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HomeMy WebLinkAboutAgenda - 03-04-2004-7bORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 4, 2004 Action Agenda Item No. ~'" ~_ SUBJECT• Annual Public Housing Agency (PHA) Plan -Section 8 Housing Program DEPARTMENT: Housing/Comm. Development PUBLIC HEARING: (YIN) Yes ATTACHMENT(S): Status Report Annual PHA Plan Certifications of Compliance/Board INFORMATION CONTACT: Tara L. Fikes, ext 2490 TELEPHONE NUMBERS: Resolution Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To conduct a public hearing and approve submission of the Annual Public Housing Agency Plan for the Orange County Housing Authority. BACKGROUND: The U,S. Department of Housing and Urban Development Department (HUD) requires all agencies operating the Section 8 Existing Housing Assistance Program to prepare a Five (5) Year Public Housing Agency (PHA) Plan and an Annual Plan, The County's Department of Housing and Community Development administers the Section 8 Program that provides rent subsidies to low income families in the County, The PHA Plan is a 5-year plan that describes the mission of the Agency and the Agency's long- range goals and objectives for achieving its mission over the next five (5) years, The Board of Commissioners approved this plan on January 18, 2001. Each year, this plan must be updated via an Annual Plan that provides details about the Agency's immediate operations, program participants, and programs and services and the Agency's strategy for addressing the needs of the community in the upcoming fiscal year. Currently, the Section 8 Housing Program serves approximately 623 families throughout the County including the towns of Carrboro, Chapel Hill and Hillsborough, The program currently has a waiting list of approximately 494 applicants. A complete status report for the program is attached to this abstract. HUD provides a template for the plan and the County's Annual Plan is provided with this abstract. The plan will be made available for public comment for the period March 1, 2004 to April 15, 2004 as advertised in the Chapel Hill Herald. There are no substantive changes proposed in the Annual Plan since the 5-Year Plan was approved last year. 2 This plan must be filed with HUD and must contain the attached Certification of Compliance/ Board Resolution signed by the Chair of the Board of Commissioners in order to continue to administer the Section 8 Existing Housing Assistance Program, FINANCIAL IMPACT: There is no immediate impact, RECOMMENDATION (S): The Manager recommends that the Board conduct a public hearing and approve submission of the Annual Public Housing Agency (PHA) Plan far the Orange County Housing Authority and authorize the Chair to sign the Certification of Compliance/Board Resolution on behalf of the Board. Orange County Section Eight Housing Voucher Choice Program Status Report -March 2004 Background The Section 8 Housing Choice Voucher Program is a federally funded rental assistance program administered by public housing authorities (PHAs) or other government agencies. The programs' primary purpose is to provide rental assistance to low-income families with affordable decent, safe, and sanitary housing. Tenants take the voucher and use it to rent homes in the private market, Families interested in the program apply to a local housing authority or other government agency for a Section 8 tenant-based voucher- a voucher that "stays" with the tenant.. Currently, Section 8 helps more than 1.4 million households in the United States by paying private landlords the difference between what the household can afford and the rent for the unit.. In Orange County, the program is administered by the Orange County Housing and Community Development Department and serves approximately 623 families countywide,. The administering housing authority or government agency is also responsible for inspecting the selected housing unit to make sure it complies with the Housing and Urban Development's (HUD) Housing Quality Standards and ensuring that the rent charged is reasonable for the local housing market. The following information provides summary information regarding the current status of the Section 8 Program in Orange County. Funding Capacity The U.S. Department of Housing and Urban Development provides funding for the Section 8 Program.. The approved Section 8 budget for Fiscal Year 2003-2004 is $4,319,160. This budget authority is projected to fund approximately 623 units. However, due to increasing rental rates and the bedroom composition of our participants our actual costs are beginning to exceed the budget authority, thereby, necessitating a need to request amendment funds from HUD. The necessary funds have been granted to date in order to allow us to meet our expenses, however, a pending Congressional Bill, if passed, may radically change HUD's budgeting practices. Current Program Characteristics ~ Approximately 269 property owners lease property to 623 on average. ~ The majority of the rental units are in the Carrboro/Chapel Hill area (Southern Orange County). ~ Racial family composition: approx.60% African-American; 37% Caucasian; 3% Other. ~ Most non-elderly heads of households are working families, ~ Most families lease two-bedroom units. ~ Current waiting list totals 494 families and was closed to new applicants in October 2001. 