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Agenda - 06-06-2023; 8-a - Minutes
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 6, 2023 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: April 11, 2023 Budget Work Session Attachment 2: April 18, 2023 Business Meeting Attachment 3: April 20, 2023 Joint Planning Public Hearing FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. Attachment 1 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET WORK SESSION-CIP 5 April 11, 2023 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a CIP Budget Work Session on 9 Tuesday, April 11, 2023 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Earl McKee 12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Phyllis Portie-Ascott, and 13 Anna Richards (arrived at 7:04 p.m.) 14 COUNTY COMMISSIONERS ABSENT: None 15 COUNTY ATTORNEYS PRESENT: None 16 COUNTY STAFF PRESENT: Deputy County Manager Travis Myren, and Clerk to the Board 17 Laura Jensen. (All other staff members will be identified appropriately below) 18 19 Chair Bedford called the Board of County Commissioners meeting to order at 7:00 p.m. 20 All Commissioners were present, except Commissioner Richards. 21 22 1. Discussion of Manager's Recommended FY 2022-32 Capital Investment Plan (CIP) 23 24 BACKGROUND: Each year, the County produces a Capital Investment Plan (CIP) that 25 establishes a budget planning guide related to capital needs for the County and Schools. The 26 10-Year CIP is evaluated annually to include year-to-year changes in priorities, needs, and 27 available resources. Approval of the CIP commits the County to the first-year funding only of 28 the capital projects; all other years are used as a planning tool and serves as a financial plan. 29 30 Capital Investment Plan —Overview 31 The FY 2023-33 CIP includes County Projects, School Projects, and Proprietary Projects. The 32 school Projects include Chapel Hill-Carrboro City Schools, Orange County Schools, and 33 Durham Technical Community College — Orange County Campus projects. The Proprietary 34 Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects. 35 36 The CIP has been prepared to anticipate moderate economic growth of approximately 2% in 37 property tax growth and 4% in sales tax growth annually over the next ten years. The CIP will 38 rely substantially on debt financing to fund the projects and these required debt amounts are 39 fully integrated in the County's Long-Term Debt Model (page 25 provides a bar chart of the ten- 40 year funding plan). 41 42 The meeting discussion will focus on County and Proprietary CIP projects. Note: Page numbers 43 are referenced below as they appear in the CIP document. See Attachment A for the Overall 44 CIP Summary (page 21), County CIP Projects Summary (page 33), and the Proprietary CIP 45 Summaries (page 26). Discussion of the Schools CIP projects is scheduled for the May 12, 46 2022 Budget Work Session. The Orange County Campus - Durham Technical Community 47 College new academic building project will also be discussed at the May 11, 2023 meeting. 48 Discussion at this meeting will also be directed to the Debt Service and Debt Capacity — 49 General Fund (page 161), the Water and Sewer Debt Service requirements paid with Article 46 50 Quarter Cent Sales Tax proceeds (page 162), and Debt Service requirements for Solid Waste 2 1 (page 163) and Sportsplex (page 164). 2 3 Travis Myren, Deputy County Manager, gave the following presentation: 4 5 Slide #1 ORANGE COUNTY T*4C)RTH CAWDLINA ORANGE COUNTY CAPITAL INVESTMENT FLAN FY2023-33 Board of Orange County Commissioners W'''ork Session April 11. 2023 6 ' 7 8 Slide #2 Purpose Purpose of the Capital Investment Plan Board Approves Year t of the Plan as the FY2023-24 r—apltal Budget — Tien Year Planning Horizon Imposes Planning Discipline No Surprises Debt Service Requlremerats Amcwt of Funds Requires in tht Operating Budget Meamres Debt Capacity—Debt Servlce Compared to Expected General Fund RevmL* Predicts Potential Tax Irecrea-4eu Required to Pay Dept Service ORANGE COUNTY 2 h<>R-F[L[CJAP. OJJ NA 9 10 11 3 1 Slide #3 Context Context for the FY2023-24 Recommendations Full view of capital steeds for County and Schools • Decisions on the County Facility Masker Plan awaiting finalization of Schools Capital Needs Report • Minimum Inaestanent riaebmmmdled In FY2023-24 for County fatillt*t that may be Impacted by th&County Faclltty gaster Plan f Investments focused on facHtles that will remain in the County's portfolio Preserving Debt Capacity No new or limited Wrrowirig recommended for projects with large balances — Ganasi inion EssememB Land LegacyFund — SupplementslDeferred hfaiwteikmxe • Increasing pay-as-you-gr funding ORANGE COUNTY 3 1 gDR1-1 l i:A Rt}1.1 NA 2 3 Travis Myren said the only new project in the CIP is the Crisis Diversion Facility. 4 5 Commissioner Richards arrived at 7:04 p.m. 6 7 Slide #4 FY2023-33 Recommended Capital Investment Plan • Capital Investment Plan by the Numbers — Total Recommended Capital Expenditures-S+53.4 million f County Cwtuo $2111 m&on • ProprielaaryFands $3.6million SchoolCwltel $15,5n+—en • D ubarn Tech $10.5 mion Increase from FY2022-23 -$12.6 million • CaehamTech Expanskn $10.5minn • B#svi"Flaaltn Ciaa Dr ormn Faclllty Design $2,1 million Debt Sere for FY2023-24 DrcrafSBi,b+}0 ORANGE COUNTY ! CAROLINA LINA 8 9 Travis Myren said the county capital projects are around $13 million higher than last year 10 due to six specific projects that have aged into the CIP. 4 1 Slide #5 FY2023-33 Recommended Capital Investment Plan FY202S-33 Recommended Expenditures 3¢¢AU1 M ��� 3&'d.LAC143 }�s oara}a 3¢AUk6¢U FCA9dl,'E4 Ses.O4+no S-U:4®L74 KBANM k33m.xa xm:e.a ecc 3¢A WO 52i.695.a:i� iG"K0 3.`MX0 - 3 RYJ22Sb1 Ri'}C2R.1.! R�]};3� F1'3L�33 RYmFi-H R1'�3.8 f�'ri^]f-� r4]6EL}] A'�1-51 R�➢f 3.i ■Cnun}y Capital 0 Prapelatafy Fu" ■Sch"l CaplW it Schoat Bond Pr)oi a DCCa pus-UFM ORANGE COUNTY KADR711 C10.110L]NA 2 3 4 Slide #6 FY2023-33 Recommended Capital Investment Plan FY 023.33 Capita I Investmen4Plan Funding Sources oR�uceo:.-; �itT9{L]tr6 MOM . FR M73-2i .06.N F*r&V F'+1;V 71 FV20W'a9 F :}w ar F-•:9¢F 31 F-•:33]-]2 .weFts.® ia� .omr.�i-out n..t�s..v .:o.ticr.,R,�-r.surer •F�Y4n-41t Runyn}SOROR .R.f-�-.s;o�� GRANGE COUNTY 6 KCIR-E-11 CAROLINA 5 6 Travis Myren said pay-go are cash-funded projects that do not require borrowing. 7 8 5 1 Slide #7 FY2023-33 Recommended Education Project School Capital and Durham Tech will also be on the May I i work session agenda Annual School Facility and Repair Projects $11.5 million (p. 114) Used dor a variety of school Improvements AccbSSl�llll+� BuildiTig maWenance (doors,.electrical systems, HVAC, etc) Clw3room Improvements • Technology Suita irrability Funded by a mix of sources • Pay-as-you-go(cash) • Debt financing • Lottery proceeds Article 415 � z RANGE COUNTY NgDR7"l It i.A R }LINA 2 3 4 Slide #8 FY2023-33 Recommended Education Project Supplemental Deferred Maintenance — p.120 CHCCS & 136 OCS $30 Mlllli'n Planned In FY2020- 1 526.8 MIIIIon lk"L sled by Nmricls and Aulhorlaed -Available for Immediate Expaiufiture - Additional$30 MIIIIon Planned In FY2022.23 FY2023.33CIP Includes New Requested Schedule forAuthoritatlon Total of$60 MIIIIon Allocated to Dlstacts Based on Average Dally Membership Chapel HII Carrboro Clty Schools $35.7 millon Orange Minty Scti4ols $24.3 mtiftrr ORANGE COUNTY 9 rwC�Wl"lI CtROLINA 5 6 Vice-Chair McKee asked if this money could be used for remodeling of schools rather 7 than repair. 8 Travis Myren said this amount wouldn't be sufficient to do that. 9 Vice-Chair McKee asked if the argument could be made that the funds could be used for 10 remodeling. 6 1 Travis Myren said the school districts request the money each year for specific projects 2 and nothing on that is on the request list. 3 Vice-Chair McKee asked if there is a change in the future regarding need, would that 4 type of project be allowed. 5 Travis Myren said not unless the Board approves that. 6 Chair Bedford said she told the school districts at School Collaboration meeting to use 7 the money for regular maintenance, and not to save it for a remodel project. 8 Commissioner Richards asked where unspent funds are accounted for in the plan. 9 Kirk Vaughn, Budget Director, said it was on pages 150-160 in the plan under long- 10 range capital. 11 Commissioner Richards asked if the amount left from the $60 million shows up as 12 unavailable. 13 Kirk Vaugn said it would be showing in deferred maintenance and that CHCCS has 14 $12.4 million and OCS has $13.8 remaining. 15 Commissioner Richards asked what the other category is for schools. 16 Travis Myren said the other category would be everything else listed in the table. 17 18 Slide #9 FY2023-33 Recommended Education Projects Supplemental Deferred Maintenance — Revised Schedule w Pnwfa�sry,4r,e�uar�xear .$13.533A1;Vt? 513,239,800 FY2023-24 $4.000,004 F`f2024.25 $9,087.600 $11.1-19.400 FY2025-26 $9.000.000 TOTAL $35,631,000 $24,3fr9,4a0 ORANGE COUNrFY 9 N4?RTL L CA R01-1 NA 19 20 Commissioner Richards said once that funding is gone, the bond funds should come in. 21 Travis Myren said yes that is right. 22 Commissioner Portie-Ascott asked if there have been any requests to address the safety 23 issues at Cedar Ridge High School as discussed at the last joint meeting with the school 24 boards. 25 Travis Myren said no, but it may come up as part of the OCS operating budget. 26 7 1 Slide #10 FY2023-33 Recommended Education Projects General Obligation Bond Planning (p. 115) — Current Reservation, $130 million Four Planned Allocatlons debt5ervKe Model for$130nidimn5eneral Bom FY2425-26-$5 million m.n " Fv2D2647- 40 mlIllon 54,6 I ' * FY2 8-26-$45 mllllon 40.: FY2030-31-$40 million 39,D fty DeterminantsEmling Debi S�rnce c l� Future P%&Tmd DebtSer*e Revenue Expe€1adona — Tax Equivalent: 2,85 cents F1f2026-27 '`•eener�tserrcr .€�a�tsemir •r+mprhefdc[a�a�arlerTd4mas 1,75 cents FY2028-29 ORANGE COUNTY 10 N43ICY1[f. t Iii 1IJ NA 2 3 Travis Myren said most of this is tax-supported debt. 4 Vice-Chair McKee asked if this accounts for new construction as well. 5 Travis Myren said yes. He said the assumption can be adjusted if the projections show a 6 higher increase. 7 Commissioner Hamilton said the blue bars represent the projects proposed in the CIP, 8 but it could change if projects aren't done. 9 Travis Myren said yes. 10 Commissioner Hamilton asked if the tax equivalent is just for the general obligation bond 11 or all debt. 12 Travis Myren said that it would be all debt, but the incremental increase is attributable to 13 the general obligation bond. 14 Commissioner Hamilton asked if the 2.85 cents is the incremental or total that would be 15 needed. 16 Travis Myren said that is the incremental increase associated with the bond. 17 Commissioner Fowler asked if those are the only two years that would require a tax 18 increase as planned. 19 Travis Myren said yes. 20 Commissioner Richards said that for proprietary projects, only one year shows Article 46 21 funding and asked why. 22 Travis Myren said this is for Economic Development/Water Sewer projects in the CIP 23 and those projects would either be financed with Article 46 proceeds, or the debt on those 24 projects would be paid with Article 46 proceeds. 25 Commissioner Richards said that is one time for that project only. 26 Travis Myren said yes. 27 Commissioner Richards said for other years, the Article 46 funding is allocated 28 elsewhere. 29 Travis Myren said yes, and it will be in the Manager's Recommended Operating Budget. 8 1 Commissioner Richards asked if the county will actually spend funds in FY 2023-24 or if 2 the planning is included in the CIP because it's associated with a capital project. 3 Travis Myren gave an example of the Crisis Diversion facility, which will be funded next 4 year for planning and design, and then the following year is construction funding. He said the 5 full $25 million would be financed altogether for one project. He said that the county would get 6 a bid for the whole project and take that to the Local Government Commission. 7 Commissioner Richards said there are a couple of projects she has questions on but will 8 wait until Travis Myren gets there in the presentation. 9 Commissioner Portie-Ascott asked what the 2.85 cent tax increase would mean for an 10 average household. 11 Travis Myren said he can follow up with that information 12 Vice-Chair McKee said it is $285 on a $100,000 house. 13 Vice-Chair McKee asked if the county had a hypothetical project that is $25 million total, 14 and they only pull $2 million for the first year, would they pay interest on the total amount? 15 Travis Myren said the county would only borrow the $2 million in the planning year. 16 Travis Myren said they won't know what construction costs will be until the planning 17 money is spent. He said they will borrow only the $2 million that is needed for the planning 18 process and then once they have completed that phase, they will know what the construction 19 costs look like and they will then go and borrow the construction costs. 20 Vice-Chair McKee asked if the full funding for a project is pulled upfront or if funds are 21 pulled down as needed. 22 Travis Myren said it would be pulled day one because the county needs that for legal 23 authorization to enter into a contract. 24 Vice-Chair McKee said he asked because it makes a difference in the amount of interest 25 the county will pay. 26 27 Slide #11 FY2023-33 Recommended Education Projects Orange CountyCampus Expansion — DTCC -$10.5 million(p, 14 4) $500,MO plan nlnVck�s gn funds authorized in FY2022-23 Expand existing building by 13,000 to 18,000 square feet Program Areas Served Enmrgenc.y Medical Services. Heath aril Wetness • Skilled Trades. Back Lo Warm and Sm" Business Center Student StWy Areas Student Support Servlce-s Off lee Space ORANGE COUNTY 11 NC>FILTL-I C RLDI-INA 28 29 9 1 Slide #12 F 0 3-33 Recommended d alpital Investment Plan Behavioral Health Crisis Diversion Facility (p, 36) r2C' 16 IndufdVai Beds - $2.i mllllnn Msign Fundsin F`r'2023-24 �7 BHuc-2d Ca;: - $22.q mIllionConstructlonand -- - -_ Furnishingswtth SustainabilityPremJum -` in FY2024-25 - Sehavloral Health Urgent Care and - Facility Based Crisis - Operating Cost Estlmat - - " - Stakeholder Input SassimsApril 219t and April 281h cepwar o`,.. .. 12 a.}r r 41►1rif=:a141@ awn 2 44 3 Travis Myren said county staff has been working with RHA over the past months which 4 has led to this proposal. 5 Commissioner Greene asked about the acronyms. 6 Travis Myren said BHUC stands for Behavioral Health Urgent Care and FBC is Facility 7 Based Crisis. He said that the first will serve youth and adults, the latter only adults. He said 8 staff are looking at operating cost needs and the current estimate is a subsidy of $4 million 9 annually. He said they will dig into those numbers more. 10 Commissioner Hamilton said she is currently serving on the Alliance Health Board and 11 asked about their input on the project. 12 Travis Myren said they have been at the planning meetings and they plan to ask them 13 about a financial contribution. He said Alliance will establish the reimbursement rate for these 14 services. He said that a higher reimbursement rate helps the subsidy go down. 15 Commissioner Fowler said $1.8 million was set aside for the county to spend when the 16 county switched to Alliance from Cardinal. 17 Travis Myren said that money may be able to be used. 18 Commissioner Hamilton asked if this is one-time money. 19 Commissioner Fowler said yes. 20 Commissioner Portie-Ascott asked what the relationship will be with RHA. 21 Travis Myren said the county has not chosen an operator yet and RHA is serving as 22 subject matter expert during planning. He said the concept would be for the county to own the 23 facility and an operator to run the facility. 24 Commissioner Hamilton asked if the $4 million Travis Myren mentioned would be for 25 operating the facility. 26 Travis Myren said yes. 27 28 29 30 10 1 Slide #13 FY20 3-33 Recommended Capital Investaient Plea • Behavioral Health Crisis Diversion f=acility (p- 36) s n t- Y MANGE COUNTY 13 2 3 Commissioner Richards asked if the plan includes land. 4 Travis Myren said there's a meeting on Thursday with Durham Tech's Chief Operations 5 person to discuss options. He said that current costs don't include land acquisition and that the 6 county and Durham Tech are tenants in common. He said they are working to solve 7 interdependencies before the county gets too far in. 8 9 Slide #14 F ' 0 3-33 Recommended Capital Investment Plan Cedar Grove Community Center $42 ,000 (p. 37) Gymnasium Floor - Vinyl Fluor air pockets creating tripping hazard - spot fixes allowed opening post pandemic but are not sufficient - 3,354 square feet of flooring Cafeterla Area 10 14 11 1 Chair Bedford asked what is causing the bubbling. 2 Steven Arndt, Asset Management Services Director said the slab was not adequately 3 sealed when the original floor was placed, so moisture has come up causing bubbling. He said 4 they will seal the floor properly during the replacement. 5 Vice-Chair McKee asked if the sewer lines still run under the building. 6 Steve Arndt said no. 7 Vice-Chair McKee asked if they have looked at other options besides vinyl because 8 gymnasium floors are usually wooden. 9 Steve Arndt said some grade schools use this composite flooring. 10 Vice-Chair McKee said this is a problem that can sometimes come back after repairs. 11 Travis Myren said staff will look at different floor covering options. 12 Chair Bedford said this type of composite flooring helps protect children's teeth. 13 Commissioner Portie-Ascott asked how the quote process works. 14 Steve Arndt said they will follow the standard bid process and that this is an estimate. 15 Travis Myren said many of the numbers here are estimates based on talking with 16 vendors and the bid process will be done later according to statutes. 17 18 Slide #15 FY2023-33 Recommended Capital Investment Plan {Climate Charge Mitigation $554,085 (p. 38) - Dedicated 'P#cent property tax rate - of funds through competitive grant - 50% of funds available to schools 4P ORANGE COUNTY N4DRYI L CA R07-1 NA 19 'y 20 21 22 12 1 Slide #16 FY2023-33, Recommended Capital Investment Plan • Climate Change Mitigation Project Status FY2021-22 Project Awards. FY2022-23 ProiectAwards Law 6xama ial'AC iluhullding Togaltroe $[7.3,aaa Fe leminow"w5m HabXat teff. Habltm far w UT.Vivy $100 Parfamrerra algrownaec in Aa lacraycvd of tha Trwvp cam laud R[>..aa Ne4ti"hoad Enargy NCSussalnabla $Bwm Fralacrfiprwass;7S% V022 Rxlsat n PoabraAngTeewhor $2S,030 PaHam aAgrawrw& 11gro*Ky PT-yoka Eragy Arsariatian camplaterd of aha Trlangla ox4to ed;flrst payrr aid Saud WameManita f-o pl�Farmem Si.:ow funds spent appnmeed for made arrrRher ra.rA In FT22-79 Food 1 i"*Aanitars Env Pkrer Forarye s' 54.,5C9 Perrum-wce Agreunca 4 in 'aad A%gsae 4annitcr -nw,0 Carab3m -s?765 4r cracr•'s-first pey"w* Marizt ss _.-Ile 2103 War Project Term of Can-bom SK575 Perfmmo a Agretp ax in nalnablllty CarrharoPrt3Center Sd7.00Cl May 2A2'.5antldpaded pnalire534rarrb-9fWAb LWm4d s-B#rR.sck compleb� date:1Cr94F rrdh PY21-22 award} and Chor`wS%zNm spent fleet fleehifirat� Pilot Tmm of Chapel Hill $30.ACrt} Twm of Chapel Hill ml*% 703 Proles Solar P'y Toaxn ar Ca7bora 540.567 Performance apreemeA is an Krdrq,rcdlkotam From An-uy prGSn 5 rcmbr7c anotarer Want rd funding from FY 22-23 Solar Rauf The.°rb Censer SSS.iOOO PerramlarrrP.Asree+r-w fl Climate Owse Fcf Chapel rYlCarrbru SMODO CHC+C5hum Identfledrcrxrs rv+Vieleifimtpayr-�d 5d+*A,5olar frrarp 5rh cas av odd scax Will combine mode Proles, ahls award YAh funding -VAC Raplammrras Chap l Hill[aahvre Srrsg 3 WAMIng ao hQw bark from fry Fw 2019-29 C:sr E6mlc RANGE COUNTY NgDR7-11 C.ARtX-1 NA 2 3 Travis Myren said these projects are moving at a faster pace thanks to the work of Amy 4 Eckberg and others. 5 6 Slide #17 FY2023-33 Recommended Capital Investment Plan Electrical Upgrades $56,232 (p. 40) - RKomrmended by the Facilities Condition Assessrwnt • Precursor to Facilities Master Plart Idenil#led aiwd prioritlze l rapalrs and reptacements created a ten year repa i rire*cement schedule — Phillip Nick Waters Emergency Services Facility Replace exterior Ilgll poles and lamps dtre to aoricilli on and upgrade tamps tv LED ORANGE COUNTY 7 iT n<>R-F1l C AROIaNA 8 9 10 13 1 Slide #18 FY20 3-33 Recommended Capital Investment Plan Facades $472,650 (p- 43) a v4'hitted Buildina Window replacement Rrplsc•�89�IndowsdulMloGc�dlGamm�d � 1 impeavements er energy efficiency and 1 buiding comfoFt - v F Y t+ - Urnice trim replacement � • Wbodtrm,deteriorating RANGE COUNTY KgDR1-1 1 i:A Rt X-1 NA 18 2 3 4 Slide #19 FY'20 3-33 Recommended Capital Investment Plea Facility Accessibility, Safety, and Fire Alarm and Fire Suppression System Security Improvements - $40,300 (p. 45) Replacements - $464,560 (p, 47) - Various accessibi lily improvements - Hillsborough Commons FlreAlarm Upgrade- • Implements anal rec egctation:5 of 2096 Facility 535$,400 Accessibility Report-525,OW - Various fire door replacements-$100,000 Automatic External Defibrillator RespoMs.to Fire Inspection findlrtys Replacements • Justice Center(3)-SUM - ,Anima I Services emergency exits- $6,160 • West Cemlpits Of toe&uil&ng (4)-$8,400 ORANGE COUNTY 1. h C�W1-11 CIARk)1-1 NA 5 6 Commissioner Fowler asked if the county rents this facility, but still has to do the repairs. 