HomeMy WebLinkAboutAgenda 05-16-2023; 12-3 - Information Item - Financial Report - Third Quarter FY 2022-23 and American Rescue Plan Act (ARPA) Project Update 1
ORANGE COUNTY
NORTH CAROLINA
FINANCE and ADMINISTRATIVE SERVICES
Gary Donaldson,CTP,Chief Financial Officer I gdonaldson@orangecountync.gov I PO Box 8181, Hillsborough, NC 27278 1 919.245.2453
MEMORANDUM
To: Board of County Commissioners
From: Gary Donaldson, Chief Financial Officer
Date: May 16, 2023
Re: Financial Report-Third Quarter FY 2022-23 and American Rescue Plan Act (ARPA) Project Update
This Third Quarter Financial Report provides Budget versus Actuals comparisons and an update of American
Rescue Plan Act (ARPA) life-to-date expenditures by project. All ARPA expenditures are on schedule to be
obligated by December 31, 2024 and fully expended by December 31, 2026. The remaining $2 million of ARPA
funds are included in the Manager's FY 2023-24 Recommended Budget for appropriation.
Appendices 1 and 2 cover the General Fund and Other Funds Budget versus Actual performance. Appendix 3
covers the ARPA project expenditures. The General Fund and the other County operating funds are projected to
end in breakeven positions.
General Fund Revenues
General Fund revenues are 84.1% of budgeted revenues as compared to 86.8% the prior fiscal year. The
variance is attributed to a timing variance in intergovernmental revenues for both Department of Social
Services and Health Department revenues.
• Property Tax collections include Real, Personal and Motor Vehicles. Real and personal taxes collections
peaked at the end of December prior to the January assessment of penalties and interest and has met t
budgeted revenues. The remaining property taxes represent the last three months of motor vehicle tax
revenues.
• Sales Tax for Articles 39, 40, 42 and Hold Harmless are projected to meet the budget. As discussed in
previous quarterly reports, the current inflation environment has contributed to continued sales tax
growth. The food consumer price index has increased 8.5% from March 2022 through March 2023.
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• As previously noted, there is a three-month lag in sales tax revenue. Therefore the County will receive its
last sales tax revenue for this fiscal year by mid-September, and those receipts are accrued back to FY
2022-23 pursuant to revenue recognition policy and audit standards.
• Charges for services continues its lag due to lower Register of Deeds real estate transfer fees associated
with less transaction activity due to the higher interest rate environment.
• Miscellaneous revenue in Appendix 1 includes interest income. An active posture on investing idle cash
has resulted in interest income well exceeding budget, with investment return of$909,022 through the
end of March.
General Fund Expenditures
General Fund expenditures are 67.8% of budgeted expenditures as compared to 72%the prior fiscal year. All of
the Functional Leadership teams are projected to be within their respective budget authorization. The support
service will end within its budget authorization following the allocation of budgeted salary savings to
departments.
• Human Services third quarter expenditures represented 60.7% of total human services expenditures as
compared to 62.1% the prior fiscal year. This category consists of Department of Social Services
expenditures for Foster Care Board, Adoption Assistance Permits and OPC Mental Health.
• Public Safety expenditures represented 73.5% of total public safety expenditures as compared to 69%
the prior fiscal year. The expenditure trends are generally consistent with historical patterns when
coupled with increased staffing levels for both Emergency Services and Sheriff Office this fiscal year.
• Support services expenditures represented 111.5% of total support service as compared to 76.2%the
prior fiscal year. Support services is temporary over-budget, as the county has not yet allocated the
budgeted $4.2 M in salary savings from the non-departmental account to County departments.
Following that allocation, the Support Service function will end the year under budget.
• Education expenditures represented 73% of its budget as compared with 73%the prior fiscal year.
School appropriations are paid to both School systems by the 151h of each month. The remaining
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Education budget includes School Health and Safety Contracts, Deferred Maintenance, Durham Tech
Current Expense and Recurring Capital.
• Third Quarter debt service variance represents a timing variance pertaining to when principal and
interest disbursements posted on the general ledger this fiscal year compared to the prior fiscal year.
The County has remaining April 1, May 1, and June 1 debt service payments for the remainder of the
fiscal year that will total $38 million in debt service payments for the fiscal year.
• The remaining Functional Leadership teams are consistent with historical spending rates and compliance
with the County's proactive measures in response to the COVID related economic crisis.