4 Waiting fist Why Closed? In October 2001, the Department suspended receipt of new Section 8 applications because of the anticipated lengthy wait for assistance -three to four years based on a turnover rate of approximately 25% per year. With such a massive waiting list and associated waiting period, department staff considered it unfair to continue to accept applications when rental assistance may be years away. At that time the Greensboro Office of HUD was consulted and they concurred with our assessment.. Between October 2001 and August 2002, there was no significant turnover in the program and thus no available vouchers. In other words, clients did not leave the program to "free up" a voucher for another client's use. Therefore, we were not able to select any applicants from the waiting list far potential assistance during that time. The program did begin to experience turnover in September 2002 and we began making selections from the waiting list. Why not purge? The waiting list was last purged in the Fall 2000. It is customary that most housing authorities purge the list every two -three years. Since the County has not accepted applications for the past 20 months last year, we essentially have athree-year-old waiting list. It is anticipated that it would be disastrous to purge the list with a closed waiting list thereby not allowing applicants an opportunity to reapply for assistance should they be purged from the list. Therefore, logistically, purging should occur at a time that the waiting list is open. Thus, purging the waiting list will be re-examined at the time of waiting list review - at the end of the fiscal year. In the interim, we have been making selections from the list as people have left the program and new vouchers have become available. Waiting list selection is essentially a form of purging since those persons are removed from the list. Since September 2002, approximately 543 applicants have been selected from the list, thus the current waiting list totals 494. Waiting List Selection Selections are made from the waiting list according to date and time of application and preference ranking. The program presently has maintained the following Waiting List Preferences for the applicants that are: a. Involuntary displaced; b, Living in substandard housing to include homeless families; c. Paying more than 50% of their income for rent and utilities; and d. Elderly and/or Disabled, Additionally, the program has the following Local Preferences for: a. Families who live, work, or have been hired to work in the jurisdiction. b. Families who are graduates or participants in an education and training program to prepare far self-sufficiency. c. Graduates of transitional housing programs for homeless persons; substance abusers; and victims of domestic abuse. Of the current applicant families on the waiting list, less than 5% have preferential placement. Project Based Assistance Update In November 2002, the BOCC approved a Section 8 Project Based Program in Orange County. This policy was approved in anticipation of the potential future development of rental housing complexes far families and individuals with special needs. A project-based program will provide for the allocation of Section 8 assistance to specific, existing or new dwelling units serving persons with disabilities with incomes less than 50% of the median income. This is in contrast to the current tenant-based program that allows low-income persons to receive rental subsidy regardless of location. In January 2003, OPC Foundation for Mental Health submitted an application for 24 project- based vouchers for the new Club Nova apartments to be built in Carrboro. That application was submitted to the Greensboro HUD office on February 13, 2003 for review. On December 5, 2003, the County received notification of the approval of 24 project-based vouchers for the Club Nova Apartments. It is important to note that the approval of these project-based vouchers means that these vouchers are taken from our existing voucher pool and does not represent a new allocation of vouchers. Thus, designating 24 vouchers for the Club Nova Apartments will reduce the number of tenant based vouchers available