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HomeMy WebLinkAboutMinutes-03-07-2023-Business Meeting 1 APPROVED 4/18/23 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS BUSINESS MEETING March 7, 2023 7:00 p.m. The Orange County Board of Commissioners met for a Business Meeting on Tuesday, March 7, 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice Chair Earl McKee, and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Phyllis Portie-Ascott, and Anna Richards COUNTY COMMISSIONERS ABSENT: None. COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified appropriately below) Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present. 1. Additions or Changes to the Agenda Chair Bedford dispensed with reading the public charge. 2. Public Comments (Limited to One Hour) a. Matters not on the Printed Agenda There was no one signed up to speak. b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Announcements, Petitions and Comments by Board Members Commissioner Richards had no announcements. Commissioner Portie-Ascott said she is having orientation with all of the departments and met with the County Manager, IT, and Human Resources. She said she attended the Pauli Murray Awards Ceremony in support of Delores Simpson and James Williams. She said she received an invitation and spoke at the State Employees Association District 19 monthly meeting. She said she also attended the Hillsborough Chamber of Commerce meeting and met their new director. Chair Bedford said she also attended the Chamber of Commerce meeting and met the new director. She said she attended a Zoom meeting with the Behavioral Health Facility Subcommittee, and the consultant, Sara Huffman. She said they got clarification on the needs of the future building with input from EMS. Vice-Chair McKee said had no announcements. Commissioner Hamilton said she attended the Pauli Murray Awards. She said she attended a student Black History Contest and poetry slam event at McDougal Middle. She said she attended the legislative breakfast on February 27, 2023, and they heard about Medicaid expansion. She said she attended the first meeting with Alliance Health as their new board member. 2 Commissioner Fowler said she attended the Black History Month Knowledge Bowl and poetry slam. She said that the poetry slam was very powerful. Commissioner Richards said she also attended the Black History Month Knowledge Bowl, the poetry slam, and the Pauli Murray Awards. She said that she attended a GoTriangle meeting and that she learned a lot at the discussion. Commissioner Greene said she attended IGNITE, a UNC chapter of a nationwide organization to encourage young women to go into elected office. She said that all of the women on the board were invited. She said that she, Commissioner Richards, and Chair Bedford were able to attend. 4. Proclamations/ Resolutions/ Special Presentations None. 5. Public Hearings None. 6. Regular Agenda a. Orange County Transportation Priority List for SPOT 7.0 / FY 2026-2035 STIP The Board received a presentation of Orange County's transportation priorities for the State's Strategic Prioritization of Transportation (SPOT)/Strategic Transportation Improvement Program (STIP). BACKGROUND: Biennially, the North Carolina Board of Transportation (BOT) adopts a ten-year Statewide Transportation Improvement Program (STIP) that funds and schedules transportation projects throughout the state for all modes. The STIP implements Metropolitan and Rural Planning Organizations (MPO/RPO) adopted Comprehensive Transportation Plan (CTP) and Metropolitan Transportation Plan (MTP). The CTP and MTP are used by the MPO/RPO to determine which projects are submitted for consideration in the STIP using the Strategic Prioritization of Transportation (SPOT) process. SPOT P7.0 Schedule and Process Between spring and fall 2023, MPO/RPOs across the state will submit their limited number of projects— based on their population and total centerline miles—to North Carolina Department of Transportation (NCDOT) for inclusion in SPOT 7.0. These projects must be approved by their respective Boards prior to submission to the MPO/RPO for their consideration. Orange County's process requires the BOCC approve the list of County transportation priorities prior to submission to respective MPO/RPO. Each MPO/RPO has its own unique process for determining which limited number of projects to submit to NCDOT. • DCHC MPO will only submit projects listed in the adopted MTP. • TARPO uses a subcommittee for SPOT 7 project selection. • BG MPO uses a multi-criteria process to determine which projects to submit Before the MPO/RPO Boards approve projects for submission, they will conduct a 30 day public comment period and public hearing. SPOT P7.0 Project List 3 OCTS staff is recommending Orange County transportation priorities be updated so that projects may compete better. A list of acronyms is provided (Attachment 1) to go along with the recommended County Transportation Priority projects noted in Attachments 2 through 4. • Due to cancellation of SPOT 6, staff recommends the same priorities as previously submitted. • Staff is recommending removal of independent bike/ped projects per State Transportation Investment law— North Carolina General Statutes § 136-189.11 (d).(3).c.— o "The Department shall not provide financial support for independent bicycle and pedestrian improvement projects." • Independent bike/ped projects can be pursued through Federal Surface Transportation Block Grant Direct Allocation (SDBGDA) which is part of STIP. The projects require 20% local match and local administration. • Staff recommends adding Old NC-86, NC-86, US-70 and NC-54 as County Priorities for SPOT and other funding opportunities. TRANPORTATION ADVISORY SERVICE (TAS): The TAS met on Thursday, January 26, 2023 and unanimously recommended approval. Orange Unified Transportation Board (OUTBoard) Action: The OUTBoard met on Thursday, January 26, 2023 and unanimously recommended approval. Nishith Trivedi, Transportation Director, introduced the item and made the following presentation: Slide #1 ORANGE COUNTY NORTH CAROLINA Orange County Transportation Priorities for SPOT 7.0 March 7, 2023 Board of County Commissioners Urn 6.a 4 Slide #2 Outline Bar kg round —15—20 minutes - BTI Lave - BtateProcess - MPOIRPO Process - By Bode F Oran ge Counter Priorities —5 minutes(SPOT 6 outcome) — TARPO — BO MPO — D HC MPO Next Steps - MPURPO TGrrGC Subcommittees - NGDOT Action sfrom SPOT STIP Slide #3 Background - STI Lava * Strategic Prioritization of Transportation (SPOT) - N. . -B 136 (DOT)-Article 14B - Orange County- Region D Division 7-Alamanoe. Gaswep, Oran , Giltard and Rockingham • Division •Davidson- Davie,Rowan- Forsyth,and 5lokes • Not Durham- Wake-Person(Dlvislon,5)or Chatham (Divlslon 8) .,u are Orange County—Region D, Division 7 y. 5 Slide #4 Background — STI Law '"" "°�A "pr Paea�aorfrrrraa� RW.nu Orange County and member R Imo ;•`WROO Jurlsdtcteonssubmlttin� projects through MHC MPO, •°'" "sic �' °°`� SG MPO and TARRO WPM �ara+EumV s' compute against: 'v3r. Piedmont Triad RPO ,f� Greensboro M P%O ° °W. NW Piedmont RPO Winston-Salem MPO IRC�rt High Point MPO �'J••� - Oabamrs-Rowan MPO Not DCHC MPO or CAMPO a Nishith Trivedi said projects submitted by Orange County or jurisdictions within Orange County do not really compete with projects east of the county but do compete with MPOs to the west. Slide #5 Background - STI Law & NC Process 0 Strategic PHoritization of Transportation (SPOT) - N.C.G 136 (DOT)-Article 14D - 1$ 10 ( -4) I � I Orange county, Reg. D. Div.7&9raruQe County Div.7 M Lill,•Junsdictlon SInglo Jurisdiction OEM= • 100% Data - 70%lpoints-Data 50%/points-Data • No local points • 15% local points 25% local paints • 15% Division points 25% Division points • Population among 7 Equal arriong 14 Reg. Divisions x 6 Slide #6 Background - NC Process NCDOT Does not determine how projects are sunmltted 40-————————————& NCI OT DOT appme+ d schedU la,welgnts,criterla, process,etc- Local Mpoi .• Gov't RPO RPOI Identify NCD '• ct projes *mft ■ and ` imited provide Draft submit to fjerls local STIP tug P()J to Inpul RPO By Summer Fall Sprint- Fall spring 2023 2023 to Summer 2024 2023 winter 2024 2023 Commissioner Hamilton asked if other states make project decisions this way. Nishith Trivedi said no. He said they have quantitative measures but there are different processes. He said the main process of this is to remove politics out of the process and make it data driven. Commissioner Richards said it seems that some of the projects that were said to be less likely to be approved still had a higher crash rate. She said that it seems it's partly quantitative but other criteria come into effect. Nishith Trivedi said there are slides coming up that will show the criteria and evaluation. Slide #7 Background — MPO/RPO Process CC_349G.90HCa TA&-1,, {ampfdtierulre Stato mqulrarnant-MROs a�14PM Trans tettan Plerr VWOh sll MUM aee&FdWW&E P'O4' hroMtw Stetemant,Ikkie(+orb tleadg no YearMM 1iaqu+rs#1"Wly•M"only, GC-2i@9&4p•iGi N4atropv]Itan HEUSI L*MtralhL pdenr.Y g Trars�aPtalloe�{an _ - SngT ariariti:atfon proem- 7C-+?evaY�seas} 0.edulkdilSTEP 1D YtarState Trarmportadan ImpravarrMi 11 ruriae.Pasien 4 gm-iranmc-tw(HE PA) Prograrmn C5TIPf Federal Approval of firstq pews [First;years-WMM4TFEp, LatW 5 yeere-developmental] Nishith Trivedi said that Orange County is part of three Comprehensive Transportation Plans. Slide #8 DOIC _ I V ar ^-h•��FSl�+�f 1! ••�! •�•„•� • •1 �F rKrt� 8•�]i1SIfrT-0a C♦rr AuouLL MIS jprahocr TP .