Summary of Other Funds
Sportsplex Fund
Sportsplex revenues are 61.3% of budget as compared to 64.6% the prior fiscal year. Sportsplex expenditures
are 52% of budget as compared to 47.9% the prior fiscal year. The Sportsplex Fund is projected to end the fiscal
year with revenues meeting expenses and debt service requirements.
Visitors Bureau Fund
Visitors Bureau revenues are 64.9% as compared to 52.3%the prior fiscal year reflecting improved hotel lodging
activity and revenue from the 3% occupancy tax. Visitors Bureau expenditures are 63.5% as compared to 61.7%
the prior fiscal year. The fund is projected to end in a breakeven position reflecting price escalations as
measured by the Average Daily Room (ADR).
Solid Waste Fund
Solid Waste revenues are 83.6% of the total revenues as compared to 88.1% the prior fiscal year. The solid
waste program fee of$142 is billed as a line item on the Property Tax bill. As noted previously, peak collections
occur by the end of December 2022. Solid waste expenditures are 57% of total expenditures as compared to
55.8% the prior fiscal year through the third quarter.
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Functional Leadership Teams by Department
Community Services -Animal Services, NC Cooperative Extension, DEAPR, Economic Development, Orange
Public Transportation, Planning and Inspections.
General Government- Board of Elections, Clerk to the Board, County Attorney, County Manager, Register of
Deeds and Tax Administration
Public Safety—Courts, Emergency Services, Criminal Justice Resource Department, and Sheriff's Office
Human Services— Department on Aging, Child Support, Housing, Human Rights, and Community Development,
Library, Public Health and Social Services
Support Services-Asset Management Services, Community Relations, Finance, Human Resources, and
Information Technology
Thanks to the Budget and Finance Offices for their support in the preparation of this quarterly report.
cc: Bonnie Hammersley, County Manager
Travis Myren, Deputy County Manager
Department Directors
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APPENDIX 1-THIRD QUARTER GENERAL FUND SUMMARY
ORANGE COUNTY
NORTH CAROLINA
FY 2023 FY 2022 FYs 2023 vs 2022
GENERAL FUND Original Budget Revised Budget YTD Actual* Percentage YTD Actual* Percentage YTD %Variance`
Property Tax $186,165,129 $186,165,129 $181,634,448 97.57% $176,343,430 99.26% $5,291,018 -1.69%1
Sales&Use Tax $35,616,489 $35,616,489 $26,708,538 74.99% $24,924,864 86.09% $1,783,674 -11.10%2
IU Licenses and Permits $274,200 $274,200 $120,139 43.81% $128,652 46.86% -$8,513 -3.05%
Charges for Services $14,029,092 $14,226,117 $9,841,260 69.18% $9,950,860 76.68% -$109,600 -7.50%3
Intergovernmental $18,428,977 $20,508,766 $10,332,018 50.38% $11,603,355 53.29% -$1,271,337 -2.91%4
Transfers In $76,740 $76,740 $0 0.00% $9,080 88.15% -$9,080 -88.15%5
Miscellaneous $910,064 $1,163,396 $1,712,347 147.19% $816,269 53.45% $896,078 93.74%6
Appropriated Fund Balance $2,608,888 $15,919,010 $0 0.00% $20,833 0.00% -$20,833 0.00%
Total $258,109,579 $273,949,847 $230,348,750 84.08% $223,797,343 86.85% $6,551,407
Community Services $14,690,753 $15,972,963 $10,614,241 66.45% $9,334,966 65.45% $1,279,275 1.00%
General Government $13,451,262 $13,342,906 $10,019,526 75.09% $7,865,313 75.77% $2,154,213 -0.68%
Public Safety $31,919,210 $33,268,487 $24,466,237 73.54% $19,909,467 69.06% $4,556,770 4.48%7
Human Services $43,038,664 $46,173,657 $28,053,348 60.76% $28,121,570 62.21% -$68,222 -1.45%
CL Education $98,201,672 $98,450,310 $71,541,451 72.67% $69,835,741 73.06% $1,705,710 -0.39%
w Support Services $12,295,327 $10,052,267 $11,214,453 111.56% $11,649,848 76.23% -$435,395 35.33%8
Debt Service $38,077,170 $38,077,170 $30,003,418 78.80% $38,896,234 96.74% -$8,892,816 -17.94%
Transfers Out $6,435,521 $18,612,087 $11,086 0.06% $0 0.00%1 $11,086 0.06%
Total $258,109,579 $273,949,847 $185,923,760 67.87% $185,613,139 72.03%1 $310,621 -4.16%
Notes:
*-Actual amounts include Encumbrances.
+-Based on percentage.