7 Travis Myren said yes. 8 Commissioner Fowler asked for the rent amount. 9 Travis Myren said he will get that information for the Board. 14 1 Commissioner Richards said looking through this, she wondered about the the timing of 2 projects and how the short term plan will work with the overall facilities usage plan. 3 Travis Myren said one of the recommendations 30 years from now will be to replace 4 Hillsborough Commons with a Human Services Facility. He said that things in the Facility 5 Master Plan in the short term are not included in the CIP, except for improvements for safety 6 etc. until the plan can be approved by the Board. 7 8 Slide #20 Y2O23-33 Recommended Capital Investment Plan Fleet Services Off ice, Inventory Shop, and Equipment $120,000 (p. 49) - office and waiting area for customers � and secure Inventory room for parts _ MAO - Heavy duty Ilft for shop•$90,000 ]RANGE COUNTY NfDRTL L CAR01-1 NA 9 .. 10 Vice-Chair McKee asked for the lifting capacity. 11 Robert Williams, Solid Waste and Fleet Services Director, said the estimate for the lift 12 includes concrete work and electrical work. 13 Commissioner Fowler asked if there is a longterm lease for Hillsborough Commons. 14 Travis Myren said he will follow up with that but believes it was a ten-year lease. 15 16 Slide #21 FY2O23-33 Recommended Capital Investment Plan Fuel Station Pumps, Tanks. and Tank Monitoring m$53,240 vaaar - Fuall ng station for County vehicles Replace ruel dispensers and tank mon itortng system installed in lane 1990's - Tank monitoring system detects leaks and produces daily reports far State campllance ORANGE COUNTY NCSRTL L CAROUNA 17 15 1 Commissioner Richards asked if the county has done a cost-benefit analysis to see if it 2 is worth it for the county to be a gas distributor. 3 Robert Williams said the county gets a discounted rate for fuel as a government agency. 4 5 Slide #22 FY2023-33 Recommended Capital Investment Plan Generator Projects $1 ,116,500 (p- 51) - Focuson ContinuityofOperations - Replarements • Eno MountaIn public safety radio tower — E3S�n4#�t�diD�9r;pm9ra�1 • Phillip Nick Waters Enwg&ncy Servicies Facility — Current geaerator at end afvseful li6a aM mt sized to emrgi7eMe HVAC system fortM entire facility Peva Generators • Orange County Transportation services • Justice Facility ORANGE COUNTY MzraTa I CA 1X01-1 6 7 8 Slide #23 FY2023-33 Recommended Capital Investment Plan Heating, Ventilation. and Cooling (HVAC) Projects r $3,428,592 (p. 54) Central Recreation -$104;592 -fills butlget�ap - Fueling Station-�10.000 - - Gateway Center- $224.t?0t} Passmore Center $1,020,-0t}0 r Whitted Building-$1.5+ 0,000 M u rail Cou rtrwm-$455.000 IT Suer Room -$65,000 - Facilitates prujet bundling Ll 9 a 16 1 Travis Myren said the one exception to facilities that are recommended for replacement 2 in the Facilities Master Plan is Central Recreation. He said the bids for HVAC replacement 3 came in over budget, and Central Recreation is included because the amount is needed to fill 4 the budget gap. He said the replacement of the facility would not be until FY 2029-30, but the 5 HVAC system is in poor condition and should be replaced before then. He said there are some 6 efficiencies gained by bidding all of these projects together. 7 8 Slide #24 FY 0 3-33 Recommended Capital Investment Plan Interior Finish Replacements - "it 300,080 (p. 57) - Carpet, flooring;other Interior features - AnImal Services epoxy'floor $255,.080 _ Footed ub Stete inspe€ticn for peeling and � chipping 4 - Whltted Meeting Room Carpet- $45,000 • Replafctrc6edcarpet with cwpsltftsror •fik*fti slrrs rF 'GRANGE COUNTY IVC}R-r-r r CAROLINA 9 24 10 11 Slide #25 FY 0 3-33 Recommended Capital Investment Tan • Lake Orange Dares Rehabilitation $2,350,000 (p• 59) County owned; 54 years old Replacement of Intake Tower Potential lnftrasastructure grant funds Concrete spillway replacement • FY2024-254250.000 • FY2025-26-S3.0millim ORANGE COUNTY Iti4.Wt"I I C-A R01_I NA. 12 2S 17 1 Slide #26 FY 0 -33 Recommended Capital Investment Plan Perking Lot Improvements - $46,500 Piedmont Food Processing Center (p. 60) $19,019 (p. 6 ) - Fix asphaltoutside of Central Recreation - Replace exterior windows ($30,000) Drove energy efficienyarwd buildin r.QmfQr# - Repainting and sthping other parking lots - Funded with Artiole 46 saes tax RANGE COUNTY KgDR1-11 i:A1101-1 NA 2 3 Travis Myren said the parking lot improvements are also an exception to what he said 4 about the Facilities Master Plan. He said it is recommended to replace the driveway area. 5 6 Slide #27 F 0 3-33 Recommended Capital Investment Plan Plumbing Repairs - $43,760 (p- 65) Register of Deeds Automation - $80,000 - Water heater replacement at Animal Services (S40.560) - Mu Ili year account tofinance technology • One already replaced off-budget due to failure improvements in Register of Deedsffi - Well pump replacementat CedarGrove - Mandated under General Statute Community Center( 3,200) ORANGE COUNTY hti C YR-F[I CAROL]NA 7 `r g 9 10 18 I Slide #28 FY2023-33 Recommended Capital Investment Plan Roofing - $85,000 (p. 70) Annual inspe-otions and repair program ($55,000) Asset Management Software($30,00-0} Tracks age, reported C-OndItion,TT§airLt*narVC@ COMM Prioritizes equipment replacements based on those Factors ORANGE COUNTY N4DRI-1 I-(:A 1101-1 NA 2 3 4 Slide #29 FY2023-33 Recommended Capital Investment Plan Sustainabillity Projects - $312,000 (p- 72) - Increased investment from 3:50.000 annuallyto $250,000 of more during the ten year plan - Pilot agrNoltaic grant match with Cooperative Extenalon (M-MO) - Public electric vehicle charging statiions grant match($50,000) - LED light retrofit grant match(550.000)with [Duke Energy-65%County contribution - 8 EV charging stations for County fleet and electrIcal work for a total of 20 charging locatlons (5187.000) 5 13 6 Chair Bedford asked how many lights are in county facilities that need to be changed. 7 Amy Eckberg said she is working on an updated inventory list and has identified several 8 buildings that don't have any and some buildings that have both. 9 Commissioner Greene said the agrivoltaic grant is great. She said that not every solar 10 farm looks like that and she is excited to see this work go forward. 19 1 Amy Eckberg said she hopes to do this at Breeze Farms and said that farmers would 2 like to learn about new technology that could be helpful. She said farmers mentioned learning 3 more about sustainable farming practices. 4 Commissioner Fowler asked if there are particular crops that work best in these 5 conditions. 6 Amy Eckberg said there has been a lot of research on that question and they are getting 7 feedback on it. She said that the solar panels will help provide a level of shade and moisture as 8 temperatures continue to increase with climate change. 9 Commissioner Richards asked where they provide for funding in the climate action plan. 10 Amy Eckberg said she anticipates there will be more input on the budget next year after 11 the survey closes. 12 Commissioner Richards asked how many EVs are in the fleet. 13 Amy Eckbert said there are three and 10 more will be ordered. 14 Commissioner Richards asked if there is a plan to do a certain number per year. She 15 asked if it's the practice to lease and then buy vehicles. 16 Robert Williams said there is a plan to phase in additional vehicles, but they want the 17 infrastructure first to understand the capacity. He said it's case by case, but it's not the standard 18 practice. 19 Travis Myren said there was a special incentive at the time for leases, but it is no longer 20 available, so rather than buy or lease new vehicles, the recommendation is to buy out the 21 leases. 22 Commissioner Hamilton asked if the $312,000 sustainability fund would be a pay-as- 23 you-go funding source. 24 Kirk Vaughn said sustainability is financed by debt in the first five years and as more 25 capacity is built they hope to transition it to county-funded pay-go. They do not have the grant in 26 the project, but will do a budget amendment as they come in. 27 Commissioner Hamilton asked if the county match will come from borrowed money and 28 is under the category for tax-supported debt-financing. 29 Kirk Vaughn said yes. 30 Vice-Chair McKee asked if because it is pay-as-you-go tax-supported if there have been 31 numbers run for what the tax impact will be. 32 Kirk Vaugn said natural growth picks up the pay-go and no tax increase is projected. He 33 said that as the county does more pay-as-you-go, they will be saving the county but paying up 34 front. 35 Travis Myren said the pay-go increases are built into the debt model, so no tax increases 36 are projected. 37 38 20 1 Slide #30 FY2023-33 Recommended Vehicle Replacements • Vehicle Replacements - $1,700,130 (p. 73) — Public Safety Priorities Animal Senr(cesReplacement (13 590,059 • Emergency Senrlcee(5Admin, 1 Truck) 5413.070Lh&erne Hillstwoup Fire talarshall(re(mbur%ecl) $9.ow • Sfierlffs Officevehlctes i15 reptacementsl 5598.035 Total Public Safety 51,071,1711 ORANGE COUNTY 2 "si 3 Travis Myren said in addition to capacity for charging they also have to consider the 4 feasibility of electric vehicles for certain uses. He gave an example of cars for Sheriff's 5 deputies. 6 Commissioner Greene asked for further information on why an electric vehicle would not 7 be appropriate for Sheriff's cars. 8 Travis Myren said there is radio equipment and other things that have to run while the 9 vehicles are idle and that pulls on the battery. He said this is the same with other emergency 10 services. 11 12 Slide #31 F 2023-33 Recommended Vehicle Replacements — AdminiWative Vehicles * ANIS Van Replacements (2) $95,900 Electric Car Share Replacements (2) $70.000 Electric DEAPR Truck Replacement (2) $97,875 • DSS Vehicle Replacemetrt (4) $158,582 Electric 0) Ecwomia peve9tment (1} $56,359 Electric Lease Buyouts(8) $147,000 = Enviironnwntal Health(1) $30,608 Plar►niiny Whiele Repl"emert $30,935 Flectric • Taxes,Tags, Reowration $32,412 TAW Administrative $718.451 Total of 10 electric vehicles • Assacrated charging stations($187.0003 included in the Sustainability Project ORANGE COUNTY 3t N4DRT"l t CAROLINA 13 21 1 Slide #32 FY20 3-33 Recommended Capital Investment Pan Veterans Memorial -$25,000 (p. 75) — Veterans Memorial Phase 3 Install permanent klosk and electrical work n — Veterans Memorial Committee requestedVol �+ contributions rrom the County and each municipality $25.0000henge Gounty • 320,04t?Tc,�narC:t�paaHlll '' _____ --- $10,000Tawn alC.mbora • 3�,540Toavn�f HIII*lwrcKph ORANGE COUNTY N'ORTE r C2AROLJ NA 2 3 Commissioner Portie-Ascott asked if the electric charging stations will be in multiple 4 locations or just at Eubanks. 5 Travis Myren said there will be some at Hillsborough Commons for DSS. He said where 6 there are replacements, the stations will follow. 7 Commissioner Hamilton asked if there is a best practice for determining how many 8 charging stations are needed. 9 Amy Eckberg said staff is working with nonprofits to create a succinct electrification plan 10 to address this question and others. 11 Commissioner Hamilton asked how long the plan will take. 12 Amy Eckberg estimated six months. 13 14 Slide #33 FY2023-33 Recommended Emergency Services Projects Bidirectional Antennae (BDA's)for Schools -$1,536,000(p. 77) — Benchmark testing completed on all 31 school facil Itles — Testing indicates the need fOF BDNs in 24 schools — $400,0015 available in FY2022-23 to begin installations — $1,536,000 programmed for PY2023-24 and 1=Y2024-25 — New pricing mrormJatlon may reduce total cost ORANGE COUNTY N<>R7-1-[CA Nti)1.INA 15 ' 22 1 Slide #34 FY2023-33 Recommended Emergency Services Projects Communication System Improvements — $220,500 (p. 78) — Multiyear plan to upgrade for Tirane Division Multiple Access(TDMA)compliance Emergency Services Sheriff's Office Health D"arbmnf Upgrade required as user of the Statewide VIPER radio system — Future years escalated by five percent(5%)annually used on current market conditions RANGE COUNTY 2 3 Chair Bedford asked if ARPA dollars will be used for radio upgrades. 4 Travis Myren said that was for radio upgrades for the Volunteer Fire Districts. 5 6 Slide #35 FY 0 3-33 Recommended Emergency Services Project • Emergency Sem-rices Replacement and Renewal -- $200,000 (p, 79) — Replacement of Emergency Medical Services Equipment • Off arspredwclable fundtng schedule = Long range replacement stheduies • Stair chairs • Lucas CRR devices • Replacement ECG a mnitors ORANGE COUNTY NOr R-F[i CAROLINA 7 8 9 10 23 1 Slide #36 F Y2023-33 Recommended Sheriff's Office Projects Record Management and Jail Management System Replacement --- $'1,925,252 (p. 88) - Record M,anagement System: software used to manage and process law enforcement Information 23 year old system Vendor announced end of 3ife in 2019 and stopped updates New sy-stem alnws integration with body video.in car video,ticenst plate recognition, real time crime tracking information, - Jail Management System'. sofawarethat tntegrateswtth the Records Management$ystem when law enforcement contact results to bwkin0 and tracksdata Same end 4f life circumstances Tracks movement of inmates, housing assignments. demographic informatioft, Detention Center population histories,othct Inmate related data ORANGE COUNTY 1' 4DRI-1 1 (:A Rt)1_I NA 2 3 Chair Bedford returned to the VIPER Radio System project. 4 Travis Myren said the original system looked at several years ago was looking at new 5 towers of a certain capacity, but it's decreased due to devices for school buildings. 6 Kirby Saunders, Emergency Services Director, said since moving to the VIPER system, 7 there have been gaps for radio and paging, including in school buildings. He said that to 8 achieve in-building penetration, it would have required 17 towers, but with the BDA project they 9 have been able to reduce it to 9 towers. He said it is about $2.5 million for each tower. He said 10 that number includes four new towers and leveraging the existing five. 11 Vice-Chair McKee asked why they are only recommending 24 schools. 12 Kirby Saunders said the consultant did a radio frequency analysis at every school. He 13 said that some schools have antennas in them and some schools had capacity but 24 facilities 14 failed the benchmark. He said that schools built after 2018 have a building code that requires 15 them to meet radio frequency capacity but schools built before that have no requirement. 16 Vice-Chair McKee asked if the seven schools that are not indicated were built 17 subsequent to the regulation changes. 18 Kirby Saunders said no that some of that has to do with distance to an existing tower or 19 square footage. He said the high school that is large and away from a tower would not have 20 signal penetration. 21 Vice-Chair McKee asked if there are dead spots at any of the last 7 schools. He said he 22 would be more in favor of ensuring there are no gaps. He said he wants to make sure that 23 schools have equal protection. 24 Kirby Saunders said the other facilities passed the test with a greater than 90% 25 reception. He said that the time in between projects will allow for planning and strategizing on 26 the locations of towers. 27 Chair Bedford said that if planning funds are needed they can bring that request next 28 year. 29 Kirby Saunders said that it is expected to be run from a state contract and planning 30 funds will not be needed. He said the county will build it and the state will maintain it. 24 1 Vice-Chair McKee asked if that would be part of the VIPER system and might bring back 2 signal issues as a problem. 3 Kirby Saunders said it would be part of the VIPER and the towers will improve coverage 4 but won't provide 100% reception throughout the county. He said they will greatly improve it. 5 Vice-Chair McKee said he would like to know at what level of control they will have with 6 VIPER system access. 7 Kirby Saunders said VIPER serves only public safety agencies so they could not bring 8 the schools onto the network. He said they do lose some ability to determine who is on the 9 system, but the alternative is to build our own system and that is significantly more expensive. 10 Vice-Chair McKee said his priority is covering schools and that he is not opposed to 11 using VIPER. 12 Kirby Saunders said that will be achieved with the BDA project and then attention is 13 going to on-street coverage for the responders. He said there will be deficiencies and those will 14 be identified for future expansion down the road. 15 Commissioner Richards asked what the system is in the jail currently. 16 Travis Myren said it's the old system that is 23 years old. He said the new management 17 system is part of the construction cost and is independent from the cost of the facility. He said 18 that it is a piece of software. 19 Commissioner Richards asked if the jail management system and the records 20 management system have to work together. She thought the new jail had a lot of technology 21 updates. 22 Travis Myren said that is correct and that is another reason the older system was kept in 23 place at this time. He said the newer technology included more virtual visitation and telehealth. 24 25 Slide #37 FY2023-33 Recommended Information Technology Projects • Information Technology Infrastructure - $837,377 (p. 84) - Audio Visual EguipmenI Improvernents $167,877 - Cyber Security Initiatives $100,000 - Server and Network Upgrades $300,000 - LaptopiDesktop ReplacernentSchedule $260,500 - Total Technology Infrastructure $837,377 trallr�g torts of&bfPovart malntviantek ImIuded by year ORANGE COUNTY ar Ivy rR��t iJ►I�QL,N�4 26 27 28 29 25 1 Slide #38 FY2023-33 Recommended Information Technology Projects • Laptop and Desktop Replarornants (p. 84) — Firm Desktop/Laptop replacement schedule implemented in FY 2021-22 — The average age of computers has decreased — Dpsktops have been converted to laptops to adapt to changing county work enviroriment Impac[of oeskaop Replacemftt R+e"Ie Impact.of Laptop IteplKernern Schedvie v. :rte RA]Qil7 PT:SVI:3 ...':.I 101P1S 2I"^..U7G'1. RiN1]] P1'dld7.-77 FT}Oi7-TS eQA L •f. .-. ell, ed-i i.i�i_q•lily ORANGE COUNTY KgDR7"I l i:A Rt}I_I NA 2 3 Travis Myren said that the number of laptops is increasing to allow greater flexibility for 4 remote work. 5 6 Slide #39 FY2023-33 Recommended Information Teclinology Projects • Information Technology Governance Council Initiatives - $500,000 (p. 85) NeoGov Modules Human Resources $58,316 Empiuyeea bcawding Building Mnnitnnng System Asset Management Services $WON Anelyze and mriitor liVAG system pertonrwxe Northwoods Security Upgrade Socol Services $18,255 . Server repWomeWfor socurityadhemnc• Apricot Case Management Criminal Justice Resources Department lam&grawdcasemanag-ornoMa lingC:JRDandFousing HQusing Department {Inline Listing and CIS Upgrade Tax Administrathn $35,200 e 6uslnsls�parsoi�lpropsrtyrrpccyling Arrow GPS and Plotter Planning and Inspe0ons $21,402 Erose ncantrcll reporting and printer ORANGE COUNTY hti C YR771 l C-kROI_1 NA 79 8 9 10 26 1 Slide #40 `�"•'"° `"�" Lang Range Park-*Plan F'f2D23.33 flka[kWaod Farfe;Perk-MUM FY2023-M FairAew Pork ImP-CHHTert -52,5 �. nylFon F'f21123.31 FalMeu'Pefk Fhem -S30 mllan • stare FWx]ed FY21X23.33 kiOTMIng to Sea-5793,D3D FY2D23.24 Ferry Fllk�FAnPUR-S133,13313 • a 'R FY200-27 6xcerxom Phase II-$5.9 rnlEvn FY2026-27 Upper Eno Mure Preserve- • W S430,1331) FY2029-31 OadarGrwe Park l -51.65 rrOgri ■ ` * FY2027-29 4lilhoLFa Road-561 rnilion 50%fwtded my To"dr cilapea fd'Pr FY202&29 4iflle RWr Park l -$96.000 • 5095 fwxlad by DIMI W n CD]AVY FY2D29-31 Hollow Rock-52N9,D36 - 5Q%fwrdad by furtai�n Cwmly ORANGE + Cl.1NTY N4DRTI[C,4ROLII IA 2 3 4 Slide #41 FY2023-33 Recommended Parks, Open Space, and -Trail Development Projects • Blackwood Farre Paris - $775,000 (P. 8 ) iry — Phase 3 Conslrurfion • New Hope CG urO Road Overtook • Picnic Shelters+Outdoor Classroom Pra■YPN4 Widal y C•YtlrYl ' iOvDrflow Ra g it Plcnrc Ates '- 1 SliMlbr �. arkl Naull 5 Tolleu� 6 Chair Bedford asked what an overlook is and if it is similar to the ones in the mountains. 