countywide. During the year of 2004, all vouchers that "turnover" or are returned to the County will be reserved in order to have 24 vouchers available in October 2004 when the Club Nova Apartments are expected to be available for lease. With no new voucher allocations, the number of vouchers available under the tenant-based program will be reduced to 599. U.S. Department of Housing and OMII No 2577-0226 PHA Plans Urban Development (exp. OS/31/2006) Streamlined Annual Office of Public and Indian Version Housing This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section SA to the U S Flousing Act of 1937 that introduced 5-year and annual PNA Plans The full PIiA plan provides a ready source for interested parties to locate basic Fi-IA policies, rules, and requirements concerning the PFIA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of ttte FHA's mission and strategics for serving the needs of low-income and very low-income families nris forth allows eligible P}{As to make a streamlined annual Plan submission to I1UD consistent with I1UD's efforts to provide regulatory relief for certain types of PIiAs Public reporting burden for this information collection is estimated to average i 1.7 hours per response, including the time far reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection o(infarmation HUD may not collect this information and respondents arc not required to complete this form, unless it displays a currently valid OMB Control Number Privacy Act Notice. The United Stales Department o(Housing and Urban Development, Federal Housing Administration, is authorized to solicit the information requested in this form by virtue of Title I2, U S. Code, Section 1701 et seq ,and regulations promulgated thereunder at Title I2, Code of Federal Regulations Information in PF(A plans is publicly available Streamlined Annual PHA Plan for Fiscal Year: 2004 PHA Name: Orange County NOTE: This PHA Plan template (HUD-50075-SA) is to be completed in accordance witb instructions contained in previous Notices PIH 99-33 (HA), 99-51 (HA), 2000-22 (HA), 2000-36 (IIA), 2000-43 (HA), 2001-4 (HA), 2001-26 (HA), 2003-7 (HA), and any related notices HUD may subsequently issue. form HUD-50075-SA (04/3012003) PHA Name; Orange County, NC Streamlined Annual Plan for Fiscal Year 2004_ f1A Codc: NCI04 Streamlined Annual PHA Plan Agency Identification PHA Name: Orange County PHA Number: NC 104 PHA Fiscal Year Beginning: (mm/yyyy) 06/2004 PHA Programs Administered: ^Public Housing and Section 8 ®Section 8 Only ^Public Housing Only Number of public housing units: Number of SS units: Number of public housing units: Number of S8 units: ^PHA Consortia: (check box if submitting a joint PHA Plan and complete table) Participating PHAs PHA Code Program(s) Included in the Consortium Programs Not in the Consortium # of Units Each Progrrm Participating PHA t: Aarticipating PHA 2: Participating PHA 3: PHA Plan Contact Information: Nune: Tara L. Filces, Director TDD: 919-644-.3045 Phone: 919-245-2490 Email (if available): tfikes@co.orange.nc.us Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) ® PHA's main administrative office ^ PHA's development management offices Display Locations For PHA Plans and Supporting Documents The PHA Plan revised policies or program changes (including attaclunents) are available for public review and inspection., ®Yes ^ No, I® es, select all that apply: Main administrative office of the PHA ^ PHA development management offices ^ Main administrative office of the local, county or State government ^ Public library ^ PHA website ^ Other (list below) PHA Plan Supporting Documents are available for inspection at: (select all that apply) ® Main business office of the PHA ^ PHA development management offices ^ Other (list below) Page 7 of 16 form InUD-50075SA (04/3012003) PNA Name: Orange County, NC Streamlined Annual Plan Cor Fiscal Ycar 2004_ IiA Code: NC104 Streamlined Annual PHA Plan Fiscal Year 2004 [24 CFR Part 903 12(c)] Table of Contents [24 CFR 903.7(x)] Provide a table of contents for the Plan, including applicable additional requirements, and a list of supporting documents available for public inspection. A. PHA PLAN COMPONENTS ^ 1. Site-Based Waiting List Policies 903.7(b)(2) Policies on Eligibility, Selection, and Admissions ^ 2. Capital Improvement Needs 903.7(8) Statement of Capital Improvements Needed ® 3• Section 8(y) Homeownership 903.7(k)(I)(i) Statement of Homeownership Programs ® 4, Project-Based Voucher Programs ® 5. PHA Statement of Consistency with Consolidated Plan. Complete only if PHA has changed any policies, programs, or plan components from its last Annual Plan. ® 6. Supporting Documents Available for Review ^ 7. Capital Fund Program and Capital Fund Program Replacement Housing Factor; Amoral