 and are requesting $59,049 for FY 23-24. Laurie Williamson made a motion to approve funding Exchange Club in the amount of$59,049 for FY23-24 and was seconded by Joal Broun. Motion passed unanimously. Reintegration Support Network—We have seen the most interest in the mentoring program so with the new proposal we are focusing on one-on-one mentoring instead of life skills but at a similar cost. They are currently funded at$61,627 and are requesting $57,778 for FY 23-24. Gayane Chambless made a motion to approve funding Reintegration Support Network in the amount of$57,778 for FY23-24 and was seconded by Crista Collazo. Motion passed unanimously. Volunteers for Youth: Community Service and Restitution—We are not proposing any major changes and are continuing services as in the past and are not requesting any funding increase. They are currently funded at $84,730 and are requesting the same for FY 23-24. Laurie Williamson made a motion to approve funding Volunteers for Youth Community Service and Restitution in the amount of$84,730 for FY23-24 and was seconded by Gayane Chambless. Motion passed unanimously. Volunteers for Youth: Teen Court- We are not proposing any major changes and are continuing services as in the past and are not requesting any funding increase. They are currently funded at $69,625 and are requesting the same for FY 23-24. Sharron Hinton made a motion to approve funding Volunteers for Youth Teen Court in the amount of$69,625 for FY23-24 and was seconded by Laurie Williamson. Motion passed unanimously. Wrenn House—No representative present. They are currently funded at$16,475 and are requesting the $18,632 for FY 23-24. Sharron Hinton made a motion to approve funding Wrenn House in the amount of $18,632 for FY23-24 and was seconded by Crista Collazo. Motion passed unanimously. Administrative budget—We haven't really had any expenses this year because we have been virtual. In the past we have used it to pay for meeting requests, conferences and associated travel, and would propose the same for the upcoming year. Admin budget is currently at$7,879. After funding all program requests at full ask, there is $2,403 unallocated and a decision needs to be made on what to do with those funds. Options include: leaving unallocated until December 31 and allow programs to apply for those funds or add into the admin budget now to use for training or sponsorships for 40 kids at camp or public awareness/outreach. Consensus seems to be that the council would like to add the additional funds to the admin budget to allow for greater flexibility with the funds. Gayane Chambless made a motion to approve funding Admin budget in the amount of$10,282 for FY23- 24 and was seconded by Crista Collazo. Motion passed unanimously. Consultant Update The department is also seeing a statewide increase in gun charges among juveniles and they tend to be acquiring them through vehicle and home break-ins and online ghost sales. Stats are showing that that deaths from gun violence has surpassed that of motor vehicle deaths. The department is working on safety campaign to include a safe week of action from June 4-10. This will include radio, social media, and billboard campaigns to spread the message of gun storage safety. The department has also asked for $7.6 million in the budget for programming to address gun safety and programming for at-risk youth. Some other items in the legislative bills is money for startup and operating costs for Richmond (detention center) and Rockingham County facilities (hybrid YDC and detention center). Both facilities should be online by the end of the year. They are also looking to expand C.A. Dylan for a residential crisis unit and whose beds would be for youth experiencing family and mental health issues where juvenile justice needs to place them and mental health beds are full. Trainings are being offered by the Restorative Youth Coalition of NC. They are holding lunch and learns monthly on the third Friday from 12-1 via Zoom. 41 Orange County Juvenile Crime Prevention Council Meeting Monday, May 8,2023 (11:OOam— 11:30am) Virtual Zoom Meeting Proposed Minutes Attendees: Phyllis Portie-Ascott, Sharron Hinton, Carol McClelland,Dana Crews, Laurie Williamson,Jon Berkeley,Lateef Mitchell,Paul Bell, Terence Johnson, David Carter, Rebekah Rapoza (*Members in bold) Welcome The meeting opened with a welcome from Chair, Sharron Hinton, and introductions. JCPC Business This special meeting was called at the request of the JCPC Chair to discuss and vote on accepting the discretionary funds that were awarded to Reintegration Support Network by the Department. In order for them to receive those dollars the JCPC must vote to approve acceptance. Last month, the Department put out a notice to all currently funded JCPC programs letting them know that discretionary monies were available. RSN requested $7,400 in discretionary funds from the Department to support the purchase of four new laptops for staff. Staff have been working on personal computers, many of which are also outdated, which poses a possible IT risk. The type of request submitted by RSN is typical, especially if it's for equipment that is crucial for their operation. RSN's request was approved by the Department and they were awarded the full $7,400. Policy/procedure dictates that the request must also go before the JCPC for approval before the funds can be disbursed. Carol McClelland made a motion to accept the discretionary funds awarded to Reintegration Support Network in the amount of$7,400 and was seconded by Laurie Williamson. Motion passed unanimously. 