HomeMy WebLinkAboutAgenda - 05-08-2002 - 8m t
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Daft: May 8, 2002
Action N o.Agenda
theM
Item N
SUBJECT: Lease re newal: Probaf dParole at cM1e MOOd Buibing
DEPARTMENT: Purchasing 8 Central Services PUBLIC HEARING: (YIN) No
ATTACHMENT(Sh INFORMATION CONTACT:
Pam Janes 245-2652
Existing lease TELEPHONE NUMBERS:
Hlllsbarough 7324181
Chapel Hill 9683601
Durham 688-7331
Mebane 336-22T-2031
PURPOSE: To consider renewing a lease with the State of North Carolina for its Intensive
Probation and Parole function, located at 103 Laurel Avenue, Carrboro, NC.
BACKGROUND: Since 1998 the County has leased space to the State for use by the Intensive
Probation and Parole officers. The County is responsible for providing space to a division of
Probation and Parole,who are also housed in this facility. The co-location of the Probation and
Parole officers and the Intensive teams allows better program coordination and offers significant
operational efficiencies. The State will pay the County $14.93 per square foot for the
approximately 1,236 square feet of space they will utilize. This rate conlinuestoadequately
cover the cost of the County's rent to the Landlord plus the maintenance and utility
responsibilities of the County. The term of the lease being proposed will expire on June 30,
2005, which corresponds to the expiration data of the County's lease with the landlord.
The County assumes responsibility for cleaning and maintenance of this building, since the
County is responsible for providing space for most of the other functions housed there. The
lease rate cited refiects this higher level of service.
The State requests that the County approve the lease prior to them forwarding the executed
copy. A copy of the previous lease is attached for review. With the exception of the expiration
data which shall become June 30, 2005, all terms and conditions of the existing lease remain
the same.
FINANCIAL IMPACT: The State will pay the County$18,456 par year in rent payments
annually for the approximately 1,236 square feet of space.
RECOMMENDATIONi The Manager recommends that the Board approve the two-year
lease renewal through June 30, 2005 at the rate cited herein; and authorize the Chair to sign on
behalf of the Board.
2
TIDE LEASR DOES NOT BECOME EFFECTIVE CRPTH.P. TRATIO
Bi(Tom.NORTH CAROLINA DEPARTMENT OF ADAf)1gfSTBATION
STATE OF NORTH CAROLINA
LEASE AGREMF
COUNTY OF ORANGE pamM �y,"y(��
H� a 2000, by ma�t COM"fY YOF
ere I<s or, and We STATE OF NORTH
CARD m , baeim0erdwi =as We ,
WITNESSETH:
THAT WIffiHA9, anlhrdty n eppmve and exxam dds lean apeemem boon
dedapkd m Ion Depmbncnt of Admmis tbn by renlvori adoptd by do Governor
and Council of Some on dm 1R day of SepMnher, 1981; and as ameeAed on laexmber
r, 1999, ant!
WITINUM, rua pubes hereto nave mutually aymed m the boons a the lose
ag�mev[m hereioRer bo wt.
NOW THHRHSORE, acoullorm fooftonrendhmema0m W aadbmpaid
and We rmms and badbooe set toady Lamm aces nd bobby
du in and lease unto
Laen sM Wan hertny tikes and bass from Iesam fob aver during the period of
a and , iothe or andtot, Nona 4mmma, at outcmminspunmWe CBs
of Lybnboro, Coumy of Oran, NmW Canorna, mom pNnolazly de LM se
tolmws:
Ede9 orru lO 6nFeMC��N(! a U spare lasted at 103 lrurel Aveme,
(OEPARTMBNT OF CORRECTION-Pmhmme/PenM)
THE TERMS AND CONDITIONS OF TATS (.BASH AGREH6IBNT ARE AS
FOISAWS:
To be July 1, 200
1. Ton tons of tNa Imes Two (2) Years rommrncm;
�Date Chan can me ]g daY oFJuly. 200p, m nos shereafmr m me IoaN P!®iw am ce0ed to
We Lcean and nminatltg an the 30n day wf Jnne,2001. To Be B-30-2005
2. Ton r ..m shell paY m me Lm� m reoml ma vaW Premivx rm tom of
918,0.56.00 Doraa Par a ,n, which sum ebaH to paid in equal maoMly ivelallmmrs
Of 51,938.00 Doran, saib ream m be payable wnldn fdPSe(15) days hen raeipt of
l cbce tnphc m.
The Iesea sapperamm to par the arbrc d femur b]asor a tm e s WmiRad,
or, m nob other adAesa as the lens may desipuam by a nonce in wride ryy�
efkm PS)daYaP�roWe doe den. Ft� 0 1 w tr
�fh JU1 I ) a..
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3. Lessor agtemm(mwehwtM lmaa,ssagsn fthe waabemdon fm win
oven, we rmwmg eavkee and awwm w we,ememm of ova Lesme.
A. ifmdng ftmiti am wndivoawg facilhm8,adegmm❑ectdcal
(edhdea, adegivm hghtmg rumen avd wchde, has and ww warm facPicu,
am ademmWm wduries.
a. Ianm+ a aM mpplim. Maimmmtt of lawns, Pathog dares,
wmmoa areas and dapoal oa tmah.
C. All atititlm mvaPt mlrybaec.
D. l 9
e tale loam wvmanm Ptemiwa are gmmmAy mew @m w
ppma.s�m¢a wim Nabltidea. This will 'wcluda stew loan wo Psvmieee rtorn the
balWmg aM acWwei w a�vumaQ l�msmammewues vh avi wmm®area.of we
a. Wrivg tlm was t®, ten team a�mu tmp um imam mmieea m eood
amain amd fm umNe cmdidon, m the and dial ah ImaMes me hat m m apamuva
covdltlaa. Mtiatconce shall immde, but IS ant limiwd m bmiabag and mpladmg
ale vital tight fixbre Nalaem, am wammomag avd veatuaHVg Nuipmwd filmy pads, l(
eppPCabk, add hmkea glens. Ice use lector shall. aflm nonce m atltivg fwm tl,e
Isaan b b a q&:IfiM wntlidon, fail, mwa:, mglw[ b when avd
c®Ndoti. orly We even o£an emr�gmcY wvenwuag a haarA b ova heahh m ufdy
of the le .a employees, propmey, or mvdsa, u shall rho be lawwi fm ova Isom
In awlidoa b m9 othm the Least may haw, m malm ouch repair a its awn
wu add to deduct ova amouu tLeamf firm the rem Nu may than be[bowikr bsome
dm Mamodm. 11w Immr menu®we tight m emir sad reepem Ne weW Premier.
u reaovabw rims,am m make vaaaty repa'ua w the Psemmm.
3. ft u uadmmovd mad agared mat Lessor shati, u W begimmg of aid loam
mm as headvabova ad bah, have tM wed p mnMa n a co Wm sadnfacbry b
lea e, maaa}g to dm, painfg thwelwM mmveag aW he uSad b Tessa.
wrdug av PmPOas mw P Y
6. ]1w I.aeee shell hew the atom durivg we ariewace of wIa wso. wiw tM
learor'a Pdor cwaant, to make Awcadoes, mtaah fmmw avd dryipmeat, and erect
edwdma, atmemla m sigm In m spud iM la V QRw1�3 Seen fmwmr, aMwn
stmmvree ma� w pID a w m upon m mmehed W we INm1 pt®lea aMPl Ym9
ova m m9 %a' � oP which aloe lira is an extannim w removal shell M duct
to il wr pmama of ova Ilam� am ay M mmo r therefrom by de Lowe prim
w the mminerim Of thu lease m avy mnewel or emmdm dlmreaf, or withiv e
aummhle rime
m Pdmm Check the Lessee aMil haw m deny w tauow avy impwvemant
Placed by rt m m ova pmwm m b mabre mY pordm M we premiss ilmred
by h. [v ova evant.Imem alma w remove hu imPwvmmaw m fixnuee sad wch
removal causes damage m mjmy b the damiad premaea, lss a WW mpsa only m
tM exbue of avy such damage m wjury.
a
Change to 129 East King Street
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