1-Property tax category includes Motor Vehicle which has three remaining months of collections.Real Property on target to meet budget.
2-Sales tax growth reflective of inflation increase impacts on purchases.
3-Includes Register of Deeds Excise Fees and EMS revenue.ROD fees lower than prior year due to less real estate recordings due to higher interest rates.
4-The variance is attributed to DSS and Health Intergovernmental revenues.Additional variance explanation is forthcoming.
5-Represents a transfer from Article 46 Fund to support Economic Development.
6-Miscellaneous includes Donations,Lease Payments and Interest Income.Variance attributed to$909,022 in Interest Income.
7-Public safety increase reflects additional Personnel and related Non-Personnel for Emergency Services and Sheriff's Office.
8-This is a temporary over budget;the County has not yet allocated a budgeted$4.2 M in salary savings to Departments;the allocation will bring expenses below budget.
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APPENDIX 2-THIRD QUARTER OTHER FUNDS SUMMARY
ORANGE COUNTY
NORTH CAROLINA
FY 2023 FY 2022 FYs 2022 vs 2021
OTHERFUNDS Original Budget Revised Budget YTD Actual* Percentage YTD Actual* Percentage YTD %Variance`
33-Housing Fund $4,762,156 $4,967,994 $4,322,820 87.01% $3,953,885 85.43% $368,935 1.58%9
35-Emergency Telephone Fund $775,459 $775,459 $197,432 25.46% $506,518 66.67% -$309,086 -41.21%
37-Visitor's Bureau Fund $2,201,691 $2,577,110 $1,674,279 64.97% $1,308,841 52.34% $365,438 12.63%
38-Spay/Neuter Fund $72,350 $78,488 $33,488 42.67% $36,078 47.69% -$2,590 -5.02%
50-Solid Waste Enterprise Fund $11,797,140 $12,854,134 $10,746,310 83.60% $11,052,018 88.10% -$305,708 -4.50%10
53-Sportsplex Fund $4,178,094 $4,254,000 $2,608,866 61.33% $2,943,935 64.61% -$335,069 _3.28%11
70-Employee Health&Dental Fund $15,395,1281 $15,395,128 $8,669,332 56.31% $8,270,367 67.00% $398,965.00 -10.69%
33-Housing Fund $4,762,156 $4,967,994 $4,283,050 86.21% $3,708,955 80.14% $574,095 6.07%9
35-Emergency Telephone Fund $775,459 $775,459 $257,736 33.24% $348,820 45.91% -$91,084 -12.67%
r 37-Visitor's Bureau Fund $2,201,691 $2,577,110 $1,636,424 63.50% $1,545,087 61.79% $91,337 1.71%
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38-Spay/Neuter Fund $72,350 $78,488 $35,553 45.30% $34,388 45.46% $1,165 -0.16%
CL
50-Solid Waste Enterprise Fund $11,797,140 $12,854,134 $7,284,537 56.67% $7,140,680 56.92% $143,857 -0.25%10
53-Sportsplex Fund $4,178,094 $4,254,000 $2,211,886 52.00% $2,186,295 47.98% $25,591 4.02%11
7U-Employee Health&Dental Fund $15,395,128 $15,395,128 $5,853,707 38.UZ% $8,787,179 71.19% -$2,933,472 -33.17%1G
Notes:
*-Actual amounts include Encumbrances.
+-Based on percentage.
9-Finance and Budget monitoring fund with management to achieve breakeven results;potential Budget Amendment forthcoming.
10-Solid Waste fund program fees now collected to cover remaining operations and debt service.
11-Sportsplex fund projected to end breakeven with remaining revenues covering operations and debt service.
12-Timing variance related to additional months of expenditures to be posted as compared to FY 2022.
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APPENDIX 3—AMERICAN RESCUE PLAN ACT(ARPA)SUMMARY
AS OF MARCH 31, 2023
U.S.Treasury Portal Status Key:
Not Started
Less Than 50%Complete
More Than 50%Complete
Complete
Senior Lunch Program—Department on Aging
This project provides funding to supplement the Senior Lunch Program, which traditionally
provides a hot, nutritionally balanced meal daily in a group setting, Monday-Friday for county resident
adults 60+. During the COVID-19 Pandemic and County State of Emergency,the meal provision has
been altered to 3 days/week drive through service at the 2 Orange County Senior Centers.These funds
provide for the continuation of the expanded lunch program. This funding expands the program to
meet increased demand and for the drive-through and curbside service to continue as necessary.