42 Juvenile Crime Prevention Council County Plan Orange County For FY 2023-2024 Table of Contents I. Executive Summary II. County Funding Plan III. Juvenile Crime Prevention Council Organization IV. County Risk, Needs and YASI Assessment Summary V. County Juvenile Crime Prevention Council Request for Proposals VI. Funding Decisions Summary VII. Funded Programs Program Enhancement Plan (PEP) OR, add brief program description for any program without a PEP. 43 Executive Summary The Orange County Juvenile Crime Prevention Council (JCPC), in fulfillment of the duties and responsibilities as set forth in the General Statutes of the State of North Carolina, has reviewed and updated this County Plan for FY 2023-2024. In 2019, House Bill 593 passed which approved an optional 1 or 2-year funding cycle for DPS JCPC funds, which is determined locally by each JCPC statewide. Also included in the HB was Raise the Age in N.C. which directs 16 & 17 years old from District Court to Juvenile Court. In order to see any new possible trends in juvenile justice data (now serving 16 & 17 year old) and to plan programming in the community accordingly, the Orange County JCPC approved a one-year funding cycle. Data continues to be monitored by the JCPC annually which provides direction to which funding cycle is most beneficial to the community and Council. The JCPC has identified the issues and factors which have an influence and impact upon vulnerable youth, at-risk youth, delinquent youth, and their families in Orange County. Further, the JCPC has identified the strategies and services most likely to reduce/prevent delinquent behavior. Monitoring and Evaluation: Each program funded in the past fiscal year by the JCPC has been monitored by the JCPC Monitoring Committee and programs were found in full compliance with DPS JCPC Policy and within the operating parameters of their budget and, providing the services as described in their program agreement. The monitoring results and program outcome evaluations were considered in making funding allocation decisions. The JCPC will continue to conduct annual implementation monitoring of its funded programs. Priorities for Funding: Through a review of risk & needs assessment data, the Youth Assessment Screening Inventory (YASI) data and a community resource assessment, the JCPC has determined that the following services are needed to reduce/prevent delinquency in Orange County. 1 . Mentoring Services 2. Parent/Family Skill Building 3. Interpersonal Skill Building 4. Experiential Skills 5. Tutoring/Academic Enhancement 6. Mediation/Conflict Resolution 7. Restitution/Community Service 8. Teen Court 9. Family Counseling 10.Individual/Group/Mixed Counseling 11 .Substance Abuse Counseling 12.Temporary Shelter Care 13.Runaway Shelter Care 14.Juvenile Structured Day Funding Recommendations: Having advertised a Request for Proposals (RFP) for these needed services for a minimum of thirty (30) days, the JCPC has screened the submitted proposals and has determined which proposals best meet the advertised needed services. As required by statute, the JCPC recommends allocation of the NC Department of Public, Division 44 of Juvenile Justice and Delinquency Prevention funds to the following programs in the amounts specified below for the upcoming fiscal year: (Also, see the Orange County Funding Plan with this report.) Name of Programs (Type) Funding Recommendations Juvenile Community Service and Restitution $84,730 Restitution/Comm unity Service Mediation/Conflict Resolution $59,000 Mediation/Conflict Resolution Teen Court $69,625 Teen Court Trauma Informed Certified Peer Support $57 778 (Interpersonal Skill Building) Parent Teen Solutions $59,049 Home-Based Family Counseling and Interpersonal Skill Building) Wrenn House $18,632 (Runaway Shelter Care) The JCPC further recommends that the following amount be allocated for the administrative costs of the Council for fiscal year 23-24: $10,282. Respectfully Submitted, Sharron Hinton, Chair, Orange County Juvenile Crime Prevention Council Date: May 25, 2023 45 ORANGE County NC DPS - Community Programs - County Funding Plan Available Foods: $ $359,096 Local Match: $ $220,888 Rate: 30% DPS JCPC funds must be committed with a Program Agreement submitted in NC Allies and electronically signed by authorized officials, %Non tipa-i0c Prapram 'Revenues / JCPC Administration $10,282 $2,363777 $12,645 19% 2 Juvenlle Community Service and Restitution $84,730 $25,419 $29,725 $139,874- 39o/a 3 Mediation/Conflict Resolution $59,000 $17,700 $1,2601 $77,960 24% a Parent Teen Solutions $59,049 $25,307 $19,626 $103,982 43e/u s Teen Court $6%625 $20,888 $4,428 $94,941 27°le 6 Trauma-informed certified peer support $57,778 $24,515 $25,068 $107,361 461% ' 7 Wrenn House $18,632 $5,589 $19,000 $43,221 1'7 8 9 10 11 13 la Is 16 17 18 19 20 21 22 TOTALS: $359,096 $121,781 $54,413 $44,694 1 1 $579,984 38% The above plan was derived through a planning process by the ORANGE County Juvenile Crime Prevention Council and represents the County' Plan for use of these fuuWs in FY 23.24 Amount of Unallocated Funds ! t Amount of funds reverted back to DPS Cf irperson,Juvenile Crime Preventi n Council (Date) Discretionary Funds added check type El Initial plan ❑ update ❑ anal -----DPS Use Only----- Chairperson,Board of County Commissioners (Date) or County Finance Officer Reviewed by Area Consultant Dale Reviewed by Program Assistant Date Verified by Designated Slate Office Staff Date .__.... �. 