7 David Stancil, DEAPR Director, said it isn't dissimilar to a Blue Ridge Parkway overlook. 8 He said this is one of the most scenic vistas in the county. 9 Chair Bedford asked if the soft opening is still happening. 10 David Stancil said yes, in two weeks. 27 1 Vice-Chair McKee said if you are driving down New Hope Church Road toward 1-40 it is 2 on the right. 3 David Stancil said there was a UNC Class on historic and scenic landscapes that 4 identified this as one of the three best viewsheds in Orange County. 5 Commissioner Richards asked if the total for Blackwood Farm Park would be around $5 6 million. 7 David Stancil said yes, if the initial costs of opening are included. 8 9 Slide #42 FY2023-33 Recommended Parks, Open Space, and Trail Development Projects Fairview Park Improvements- $522,500 (p. 90) - Three additional tennisipickleball courts • Moved from Cedar firove Fiuk i • Fairview Park remediation - $3.0 million (p. 91) - Funded NO Department of Environmental Quality - Pre-regulatorylandfiu site ! _ - Assessmenidue in summer 2023 - M itiga(ion/remediabonwork to follow and cost may �•g � change depending on scope 10 A 11 David Stancil said they discussed including funds for new tennis and pickleball courts. 12 He said they looked at areas of Fairview Park because it does not look like there is enough land 13 for three courts at Cedar Grove. He said it felt like adding courts to Fairview made sense 14 because they are closer to population centers and will take advantage of existing new parking. 15 Commissioner Richards asked if Fairview requires $3 million for remediation now and if 16 it will be reimbursed. 17 David Stancil said it will be reimbursed unless the county decides to go their own way on 18 that. He said that part of the Fairview property includes a pre-regulatory landfill and that is not 19 an area where the courts or the built area of the park is located. 20 Commissioner Richards clarified there would be 3 new courts in addition to 3 existing 21 courts. 22 David Stancil said yes there will be a total of six. 23 Commissioner Richards said it seems like the county is committed to Cedar Grove and 24 asked if it is definite that it would require more parking if the courts are added. 25 Travis Myren said the remediation does not have to be done in order to build the tennis 26 courts at Fairview. 27 Vice-Chair McKee said the landfill area does have to be remediated before additional 28 use. 29 David Stancil said yes. 30 Travis Myren pointed out the areas in question on the map. 28 1 Slide #43 FY2023-33 Re crnmended Parks, Open 'Space, and Tref Development Projects Mountains to Sea Trail $100,000 (P. 6 . - Grant match for futuretraiIsection s and trailhead areas ,r ORANGE COUNTY 43 2 3 4 Slide #44 FY2023-33 Recommended Parks, Open Space, and Trail Development Projects • Neuse River Rules for Nutrient Management - $175,000 (p. 97) Alternative implementation agreement - Each jurisdiction agrees to budget and implement projects MIN r,, x 6 Travis Myren said this is an educational opportunity and helps meet nutrient targets. 7 Chair Bedford asked if nutrient reduction is for this project only. 8 Travis Myren said yes. 9 10 29 1 Slide #45 FY20 3-33 Recommended Parks, Open Space, and Trail Development Projects • Perry Hills MiniPark $80,000 (p. 98) — Project added in FY22-23 Capitalr Budget �. �� ;► * Working wllh ras'rdents an design • Original budget ($100,OW)is not sufFcient to complete planned Facilities,parking, aril stormwater management measuras w - �r * Regrrest to add 594,400 a 2 3 David Stancil said that the original proposal was $200,000. He said the things talked 4 about in the design included parking, stormwater, a small picnic shelter, a playground, trails and 5 horseshoe pits. He said it is two acres and the community is extremely enthusiastic. 6 Chair Bedford asked if the additional funds are for parking and stormwater. 7 David Stancil said yes and that they would not have been able to build any amenities if 8 they didn't increase the budget. 9 10 Slide #46 FY20 3-33 Recommended Parks, Open Space, and Tail Development Projects - Park and Recreation Facility Renovations, Repairs, and Safety Improvements - $1 80,000 (p. 99) - Annualreq uestfor ongoing oapitailimprovements • Parks Facility repairs and replacement * Safety and Ma ftkrity ImprovaMar M • Site tigti0rig • Landnaping and tree maiRtenarce • Signage Preventative matrntenance RANGE COUNTY N RT[:I CARJOLI NA 11 46 30 1 Slide #47 Solid Waste Facilities A Eubanks Road w District Center 4` s S. Fergumon %Ighborhocd Center C Bradshaw Quarry Mei&>o&K and Center D. Nigh Ruck Nelghbarhood Center E. Walnut Grove District Center e ORANGE COUNTY NCYRTI I c sARC]IA NA 2 3 4 Slide #48 FY2023- 3 Recommended Solid Waste Projects • Consolidated Waste and Recycling Center - $435,781 (p. 103) - Design and land acquisition in F,Y2023- 4 fir}- - Construction in FY2024-25 Y $1,020,427 - Consolidate Bradshaw Quarry Rd. with Ferguson Rd_ ; - Located in Southwestern Grange County 6 7 8 9 31 1 Slide #49 FY 0 3-33 Reornmended Solid Waste Projects Solid WasteVehlcle and Equipment Replacer€rents-$2,120,244(p, 104) 4 AR R Jk AF P.a If J! ArAaa on lu.a.parAa.Ax v a• .—� �— Ns. uJFle r=i-..,..r�n .a H, tsfr i. r .Aw n4+e r.°eAnsH aT"" •ww+,-.h'ao r .s u.n._..i.__sdu ry.W iu�a.. A.A Tae ,..¢vaA ....• .0 rsrsq ,wcvwai, ^ u—iaa aa—• 2 3 4 Slide #50 FY2023-33 Recommended Sportsplex Projects • portsplex Pr*cts - 1,000..000 - HVAC Repair-$50,0,00(p. 107) - ITICtommunication/Securityr-$50,000(p. 107) - Fitness Equ i pment Replacernen I-$100,0 00(p. 108) - Ice Rink Chiller Unit-$600,000(p. 109) - Ice Rink Loc kers,Rubbenzed Flooring, Plexiglass- $200,000(p, 109) ORANGE COUNTY NCC Wrli car W.)i_1NA 5 6 Vice-Chair McKee asked if the ice issue had been fixed. 7 John Stock, CEO of the Sportsplex, said there have been some groundwater issues 8 there and when it hits the slab, it causes permafrost. He said they have realized that they are 9 not going to mitigate those issues due to many complications. He said they have upgraded the 10 subfloor heating and it will reheat the groundwater and will not create the permafrost. He said 32 1 they have made a lot of decisions at the time that have resulted in what they want and need to 2 have happen. He said it was the worst time of year to happen because everyone was gearing 3 up for the new season. He said that it is too late to talk about the location of the icerink being at 4 the lowest level of the land. 5 Vice-Chair McKee said that people love this facility and the issues are frustrating and 6 unsafe. 7 John Stock said the visible issues were hard to imagine being fixed. He said that 8 concrete pads are not necessary and this could have been a sandbased floor. He said they 9 have broken the concrete up in various ways and that now they have a hybrid almost of 10 concrete and sand. 11 Chair Bedford asked if the summer camp capacity is back to pre-COVID levels. 12 John Stock said this will be the biggest summer camp they've ever had. 13 Vice-Chair McKee thanked him and his staff for navigating the challenges of the past few 14 years. 15 16 Slide #51 FY2023-33 Recommended Capital Investment Plan Long Range Projects Coming Into Focus Affordable Housing(p. 5) . Thee Frve( l mMun ansiellmenis - aCommunity Center Space Needs(p_ 37) Ragan Road Expanskn-$2.3 ni ian FY2026-FY2027 - Emergency Radio System Buildout{p,82} Four Now Towem+Eqwpmar4 Enhanc*ffwts on Flava Exlsk g- 9 mllllon Fn.1a Year P1m S''mrtiag in FY202&2& County Recreation Center(p. 88) R�plocsmankFaclllky-Si6,�4mllllan FY2028-FY 030 ORANGE COUNTY 51 NX-IRT1 I CA R01-1 NA 17 18 19 20 33 1 Slide #52 FY2023-33 Recommended Capital Irivastment Plan Debt Service Schedule FY2023.33 s�a2om.a�3 SSi.C�,lBl 555,lOFAdb t'1 ! 553553A14 5Lq 7}.ipy 5'ad.24 M 546.Ul3,131 3A S�dA125 5+3.99FA9p 5i1? A 1G xC® 547,115,171 sm,xcr� 5n;Mc am 55a4^C!}!1Y FW2E•25 F-2D.25-X Fwx,37 Fl2027-29 -,VR14424 pwl!�* r-OWN APaIM1311F-203n) RS NGE COUNTY 5: KgDR1"1 l i:A 1101-1 NA 2 3 4 Slide #53 FY2023-33 Recommended Capital Investment Plan Distribution of Debt Service WYX xxl =FFFA1 551553.1 SSSIOh#E31 WXC:® SIM=333 5liflaal2 =axeam 5.37,21517E 5355x4571 m.x€ 2kvAxm Sasa,o-m F° 33;- 1'L914� 1n311 !9'}) M=.41 FlPY: l rL91 1€mK31 1�125: PM33 i! w[o-x�Che Ssrcr w5mllific[iav[e .[I4C4 beA5m« ORANGE 7y "sw h C.?R 1 1 I CIA R01-1 NA 5 6 Commissioner Hamilton asked if the debt service schedule is both interest and principal. 7 Travis Myren said yes and it also includes everything that has been approved. 8 Commissioner Hamilton asked if that gets paid through debt service. 9 Travis Myren said yes. 10 34 1 Slide #54 FY2023-33 Recommended Capital Investment Plan Debt Service to General Fund Revenue Policy Compliance FY2023-33 31% V., 3f% 3a.7ue vms i.er: G-Rk a.arc 351N 311 — 3.Say 311 34% 33% 3L 3M 334 3Ca Fn'2:2'f.-= F':92f,� F•;425::F F^4:fid7 `21.:7-21 IQC2945 FM29—m, FW3}31 FgQl33L2 F",32.33 .�.FnFrr"rle -�a;aienCa © �--• ��-�q--�y,,� ORANGE COUNTY 1 ItiC�WFI t CARO?LINA 2 3 Travis Myren said that based on the CIP, they are well within the policy target of 15%. 4 He said they exceed it slightly in the out years of the plan and the credit rating agencies look at 5 this metric. He said they are more concerned that the Board is aware of it and the county is 6 tracking it than the actual number exceeding it by such a small percentage. He said it won't 7 have huge impact on ratings. 8 Vice-Chair McKee asked if a change in increased revenue would also lower the ratio. 9 Travis Myren said yes. 10 1 1 Slide #55 FY2023-33 Recommended Capital Investment Plan Tax Eq ulivalentAnalysis Ab FYscM Year FV2023,3 Recommendod CIP Basis Por the Ngbud FY2023-24 0 cents FY2024-25 0 caress FY2025-26 0 cents FY202fi-37 ZZ5 cerrts To Fund the First Tranche of the Ecsnd FY2027-29 0 cants FY2028•-29 1.75 cents To Fund the Second and Third Tranehe otth,e Bond FY2029-33 0 cents TOTAL 4.$0 cents ORANGE COUNTY 55 MZ'?RT[l CA ROU NA. 12 35 1 Commissioner Greene said for 3 years starting with this year, there is no tax increase 2 because the Board chose to allocate surplus and put that in the debt service reserve fund to 3 prevent the increase. 4 Travis Myren said that is correct and there would have been an increase required in FY 5 2023-24 but the Board chose to prevent that by using surplus funds. 6 Commissioner Hamilton said proprietary funds have their own funding source and they 7 are not in this debt service or general fund revenue. 8 Travis Myren said that's correct. 9 10 Slide #56 FY2023-33 Recommended Capital Investment Plan Horizon Issues - School Capital deeds Report • Fd Funding of School Capitsl Meed® New SUalegitsta increase Local achy • StwwFecleyalFundiingSourcEs - County Facility Master Flan Shorter Terrn Issues • Link Buiding old Mdantwn C+�Iar Sl4a • Emergency SEsvicesFacility Old Env nm*1 am4 Agri culWo CsrviotSIW ORANGE CCDUT\FFY 56 11,rCiRT]I CA 1101.1,14A 11 12 Travis Myren said these projects are in progress. He said when those come together 13 there will be different recommendations in the CIP. He said that the first formal decision would 14 be in April of 2024 when the purposes and not to exceed amounts are needed. He said there is 15 time for additional information to be processed before a decision needs to be made. 16 17 36 1 Slide #57 FY2022-32 Recommended Capital Investment Plan Next Steps — Document Review Clerk to it a Beard's Office County Nanager's Office • Orange county wtbslle—oranuecountync.aov — LJpoomiing Budget Meetings • April It Work Session for Ca1,Fxital Investment Plan • May 2 Presenlalion of FY2023-24 Recommended Operaftg Budget • May 8 Pubft Hearing 01 on Operating Budget and CIP • May 11 work Session dor Educalicon and Oulside Agenkcles • May 18 Work Se%*iQn for Fire Dist„Public Safely, Humar4 Serwiceu • May 23 work Session for Support Serr.,General Govt.,anct Comm. Scrvlces • ,lune 1 Pubile Hearing#2 on Operating Budget and GIP • June 8 Amendments and Intent to Adopt • ,l une 24 Adoption of Operating and Capital Budget RANGE COUNTY NgDRT1I (ARt)1_INA 2 3 Chair Bedford said that occasionally there are staff amendments brought to the Board. 4 She said commissioner amendments should be targeted for year one. She said given the 5 studies that are coming they should anticipate a lot of changes and flexibility in future years. 6 Travis Myren said the Board will only approve year one funding with the budget and the 7 rest is simply a plan. 8 9 A motion was made by Vice-Chair McKee, seconded by Commissioner Hamilton, to 10 adjourn the meeting at 9:23 p.m. 11 12 VOTE: UNANIMOUS 13 14 15 Jamezetta Bedford, Chair 16 17 18 Recorded by Tara May, Deputy Clerk to the Board 19 20 Submitted for approval by Laura Jensen, Clerk to the Board Attachment -- 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 April 18, 2023 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, April 18, 9 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice Chair Earl McKee, 12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Phyllis Portie-Ascott, and Anna 13 Richards (arrived at 7:01 p.m.) 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present, 21 except for Commissioner Richards. 22 23 24 1. Additions or Changes to the Agenda 25 26 Chair Bedford dispensed with reading the public charge. 27 28 29 2. Public Comments (Limited to One Hour) 30 a. Matters not on the Printed Agenda 31 32 There was no one signed up to speak. 33 34 b. Matters on the Printed Agenda 35 (These matters will be considered when the Board addresses that item on the agenda below.) 36 37 Commissioner Richards arrived at 7:01 p.m. 38 39 40 3. Announcements, Petitions and Comments by Board Members 41 Commissioner Greene said she went to the Orange County Partnership to End 42 Homelessness meeting. She said they received presentations on the Homeless System Equity 43 Analysis and on the supportive housing systems gap. She said the two presentations made it 44 clear that readily available ongoing rental subsidy and intensive high quality case management 45 provided through permanent supportive housing is the lynch pin to equitable homelessness 46 systems. She said that Black and African American people comprise 12% of the Orange County 47 population and count for over half of the people experiencing homelessness. She said that people 48 experiencing homelessness are 14 times more likely to die by overdose and 9 times more likely 49 to die by suicide. She said almost half of those experiencing homelessness meet the vulnerability 50 threshold for needing permanent supportive housing. She said the lack of ongoing rental subsidy 51 paired with high quality intensive case management means that Black and African-American 2 1 people experiencing homelessness are served less effectively than their white counterparts. She 2 said they discussed connecting the dots across systems to get to a place of equity and justice. 3 She said without a safe and affordable home, people cannot participate in democratic civic life. 4 She said it is clear that the county needs more investment in permanent supportive housing. She 5 said that on April 29, 2023 from 1 to 4 p.m., the Orange County Remembrance Coalition is holding 6 a soil collection ceremony at the Orange County Courthouse. She said they will commemorate 7 Cyrus Guy, Daniel Morrow, Jefferson Morrow, Washington Morrow and Wright Malone, all of 8 whom were lynched in Orange County. She said that in a soil selection ceremony, soil is retrieved 9 from the approximate or nearby location to where a lynching occurred and placed in two jars with 10 the lynching victim's name on them. She said one jar will stay in Orange County in remembrance 11 and the second is taken to Montgomery, Alabama to the Equal Justice Initiative's museum where 12 it will be exhibited with thousands of jars from around the United States. She said the collection 13 of soil is intended to bring community members closer to the legacy of lynching and to contribute 14 to the effort to bring a lasting and more visible memory to the history of racial injustice. She said 15 there will be proclamations, libation ceremony, and presentations to families of the victims. She 16 said there will be a corrected Resolution of Apology on the consent agenda during the meeting, 17 which corrects name and date errors. She said she is a member of the Orange County 18 Remembrance Coalition and will read the Resolution of Apology. She asked the Board to formally 19 designate her as the Board's formal representative on the Orange County Remembrance 20 Coalition. She said that the Board's action would make her role on the coalition more transparent. 21 22 Vice-Chair McKee made a motion to designate Commissioner Greene as the Orange 23 County Board of Commissioners' representative to the Orange County Remembrance Coalition. 24 Commissioner Fowler seconded the motion. 25 26 VOTE: UNANIMOUS 27 28 Commissioner Richards said she attended a meeting for TARPO on April 13th. She said 29 that, along with Commissioner Portie-Ascott, she toured the Emergency Services department. 30 She said there are upcoming events for Re-Entry Month. She said she was able to attend the 31 fireside chat in Hillsborough. She said she was struck by many of the same statistics that 32 Commissioner Greene mentioned with homelessness. She said that most people experiencing 33 re-entry have multiple issues, including housing needs. She said it is becoming more obvious 34 that the county needs the support of a behavioral health diversion center. 35 Vice-Chair McKee said he attended the Junior Livestock Show and Sale. He said the 36 event originally started as joint event between Durham and Orange counties along with 4-H and 37 FFA. He said he first participated about 60 years ago. He said it has evolved from a cow and 38 swine show to cow, swine, and sheep show along with other events. He said he hopes it goes 39 on another 60 years. 40 Chair Bedford said she attended a DSS Board meeting. She said that there was an equity 41 study by SAS, once children are in DSS or foster care. She said that they looked at the number 42 of days in care, the number of placements a child experiences, and the percentage of children in 43 kinship care. She said that numbers are trending in the right direction, especially in kinship care. 44 She said there was a disparity between black and white children in the number of placements. 45 She said there will be an additional study on what other factors could be addressed to reduce that 46 disparity. 47 Commissioner Portie-Ascott said she and Commissioner Richards toured Emergency 48 Services, attended a TARPO meeting and received a review from Transportation Director Nishith 49 Trivedi, which she appreciated, and attended the re-entry fireside chat. She said she attended 50 the Junior Livestock Show. She said she attended the Tarleton and Bonnie B. Davis Memorial 3 1 Garden opening and dedication. She said a large portion of the food grown at the garden is 2 dedicated to local individuals who are experiencing food insecurity. 3 Commissioner Hamilton said she attended the Alliance Health board meeting. She said 4 Alliance is the local management entity for managing state dollars to provide mental health 5 services for individuals on Medicaid and some uninsured individuals. She said the School Safety 6 Task Force met on April 13th and Karen Fairley, the director of the Center for Safer Schools, gave 7 an overview of school safety initiatives for the NC Department of Public Instruction. She said the 8 Capital Needs Work Group would meet the following morning. 9 Commissioner Fowler said on April 12th the county held the biannual Intergovernmental 10 Parks Work Group meeting. She said each entity discussed the events they plan to hold in honor 11 of the Year of the Trail. She said people should visit each entity's website to learn more about 12 the events. She said that Orange County's website has an interactive trail map. She said that 13 April 201h is the VIP ribbon cutting for the Panther Branch Natural Area, which is managed by the 14 Eno River Association. She said they received updates from the various entities, including 15 discussion of Chapel Hill's new AstroTurf. She said that Chapel Hill also changed to LEDs, which 16 was funded by a county climate action grant. She said the next meeting will be in October. She 17 said April is autism awareness month, and she attended a movie and discussion hosted by the 18 Chapel Hill Public Library, B3, and the Autism Society of North Carolina — Orange/Chatham 19 Support Group. She said the movie was called Deej, and was about a non-verbal young man 20 who attended college and there was a panel discussion afterwards. She encouraged everyone 21 to look out for similar opportunities to learn more about autism. She said earlier in the day she 22 attended the ABC board meeting and it appears that the ABC board will allocate 10% more in 23 funds to the county. 