Participants aged 60 and over are asked to make a voluntary financial contribution to the lunch program
but are not required to pay for this service. Note: This project is in progress and is supported by many
funding sources, however none of the ARPA funding has been used yet. The project team is estimating
that only$75,000 of ARPA funds will be used and therefore the remainder will be reallocated.ARPA
funds will be needed beginning in July 2023 (fiscal year 2024).
o FY 2021-22 Round 1 Allocation: $119,229
o Total Spent as of March 31, 2023: $0 (other funding sources being used first)
o Treasury Portal Status: Less than 50% complete
o Note:Funding will begin being used as soon as other funding sources are depleted,
anticipated 07/01/2023.
Replacement Temporary Facility Modifications—Asset Management Services
This project provided funding to create permanent facility modifications to county-owned
facilities to reduce the spread of SARS CoV2.These replaced temporary modifications made to combat
the spread of airborne viruses. Modifications came in the form of improving airflow, simplifying foot
tracking, and installing permanent air barriers.
o FY 2021-22 Round 1: $51,136
o Total Spent as of March 31, 2023: $48,747
o Treasury Portal Status: Complete
ARPA Grant Compliance Position—Criminal Justice Resources Department
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This project provided funding for a 0.5 FTE ARPA Grant Compliance Position through FY 2021-22.
The position provided additional administrative support for the Criminal Justice Resource Department as
it administered the Street Outreach, Harm Reduction, and Deflection (SOHRAD) program funded by
ARPA.
o FY 2021-22 Round 1: $38,751
o Total Spent as of March 31, 2023: $38,751
o Treasury Portal Status: Complete
Durham Tech Community College for Small Business Center—Durham Technical Community College
This project will provide support for startup and existing entrepreneurs, with special focus on
the underserved low to moderate income business community, by providing information and tools
needed to develop and scale business ideas through viable, sustainable, profitable, and successful
practices.Through the services provided by Durham Tech's Small Business Center(SBC), entrepreneurs
receive assistance in business areas such as business planning, marketing, legal, accounting, and
financial management. Note:Durham Tech has spent the amount of funding allocated and will be
reimbursed by Orange County once all supporting documentation is provided.
o FY 2021-22 Round 1: $70,000
o Total Spent as of March 31, 2023: $0
o Treasury Portal Status: More than 50%complete
o Note:Sub recipient has spent full amount. Once the county reimburses the sub recipient,
the expense will be reflected in Total Spent.
Affordable Housing—Home Repairs—Housing and Community Development
This project provides funding to the Orange County Department of Housing and Community
Development for assistance to low-income homeowners for urgent repairs and comprehensive housing
rehabilitation.To qualify for these programs, applicants must 1) meet income eligibility restrictions; 2)
own a property located in Orange County and occupy it as their primary residence; and 3) be current on
their property taxes or be on an approved payment plan that is in good standing. Applications can be
submitted by email, mail, or in person. These funds expanded the County's ability to finance home
repairs to fix imminent threats to health and safety, provide accessibility modifications, and provide
larger more comprehensive repairs to homes for homeowners to extend the usable life of their homes.
o FY 2021-22 Round 1: $120,000
o Total Spent as of March 31, 2023: $ 120,000
o Treasury Portal Status: Complete
Housing Locator—Housing and Community Development
This project provides funding for 1.0 FTE Housing Locator position to provide client-level
assistance in locating units for people exiting homelessness, people with Housing Choice Vouchers, and
other people at risk of homelessness who contact the Housing Helpline.The position will work in
coordination with the Housing Access Coordinator(HAC)to develop and maintain landlord relationships.
This will allow the HAC to focus more completely on system-level landlord recruitment, which is not
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currently feasible due to demand for providing direct housing navigation support for the more
vulnerable residents in housing search with vouchers in-hand.
o FY 2021-22 Round 1: $28,810
o FY 2022-23 Round 1: $36,895
o Total Spent as of March 31, 2023: $10,193
o Treasury Portal Status: Less than 50% Complete
Eviction Diversion—Housing and Community Development
This project provides funding for an Eviction Diversion Attorney who offers free legal counsel to
people in eviction proceedings and an Eviction Diversion Expeditor, who connects people facing and at
risk of eviction with community resources and funding.The Orange County Board of Commissioners
created an Eviction Diversion Program in June 2020 to help eligible county residents avoid eviction as a
result of financial hardship caused by the COVID-19 pandemic and these positions support that program.
