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Home My WebLink AboutAgenda - 05-08-2002 - 8e ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Data: May 8, 2002 Action Agenda Item No. 7S- P . SUBJECT: Emerl Management Grant Program Funding DEPARTMENT: Emergency Management PUBLIC HEARING: (YIN) No ATTACHMENT(S): INFORMATION CONTACT: Nick Waters, eld 3030 Grant Package TELEPHONE NUMBERS: Hillsborough 732�8181 Chapel Hill 9684501 Durham 688-7331 Mebane 3362274031 PURPOSE: To approve submission of a requestfor continuation grant funding from the State Emergency Management Agency to help support the County emergency management program. BACKGROUND: The State of North Carolina provides grants to local government to help support the local emergency management programs. The grants are based on the county populations and a share of the program rust Counties with over 200,000 population are eligible for a 100%matching cost based on contain emergency management functions. Counties with less then 200,000 population are eligible for a 50% match. The grants are awarded each year and may vary depending on the federal funding available_ Staff pursued applying for Me grant as pad of the budget process lest year and was awarded a grant in the amount of$ 19,289. The grant had been fair$20,334 the previous year The grant applied for this year will be approximately at me same level, with the final amount to be determined after the State receives all the applications. FIANCIAL IMPACT: The grant produces funds that offset a part of the cost for new Emergency Management Specialist position approved by the BOCC earlier in FY 2001-02. That position, which has an important role In the regional anti-terrorism planning, will be partially funded through this grant in FY 2002-03. RECOMMENDATION(S): The Manager recommends that the Board approve submission of the grant request and authorize the Chair to sign the grant application. a FUNDING ELIGIBILITY CRITERIA Federal funds adini anumaud threagh the State are available to local gwemmenm to taint In the sort of deve10pio5 and mountainous a"Cvmpmlsennivu Emergency Management pmgtam_ To become eligible for these Ponds, the following criteria must be adhered to 1. ContinuedCMGP funding is contingent upon Completion of all vast Gm6v funding requirements; Every,participant must be established as an Emergency Management agency by appropriate or county reeuluesswo manec; 3. The cootdinemr must have a fall time or Pro time(at least 50%)Emergency Program manager; 4. The political subdivision must have a current Emergency Operations Plan: 5. Employees must be covered by an approved Pay Plan.I however,the Coordinator may be isaimpt from this requirement, 6. The poetical subdivision must have an accepmble local travel regulation plan or senior the Stare travel restrictions; 7. The political sumilivisiou must have an annual submission consisting of a binerawdl Application(EM Form 66) and a Staffing Panem(FEMAForm g5-17); 8. The puliecal subdivision most have an approved FWerafrS tate/LOCaI EMGP Agreement (EhPPOrm 66A);and 1 NORTH CAROLINA LOCAL GOVERNMENT APPLICATION FOR FUNDING SPECIFIC INSTRUCTIONS FOR EM FORM fib 1-IA Type or print the official legal title of the El agency_address,city, xndrlp code Enter the current population for year-mund residents and seasonal residents(if applicable). 2.1 Type or print clearly the name of the local EM Pmemm Mariana and other EM staff by name and tide NO ph. Most he the same title as on Position Description and Snuffing Pattern. 22 Emergency Management Diru:mdCoordhtmr will enter the percent of time devoted to only lmergency Menagemen[constants ( e,2%50%,75%, 100%). hirer the percept of time devoted to Emergency Mnnagemevt activities for each staff member(ia. 2590,50%. 