Statement/Perfonnance and Evaluation Report ^ 8, Capital Fund Program 5-Year Action Plan B. SEPARATE HARD COPY SUBMISSIONS TO LOCAL HUD FIELD OFFICE Form HUD-50076, PHA Certi~ations o{Con~liance with the PHA Plans and Related Re~nrlations•: Board Resolution to Accompany the Sh~eanrlined Annunl Plan identifying policies or programs the PHA has revised since submission of its last Annual Plan, and including Civil Rights certifications and assurances the changed policies were presented to the Resident Advisory Board for review and comment, approved by the PHA governing board, and made available for'review and inspection at the FHA's principal office; For PHAs Applying for Formula Capital Fund Progratn (CFP) Grants: Form HUD-50070, Certi rcation {or a Drug=Free Workplace Form HUD-50071, Cerlircntion ofPayments to Influence Federal Transactions; and Form SF-LLL &SF-LLLa, Disclosure o{Lobbying Activities.. Page 6 of 16 (ortn HUD-50075-SA (04/30/2003) PHA Name: Orange County, NC HA Code: NC104 Streamlined Annual Plan 1'or Fiscal Ycar 2004_ 1 Site-Based WaitinS Lists (Eligibility, Selection, Admissions Policies) [24 CFR Part 903.12(c), 903.7(b)(2)] Exemptions: Section 8 only PHAs are not required to complete this component. A. Site-Based Waiting Lists-Previous Year 1. Has the PHA operated one or more site-based waiting lists in the previous year? If yes, complete the following table; if not skip to B. No Site-Based Waiting Lists Development Information: (Name, number, location) Date Initiated Initial mix of Racial, Ethnic or Disability Demographics Current mix of Racial, Ethnic or Disability Demographics since Initiation of SBWL Percent change between initial and current mix of Racial, Ethnic, or Disability demo ra hics 2. What is the number of site based waiting list developments to which families may apply at one time? 3. How many unit offers may an applicant turn down before being removed from the site- based waiting list? 4. ^ Yes ^ No: Is the PHA the subject of any pending fair housing complaint by HUD or any court order or settlement agreement? If yes, describe the order, agreement or complaint and describe how use of a site-based waiting list will not violate or be inconsistent with the order, agreement or complaint below: B. Site-Based Waiting Lists -Coming Year If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each of the following questions; if not, skip to next component. 1. How many site-based waiting lists will the PHA operate in the coming year? 2. ^ Yes ^ No: Are any or all of the FHA's site-based waiting lists new for the upcoming year (that is, they are not part of a previously-HUD-approved site based waiting list plan)? If yes, how many lists? Page 9 of 1G form HUD-50075-SA (04/30/2003) PhIA Name: Orange County, NC r1A Codc: NCI04 SVeamlined Annual Plan (ar Piscal Ycar 2004_ 10 3. ^ Yes ^ No: May families be on more than one list simultaneously If yes, how many lists? 4. Where can interested persons obtain more information about and sign up to be on the site- based waiting lists (select all that apply)? ^ PHA main administrative office ^ All PHA development management offices ^ Management offices at developments with site-based waiting lists ^ At the development to which they would like to apply ^ Other (list below) 2. Capital Improvement Needs [24 CFR Part 903,12 (c), 903,7 (g)] Exemptions: Section 8 only PHAs aze not required to complete this component. A. Capital Fund Program 1. ^ Yes ^ No Does the PHA plan to participate in the Capital Fund Program in the upcoming year? If yes, complete items 7 and 8 of this template (Capita] Fund Program tables). If no, skip to B, 2. ^ Yes ^ No: Does the PHA propose to use any portion of its CFP funds to repay debt incurred to finance capital improvements? If so, the PHA must identify in its amiual and 5-year capital plans the development(s) where such improvements will be made and show both how the proceeds of the financing will be used and the amount of the amiual payments required to service the debt. (Note that separate HUD approval is required for such financing activities.). B. HOPE VI and Public Housing Aevelopment and Replacement Activities (Non- Capital Fund) Applicability: All PHAs administering public housing.. Identify any approved HOPE VI and/or public housing development or replacement activities not described in the Capital Fund Program Amoral Statement. 