••,;,,,,,,,.�,�.-..yeti 1w AM ExamplesFlo'r: „d bPC E mld�J 11■f4Ao-�l.kv i L I F E = CYC L ESIi .+u WL11Y'rH1L.1� TIP PROJECT IMPLEMENTATION PROCESS �+ T1# �- 1 n.4r ..... (i.DN-G-RAN-GE PLANNING) t M�a rw j � 1 STIR Or 1 �-----� SIP � TIP i � 1 1 M1�r�M•I��IJ•Y�WIiiFi rIi'r 1 •'N�1}O��l *MIIV� I�TtPfi� TIP. n• br�p•+rtnlp�vsgrcArnoti ar_�. 1 T1 �rp•.�.+rk a�ratixcl b.l.�1.��rµ rlr. i 8 Slide #9 Background — MPOIRPO Process Determined by local Jurisdi oian:& To-own I Town 2 OIL If ,a D C HC MPO-231mode TARPO-22lrwde BG MP'p- 171rnade MON Limited# of Projects NCDOT Districts also submit x#of projects ' Nishith Trivedi said every MPO submits projects differently, but the state does not have a preference. He said that division engineers also submit projects. Slide #10 Background — MPOIRPO Process '_��.�.~ LocalGov't submits projects are to. ; TARPO 6GMPO tily� 1 f 4 MP01RP0 subml#sx#o!projects to NGa[}T limit based on Total pwuwtion in MPOIRPO Total eenEerlirne miles in MFIDIRPO }f ^40 x Gy }i 1 t 8' r;T-I caT13LL1�R rt 9 Slide #11 Background - By Mode Hh�nw3r • Q¢tklC to ROMIS r i r d. .•. WA NIA SicFn- Pedestnen . �rthr �aderal+ LoGeJ F�bls rranuriTticR� t Orange County Orar � Jaunty Reg. b, Div-7&!; MuJll•�u�isdi�l��a1 Div'7 11 Slide #12 Background - Bike/P d limitation 136-189.11. Transportation Investment Strali y Forrnula. (d-)Transportatbon Investment Strategy Formula.- Funds subject to the Formula shall be-distributed as fol lows (6)Dlvlston Need Projects. •Thirty percent( )Of Me fury-dssubjectto this section shall be allocated in equal share to each of the Department divisions, as defined in G.S. 136-14-1. and used for Dlvlslorr Need Projects: 1� Dicycle and pedestrian limitation. - The Department shall not pravide firianoial support for independent bicycle and pedestrian improvement proie�ts, ex-gapt for federal funds administered by the Department for that ururpose. This sub-subdivision shall not apply to funds allocated to a municipality pursuant to G. . 136-41.1 that are committed by the municipality as matching funds for federal funds administered by the Department and used for Ncy�le and pedestnan improvement pro*% This Iimitawn shall not apply to funds authorized for projects in the State Transportation Improvement PrWram that are scheduled for construc�tien as of October 1, 2013, in State fiscal year 2012-2013,2013.2614,or 2014.2015 Q 10 Vice-Chair McKee asked for clarification on bicycle/pedestrian projects. Nishith Trivedi said it is any project that is seeking sidewalks, bike lanes, or multi-use paths only. He said those are local funds or federal funds only. Vice-Chair McKee said it would not apply to a private developer. Nishith Trivedi said no. Slide #13 Background — NC Process Hwy Criteria&Weights(Mobility Default)—NCGS § 136-189.111d)(1-3) Funding PQANTITATIV LOCAL INPUT Category Vata Division MPOIRPO Mobility safeky 1 1 1 0 • Impact Safely= 1 1 1' r SPOT 7 4Yor fF.R$ �9.�.aoirir.iflat irs� cs�lIvipc• 13 Nishith Trivedi said this is the math that goes into the consideration and is also part of the General Statutes. Slide #14 Background — NC Process Hwvy Criteria&Weights(Modernization)— NCGS § 136-189.11(d)(I-3) Funding QUANTITATIVE LOCAL INPUT Category o�ti Divirion MPONPO CONOVIOnalm o'• . . 1 1• r Division , .1... , ,i. Needs *' i SPOT 7 Warkarovd.9OTdo rmt anticipate nySeUngPc• 14 11 Slide #15 Background - Highway Multimodal Complete Streets Highway Projects only Modernizing Urban Areas I y - r � I T 45- I 2' N" 11' if 6' 2' 45 1 5 L 5iclordik Grass Me TVD-01 Tr" Pyre Grm sift mtk SUip lava lane Tana 8drp t 6n'F VN EXAM PLE NCDOT Standard 5#reet Cross Secftn 2E Speecl Limit 25-45 MPH Nishith Trivedi said they have asked for wider paved shoulders to accommodate pedestrians and bicycles. Slide #16 Background - Highway Multim dal Complete Struts Highway Projects only Modernizing Rural Areas f 61 Pawed 5'Paved ShuWder ' 61houMer 5r L _ 1 _ a I it I i• � r�raK�e,dr,ror�r EXAMPLE NCDOT Standard Street Crose Secttan 26 Speed Urnit 45 MPH or Less 2 Lane Undivided 1$ 12 Slide #17 Background — Highway Multinnodal Q-DnJPiet9 StrRfl#s Highway projects onIV Modern izi n g Rura I Area [IL,M [xl.li�l ova 4�r�r• EXAMPLE NCDOT Standard traet Cross Section 2 B Speed LGmit 45 MPH or Less 2 Lane U n-divided Nishith Trivedi said that when it becomes a highway project with a bike-ped component, state funds kick in and NCDOT is involved. 13 Slide #18 Welllr frNWWI114 W r and Drld UrRu! •filliF '•� 1 ••. . •C*Mk fl IMFop'H"Hi Gd H FIilpkr■ t riktYYd e:.•. •+■rkmr■II IgIb0%y r CYR r Iry*M t OIIr-■ t•Jfii71. .■a.rl....r.N rrrfrark m•orn■wlhdy t Cmrxur+ I 4IM w rrlrti4 t ii4■I RWr+ri F} r E•�akw ffiil#riFil •:Y�a■hu, •-rim •f■ohm4■dr■d rir In pKfL `he'd-n .I rjr � -PWw■mk■nn■m■I rr IlrLanb`— 7r11•ti1roJ LQ�r� K�,rariR*+n■14rSµn •C.i1 60*•■dRrq mg o dkbaE■rl aMIN .drum■en■d.+■IrkMlkl� rordpbm■4rlF .L'■■t k'r�■■rryar �hf�ww rNrt+W WWIM F R r6 I+%;.5 Ilm o~JWP k t w:v- ■rJm:kk rrSrd Y m.atfr i •i4nrrutu Illrf■.y■ t RRIFMpt r+�h1C'-•il 6fixr Mr Ivi■ r NR TA'IIIw`Iinl■II Ir,ar�t r t Ft1M I■rH■kil0.1Y/1 • •1•s Ism nYsvc ■LIn[irN"H-&r.--r�L.il R+Frtif Sly]S4Rrb fA1-+I4gn ■rirfrrr■1 ii f[Trnfn on t krakI I■:'"Wpllfurr a-- ■A*p rrwop nc hoomn FIN - -in I=I:rMohr FIr■omi y111111F y',y •KWMIN ErwKmd r6m Piloo Md •EAU rotim drnr rd cpa*rr■rrlf Ak■wr�Ln r rm-■n ffm wml wolbm� +� .N�-•..,•I ••,rlir • F i;&isA wCII k4iF*mAW4 .,+IIII'!L'II:+.a 1lna/ rldorl cME*=on twits III •_Yhif � aril r-DIr" oo-�urawm■ t kdr�Ir _. .. •JIrlarric{.;r■mn6do CIIw Lp AddMtbnr1 Fa t AIIdR M7lraJ1.41% Q1■n m An u■a LMnw NMaa,m.ri. •Sk IEL,Mpu IrW`k--0Ff u11ad *-x AguawmAhowihMOLPAM 1B 14 Slide #19 Background — NC Process Trarisit0peration impact f4umtrer of trips af5e ted by project 15% 10% Demand? Total Trips I Service popumlon 20% 10% Dervsity Efficiency Total trips�Tout revenue seat hiur5i 10% 10% Can Addrtiarrel Grips� 25% 20% Effecbveness (Cost to NCDOT 1 Pespan of project) Prowt TMW_ ■ Route specific vehicles fnew or expansion orgy) Fixed guideway ve+iicles,fixed rotate vehicles,deviated fixed route vehicles • Garrido Fixed guitieway ioommuter rail,mlercity Fall,light raN) 8mfAc of vt:hicle+other(ex-slops r shelters,park and rldes,but pullouts) Bus Rapid Trarmit f BRTD Bus on Shmlder System (BOSS)r Butsway SPOT J.SVorkgra!p& BOT do not asirir.ipatk� rinV chnri ge.s 19 Slide #20 Background — NC Process Transit Capital' Impact Rwrrit*r of trips affected by project 15% Deawndi Rtdervilp Growm Twa for tine Pravlous 5 Years 1 a Density Effociency Efficiency Score tor% Cost Addllional trips r 15% Effectivefles5 (G4;kskt4 NCG DOT I Lifeupan Qfproject) Project Tvpes; PassenW statrcns IndIvidual or bundled slopsishellers * IndIvinal or bundled park and rid*Iots Administratrve !Mainterta+tce buildirigs SPOT Mlhr..inr3tk� inV rha.np 20 15 Slide #21 Background , NC Process Bike and Pedestrian Scolririg (R6_0) 00 F�eeraa F Number of crashes 140%1 sa R[dled sped rrt1l x MI- WA WA 15% ICrMse gm2W+ I QR-3pcl SolulY bW606 K :,::{RSs If?snlwalm lr�o k 5{J§t.}+ f♦;fi NIl4 I zJ' ilSnlnn: lu�ix fJxln�ls R yd§S 6errsrti3Lmmy +ofImmnhamanDL"ayres per sgjNpMenear+silly WA WA I I(Y% Mgeo fir t1ke1p d-E } ratjcnrrim•nadw4!:uyi dlai.e:. Caworh tY a yrrllx y I.-"imW.t We.par.ourcrrrthan in:i NA HM I 10% nalKiiiRNME,lzgWo,MLrM. - Cosa 10 6WCA�iI SPOT 7 Wprka r.inat� inn chrrir%1es I 21 Slide #22 Background - Orange County ❑ Due to Cancellation of SPOT 8, Staff MCOmrnerids same priorities as previously submitted. ❑ Staff recommending removal of independent bikcelped projects per State Transportation Investment lover Forth aro4na General Statutes § 1 -189.11 (d).( ).c. ❑ Independent biWped projects can be pursued through Federal Surface Transportation Block Grant Direct Allocation ( D8ODA) which is part of STIR They require 0% local match and bocal administration. ❑ Staff recommends continuing Old NC-8 , N -86. U -70 and -54 as Counter Priorities for SPOT and other funding opportunities �f 16 Slide #23 TARPO SPOT 6- Prujeds ,A .. f }! 4' � - ,ram�� �..... � r4 �i siko im AM..■ } E -Cedar troy* Road($R-I M44 `may+# ANT 14� J �- PL din game NSF- 7 Mebane Oaks RcM(SR-1 C-D7) • •� _ , ' I—•M1x�— � x f a a.a #2 Furldesd by H igh InvaeVLow Cosl ' 5i'4 08 Staff to pursue Mu tlmodm Corrldar 09+ 10 subn ted as 1 project Counly W 1 more Highway project due to rta Bi lk*iPad pr-�?Pcts. ••y1rF�IT.I I _ ...... _ ,> � A 10 CoUnty Prioritie S - on I y 6 scored 23 Commissioner Greene asked Nishith Trivedi to explain the multimodal corridor study in the TARPO #8 NC-86 Widening project. Nishith Trivedi said that by making it a county priority in SPOT 6, he said that he is hoping to get a vendor to do a study of that corridor. He said that it is similar to the US 70 corridor that became a priority and they were able to obtain a study. He said if this continues to remain a county priority, they can pursue a study through the MPO. 17 Slide #24 DGMPD SPOT B-Projects I { 4 err 'per •■i■■■■■■■■■■■■■■■■■■■■■■■■► yy Wnress�LFFpmrr Road �kvrala x ' .a 7■■h�N�59 FdQOfY�9�t11et'S1�iL Ldr■ ,, �_ ..• ,•'. �....�+.ic�ioinFf�o'a���F��l�l�) ide'nirq'; ■ LebOaon Road s'SS2-13176E - :�1 staff abift Co pUML* r ao �I Muttim4d Gor�idor SludY } fundetl ty DCHC MPQ # —NC DOT submitted as Raiff pmomm N. of mletohar1gtr ,_�� _ t Irllri han not scored } i —waµ.■ewe■ -=* -■- y --- 5 Priorllles- only 3 scored '„IPC GGJY+4, l - 24 Slide #25 .f *■YGGYY■F■■■■■il Y■■F■■■■■■■■■0. __may 3 WC 9E Inprnrefonks Malh orHI%Ex[ough �1L.r� �,� ` EpOkY■Y4�ufu aOV031fi9 rO 21Lk'dhg9GW f ,`r" ;5 f } ■ G Us 74 Canne[Icr ■ •, � � —T'�L- � � } . ■ E Did Cveenetroj5Ey2�•ioo6aRoad + ~■■Y■■■Y■ ■da'F}'�anaCvt'4'�rr7■YY■■Y■' Y'L OrangeGrnxPoaadMR-10451 in Lk"Jj i •,�. ^4+iry _ 1 7S eb.ren Road ■■■ti■■■■■■■y r■■■■■■■r r 14 Eirh•rg�Park Lane Ral Trestle G■■■■■■■■Y■Y p 4 Y n Y p 4 Y■R F F Id r 4■■F.r■' $ Orylge GrfiM6 Pid.wMerirW doM 81*1PEd ., Orange[-■rt4Pubic 7raeportmonG¢uLabr11 17 VehlcWi tje'k $ Ud NG 9E Elko Lanes Flormw3aa Raed9ihe Dam iind MffgaKi :. .�� [: r F •� pR■■■■■■■Y MAMMON fvl 7 f 4■■Y Y F ;c,y+��1'1i• . NI Camxl CJ•Lrcl Roatl BkeNWez7m ` 7!'"A * .f _f ■■d■■■■ � irdaM.CRti'L71�hdd'L A a t �E � °•;. ti 22 51tle�.Yk "Jor� .+u4 i.-. � 23 Ordr■]e Caw-Ridw-dO Padamian Bndge •�+h•• ' 24 I.H9 P6!, aInan 9ndge -- - �- 20 Ds"Drid RC+3C PVEd gxk*v9 •s-0Y'47�wr'e - - ,_ _ r df C*-L-M)m Roo t`■zAre-D our.Y■9■�r.l A 2E Eluhoruxcj*0- '_-,k 27 Tral Connerhon tom Palnol s PoM 53 TYnhers flc 18 Commissioner Greene asked about project 12, regarding Old NC-86 (SR-1009). She said she heard that the reason it is not funded is because it needs to go between two destinations, and the state doesn't consider it meeting the requirements. Nishith Trivedi said that when it comes to bike improvements, it requires connectivity, density, and demand. He said that it has to have a destination. He said there is crash data and it meets some of the criteria, but not all of the requirements. He said Carrboro has a bike-ped plan to pursue areas south of that area. He said they are continuing to coordinate to find the best ways to improve areas of density and rural areas. Commissioner Portie-Ascott asked about the US-70 project and how it was not recommended when it has more fatalities and property damage that other ones. Nishith Trivedi said that with SPOT 6 it became a county priority and the MPS pursued a comprehensive study of that corridor. He said when the study is completed, it will identify specific projects in that corridor that people will support so they can pursue those for future SPOT cycles. He said that he hopes to come back to the Board with key recommendations for future SPOTs in the fall or winter this year. He said the only thing remaining the for US-70 is a potential widening at Pleasant Green. Commissioner Fowler asked what the green and red dots mean on the chart. Nishith Trivedi said the red dots were submitted for scoring and the green are rail projects and are funded. Slide #26 Next Step TIC S u lm-ommittees Roerd a Approve projecs IF I! 0 9tores projects lu Pr -mil F-0- . Updates scores Draft STIP �r, 19 Slide #27 Next Step - STIP Commit/Develop NC DOT Amen d rid ETI P— F$k? 202 1 1 1 1 f �l 1 a� i ma�yy..y�.yy rnc1►�i�ovi ra��yrm� • wIF AIM 1 war asp+rk.r.rr 1-40 Mc L-ning Funded CQmmitt-ed worw��-,r xs� r 1r 1 1.85 'Via a ni ng F unded Ceue by 1 1 Committed 1 Next Step: N E PA I Development (Envlron mental Impact I Rescared every Assessment) I PT cycle + Publ Ic Engagement 1 27 20 Slide #28 Requested Action iTT Update - The Manager recommends that the Board provide comments and consider action on April 18 Next Step - Continuecoordinaticn and collaWration With local jurisdictions ze Slide #29 Question and Comments Commissioner Richards said there were a number of things that were taken off. She asked if the rules changed or what changed that made them reset. Nishith Trivedi said it depends on the MPO and RPO. He said as an example, TARPO, each MPO and RPO has a limited number of projects they can submit. He said he wishes they could submit every project for scoring but they can't. He said they may have 12 projects in the MPO, but other jurisdictions also have projects. He said that number gets smaller and smaller because MPOs and RPOs are the only submitting jurisdictions to the state. Commissioner Richards clarified that they were never prioritized, they were just part of the list of projects. Nishith Trivedi said that was correct. 21 Nishith Trivedi said it did not get submitted, but they always try to find other funds to get the county's priorities done. Commissioner Richards said when it's a county priority, it is in a different category that allows for further study. Nishith Trivedi said that those are the marching orders to him to pursue this project. Chair Bedford asked if when the MPO is voting if that is when the federal flow-through dollars are used rather than the state. She asked if the weighted voting can be invoked for any project. Nishith Trivedi said it is any. He said it is the MPO and RPO Boards that determine what projects get submitted. Chair Bedford said she pushed for geographical equity. Nishith Trivedi said MPOs are allowed to create their own process, they just can't score their own projects. Chair Bedford said the towns have a vote on the MPO. Commissioner Fowler thanked Nishith Trivedi for the presentation and for explaining the process. Chair Bedford said the circle diagram is very helpful. She said they would see Nishith Trivedi again in April to approve the resolution. 7. Reports a. Oranqe County Facilities Master Plan Update The Board received an update regarding the development of a Facilities Master Plan for Orange County, and provided feedback regarding several key planning recommendations. BACKGROUND: At the Board of Commissioners' May 3, 2022 Business meeting, the Board approved a contract with O'Brien Atkins Associates for the development of an Orange County Facilities Master Plan with a 20 year planning horizon. The scope of the planning effort was to encompass all major facilities and programs operated by the County, with the exception of Parks and Recreation and Solid Waste, as these departments will be conducting separate planning efforts. At the Board's May 24, 2022 Business meeting, representatives of O'Brien Atkins Associates presented the planning approach to the Board and received comments from the Board on goals and direction for the effort. Over the summer and fall of 2022, O'Brien Atkins Associates performed the following tasks in support of the development of the Facilities Master Plan: Task Dates Project Kick-Off May 24th, 2022 Planning Goals & Data Gathdoing-July 2022 Space Planning Jul -October 2022 Public Forum November 17th, 2022 Planning Options November 2022 — Present The following facilities planning goals were established early in the process: Provide customer service in safe, secure and accessible facilities. 22 • Be good stewards of the County's financial and land resources. • Where possible, move out of older facilities that have reached the end of their useful life cycle. • Consolidate departments and services to gain efficiency. • Respond to floodplain issues. The Data Collection phase of work involved gathering and reviewing plans, drawings, previous studies, including the Facilities Condition Assessment completed in 2021. The assessment identified that a significant portion of County owned facilities will be nearing the end of their useful lifespan within the next five to ten years. Some of the buildings nearing the end of their useful life include: • Central Recreation Center • District Attorney Building • Efland Cheeks Community Center • EM — Station #1 (will be transitioning to new Waterstone EM facility) • Old Environment&Agriculture Center (EAC) • Old Jail • Southern Human Services Center • Whitted Building A— Health Department A copy of the Executive Summary of the Facilities Condition Assessment is included as Attachment#1. The Space Planning phase identified an additional 111,891 Departmental Gross Square Feet (DGSF) of space needed by 2040. This translates into a Gross Square Foot (GSF) need of 156,732 by the year 2040. The chart below summarizes this information. Net Change Grossing Factor by GSF Space Category DGSF Type Needs bt 2040 Admin 13,090 Office 30% 17,017 Community Service 21,880 Office 25% 27,350 Human Services 25,079 Health 45% 36,365 Justice 23,923 Court 45% 21,653 Office 30% 11,686 PublicSafety 22,807 Sheriff 30% 15,191 EMS 25% 21,080 Support Services 5,112 Office 25% 6,390 Total Space Needed 111,8911 156,732 23 Key Planning Decisions Upon completion of space planning, the work transitioned into the development of master plan options to address current and future space needs. While there are many decisions to be made regarding plan development, the following seven key components of the master plan, along with options and recommendations, are provided below, for the consideration by the Board. Feedback provided by the Board will direct final plan development: Item #1: Disposition of the John M. Link Jr. Government Services Center, 200 South Cameron Street, Hillsborough. Due to environmental issues, this 25,000 gross square foot facility has been vacant since November 2019. Options for this facility include: • De-construction of structure, build parking lot for Justice Center. ($1 M) • Repair and renovate for Justice Center Department needs. ($10.4M) Recommendation: Repair and renovate the facility for growth in Justice Center related needs ($10.4M). Potential occupants include the District Attorney's Office, Criminal Justice Resource Department, Adult Probation, and Juvenile Justice. Item #2: Disposition of the Old Jail, 125 Court Street, Hillsborough: The old jail, constructed in 1925, has been sitting mostly vacant* with the completion of construction of the new Detention Center in 2021. This facility sits on 1.52 acres of prime land in the historic center of Hillsborough, adjacent to the Justice Center. Options for this facility include: • De-construction of this facility, create open space.($1.M) • De-construction of this facility, construct interim parking lot for Justice Center needs. ($1.5M) • De-construction of this facility, construct 26,000 gross square foot Justice Center Annex to meet anticipated growth needs. ($15.6M) This option would be required if the Link Government Services Center is demolished. Recommendation: Short range — de-construct Old Jail building, construct parking lot ($1.5M). Long range— retain land for future development/growth needs of Justice Center. * Note: At present, criminal evidence is stored within the basement of the old jail, occupying about 3,000 gross square feet. When de-construction occurs, the evidence will have to be re-located to storage space at Cedar Grove Community Center. Item #3: Disposition of the old EAC facility, 306 Revere Road, Hillsborough: Originally constructed in 1960 as a grocery store, this 19,087 gross square foot building provided offices for the Department of Environment, Agriculture, Parks and Recreation (DEAPR)from 1987 until 2021, when staff transitioned into newly constructed facilities. While a significant portion of the facility sits vacant, Asset Management Services (AMS) re-occupied a portion of the building in October 2022 to accommodate organizational changes within the Whitted Human Services Building. In addition, approximately 4,000 gross square feet. of facility is used for vital document storage. Options for this 3.84 acre site include: • Continue to operate and maintain the facility and use as AMS office, storage/swing space. Renovations and upgrades would be required ($51VI) 24 • Offer land to a public non-profit or private developer to build affordable housing. This option would necessitate the construction of a new facility to house AMS administrative staff and maintenance shops ($3.6M). In addition, vital document storage would need to be created at Cedar Grove Community Center (50k). • If the timeline to build affordable housing can wait until a new Emergency Management facility is built, AMS could backfill into the current Emergency Management facility. Recommendation: Offer land to a public non-profit or private developer to build affordable housing. Construct new AMS offices adjacent to the Maintenance Building located at 600 Highway 86 North, Hillsborough. If the timeline for affordable housing can wait until a new Emergency Management facility is constructed, AMS administrative staff could backfill into the current Emergency Management facility. Item #4: Sheriff's Office, 106 East Margaret Street, Hillsborough The space planning analysis determined that the layouts of the District and Superior Courts within the Justice Center were deficient and required major re-design to meet industry standards. In addition, the Sheriff's Office, currently located within the Justice Center, is projected to grow significantly by 15,191 gross square feet within the planning period. The following options were developed to address this situation: • Move the Sheriff's Office out of the Justice Center to accommodate growth/reconfiguration of the courts. Construct a new 31,000 gross square foot Sheriff's Office facility on County owned property adjacent to the Motor Pool located at 600 Highway 86 North, Hillsborough. ($17.68M). • Construct a building addition to the Justice Center for Sheriff and Justice Center ($25M). Recommendation: Construct new Sheriff's Office on County owned land adjacent to the Motor Pool Facility. ($17.68M). Item #5: Emergency Management Building, 510 Meadowlands Drive, Hillsborough This 22,069 gross square foot office/warehouse facility siting on three acres of land was purchased and renovated for County occupancy in 2008. In 2019, the facility was renovated to address environmental issues, but some issues persist to this day. The existing facility does not meet industry standards for safety and security, and the building site will not be able to accommodate projected growth of 22,000 gross square feet by 2040. Options for this department include: • Build a modern, 44,000 gross square foot Emergency Management facility on County owned land adjacent to the Motor Pool located at six hundred Highway 86 North, Hillsborough. Cost Estimated at ($28M). • Remain at current location and build a small addition/annex nearby as the existing site will not accommodate the projected growth, ($10.4M). Recommendation: Construct new Emergency Management building on County owned land adjacent to the Motor Pool facility ($28M). Utilize 510 Meadowlands Drive for County storage needs and swing space for construction. Item #6: Central Recreation Center, 301 West Tryon Street, Hillsborough Constructed in 1957, this 19,000 gross square foot facility is outdated and in poor shape, suffering from structural integrity issues, and lacking adequate Americans with Disabilities Act (ADA) 25 accommodations. In addition, the facility will not accommodate projected growth of 6,000 gross square feet in services through the planning horizon. Options include: • Demolish and build a new 25,000 gross square foot facility on County owned land adjacent to the Motor Pool located at 600 Highway 86 North, Hillsborough. ($13.5M). • Demolish and build a new 25,000 gross square foot facility at the existing site. ($13.5M) Recommendation: Demolish and build a new 25,000 gross square foot facility on County owned land adjacent to the Motor Pool located at 600 Highway 86 North, Hillsborough. ($13.5M). This new location is next to Fairview Park, and will enhance recreation opportunities for nearby underserved neighborhoods. Item #7: Health Services, 300 Tryon Street, Hillsborough A portion of Health Department is currently located within the Whitted Human Services Center, 300 West Tryon Street, Hillsborough. Originally a high school constructed in 1925, this facility was subsequently renovated for County functions. The medical and dental clinics are located in the ground floor/basement level of the facility in substandard space. The Whitted complex is old, has limited parking and is difficult to access. In addition, the facility is not served by public transportation. Finally, the existing facility will not accommodate anticipated growth of 7,056 gross square feet during the planning period. The following options were developed to address these concerns: • Construct a new, modern, 39,800 gross square foot Health Services Complex in a commercial district, with ample parking, access to public transportation, and adjacent to major highways — I-85 and I-40. This construction can be phased with the initial construction of the Medical and Dental Clinics, followed by the administrative offices. ($25M) • Remain in the Whitted Center; renovate spaces to better serve County constituents. ($1.6M). However, growth needs will not be met. Recommendation: Construct a new modern Health Services Complex in a commercial district, with work performed in phases over time. ($25M). Backfill vacated Whitted facility spaces with administrative functions such as the County Attorney's office. Item #8: Social Services, Hillsborough Commons, 113 Mayo Street, Hillsborough: A portion of the Department of Social Services is currently located at Hillsborough Commons, 113 Mayo Street, Hillsborough. Originally constructed in 1988, this 56,000 gross square foot facility was a former Wal-Mart store that was renovated into offices and leased to the County starting in 2008. Rent is currently $71,000/month. The roof was replaced by the owner in 2020, but continues to leak from time to time. The facility is fully occupied and will not easily accommodate future projected growth of 12,000 gross square feet. This may be partially offset by phasing in remote/hybrid work options. However, many DSS services require face to face interaction with County residents. The building is aging and will require major upgrades in future years. The following options were developed to address these concerns: • Exit the lease at Hillsborough Commons. Construct a new 64,379 gross square foot DSS facility in a commercial district, with ample parking, access to public transportation, and adjacent to major highways—1-85 and I-40. It may be advantageous to locate this adjacent to the new Health Services Complex, if that project is also approved. ($38.7M). 26 • Remain at Hillsborough Commons. Renovate as necessary to accommodate projected growth (hybrid office arrangement). Consider rental of additional space in shopping center. ($2.7M) Recommendation: Exit the lease at Hillsborough Commons. Construct a new 64,379 gross square foot DSS facility. ($38.5M) Steve Arndt, Director of Asset Management Services, introduced the item. Jay Smith of O'Brien Atkins made the following presentation: Slide #1 71 r'. ORANGE COUNTY FACILITIES MASTER PLAN BOARD of COUNTY COMMISSIONERS' BUSINESS MEETING—PROGRESS REVIEW 1 7 7-23 Jay Smith said they have made good progress. Slide #2 AGENDA - • Facilities Master Plan Need • Facilities Assessment-2021 • Planning Drivers&Goals • Determining Space Needs Iwo : • -. . • Planning Options—Key decisions • Discussion a r i 27 Slide #3 Facilities Master Plan r Need ed Issues Link Bldg. • Bldg. envelope issues • Bldg. occupants relocated in 2019 • Extensive repair required —but feasible Old Detention Building & Site • New Detention Center completed 2022 • Building is Vacant • Total site - 1.52 Acres EAC Bldg. & Site Facilities Assessment. End of useful life within 3 years Opportunity for Affordable dousing Slide #4 Facilities i Master i Plan + Need Timeline Facilities Assessment.....................................Fall; of 2021* Selection of OBA Team..................................March 1, 2022 Project Kick Off...............................................May 24, 2022 Data Gathering................................................June —July 2022 Space Planning................................................July — October 2022 Public Forum...................................................Novemmber 17, 2022 Planning Options............................................November — December 2022 Board of Commissioners Meeting..............March T, 2023 Completion......................................................April 2023 prepared by bureau VMW5 Jay Smith said they had a visioning project with key staff in the meeting room. 28 Slide #5 Facilities Assessment - 2021 tALCLLFTY CONEWHON ASSESSMENT 06 C"tt,W NC ZnY.9 7- W S.idbq Slide #6 Facilities Assessment — Summary Building Report Card * Urang+ highlighted buildings are nearing end of their useful serviceable life (15% of FCI)* * Red Highlighted buildings will soon be at the end of their useful 1-1 rn serviceable life (30% of FCI)" 0 Many buildings will be nearing end of their useful /serviceable life within S to 10 years *FCI=Fa4lily CondItion Index Ratio of Current Maintenance cost{Replacement Value 29 Slide #7 ■ Facilities ■ ig Without maintenance issues being addressed- The following Primary buildings are either nearing or at the end of their useful/ serviceable life within 3 - 5 years: • Central Recreation Center • District Attorney Bldg. • Efland Cheeks Community Cntr. • E M 5— Station #1.....tmoving to Woter's ton e ENM facility) • Old Environment & Agriculture Center (EAC) • Historic Courthouse • Old Jail Facility • Southern Human Services Center. • Whitted Bldg. A — Health Department Slide #8 Facilities Assessment — Summary • Buildings built from years 1800 to 2021 • Orange County owns or Leases 42 major buildings • Total SF is Approximately 795,600 gross SF • No immediate danger or life safety issues identified • High cost of maintaining older buildings 30 Slide #9 Space * ■ Drivers Orange County population has been steadily increasing: 2013 population was 139,785 2022 population has grown to 151,632......an 8.5% increase Population is projected to grow to nearly 180,000 by 2040 Commissioner Portie-Ascott asked if they knew the ages of the increase. Jay Smith said they could provide that data. Commissioner Richards also requested the demographic data and asked if that impacted the results of the study. Jay Smith said the numbers came from the census, and the key takeaway was that Orange County was growing. Slide #10 Space P Drivers • Aging Facilities = Functionality challenges, costly maintenance & repairs • Financial Resources / Budgetary constraints • ADA / Accessibility issues to older facilities 31 Slide #11 Space Planning - Goals • Provide customer service in safe, secure & accessible facilities • Be good stewards of the County's financial & land resources • Where possible - Move out of older facilities that have reached their useful life cycle • Consolidate departments and services to gain efficiency Slide #12 Determining Space Needs All 42 Buildings were toured and accessed - We learned: • General ADA accessibility issues in some buildings y Central Recreation Center • District Attorney • EMS Station #1......(mo0ng to Waterstone EM focr'Itty) • EAC • Some Buildings are at capacity— no room for growth • West Campus Office Building • Library • Existing Justice Bldg. J Courthouse 32 Slide #13 Determining Space Needs e also learned: District & Superior Court spaces are currently deficient: 'Ire Custody' access & holding areas • Overall size of courtrooms • Jury areas • Attorney meeting rooms Spectator/ public seating areas Judicial parking security Jay Smith said these issues are being managed, but they do not reflect industry standards. Slide #14 Determining i ■ Space Needs Departmental Interviews • Location • Adjacency's • Storage Departmental Gross Square Footage DGSF Verification • Building plans were measured to verify the physical size of each department 33 Slide #15 Determining Space Needs Projection Increments • Existing SF compared to industry standard • 2025 • 2030 • 2035 • 2040 / Planning Horizon Mote -A few departments have a significant shortage of existing space compared to industry standards: Emergency Management Services approximately 10,000 DGSF • District Court is deficient by approximately 5,900 DGSF Superior Court is deficient by approximately4,300 DGSF Commissioner Hamilton asked how industry standards were determined. Jay Smith said they have a consultant that compares Orange County to other counties, and there are also national standards that apply. Slide #16 Determining Space Needs ADMINISMTFOU a Ck'rk le the on" Animal!�ervken CATEGORYDGSr 2MDGSF County nq ADMINISTRATION 54,9M 68,025 +13,090 241A COMMUNITY SEIRVIM s 9S,F386 116,965 +214880 23% HUMAN SFkVFCE9 116,748 141,927 +25,079 21% JUST-ICE di s8,677 82,600 +23,923 41% PUBLIC 5AFEW 85,630 106,d37 +22,,807 27% Mull PlObAllon SUPFITY41 iERVICES 2I'Das 26,120 4t5,112 Z41A Approx 112,000 DGSF* 5uperiiar Quin PUBLIC SAFETY " Existing space deficiency is contributing to this figure SUPPORTSERVICES Asset Management Servkes FleetMalnternance Commissioner Richards asked how the Facility Space Needs report was developed. 34 Jay Smith said it came from one of his team members. He said they based the report on interviews with the departments. Commissioner Richards said they are building a diversion facility; they have built a new jail; they're working on policy changes. She asked, in looking to the future, what are the premises that say that the Justice division was going to grow 41% and how the county will operate? She said she is struggling with what they are saying about how they will operate. She said that she had a wonderful experience getting a passport with the county but asked, as she looks to the future, what are the county's core services? She asked when they talk about growth, what is that based on? Jay Smith said it is based on the population growth of the county. He said some departments were already in a deficit that would be made up. He said each department was met with and their square footage was measured and the team learned about what each department does. He said a balanced approach was taken in regards to hybrid work environments. He said a number of different approaches were taken to determine growth needs. Slide #17 Determining Needs DGSF needs to have a grossing factor applied to account for required spaces such as,- circulation / elevators&stairs, restrooms, mechanical rooms etc.... • _ 1 i'4 Y ADMINI5TRATh4N +13,090 Qfflci� +0S� 17,017 Ct1MMUNITVSERVICESS +22,880 Office 254E 27,350 HUMAN 5LRVICE5 +25,079 Health 45% 36,365 [ours 45% 21,654 ,usncr +29,923 33,339 Office 30% 111686 sheriff 20% 15,191 PUBLIC 5AFM +22,807 36,272 EMS 25°rb 21,094 SUPPORT5FRVICE5 IS,112 Office 25% 6,390 156,733 GSF need by 2040 Jay Smith said this growth would occur over the next 15 years or more. He said the plan is a road map that allows the county to plan to answer the space needs. 35 Slide #18 Determining Space Rough Order of Magnitude Cost Estimates are underway for preliminary concepts to solve space needs Building Cost are increasing Preliminarily Estimates thus far: * Cost are Escalated to 2025 * New Construction Ranges $540 f SF to $625 f SF* * includes sustainable strategies such os LEER GOLD certification standards Slide #19 Determining Space Needs — Phasing Short Range 2025 — 2030 Mid Range 2030 — 2035 Shan[ - -�rnti� Range � " r i—.aaar..r.r.e.y�i a rrry.r��r. — Long Range Z035 - 2040 Range in} Ihn�4 nlv�nik:n.rty C+.�n�rti.vn.r py:.-rr.�nry n��n Ifni P..n[nL rr r..r.rvr.-.r.....-.,....�« ur• 15C1e Sw4 pVetllGYLrmra'BW7r�,`dlr+Al4rPPd 1Ml upKLmer�U'[yxrHp9V 1;04b[^R]BVltlr'� iqT CnmrH aV[�BukYiq b.e nirigr[mnny{'rnlulLlrgr.�l Y�s�Ylw llrvr[n FarirF ]u1 W MGd rY.�rrna.r�tir�.r_vr..-_.�rW zn. rirur 5n_nl{ryn;n ypprkAY.n slnraBl+Yn ltl phW eiNMnY min Oil LYR pPNnI iq9 Pe5eb7F7L't0[enT far.v�Wtk lrwrrQ MN 4�is��ae•xa•..-... [ran.�r.f.�r�ravn• smo •r Yrt+Aw�P,e ham£stlu Grvmwob kMStlultl["�Bmmane tl4$51�'�N[Na ia-rr ni �w-o� [• .ncwn it nnr�[rxy—.p.—J.f.H—InSv[r ... �..—�.�... T ..� HRi P.uFtl{emral fiFm nr ilnmr PrlrfSge nr Far.cw Fa<{' w _�i.^rr_n 41R3 rSemoCercol[�sNh tud&[rcarooen spas SSwBhmeniry`-W['r s[r. n1 wo_r_s��.�.._.�..r.on_ 4R3 Ruin hansparmrm BukinLAdddnn 1r K4 aonl plbl. 44 rkmnTrsnsp—an i4[ko—ma MnmrC-1 tlyp&Wbian. MiMid d YRS Buftl Shn C arp .Mini, lSu- pllusrL.E—In SYnIng..l yla I� y •�... .��—ram R��� was grrnvdlr PR.}�1 gPir nl msliq TAh[e[r.bi Y4xk{I_Y nl44ur71n nd 5nn.4 LXn� R 36 Slide #20 Planning Options 8 Key Decisions: 1. Link Building 2. Disposition Old fall & Site 3. Disposition of Old EAC f 306 Revere Road 4. Sheriff's Office 5. Emergency Management Building 6. Central Recreation Center at 1hitted 7. Health Services S. Social Services Slide #21 Planning Options — Key Issues LINK BUILDLING Status—Vacant/25,000 Sr. Served by Geo-the rmal field. Building shell --T .6.$«.rt � _ .F r '' has significant water intrusion problems + + unk Bul ldl na Optwris s : • Repair& renovate for Justice Center departmental needs ! 4fs • De-construct Link Bldg, build parking for Justice Center and River Pa rk Cost ,r•,� • Approx. $10,400,000 million renovation�approx.$420{SF) M.rkv • Approx. $1,100,000 million to de-construct Link Bldg,and build a 100 car parking lot . 6ueid I r rl rli-rs Recommendation • Repair& renovate for Justice Center growth Chair Bedford said that when the architect spoke to them last year, the cost was less to deconstruct and start over. She asked if renovation could include moving stairways. She said the original design was bad. 37 Jay Smith said you can renovate it cheaper than replace it. He said that it would be a complete gutting and then reconfigure the inside to make it a working building. He said it is also a possibility to tear it down. He said that when you think about efficiency, he is thinking about building proximity to the services they provide. He said that all of these are very intertwined. He said he feels confident that the Link building can be renovated and the intrusion issues alleviated. Commissioner Fowler said that the county has been trying to divert individuals from the court system and providing other services that may go in the same building. She asked if those specifics were discussed with staff. Jay Smith said he would follow up on the question and get the information from his consultant. Commissioner Richards asked how the behavioral diversion facility fits into the study. Jay Smith said the study was based on existing facilities, and the diversion facility was not taken into account. Commissioner Richards said that some of the support services could be associated with the diversion facility. She said the facility should be brought into the conversation. Jay Smith said that if there are things that they know about those need to be included in the data. Bonnie Hammersley said when the county talks about diversion, the team that is diverting needs space to do their work. She said that Caitlin Fenhagen was involved in the facility study. Vice-Chair McKee said that if the Link Building is removed, the county cannot rebuild due to proximity to the creek. Jay Smith said that was correct. Vice-Chair McKee asked at what point of renovate does it transition between renovate and essentially a removal. Jay Smith said the "bones" of the building would remain in place. He said if the building was completely removed, the county could not rebuild due to buffers around streams. Vice-Chair McKee said it is served by a geothermal system and if they remove the building does that terminate the geothermal system they spend a lot of money on. Jay Smith said the geothermal system that supplies would no longer function. Vice-Chair McKee said that removal of the geothermal would be a loss and then the space turned it into a parking lot. Commissioner Richards asked if selling the property wasn't an option. Jay Smith said it was not considered since they could use it for space needs growth but it is an option for the county. Vice-Chair McKee said there is another factor to consider and that if he was looking to buy the space, he would drastically reduce the amount he would be willing to pay with the cost of removing the building and that after that deduction is made, the county would essentially be giving it away. 38 Slide #22 Planning OLD JAIL FACILITY & SITE v�Ylrcoerenaer �. Status—Vacant,Property size is 1.52 acers&includes Court St.Annex , I Options ► CP4fr Rr••r Annnv 1. De-construct,build parking Eat for Justice Center needs.Preserve 1 _ - ► land for long range growth J needs `► 2. if link Bldg.is not renovated....De-construct old Jail,build a 1 cwl�l ! 26,000 GSF Justice Center Annex to meet Justice Department kmross CouRhause t � „ I growth needs .. Cast . 1.De-Construct Jail,build new parking lot:Approx.$1,500,000 2.26,400 5F Justice Annex:Approx.$I5,644,084 $645 5F Recommendation ' • Ile-construct old Jail—Build a parking lot and open space ' _ • Preserve space for future Justice Center growth J needs F isrmrre • Site can support 26,440 GSF facility - i ti; �Yer vark i+t�11 Chair Bedford asked if the annex could have office space and courtrooms. Jay Smith said it could be both. He said that district and superior courts both need room to grow. Chair Bedford said she was thinking that the space in Link and the annex at the old jail site might be necessary. Jay Smith continued the presentation and discussed the need for parking. He said at no time was selling the old jail site considered because it is important for future growth needs. Chair Bedford said it was her understanding that courts could not be located in Link. Jay Smith said that is correct and that current growth needs to happen within the courthouse space. Slide #23 Planning Options SHERIFF'S OFFICE Status—29,295 SF on ground floor of existing Courthouse.31,496 5F needed by 2040.Justice Cntr.growth would displace Sheriff's off ice YiueaY,e 3 ' cy�,r� can k Options 1. Move out of Courthouse—build new Sheriffs Office at Motor Pool Site j _IG1�L7 CwA•r 7isi rrct ' �niror� 2. Remain in Courthouse-build 3 story addition onto East side ofY f. existing Courthouse for Sheriff and other Justice Department needs Cast �} 1. Approx.$17,680,000 (31,000 SF @$565 f SF) 2. Approx,$25,000,000 (40,004 SF) iA Recommendation i kiY4r PFrk j • Build new Sheriff's office at Motor Pool Site 1 i 39 Commissioner Fowler asked for clarification of where the Motor Pool site is in relation to the detention center. Vice-Chair McKee said it was north of Highway 70 on Highway 86. Commissioner Fowler asked if it is preferable to not be near the detention center. Vice-Chair McKee said that is something that needs to be discussed with the Sheriff. Jay Smith said he looked at co-locating the Sheriff's Office with the Detention Center, but that would require buying additional land because there is not currently enough room. He said that purchasing land, adds to the cost. Vice-Chair McKee asked if this has been run by the Sheriff. Jay Smith said they met with him but not this specifically. Chair Bedford asked if the Sheriff's needs could be accommodated at the old EAC. Jay Smith said that will be discussed in a moment but they thought they might use that for other opportunities such as affordable housing. He said they can explore other uses. Commissioner Richards asked if the old jail site could be used for Sheriff's Office needs. Jay Smith said it could be if the justice department needs are not as large as they are. He said that the Sheriff is usually remote from the courthouse specific but it could be located there. Commissioner Richards said opening up the bottom floor gives room for other people to move there. Jay Smith said they wanted to keep the judicial component as glued together as possible. Vice-Chair McKee said some space will need to be retained for the Sheriff's Office in the Justice Center to meet the needs of moving people in and out. He said that right across the street would work but nothing further. Jay Smith said one of the things that was considered was in-custody holding, as well as the day to day needs of having Sheriff's deputies within the courthouse. Slide #24 i i EAC BUILDING AND SITE Status— AM currently located there.Also used as storage&swing flex 7 space.Total site=3.84 Acres { y i Options _ 6T 1. Offer land to a non-profit or private developer to build affordable t. housing Z. Continue using as storage&swing/flux space Cost F Affordable housing option =No cast to County • Build new AM5 building at motor pool site Approx.$3,600,000 � • Continue use-storage&swing spate. Reno►rations=$5,000,000 f' Recommendation 4._ Offer the land to a non-profit or private developer to build an + affordable housing project Commissioner Hamilton asked if they knew the value of this property on the private market. Jay Smith said there is a real estate broker on their team but he does not recall the figure off the top of his head. He said that it was lower than what he thought it would be. 40 Commissioner Greene said she has had her eye on this piece of property for affordable housing. She said that she thinks that it is increasingly a good option in Hillsborough because property is going up in value all over the county. She said that one of the ways you gain tax credits as a non-profit is to show efficient use of the land and this allows them to compete. She said this could be like the CASA project in Chapel Hill. She said this property is located in town and is close to transit and jobs. Vice-Chair McKee said that "no cost to the county" should be "minimal cost." He said there is always a cost. Jay Smith said that is fair. Commissioner Richards said she likes it and this is a way for the county to participate in the housing crisis in the community. She said that this would be in addition to the safety net services the county provides. She said she saw the new Perry Place project where half the project was in Carrboro and half in Chapel Hill and this made the project work. Chair Bedford said that this site has been in discussion for several years for use in affordable housing. She said she wants to make sure that if it is used for Affordable Housing, that it is used for those at 30% AMI and below. She said they also have discussions on the Greene Tract coming up. She said that donating it to a non-profit partner might work. She said that she does not know how far back the building goes or what it could hold. She said that she understands that they had to buy the land for other facilities and how reliable is the prediction that they can actually part with this land, given the cost of land and limitations of water and sewer elsewhere in the county. Slide #25 i i EMERGENCY MAN GMENT BLDG Status—Facility does not meet industry standards far safety&security. Current Emergency Management Building(EMBI is 22,G69 SF(deficient by 10,000 5F).44,000 sr needed by 2040.Site is not suitable to expand on and meet necessary security require merits and upgrades. Options r # 1. Build a modern EMB at the Motor Pool site, backfill with other County functions) a sell the property as surplus . 2. Build an annex near the existing facility f, Cost •ption 1!New EMB,Approx. $28,0W,0W($636 f 5F) t F •ption 2:Build Annex,Approx.$lu,4w ow Recommendation • Build new EMS facility at Mortar Pawl site—use ex building for general storage and flex 1 swing space Commissioner Fowler asked if there is room at Motor Pool for both EMS and the Sheriff's Department. Jay Smith said yes, that the site had been studied for that. Chair Bedford asked if there is space for more out there. Jay Smith said that it can accommodate several buildings and potentially even more buildings. 41 Bonnie Hammersley said the adjacency to Fairview Park probably contributed to the site not being considered for the detention center. Jay Smith continued the presentation. Chair Bedford asked why the EMS existing building is not up to standards and asked for a definition of"hardened." Jay Smith said that there are meeting rooms that are required today. He said that "hardened" means secured and you can't drive up to it. He said there are also requirements for redundancy for 911 and other services. He said that it is not up to the modern standards. Steve Arndt said the original building was a warehouse and was converted into an Emergency Management facility. He said that the current building is not structurally able to withstand a tornado or hurricane. He said they have to move to a backup 911 center if there is a threat of severe weather. He said it is deficient in a lot of ways. Jay Smith said that the cost to build a new Emergency Management building is higher due to these considerations. Slide #26 Planning Options — Key Issues 7�1 CENTRAL RECREATION CENTER Status—Building is in poor condltiion and very outdated and cannot n accommodate projected growth of 6,000 GSF , Options k 1. Deconstruct, Build 25,000 GSF new modern Gym facility at � , Motor Pool site near Fairview Park. 2. Deconstruct and build new modern facility at Whiffed y 4 Cost i whNEed&oldln� Option 1:Approx. 13,520,000 $540/SF , Option 2:Approx. 13,520,000 $5401SF Recommendation 5 3 Build new Central Recreation Center at Motor Pool site near Fairview Park due to space constraints at the Whiffed site. Chair Bedford asked if Transportation would stay at the Motor Pool site with all of these other relocations. Jay Smith said yes. He said the growth needs at Transportation would be accommodated by building an addition on to the existing Motor Pool building. He said that the Sheriff's office could then be accomplished. He said another option is to replace the central recreation building that is in place. He said he likes the idea of moving out to Fairvew Park because it opens up opportunities near the Whitted Building. He said that the recreation building could be used for parking or employee amenity space. Commissioner Fowler asked if there was room for all of that at the Motor Pool. Jay Smith said yes and that he has those concepts developed. He said when they meet back again that will be the time to share those with the Board. Steve Arndt said that the Motor Pool site is a huge piece of property that is owned by the county. 42 Ja Smith showed the Motor Pool Site. AMI Z. i. Jay Smith indicated on the slide where some of the future buildings could be located. Commissioner Hamilton asked if traffic issues have been considered when locating all of the possible departments at the Motor Pool site. Jay Smith said not at this point. He said if these projects come to fruition, a traffic impact analysis will have to be done. Commissioner Richards asked if the Motor Pool site is served by public transportation. Nishith Trivedi said it is part of the fixed route service. Slide #27 Planning ! ■ Issues HEALTH SERVICES Status—Located in Whitted Building(a 1923 High School). Med&Dental clinics in basement—substandard space.Site has limited parking& public transit does not serve the site.Whitted cannot accommodate Health's growth needs of 7,056 G5F Options 1. Move Health out of Whitted-Construct new modern 39,800 G5F Health services complex in a commercial district with ample parking and public transit near major highways.Phased development can occur. 2. Remain in Whitted and renovate to accommodate Health's growth&expansion needs of 7,Q56 G5F.* *Other Departments would not have room to grow.Parking requirements could not be met withou t impocting current uses an site Cost Option 1:Approx.$25,W0,000 ($625/SF] Option 2:Approx $1,6W,00 ;$225/SFj Recornmendation Build a Health complex on a site near major highways,with ample parking and a bus route • Buildout campus in phases(medical&dental clinics followed by administrative spates) 43 Jay Smith said this option would be a large range project, not an immediate consideration. Slide #28 Manning Options SOCIAL SERVICES Status--Social Services is located in Hillsborough Commons in an old 56,400 SF Walm art facility built in IN&This building is leased—the rent is currently$71,000 J month and half is subsidized by the federal government. Social Services is projected to grow by 12,000 GSF which will be very difficult to accommodate in this building. Options 1. Exit lease and construct anew 64,379 GSF facility in a commercial district near major highways with ample parking and mass transit available.Consider pairing with a new Health Complex if it is approved 2. Renovate Hillsborough Commons to accommodate 12,000 G5F growth* * Canting entan leasi►rg other space within the building Cast Option 1:Approx. $38,700,000 ($605{5F) Option 2: Approx. $2,700,000($225f5F) Recommendation Fmit the lease at Hillsborough Commons and construct a new Social Services complex Slide #29 Next Steps : Discussion 8 Key Decisions: 1. Link Building 2. Disposition Old Jail Facility & Site 3. Disposition of EAC f 306 Revere Road 4. Sheriff's Office 5. Emergency Services Building & Central Recreation Center 7. Health Services Next Steps DBA Team: 8. Social Services • Refine Planning Options • Refine Cost Analysis • Prepare Final Facilities Master Plan Report • Give cost data to Budget Office 44 Slide #30 Conclusion Thank You for your input l We look forward to meeting with you again soon. OBB O'BRIEN ATKINS Commissioner Richards asked about the intention for the Southern Human Services Complex. Jay Smith showed a slide of the Southern Human Services Complex property. _- _ Ra4rrt874a1r1 '� Se mour Senlar[eater � t { 1 i 1+ - r .x tr }hrttdn i!['JltlS 6alttlla • . r �T •'+ry Jay Smith said they have looked at that location. He said they are intending an addition to the building. He said that would accommodate the growth needed for that facility. 45 Commissioner Richards said it is a huge piece of land and was wondering why it didn't come up in a different context. Jay Smith said it only came up in regard to expansion. He said they didn't look to accommodate other growth needs but it could be included. Commissioner Richards said she heard conversation about land acquisition. Steve Arndt said there is also a veteran's memorial on the property. He said that the potential for growth it made the most sense to build an addition to the existing building. Vice-Chair McKee asked if they have seen schematics on possible growth for the Southern Human Services Center. Bonnie Hammersley said yes. She said there was a dental clinic that was going to be put in, but a mobile unit was bought instead. Vice-Chair McKee said there has been discussion of expansion of the Seymour Center as well. Commissioner Richards said it seemed like a prime option given its proximity to transportation. Chair Bedford said it they had wanted the old growth forest to remain protected but that is a site for potential affordable senior housing as well. Commissioner Hamilton thanked Jay Smith for the presentation. She said the Board makes decisions not only for county facilities, but also for public schools. She said when she looks at decision-making, she considers all of the capital needs in the county. She said for strategic planning it is great to have this document. She said her understanding is that it is unique for counties to provide direct clinical services. Commissioner Fowler asked if co-locating Social Services and Health at the Southern Human Services center was considered. Bonnie Hammersley said it has been a practice of Orange County to have them together and that is being researched for Hillsborough like in Chapel Hill. Commissioner Portie-Ascott asked about the use of Cedar Grove Community Center. Jay Smith showed a slide of the Cedar Grove Community Center property. Other Planning Moves M1 �/ I � fFfF 9Nf { i4 tr EAC Building 306 Revere Road Cedar Ridge Community Center 46 Jay Smith said the property is being used for storage. Vice-Chair McKee said the southern wing is used by the community center. He said there is not a large amount of space. He reviewed the current uses of the Cedar Grove facility. Steve Arndt said that the current condition of the storage area is poor. He said they envisioned it as upgraded so that it is properly conditioned and it could be used for flex purposes. Vice-Chair McKee said the wings were saved to keep the appearance and the structural integrity of the buildings. He said the community's desire was to keep the wings. Commissioner Greene said there was a plan about 10 years previously regarding the Southern Human Services Campus. She said there is developable land there. Vice-Chair McKee asked if there is a corner of the property next to wetlands. Commissioner Greene said yes, but there is plenty of land for building. Steve Arndt said there was a planning study and it doubled the parking at the center. Vice-Chair McKee asked if the Seymour Center was built out to the original plans. Steve Arndt said he was not sure. Chair Bedford said it was a lot to take in and a lot of money. She said it is not financially attainable. She said her first thought was the needs of health and safety. She said she was interested in the facility needs of the schools. She also asked what the costs of maintaining the current properties are. She said that there is always the possibility that needs change in the future. She said that that Board should tour and visit some of the properties to get an understanding of the needs. She said she would like to know what the most critical needs are. Bonnie Hammersley said the purpose of the report was to give the Board the findings, and that no action was needed. She said that it is a long-term plan. Chair Bedford said they would like to have the results of the 2020 report card. Steve Arndt said that it was included in the agenda packet. 8. Consent Agenda • Removal of Any Items from Consent Agenda • Approval of Remaining Consent Agenda • Discussion and Approval of the Items Removed from the Consent Agenda A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to approve the consent agenda. VOTE: UNANIMOUS a. Minutes The Board approved the draft minutes for the February 7, 2023 BOCC Meeting as submitted by the Clerk to the Board. b. Motor Vehicle Property Tax Releases/Refunds The Board adopted a resolution to release motor vehicle property tax values for four(4)taxpayers with a total of four (4) bills that will result in a reduction of revenue. c. Property Tax Releases/Refunds The Board adopted a resolution to release property tax values for eight (8) taxpayers with a total of nine (9) bills that will result in a reduction of revenue. d. Late Applications for Property Tax Exemption/Exclusion The Board approved four (4) untimely applications for exemption/exclusion from ad valorem taxation for four (4) bills for the 2022 tax year. e. Reappointment of Tax Administrator The Board approved a resolution reappointing Nancy Taylor Freeman as Orange County Tax Administrator to a term of four years, effective April 3, 2023. 47 f. Resolution Authorizing Orange County Transportation Services (OCTS) as a Direct Recipient for Federal Transit Administration 5307 Grants The Board approved a resolution authorizing Orange County Transportation Services (OCTS) to file applications with the Federal Transit Administration (FTA)to become a direct recipient of 5307 Grants. g. Approval of Congestion Management and Air Quality (CMAQ) Protect The Board approved Orange County's Congestion Management and Air Quality (CMAQ) and Carbon Reduction Program (CRP) project, and approved the associated Resolution. h. Designation of Applicant's Agent Update for Orange County Application for FEMA's Hazard Mitigation Grant Program-Hurricane Florence The Board updated the designation of an agent for Orange County's application for Federal Emergency Management Agency's (FEMA) Hazard Mitigation Grants Program for repetitive loss property acquisition for property most recently suffering damage on September 14-17, 2018 during Hurricane Florence. L Approval to Transfer Properties Back to Caldwell Fire Department Insurance District from East Orange Fire Insurance District The Board approved the transfer of properties back to the Caldwell Fire Insurance District that had previously been transferred to the East Orange Fire Insurance District due to not being in the rated insurance district prior to the certification of Caldwell Fire Station 2. j. Two Proposed Contract Amendments to the Existing Three-Year Interlocal Agreement between Orange County and the Town of Chapel Hill Joint Funding for the "LAUNCH, Inc." Small Business Incubator The Board approved two proposed contract amendments to the current three-year Interlocal Agreement between Orange County and the Town of Chapel Hill that financially supports the LAUNCH, Inc. entrepreneurial small business incubator. The amendments are based on 1) LAUNCH, Inc. having physically moved from 306 West Franklin Street, Chapel Hill to 136 East Rosemary/137 East Franklin Street, Chapel Hill; and 2) LAUNCH, Inc. now using the County's funds to support operating expenses as opposed to lease payments. k. Opioid Litigation Supplemental Agreement for Additional Funds The Board amended a Memorandum of Agreement (MOA) with the State of North Carolina regarding the disbursement of settlement funds related to the national opioid litigation by entering a Supplemental Agreement for Additional Funds (SAAF). I. Signature Authorization for Greene Tract Deeds Property Transfer The Board authorized the Chair to sign the Greene Tract deeds to allow for the transfer of property with the Town of Chapel Hill and the Town of Carrboro. m. Supplementary Application Questions for the OWASA Board of Directors The Board approved supplementary questions for applicants seeking County appointment to the Orange Water and Sewer Authority (OWASA) Board of Directors n. Boards and Commissions —Appointments The Board approved the Boards and Commissions appointments as reviewed and discussed during February 16, 2023 Work Session. 9. County Manager's Report Projected March 9, 2023 Joint Meeting with Schools Agenda Items Presentation by Orange County Schools on Topics of Interest Presentation by Chapel Hill Carrboro City Schools on Topics of Interest Projected March 14, 2023 Work Session Agenda Items Boards and Commissions —Annual Work Plan Summaries (Second Group) Discussion on Potential Amendments to the Orange County Arts Commission Advisory Board Policies and Procedures 48 Review of Upcoming Boards and Commissions Appointments Bonnie Hammersley reviewed the topics for the upcoming joint meeting with the school boards and the March 14th work session. She said that there likely be a grand opening of Blackwood Farm Park on May 18tn 10. County Attorney's Report John Roberts had no report for the Board. 11. *Appointments a. Affordable Housinq Advisory Board — Appointments The Board discussed and approved appointments to the Affordable Housing Advisory Board. BACKGROUND: The Affordable Housing Advisory Board prioritizes affordable housing needs and assesses project proposals. The Board also publicizes the County's housing objectives, monitors the progress of local housing programs, explores new funding opportunities, and works to increase the community's awareness of, understanding of, commitment to, and involvement in producing attractive affordable housing. The Board of County Commissioners appoints all fifteen (15) At-Large members. The Board of County Commissioners discussed appointments to this board at the February 16, 2023 Work Session and agreed by consensus to consider the following individuals for appointment on March 7, 2023: NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Sarah Adams At-Large First Full Term 06/30/2025 Mary Towell At-Large Partial Term 06/30/2023 Matthew Arlyn At-Large Partial Term 06/30/2024 Lynn Nilssen At-Large First Full Term 06/30/2025 David Parrish At-Large Partial Term 06/30/2024 The following position is presented for Board consideration: NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM BOCC At-Large Partial Term 06/30/2024 Appointment If the individuals and vacancy listed above are filled, no vacancies remain. Tara May introduced the item. A motion was made by Commissioner Greene, seconded by Commissioner Fowler, to approve the appointments of Sarah Adams, Mary Towell, Matthew Arlyn, Lynn Nilssen, and David Parrish to the Affordable Housing Advisory Board. 49 VOTE: UNANIMOUS A motion was made by Commissioner Greene, seconded by Vice-Chair McKee, to leave the remaining position vacant for the time being. VOTE: UNANIMOUS 12. Information Items • February 21, 2023 BOCC Meeting Follow-up Actions List • Tax Collector's Report— Numerical Analysis • Tax Collector's Report— Measure of Enforced Collections • Tax Assessor's Report— Releases/Refunds under $100 • Memorandum — Greene Tract • Memorandum — Blackwood Farm Park Phase II — Construction Project Progress Update 13. Closed Session None. 14. Adjournment A motion was made by Vice-Chair McKee and seconded by Commissioner Fowler to adjourn the meeting at 9:28 p.m. VOTE: UNANIMOUS Jamezetta Bedford, Chair Laura Jensen Clerk to the Board Submitted for approval by Laura Jensen, Clerk to the Board.