24 Chair Bedford said there will be a poetry slam at the Eno Arts Mill on April 19th at 7 p.m. 25 26 4. Proclamations/ Resolutions/ Special Presentations 27 28 a. Property Tax Appeals Bias Study Presentation from UNC School of Government 29 The Board received a presentation on the results of the Orange County Property Tax Appeals 30 Bias Study. 31 32 BACKGROUND: The Tax Administration Office wanted to identify and mitigate potential systemic 33 bias in its property tax appeal process. 34 35 The primary goal was to determine whether residential property tax appeals are less prevalent 36 and less successful for properties located in majority-minority and low-income neighborhoods as 37 compared to properties located in white and median-and-above-income neighborhoods. The 38 study also considered if residential property tax appeals are less prevalent and less successful 39 for lower value properties as compared to higher value properties. 40 41 Christopher B. McLaughlin, Professor of Public Law and Government with the School of 42 Government at the University of North Carolina, conducted the study. Professor McLaughlin has 43 conducted similar studies in other North Carolina counties and will present Orange County's data 44 alongside the data from other counties as part of the presentation. 45 46 Professor McLaughlin has worked with the School of Government since 2008. Mr. McLaughlin 47 works in the area of local government tax and finance, along with ethics for government attorneys. 48 He has written books on property tax collections, tax foreclosures, and occupancy taxes, and has 49 published over 200 blog posts, including subjects such as local taxes and legal ethics. 50 51 Nancy Freeman introduced the item and the speaker, Chris McLaughlin. 4 1 Chris McLaughlin made the following presentation: 2 3 Slide #1 Orange County Property Tax Appeal rf� Study .i 4 5 6 Slide #2 Purpose MIUNC Identify potential sources of systemic bias in the Orange County property tax appeal process • Expand understanding of"assessment gap" fDr minority+homeowners identified by previous studies 7 8 Chris McLaughlin said that the appraisal gap is the difference between appraised amount 9 and actual market value. He said that the appraisal gap for minority homeowners shows that they 10 are usually appraising higher than market value. He said this means that minority homeowners 11 are taking more of their fair share of the tax burden. 12 13 5 1 Slide#3 Key Questions Asked By the Study fElDL F • Were 202.1 Appeal Rates urAppeal Results affected by: — Neighborhood Minority Populatton % — or — Neighborhood ]Median Residential Property VaILLC 2 3 Chris McLaughlin said they looked at data from the 2021 assessment to see if there were 4 varying results based on minority ownership or residential property value. He said they were 5 looking to see if there were more appeals in white or more expensive neighborhoods. 6 7 Slide #4 2021 reappraisal 39,000 residential tai€ parcels 800 informal appeals, 200 Formal appeals • 42 Census tracts 8 9 Chris McLaughlin said they focused on occupied properties. He said that Orange County 10 is on a four-year reappraisal schedule and that North Carolina requires a reappraisal every eight 11 years. He said that the number of appeals was smaller than he expected. 12 13 6 1 Slide #5 a i - I f �y, W 3 Chris McLaughlin said that there were a high number of appeals in the census tracts that 4 covered the Northside neighborhood. He said this demonstrates the power of civic involvement 5 and noted that Hudson Vaughan, a graduate student, helped lead the appeals process for 6 residents in that neighborhood. He said this will show a major trend in that area but that is 7 uncommon. 8 9 Slide #6 High erappeal rate in n eigh b orh iDo ds with higher median property values in other words . Homeowners in more expensive neighborhoods tended to appeal their tax appraisals more often than did. homeowners From less expensive neighborhoods 10 11 Chris McLaughlin said this result is consistent across Orange, Mecklenburg, and Durham 12 counties. 13 14 7 1 Slide#7 Results GUNC NUre 1.krlFa>.11tiWI AWd RaReS brr RroperlrVailue 1;si d i.7 7 3 er 1.41 I no S.Jti ;79d yIJQ1�30I- I.Dt.TOr- 7'17.041- 7#�:G4.1- 332A'01- W291-291- ':MAOI- 497m1- 901- 21UM 242AM 3st-F.+w 312DW 3166230 4313.IN -ILVAM 422$ blvd 60d Median Neighborhood Waluui#$) ,kM lsb3 degmvAirsdln Ockiat edsft"N hW+Ihs.rfe irxls.A.pplaiw apneilsilam 71-m 11icri vnrt umusy ho In M21.41ll "tie gypped Paimftwihow 1mv bons 2 3 Chris McLaughlin said the two high appeal rates in the middle of the above graph are the 4 result of the concentration of appeals in the Northside neighborhood. He said this is an indication 5 that the civic involvement increased the appeals and that this is not a negative thing, it is simply 6 showing higher appeal rates than other areas. 7 8 Slide #8 IN OL 0 IMUNC Kr ReLSUItS No otherstrong evidelnoe of systemic bias in the appeal process Property values diel not have consistent impact on appeal result. • Minority population percentages did not have consistent impact on neither — Appeal rates — Appeal results 9 10 Chris McLaughlin said that these results are good news. 11 8 1 Slide#9 SEPIC DL 13P Orange i Ifll Figura 2.A%risraga Aenduction in Inrtlab Alpprslwd Value Afterlrrfrxrmal by medonPrpperly WRIU4 Is e 20 a in 3 0,14- rn a„ r 594 rs ,: 4.77 `a a :5214.WO 2IRMl- 2SPWN 25aMi- M3111- VWq- 36520- MOM- 15320r- 536,101- 7OXWO avIAM IK-3m "kWo Jd9-JED 4A,ucd iir,yuu 51sjfc d KWU Meffli m Nalghha+rhoad Vladues$Sl �sxva derrmer lt�turlrclude IpPeWO"m thrWnrrhi4erea.^.L Mrkh oR ed rhe mrr&p Ipped reidMil him vtl►sa 2 3 4 Slide #10 Mecklenburgr I Filgsrre 2.hmlo.4l Appeal R-€wlb by PNgx*iy Value 4 i3 B F it E S i y.� 27 29 2OJ3- W.-a- 111.4- 211.4- 24+56- 2661- 316.4- 4121, 322.+- 7a'11 14W9 1113 2113 24.7 2681 3363 411.9 1223 Wici BW.t Pro pertyVAuefialigeIdThou dsofM,I1 v§ 5 6 Chris McLaughlin said that this trend of better results for more expensive neighborhoods 7 did not show up in Orange County. 9 1 Slide #11 Orange CountyResults I .1. Figure 3.In€armaii Appeal RalYar by NL qh borhacid Racial Composition # 1-.S- 3-14' s 153 1�7 1:93 1 33s1.69.7 6d_!-iW7 HOW" 7.0-i4..t 7'A7-&7 i13-151.2 d24-8.10 aIP-&Yu 8&k-UJ aY-47d Whi]e Population% Wersks den]1Fs+avLL5Ito ockide idsiOwnihe Wfh hx11z s-r•rr nNIH OR XXII ritm tar fte416 2 3 Chris McLaughlin said that arguably there is a decrease in the appeal rates as the 4 neighborhoods got whiter. 5 Slide #12 M- a= F49uuro4.ldpGad Patna by NaHghbochood M.n&rli�PapuLadlon e� All �; era a a e ti 7 9.7 a '"al ary�prilf 1i WnDW PopldlwUon L%l 6 7 10 1 Slide #13 CountyNcmomap Orange Results ISI UNC Figlarw 4-Awagr f edu"lan In Instal Appracsod Value Aft-Pr Informal AppgaL by NeiiphborKood Racial Comptisftion Z5 — — •1 Ilb' 1➢ JIL "t' d.1:9 4.44 vr. I5,4-+. 5 %5 699-74.9 M.F- I: ?.90.-71m 791-79.7 94J1 rl�.+i•-L4.4 1.34-MQ 171-92 Whae Rupulbtion% +�srr�s d�-r+xle urlu`sir�ar nrUik r�eah ll�t++r'�.,--3+Jc�a[ik gtic�'+ir�r+;•- �.-�•+r•�pprsl rr�rrsi�rse•+sF�ie'I 2 3 Chris McLaughlin said that race did not statistically change the appeal results. 4 5 Slide#14 Mecklenburg County Results GUNC Figure S.Informal Appeal Results by Neigh borhoad Mlinari'ty popufatlun Y 7t. 7 } A 4 21 t 3 e a IU A Y cc 5-12 ! 1vr 1 23-21t 29-11 9N-41) 54-62 63-T} 16 ej L- u Wraek Graup Minority Pop,3iatlion J%j 6 7 Chris McLaughlin said Orange County shows less systemic bias in the tax appeal process 8 than Mecklenburg. 9 10 11 I Slide #15 Steps?Next OUNC Increase outreach to taxpayers about the appeal process Repeat study.after next reappraisal to identify trends 2 3 Commissioner Hamilton asked what the year was for Mecklenburg County's reappraisal. 4 Chris McLaughlin said 2019. 5 Commissioner Hamilton said she asked because she wanted to get a sense of if there are 6 any other possible differences. 7 Chris McLaughlin asked Nancy Freeman if the appeal rates were down because of COVID 8 in general across the board. 9 Nancy Freeman said during the pandemic there were other methods offered for appealing 10 property tax values, such as online appeals. She said staff felt there was a good number of 11 appeals. 12 Chris McLaughlin said they could do this study again two years from now. 13 Commissioner Hamilton asked if there is a possibility of doing a retroactive study to look 14 back at past data. 15 Nancy Freeman said the department could go back to 2017, but they would not have as 16 good of a data set to work with. 17 Chris McLaughlin said they especially wouldn't have as much consistent data on the 18 informal appeals. 19 Nancy Freeman said they did look at it, but they felt that 2021 was the best set of data. 20 Commissioner Hamilton said 2021 was a unique year because there was the online 21 appeal process and that the Northside community and the Jackson Center were proactive in 22 getting people to appeal. She said it shows that it works when the effort is made. She said the 23 sample size is small and it makes it difficult to see significant results. She said it would be good 24 to tease out other variables that determine the appeal rate and the changes. 25 26 PUBLIC COMMENT: 27 Elizabeth Young said the meeting was an eye opener for her and tragic. She said there 28 is a wide disparity. She said at RENA, the average income is $28,000 per year and the average 29 $250,000 house was revalued at $500,000. She said this has doubled the property tax bill for 30 those households. She said that there was no info put out about the tax increases. She said that 31 no improvements have been made for water, sewer, or gas. She said that many homes lack 32 garbage pickup as well. She said that there were 300 homes in the RENA neighborhood and no 33 appeals from them. She said that RENA did not receive any information from the county about 34 the appeals process. She said they heard about it from a few people. She said there is not a bus 35 route that goes from RENA to the Jackson Center. She asked that the tax assessor would be 36 more proactive in explaining the process to the citizens. She said that the county does want 12 1 awareness but they do not have a public memory of any injustices as white people. She said that 2 there is a reckoning with American history about racial injustice. She said that we do not reckon 3 with the collective trauma and we have amnesia. She said it is not in our public memory. She 4 said we have all inherited this. She said that there needs to be respect for the low-income people. 5 She said that the Health Department does marketing and clinics at RENA and asked for the tax 6 department to follow their example and please be more proactive. 7 8 Commissioner Portie-Ascott said that a study showed black owned properties are 9 assessed 11% higher than white properties in North Carolina. She asked if Chris McLaughlin had 10 that number for Orange County. 11 Chris McLaughlin said that the study was from the University of Chicago and there is a 12 link to the report in the agenda packet. 13 Commissioner Portie-Ascott asked if the race of the appraisers was considered. 14 Chris McLaughlin said no. 15 Commissioner Hamilton asked if the next steps could include presentation of the Chicago 16 study and the methodology for the recent study. 17 Chris McLaughlin said he cannot vouch for the accuracy of the study but that he can 18 explain the data. 19 Commissioner Hamilton said she would also want to know how that happens. She said 20 she would also like to review the methodology of appraising. 21 Commissioner Richards said that she would want the study to be repeated after the next 22 revaluation cycle. She said that maybe they will see a broader understanding of the process. 23 Vice-Chair McKee asked Nancy Freeman if he is correct that the greatest concern was 24 the rate of the increase in property values. 25 Nancy Freeman said that was correct. 26 Vice-Chair McKee asked what the process is for informing property owners about the 27 appeals process. 28 Nancy Freeman said they are undertaking several activities. She said they recently 29 attended a fair for minorities and Hispanics where they provided information about appeals in 30 Spanish and they did not have that information before. She said they try to piggyback on other 31 events to share information. She said that they will partner with the Department on Aging. She 32 said outreach focuses on educating people about the tax office and who they can go to. 33 Vice-Chair McKee said that focusing on community organizations and churches would 34 also be useful. 35 Chair Bedford asked what the window is for appealing 2023 values. 36 Nancy Freeman said the formal appeals window was currently happening. 37 Chair Bedford asked if anyone can do an informal appeal. 38 Nancy Freeman only formal appeals can be made. 39 Chair Bedford clarified that they do not need a lawyer. 40 Nancy Freeman said no, they don't. 41 Chair Bedford asked if they could call the office to get more information from staff. 42 Nancy Freeman said yes and that they will be happy to assist. 43 44 45 5. Public Hearings 46 None. 47 48 13 1 6. Regular Agenda 2 3 a. Orange County Transportation Priority List for SPOT 7.0 / FY 2026-2035 STIP 4 The Board approved a resolution approving Orange County's transportation priorities for the 5 State's Strategic Prioritization of Transportation (SPOT)/Strategic Transportation Improvement 6 Program (STIP). 7 8 BACKGROUND: Biennially, the North Carolina Board of Transportation (BOT) adopts a ten year 9 Statewide Transportation Improvement Program (STIP) that funds and schedules transportation 10 projects throughout the state for all modes. The STIP implements Metropolitan and Rural 11 Planning Organizations (MPO/RPO) adopted Comprehensive Transportation Plan (CTP) and 12 Metropolitan Transportation Plan (MTP). The CTP and MTP are used by the MPO/RPO to 13 determine which projects are submitted for consideration in the STIP using the Strategic 14 Prioritization of Transportation (SPOT) process. The Board initially discussed this item at its 15 March 7, 2023 Business meeting. 16 17 SPOT P7.0 Schedule and Process 18 Between spring and fall 2023, MPO/RPOs across the state will submit their limited number of 19 projects — based on their population and total centerline miles —to North Carolina Department of 20 Transportation (NCDOT) for inclusion in SPOT 7.0. These projects must be approved by their 21 respective Boards prior to submission to the MPO/RPO for their consideration. Orange County's 22 process requires the BOCC approve the list of County transportation priorities prior to submission 23 to respective MPO/RPO. 24 25 Each MPO/RPO has its own unique process for determining which limited number of projects to 26 submit to NCDOT. 27 • DCHC MPO will only submit projects listed in the adopted MTP 28 • TARPO uses a subcommittee for SPOT 7 project selection 29 • BG MPO uses a multi-criteria process to determine which projects to submit 30 31 Before the MPO/RPO Boards approve projects for submission, they will conduct a 30 day public 32 comment period and public hearing. 33 34 SPOT P7.0 Project List 35 OCTS staff is recommending Orange County transportation priorities be updated so that projects 36 may compete better. A list of acronyms is provided (Attachment 1) to go along with the 37 recommended County Transportation Priority projects noted in Attachments 2, 3, and 5. 38 • Due to cancellation of SPOT 6, staff recommends the same priorities as SPOT 6. 39 • Staff is recommending removal of independent bike/ped projects per State Transportation 40 Investment law— North Carolina General Statutes § 136-189.11 (d).(3).c.- 41 o "The Department shall not provide financial support for independent bicycle and 42 pedestrian improvement projects." 43 • Staff recommends adding NC 10 modernization and Orange Grove Road Extension as 44 County Priorities for SPOT and other funding opportunities. 45 46 TRANPORTATION ADVISORY SERVICE (TAS): 47 The TAS met on Thursday, January 26, 2023 and unanimously recommended approval. 48 49 ORANGE UNIFIED TRANSPORTATION BOARD (OUTBOARD) ACTION: 50 The OUTBoard met on Thursday, January 26, 2023 and unanimously recommended approval. 14 1 HILLSBOROUGH: 2 The Hillsborough Board of Commissioners adopted a resolution on March 27, 2023 endorsing 3 Orange County priorities with additions (Attachment 4). 4 5 CHAPEL HILL AND CARRBORO: 6 The towns took no formal action and are pursuing local projects at DCHC MPO Technical 7 Committee and MPO Board. 8 9 OCTS UPDATE: 10 County priorities in DCHC MPO (Attachment 5) are updated based on local action and public 11 comment. 12 13 Nishith Trivedi, Transportation Director, made the following presentation: 14 15 Slide #1 ORANGE COUNTY NORTH CAROLINik Orange County Transportation Priorities for SPOT 7'.0 April 18, 2023 Board of County Commissioners Item 6.a 16 17 18 Slide #2 Outline • Process Summary► — 5 minutes • Local Priorities — 10 minutes — TARPO — BO MPO — Hillsborough — DCHC MPO • Action 19 15 1 Slide #3 Process Summar OC-3+BGOCr-ICAT,tFi.-_-s [errnp eemlMe Sta#rraqulrarnant^NWQAHVM wlafan all future need,plamft i TranipartatknMan PrnaelemStatement,little(tek)de Z4+year MR0 _ Requv fsrteraliy A1P9canly,. - ?9fs8,7GHCi I l4i kr�rpoli#ara `' fkralenatstraint,plar nhh g Tran portaslon Plan FPQT Prlurttizatfgn prunes CC-i Qeoeery 2 5**e i-D•Y*aT Stater Transpeartatlon Ixnprovernegt Fund*4 v4sign 4 Ennvirowwrkwl(KEPA) Prugrarn(STIP) i i•ederalApproval offirst 4yearm [Fi'rstf yeaers-COMM717EP, Latter 5*ars-developmental] , 1" 3 4 Slide #4 Process summary • Strategic Prioritization of Transportation (SPOT) N.C.G.S 136(DOT)—Article 14D — 189.10(2 —4) Regionall . . . . - - . prang+ C4r•1n1y; Rei. D, Div-7&9 Orange County- Diu r41A-jurisdiction Sill@ jurisdiction 40% Funds ; r - 100% Data . 70Wpoints=Data • 50° 1points=Data No Ictal paints • 15% local points 25% local prints • 155% Division points - 25% Division points - Population among 7 • Equal awing 14 Reg. Divisions 5 4 16 1 Slide #5 Process Summary Determined by local Jurisdl-clions w , ,.t r. YARD 2/mod -• -Top 17 scares BG MPO- 17/mode - - II Limited# of Projects NCDOT Ustrlcts also submit 2 x#of projects " 5 3 4 Slide #6 Process Summary 136-188.11.Jd.X3) Transportation Inv"tment Strategy Formula. c_ Bicycle and pedestrian limitation. -The Department shall not provide financial support for independent bicycle and pedestrian improvement prciects, except for federal funds administered by the Department for that purpose. This sub-subdivision shall not apply to funds allocated to a municipality pursuant to G.S. 136-41.1 that are committed by the municipality as matching funds for federal funds administered by the .Department and used for bicycle and pedestrian improvement projects_ This limitation shall not apply to funds authorized for projects in the State Transportation Improvement Program that are scheduled for construction as of October 1, 2013, in State fiscal year 2012-2013,2113-2014,or 2014-2115. Orange County staff recommends not seeking)any DikelPed Projects Requires local administration Requires 20 local(townicounty)funds and 80% federal funds . Federal funds requires NEPA Environmental ImpaotAssessment CEIA) 5 17 1 Slide #7 Process u rr m r ❑ Orange County Bile{Ped - None Highway — NC 10 Improvements & Orange Grove Ewald Ext, Transit— Regional Multimodal Transportation Center ❑ HILLSBOROUGH March 27, Hillsborough Board of Commissioners endorsed County priorities with addition (Attachment 5). U CHAPEL HILL & CARRBORO No action, towns pursuing their own priorities of DCHC MPO TC and Beard 2 7 3 4 Slide #8 TARPO Old Greensboro (SR-1005)Road . ModemL-atiw i�- Ei'iand-Cedar Grose Roaij(SR- 1013411)Tum Larges 5i F 2 Funded Hi imr.anE °aur Cost Orange Gtoue Road (SR-1006) M4-Yde niZaki4rn Calryland Riad (SR-3377) 4 Modernization Dodson Crossroad (SR-1140 5 Moderrrizall'on Mebane 0&ks Road(5R-1007) tl 1 ��: 6 Modernization }. 7 Old NC-a6{SR-1009}Modernization 8 NC-86 Widening 1l 8 NG-54 MultiffooJal Widening 10 NC-54 Multinodal Widening Geographic Equity Each County 5—6 projects1mode A � r 6 18 1 Slide #9 BG MPO F3 US-70 1 7tudV In-prac€ss Mattress Factory Road 2 Interchange Mattress Factory Road 3 Extension to U.S.70 Fuckhorn Road (SR 1114) M.I,.., Widening 4 ilimited tc 1 4(3' U._ _ . 5 Letxanon Road (SR-1306) t , ALdtLI llsd+T 1 c k 2 IYidl r,7 Fklwrll -. 