This program has served 403 households since funding was awarded; 167 households of that total were
served between October and December 2022.
o FY 2021-22 Round 1: $167,046
o Total Spent as of March 31, 2023: $131,806
o Treasury Portal Status: More than 50%Complete
Government Alliance on Race and Equity(GARE)Youth Program—Human Rights& Relations
This project provides funding for a four week summer session bringing together diverse students
from each Orange County high school to learn the Government Alliance on Race and Equity(GARE)
methodology for advancing racial equity.The youth will identify and engage with diverse groups of
youth to develop a long-term recovery strategy from the COVID-19 pandemic for youth led by youth.
The program supports the activities of the GARE Countywide Racial Equity Plan and the Countywide
Long Term Recovery Plan. These funds will be used to pay stipends and program costs for the sessions.
The Orange County Human Rights and Relations Department hosts these sessions.
o FY 2021-22 Round 1: $46,540
o Total Spent as of March 31, 2023: $21,951
o Treasury Portal Status: Less than 50% complete
Language Access Services—Human Rights& Relations
This project provides funding for language services and outreach to communities in Orange
County on government services and human rights and relations issues exacerbated by the COVID-19
pandemic.Translations and interpretations are provided through this program to improve the
accessibility of services to people with limited English proficiency. Note: This project is to provide
language services as needed, however there has barely been any need in FY23. The department is
identifying other program that have language service needs.
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o FY 2021-22 Round 1: $15,000
o Total Spent as of March 31, 2023: $4,606
o Treasury Portal Status: Less than 50% complete
Broadband Infrastructure Design and Implementation—Information Technologies
This project provides funding to expand broadband internet connections to rural and
underserved parts of Orange County.The county has identified 4,234 addresses that are undeserved by
broadband providers, with the vast majority in rural census tracts in the county. Additional updates are
provided at the this link https://www.orangecountync.gov/2924/LumosARPA-Broadband-Project
o FY 2020-21 Round 1: $5,000,000
o FY 2022-23 Round 1: $5,000,000
o Total Spent as of March 31, 2023: $1,000,000
o Treasury Portal Status: Less than 50% complete
Long Time Homeowner Assistance Program—Tax Administration and Housing and Community
Development
The project provides funding for a program to partially offset an increase on property taxes for
income-eligible, long time homeowners (must own and have lived on the property for at least 10 years)
in Orange County following a revaluation of all property values during the COVID-19 pandemic. Funds
will also be used to create a communications and outreach strategy to share information about the
program with County residents. Housing and Community Development Department staff will be
primarily responsible for administering the LHA program—collecting applications and supporting
documentation from applicants, and verifying program eligibility for each applicant.The Orange County
Housing Helpline will play a key role in assisting County residents with completing applications and
gathering documentation. The Tax Department will provide some of the eligibility verification details to
Housing and Community Development Department staff during application review. Once an application
is approved for assistance, Housing and Community Development Department staff will coordinate with
the Finance and Administrative Services Department and Tax Department to issue a credit towards the
taxpayer's property tax bill. Orange County has provided assistance to 566 households through this
program as of February 10, 2023.
o FY 2021-22 Round 1: $250,000
o FY 2022-23 Round 1: $16,364
o Total Spent as of March 31, 2023: $260,571
o Treasury Portal Status: More than 50%complete
Youth Enhancement Fund—Department of Social Services
This project provided additional funding to the youth enhancement fund to support enrichment
programs for children living in low-income families. For several years,the Department of Social Services
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has paid the fees and other costs for children to participate in recreation, tutoring, and other social
programs. Social Workers identify children who would benefit from these activities and work with
numerous providers to secure slots for these services. Many of the children participate in camps or
organized sports and benefit from the socialization, group membership or individualized attention they
receive.The Department of Social Services (DSS) used the extra funds to serve more children,
particularly given the impacts of the COVID-19 pandemic on children and youth. The Board of County
Commissioners endorsed this concept several years ago as a way to provide equity for all children and
all program types.
o FY 2021-22 Round 1: $25,000
o Total Spent as of March 31, 2023: $25,000
o Treasury Portal Status: Complete
Point Ionization—Detention Center—Asset Management Services
These funds provided Point Ionization in the HVAC systems in the new Detention Center. Point
Ionization is a useful tool in removing airborne viruses, such as SARS CoV2,from air systems.This helped
mitigate the spread of COVID-19 in congregate settings such as the detention center.
o FY 2021-22 Round 2: $68,800
o Total Spent as of March 31, 2023: $68,800
o Treasury Portal Status: Complete
First Responder Behavioral Health Program—Emergency Services
This project seeks to improve mental health care and support for first responders and medical
providers. It provides for up to 300 (1 hr.) clinical sessions with a mental healthcare provider
experienced with first responders, 5 group debriefings/diffusions, professional development (mental
health), and wellness visits in the first year. Additionally, this contract provides support for bolstering a
peer support program, which is in development. In subsequent years, the number of visits has been
decreased.