1. ^ Yes ^ No: Has the PHA received a HOPE VI revitalization grant? (if no, skip to #3; if yes, provide responses to the items on the chart located on the next page, copying and completing as many times as necessary), 2. Status of HOPE VI revitalization grant(s): Page 10 of 16 form HUD-50075-SA (04/30/2003) PFIA Name: Orange County, NC I~IA Codc: NCI04 Streamlined Annual Ptan (or fisanl Year 2004_ ] ] HOPE VI Revitalization Grant Status a. Development Name: b. Develo ment Number: c. Status of Grant: ^Revitalization Plan under development ^Revitalization Plan submitted, pending approval ^Revitalization Plan approved ^Activities pursuant to an approved Revitalization Plan underway 3. ^ Yes ^ No: Does the PHA expect to apply for a HOPE VI Revitalization grant in the Plan year? If yes, list development name(s) below: 4. ^ Yes ^ No: Will the PHA be engaging in any mixed-finance development activities for public housing in the Plan year? If yes, list developments or activities below: 5. ^ Yes ^ No: Will the PHA he conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Armual Statement? If yes, list developments or activities below: (if applicable) [24 CFRPart 903.12(c), 903.7(lc)(1)(i)] 1. ®Yes ^ No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If "No", skip to the next component; if "yes", complete each program description below (copy and complete questions for each program identified.) 2. Program Description: Clear program g7iidelines have not been established, but, it is envisioned that miy program created would bler:d with exxisting f rst-blue honiebuyer programs. More specifically, participants in this program will be strongly encouraged to pai°ticipate in existing Hoinebuyer Education classes mid Hoinebigyei° clubs (support groups). a. Size of Program ® Yes ^ No: Will the PHA limit the number of families participating in the Section 8 homeownership option? If the answer to the question above was yes, what is the maximum number of participants this fiscal year? 2 b, PHA-established eligibility criteria Page 11 of IG (orm HUD-50075-SA (04/30/2003) PHA Name: Omnge County, NC streamlined Annual Plan for fiscal Year 2004_ j 2 HA Code: NC104 ^ Yes ® No: Will the PHA's program have eligibility criteria for participation in its Section 8 Homeownership Option program in addition to HUD criteria? If yes, list criteria: c. What actions will the PHA undertake to implement the prograzn this year (list)? Develop program guidelines 3. Capacity of the PHA to Administer a Section 8 Homeownership Program: The PHA has demonstrated its capacity to administer the program by (select all that apply): ® Establishing a minimum homeowner downpayment requirement of at least 3 percent of purchase price and requiring that at least 1 percent of the purchase price comes from the family's resources.. ^ Requiring that financing for purchase of a borne under its Section 8 homeownership will be provided, insured or guaranteed by the state or Federal government; comply with secondary mortgage market underwriting requirements; or comply with generally accepted private sector underwriting standards. ^ Partnering with a qualified agency or agencies to administer the program (list name(s) and years of experience below): ^ Demonstrating that it has other relevant experience (list experience below): 4. Use of the Project-Based Voucher Program Intent to Use Project-Based Assistance ® Yes ^ No: Does the PHA plan to "project-base" any tenant-based Section 8 vouchers in the coming year? If the answer is "no," go to the next component. If yes, answer the following questions. ® Yes ^ No: Are there circumstances indicating that the project basing of the units, rather than tenant-basing of the same amount of assistance is an appropriate option? If yes, check which circumstances apply: ^ low utilization rate for vouchers due to lack of suitable rental units ^ access to neighborhoods outside of high poverty areas ® other (describe below:) hack of appropriate size antits for single disabled individuals 2. Indicate the number of units and general location of units (e.g. eligible census tracts or smaller areas within eligible census tracts): Clreb Nova Apm•tnierats; West Mairr Str°eet; Carrboro, NC. 27.510 24 units Page 12 of 16 (ortn HUD-50075•SA (04/30/2003) PHA Name: Orange County, NC I1A Codc: NCI04 Streamlined Annual Plan I'or Fiscal Year 2004_ 13 [24 CFR Past 903 15] For each applicable Consolidated Flail, make the following statement (copy questions as many times as necessary) only if the PHA has provided a certification listing program or policy changes from its last Arunial Plan submission. 1. Consolidated Plan,jurisdiction: (provide name here) Orange County, North Carolina 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) ® The PHA has based its statement of needs of families on its waiting lists on the needs expressed in the Consolidated Plai>/s. ® The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. ® The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. ® Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) ^ Other: (list below) 3. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and coirnnihnents: (describe below) This PHA Plan is consistent >7~itfa the FY 2000-200.5 Orange County Consolidated Plan in the folloN~ing areas. 1. Increasing the availability of stmtdard, affordable /°ental housing. (Acquisition, Housing Rehabilitation) 2, Increasing the opportur¢ities fold fil st-time homeownership. (Sectioli 8 Homeownership Plrogram) 3. Provide a contimeum of housing options for special populations including the disabled. Page 13 0(IG form HUD-50075-SA (04/.30/2003) PI1A Name: Orange County, NC Streamlined Annual Plan (or Piscal Year 2004_ 14 I1A Code: NCI04 6. Supporting Documents Available for Review for Streamlined Annual PHA Plans PHAS are to indicate which documents are available for public review by placing a mark in the "Applicable & On Display" column in the appropriate rows All listed documents must be on display if applicable to the program activities conducted by the PHA.. Lis[ of Su ortin Documents Available for Review Applicable Supporting Document Related Plan Component & On Dis la PHA Cer(ifrca(iars ojConrp/iauce widr dre PHA P/mrs and Re/aterl RegdaNoas 5 Year and Annual Plans X and /ionrd Resolution to Accompany (he Standard Annual, S(mrdard Fine-Year, mrd S(reand8red Five-Yea/Annual Plans; X PHA Certifications ojComp/imrce rrit/i the PFIA P/mrs and Related Regrda(ians Streamlined Annual Plans acrd Doard Reso6dion to Accan any (Ire Streandined Annual Pfau X Certification by State or L.oca/ O~cia/ ojPHA Plan Consis(ency with 5 Year and standard Annual Conso(ida(ed P/mr. Plans X Pair Housing Documentation Supporting Fair Housing Certifications: Records 5 Year and Annual Plans reflecting that the PHA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to implement any of the jurisdictions' initiatives to affirmatively further fair housing that re uire the PHA's involvement. X Housing Needs Statement of the Consolidated Plan for the,jurisdiction(s) in Annual Plan: which the PHA is located and any additional backup data to support statement of Housing Needs housing needs for families on the PHA's public housing and Section 8 tenant- based waiting lists. Most recent board-approved operating budget for the public housing program Annual Plan: Financial Resources Public Housing Admissions and (Continued) Occupancy Policy (A&O/ACOP), Annual Plan: Eligibility, which includes the Tenant Selection and Assignment Plan [TSAP] and the Site- Selection, and Admissions Based Waitin List Procedure. Policies Deconcen[ration Income Analysis Annual Plan: Eligibility, Selection, and Admissions Policies Any policy governing occupancy of Police Officers and Over-Income Tenants in Annual Plan: Eligibility, Public Housing ~ Check here if included in the public housing A&O Policy. Selection, and Admissions Policies X Section 8 Administrative Plan Annual Plan: Eligibility, Selection, and Admissions Policies Public housing rent determination policies, including [he method for setting Annual Plan: Rent public housing flat rents. Determination ^ Check here if included in the ublic housin A & 0 Policy. Schedule of flat rents offered at each public housing development. Annual Plan: Rent ^ Check here if included in the ublic housin A & O Polic . Determination Section 8 rent determination (payment standard) policies (if included in plan, not Annual Plan: Rent necessary as a supporting document) and written analysis of Section 8 payment Determination standard olicies. ®Check here if included in Section 8 Administrative Plan. Public housing management and maintenance policy documents, including Annual Plan: Operations policies for [he prevention or eradication of pest infestation (including cockroach and Maintenance infestation . Results of latest Public Housing Assessment System (PHAS) Assessment (or Annual Plan: Management other a licable assessment . and O orations Follow-up Plan to Results of the PHAS Resident Satisfaction Survey (if Annual Plan: Operations and necessary) Maintenance and Community Service & Self- Page 14 of 16 form HUU-50075SA (04/30/2003) Ph1A Name: Orange County, NC h1A Code: NCI04 Streamlined Annua) Plan ('or fiscal Ycar 2004_ ] 5 List of Su ortin Documents Available for Review Applicable Supporting Document Related Plan Component & On Dis lay Sufficienc X Results of latest Section 8 Management Assessment System (SEMAP) Annual Plan: Management and O orations X Any policies governing any Section 8 special housing types Annual Plan: Operations ® Check here if included in Section 8 Administrative Plan and Maintenance Public housing grievance procedures Annual Plan: Grievance ^ Check here if included in the ublic housin A & O Polic Procedures Section 8 informal review and hearing procedures Annual Plan: Grievance ^ Check here if included in Section 8 Administrative Plan. Procedures The Capital Fund/Comprehensive Grant Program Annual Statement Annual Plan: Capiml Needs /Performance and Evaluation Re ort for an active grant year. Most recent CLAP budget/Progress Report (HUD 52825) for any active CLAP Annual Plmt: Capital Needs rants. Approved HOPE VI applications or, if more recent, approved or submitted Annual Plan: Capital Needs HOPE V [Revitalization Plans, or any other approved proposal for development of ublic housin . Self-evaluation, Needs Assessment and Transition Plan required by regulations Annual Plan: Capital Needs implementing Section 504 of the Rehabilitation Act and the Americans with Disabilities Act. Sce P[H Notice 99-52 (HA). Approved or submitted applications for demolition and/or disposition of public Annual Plan: Demolition housin . and Dis osition Approved or submitted applications for designation of public housing Annual Plan: Designation of (Designated Housing Plans). Public Housin Approved or submitted assessments of reasonable revitalization of public Annual Plan: Conversion of housing and approved or submitted conversion plans prepared pursuant to Public Housing section 202 of the 1996 HUD Appropriations Act, Section 22 of the US Housing Act of 1937, or Section 33 of the US Housin Act of 1937. Documentation for required Initial Assessment and any additional information Annual Plan: Voluntary required by FIUD for Voluntary Conversion Conversion of Public Housin Approved or submitted public housing homeownership programs/plans Annval Plan: Homeownershi Policies governing any Section 8 Homeo~mership program Annual Plan: (Section of the Section 8 Administrative Plan) Homeownershi Public Housing Community Service Policy/Programs Annual Plan: Community ^ Check here if included in Public Housin A & 0 Polic Service &Self-Sufficienc Cooperative agreement betveen the PHA and the TANF agency and between Annual Plan: Community the PHA and local em loyment and [rainin service agencies. Service &Self-Sufficiency FSS Action Plan(s) for public housing and/or Section 8. Annual Plan: Community Service &Self-Sufficiency Section 3 documentation required by 24 CFR Part 135, Subpart E for public Annual Plan: Community housin Service &Self-Sufficienc Most recent self-sufficiency (ED/SS, TOP or ROSS or other resident services Annual Plan: Community rant) ran[ ro ram re orts for ublic housin . Service & Sclf-Sufficienc Policy on Ownership of Pets in Public Housing Pamily Developments (as Annual Plan: Pet Policy required by regulation at 24 CFR Part 9GQ, Subpart G). ^ Check here if included in the ublic housin A & O Polic . The results of the most recent fiscal year audit of the PFIA conducted under the Annual Plan: Annual Audit X Single Audit Act as implemented by OMB Circular A-1.33, the results of that audit and the PHA's res onse to an findin s. Other supporting documents (optional) (specify as needed) (list individually; use as many Tines as necessary) Consortium agreement(s) and for Consortium loint PHA Plans Onlv: Joint Annual PHA Plan for Certification that consortium agreement is incompliance with 24 CFR. Part 943 Consortia: Agency pursuant to an opinion of counsel on file and available for inspection. Identification and Annual Mona ement and O orations Page IS of I6 form Ht1D-50075-SA (04/30/2003) 16 Streamlined PHA Plan PHA Certifications of Compliance U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHA Certifications of Compliance with the PHA Plans and Related Regulations: Board Resolution to Accompany the Streamlined Aututal PHA Plan Acting on be/ralJ of the Board aJ Connnissiarers of the Public Housing Agency (PHA) lisled below+, as its C/mirmm~ or odrer authorized PHA oJJicin/ if there is no Board of Conrnrissionera. !approve the submission oJ'the streamlined Annual PHA Plmr Jor PHA Jiscnl ~~enr beginning ~ 200'1 hereinafter referred to as the Sheandined Annual Plmr, of +nhich this document is a part and make t/re Jollo+ring certificatiau, agr'cemenGS with, and assurances to the Department of Housing turd Urban Development (HUD) in connection with the submission of Ure Strenndined Plan anti inrplemeutation thereof I. The streamlined Annual Plan is consistent with the applicable comprehensive housing affordability strategy (or any streamlined Plan incorporating such strategy) for the jurisdiction in which the PHA is located. 2. The PHA has established a Resident Advisory Soard or Boards, the membership of which represents the residents assisted by the PHA, and provided this Board or Boards an opportunity to review and comment on any program and policy changes since submission of the last Annual Plan. 3- The PHA made the proposed streamlined Annual Plan, including policy and progran revisions since submission of the last Annual Plan, and all information relevant to the public hearing available for public inspection nt least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the streamlined Plan and invited public comment. 4 The PHA will carry out the streamlined Annual Plan in conformity with Title VI of the Civil Rights Act of 1964, [he Fair 1-lousing Act, section 504 of the Rehabilitation Act of 197.3, and title H of the Americans with Disabilities Act of 1990. 5 The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify mry impediments to fair housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available and wod< with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement anti maintain records reflecting these analyses and actions. 6. For streamlined Annual Plans that include a policy or change in policy for site-based waiting lists: The PFIA regularly submits required data to HUD's MTCS in an accurate, complete and timely manner (as specified in P[H Notice 99-2); The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; The PHA shalt take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 903.7(6)(2)- 7. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 8. The PHA will comply with the Architechrml Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 9 The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities fbr L,ow-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 1.35, !0. The PHA has submitted with the streamlined Plan a certification with regard to a drug-free workplace required by 24 CPR Part 24, Subpart F. I I. The PHA has submitted with the streamlined Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87, together with disclosure forms if required by this Part, and with restrictions on payments to influence Federal Transactions, in accordance with the Byrd Amendment and implementing regulations at 49 CPR Part 24. l2. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CPR Part 24 as applicable. 13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5 105( a). I4 The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58. I5. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under section l2 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 16 The PI-IA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. Page 1 of 2 form HU0.50076 (4/30/2003) 17 17 The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part .35. l8 The PHA will comply with the policies, guidelines, and requirements of OMB Circular No, A-87 (Cost Principles for State, Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Govemments.). 19. The PHA wilt undertake only activities and programs covered by the streamlined Annual Plan in a manner consistent with its streamlined Annual Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its streamlined Plan. 20 All certifications and attachments (if any) to the streamlined Plan have been and will continue to be available at all times and all locations that the PHA streamlined Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the stmamlincd Plan and additional requirements at the primary business office of the PI1A and at all other times and locations identified by the PHA in its streamlined Annual Plan and will continue to be made available at least at the primary business office of the PHA. 2t.The PHA certifies that the following policies, programs, and plan components have been revised since submission of its last Annual PHA Plan (check all policies, programs, and components that have been changed): _ 903, 7a Housing Needs _ 903.7b Eligibility, Selection, and Admissions Policies _ 903 7c Financial Resources _ 903.7d Rent Determination Policies _ 903 7h Demolition :md Disposition _ 903 7k Homeownership Programs _ 903.7r Additional information A. Progress in meeting 5-year mission and goals _B- Criteria for substantial deviation and significant amendments _C Other information requested by HUD 1 Resident Advisory Board consultation process 2. Membership of Resident Advisory Board _.3. Resident membership on PHA governing board 22. The PHA provides assurance as part of this certification regarding its streamlined annual PHA Plan that: (i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs before implementation by the PHA; (ii) The changes were duly approved by the PHA board of directors (or similar governing body); and (iii)The revised policies and programs are available for review and inspection, at the principal office of the PF1A during normal business hours. Orange County Housing Authority NC109 PI-IA Name PHA Number CtrramtinPrl Annual PHA Plan for Fiscal Yeaz~: 2009 t heredy certify t6m all the infonnalion slnled 6ercin, as well us any informmion provided in 16e accompaniment 6ercwilh. is we and accumic warning: NUD will prosecute rake lain dsmt t Co i rm yr It'n i ~ d d/r v'I nc alY (18USC 1001 1010 1012 31 USC 3729.3802) Name of Aulhorizetl Official Tille SlgnaWre Date Page 2 of 2 form HUD-50076 (4/3012003)