'J 3 4 Slide #10 DCHC IIP t'carr r Trppt'ti A�pprtLA r!f Tl,xti Fn/'r!d 7wlr�tvw l4rrcfl F,r 4.I�aTm n 7]r 9ROT tM-"F— rrrs+s,Lr+.u..i,.,r.�..m...a•'M..�rx,..w.,o.+�� wndM.r+Le.L.b..b.+e r+rraLOa p!ee.g a rfr{.rw•+.w qes ws wlano i'N r::ty� rTar-r,: 4i1.1.}...=�.rq+.�e�Tv�Pn'R�TYi+.•.�r•9r..A1.q APRS�! '--_ rsl r�IbL-r.>t �I Pr_ - - rE?]D^N L}rygggnSVC IFliM14ru1d hGAL wrxu_..i�Lr..t-,.r��,r l..r...y.�z w.o.rr.w.,rLr 12:••�Jh.s9.l m la. �lih rwwrur.wm'wn�bn N ri��n4.L�.litYceJ , .biiq 4*�..� Fir�I IiFrihrru�Tm SV�L•: ;rLx aik dq ' �1 T^9r� 'iIF{:ifi Lnprcg*ixy`I}.9+Y.krrlQp 94 kwn W,96 E9 1F5 m 4+t,WD T. a•. L....b,���Fr�.�r..��,r.�.�b�N .YndrU sign:L�iP�il��H1r 11'Fa�W Hr1n!�5 P�IW L710�� �F IJn �n�w�vv+r+c-�a�nit��rs,�l Irr�s xii u4r,'L'IYrrteLaa r r._.—__14•�nd I�Ri'S61.1 RF�r Int!Clamh FmoN�'SA ,*4ye..4:Iid 19R$JTQI 61r, �fL}(li tb:.k7 19R I ID]�rF.S U9;. rFi tr,ac..r�a+a liLST:ni wllllL V'Yw�M1 r�LiYPY����L LFa.i�1 b fs�i�R b •^���� Imo,Hurr•a[cr-nrr�.r� isrs.T�9�[�+-r,a�.alx+-- irgr.l.IMt4hH.rea•owo'fr�'e'�'�+P�osePti�sR�TowarL nr.rl�r�ow II�Fnlsrq a�rlm wod��Nsi��.�d4aa 7tlG'5 r.w9rc��aw awLLw pwKm ar+s>aw,-,roan.;•.uyp.orQ ��RSr'i tif�v���tf9 -l • I rs�+kA.�r L JIIrr��Y 5 +� 19 1 Nishith Trivedi said the Town of Hillsborough signed a resolution supporting Orange 2 County's transportation priorities, and made a request to add the Orange Grove road extension 3 connector to SPOT 7. 4 5 Slide #11 DH MPO NC 10 1mprovernent- Modern intion Public Requeat . a m Y �.. Bice larra and aidewak -_ . Urban - G Rural - Nch 7 Chair Bedford said modernizing a road means making it wider so there is more of a 8 shoulder for bicyclists. 9 Nishith Trivedi said NC 10 is an older road and needs to be brought up to current 10 standards, including adding 4-5 foot shoulders. 11 Vice-Chair McKee asked if there was any consideration for the two low rail bridges. 12 Nishith Trivedi said the bridges will be part of the county's request. 13 Vice-Chair McKee said those bridges are so low, modern trucks can't get through them. 14 15 20 1 Slide #12 DCHC MPO PURIJC MEETIF G-np r—rsd gkhmmdz In h1lob—gh ,a 4-orn raa4rLrrp r'xJt4 r'.a—Fb&W YA.R.1GM la U.3:DA •lyses ow's'prws .�.r/k 511.1 I��a••1 :ti+k,i>4�q••I 17 4 Ir1M'.o ltxPDL..Ids os:.r"rr d n•rr.� I+�.•�, F"'7•s.IfnA�a�'s�'.4A.Imo.areq..,Rre s rsrlr+ay:+r+�rFy..ey.s .TFa+eaR.i�•..a r..��..tdhr rtla`rn..�w.t•.a,.,I,,r,rmw,..l..s..•+rl+�,.W..I..�'7 'y44�.•eb Fthr•.h+'+'hwdaR.�.w?-+�•+�-�•.�r•�•a9+Y•e+w a ia.a nn at.er„a s.,.!_�.a.s.�.�.r cs Ifnr•.r;�w� �rte. ��. iti.�..ra r.wP•e+Itq.-. ss... I•a�,sa�. r.�r..r.o�r,IIH u Ir..rs:aas..w� �>r�aa�T.•apr]SeTSq iM P�b t■ylrt r tt,T...r•a;r•rsavr n is peas.i.Nr�I'N n it I1mT I.am�YFvd../�d'. lies rmr..Ixees.d+Jl ss m�.d�b pq�ntavrlF4 r.rtl irr.i'da.ate r Y tiYtYi rasa tRta c alta mrY vi µ.rws m�o o�tr,r W r na[.I>f',-a.'fss.urra 4�isa irk 31 it rfi. M1apo{.oay 44x1 7bry TMa.arre..l'�ua Y�..R91P w n.:•r+at. .Mg as�r aRr ���tt }o.�.a. ■r.taal.-®Ysrr�d r.r Lwy m -1rMOH sr er..'F.oac LYar�arae r:. • IMAPM [kwl..rto•N"Ja.m • �•rsm.Y.rt om 93 n.walrc.eelafsiY kP.0#z1..1l. • 4.rl tYnr dsi:L}lEb.[Ar....��r.L�«r .,asra r,wda,rtar. 17nwa -ft..r P-,.at-” Rtil.IrLA9&I W r—Lawes Pi •—_ ' _ rs�sa.,s+rnu.�A ��N:Jlsur Nf1il�m�i1Le�a - ._ _ r I i-577']T]I 2 12 3 4 Slide #13 DCHC MPO �R mwrletlwal r 21 1 Nishith Trivedi said that slide#13 shows the four different alternatives that were proposed. 2 He said one was chosen, but the project was eventually removed because one partner did not 3 want to support the project. He said that the project is now being brought back. 4 Commissioner Greene asked for clarification. 5 Nishith Trivedi said there was a Town of Hillsborough no-build resolution that was passed 6 because they didn't want the project anymore, but now the town wants it back. He said that the 7 county and OUTBoard supports the project because of the train station that will be built in that 8 same area. 9 10 Slide #14 DH MPO y l2iI.IFMIF-9 � MMMW -�- aaarreirr. IaF�1 Al '-Ar. s r 1 !tea Wrru%FCMM 1 1 •`,44�¢i4��Ci 4f'iFq�}'imn-F. mid r�rl��r�r a,a� fl A�1Y1Cr lotC�P.il�#i1F'1 —0. le,—. (,F ®Gliffei u y 12 13 22 1 Slide #15 DCHC MP Regional Multimodal L 4 M Transportation Center Mu lti-transit Agency_ CTS CHT ■ Gv Tdangle ■ PART (Llnk) (Ar-TA) 4 ',� �,:,�:, (Go Durham) it Multi-modal f Transit BiWl?ed y - Auto(Park-n-Ride) Administratively added as 1 of 24 SPOT 7 transft proj. i . + O -' - y, �. FTANCDOT Facility Study { eekeng 533wb]grant) 2 jF 3 Nishith Trivedi said that staff want to see how well this project scores, but that the county 4 does not want this project to compete with the North/South BRT. 5 6 Slide #16 Requested Action ■ The Manager recommends that the Board approve the resolution (Attachment 6) to submit transportation projects for the SPOT 7,0/STIP 2026-2035. 7 16 23 1 Commissioner Greene said she had questions about the widening of NC 54. She said 2 that the Town of Carrboro is opposed to the changes. She asked why it is still recommended. 3 Nishith Trivedi said that the OUTBoard and Board of County Commissioners 4 recommended it to be a county priority because the Phase 2 study was completed and the project 5 was broken up differently for SPOT 7. He said the breakup of the project in SPOT 5 was the 6 entire corridor from Old Fayetteville Road to Interstate 40 and NC 119 past Graham. He said in 7 the SPOT 6 cycle it was broken it up into different parts focusing on the Alamance County and 8 Burlington Graham MPO submitting their portion from NC 119 to Mebane Oaks Road. He said 9 that they all approved the study and they are pursuing widening their portion of NC 54. He said 10 that PART is going to put a park and ride transit route through the corridor because it is a priority 11 for them. He said Orange County broke it up differently, understanding Carrboro's objection. He 12 said it remained a county priority because of high safety, crash, and congestion issues. He said 13 that the Phase 2 study showed that if it is not widened, congestion will spread to other roads and 14 crashes will continue to happen. He said crashes and safety issues are getting worse, according 15 to data from the Highway Patrol. He said that the OUTBoard asked to revisit the action on the 16 study, to review the alternatives that were analyzed. He said that he will be presenting the study 17 to the Board in May. He said that the project was submitted in SPOT 6 because they wanted to 18 consider pursuing the improvements along that corridor. He said they will continue to work with 19 Carrboro to do those improvements. 20 Commissioner Greene asked how Carrboro's input is being considered. 21 Nishith Trivedi said that Carrboro unconditionally objects to the entire project, even in the 22 areas that are not under Carrboro jurisdiction. He said the state also considers the project a 23 priority, to reduce serious injuries and fatalities. 24 Chair Bedford said she spoke with Mayor Seils and that part of it was that they did not 25 know that the project would include bicycle and pedestrian considerations. 26 Commissioner Fowler asked what multi-modal means. 27 Nishith Trivedi said that any time there are improvements considered to the road,the entire 28 right of way has to be considered. 29 Nishith Trivedi continued the presentation. 30 31 Slide #17 GRANGE COUNTY NORTH CAROLINA NC 54 West Corridor Studer Update April 18, 2023 Berard of County Commissioners 32 33 24 1 Slide #18 rL. 5 ..:.V JiLkC11C 4 6 kwas.-72%or cal f.d:ar rr'.am 1 ` l N .6 U40-$1'{.Ot*6u*'CUMIM0 -- dWt ET,7i - y 1'S H lra,66 a e�Idaa N 4 r to aE,N+e{.,v,rr CTJ InFIN+d*ETJI y � ' ,(YID • t v 4 J F]Y14 ar2o rmOv�r s I TAFLP0 �r�l "•.i` � — `��' �S,&Mlles°2®':.of coerldor �I MPO aP. �� �+� •.. i � i{7`y 4r�n a Cali � � a I 0?Milps-sob Qraxlrtldar A!4m mce 07%Gahem] o - sk. - f e`.. — Y •-4 CJI �s i _ 2 3 4 Slide #19 MC-54 'West Corridor Studer Final Recommendation e Mighway AtmomAt i a d rti 4 Sk asM: Lu!Ytl I] Rail I� AWSM 5 a 6 25 1 Slide #20 NC-64 West Corridor Study Final Recommendation Highway e 9 6 ren 12 22 1?` .�. IA' Y �e1..12 q ea Sem. � Sru'ren+ � 6S r.n' T Aeum 1Rr ,d� I 2 3 3 4 Slide #21 NC454 West Corridor Study Final Reoommendation —Highway Alternatives Analysis—Possible Future Projects 2-La" 3-Laney + s _ rk�e6r5ped�"1;� 3-Lane2 t _ - - 'I-^t-paned 2.'1+rirtdgn� 4-Laine + # lRa±aas rcle4�n YTf�r pee�Awl Lane + .f :Ra adrrmder vA ib_hmI 44AN - iCepreseed mesfm with dr'kri) - • {" _ R4-6,5-We th 2-Vy"k1h-T°m Lis a1?y°+ 3'!"M On la%ft-n-+K.«*t,rk,WN7 yyyn ?n!x. In e..lyd b.'xb;ne °usurrs 4w�n1 Uir�sr.co�ru:ni+ac+n ta an{'rte oyes 5 3 6 7 26 1 Slide #22 NC-61 West Corridor Study Final Reoommendation—Highway Superatreet ki4 . a�rvas�ng t #:Merging a `.>DiV�Pgirlg w Vehicle Paths Median U-Turn h WIN W= r Cr�ssar�� Diwergirg Vighicle Paths 2 3 3 4 Slide #23 NC-54 West Corridcar Studer Final Recommendation — Highway Un!siiqnaRzed Median U-Turn T ° r y 1 Dtwer�gln� �Vehicle R�Rhs U-Turn Bulbs i. law 5 3 6 27 1 Slide #24 NC4W West Corridor Midy Flrkal Recommendation-Hlghwey Quadrant ux�dr nt 1 IcMI 2 3 3 4 Slide #25 NC-64 West Corridor Study Final Recommendation—Highway Alternatives Analysis—Possible Future Projects Signalized # + + Roundabout + + + + unsi;gnalized Left,Over u-Turn + + - Right-Turn Only LJ-Turn + + 5 6 Commissioner Hamilton asked what the colors and symbols mean on the above chart. 7 Nishith Trivedi said that it indicates positives and negatives about each possibility. 28 1 Slide #26 NC-U West Corridor Study Final Recornmelndation—Highway Ao00v ® _ a - p- 3 --- 4 Slide #27 NC-54 West Corridor Study Final Recommendation—Highway AA HTO Highway Safety Manual (2010) I a ,6 -tilt Und. elf L-L— PAML- a I DAM 20rAW a01."4 40AQ MOW 6%= MOM AA DT(Vmhwmy) Fl�vre 12-3.0rapkca!F't�i tIl:I:c SPF km Vi.Iuplc%k-ItRle NcTrKArtco ,coIlisWm(frm Egaaliom 12-10wdTWAc L2-3) 5 3 6 7 29 Slide #28 NC-64 West Corridor Study Final Recommendation-Highway AA HTO Highway Safety Manual (2010) 4LO Z-L—&h.11Lftd IY hJd— C 21"M 3a aw AUW Kaw 60.m* ?DOM AADTCMhAlft) Figure 12-4-Gnphwai Furlo ul'�SPF fur Sinjj[c,-VelhickCrzihc r(hmm I tqwgioa 12-13rand 1'zbte 12,5) 2 3 3 4 Slide #29 NC 54 West Corridor Study Final Recommendation-Highway P.,-,'',-,C & nC H r-A r'C -Ft e�eive tbe Stu 4 Nil % —W""'A 46 ffld4inlA 4-1-aria Ellwkbd COm lrnpmmwts Now 2010-G rikham Town 0171t 2019-CA"bDrODU CourkcilApproved Full Study unconciftlomlyoppomPhm 1 2020 20 zeas 5 6 A motion was made by Commissioner Greene, seconded by Commissioner Fowler, to 7 approve the resolution to submit transportation projects for SPOT 7.0/STIP 2026-2035. 8 9 VOTE: UNANIMOUS 30 1 b. Orange County Annual Transit Work Program 2 The Board received a presentation and considered action on the Orange County Annual Transit 3 Work Program (AWP). 4 5 BACKGROUND: In 2011, the Orange County Board of Commissioners (BOCC) authorized a 6 referendum for a half-cent sales tax to expand public transit in Orange County. The funding is 7 limited to public transit improvements identified in the Orange County Transit Plan approved by 8 the County, the GoTriangle Board, and the Durham-Chapel Hill-Carrboro Metropolitan Planning 9 Organization (DCHC MPO) Board. All three boards must approve any material changes and 10 amendments to the plan. This plan was recently updated due to the discontinuation of the 11 Durham-Orange Light Rail Transit project in 2019. 12 13 An Interlocal Implementation Agreement (ILA) approved by the three boards in 2013 outlines the 14 roles and responsibilities of each agency for the administration of the funding. It does not 15 specifically address the development of the annual Work Program. A new ILA was approved by 16 Orange County BOCC in February 2023. The new ILA provides a specific process for the 17 development of the Work Program including approval by the BOCC ahead of approval by the 18 GoTriangle Board. 19 20 The Staff Working Group (SWG) met on February 15, 2023 and released the draft FY24 Work 21 Program for public comment. DCHC MPO currently serves as the Staff Working Group 22 administrator. Orange County is represented on the SWG by Transportation Services Director 23 Nish Trivedi, with Deputy County Manager Travis Myren as the alternate. The DCHC MPO and 24 Go Triangle staff are also represented on the SWG. 25 26 The Orange County Transit Plan and ILA are approved to get projects implemented quickly. 27 Several of the bus operating projects were approved with the FY23 Work Program, and, 28 unfortunately, additional bus operating improvements and expansions for Orange County specific 29 projects were not included, with the exception of Mobility-on-Demand. Any new FY24 Work 30 Program County projects would require an amendment to the Orange County Transit Plan. If 31 Transit Plan and Work Program approvals take place concurrently, no additional amendment 32 approval will be necessary. If not, a Transit Plan Amendment would need to be approved by the 33 BOCC. 34 The public comment period closed on March 28, 2023 and all public comments (Attachment 2) 35 are incorporated into the Annual Work Program. The Annual Work Program will be submitted to 36 GoTriangle Board for their annual budget and approval. 37 38 Nishith Trivedi, Transportation Director, made the following presentation: 39 40 31 1 Slide #1 ORANGE E C NT1 NORTH CAROLINA Annual Work Program April 1 S, 2023 [heard of County Commissioners Item 6.b. 2 3 4 Slide #2 Outline ■ Background -5 minutes — Transit Plan Implementation • ;Annual Work Program - 10- 15 minutes — Total Operatingand Capital — Project Sheets i ,Action 5 2 6 7 32 1 Slide #3 Background SO:R' R Group fSWG)Wing Aibmbeta Established 2012, Updated 2023 A orange county transit plan update •:4 pi d+6.1 p.'Yr�.j. .85lil�y.:::aaYi 4.,n rs 11411111.I:ia f1'H511,HI 2 i 3 4 Slide#4 Background Operating projects . 77 . - .,•:ai 06dMn—PI2FI1—ti o,iaeil9dr' I,t- . 4.:ora q M Adm.lnkstration From MRCS to+Countkes (Orangeand Durham) OCT 4 reorganized for economic, of iiciancy and accountability 5 6 7 8 33 1 Slide #5 Background Capital Projects II !„rhFIN�. ,1.111141 t47 WOL H.IiweI M-Rd cn r :1 LNv I ' . ..fil�i�i4Jl.Titl IlfPsr.�trfii 'iF'R'�F•7r8:1'MP�.MH'r;+i 71'1 II CRl6 C.F.,1x!17 :fullpl - -.. :Aur�IPurl 7htlan Ohs:Iql -' :--aCIfRflib New Transfer Centet --) In talks with Hillsborough for location and NCDOT for funding Transit Plan a OPT Bus Stop Improvements 4 Complete 2 Future Inirtiativ,e -County sldewalks neat transit and schools stops � 3 4 Slide #6 Background - FY 24 Projected Rev. Total $11.429.341 3831,178,7% $358,222.3 1 X739,941,7'§b S9.500,0m,83' 'A Cent Sales Tax ■Vehicle Rental Tax x$3 Registration Fee S7 Repwarion Fee 5 6 7 34 1 Slide #7 Background — FY 24 Estimated Exp. T4#iRl $11,201.$7 531.$93,39� 1sBMM $4,OGO.OW 36% $625,525,6% Fp Tfaftt k0*10Y OUN e Whlcla AcquispC� 9RT ■Transit Plan Adnimietraijim■TransdOparatma ■Tex❑istaictAAniniEvabm 2 7 3 4 Slide #8 Background - FY 24 Estimated Exp. Total $11.201-878 51,262,203.11 r1k $2,766,4 E2,25% $16,847.X86,$1 ■Onange cauWyl{1PT ■CwhapEA FEUCK GaTrlangio ■Town of l Wsborouq- u Qu&arn-C pO FFill-cenbue MPO 5 6 Vice-Chair McKee asked for clarification on the yellow section of the chart. 35 1 Nishith Trivedi said that the county has four projects in the Annual Transit Plan. He said 2 those are the only ones that can be in the annual work program. 3 Vice-Chair McKee asked if that was through GoTriangle. 4 Nishith Trivedi said it was in Orange County's Transit Plan. He said those are the only 5 ones that can be in the program and those are the four. 6 Vice-Chair McKee asked for clarification on the yellow portion of the chart. 7 Nishith Trivedi said the yellow portion was for GoTriangle, which is separate from the 8 Orange County portion, identified in red. 9 10 Slide #9 ERS StiA)ern.T'ranst Plan S 123.139 00 - L�,jhr.R.a l Trxr„l 144,924.44 _ Hits -arough Park and Rade S 54,979 0u Ih tWe F-trS 5100 VAp(COO eM ax I 233 44 Bus SM Improve nems(tirange ) S 240,140 0u S 60030.00 Wtrle Trckel Valr&hors -Orange si-rare iinckrdez Route 4207 S 19 271 00 - ti"ehtile acqusi orr aWrepla[emenl I 552.413.44 $ Z12161000 0 n g n 0eslrbnn Smse1V S 250,000 00 GoTpanig l?5hW Range Trawl PWi ! 14.734.4n Tracy Facikres; t S 2121020 00 IPrierty Tra ml,ticcess impravernrals 3 10U M0 00 r4?.%Donal Trwr-ciFac Ore{ClrarQ+C-uvily gip, 1 244,444 an R,egonal Reel aid Faci1ie3'3b_rP;r In-plemer mon •F LWn Road S 5W CO)00 F'lannsV for iX o Tranq�1au 5 135,539.44 OPT,A4L S 43,033 N. OPTSLmSlop :;gns !I 1 59400 FIMbrxou0h Perk and F4& I 444.444 4n OPT&m Slop impro,nernrnls qrr&stops[ S 21.759.00 Noah-South BIRT I 1.012,5 00.DO - Nort}South EFT Soppkrtnenlal 5 404090004 CHT AEA Bus Shap,."ades S 449,915.00 - Ls mftg Irl Nrs Shake'y I 53.144 4{1 Bus Stop Sign and IOeargn€2eplacemw 1 94,741 00 E::j%Cxr ae,Siho-Ppd kiiprr�ren**0.s i 252.373 nn Ee1+Pe w_lnve Trawl ivcess Corridor ciudp° I 145,295.44 Morgm Creek Greenwae S 357,062 00 South Gra+nsWro Stre€#Slde.walk I 474.921 44 Carrboro".Vl{Sr3-01 S 150.000 00 lil�tidirs"e,�15 TrwrI}ls.A� 5 444.444 DO 5 28An7oo 12 13 14 36 1 Slide #10 Orange Gounty Bus Stop Improvements HNsbraraughTrain Stadion 52EE,0W $0 North Swh BFT Supplemeelal KODOAD $4,400,000 Vehicle acqulslWn and reptpcemant $212,160 SM,646 Regional Fieetand Faeinties Study Implement!6an-N!elsan Road $504,1" $525,400 2 I[, 3 Nishith Trivedi said that they are not seeking any Bus Stop Improvements in FY25 4 because it is expected to be completed in FY24. 5 6 Slide #11 :3 ,J�Fi�FT1•�. ill w rkin9 Group Atlmnstrawr S 59x304 W - Orafipe CoLM Staff 03rtortg Ctoup Perticipetlon - 3 39,81)9.10 Tax I7,stiletA,drririsMen-Financial fwnlghtStaff S 156750.D3 3 19ZGDa.D3 Tax Osuici Adrnrisveijan-iFirwancial OwErsio-Swport Services(Q S 75.500.00 3 77,388.00 Tax 6sWc1AtlmnVaton-AuditSeMoes a 69137.133 3 8.23D OD Tax Ostrio OwIrnnsanvn.Financial Seroces S 42.600.00 3 43.685.00 Transit PlanAdmmnstraton-PmgrarnMenagemerd Staff I. 25;3DID3 3 25,825.133 Transit Planklrinsnuon-Pkoled indErnWAlion Slaff S 169.300.00 3 173533.00 TPA-Trormt Rarrirg -Supporl Selmms S 31.600.00 3 32390.00 TPA-I-egel and Reel Eslere-aupdorl Slaff S 91273.D3 3 121).897.1?] TPA.-4{nrkwrg,w'.+OrrrnunicaAon and PE-Support Stag S 52200.00 3 53.505.00 TPA-Marketing,Carrmneallon&W PE-Support Sevioes 5 3113131.1)] 3 32:390.1)47 TRA-Regiumi Technology andAdminist6on-Support[Rif S 76100.0!0 3 78.310.00 Cuslon7erSurx'eys I. 11,60601} 3 11.1391)al) Route 8131 lrw S 419:7£E.D3 3 43d 262.170 Roule 400 knprwerRerrls S 359.917.00 3 369.812.00 Raine COX S 1913915M 9 201.5M.133 Raul E§CRX trprvwamams S 67.687.00 3 09,379.00 Roule 4D5 lrnlrrmwnerl5 S 22,870.133 S 23,237.D3 Paralranstl expansion 5 23;310.1)3 3 23;843.133 Y%M Gum's S '5.000.00 3 18..143.04 Ferec.alection irnprN mem(0) 5 IDOD].D] 3 19p75.137 Ccriun,aation d7runt Services S 398.-M.00 3 415,1M.00 haease CostaTEashrrg Serxwoes q[GES1 S. 413997.1)] 3 4d997.D] laftorough iarculatvr2.0(C4ftinred) S 40,915.00 3 361,920.00 HibsbuaUh Orculalorh S 302.186.08 - OPTMohllt4onDermim! 16 178,aa.D] 3 s818D].D7 Transil!PynAdrr>ires4rauon(SWGA&nini9ralcr) - 3 61.104.00 HS RDA-Weekend service 3 184,099.170 hcrea5ed Cruet of Erislin4 Services[ICES) S 745563A 3 745553.00 Chapel till Trerrit Service EKpa on M3`21 5 1699.901)OD S 1,742,418.170 C,rw Rc.F.e- k'(1po;e Mlacla semce S 177gG3.D3 3 195;375.13] g 9 37 1 Slide #12 JJ- Tax ii_Tax t71swidldnt,rywaban-1=irancial Cw&slV Ea1f S192.D3D 319680] Tax I71:wid Admir7suanan.Flrant al 0.ersigft-Suppan 5enrlees(Cq 3TF.386 S79 322 lax'asirld Adrriri2lrahan-AudilSamees S8,20D '113 4135 Tax Ds1Frd Admn57aton-Financial Servcas 54-3.t)3t. 544167 cuslm—suw ys 511,894 $12.187 Transil PlanAdmirYsuabon-Program k1 agenenl Siad 325,626 UB2w TPA-TearrJr PI&Mrrg .supporl SeNces 332,334 5332133 Transil Plein Admn,ra4on-Project lmplernerrfR lion Siaff $173,533 $177,971 TPA-'LegeJ and Real(slake-Supporl Slaff 5120,5971 $123.714 TRA-Aiaikebrrg,C4Municaban aril PE.Supporl Siad 353,506 554843 TPA-RegiCralTechnologyantl Adrlllnislralion.SuPpertSO 3T8,31a L8a268 TPA-kiarkebrg,CornrrLncahon and PE-Swpgrk Semces 532,390 (33240 Orarge 0olrllY Slaff Wortarg GroLp Porlicipalicrl MOO 5AD.801 Oran4e Cts Siad Work Ge"Adminislrailon 561,10D 592828 I Passed Cost of Existing Sepilces ACES) 5745,553 3794 192 Paralrainsil wpansion 523,893 524,529 CoMrRlillion of Trarrgk Service* 3a 15,696 ML36.OW WJE,ase Cosi of Ewsarg SEMOH{!C—ESI 3417,697 S7D 5D1 Roule 8D]Irnpr xlemerts 5430,292 3441999 Rvule AW hnperrrernerta 5369,812 3376!016 Roule OOX 5201,534 32106,887 Roule CFZX Immproxemenls 569,379 57122-3 Route AID5 VnpruhmierL 323,237 $23855 li sborMh rCirw431or 2..0 V61,020 S'IV D9M 4PT Ikiobiitf on©errand MAD $445.875 YDiM pass 518,143 Si M-% FareC.olertan Vnp(DvffnaT3{Oa 519,475 519962 SepAceExpansion S1,T4?418 SI,784916 C i Roue- vflptove raid-day senlce 5195,375 320d 300 HS Rom-Weekend gar-Ace 51 CA,Gr3.9 51+38.140 2 3 4 Slide #13 Orange County Project ,sheets IK,fA41r.. h.2024 rY-MuILAT[ brmne.Trmnul W—AL Flm M5 rwnsc Fzq—1 Ft-M Tnrrr� u.l Opar.sinC mn��ar Caprlal kd..