46 Juvenile Crime Prevention Council Organization FY 23-24 Name Organization Title Sharron Hinton Orange County Human Services Chairperson (interim until elections in Aug) Social Services Manager Vice- Carol McClelland Freedom House Dir. of Outpatient Chairperson (interim until elections in Aug) Recovery Center Services Rebekah Rapoza Orange County Fiscal Operations Secretary "volunteer position" Social Services Manager Treasurer Assessment Committee Chairperson Funding Committee Chairperson Number of members for 18 FY 23-24: List meeting dates during the current fiscal year and identify the number of JCPC members in attendance for each. Meeting Date Number of Members in Quorum Present? Yes/No Attendance 8/5/22 11 Yes 10/7/22 11 Yes 12/2/22 10 Yes 2/3/23 12 Yes 2/22/23* 5 Yes special meeting 4/21/23 9 Yes 5/8/23* 8 Yes special meeting 47 SUMMARY REPORT OF THE ORANGE COUNTY RISK AND NEEDS ASSESSMENT COMMITTEE I. Youth Assessment and Screening Instrument (YASI) Summary II. Summary of Community Resources III. Summary of Gaps and Barriers in the Community Continuum IV. Proposed Priority Services for Funding Part I. Youth Assessment and Screening Instrument (YASI) Summary On November 29, 2022, the Orange County JCPC Risk and Needs Assessment Committee met to review the data gleaned from the Youth Assessment and Screening Instrument(YASI) which was implemented by Juvenile Court Services beginning January 1, 2021. The full assessment consists of over 100 separate items useful for both predictive risk and case management, so data reported from this review will consist of county-level risk factors that may be prioritized by the JCPC for RFP development, as well as for highlighting prevalent issues among court involved juveniles that individual programs and community-based service organizations will want to consider when working with court-involved juveniles in the county. All juveniles at intake receive the YASI Pre-Screen (33 questions) which is also embedded in each full assessment. The aggregate outputs from full YASI assessments are just one of the data sources used by the Committee and are the focus of summaries that follow in this document. YASI questions are framed in either a historic context(Legal History, for example), or in some cases, "current" or "prior three-months"timeframes for other, more dynamic, questions. The following data summary represents the first full fiscal year of implementation of the YASI. In reviewing and prioritizing the elevated risk and needs extracted from this data set, one must consider the utilization of YASI as a predictor of future risk of offending; and as a case management instrument for determining level of service and types of services necessary to reduce recidivism. Orange County YASI Summary Observations: FY 2021-2022 The overall YASI summary data is based on 64 individual youth who were assessed during the fiscal year 2021-2022 coming to the attention of Court Services. Elevated Risk and Needs: • 80% of youth scored as moderate to high risk level per the YASI instrument. • 67% of youth scored as moderate to high level needs per the YASI instrument. Legal History Domain • 44% of youth had a previous delinquent referral which is 6% higher than the state rate. • 84% of youth had a complaint which had a result (i.e., adjudication, diversion plan/contract, continued adjudication, or continued disposition). This is 5% higher than the state rate. • 45% of youth had felony referrals which is 9% higher than the state rate. • 59% of youth had referrals for person crimes which is 12% higher than the state rate. 48 Family Domain • 13% of youth were kicked out of there home which is 7% higher than the state rate. • 3 1% of youth have a prior runaway history which is 9% higher than the state rate. • 25% of youth are living with family member with substance abuse problems. • 25% of youth are living with family member with mental health problems. • 27% of parents have marginal or inadequate supervision which is higher than state. School Domain • 40% of youth are attending school which is less than the state rate of 51%. • 50% of youth are failing some or the majority of their classes. • 56% of youth had an infraction and school intervention which is higher than the state. • NCDPI school data report card for 2021-2022 shows a high rate of short-term suspensions per 1,000 youth for both school systems in Orange County. These suspensions show an ethnic disparity amongst black, two or more races and students with disabilities. Community and Peers Domain • 48% of youth have some association with delinquent peers and 12% of youth are associate with gangs or in a gang themselves. Alcohol and Drugs Domain • 42% of youth answered yes to previous alcohol and/or drug use which is 4% higher than the state rate, although this statistic is most likely under reported. • Only 11% of those youth admitted to receiving substance abuse treatment. Mental Health Domain • 45% of youth responded to having mental health problems and/or having a diagnosis • 28% of youth had a prior physical and/or sexual abuse history which is higher than the state rate. • 20% of youth were victims of physical assault which is 11% higher than the state rate. Employment and Free Time Domain • Only 20% of youth have one or more structured activity which is 5% lower than the state rate suggesting more youth need structured activities. • 36% of youth are involved in one or more unstructured activity which is 2% higher than the state rate also suggesting youth need more structured activities. 49 Part II. Summary of the Existing Community Resources JCPC Funded Programs 22-23 Parent Teen Solutions Group Parent Teen Solutions Home Visitation Teen Court Community Service &Restitution Mediation & Conflict Resolution Trauma Informed Peer Support Wrenn House Division of Juvenile Justice and Delinquency Prevention Funded Programs North Hills Transitional Living (Females) Craven Transitional Living (Males) Eckerd Residential (Male and Female) Juvenile Crisis and Assessment Centers Multi-purpose group homes AMI Kids Functional Family Therapy (FFT) Community Resources Ligo Dojo of Budo Karate Boys and Girls Club Jr. Police Academy Citizens Academy Communities In Schools GED Josh's Hope—Tools for Hope Grow Your World YMCA 4-H Youth Services Girls and Boys Scouts of America Recreation Department Behavior Skills Counseling WIOA Building Futures Program Peer-to-Peer Mediation Truancy Mediation Alternative School (For Non-Susp Students) Boomerang Phoenix Academy Day Treatment Center Partnership Academy Multi-Systemic Therapy El Futuro Court Psychologist Substance Use and Mental Health Sex Offender Assessment Therapeutic