The first part of the program,five critical group defusing/debriefing sessions, includes all first
responders who may be involved in a critical incident (EMS,tele-communicators, law enforcement,fire,
etc.)The second part of the project is for up to 300 (1) hour clinical sessions specifically for Emergency
Services Department employees.
o FY 2021-22 Round 2: $45,000
o Total Spent as of March 31, 2023: $0(purchase order submitted for$45,000)
o Treasury Portal Status: More than 50%Complete
o Note:PO/encumbered for full amount. Once expense is incurred, expense will be
reflected in Total Spent.
Powered Air Purifying Respirators(PAPRS)—Emergency Services
This project will provide funding for Powered Air Purifying Respirators (PAPRS),which will
replace the need for N95 respirators and annual fit testing.This will outfit Orange County Emergency
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Services Emergency Medical Services units and South Orange Rescue Squad units. PAPRS provide better
protection, allow for prolonged use, provide easier communications, and allow providers to maintain
the use of prescription lenses. PAPRs are easier to procure and more resilient than other respirators.
The PAPR filter is also more adaptable: can be replaced to match the appropriate threat(chemical,
biological, and/or radiological). PAPRs typically have a life span of about 5-7 years when properly
maintained. This provides for 70 total units plus all necessary components. Note:funds have been
encumbered
o FY 2021-22 Round 2: $124,000
o Total Spent as of March 31, 2023: $95,202
o Treasury Portal Status: More than 50%Complete
American Rescue Plan Act(ARPA)Coordinator—Finance
This project supports and coordinates management of all Coronavirus State and Local Recovery
Funds (CSLRF)/ARPA to ensure regulatory compliance, reporting, audit compliance, and maximum
funding.
o FY 2021-22 Round 2: $68,886
o Total Spent as of March 31, 2023: $49,500
o Treasury Portal Status: More than 50%Complete
Housing Helpline Coordinated Entry Specialist—Housing and Community Development
This project provides funding for a 0.5 FTE Coordinated Entry Specialist to support the Orange
County Housing Helpline (HH). People in housing crisis can contact the Housing Helpline; staff there
direct people to the most appropriate resources, including emergency financial assistance,
homelessness prevention, homelessness diversion, shelter referrals, and permanent housing referrals
through the coordinated entry by-name list. Funding for 0.5 FTE Coordinated Entry Specialist for
prevention/diversion work would ensure that there are staff to field the average 1100 calls and 880
emails received each month. Funding for the 0.5 FTE Coordinated Entry Specialist would allow more
staff on the Housing Helpline that is inundated with calls since launching in March 2020. Before COVID-
19, Orange County's Coordinated Entry system served about 60 households per month. Since April 2020,
the Housing Helpline has served 4,411 households; 2,203 households of that total were served between
October and December 2022.
o FY 2021-22 Round 2: $32,202
o FY 2022-23 Round 1: $205,090
o Total Spent as of March 31, 2023: $ 20,425
o Treasury Portal Status: Less than 50% complete
Landlord Incentive Program—Housing and Community Development
This project provided funding for the Landlord Incentive Program (LIP), which provided
payments directly to landlords signing new leases for Housing Choice Voucher/Section 8 holders and
residents in search of housing as referred from partner agencies such as Compass, Local Re-entry
Council, and others. LIP is managed by the Housing Access Coordinator and has been hugely successful
in landlord recruitment. Since the COVID-19 eviction moratorium created stagnation in unit turnover,
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providing Landlord Incentives for new and renewing leases proved an effective strategy to create unit
availability for people in housing search.The LIP provided up to $1,000 bonus for landlords signing new
tenant participants in voucher and OCHCD partner programs and $500 for returning landlords. 166
individuals were served using this funding.
o FY 2021-22 Round 2: $55,000
o FY 2022-23 Round 1: $20,000
o Total Spent as of March 31, 2023: $75,000
o Treasury Portal Status: Complete
Long Time Homeowner Assistance Program Software—Tax Administration and Housing and
Community Development
This project provides funding for software used by staff to administer the Long Time
Homeowner Assistance Program, which is a program to partially offset an increase on property taxes for
income-eligible, long time homeowners (must own and have lived on the property for at least 10 years)
in Orange County following a revaluation of all property values during the COVID-19 pandemic.