`l rmMY,.! �srs11W 41t�-. ntiw+9 r,-,rlw.l I•Qr'IN6C�#�Iti!�„r.InM.�yrixl.y fall S IbIAM rrrc...r.ra,ramrr.r.1 +]•.rr.L.s..rir'.r�rr'-mr. i, wA.c31 k 5 •aS.Irg E-41- IN a.-vow rmY..mind SW D.I. thin TrmrxM e�ll..el.t4a•lal[wl tri:I A6+ �.nl.a6. e� [Its.6c5.em.w1.��.tTFrnolc.tlhd'aamrY.cr6cncdnckrar.}ecr�+ Inlh.hrsoas5in4.'hr. 6+_kiu:�_r_a..u-.. nx ,so�r. amnwf{•.nun.. Imirrhiv4me®mY.1.�rerlua.e-ra.rs.l�o'uckvi.n®..R•+�Iwcila lnm..wcHr.lir: ...�.�..,..e..,er..•ol,r...,ml�.e�.tu....nGlp d[9r .. .r rem.r�,ami-a,..1�.,..,,�..c-e.e..++.e purrta.�ur�aurarr�+;..,a:•r,.rip�r:�r.pr» .�..e.r,,.m-a.,�r.rs�lr-111+e+►r.!naawH�7i•tl lra+s.�,*ly.�A.1.rl lrrrwriGtwT*►5i "�rs.Y 1Ynlr4a{�n�'f..Gis.F Sams .ate h.jMd a.oH6-3.k—A—Ih. .,ik—.hit l peoi.@Ir.roft I Twwl'I.rl il. Y M k°Ore!FW.fl Qa.ka elAwacrLeevrto-4—d.A:vwaw-s-�,t±-w•.a ea+:.�..�a...�ad..�.d•.s,��s.�i mon Ir.ia 4�Ie��...rrrm mW.-rr..4 r�Y s�,.ir d.;✓•r-ir�Yr s.a1Y. M1rro I mi.!ar1 4�YrlFw'l.li --} Im4rfi,-P-JY 111aiw1�-i mr r..6 aur. •IeAw ♦kr.rw ...r* 5 38 1 Nishith Trivedi said the goal is to get Mobility on Demand six days per week. 2 3 Slide #14 Orange County Project Sheets r4r77t31a Fr 2024 IYaF.iVlrDM CI—W.Tank Work Tla`.a ,.e ...«.-, Rage .Form rend m I op.r slru..dl-Upv.l f IKp a+e arcFlr�49W N.M?.ryiAAR" rrgaAalSligwf. Mt .r ___rsaE•rGrtrF�'.ti- "�L61TM� rrg etr r.O1#71fKdr i•,IATf AAY-�! 3 2.r93.�k1 [.Ikis7MSE.i 0.Y. 6rkrel W C...Armw, tiehA x.7-1 f3i—Ixd /C.I •drl�'Y ref:.-. .red.LL Cr-0ti-„Sesp �.in.}4yr,........egel rl�p.t.'+arf.M...rWAk.IIAI IP7A,LirY}EYl�s7pYi7fpPf•Netievd•Y•.,r --_ :reM:a.u:.r..>'”-�:rre�Y,•.:e,�.rrorq.r.-�.:�.a„-.:•c..r-a:.:-r;e: _..:,:Rare.�l.�r;,n.l.,m.,4+are�ar.1,•�.,..-r�u1:Ar�..�! •.Lir..w.w.vn,u±,F.rq i LS.n,a a Or.Fav I..W If-kr 6—]n#s!N 16 dq w.Ad °:.idl,.r.t-rr,rae rwh,ter w,ra,.r+'e frt�.rt d�s9� GUROM.gryrq.ne]Ytd...Yrq,IR,IAM.,r.g1.—ham-Pe,.hl.f,+l-dLw UJSIdNAFaef�rfYF6 ry 1n�A,N rr - �nrr•.Iltrar."•Y.1 a1 Jit•4:^„•�+erT�s+rr r..sr,•!•es Sd.wnwMF �.}r6..ii.�t..J rcv.....e...r..•.. •.+. mrra aw..ti+. 61�rdYrrr �+t � I 4 -- ..cru 14 5 Chair Bedford asked if this has been submitted for approval. 6 Nishith Trivedi said yes for starting in July. 7 8 Slide #15 Orange County Project Sheets PrOU i 1 it 2074 A.K.9n Wt Vr.rg.1—ft Work el.. .Gci�.s. ntq,•wr c..rm P..11 i.,1 0a.r.I„r.+nd�.r C.Q,I.d s +15 SAI hala.al.._. .fryld�,a re.f.n 54.'1•E! - _..-. FIPAyYM M. r.ai+A'Yl/ry-p..Ir.lF.1 rP 34L1 r'lu Y..Y F- -I15ri�G .. nY..r.n�.f rr m,.l•.r-.�., , .rti IAanrfi r.rMl WMzI A,•.r w.rt a 2MXML1 Y+rdYf+,,,.l c.r.- r.+4..da.I r...r.l•., Via.. i"-ew:slYrtwwFcrtiY GII. .Itra�:l..,ne,• s IYI-i3 rr. nq.rso h+,fa rtria YYtBiirY W,h. .9.+IQ.1.rl{IWPfr IN 4Y40.i 1.W*";a. .*Rw air•.ra•.rrr�. �. �.. �L'.LLR.r+f�i.Lil.r.i:v�w.i.ry"::•,a a.r.rm:::.�,nn _. rr.s.,n tlY.svluaS:Y+w,y:LFv.r,:8i P w.Ara fn Fx..,r'r.w t.Il Itr le!rua:l.ra Irr.++e Yt.q."r.x nylert..t Irn�+,r YPMn til:.r.r'.u<Sr irl I.",.Sari Y w,',Iro:)•r'r r, d+.FYaYIr+wYsd6wrlAl.iwtnSa. are,aa.,�tg�eiti.rr.w..rtrw.+..Aur.,d,.rpf�o�r>p�...,..a.r�l.rN.1 d Y.Ara Seryl C.w Lr'L I Y°Aarawr dI-bd-.W t 1.1..WS ?.r Yvi YV hA4—h.rrd -WfW I— I l.,rdrd Wrt�.eAx.1.;..IW I.m.tr..A u.rmr rlpo-nr,rA r]r.Maroo it ie.drlr...4...'�F.+',.1 .is:.,ilY•..vel!„lu.r Aunru.l.ZPa nJL.r.d..lq.YsalYa�r YI A.wYrrl/rfrrr,i+Y [,Sw d— is . re.r roe... r f1f WAdlj r++►r 9 7 Fr 39 1 Nishith Trivedi said that this program will seek reimbursement for the rural transit. 2 3 Slide #16 Orange County Protect Sheets Fri "r T—W W.4 wfl 9p..M�(AFJiW ppdW 1 .9.lnn i1.•. _tom 5�aiUs�felr�ulY ism ��'0.u+'�'93oel Wa�imR (O..YNN1e T..aF'�.1I@� Atlriu b"_•. IY341} i 1x601 NTa1fiPMM. rw.1w 6 4]]+6 lt�.0� 'iir�. Ntledli 6® L.0 +Y+ waw.;...•T^Y" � F rriev�.e lr.ger....rrwrur�n++r�w.rr.t.mrY� bu.w.a�rbelr, T�uF•alpanmx:-.rao-k,r e..wmrta foal w.n�e..los�^.�c.�cad R..a cower.wT.q.,1u.i n.i1n..erx asncrnr.w!!T!Iwo Alw. MW�Os.[W Alaran..uia1�1�A+Y W Deal tdY.u`fl.l..lwlvi wNka6ald..ps!uM�w1.y Y..4Nwn 14rYai..u.Rrnn.a/uNorranie6lrcN.as 11.�wi�.ulYWut[ FWt!.q.eerg9f�Il.s..Mla•rba�nr8r�tl1®n lirw��klM®IN1: }Y-•#s N 9rFeu®15i6S110 FWU FVZS I M6 FV22 OYM Fla! FFlF - xsmc »mc xsuc rar !¢a lw.w *e 6.Js+p. 61.100' laf�l 6{S!I 05!11 li il! l0 u! AI!! At NIPo-posiwn—hAPp Senior Manager i At County-position—Transportation Vir, Tusks covered by 4 to 5 MPO siaff o Tasks covered by(ACTS). x Transit Operations Planning Manager i Transportation Plan nIng Manager c Ousiness Officer Administrative 8up"rt 4 7 F: 5 Commissioner Richards asked if administratively they moved from GoTriangle to the 6 county and if GoTriangle staff went down. 7 Nishith Trivedi said the MPO was doing the staff work for the administration because with 8 their staffing they do not want to take on any additional responsibilities. 9 Commissioner Richards said she knows it is a shared cost system but asked if the 10 GoTriangle staffing costs went down. 11 Nishith Trivedi said yes that it was reduced significantly because that line item was 12 reduced and then distributed to each of the counties. 13 14 Slide #17 Action • The Manager recommends that the Beard receive the presentation and approve FY24 Annual Work Program (Attachment 1). 15 17 40 1 Nishith Trivedi said that the staffing work group met, and they voted to recommend 2 approval of the annual work program. 3 Chair Bedford asked about project descriptions on slide #11. She said for GoTriangle for 4 one person is $192,000 so she assumes that includes overhead. 5 Nishith Trivedi said the work is spread out and this includes several people. He said they 6 have asked them to see about consolidated. 7 Chair Bedford said their pay seems higher compared to Orange County rates. She asked 8 if marketing and community engagement presented a redundancy to what Orange County already 9 supplies. 10 Nishith Trivedi said that Durham County shares the same concerns. 11 Chair Bedford asked if there is any negotiating power here or something to work on for 12 next year. 13 Travis Myren said it is late in the cycle, but they could discuss for the future about reducing 14 the costs. He said there are not a lot of good alternatives under the statute. He said by statute, 15 Go Triangle is the administrator of the tax district. He said this approval process is the vehicle for 16 the Board to weigh in on what they think is reasonable. 17 Chair Bedford said if it seems out of line to others, it is something they can look at in the 18 upcoming year. 19 Vice-Chair McKee said that there is a bill filed in the General Assembly for GoTriangle to 20 allow them to expand their current service limits outside of the service limits. He said he is 21 concerned that the expansion will create a greater demand throughout. He asked if there is 22 anywhere it can impact Orange County projects. 23 Nishith Trivedi said that expanding coverage area, allows for an expanded population to 24 access additional population and centerline miles to go for additional grant funding. He said it also 25 allows Orange County to expand our coverage area. 26 Vice-Chair McKee said he was mostly concerned about negative effects other than it 27 would cost more to provide more services. 28 Nishith Trivedi said he does not see any negatives at this time. 29 Commissioner Richards said this is the first time Orange County has seen this document 30 first in order. She said that gives them greater visibility. She said it seems like it has allowed staff 31 greater visibility as well. 32 Chair Bedford thanked Commissioner Greene and Fowler for their service on the 33 committee to update the Transit Plan. 34 35 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 36 approve the FY24 Annual Work Program. 37 38 VOTE: UNANIMOUS 39 40 c. Opioid Advisory Committee Settlement Use Recommendations and Approval of Budget 41 Amendment#8-A 42 The Board: 43 1) received an update on the Opioid Advisory Committee and the Committee's 44 recommendations regarding the use of Opioid Settlement Funds that support Option 45 A of the Memorandum of Agreement (MOA) on the Allocation and Use of Opioid 46 Settlement Funds in North Carolina; 47 2) considered approving the attached resolution regarding the expenditure of Opioid 48 Settlement Funds; and 49 3) considered approving Budget Amendment#8-A. 50 41 1 BACKGROUND: In July 2021, a bipartisan coalition of state attorneys general announced the 2 National Opioid Settlement — a historic $26 billion agreement that will help bring desperately 3 needed help to communities harmed by the opioid epidemic. The State of North Carolina and all 4 100 counties, including Orange County, joined the agreement. Orange County is expected to 5 receive $6,799,780 over an 18-year period. 6 7 In September 2022, the BOCC approved the appointment of the Orange County Opioid Advisory 8 Committee with the following charge: 9 • Discuss opioid-related health concerns and issues impacting the residents of Orange 10 County; 11 • Advise the Board of Commissioners on options to expend funds to prevent opioid abuse 12 and remedy opioid impacts; 13 • Plan and host an annual meeting open to the public to receive input on proposed uses of 14 the settlement funds and to encourage collaboration between local governments. 15 16 The Board also voted in support of Option A for the use of the settlement funds per the NC 17 Memorandum of Agreement Opioid Settlement. 18 19 In January 2023, Orange County received an additional payment of $44,629 from the National 20 Opioid Abatement Trust II (NOAT II). NOAT II is separate and distinct from the National 21 Distributors/Janssen settlements. 22 23 The Opioid Advisory Committee met on March 21, 2023 and heard proposals from Community 24 Partners and County Staff who shared proposals/requests for consideration to use Opioid 25 Settlement Funds to continue program funding. These Partners included: 26 • The Lantern Project ($164,862) 27 • Freedom House ($122,188) 28 • NC FIT Program ($70,000) 29 30 All these efforts are currently funded via grants through June 30, 2023. Partners shared impact 31 data to show how these programs are helping community members experiencing substance use 32 disorder. The Committee unanimously voted to approve these funding requests for a two-year 33 period with a 5% increase in the second year to account for inflation and nominal salary increases. 34 In addition to funding for the aforementioned programs, the group requested $14,500 to order 35 additional Narcan/naloxone and fentanyl strips for the community vending machines. 36 37 These four programs are authorized with the signing of the attached MOA Spending Authorization 38 Resolution, which also authorizes Budget Amendment #8-A for the County. This approves the 39 authorization of the new Opioid Settlement Fund, and creates the following grant ordinance for 40 the fund: Opioid Settlement Fund($881,554) - Fund # 27 Revenues for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised Opioid Settlement Funds $0 $881,554 $881,554 Total Project Funding $0 $881,554 $881,554 Appropriated for this project: 42 Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised Evidence-based Addiction Treatment (Lantern $0 $164,862 $164,862 Project Recovery Support Services (Freedom House) $0 $122,188 $122,188 Reentry Program (NC FIT) $0 $70,000 $70,000 Naloxone Distribution $0 $14,500 $14,500 Unallocated $0 $510,004 $510,004 Total Costs $0 $881,554 $881,554 1 2 This also extends the two time limited reentry positions that manage the Lantern Project, and one 3 time limited community health aide that works in the NC FIT program through June 30, 2025. 4 5 Quintana Stewart, Public Health Director, made the following presentation: 6 7 Slide #1 ORANGE COUNTY, NC OPIOID ADVISORY COMMITTEE 8 9 10 43 1 Slide #2 SIC Memorandum of Agreement MOA * The MOAgoverns the allocation, use,and reporting of certain opioid settlement funds in North Carolina. To comply with the IVIOA,a local government receiving oplold settlement funds must do the following; A EssIblish a fMn&A local(zavennment receiving opioid settlement funds must secure them In a specie revenue nd.These rids are subject to audit and cannot be commingled with other funds. t e. I° Before s ending opioid settlement funds,a local government must authorize the e'x n I wre of such funds:This must take place through a formal budget or resolution that includes certain details including the amount,time period, and specific strategy funded. • C n A local yovernment must spend opioid settlement funds on opiol reme lati'on activities authorized under 4ptian A or Option B as detailed In the MCRA, ip D.Wort s"ndinci and impact. A localovemment that receives, spends or holds opioid settlement Tunds during o sca year must file an annual financial report wlihln go days of the end of the fiscal year. (This report is required if funds are received or held,even if they are not spent.)A local government that spends opioid settlement funds during a fiscal year must file an annual impact report within p days of the end of the fiscal year, . E Held annual meetin _The MOA requires that each coaJnty receivingg opioid settlement funds hoFd at east one annua meeting open tothe public,with all mvnicipafrties in the county invited to the meeting The purpose of the meeting is to receive Input from munlcipallties on proposed uses of the opioid settle ment fu nds and toencourage collaboration between Focal governments. http1m }ncdoilgovMp-contentluploads1:.o22,do!dNCAC C-web-ye rsion-Fina l-Ciplold-MOA-. 2 3 4 Slide #3 Grange County Opioid Advisory Committee Charge • Discuss opioid-related health concerns and issues impacting the residents of Orange County, •Advise the Board of Commissioners on options to expend funds to prevent opioid abuse and remedy opioid impacts, • Plan and host an annual meeting open to the public to receive input on proposed uses of the settlement funds and to encourage collaboration between local governments. 5 6 7 44 1 Slide #4 Grange County Opioid Advisory Committee Meetings . ist Meeting held Monday,January 23,20,23 at Chapel H _ibrary • All but 2 committee me mbe rs prese nt • Nidhi Sachdeva,Director of Strategic Health and opioid Initiatives for NC Association of County Commissioners NC-MOA and gave overview of NMOA ofOpioid Settlement Funds. • 2nd meeting herd Tuesday, March 23,2023 at whitted Building • Committee voted on a meeting schedule • Y"'Monday of each month,6.8pm,alternating betyween Chapel Hill&Hillsborough . Remaining Meetings for 2023- • May (Hillsborough) • June 12 (Chapel Hill) • July 20 (Hillsborough) i • August 2.4 (Chapel Hill) • September it (Hillsborough) • October (Chapel Hill) • November t3 (Hillsborough) • December it (Chapel Hill) • Committee will complete a Community Assessment of servicestresovrces and plan for the Annual Community Meeting 2 3 4 Slide #5 Payment Timetable i&Ya:r Wriryd:e 0ranp•-:_ -.....-__.... 4 p- e _ Ma'P Rq nt Tory_LS Of8'dIQ! W R IF 5 6 Quintana Stewart said they are expected to receive $6.8 million in funds. 7 8 45 1 Slide #6 Current Opioid Settlement Funding Orange County has received 4 total Deposits forthe Opioid Special Revenue Account: • June 30, 2022 - $2611244.68 • November 15, 2022 - $295,555.44 • November 15, 2022 - $28o,123.59 • January 31, 2023 - $44, 629-84 TOTAL $8811553 2 3 Quintana Stewart said the first three payments were from the traditional settlement and 4 the last one was for the National Opioid Abatement Trust. 5 6 Slide #7 Option A- High-impact Opioid Abatement tr�teg�e :,Collaborative Strategic Planning z.Evidence-based addiction treatment 3 Recovery support services 4.Recovery housl ng support 5 Employment-related services 6,.Early intervention T.Naloxone distribution s.Post-overdose response team D.Syringe Service Program w.Crlminal justice diversion programs sz Addiction treatment for incarcerated persons x:Reentry Programs httns.:flwww.mor eoowerfulnc_orolwo-conte ntlu aloads[2o2iliof Exh I bit-A-to-N C-MOA--A.r)df 7 8 9 10 46 1 Slide #8 Funding Recommendation Lantern Project • Option A,Strategies 3,io and 12 (Recovery support services,Criminal justice diversion programs, Addiction treatment for incarcerated persons) • Funding Period—July 1, 2023—June 30, 2025 • Funding recommendation -si64,862.00(Year 1), base funding=5%(Yea r 2) • Provider—Criminal Justice Resource Department • Description ofActivity— . Mission is to support Justice impacted individuals with substance use disorder via recovery through harm reduction, diversion, reentry support and treatment. • The project provides for critical participant needs such as basic supplies via gift cards,cell phones, medications, transportation, mental health services and referrals for social service providers to assist with housing, employment and benefits • Funds would cover salaryJbenefrts and cell phone service for Reentry Coordinator and Diversion Coordinator; $2o,coo for participant needs(harm reduction supplies, incentives for engagement, cell phones, transportation, medication assistance, etc) • Program formerly funded by a NC DHHS grant to CJRD,with Freedom House as a subcontractor, ending June 30, 2023. 2 3 4 Slide #9 Funding Recommendations Freedom House • Option A,Strategies 2&3(Evidence-based addiction treatment &Recovery Support Services) • Funding Period—July a, 2023—June 30, 2025 Funding recommendation - $122,188(Year i);base funding +5%(Year 2) • Provider—Freedom House Recovery Center . Description of Activity— • Mission isto promote enhance and support recovery for men,women and children affected by mental illness, developmental disablities and substance abuse by utilizing an evidence•based,comprehensive and person- centered approach. • Freedom House connects with individuals screened in the Orange County Detention Center who have a i history of Opioid Use Disorder The licensed clinicianconductsa comprehensiveclinicalassessmentto ascertain the best treatment options for the individual priorto or upon release from incarceration. • The Peer Support Specialist assistsindividualswith ettingtotreatment,court appearances,linkageto community resources and other needs to curb recidiivism • Funds would cover salarylbenefits,cell phone service,mileage and trainingfor a Licensed Clinician and a Peer Support Specialist There is also indrrectcosts(officesupplies&space,clip cal supervision,financial oversight,assessment software licensing insurance}totaling sz1,254 • Position s formerly funded by a IVC DHH5 grant to CJRD with Freedom House as a subcontractor, end i ng June 3o,2023 5 - 6 7 8 47 1 Slide #10 Funding Recommendations NC FIT Program • Option A,Strategy 12(Reentry Program) • Funding Period—July 1, 2023—June 30, 2025 • Funding recommendation -$70,000(Year 1);base funding+5%(Year z) • Provider—NC FIT and Health Department • Description of Activity— • NC FIT is a compprehensive Reentry Program that focuses on unmet health needs for people released from incarceration.IYC FIT provides connection to primarycare,behavioral health and substance use disorder treatment_NC FIT is based on the Transitions Clinic Network Model. • FIT Community Health Workerwill continue to focus on assisting people being released from the Detention Center with a diagnosis of Opioid Use Disorder.Position will work closely with efforts supported by the Lantern Project and continue to collaborate with Piedmont Health Services. • Funds would cover salary/benefits,travel,training,mileage and suppliesfora Community Health Worker.This Position is housed in the Health Department • Position formerly funded by a grant ending June 30,2023. 2 3 4 Slide #11 Funding Recommendations County Vending Machines/First Responders • Option A,Strategy 7(Naloxone Distribution) • Funding Period—July 1, 2023—June 30, 2024. • Funding recommendation- $14,$00 • Provider—Criminal Justice Resource Department and Emergency Medical Services • Description of Activity- - Funds are needed to purchase narcan and naloxone forCounty First Responders and to keep theCommunityVending machines stocked. • Supplies,formerly procured via grant funds and/or State allotted supply. 5 6 7 48 1 Slide #12 • • • 2 3 Quintana Stewart said that $510,000 still remains if all recommendations are funded. 4 Commissioner Fowler asked if the committee would do rolling assessments for future 5 distributions. 6 Quintana Stewart said at the next committee meeting they would formalize the future 7 process for requests for funding. 8 Commissioner Fowler asked if the grants were previously covered by state grants. 