Foster Care Job Corps. Wright School Whitaker School Tarheel Challenge Community Resources available but difficult to access AA/NA (Spanish Speaking) Substance Use and Mental Health Sex Offender Treatment Substance Abuse Residential Treatment 50 Part III. Summary of Gaps and Barriers in the Continuum of Services Gaps of Services (needed not available) Parenting Classes in Spanish Multi-Dimensional Family Treatment Parent Support Group for Latinos Substance Abuse Relapse Treatment Church Based Mentoring Programs Runaway Shelter Services Tutoring Programs outside of School Multipurpose Group Home Barriers to JCPC Programs and other Community Programs Experiential Education Part IV. Proposed Priority Services for Funding The committee compared the services needed to address the elevated Juvenile Risk Factors and Juvenile Needs with services currently available in the community. Services which are currently available in the community and sufficient to meet the needs of court involved youth or those youth most at risk for court involvement are not considered as a priority for JCPC funding. The Committee proposes that the following services in ranked order be approved as the funding priorities for FY 23-24: 1. Interpersonal Skill Building 2. Substance Abuse Counseling 3. Individual/Group/Mixed Counseling 4. Mediation/Conflict Resolution 5. Parent/Family Skill Building 6. Family Counseling 7. Temporary Shelter Care 8. Runaway Shelter Care 9. Restitution and Community Service 10. Mentoring Services 11. Teen Court—including Sentencing and Responsive Circles 12. Tutoring/Academic Enhancement 13. Experiential Skills 14. Juvenile Structured Day 51 YASI Full Assessment Data 64 Assesse uveni Orange County RISKINEEDSISTRENGTHS LEVEL Risk Level Orange State Needs Level Orange State LOW 20% 40% Very Low 17% 37% Moderate 50% 41% Low 16% 17% High 30% 19% Moderate 34% 20% High Moderate 17% 141/a Risk Level High 8% 7% lop% Very high 8%e 6°In 80% Needs Level 60% 100% 40% 20% ■' ,■ 60% 046 Low Moderate High 409 ■Orange Unte 20% Strengths Level Orange State A 'I I I' I 0 E 0— Very Low 0% 2% Very Low Low Moderate High High Very High Low 6% 5% Moderate Moderate 25% 15% lorange I6tate High Moderate 41% 24% High 17% 21% Very High 11% 32% Strengths Level 10A 80% 60% 40% 0% [■ Very Low Low Moderate High Moderate High Very High jorange [Ittate 52 LEGAL HISTORY 01 Previous Delinquent Referrals Orange state 03 Number of Referrals w Result Orange State PreVlDjs Referrals 44% 38% Referrals w h a Resuh 84% 79% Previous Referrals Referrals to DJJ 100%, t00% a0% 80% 60% 60% 40% 40% 20% 20% 0% 0% Orange Slate Orange State (Orange (State Rate State 02 Age at First Referral Orange state 04 Felony Referrals to DJJ Orange State Under 12 990 11% Juveniles w1M Felony Referrals 45% 36% Age at first Referral Felony Referrals to DJJ Io0% 00lfi a0s 80% 70% 60% 60% 50% 40% 40% 30% 20% 20% 0% 10% . Orange Stale Orange stale (orange (State 53 LEGAL HISTORY Q6 Weapon Offenses-1 or more orange State 010 Detention Admissions Orange State Previous Weapon Offense-Yes 16% 17"o Prior Detention Admission Histx 22% 19% Previous Weapon Offense-Yes Prior Detention Admission Histx 100% 100% 90% SO% 60% 60% 40% 40% 20% 20% 6% 0% Orange State Orange State Q7 Person Crimes orange State 011 YDC Placement orange State Referrals for Person Crimes 59% 47% Prior YDC Custody 0% 3% Referrals for Person Crimes Prior YDC Custody 100% 1w% SO% SOY. 60% 60% 40% 40Y. 20% MY. 0% 1 N 0% Orange State Orange State 54 FAMILY Q1 Kicked CuL Orange State Q1 Runaway orange state Kicked Out 13% 6 Runaway 31% 22% Kicked Out Runaway NO% 100% sa% 80% 60% 60% 40% 40% 20% 20% ■ 09d [♦ 0% 44 Family Alcohol&MH Orange State 04 Family Criminal History Orange State Family member AICO llSA 25% 17% Family Member prior Criminal list 31% 29% Family Member MH 25% 15% Family Member prior Violent Hst 3% 7% FamilyAlcohol/5A&MH Family Criminal History 100% 10036 80% 80% 60% 60% 40% 40% 0% on Family MemberAlmhou6A Family Member MH Fatuity Member prior Criminal list Family Member prior Violent Hst Q6 Living Arrangements Orange State Q7 ParenVCustodian Supervision Orange State Living w ParentlStepParent 23% 24% Goodlsome Supvs 70% 77% Living wS ill ing,Relative,Other 61% fi5% Somegrequent Inadequale Supvs 25% 18% Faster Care,independent,Other 16% 1Q% Consistently Inadequale Su vs 2% 3% Living Arrangements Parent/Custodian.Supervision 100% t00% 80% 80% 60% 60% 40% 40% OIA 2R 51 ■ . 0% 11 10 - _ liwngw ParentlStepParent Living w Sibling,Relative, Foster Care,Independent, Goodlsorn Supvs Someffrequentlnadequate Consistently Inadequate Other Other Supvs Supvs ■Orange ■State ■Orange ■State 55 SCHOOL Q1 School Enrollment Status orange State Q2 Attendance Orange State Qr0 ed out 5% 6% Attends regularly40% 51% Suspended 2% 2% 16 or more Unexcused Absences 23% 28% Expelled 0% 1% 1 Not Appl icable 6% 7% School Enrollment Status Attendance 100% 100% 90% 00% 60% 60% 40% 40% 20% ■ . 20% 0% Attends regularly 5vr mere Unexcused Not Applimble Dropped Out Suspended bpeP d Absences Q3 School Conflict Orange State 04 Academic Performance Orange State Infractions) 21% 15% C-of Lower 13% 14% Inlervenlion-SchoolAdministrator 19% 11% Falling Some Classes 23% 18% Police Reports Filed by School 16%fl 23% Falling Most Classes 27% 20% School Conflict Academic Performance mo% 100% 80% 80% 60% 60% 40% 40% 209d .■ .- ■ . 