100%). Fa[er total annual salary as of July 1,200E (ROUVd ao the nearest dolls) NOTE: "Total Amoral Salarovo is the amount you need to submit. Pesc di ages)will he calculated by the state Office. 3 2 Ewer total amoral paymea i for social security,mtiremen4 insurance and unemployment. 33 Enter(oral aampal expenses for subsistence and transportation as it peruins to the Emergenry Management otfica and consensual. (Round to rbe nearest dollar) 34 Enter total annual expenses for each line item listed NOTE: The total should only include(14)All Other and not Travel(3.3). 41 For State Use Only 4 NORTH CAROLINA GOVERNMENT APPLICATION FOR FUNDING GUIDANCE FOR EM FORM 66 3A ALL OTHER: Administrative Expessices Category All other allo snble expenses are dense which:ue required for the day-to-day operations of the emergency management vincL. RENT(Buildioz or Stwad ALLOWABLE • Rent of building or space occupied by emergency management personnel UNALLOWABLE • Rent for buildings or space which was constructed in part or wholly,with Federal Innis. • Rent for space occupied by employers assipncd from other Stale or local governments (mlltime Or part-tome). RENTAL (Motor Vehicles) • Rom for Unipoeary Possession or nor of rubber vehicles mil¢ed SOLELY on the Administration of Emergency Management Pretreat. • Vadeles must be noted from an established firm nEddly umud in the business of renting.Payments must he in acwrdmce with the terms of a wdtwn cements. UNALLOWABLE • EXPEMI)MRES FOR TIM FURCHASE OF VEHICLES. 3 DAY -TO -DAY(1PDRA'I TONAL EXPENSES hems allowable for the day-to-Jay operations of We Emergency Management Office are postage,office supplies, telephone service.utilities', ja ctia nV gsmdial services ore allowable, however limited to pro rata sham of cost If Shared, OTIHERS (Suecifv) • Administrative Option Equipment Pedh ne and repair of Administrative Office Equipment and involve(limited to cost of office machines,equipment and furniture conducted)for adedilusvationpnd opeadone of the Emergency Management Moo. • Automated Data Processing(ADP)Equipment and Software Contribution for ADP equipment and mftwae an;limited to the pm ram share of the ADP equipment which supports to emergency mane adnmt activities. Purchase or rental of ADP equipment must have prior approval of the FleMA Rey onol Doctors.Rotor to CPG 1-3(Dated Sm2),Chapter 15 for additional information. • Mobile and Portable Communications Equipment Peduat ContrbutOUS for mobile and portable co®rmnfoations equipment are turned to costs of equipment for day-toJay meargency maaagdment business for emergency nagament p<vpnnd (ycnonnd mtttl cowry posmons listed on FEMA approved staffing record). • Liability Immediate costa for Emergency Management aduduiatraOVe faalifind vehides,or ideprideved. Pae LeferoCPU 1-3DaW8 192 Chaala2 Pazaaaoh 2-IS]or border dews on Allowable and Unallowable Cents NORTH CAROLINA LOCAL OOATRNMENTAPPLICAISON FOR FUNDING 1.1 Official Agency Name: Orange County Emergency Mmlagcmcnt 1.2 Addroas: PO Bid:8181,H ftwneugb,NC 2M78 1914 New Hope Chinch Road Chapel HL,TvC 27514 1.3 Population: Year-ra od 118,229 1.4 Population: Seasonal(ifapplicable): LOCAL EMERCENCV Me1VAGEMENT STAFF BUDGET 21 Indicate ammo)percent of time devotodm Emer3eoey Mmugulam eoti.ities. - Please do not include ERIS,9-1-1,PIm Marhal,Safety activities,ern - 22 3.1 32 Time Salary Benefits EM Progam Mnnagar(Name) Nickwerts 25 99,580 14,118 1 Man BmnlName—Tore) a. Deputy Direomr/Pare Marshal Mike Tapp 20 53,869 ! 