9 Quintana Stewart said they were grants from DHHS that were coming to an end. 10 Commissioner Richards said one of the priorities was early intervention. She said there 11 were no 0-18 in any category in diversion, and it seems the focus is on re-entry. She asked if 12 there are no 0 to 18-year-olds involved and what is the plan to service the strategy of early 13 intervention. 14 Cait Fenhagen, Criminal Justice Resource Director, said there is a separate youth 15 diversion program and that it was funded by the county. 16 Commissioner Richards said she was interested in the plan for early intervention for the 17 future. 18 Cait Fenhagen said it is a priority overall. She said it is one of the listed priorities so they 19 will be looking for applicants from the community. She said there will be more intervention 20 proposals in the future. 21 Quintana Stewart said there are representatives from the schools on the committee. 22 Commissioner Hamilton said she would be interested in the community assessment and 23 hearing from people not involved with the justice system. 24 Quintana Stewart said they want to use the sequential intercept mapping system. She 25 said they are in the process of finalizing that system specifically for opioid mitigation strategies 26 and they have been in touch with a facilitator that uses that system. 27 Commissioner Greene said the recommended projects are a responsive process to the 28 community. 29 Chair Bedford asked if anyone from Housing is on the committee. 49 1 Quintana Stewart said there is not a specific Housing seat, but they do have that voice 2 represented by Cait Fenhagen, who is a member of the Partnership to End Homelessness. 3 4 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to 5 approve and authorize the Chair to sign the resolution regarding the expenditure of Opioid 6 Settlement Funds, and to approve Budget Amendment#8-A. 7 8 VOTE: UNANIMOUS 9 10 11 7. Reports 12 13 a. Library Services Task Force Report 14 The Board received the Final Report from the Library Services Task Force regarding issues 15 related to library funding and interoperability. 16 17 BACKGROUND: In April 2021, the Board of County Commissioners and the Chapel Hill Town 18 Council jointly approved creation of a Library Services Task Force to study County funding for the 19 Chapel Hill Public Library and examine the costs of expanding interoperability between library 20 systems. The Dispute Settlement Center was hired to act as facilitator for the Task Force. 21 22 Task Force Members are: 23 • Tiffany Allen, Chair of the Chapel Hill Public Library Advisory Board 24 • Karen Curtin, Chair of the Friends of Chapel Hill Public Library 25 • Diane Kelly, Chair of the Orange County Friends of the Library 26 • Nerys Levy, Chair of the Carrboro Friends of the Library 27 • Jess Anderson, Chapel Hill Town Council Liaison 28 • Amy Fowler, Orange County Commissioner Liaison 29 30 Chapel Hill Public Library Director Susan Brown and Orange County Public Library Director Erin 31 Sapienza served as staff support for the work of the Task Force. 32 33 The Task Force worked from April 2022 through February 2023. Task Force members explored 34 and discussed County funding for the Chapel Hill Public Library and expanding interoperability 35 between library systems in depth. Members considered historical information, practices among 36 other library systems across the state, future impacts and expenses of the Southern Branch 37 Library in Carrboro, thoughtful/equitable/sustainable funding formulas, potential cost/benefit 38 scenarios, and the current systems, services, data, and operations of both the Orange County 39 Public Library and Chapel Hill Public Library. 40 41 Based on its work, the Task Force recommends that: 42 1) The County consider entering an MOU with the Town to fund library services based on a 43 "Service Provider" model from FY 2024 — FY 2029. They recommend incremental 44 increases be phased in over five years at a rate of $169,358 / year with a final target 45 amount calculated on (Total County funding for Orange County Library operating 46 expenses) x (Percent of Orange County residents living with Town jurisdiction) = Annual 47 County Funding to Town of Chapel Hill. 48 50 1 2) Orange County Public Library and Chapel Hill Public library do not pursue any formal 2 efforts toward library system interoperability. Based on their analysis, the Task Force does 3 not believe that expanded interoperability would result in cost savings or benefits to users. 4 5 Susan Brown, Director of the Chapel Hill Public Library, made the following presentation: 6 7 Slide #1 CHAPEL • 'ACOUNTY LIBRARY INTEROPERABILITY ForceTask Report & Recommendations Board o April 18, 2023 8 9 10 Slide #2 BACKGROUND FUNDING RECOMMENDATION INTEROPERABILITY RECOMMENDATION 11 51 1 Slide #3 BACKGROUND& • Commission and Council jointly approved creation of task force in October 2D21 • Eight meetings from Jan 20722—Feb 2023, facilitated by Maggie Chotas • Agreed to work on issues of fu nd ing and interoperability separately • Agreed to process of examining data,asking questions,gathering answers,seeking consensus 2 3 4 Slide #4 1. Because the Town of Chapel Hill provides library services for the approximately 61,000 FUNDING County residents who live in Chapel Hill RATIONALE 2. So that County residents who do not live in Chapel Hill can have a CHPL account without paying an out-of-jurisdiction fee 5 6 7 8 52 1 Slide #5 THOUGHTFUL - Consider all aspects, not just circulation or cardholders. FUNDING FORMULA EQUITABLE - Equal funding to all residents, INTERESTS regardless of where they live within the County SUSTAINABLE - Formula should be "future-proof" and adjust if populations/services change. 2 3 Susan Brown said there are now 14 municipal libraires in the state and this has increased 4 from a decade ago. She said they all have different ways of doing this. She said after many 5 conversations they had unanimous consent for one model; the "Access Model." 6 7 Slide #6 • A known percentage of County residents live within the Town F MODEL • The Town is the primary provider of library services jaka Service for those County residents Provider • [Total County funding for Orange County Library operating expenses] x [Percent of Orange County residents living with Town jurisdiction] = Annual County Funding to Town of Chapel Hill 8 9 10 53 1 Slide#7 RECOMMENDATION • MOU using the "Access/Service Provider" model as the funding formula • Incorporate a phased approach that will incrementally increase funding • Be in effect for at least six yrears (FY 2024— 2029) 2 3 4 Slide #8 •YIELD SAVINGS for both OCPL and CHPL INTER • BENEFIT USERS at both OCPL and CH PL OPERABILITY • SHA►RED BURDEN to both OCPL and CHPL *No other NC county/municipal libraries are interoperable 5 6 Susan Brown said "interoperability"can mean many things. She said before they explored 7 the concept, they agreed on the three above interests. 54 1 Slide #9 RECOMMENDATION AW • Continue communication& collaboration • Consider opportunities for complimentary services • Consider joint promotional campaign for library services • Consider periodic report to Commissioners and Council 2 3 4 Slide #10 QUESTIONS? 5 6 Chair Bedford said she read the full report and thanked Susan Brown and the task force 7 for their efforts. She said that the expense of interoperability did not show a corresponding benefit. 8 Vice-Chair McKee asked how many Orange County residents who are not in the Town of 9 Chapel Hill use the Chapel Hill Public Library. 10 Susan Brown said she would get that number to the Board. 11 Vice-Chair McKee said he thought that funding for the Chapel Hill Public Library was 12 contingent on interoperability. He asked if he misunderstood that condition. 13 Commissioner Fowler said the only thing this would help us with is saving people from 14 having to sign into two different libraries because everyone now has access to both sets. She 15 said that making the computers interactive would only save users one sign-in versus two and it 16 does not change access to what is available. 17 Vice-Chair McKee said he thought it was stated that the sharing of volumes would result 18 in increased wait times for Chapel Hill users. 19 Susan Brown said that could result for any user, she only used that as an example. She 20 said that the current MOU does not require interoperability. 55 1 Vice-Chair McKee asked if the allocation adjustments that were projected at that time are 2 still in effect. 3 Susan Brown said that the MOU, which sunseted in 2017, was structured to go from 4 $250,000 to 30% of what the county funds libraries at and this was a 3% increase over 3 years. 5 She said since that time, the same amount has been the funding amount since then. 6 Vice-Chair McKee said that's why it is critical for him to understand the number of out of 7 town users of the Chapel Hill Public Library. 8 Commissioner Richards asked, given the Southern branch coming online, how that 9 factored into the task force's discussion. 10 Susan Brown said that the Southern branch was the topic of many meetings, but because 11 there were so many unknowns, the task force did not recommend that be considered in the 12 recommendations. 13 Commissioner Fowler said they looked at two different ways of funding; one was access, 14 and one was usage. She said that one came out at $900,000 and one was at $1.2 million based 15 on the Orange County library budget. 16 Commissioner Richards had questions about the word "use." 17 Commissioner Fowler she said it is tricky because it could explain a lot of things. 18 Commissioner Richards asked if instead of looking at Chapel Hill residents, what if they 19 looked at non-Chapel Hill residents' usage. 20 Susan Brown said another way of looking at it would be seeing the usage of Chapel Hill 21 residents. 22 Commissioner Richards asked if the recommendation was the most expensive, the least 23 expensive or somewhere in the middle. 24 Susan Brown said she would work with Erin Sapienza to get that information to the Board 25 but that this was the smallest increase in the funding models. 26 Chair Bedford read the following statistics from the report, which was linked in the agenda 27 abstract: CHPL OCPL #of Patrons #of Patrons Orange County. Unincorporated 7,747 9,063 Remote. Outside of OC 3,365 1,940 Town of Carrboro 10,783 2,410 Town of Chapel Hill 26,165 2,981 Town of Hillsborough 836 4,275 Total 48,896 20,669 USER RESIDENCE 28 29 Chair Bedford said that the report showed that creating a formula based on usage was 30 not going to give the best representation, but the stats are not there to show duplicative. 56 1 Susan Brown said that as the task force makes the presentation, if the electeds and staff 2 want to make changes, then that will be the time to do so. 3 Commissioner Fowler said that people in Chapel Hill pay taxes twice to cover library 4 services. She said the desire is for some of that to go back to cover the library that most of them 5 use. She said that other towns do not really have the same scenario where the citizens are taxed. 6 She said the Carrboro branch will not be the same either. 7 Commissioner Greene asked if the $169 over 6 years includes anticipated costs for a 8 Southern branch. 9 Susan Brown said yes. 10 Commissioner Fowler said she thought so. 11 Susan Brown said the task force discussed this and whether they should include future 12 branches. She said that the task force's recommendation was for them to include that, but the 13 Board could look at it differently. 14 Commissioner Greene said she wanted to know this information tonight if possible. 15 Bonnie Hammersley said in a memo dated October 24, 2012, a condition of the agreement 16 is interoperability and there was a section that was a condition of the MOU. She said Vice-Chair 17 McKee's recollection was correct. 18 Vice-Chair McKee said that the portion was never accomplished and completely rejected. 19 Travis Myren said that in the cost analysis, a half year's cost was included for the Southern 20 branch. 21 Commissioner Hamilton said she has a concern about any funding formula that has the 22 county increasing funding automatically. She said it is important to know how the Southern branch 23 would be used. She said she supports current levels of funding. 24 Vice-Chair McKee asked what the total operating cost is for the Chapel Hill Public Library. 25 Commissioner Fowler said about $3.2 million. 26 Vice-Chair McKee said he has no concerns about the current level of funding but the 27 projected $169,358 for five years brings it to a total of$1.3 million in total county funding. 28 Commissioner Fowler said that it was over a 5 year period, so the operating expense 29 would go up. 30 Vice-Chair McKee said he can see that. He said his point is that they had talked about a 31 3% per year increase and in this one it is 20% per year. He said at the same time, services will 32 be provided at the Southern branch and will reduce out of city users of the town library. He said 33 there is no indication there is a savings. He asked if there is the will to make it one system. He 34 said he doesn't see that, and therefore he cannot support this. He said it was a condition of the 35 previous MOU and it disappeared. 36 Commissioner Greene said she appreciates how difficult this is. She said that previous 37 commissioner Barry Jacobs shared a tax equity study with the Board. She said he thought to send 38 them that because she wanted to be reminded of his history on this project. She said that the tax 39 equity study was prompted by the library conversation. She said that the gist of the study is that 40 everything the county provides for free to municipal residents is basically a wash. She said that it 41 becomes a wash. She said she thinks there are two things wrong with the proposal. She said 42 first is that it ties their obligation to invest in what they are spending on libraries in the county. She 43 said the second regards the county residents who use the library for free. She said in 2010 that 44 was the primary focus. She said that the number had been stuck at$200,000 for years. She said 45 it is premature since the costs and usage of the Southern branch are unknown. She said that it 46 also would be a disincentive for the county to build future branches since it would increase the 47 cost of supporting the Chapel Hill Public Library. 48 Vice-Chair McKee said that he thought that during the discussion about the county giving 49 $200,000 forever, he said it was stated that if the county failed to increase the contribution, then 50 the out-of-town residents would be charged. 51 57 1 Commissioner Greene said she was not sure if that was a serious proposal because she 2 was on the Chapel Hill side at that point. She said the bond passed by 70% and Orange County 3 residents are lucky to be able to use it. 4 Susan Brown said she is here representing the task force and she understands that it is 5 awkward that she is also staff, and her goal is to represent the work of the task force. 6 Vice-Chair McKee said he did not mean anything personally towards Susan Brown. 7 Chair Bedford asked about table 4 in the tax equity study and said that it seemed that the 8 total revenues include school taxes and municipal taxes and that disputes the analysis that it is 9 just county spending. She said it is the opposite of what Commissioner Greene had Barry Jacobs 10 send as the result. She said they are not making decisions tonight and asked everyone to read 11 the study. She wanted it confirmed that this study shows federal and state income tax regimes 12 disproportionately and is it about your ability to pay or services that you receive. 13 14 PUBLIC COMMENT: 15 Nerys Levy said she felt the county should provide more money for libraries generally. 16 She said she is very concerned about the isolation of northern Orange County from any services 17 at all. She said there won't be a working library in Carrboro for 2 years. She said it will be difficult 18 to get figures on who from Carrboro is using the Chapel Hill Library. She said the county has to 19 really address the value of libraries to society in general. She said it is a part of the education 20 system and part of our democracies. She said the absence of funding in general is concerning 21 for northern Orange County. She said the Chapel Hill Library has been keeping things going in 22 southern Orange County. She said there should be a bigger conversation about libraries and 23 democracies in general. 24 25 Chair Bedford asked what date commissioners should have questions to the County 26 Manager's Office. 27 Bonnie Hammersley said by Friday of the week before the agenda is published. 28 29 30 8. Consent Agenda 31 32 • Removal of Any Items from Consent Agenda 33 • Approval of Remaining Consent Agenda 34 • Discussion and Approval of the Items Removed from the Consent Agenda 35 36 A motion was made by Vice-Chair McKee, seconded by Commissioner Fowler, to approve 37 the consent agenda. 38 39 VOTE: UNANIMOUS 40 41 a. Minutes 42 The Board approved the draft minutes for the March 7, 2023 Business Meeting as submitted by 43 the Clerk to the Board. 44 b. Fiscal Year 2022-23 Budget Amendment#8 45 The Board approved budget, grant, and capital project ordinance amendments for fiscal year 46 2022-23. 47 c. 2022 Annual Report for Orange County's CDBG-CV Grant 48 The Board received an annual report for calendar year 2022 on Orange County's Community 49 Development Block Grant — Coronavirus (CDBG-CV) grant from the NC Department of 50 Commerce and authorize the Chair to sign the report. 51 58 1 d. Amendment to the Charge for the Schools Safety Task Force 2 The Board approved a proposed amendment to the Charge for the Schools Safety Task Force. 3 e. Resolution Apologizing for Past Racial Terror LVnchinq 4 The Board approved a resolution: 5 1) acknowledging criminal acts of racial terror lynching that occurred across the United 6 States in the aftermath of the Civil War and from Reconstruction through the middle of 7 the twentieth century, and specifically acts that occurred in Orange County; 8 2) apologizing to all victims of racial terror lynching in Orange County perpetrated or 9 condoned by past Orange County elected officials; and 10 3) expressing deepest sympathies to the families and descendants for all women and 11 men who were murdered by racial terror lynching, and for the denial of their dignity 12 and basic human rights. 13 14 15 9. County Manager's Report 16 Projected April 20, 2023 Joint/County Public Hearing Items (with the Towns of Chapel Hill and 17 Carrboro 18 Amendments to the Joint Planning Land Use Plan —2106 Mount Carmel Church Road within the 19 Chapel Hill Township 20 Application for Amendments to the 2030 Comprehensive Plan's Future Land Use Map and Zoning 21 Atlas — 2106 Mount Carmel Church Road within the Chapel Hill Township 22 23 Protected April 27, 2023 Joint Meeting with Schools Items 24 Capital Needs 25 Budget 26 27 Projected April 27, 2023 Work Session Items 28 Review of Upcoming Boards and Commissions Appointments 29 30 Bonnie Hammersley reviewed the topics for the April 20 and April 27 BOCC meetings. 31 32 33 10. County Attorney's Report 34 John Roberts said it was the last day for filing in the House in the State Legislature. 35 36 37 11. *Appointments 38 None. 39 40 41 12. Information Items 42 April 4, 2023 BOCC Meeting Follow-up Actions List 43 44 45 13. Closed Session 46 A motion was made by Commissioner Hamilton, seconded by Chair Bedford, to enter in 47 to closed session at 9:34 p.m. pursuant to North Carolina General Statute § 143-318.11(a)(3) "to 48 consult with an attorney retained by the Board in order to preserve the attorney-client privilege 49 between the attorney and the Board," and to approve closed session minutes. 50 51 VOTE: UNANIMOUS 59 1 RECONVENE INTO REGULAR SESSION 2 3 A motion was made by Commissioner Hamilton and seconded by Vice-Chair McKee to 4 reconvene into regular session at 9:47 p.m. 5 6 VOTE: UNANIMOUS 7 8 Adjournment 9 10 A motion was made by Commissioner Fowler and seconded by Commissioner Greene to 11 adjourn the meeting at 9:48 p.m. 12 13 VOTE: UNANIMOUS 14 15 16 Jamezetta Bedford, Chair 17 18 19 Laura Jensen 20 Clerk to the Board 21 22 Submitted for approval by Laura Jensen, Clerk to the Board. 