20% d% 0% ■ Infaclionisi Intervention-School Police Reports Filed by C-or Lower Failing5omeClasses Failing Most Classes Administrator School School Activities Q12 Schaal Activities Orange State 0% Involved in one activity8 3% 6% 1 Involved in two+activities 5% 13% 80% Interested but not involved 27% 29% 60% No interest in school activities 29% 32% 40% t0% Involved in one Involved in two+ Interested but not No interest in school activity activities involved activities 10range ■State 56 COMMUNITY&PEERS Q1 Peers/Associates Orange State Peers/Associates No l Fiend s/No Consistent Friends 23% 18% 105 NegatiWDelinquenlInfluence 48% 46% 80% Associates with Gang Members 9% 9% 50% Family has Gang Members 0% 2% 40% Youth is a Gang Member 3% 3% 20% ' 0% — c' SY I �S It ALCOH01-0RUGS-01.03 dividing by Juveniles with"Yes"to Alcohollaru s %Reporting AlcohollDrug Use Orange State 01 Age at 1st Use Orange State Yes to Alcohol/Drug Use 42% 38% Under 12 11% 10% Ages 12-15 81% 79% %Reporting Alcoholf Drug Use Age 15+ 7% 11% 100% Age at 1st Use 20% saga 100% 40% o% 20% G a9a a% Yes to Alcohol/Drug Use 40% ■ALC0H0LJORUGS-Q1-03 dAding by J..nileswith"Yes"to Alcohol/Dings Orange 20% ■ALCOHOLJO RU G5-Ql-D3 dividing by Juveni les with"Yes"to Alcohol/Drugs State - Under12 Ages 12-15 Age 15+ 01 AlcDhollDrug Use orange State Orange estate Use Disrupts Function 26% 27% 03 Previous Alcohol0rug Treatx Orange State Alcohol/Drug Use Disrupts Function No 78% 64% wo% Yes 11% 15% 80% Previous Alcohol/Drug Treatment 100% 60% SD% 40% 60% 40% 20% 2D% Use Disrupts Function No -_ Orange Estate ■Orange ■State 57 MENTAL HEALTH Juvenile-Mental Health Problems Orange State 41 CurrentlPastTreatx-Meds Orange State Juveniles-Yes to MH Problems 45% 41% Current Treatx 36% 23% Juveniles-Diagnosed 45% 41% Past Treatx 25% 21% Current Meds 27% 19% Juvenile-MH Problems Past Meds 16% 17% 100% 90% Current/Past Treatment/Meds 00% 100% 70% 60% So% 50% 60% 40% 30% 40% 20% 0% ,. ,. ■. 10% 1—ni les-Yes to MH Protle Juveniles-Diagnosed Current Treats Past Treats CurreMMeds PastMeds ■MENTAL HEALTH Orange ■MENTAL HEALTH State ■Orsnge ■State 05 History of Abuse Orange State Q6 Victimization Hlistory Orange State Physical Abuse HIS 20% 10% Sexual Vulnerability 6% 7% Sexual Abuse Histx 8% 8% Victim of Bullying 14% ID% Physical Assault 20% 9% History of Physicalf Sexual Abuse Victim of Pro a Nandalism 3% 2% 100% Victimization History 80% 100% 60% 80% Go% 40% 40% 20% ■ 20% 0% ■- ,- Physi.l Ahuse Hh[x Sexual Ahuse Hhix 0% — SexualVulnerahility Victim&Bullying Physi.l Assauh Victim of ■Orange ■State Prop"jVandalhtn ■Orange ■State 58 PHYSICAL HEALTH 02 Health Insurance orange State ND Health Insurance 6% 10% No Health Insurance wu% saga 6ava 4117d lava ON ■ Orange Star-. AGGRESSION Q1 Violence orange state Q1 Violence Orange State Displayed a Weapon 13% 9% BullyingfThreatening 30% 22%e Used a Weapon 5% 7% Destruction of Property 19% 14%e Assaultive Behavior 52% 37% AlSI-Assault w Serious In u 13% 5% Violence-Weapons Violence 100% 100% 80% ao% 60% 60% 40% 40% 20% O% BullyingfThraatening Destructionoi Assauhive6ehaviort AISFAssaultwSerious Displayed a Weapon Useda Weapon Property Injury ■Orange ■State n0rangB JSYate EMPLOYMENT&FREE TIME 01 Employment History Orange State 05&06 Free Time Orange State Current) employed 25%¢ 20% Yes-One or More Structured 20% 25% Meyer employed 66%¢ 73% Yes-One or More Unstructured 36% 34% Prior successful employment 8% 9% Employment Free Time 100% 100% sous a0aa 60% GM 40% 4aAa tax ■ . Ou—dly employed Newer employed Pdorsu¢essrul employment C% Yes-One or More Structured Yes-One or More Unstructured ■Drange ■State ■Orange ■State Juvenile Crime Prevention Council Funding Decisions Summary 59 Funding Decision for: FY 2023-24 1 Date Completed: 5/8/23 Program(s) Funded Select 1-year or 2-year funding and reason(s)for Funding (Check all that apply) Mediation/Conflict ❑2-year Funding approved for FY and OR ® 1-year Funding approved for FY2023-24 Resolution (Dispute Rationale for 2-year Funding approval:El Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as Settlement Center) requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ® Meets funding priority ® Compatible with research®Cost efficient®Addresses reductions of complaints,violations of supervision&convictions®Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances❑Addresses restitution to victims❑Addresses gang participation ® Would increase funding to this service if funds were available ❑Other Other Parent Teen Solutions ❑2-year Funding approved for FY and OR ® 1-year Funding approved for FY2023-24 (Exchange Clubs Family Rationale for 2-year Funding approval:El Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as Center in Alamance requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ® Meets funding priority ® Compatible with research®Cost efficient®Addresses reductions of complaints,violations of supervision&convictions®Has evaluation component®Addresses parental accountability❑Addresses use of alcohol/controlled substances❑Addresses restitution to victims❑Addresses gang participation ® Would increase funding to this service if funds were available ❑Other Other Wrenn House (Haven ❑2-year Funding approved for FY and OR ® 1-year Funding approved for FY2023-24 House, Inc.) Rationale for 2-year Funding approval:❑Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ® Meets funding priority ® Compatible with research®Cost efficient®Addresses reductions of complaints,violations of supervision&convictions®Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances❑Addresses restitution to victims❑Addresses gang participation ® Would increase funding to this service if funds were available ❑Other Other Trauma-Informed ❑2-year Funding approved for FY and OR ® 1-year Funding approved for FY2023-24 Certified Peer Support Rationale for 2-year Funding approval:El Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as (Reintegration Support requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR Network) progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ® Meets funding priority ® Compatible with research®Cost efficient®Addresses reductions of complaints,violations of supervision&convictions®Has evaluation component❑Addresses parental accountability®Addresses use of alcohol/controlled substances❑Addresses restitution to victims❑Addresses gang participation ® Would increase funding to this service if funds were available ❑Other Other November 2, 2020 Juvenile Crime