o FY 2021-22 Round 2: $8,905
o Total Spent as of March 31, 2023: $0 (Pending Journal Entry in process to account for
these expenditures in the ARPA project code.)
o Treasury Portal Status: Not Started
Countywide Food Distribution and Storage—Department of Social Services
This project provides additional funding to the Orange County Department of Social Services to
continue to provide access to foods for low-income families, particularly during times when schools or
other programs providing food are on breaks.The agency provides this assistance through mass
distributions families as well as through the pantries operating at each DSS site. The outcome of this
project will be reduced food insecurity for families, one of the main needs identified during the recovery
planning process. 1,141 households (2,525 individuals) have been served through this project through
December 2022.
o FY 2021-22 Round 2: $60,000
o FY 2022-23 Round 1: $46,550
o Total Spent as of March 31, 2023: $106,609
o Treasury Portal Status: More than 50%Complete
Stabilization Program for Former Foster Youth—Department of Social Services
This project will provide funding to support youth who have graduated from foster care.Youth
who have been in foster care can have many issues after leaving foster care. These youths often have
limited family support and many experience financial instability and behavioral health issues.The
Orange County Department of Social Services remains in contact with many of these individuals several
years after they leave care and has been able to intervene to stabilize the situation and assure the youth
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connect to appropriate resources. Most of these youth are not eligible for other foster care funds and
the Department of Social Services will utilize these funds to meet some of their needs such as
purchasing household items, clothing, and travel funds to return to the community, and short term
housing while also providing counseling and referrals to appropriate resources.
o FY 2021-22 Round 2: $10,000
o Total Spent as of March 31, 2023: $8,749
o Treasury Portal Status: More than 50%Complete
Support for Low Income Families—Department of Social Services
This project will provide funding support to low-income families that have experienced barriers
to employment and/or access to essential services created or exacerbated by the COVID-19 pandemic.
Department of Social Services will assist in reducing barriers to transportation by directly paying
transportation providers, supplying gas cards, paying vehicle repair costs, etc. Other support may
include equipment or supplies need for obtaining or retaining employment, emergency needs, items for
health and safety, or costs to safely quarantine when necessary.
o FY 2021-22 Round 2: $25,000
o Total Spent as of March 31, 2023: $24,233
o Treasury Portal Status: More than 50%Complete
Fire District P25 Phase II Compliant Radio Replacement
This project provides funding to replace obsolete radios used by nine (9) Orange County Fire
Departments and Rescue Squads.The new radios will be P25 compliant in order to ensure
interoperability and compatibility with other public safety equipment and entities. Note: The fire
districts have named White Cross Fire District as the fiscal agent for this process. White has selected a
vendor for the purchase of new radios and associated annual maintenance. Radios have been ordered
and are expected to arrive by lune 2023. Once radios are received and the invoice is paid, the expense
will be reflected in the Total Spent.
o FY 2022-23 Round 1: $2,562,300
o Total Spent as of March 31, 2023: $0 (Purchase Order placed, waiting to receive radios
and then pay invoice)
o Treasury Portal Status: Less than 50% complete
o Note: Once radios are received and the invoice is paid, the expense will be reflected in
the Total Spent.
Childcare Support Parent Fees
This project will provide funding to cover the cost of parent fees for childcare support and
expand eligibility to additional low-income families in need in Orange County, which will enable those
families to retain employment.
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o FY 2022-23 Round 1: $540,000
o Total Spent as of March 31, 2023: $490,657
o Treasury Portal Status: Less than 50% Complete
Unallocated: $2,035,605-The County will be obligating these remaining funds by the December 31,
2024 deadline.
This funding is reserved for future allocations. All funds will be encumbered by December 2024 and
spent by December 31, 2026.
Revenue Replacement: $10,000,000
Restart the Arts Grants—County Manager
This project provided funding to mitigate business disruptions caused by COVID-19 and provide
programmatic support to arts organizations as they begin to re-welcome audiences.The Orange
County Arts Commission (OCAC) distributed the funds through grants to the local arts
community.The application period was August 2 through August 31, 2021.