23 Attachment 3 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 JOINT PLANNING PUBLIC HEARING 5 AND 6 ORANGE COUNTY PUBLIC HEARING 7 April 20, 2023 8 7:00 p.m. 9 10 The Orange County Board of Commissioners met for a joint planning public hearing with the 11 Carrboro Town Council and the Chapel Hill Town Council, followed by an Orange County 12 Public Hearing on Thursday, April 20, 2023 at 7:00 p.m. at the Whitted Human Services 13 Center in Hillsborough, NC. 14 15 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford and Commissioners Amy 16 Fowler, Sally Greene, Jean Hamilton, and Phyllis Portie-Ascott 17 COUNTY COMMISSIONERS ABSENT: Vice-Chair Earl McKee and Commissioner Anna 18 Richards 19 COUNTY ATTORNEYS PRESENT: John Roberts 20 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 21 Travis Myren, and Clerk to the Board Laura Jensen (All other staff members will be identified 22 appropriately below) 23 CARRBORO TOWN COUNCIL MEMBERS PRESENT: Mayor Damon Seils, Mayor Pro Tem 24 Susan Romaine, and Council Members Danny Nowell, and Eliazar Posada 25 CARRBORO TOWN COUNCIL MEMBERS ABSENT: Council Members Barbara Foushee, 26 Randee "Haven-O'Donnell, and Sammy Slade 27 CARRBORO TOWN STAFF PRESENT: Town Manager Richard J. White III 28 CHAPEL HILL TOWN COUNCIL MEMBERS PRESENT: Mayor Pam Hemminger, and Council 29 Members Camille Berry, Tai Huynh, Paris Miller-Foushee, Michael Parker, Amy Ryan, and 30 Adam Searing 31 CHAPEL HILL TOWN COUNCIL MEMBERS ABSENT: Mayor Pro Tem Karen Stegman and 32 Council Member Jessica Anderson 33 CHAPEL HILL TOWN STAFF PRESENT: Interim Town Manager Chris Blue 34 35 Chair Bedford called the meeting to order at 7:00 p.m. 36 37 Chair Bedford welcomed the members of the Carrboro Town Council and Chapel Hill 38 Town Council. Commissioners, Council Members, and staff introduced themselves. 39 40 Amendments to the Joint Planning Land Use Plan — 2106 Mount Carmel Church Road 41 within the Chapel Hill Township 42 The Board of County Commissioners and the Town Council Members will receive public 43 comment on a proposed amendment to the Joint Planning Land Use Plan to apply the Rural 44 Buffer Land Use designation and assign the "Chapel Hill Joint Development Review Area" 45 (CHJDA) designation to a portion of a parcel (4.66 acres of an 8.14 acre parcel) that was 46 annexed into Orange County from Chatham County in 2021. The parcel is located at 2106 47 Mount Carmel Church Road (PIN: 9796-29-3144), within the Chapel Hill Township of Orange 48 County. 49 2 1 BACKGROUND: In January 2023, Orange County received applications (Attachment 1) to 2 amend the County's Comprehensive Plan's Future Land Use Map and Zoning Atlas to apply 3 Orange County designations to 4.66 acres of an 8.14 acre parcel of property that had been 4 annexed into Orange County, from Chatham County, by the North Carolina Legislature in 2021 5 (see Session Law 2021-67 contained in Attachment 1). The county line had previously split the 6 parcel, and that area already in Orange County is designated as Rural Buffer land use by the 7 Joint Planning Land Use Plan (JPLUP). The Staff Report in Attachment 2, completed for the 8 related Orange County Future Land Use Map and Zoning Atlas amendments, contains 9 additional information, maps, and analysis. 10 11 Because this parcel is located within a geographic area subject to the Orange County— Chapel 12 Hill — Carrboro Joint Planning Land Use Plan, all three local governments must review and 13 approve amendments to the plan and a joint public hearing of all three elected boards must be 14 held, per Section 2.6(A) of the Joint Planning Agreement (contained in the linked document). 15 The draft Resolution to Amend the Joint Planning Land Use Plan (Attachment 3) is the 16 resolution and accompanying map each governing board will consider for eventual adoption 17 (see below for expected schedule). The Resolution will be tailored somewhat to match the 18 conventions of each of the three governing boards. 19 20 Review Cadence / Schedule of Actions 21 The Planning Board (or Commission) of each jurisdiction reviews amendments to the JPLUP 22 and makes a recommendation to the governing board (commission or council), following the 23 review cadence of each jurisdiction. In Orange County and Chapel Hill, the Planning 24 Board/Commission reviews projects prior to the formal public hearing. In Carrboro, the Planning 25 Board reviews following the referral of an item by the Town Council. The review cadence for 26 this action is expected to be as follows: 27 Board Date / Expected Date Orange County Planning Board March 8, 2023 (recommendation) (recommended approval — unanimous) Chapel Hill Planning Board March 21, 2023 (recommendation) (recommended approval — unanimous) Joint Public Hearing (elected boards) April 20, 2023 Carrboro Planning Board May 4, 2023 (recommendation) Chapel Hill Council May 10, 2023 (decision) Carrboro Council May 16, 2023 (decision) Orange County Board of Commissioners June 6, 2023 (decision) (last because of related County-only actions) 28 3 1 Public Notifications: Notice of the joint public hearing was included in the notice mailed for the 2 related County actions (also being heard on April 20 at a County public hearing; the notification 3 materials are included as an attachment to the materials for the County public hearing item). In 4 accordance with Section 2.8.7 of the County's Unified Development Ordinance (UDO), notices 5 were mailed via first class mail to property owners within 1,000 ft. of the subject parcel, 6 including those in Chatham County. These notices were mailed on April 5, 2023 — 15 days 7 before the hearing. Staff also posted the subject parcel with a sign on April 6, 2023 — 14 days 8 before the hearing. Additionally, the required legal advertisement was run in two local 9 newspapers on April 5 and 12. 10 11 A motion was made by Chapel Hill Town Council Member Camille Berry, seconded by 12 Chapel Hill Mayor Pam Hemminger, to open the public hearing. 13 14 VOTE: UNANIMOUS 15 16 Perdita Holtz, Deputy Director, Long-Range Planning and Administration, made the 17 following presentation: 18 19 Slide #1 ORANGE COUNTY NORTH CAROLINA Amendment t0 the Joint Planning Land Use Plan (Item CA ) 2016 Mt. Carmel Church Rd., Chapel Hill PIN: 9796-29-3144 20 21 22 23 4 1 Slide #2 GENERAL LOCATION & APPLICANT '-i(1 r: Vii far An,1wtm9n,Algp f r 144 gi'3&'3]31+q - ApplicantJ films r �. s� Property ,_,,..,... Owner: Mount Carmel Baptist . Church of `y Chapel bill, North Carolina Y , yJ Orsi• ... .� .. �C4 rV ' pa'yfy�p, ORANGE COUNTY N'OFUT]I CliRCILLNA 2 3 4 5 Slide #3 PURPOSE Apply Orange County Land Use cl assification and Zoning [district for the fiat time on a portion of a parcel that was annexed into Orange County from Chatham County by action of the State Legislature. — Session Law 2021-67 ORANGE COUNTY N RTI[CAROUNA 6 7 8 9 5 1 Slide #4 PARCEL LOCATION Address: 2016 Mount ' + Carmel Church Road. t� -`; ' Chapel Hill Affected Acreage- 4.66 - acres of 8.13 acre parcel Existing Uses on Affected Acreage: Children's playground; community garden; gravel parking p area; open flat grassed fieldthat appears to he `► ` -�•" �' ► used for sports (soccer) ORANGE COUNTY NIORT]C C k ROLLNA 2 3 4 5 Slide #5 MULTIPLE AFFECTED PLAN RE ULATION }range County — Chapel Hill — Carrboro Joint Planning Land Use Flan — Apply Land Use classification — Joint action of all 3 local governments needed ORANGE COUNTY N RTI[CAROUNA 6 7 8 9 10 6 1 Slide #6 MULTIPLE AFFECTED PLANS/REGULATIONS • Orange County Comprehensive Plan Future Land Use Map. (FLUM) — Apply Land Use classification — Orange County only • Orange County Zoning Atlas — Apply Conventional Zoning District and Watershed Protection Overlay District Orange County only ORANGE COUNTY NICIFUT]I CILROLINA 2 3 4 5 Slide #7 JOINT PLANNING LAND USE PLAN (JPLUIP) 0IMnRffC0Wq-Cft"HAI C21713010]a- =-=,�1 Located in a portion of N—,—.d We4Lh4 No., hm joi-4 nri,—A: the county included in the JPLUP. Nearby parcels designated "Rural Buffer,: GHJQA General area is within the Chapel Hill Joint Development Review Area (CHJDA) Proposed designation is for Rural Buffer land use designatlon and for CHJDA. ORANGE COUNTY NORTI I CAROUNA 6 7 8 9 10 7 1 Slide #8 Applicant's Presentation ORANGE COUNTY 2 3 Gordon Brown, applicant, thanked the Board and Town Councils for all of their work. He 4 said this piece of land was historically part of Orange County, later became part of Chatham and 5 Orange, and is now fully in Orange County again. He said consolidating the parcel into one 6 county with one set of rules makes sense. He shared some of the history of the congregation on 7 the site. He said he hopes the property will be designated as Rural Buffer to be consistent with 8 surrounding properties. He thanked Orange County Planning staff for their assistance with this 9 process. 10 Perdita Holtz continued the presentation: 11 12 Slide #9 PUBLIC NOTIFICATION • Notices of Public Hearings mailed to property owners within 1 ,000-feet of the affected parcel on April 5. - (Both Orange and Chatham).. • Sign posted on property on April 6. • Legal Advertisements run April 5 and 12. • No inquiries or comments received to date. ORANGE COUNTY NlOFr][CAROLINA 13 14 15 8 1 Slide #10 E 'IE DEN E , SCHEDULE + klatch B 2773 ;recd nfnsadad alpprowl-unanimous) - March 21,2023 ¢recmmftded appra al-u9anlrmdusy Ap6l2D.2023 564p 4 2D23 MaY 10,2G23 May 16,2023 dna B.Mn ORANGE COUNTY N 10FUT]f CILR YLlNA 2 3 4 5 Slide #11 RECOMMENDATION F'OR TONIGHT 1 . The governing boards receive public comment on the proposed amendment to the Joint Planning Land Use Plan. - The governing boards close the public hearing- 3. The Carrboro Town Council refer the matter to its Planning Board for a recommendation. 4- The governing boards consider deciding on the matter in accordance with the Review Cadence f Schedule of Actions detailed within the abstract. ORANGE COUNTY N RTIl CAROL[NA 6 7 8 9 9 1 Slide #12 Procedural Reminder (Any elected official can male the motion second and all must gate.) • After hearing from any persons signed up to speak, need motion f second / Vote to close Joint Public Fearing . Need motion J second Grote on Recommendation • deed motion / second 1 Grote to adjourn Joint Public Hearing • Town Councilors may then depart. ORANGE COUNTY N10FUT]f CILR YLINA 2 3 4 There was no one signed up to speak for the public hearing. 5 6 A motion was made by Chapel Hill Town Council Member Tai Huynh, seconded by 7 Carrboro Town Council Member Eliazar Posada, to close the joint public hearing. 8 9 VOTE: UNANIMOUS 10 11 A motion was made by Carrboro Town Council Member Eliazar Posada, seconded by 12 Carrboro Town Council Member Danny Nowell, to refer the matter to the Carrboro Planning 13 Board for a recommendation. 14 15 VOTE: UNANIMOUS 16 17 A motion was made by Chapel Hill Mayor Pam Hemminger, seconded by Chapel Hill 18 Town Council Member Tai Huynh, to adopt the schedule of actions detailed in the abstract. 19 20 VOTE: UNANIMOUS 21 22 A motion was made by Chapel Hill Town Council Member Tai Huynh, seconded by 23 Chapel Hill Town Council Member Camille Berry, to adjourn the joint public hearing at 7:22 p.m. 24 25 VOTE: UNANIMOUS 26 27 10 1 Application for Amendments to the 2030 Comprehensive Plan's Future Land Use Map 2 and Zoning Atlas — 2106 Mount Carmel Church Road within the Chapel Hill Township 3 The Board of County Commissioners will hold a public hearing, receive the Planning Board/staff 4 recommendation and public comment, close the public hearing, and defer action to a later date 5 on applicant-initiated amendments to the 2030 Comprehensive Plan's Future Land Use Map 6 and Zoning Atlas to apply the Rural Buffer (RB) Land Use classification and Zoning district to a 7 portion of a parcel (4.66 acres of an 8.14 acre parcel) that was annexed into Orange County 8 from Chatham County in 2021. The parcel is located at 2106 Mount Carmel Church Road (PIN: 9 9796-29-3144), within the Chapel Hill Township of Orange County. 10 11 BACKGROUND: In January 2023, an application (Attachment 1) was received proposing to 12 amend the Comprehensive Plan's Future Land Use Map and the Zoning Atlas. In 2021, 13 Session Law 2021-67 (contained in Attachment 1) annexed 4.66 acres of an 8.14 acre parcel of 14 property into Orange County, from Chatham County. The county line had previously split the 15 parcel, and that area already in Orange County is zoned RB and designated as Rural Buffer 16 land use classification on the Future Land Use Map. The Staff Report in Attachment 2 contains 17 additional information, maps, and analysis. 18 19 Because this parcel is located within an area of the county subject to the Orange County — 20 Chapel Hill — Carrboro Joint Planning Land Use Plan, all three local governments must review 21 and approve amendments to the plan and a joint public hearing of all three elected boards must 22 be held. This is a related action on the April 20 public hearing agenda. 23 Basic Review Process: The cadence for review of this application is: 24 . FIRST ACTION — Submission of an application with required supporting documents by 25 the property owner. 26 Staff Comment — The applicant submitted an application and documents on 27 January 12, 2023 and clarifying information was submitted on January 30. 28 • SECOND ACTION — The Planning Board reviews the application at a regular meeting 29 and makes a recommendation to the BOCC. 30 Staff Comment — The Planning Board reviewed the applications on March 8, 31 2023. 32 • THIRD ACTION — The BOCC receives the Planning Board and staff recommendations 33 at an advertised public hearing. 34 Staff Comment — The public hearing is scheduled for April 20, 2023. Generally, 35 the BOCC considers a decision at the conclusion the hearing but, because there 36 is a related amendment to the Joint Planning Land Use Plan that has a different 37 review cadence, a decision will be deferred to a subsequent BOCC meeting date. 38 39 Conventional District Rezoning: Zoning promotes development of land uses that can co-exist in 40 proximity to one another consistent with the promotion of the public health, safety, and general 41 welfare. Regulations establish opportunities/constraints associated with land development in an 42 attempt to ensure one person's `reasonable use' of property does not impact another person's 43 ability to make reasonable use of their property. 44 45 The RB (Rural Buffer) zoning district is a "conventional district". As such, the applicant is not 46 required to define what type of development or land use is anticipated. If approved, all land 47 uses permitted within the RB district could be developed on the property, consistent with 48 applicable regulations. The current religious use of the property conforms with the RB zoning 49 district standards. Conventional district rezoning applications are legislative decisions based on 50 the BOCC's determination as to whether the request is reasonable and in the public interest and 51 consistent with the purpose and intent of the Comprehensive Plan. 11 1 2 A formal site plan, reviewed and approved by staff in accordance with Section 2.5 of the Unified 3 Development Ordinance (UDO), must be submitted and approved prior to any new development 4 activity on the parcel. The property's current land use does not introduce any non-conformities 5 to the county. 6 7 Public Notifications: In accordance with Section 2.8.7 of the UDO, notices of the Public Hearing 8 were mailed via first class mail to property owners within 1,000 ft. of the subject parcel. These 9 notices were mailed on April 5, 2023 — 15 days before the hearing. Staff also posted the 10 subject parcel with a sign on April 6, 2023 — 14 days before the hearing. Additionally, the 11 required legal advertisement was run in two local newspapers on April 5 and 12. See 12 Attachment 3 for the notification materials. 13 14 Planning Board Recommendation: The Planning Board reviewed the proposed amendments at 15 its March 8, 2023 regular meeting. At this meeting the Board voted unanimously to 16 recommend approval of the Statement of Consistency (Attachment 5) and the proposed 17 Ordinance (Attachment 6). 18 19 Excerpts of the minutes from the meeting, as well as the Board's signed statement of 20 consistency, are included in Attachment 4. Agenda materials from the meeting can be viewed 21 at: https://www.co.orange.nc.us/Agendacenter/Planning-Board-26. 22 23 Planning Director's Recommendation: The Planning Director recommends approval of the: 24 1. Statement of Consistency (Attachment 5) indicating the Zoning Atlas amendment is 25 reasonable and in the public interest. 26 2. Ordinance amending the Orange County Comprehensive Plan's Future Land Use 27 Map and Zoning Atlas, as contained in Attachment 6. 28 29 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to 30 open the public hearing. 31 32 VOTE: UNANIMOUS 33 34 Perdita Holtz made the following presentation: 35 36 12 1 Slide #1 ORANGE COUNTY NORTH CAROLINA Applications to Amend: Future Land U Map (Comprehensive Plan) Zoning Atlas (Item E.1) 2016 Mt. CarmelChurch Rd., Chapel Hill PIN: 9796-29-3144 2 3 4 5 Slide #2 OC FUTURE LAND USE MAP (FLUM) F--L Nearby parcels designated "Rural Buffer, Proposed designation is for Rural Buffer land use classification. fF1, F a '-.4 HT) 6 7 8 9 13 1 Slide #3 OC ZONING ATLAS (BASE [DISTRICT) Ida mv¢ &Wx 1 W pit,4'`?r'43,H WI% • Nearby parcels zoned Rural Buffer (RB) (conventional zoning d _ district). r Proposed zoning is Rural Buffer (RB), ORANGE COUNTY NIORT]I CILROLINA 2 3 4 5 Slide #4 OC-ZONING ATLAS (OVERLAY" DISTRICT) . Located in 'Jordan Lake Protected" overlaydistrict, as - defined by State of _ NorthCarolina Water Supply Watershed protection rales, iwi L�rt � i This overlay district will also be applied to the property, ORANGE COUNTY 6 7 8 9 14 1 Slide #5 PUBLIC NOTIFICATION • Notices of Public Hearings mailed to property owners within 1 ,000-feet of the affected parcel on April 5. — (Both Grange andChatham). • Sign posted on property on April 6. • Legal Advertisements run ,April 5 and 12. - No inquiries or comments received to date. ORANGE COUNTY N10FUT]f CILR YLLNA 2 3 4 5 Slide #6 STAFF ANALYSIS • Contain+ed in staff report (Attach ment 2 of agenda packet) * Application is consistent with the listed goal and objective from the Comprehensive Plan. * Application appears consistent with the JPLUP. ORANGE COUNTY N RTI[CAROUNA 6 7 8 9 10 15 1 Slide #7 Applicant's Presentation ORANGE COUNTY A'OR7n L CA ROLLNA 2 3 Ralph Taylor, Mt. Carmel Baptist Church member, addressed the Board. He said he is 4 available for any questions regarding Gordon Brown's earlier comments. 5 The Board had no comments or questions. 6 Perdita Holtz continued the presentation from before the applicant's presentation: 7 8 Slide #8 PLANNING BOARD & "STAFF RECOMMENDATIONS • Planning Bayard reviewed at March 8 meeting and voted unanimously to recommend approval. • The Planning Director recommends approval of the: — Statement of Consistency indicating the Zoning Atlas amendment is reasonable and in the public interest. — Ordinance amending the Grange County Comprehensive Plan's Future Land Use Map and Zoning Atlas. ORANGE COUNTY R'4R'L]L CAROLINA 9 10 11 12 13 16 1 Slide #9 RECOMMENDATION FOR TONIGHT 1 . Conduct the public hearing and receive the Planning Board and staff recommendations and public comments; 2. Close the public hearing; and . Deur a decision on the applications until the ,June 6, 2023 meeting date to allow for conclusion of the review cadence for the related amendment to the ,Joint Planning Land Use Flan. ORANGE COUNTY N10FUT]f CILR YLLNA 2 3 4 5 Slide #10 Procedural Reminder • Afterhearing from any persons signed yip to speak, need motion / second / vote to close the Public Hearing. • Need motion / second Grote on recommendation. • Need motion I second Grote to adjourn the Public Hearing ORANGE COUNTY N RTI[CAROUNA 6 7 8 9 10 17 1 Slide #11 Drange-County — Chapel HIII — Carrboro ,feint Planning Laird Use Plan and Agreement (JPA) (1984i1986) Orange County-ChapeIIHIII-Carrboro Established: JOrNT P LANNING ARU-LANI?USE PLAN — a Land Use Plan, , including ' i • The Rural Buffer � • Transition Areas.for the two Towns Joint Courtesy Review Areas Joint Process to Amend the Plan text ` and/or nnap • Agreement (Appendix of Pian) enumerating ' . processes 5 Iii o 2 3 4 5 Slide #12 fj.. r Gau�ty-Chrpe#wil-c&"two jurist Muming Arta Joint Courtesy Review Areas r' 7 8 9 10 18 1 There was no one signed up to speak for the public hearing. 2 3 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to 4 close the public hearing. 5 6 VOTE: UNANIMOUS 7 8 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 9 defer a decision on the applications until the Board's June 6, 2023 Business meeting to allow for 10 conclusion of the review cadence for the related amendment to the Joint Planning Land Use 11 Plan. 12 13 VOTE: UNANIMOUS 14 15 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to 16 adjourn the meeting at 7:28 p.m. 17 18 VOTE: UNANIMOUS 19 20 21 Jamezetta Bedford, Chair 22 23 24 Recorded by Tara May, Deputy Clerk to the Board 25 26 Submitted for approval by Laura Jensen, Clerk to the Board