Prevention Council Funding Decisions Summary 60 Juvenile Community ❑2-year Funding approved for FY and OR ❑ 1-year Funding approved for FY2023-24 Service and Restitution Rationale for 2-year Funding approval:El Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as (Volunteers for Youth, requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR Inc.) progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ® Meets funding priority ® Compatible with research®Cost efficient®Addresses reductions of complaints,violations of supervision&convictions®Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances®Addresses restitution to victims❑Addresses gang participation ® Would increase funding to this service if funds were available ®Other Provides a diversion opition for law enforcement for youth to perform community service hours. Other Teen Court (Volunteers ❑2-year Funding approved for FY and OR ® 1-year Funding approved for FY2023-24 for Youth, Inc.) Rationale for 2-year Funding approval:❑Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ® Meets funding priority ® Compatible with research®Cost efficient®Addresses reductions of complaints,violations of supervision&convictions®Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances®Addresses restitution to victims❑Addresses gang participation ® Would increase funding to this service if funds were available ®Other Provides a diverstion option for court services and law enforcement. Other ❑2-year Funding approved for FY and OR ❑ 1-year Funding approved for FY Rationale for 2-year Funding approval:❑Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ❑ Meets funding priority ❑ Compatible with research❑Cost efficient❑Addresses reductions of complaints,violations of supervision&convictions❑Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances❑Addresses restitution to victims❑Addresses gang participation ❑ Would increase funding to this service if funds were available ❑Other Other ❑2-year Funding approved for FY and OR ❑ 1-year Funding approved for FY Rationale for 2-year Funding approval:❑Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ❑ Meets funding priority ❑ Compatible with research❑Cost efficient❑Addresses reductions of complaints,violations of supervision&convictions❑Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances❑Addresses restitution to victims❑Addresses gang participation ❑ Would increase funding to this service if funds were available ❑Other Other November 2, 2020 Juvenile Crime Prevention Council Funding Decisions Summary 61 Program Not Funded Reason for Not Funding (Check all that apply) ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑ Other ❑ Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑ Other ❑ Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑ Other ❑ Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑ Other ❑ Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑ Other ❑ Other ❑ Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑ Other ❑ Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑ Other ❑ Other ❑ Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑ Other ❑ Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑ Other ❑ Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑ Other ❑ Other November 2, 2020 Orange County Juvenile Crime Prevention Council 62 Request for Proposals $359,096 30% January 9, 2023 Anticipated Annual Allocation Required Local Match Rate Date Advertised The Juvenile Crime Prevention Council (JCPC) has studied the risk factors and needs of Juvenile Court involved youth in this county and hereby publishes this Request for Proposals. The JCPC anticipates funds from the NC Dept. of Public Safety Juvenile Justice and Delinquency Prevention in the amount stated above to fund the program types specified below. Such programs will serve delinquent and at-risk youth for the state fiscal year 2023-2024 beginning on, or after, July 1, 2023. The use of these funds in this county require a local match in the amount specified above. The county can approve programs for 1 or 2 year funding awards, dependent on county approval and programs meeting all requirements. Based on identified needed programs and possible gaps in the service continuum, the following checked program types will be considered for funding: ® Mentoring Services ® Restitution/Community Service ❑ Services Addressing Problem Sexual Behavior ® Parent/Family Skill Building ® Teen Court—including ❑ Group Home Sentencing and Responsive Circles ® Interpersonal Skill Building ❑ Psychological Assessments ® Temporary Shelter Care ❑ Vocational Skills ❑ Family Counseling ® Runaway Shelter Care ® Experiential Skills ❑ Home Based Family Counseling ❑ Specialized Foster Care ® Tutoring/Academic Enhancement ® Individual/Group/Mixed ❑ Temporary Foster Care Counseling ® Mediation/Conflict Resolution — ® Substance Abuse Counseling ® Juvenile Structured Day including Truancy Mediation, Victim-Youth and Family Group Conferencin , Responsive Circles Proposed program services should target the following risk factors for delinquency or repeat delinquency: Indicators suggest youth coming to the attention of Juvenile Services are at moderate to high risk for re-offending. Youth are generally age 12-18. Indicators suggest youth are using/abusing substances, exhibit anger management issues, run away from home/placement, have moderate to serious school behavior problems, associate with peers who lack pro-social behaviors and are delinquent. Due to the diversity of Orange County, the JCPC is particularly interested in funding programs that offer culturally appropriate services with accommodations for Limited English Proficiency (LEP) youth and their families. Proposed services should address the following concerns as reported in the Youth Assessment Screening Instrument(YASI): Peer Domain: Youth are in need of development of prosocial peer relationships. Indicators suggest youth have some association with and/or regularly associate with delinquent peers. Individual Domain: Indicators suggest youth are victims of abuse/neglect. There is a strong need for individualized mental health and substance use/abuse evaluations and treatment. Family Domain: Indicators show that youth have been kicked out of their home and/or run away from home. Parents have marginal or inadequate supervision skills, and substance abuse/mental health are areas that need to be addressed. School Domain: Indicators suggest youth having moderate to serious behavioral problems at school resulting in receiving out of school suspensions at a high rate presenting ethnic disparities with low academic functioning. Applicants are being sought that are able to address items below: 1. Program services compatible with research that are shown to be effective with juvenile offenders. 