The primary purpose of the Restart the Arts program was to assist the nonprofit arts industry
which, pre-pandemic, employed 4,000 creative workers and generated $131M in spending in
Orange County each year. Because of this, nonprofit arts organizations received funding priority;
however, other arts organizations were invited to apply, particularly those whose operations
have a high impact in our community through employment, tourism, or services offered to
county residents or artists.The following groups were eligible to apply for funding. All applicants
were required to be physically located in Orange County, NC.
o FY 2021-22 Round 1: $100,000
■ Total Spent as of March 31, 2023: $100,000
■ Treasury Portal Status: Complete
Arts Commission Aid to Impacted Industries—County Manager
This project provided funding to the Orange County Arts Commission to support the local art
community.These activities included special events, donation drives, as well as support to
artists in the Eno Mill Artist Studios rented by the county.
o FY 2021-22 Round 1: $16,000
■ Total Spent as of March 31, 2023: $15,797
■ Treasury Portal Status: Complete
Street Outreach, Harm Reduction, and Deflection(SOHRAD)—Criminal Justice Resources
Department& Housing and Community Development
This project provides funding to continue the work of the Street Outreach, Harm Reduction, and
Deflection (SOHRAD)team, which connects with people living unsheltered to work on housing
issues and other needs such as connections to healthcare and mental healthcare. Since the team
started in October 2020,they have served over 230 people living outside or in a place not meant
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for human habitation.The service and housing needs of people living unsheltered have been
exacerbated greatly by the COVID-19 pandemic. This group represents some of the most
medically fragile people in our community- by and large the population is older and aging and
have medical complications that put them at high risk for contracting and dying from COVID-19.
The SORHAD team rode along with the mobile vaccination unit to connect people living
unsheltered with the COVID-19 vaccine—26 people received the COVID-19 vaccine with
SOHRAD's help. 180 households have been connected through the SOHRAD program using
ARPA funding.
o FY 2021-22 Round 1: $160,000
o FY 2022-23 Round 1: $ 175,200
■ Total Spent as of March 31, 2023: $316,827
■ Treasury Portal Status: More than 50%complete
Tourism and Hospitality Recovery—Economic Development
This project provided funding to the Orange County Visitors Bureau to aid in the recovery of
tourism and hospitality in Orange County.The county's central business district of Chapel Hill
and around the University of North Carolina at Chapel Hill (where two-thirds of the tourism, and
hospitality industry resides) lost 60%of its tourism revenues during the pandemic because the
leading tourism generator is the University of North Carolina at Chapel Hill. Recovery included a
safe welcome center that serves as an attraction for guests to visit the central business district,
learn about Chapel Hill's history and use this experience as a reason for exploring near-by
businesses related to the hospitality industry.
To answer this call,Visitors Bureau leaders contacted former resident and Grammy winning
singer and song writer,James Taylor, whose song"Carolina in My Mind," was written about
Chapel Hill. Leaders knew that a new visitor market would be attracted by a personalized
welcome from James Taylor, a live rendition of his music,tourism materials related to his
favorite things in Chapel Hill, and photo opportunities with his album covers, signed by James,
welcoming visitors to Chapel Hill. For recovery to happen in Orange County, tourism leaders
must create assets apart from the University of North Carolina.This locale will be in the heart of
the Central Business District and Visitors Center leaders are working to add displays and
brochures on surrounding local businesses to help this industry recovery.
o FY 2021-22 Round 1: $150,000
o FY 2021-22 Round 2: $150,000
■ Total Spent as of March 31, 2023: $ 299,286
■ Treasury Portal Status: Complete
Emergency Housing Assistance and Coordinator—Housing and Community Development
This project supports the Orange County Emergency Housing Assistance fund and its program
coordinator,which was created under the Risk Mitigation and Housing Displacement Fund to
help Orange County residents with low incomes prevent eviction and homelessness and secure
and maintain stable housing. Increased unemployment and underemployment due to the
COVID-19 pandemic has resulted in many people being unable to pay rent and utilities.
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Assistance is available to households in Orange County that: (1) Earn no more than 30%of the
area median income (AMI), (2) Have an urgent need for housing assistance that is related to the
COVID-19 pandemic, and (3) Do not have adequate resources to cover the cost of their housing
need. Eligible activities for EHA include rent, mortgage and utility payments, security deposits,
application fees and other emergency housing-related expenses.The EHA Program has provided
over$9 million in housing assistance to more than 1,500 Orange County residents since March
2020.
o FY 2021-22 Round 1: $1,926,357
o FY 2021-22 Round 2: $2,700,000
o FY 2022-23 Round 1: $4,201,041
o FY 2022-23 Round 2: $1,996,163 (Non-Revenue Replacement)
■ Total Spent as of March 31, 2023: $8,878,770
■ Treasury Portal Status: More than 50%complete
Unassigned:$419,130
This funding is reserved for future revenue replacement allocations.All funds must be
encumbered by December 2024.
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