10,592 b. Deputy Director/Communications Gwen Snowden 20 53.867 13,346 c. Deputy Dnemm/6MS Kem Nbe rn e 20 52,554 12,821 d Administrative AasismutW Teary COmar 15 34.924 8,281 5 NORTII CAROLINA LOCAL.GOVERNMENT APPLICATION FORPIINDMG (G ued) OPERAi GEXPENSES 3.3 Travel: - 41 FOR STATE USE ONLY Subsistence &Trarepottadon $2,000 Approv Salary AcaeSts TOW Coard a. b. 34A1101mir: d. - Rental 400 Trevel li All Orher Postipc 150 Total i ALLOCATION Office Supplies 200 Cnord. Telephone 300 n unrue, 150 d. Travel Omer(Specify) Apabc. Tmal Final 341 1.200 TOTALALLOCATION $ Verification of percent of times deveed to Emergency blmngemeul Aotivitics *Does NOT include amount shown in 3.3 (rreve0 EM Form M(Ree.01 V) Mguatnre Of COOrdNObr 6 INSTRUCTIONS FOR COMPLETING EM FORM 66A (EMERGENCY MANAGEMENT GRANT PROGRAM (EMGP) AGREEMENT RESULTS LIST) The Store and Federal required activities are listed on EM Form 66A(Ikdemi/SraMEM(aP Agreement Resolm list). It is impartial that the Finance Officer and the local Chief Executive Officer have information and knowledge of the local EM program and the financial stares of the local EM Agency.By coordinating the program emphasis with your county officials,the Stoic's "Comprehensive Emergency Management Cllrepa"and the State and Federal required activities,your partnership ag ment should sale as a mamer plan for the you s acmmts. The EMGP Activities Results list requires the signemrt of the local Etvl Coordination,the local Finance Officff. and me(Trust E1CCUJVC Officer(the last may le;the same individual_ Your EMGP for FY 2W2 will be monitored quarterly by your Area CooNianror. Spmific quarters will not be seed for FY 2002 work. This enables added Flexibility,to the planning and exeomern of your objectives. REPORTING EMGP Repom are recorded.Thus,reports curve a vital role In the evaluation of your agency's perform in the completion of acharmad aedndes, and in the prepar v n of reports the State mustPmvfde m FEMA.ce Your reports Wit be made by vovr Arev Coord'ne or efrer quarterly coast Imi on no later than 10 dais follow tie the f each quaracred.Each report(after the irddal report)will incorporate and supercede flat prior report. The Division doe re pant ums[anas may prevent flue accomplishment of a scaeduled scdviD.AAl t for recisions or substitution of an uoui,smant 1 must be irradiated in isildra,s,the Director of Emergence Manarsomment,through tht armostriate Branch M FEDERAWSTAT (XO FY20U1 EMGP AGREEMENT AGENCY: Orznuefnvnry Fmenmcv MVn pemenr This is as cernry that the above names agency agrees to successfully activates the acriviriee below in full parNeraltip with the Noah Caroline Division of Emergency Mauagement and one Fodwal Emergency Management Agency. The apprnpnem Branch Manager andtar Area Coordinator will review tied progress ofthis agrewnent gvertwlywiN the local EmageicyM®agemmt COoNmamr. This mportwlll also di the basis for nomhumd finding during dus flArd year_ Please IiA in priority the Emerpcucy MnuagsoaiS A:tJAUes you will work on or complete this fiscal year However,as outlined in the Department of Crime Conrad Aid Public Seety�s Strategic PULL you and requesR4 to complete the tdlbxing serially: 2002.1 PormulAnComplere your County Capaluiry AssessmentofRerAdwss(CAR)tool. 20022 Sign-up as a Mutual Aid participant. Completion of this allt»menL Loll willProvide you mum uuiihtasto watch local emergency Paris W unplamam Nat will antenna local eePabllit to for delivering pm aid post AsaAer servlces. Attended the Emergency MSVagemer[workshops Updated the Counry MWo-lhlevd Pmugwoy Plm Provided CS routing to county department Compleb Couaty,Hnxmd Mingmlon Plan 8 E1viForm 66A(RCV.01101) io EMPnrm 66A(Rkv.01/O1J Assistance braille Division ofEmerpary h1bra4em or the FCGCrai Emergency Managemem Agev _ mPomplembee mergencywillhemade prolzrblaW®aomage each]vrisdlulonmpvrticlpace ma Comprehensive EmerKmcyMmagemm[progam. SiSV,^,..of LOW Emergenry MamSemem COOrdwatw Signaeve of1-mai PinmoeOfficer SignaNre oflocal CM1iePExecmive pfficer EM FORM 66a(Rev.01/01) 9