2. Program services are outcome-based. 3. The program has an evaluation component. 4. Program services detect gang participation and divert individuals from gang participation. 5. Awareness of and sensitivity to Racial Ethnic Disparity that exists in the County. 6. Programs are encouraged to provide effective programming that includes restorative justice practices. Only local public agencies, 501c3 non-profit corporations and local housing authorities will be considered for funding. 63 In order to apply for FY 2023-2024 JCPC funding, you must complete and submit your application online by accessing NC ALLIES. Please read and follow all instructions at: https://cp.ncdijdp.org/CP Additional self-help videos on the NC ALLIES webpage are available by clinking on the HELP tab. Private non-profits are also required to submit, by uploading in NC ALLIES, the following: 1) No Over Due Tax form, 2) DPS Conflict of Interest Statement, 3) Agency Conflict of Interest Policy, and 4) Proof of 501(c)(3) status. (#1 &#2 are available at the above link.) Rebekah Rapoza 919-245-2869 JCPC Chairperson /or Designee Telephone # For further information or other technical assistance about applying for JCPC funds in this county or about the program application workshop, contact: David R. Carter DPS Area Consultant at 919-608-4504 or email at david.r.carter@ncdps.gov. The deadline for receiving the application: Feb. 8, 2023 (Email/Mail or deliver) to: Orange County Juvenile Crime Prevention Council 64 Request for Proposals $60,181 30% February 23, 2023 Anticipated Annual Allocation Required Local Match Rate Date Advertised The Juvenile Crime Prevention Council (JCPC) has studied the risk factors and needs of Juvenile Court involved youth in this county and hereby publishes this Request for Proposals. The JCPC anticipates funds from the NC Dept. of Public Safety Juvenile Justice and Delinquency Prevention in the amount stated above to fund the program types specified below. Such programs will serve delinquent and at-risk youth for the state fiscal year 2023-2024 beginning on, or after, July 1, 2023. The use of these funds in this county require a local match in the amount specified above. The county can approve programs for 1 or 2 year funding awards, dependent on county approval and programs meeting all requirements. Based on identified needed programs and possible gaps in the service continuum, the following checked program types will be considered for funding: ® Mentoring Services ❑ Restitution/Community Service ❑ Services Addressing Problem Sexual Behavior ❑ Parent/Family Skill Building ❑ Teen Court—including ❑ Group Home Sentencing and Responsive Circles ® Interpersonal Skill Building ❑ Psychological Assessments ❑ Temporary Shelter Care ❑ Vocational Skills ❑ Family Counseling ❑ Runaway Shelter Care ❑ Experiential Skills ❑ Home Based Family Counseling ❑ Specialized Foster Care ❑ Tutoring/Academic Enhancement ❑ Individual/Group/Mixed ❑ Temporary Foster Care Counseling ❑ Mediation/Conflict Resolution — ❑ Substance Abuse Counseling ❑ Juvenile Structured Day including Truancy Mediation, Victim-Youth and Family Group Conferencin , Responsive Circles Proposed program services should target the following risk factors for delinquency or repeat delinquency: Indicators suggest youth coming to the attention of Juvenile Services are at moderate to high risk for re-offending. Youth are generally age 12-18. Indicators suggest youth are using/abusing substances, exhibit anger management issues, run away from home/placement, have moderate to serious school behavior problems, associate with peers who lack pro-social behaviors and are delinquent. Due to the diversity of Orange County, the JCPC is particularly interested in funding programs that offer culturally appropriate services with accommodations for Limited English Proficiency (LEP) youth and their families. Proposed services should address the following concerns as reported in the Youth Assessment Screening Instrument(YASI): Peer Domain: Youth are in need of development of prosocial peer relationships. Indicators suggest youth have some association with and/or regularly associate with delinquent peers. Individual Domain: Indicators suggest youth are victims of abuse/neglect. There is a strong need for individualized mental health and substance use/abuse evaluations and treatment. Family Domain: Indicators show that youth have been kicked out of their home and/or run away from home. Parents have marginal or inadequate supervision skills, and substance abuse/mental health are areas that need to be addressed. School Domain: Indicators suggest youth having moderate to serious behavioral problems at school resulting in receiving out of school suspensions at a high rate presenting ethnic disparities with low academic functioning. Applicants are being sought that are able to address items below: 1. Program services compatible with research that are shown to be effective with juvenile offenders. 2. Program services are outcome-based. 3. The program has an evaluation component. 4. Program services detect gang participation and divert individuals from gang participation. 5. Awareness of and sensitivity to Racial Ethnic Disparity that exists in the County. 6. Programs are encouraged to provide effective programming that includes restorative justice practices. Only local public agencies, 501c3 non-profit corporations and local housing authorities will be considered for funding. 65 In order to apply for FY 2023-2024 JCPC funding, you must complete and submit your application online by accessing NC ALLIES. Please read and follow all instructions at: https://cp.ncdijdp.org/CP Additional self-help videos on the NC ALLIES webpage are available by clinking on the HELP tab. Private non-profits are also required to submit, by uploading in NC ALLIES, the following: 1) No Over Due Tax form, 2) DPS Conflict of Interest Statement, 3) Agency Conflict of Interest Policy, and 4) Proof of 501(c)(3) status. (#1 &#2 are available at the above link.) Rebekah Rapoza 919-245-2869 JCPC Chairperson /or Designee Telephone # For further information or other technical assistance about applying for JCPC funds in this county or about the program application workshop, contact: David R. Carter DPS Area Consultant at 919-608-4504 or email at david.r.carter@ncdps.gov. The deadline for receiving the application: March 24, 2023 (Email/Mail or deliver) to: 66 SECTION I B: PROGRAM COMPONENT DESCRIPTION COMPONENT ID# COMPONENT INFORMATION 38112 NAME OF COMPONENT: Community Service and Restitution BRIEF DESCRIPTION: The Juvenile Community Service and Restitution Program works with Orange County youth who have committed offenses and are assigned community service hours and/or restitution. Youth are assigned to nonprofit work sites throughout the county where volunteer supervisors oversee and evaluate their work. Through this program, youthful offenders learn important lessons in responsibility and accountability and often develop positive relationships with their adult supervisors. Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety 67 SECTION I B: PROGRAM COMPONENT DESCRIPTION COMPONENT ID# COMPONENT INFORMATION 38031 NAME OF COMPONENT: Comprehensive Youth and Family Conflict Resolution and Victim- Offender Mediation BRIEF DESCRIPTION: Restorative Justice practices consisting of mediated victim-offender conferences, restorative circles, and accountability processes. Program primarily serves youth referred by DJJ, and is also available to schools and community partners, including school resource officers and law enforcement officers. Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety 68 SECTION I B: PROGRAM COMPONENT DESCRIPTION COMPONENT ID# COMPONENT INFORMATION 38279 NAME OF COMPONENT: Parent Teen Solutions Home Visitation BRIEF DESCRIPTION: The home-based counseling program will be provided to at-risk or delinquent youth (10- 17, court referred 18-19) and their parent(s) 3 hours per week from 5 to 9 months with families averaging 6 months (180 days). The program is designed to maintain youth in the home while reducing recidivism, improving family relationships, school motivation, problem-solving skills, interpersonal skills, and parenting skills. Families have the option to participate in group services along with this program. COMPONENT ID# COMPONENT INFORMATION 38280 NAME OF COMPONENT: Parent Teen Solutions Group BRIEF DESCRIPTION: The Parent Teen Solutions group serves at-risk and delinquent youth (10-17, court referred 18-19). Interpersonal skill building and social skills training helps to maintain youth in the home, reduce recidivism, improve parent/child relationship, school motivation, social skills, problem-solving, and interpersonal skills. Youth participate in peer group sessions for 2 hours that include discussion and peer practice for a 14-week group and a total of 16 weeks with intake & closure sessions. Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety 69 SECTION I B: PROGRAM COMPONENT DESCRIPTION COMPONENT ID# COMPONENT INFORMATION 38137 NAME OF COMPONENT: Orange County Teen Court BRIEF DESCRIPTION: Teen Court is an alternative court program for middle- and high-school students based upon the principles of restorative justice. Youth are tried and sentenced by a jury of their peers. Fellow students take the roles of defense attorney, prosecutor, clerk of court, or juror to carry out these proceedings. Local attorneys or retired judges volunteer to serve as Teen Court judges. Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety 70 SECTION I B: PROGRAM COMPONENT DESCRIPTION COMPONENT ID# COMPONENT INFORMATION 38397 NAME OF COMPONENT: Trauma-informed certified peer support BRIEF DESCRIPTION: Reintegration Support Network (RSN) is a community that embraces, empowers, and inspires youth and emerging adults who experience challenges related to substance use, mental health and justice involvement. Specialty trained mentors work with youth (ages 13-20), through one-to-one mentoring and facilitated peer support groups, creating a safe and resilient space for young people to center their needs and build agency while increasing their engagement with self, school, and community. Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety 71 SECTION I B: PROGRAM COMPONENT DESCRIPTION COMPONENT ID# COMPONENT INFORMATION 38175 NAME OF COMPONENT: Wrenn House BRIEF DESCRIPTION: Wrenn House (WH) is a crisis shelter that provides a safe environment for runaway, homeless, and in-crisis youth. WH is open 24 hours per day, 365 days per year. Services are for youth ages 10-17. By offering temporary shelter, it eliminates the need for illegal means of support by homeless and runaway youth and therefore reduces rate of juvenile crime. It also serves as an alternative to detention. Services are provided within a therapeutic environment, promoting individuality and empowerment. Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety