HomeMy WebLinkAboutAgenda - 04-18-2023; 8-a - Minutes 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 18, 2023
Action Agenda
Item No. 8-a
SUBJECT: Minutes
DEPARTMENT: Board of County Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919-
245-2130
PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board
as listed below.
BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board
has the legal duty to approve all minutes that are entered into the official journal of the Board's
proceedings.
Attachment 1: March 7, 2023 Business Meeting
FINANCIAL IMPACT: There is no financial impact associated with this item.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends the Board approve minutes as
presented or as amended.
Attachment 1
1
1 DRAFT MINUTES
2 ORANGE COUNTY
3 BOARD OF COMMISSIONERS
4 BUSINESS MEETING
5 March 7, 2023
6 7:00 p.m.
7
8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, March
9 7, 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC.
10
11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice Chair Earl McKee,
12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Phyllis Portie-Ascott, and Anna
13 Richards
14 COUNTY COMMISSIONERS ABSENT: None.
15 COUNTY ATTORNEYS PRESENT: John Roberts
16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified
18 appropriately below)
19
20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present.
21
22 1. Additions or Changes to the Agenda
23
24 Chair Bedford dispensed with reading the public charge.
25
26 2. Public Comments (Limited to One Hour)
27 a. Matters not on the Printed Agenda
28
29 There was no one signed up to speak.
30
31 b. Matters on the Printed Agenda
32 (These matters will be considered when the Board addresses that item on the agenda below.)
33
34 3. Announcements, Petitions and Comments by Board Members
35 Commissioner Richards had no announcements.
36 Commissioner Portie-Ascott said she is having orientation with all of the departments and
37 met with the County Manager, IT, and Human Resources. She said she attended the Pauli Murray
38 Awards Ceremony in support of Delores Simpson and James Williams. She said she received an
39 invitation and spoke at the State Employees Association District 19 monthly meeting. She said
40 she also attended the Hillsborough Chamber of Commerce meeting and met their new director.
41 Chair Bedford said she also attended the Chamber of Commerce meeting and met the
42 new director. She said she attended a Zoom meeting with the Behavioral Health Facility
43 Subcommittee, and the consultant, Sara Huffman. She said they got clarification on the needs of
44 the future building with input from EMS.
45 Vice-Chair McKee said had no announcements.
46 Commissioner Hamilton said she attended the Pauli Murray Awards. She said she
47 attended a student Black History Contest and poetry slam event at McDougal Middle. She said
48 she attended the legislative breakfast on February 27, 2023, and they heard about Medicaid
49 expansion. She said she attended the first meeting with Alliance Health as their new board
50 member.
2
1 Commissioner Fowler said she attended the Black History Month Knowledge Bowl and
2 poetry slam. She said that the poetry slam was very powerful.
3 Commissioner Richards said she also attended the Black History Month Knowledge Bowl,
4 the poetry slam, and the Pauli Murray Awards. She said that she attended a GoTriangle meeting
5 and that she learned a lot at the discussion.
6 Commissioner Greene said she attended IGNITE, a UNC chapter of a nationwide
7 organization to encourage young women to go into elected office. She said that all of the women
8 on the board were invited. She said that she, Commissioner Richards, and Chair Bedford were
9 able to attend.
10
11 4. Proclamations/ Resolutions/ Special Presentations
12 None.
13
14 5. Public Hearings
15 None.
16
17 6. Regular Agenda
18
19 a. Orange County Transportation Priority List for SPOT 7.0 / FY 2026-2035 STIP
20 The Board received a presentation of Orange County's transportation priorities for the State's
21 Strategic Prioritization of Transportation (SPOT)/Strategic Transportation Improvement Program
22 (STIP).
23
24 BACKGROUND: Biennially, the North Carolina Board of Transportation (BOT)adopts a ten-year
25 Statewide Transportation Improvement Program (STIP) that funds and schedules transportation
26 projects throughout the state for all modes. The STIP implements Metropolitan and Rural
27 Planning Organizations (MPO/RPO) adopted Comprehensive Transportation Plan (CTP) and
28 Metropolitan Transportation Plan (MTP). The CTP and MTP are used by the MPO/RPO to
29 determine which projects are submitted for consideration in the STIP using the Strategic
30 Prioritization of Transportation (SPOT) process.
31
32 SPOT P7.0 Schedule and Process
33 Between spring and fall 2023, MPO/RPOs across the state will submit their limited number of
34 projects — based on their population and total centerline miles —to North Carolina Department of
35 Transportation (NCDOT) for inclusion in SPOT 7.0. These projects must be approved by their
36 respective Boards prior to submission to the MPO/RPO for their consideration. Orange County's
37 process requires the BOCC approve the list of County transportation priorities prior to submission
38 to respective MPO/RPO.
39
40 Each MPO/RPO has its own unique process for determining which limited number of projects to
41 submit to NCDOT.
42 • DCHC MPO will only submit projects listed in the adopted MTP.
43 • TARPO uses a subcommittee for SPOT 7 project selection.
44 • BG MPO uses a multi-criteria process to determine which projects to submit
45
46 Before the MPO/RPO Boards approve projects for submission, they will conduct a 30 day public
47 comment period and public hearing.
48
49 SPOT P7.0 Project List
3
1 OCTS staff is recommending Orange County transportation priorities be updated so that projects
2 may compete better. A list of acronyms is provided (Attachment 1) to go along with the
3 recommended County Transportation Priority projects noted in Attachments 2 through 4.
4 • Due to cancellation of SPOT 6, staff recommends the same priorities as previously
5 submitted.
6 • Staff is recommending removal of independent bike/ped projects per State Transportation
7 Investment law— North Carolina General Statutes § 136-189.11 (d).(3).c.-
8 o "The Department shall not provide financial support for independent bicycle and
9 pedestrian improvement projects."
10 • Independent bike/ped projects can be pursued through Federal Surface Transportation
11 Block Grant Direct Allocation (SDBGDA) which is part of STIP. The projects require 20%
12 local match and local administration.
13 • Staff recommends adding Old NC-86, NC-86, US-70 and NC-54 as County Priorities for
14 SPOT and other funding opportunities.
15
16 TRANPORTATION ADVISORY SERVICE (TAS):
17 The TAS met on Thursday, January 26, 2023 and unanimously recommended approval.
18
19 Orange Unified Transportation Board (OUTBoard) Action:
20 The OUTBoard met on Thursday, January 26, 2023 and unanimously recommended approval.
21
22 Nishith Trivedi, Transportation Director, introduced the item and made the following
23 presentation:
24
25 Slide #1
ORANGE COUNTY
NORTH TH LINA
Orange County
Transportation Priorities for
SPOT 7.0
March 7, 2023
Board of County Commissioners
Item 6.a
26
27
28
4
1 Slide #2
Outline
Background -15—2-0 minutes
— STI Lew
— StateProcess
— MPO1RPO Process
— By Mode
r Orange County Priorities -� minutes(SPOT 6 outcome)
— TARPO
— B M PO
— DCHC MPO
Next Steps
- MPOIRPO T ITS Subcommittees
- NCOOT Action s from SPOT STIP
2 2
3
4 Slide #3
Background — STI Law
* Strategic Prioritization of Transportation (SPOT)
— N.O.G- 136 (DOT)—Article 14B
- Orange County- Region D
• Division 7-Alamance. Caswea, Orange, Gilford and Rockingham
• Division 9-Da idmm, Davie,Rowan, Forsyth,and Shakes
• Not Durham, Wake,Person{Dlvirlon 5)or Chatham (Dlvlslon 8)
- •- 4 w
Orange County—Region D, Division 7 T
r•
5
6
7
5
1 Slide #4
Background - STI Law
Nerzr" rr pII Mr maaf Rr 12" Orange County and member
Kom Wo Jurlsdktianssubmlttfng
99 �c`ti".'u abn ns"W
projects through DCHC MPO,
DG MPO and TARPO
hlAo ..u,5x. r _
farms � m compete against;
Piedmont Triad RPO
.ema 009MAp ' A,. + Greensboro MPO
.mow , I�+Rc NVV Piedmont RPO
Winston-Salem M PO
High Point MPO
Cabarrus-Rowan MPp
+�f qf4 WF
Not aCHC MPp or CAMPO
2
3 Nishith Trivedi said projects submitted by Orange County or jurisdictions within Orange
4 County do not really compete with projects east of the county but do compete with MPOs to the
5 west.
6
7 Slide #5
Background - STI Law & NCProcess
Strategic Prioritization of Transportation (SPOT)
- N.G.G.S 136 (DOT)-Articlle 1Q - 189 10 (2 -4)
I
Orange County, Reg, D.
Div-7&9rdnge G4uRty' Diu 7
MA-Jurisdiction Single JurisdIctiorn
• 100% Data • 70 1points=Data 50%lpoints=Data
• No local points • 15% local paints 25% local points
• 15% Division points • 5% Division points
Population among 7 • Equal among 14
Reg. Divisions
g
9
10
6
1 Slide #6
Background - NC Process
NODOT
Does not determine how
projects are submitted
------------•
NCDQT DOT approved schedule,weights_crlterla,process_etc.
Local Mpoi
Gov't -•
Identify
Rpo ■•
Projects * ■• _ * releases
and limitedsubm� provide Draft
submit to - ■
PJ projects Input
to poin(5
RPO NCOOT
By Summer Fall Spring- Fall
Spring 2023 2023 to Summer 2024
2023 winter 2024
2023
2
3 Commissioner Hamilton asked if other states make project decisions this way.
4 Nishith Trivedi said no. He said they have quantitative measures but there are different
5 processes. He said the main process of this is to remove politics out of the process and make it
6 data driven.
7 Commissioner Richards said it seems that some of the projects that were said to be less
8 likely to be approved still had a higher crash rate. She said that it seems it's partly quantitative
9 but other criteria come into effect.
10 Nishith Trivedi said there are slides coming up that will show the criteria and evaluation.
11
12 Slide #7
Background — MPO/RPO Process
0C-349G OCHC S TARCO, com"erwye State requhrrnent-Mf'Os#RPOs
Vlsron all future neKplan L
Transpartat3nn Plan Pnrblem statement,gale tioz�de l"
34+ mar M P4 Rvq&**p 1wire1y-Mpos ontr,
GC-2{@G&4GiC� N14tropolitart i19931 COMtralrlt.piamY
TrmWartation Ptw
SPpr P+loritizatron proms-
-1{e-ers 2ywa --' ��M1� Reiul N it 37tP
1O•Ytac;}titF
Transportation
ImproM4nWt FundK o•tsign 4 Emlrmmmttl(tiEPA)
Prograrn(MP) feaeral Ap916aal Of rlrst4 yeWt
[First 3 Incas•COMMFrFEa,
Latter S years-devetoproeMal]
13
7
1 Nishith Trivedi said that Orange County is part of three Comprehensive Transportation
2 Plans.
3
4 Slide #8
DC[[IC CT
••Ilona}.�.�:
['•"I F'r�Mi�'l'lIT4i
A Ya fJGI N}Ifi o{ii Ati�vYti�.
WLGC w. loll CW 10p]
TP
•��Y.�14 Fllf
[k I r'{�
III IR'I II,
TI 1 ti� P
Ex
I �U , 1
LIFE = CYCLE ,
r}I•wrmYwr
# T I#
TIP P17 OJECT I M PLEMENTAT1ON PROD E55 *
(LOCI-G-RANG E PLAN N I N G) t *+mow 1
.r,.• zm r ncrTmdra
a�Y hi7 L'.- YC.I i7+f slwl.tr. 1
r 1
� 1
STI P }f 1
TIP I TIP
� - 1 1
1 �T.+�I+i�nslyn.L Irrfrvo�'�
TIP msft&kw*W.TYfHAda�rc&moM"AYR
T(P 'WI�Yr r.��Li7.r M1Y.iiY14 i4 a
5 L- - • -------------------------�
6
7
8
1 Slide #9
Background — MPO/RPO Process
—� -- Determined by
local hrlsdtc6ons
I �
DCHC
-.
D C HC MPO—231mode _-.
TARPO— 22/mde IFIC MPO
B G MPO— 17/mode
M PO
Limited# of Projects
NCDOT Districts also submit
2 x#of projects
3 Nishith Trivedi said every MPO submits projects differently, but the state does not have a
4 preference. He said that division engineers also submit projects.
5
6 Slide #10
Background — MPO/RPO Process
i 7- {
y � 4 f
# ~ �• Local Gov't suemits projects are to-
-J�xxG ff 4 �ry DCHC MPO
TARPO
Bc�MPO
x �
l�• r ' L MPOAPO submits x#of projects to NCDOT
�x ,! lime#based on.
Tgtal popfttiort in MPOrRPO
Total cenierline miles in MROVRPO
� f I
CERTIRLM
1F 'T
r � _
7 {
8
9
9
1 Slide #11
Background — By Mode
! SLatE!vmide MobiEty REgiuria !
! l ITU 1' _
ly6ghyys We .OC RWeS FaftimlAld EOgib*
Corn u�r it :51RAHNET' Roads
bEsigrkited lull
�1�13L14P
OWM
sllo-
P�de5tr79Ih
niw4d4ra�* �o1
t}Idblr�
Ir}n�pr�,�[iga'i
t t
Qr,�nge CoLnty Drange County
Reg. D. Div_7&9
2 Muhl-purlsdi chw 11
3
4 Slide #12
Background Bike/Ped limitation
136-129.11. Transportation Investment Strategy Formula.
(d_)TransportaWn Investrnent Strategy Formula_ - Funds subject to the Formula shall
be distributed as follows
(3)OlAmarr Need Projects. -Thirty percent(30%) of the fundsaubject to this secbon
shall be allocated in equal share to each of the Departrrlent divisions, as defined in C�,S,
136-14.1, and used for DIvlshon Need Projects,
c- Dicyole and pedestrian limitation. - The Department shall not provide
financial support for independent bicycle and pedestrian improvement
prclectsl except for federal funds administered by the Department for that
uur , This sub-subdivision shall not apply to funds allocated to a
municipality pursuant to G.S. 136-41 1 that are committed by the municipality
as matching funds for federal funds administered by the Department and
used for bicycle and pedestrian improvement projects. This limitation shall
not apply to funds authorized for projects in the State Transportation
Improvement Program that are scheduled for -construction as of October 1,
5 2013. in StateAscaI yea r201 - 013.2013-2014,or 2014-2015. 12
10
1 Vice-Chair McKee asked for clarification on bicycle/pedestrian projects.
2 Nishith Trivedi said it is any project that is seeking sidewalks, bike lanes, or multi-use
3 paths only. He said those are local funds or federal funds only.
4 Vice-Chair McKee said it would not apply to a private developer.
5 Nishith Trivedi said no.
6
7 Slide #13
Background — NC Process
Hwy Criteria&Weights(Mobi[4 Default)—NCGS § 136-189.11(d)(1-31
r-unding OUANTITATIV LOCAL INPUT
category Data Division MPOIRPO
1 1 1
r
Impact Safety 1 1
Freight 1'
i•
Division157,
Safety 1 1
5 IL
SPOT 7 W4rkaroa d.BOT do not antici"le arky
g
9 Nishith Trivedi said this is the math that goes into the consideration and is also part of the
10 General Statutes.
11
12 Slide #14
Background — NC Process
Awy Criteria&Weights(Modernization)—NCGS § 136-189.11(d)(1-3)
Punding QUANTITATIVE LOCAL INPUT
Category data Division MPOIRPO
Statewidi ! 26% }f
1
Regional 'L'%
1
1
i
13 SPOT 7 Woli gc=& BOT do not anfMwe may ehannes
14
11
1 Slide #15
Background — Highway Multirn dal
Complete Streets
Filghway Prefects only
Modernizing Urban Areas
I
{ 1
Y� r
51Wak Can WD Trawl Tram eke Gran Sidwalk
Strip lane two Lane Lana $NIP
44'Ea4h1' _
EXAMPLE
NCDOT Standard Street Gross Section 2E
Speed Llmk 25-45 MPH
2
3 Nishith Trivedi said they have asked for wider paved shoulders to accommodate
4 pedestrians and bicycles.
5
6 Slide #16
Background - Highway Multimod l
Complete streets
Hlghway Prajocts only
Modernizing Rural Areas
S'Paved 5'PiRved
Shoulder Shoukler
L _ J1.a 111
errum FMMTE*rwAr
EXAMPLE
NCDOT StandardStreet Gross Section 29
Speed DMI145 MPH or Less
7 2 Lane Undivided
1�
8
12
1 Slide #17
Background — Highway Multimodal
Complete Streets
Highway Projects on I y
Modernizing Rural Araas
jw-�
irly
EXAMPLE
NODOT Standard Street Cross Section 2 B
Speed LimIt 45 MPH or Less
2 2 Lane U n d ivided
3 Nishith Trivedi said that when it becomes a highway project with a bike-ped component,
4 state funds kick in and NCDOT is involved.
5
6
13
1 Slide #18
d911dlI G+OaC•{I IlI�{'IL,S�1
Inlll�I 6s:rpehirf� �Ilknll uvl�l�s 11 rtiaranp#t'I,
ul 4
•'S44"+DLdm -1p IPOL r i-a. •0drAwrl lr lMM IM'`f Mil lkl*k%
•4::Ire!t-�..�,m N vlau P,0 ad iYpi•d•ar.q
Ur4#4
•Mu4nnhD r rhm rt I W y LJvrarurtin
ir,.ad+M bu F+Hr06 t 4UN V4,{n r.,-I} •E•Nr#M Coil tNrF/d'I
.-:rvl•`r. ..it •fmM'mik!aarrrt Inp.cla
�rl n .I rrcr � ,IY#r!r morAmr�w rbb I v I:w�tv i and crruJ IJD i:�
I%e4mvFlr4 k�IS7
,r:-ufr mMl".,r.•IIr Y..aa '� .!!.rair ialyd.lF Yyrle�
Cmchtims aria
.ihtm pa.4 r1.4+GK•M" F RAyrry W No)mm cf•1Mrc JN l
•Salk v Irm y. 00111.i Yam!m ccrdrlcrw!C111
•4ia..rrran x liiq}"m
-d%Nj MI rFynrr+ri.tl-1
t �+�'i••yWs I•yR'-'f} •=Frr Iii11R 5cY�4:.i
•dA il'I�I_•r,r,l.rl rr-rtcn .1 Iac.la
' ■,.9ra&ll Rir�d al+I'm rr
p+FnIF Id 7 i4m4mM#'W1Lw .warrnm
t Eww..k fthbA pftm ■.iryairsr r.F n klp., 2im
•rrr Lc Grmdm Slam -IIIIIIINF
ld grmrr hrlhrl"rrr
•!Nuns'11n.rr M1� vpucnm wIY t+lhi1 mill
• •rraf-w m*nmim Ft+G4r—
•fir.r•.il ::�Flar. t Gtlr"L"",I"""'0",
•ruhm%la vd iwr fMPI:,e AM ir.b IYrkrr drrr mus rYaaaari
�.
rmMmlma t YrYr.c Li�
.N*w*it c-nK th I:Io Lm rdifinY mom.
t Ylllt•iukLMrily
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2 1B
3
4
14
1 Slide #19
Background — NC Process
Transit Operation
IM&M
Regional Impact Divir-ion Needs
Impact Number of trips affectrrd by project 15% 10%
Demand+ Total Trips I S.crvice papi-datlon 20CA 10%
Density
Efficiency Tote!trips f Total revenue seat hours 10% 10%
Cost Adclitiartal trips� 25% 20%
Effs l,rer&ss Cost to KCDOT 1 I-Kt-span of project)
ProWL Toes.
■ Route-specific vehicles anew or exparrsion only)
Fixed guideway vehicles,fixed route vehicles,deviated pried route vehicles
■ Corridors
* Fixed guideways icommuter rall,lnlercityr rall,light raW)
* Bundle Of vehlCle+other(ex.stops r stiellers,park and rides,bus pullouts)
Bus Rapid Transit(BR-D
an on Shoulder Sy%tem (BOSS)�Buisway
SPOT 7 Varkaroa&BOT do not alrtrcipate arty chances
2 19
3
4 Slide #20
Background - NC Process
TransitCapital
r
1
Impact Number of tripe affected by pF*-ct 15%
t `and Ridershlp Growth Pena for no Previous 5 Years 1 Or%
DenslLy
Eftisency Efficiency Score 10%
cost Addlllonal trips 0 15%
Effectiveness (Cost to M1ICDOT!Lifespan ofprojeet)
Protect Tomes;
Pass gor stalrons
• Individual or bundled slopalnellers
Itrdlvidual or bundled park and ride IaLs
Administrative !Mainterkance building%
SPOT 7 4Yarkaroa&BOT d a not antiid ate auly I:lyanaes
5 20
15
1 Slide #21
Background - NC Process
IL
Bike and Pedestrian Scaring _0) i +
00 Fderaj
WAY
hh
Wumha al eraesfres r a09S1
faded seem NA MA K%
icrMhSEMhyx2DWt + I
Vrnpcl snluly bvw&3 2W
orbs JDvsunalm 1pw x rA Hr� a I 1 K
rDrslancu to Prrmc nin,.rut- r.x 5D3c}
L%E�Elly i oir hmmMM W&nVo?E!3 pff-,T re role neer fall 1p N1,04 N-A I .Q
Degree or h4e,�d sEparalhon from roedw%€orsr:r- I
Ccrtwhiry i srlrar v teener poc eW ape.pars orwa-riechar.:
nolkrnnNlalEAND-aF.how.Rue
Cost M-dlwem ss �53&Ky-Ands a Otvmm.annermmq; r;:7. P1.1% I
Casl Io-NGOGI
SPOT 7 Varkprop & BOT cFp nit antir.ipate any L'_17i1;jp.F. 21
3
4 Slide #22
Background - Orange County
❑ Clue to Caricellation of SPOT 6, Staff recommends same
priorities as pre�Aously submitted.
❑ Staff recommending removal of independent bikelped
projects per State Transportation Investment law North
Carolina General Statutes § 130-189.11 (d).(3).r-.
❑ Independent bike/pod projects can be pursued through
Federal Surface Transportation Block Grant Direct Allocation
( DB DA) which is part of STIR They require 0% local
match and local administration.
❑ Staff reccrnmends continuing Old N -86, N -86, U -70 and
N - 4 as Counter Priorities for SPOT and other funding
opportunities
5 %
16
1 Slide #23
TARPO SPOT 6-Projedr,
.�.F ...........Warli m........0*'
,i Y E%w6:1-Caclar Croat Roacl($R.1 X4)
;I {� -• I : Turn Lame
.F--C�F + rldak� -7 Dear..:
Mason Berm
L • 5 �00*rlllrallon
y : Mebane Oaks Road(SR-1 C-D7)
k : 9 h�amlrailori
.. �' 8 NC•99 d*+r�
L feria .....
■■■.-N4.- 4 fll:Il Allot Mow■■r■■■■■�
,. #2 Funded by High ImpactILQw Cost
, 08 Staff to pur-sue Mmlmodw Corrldor
L• ,� t•
Study.f
{ _ : 09+ 1 0 submltted as 1 project
J' County got 1 more Highway project
due to rto BI k*iP*d proWts.
oc•�c,.o-e4.•.. �- 10 County Priorities - on I y 5 scar-ad
2
3 Commissioner Greene asked Nishith Trivedi to explain the multimodal corridor study in
4 the TARPO #8 NC-86 Widening project.
5 Nishith Trivedi said that by making it a county priority in SPOT 6, he said that he is hoping
6 to get a vendor to do a study of that corridor. He said that it is similar to the US 70 corridor that
7 became a priority and they were able to obtain a study. He said if this continues to remain a county
8 priority, they can pursue a study through the MPO.
9
10
17
1 Slide#24
6GMPD SPOT 6-Projeo5
A
++ .............................
Wftss Factory R4ad hWpo-lange
i■ ■■&Wq' flmnryr madMew V:
., .��-- + ..■+r�c�ic�liom I'�o�a�d�b �1�1�)�Ql�a�ning`:
. `� — ,, - I I �r#rrtrrrtrrtrrrr�rrrartrrrr.
Ledsnen Rload j5R-1375E
.............■■■■■■■■■■■,
- .._ 01 Staff abIe to Pur-SL&
_ Muftimodal Corridor svAy
funded by DCHC MPO
— #4—NCDOT %mbinikled as Rad
pr000l k of Nerchange
- _ S.Of lmerchange not scored
r1 {`
- .{,,,a•.,. 5 'J 5 Prjorl(les-only 3 scored
.-n-;ter.p..i.■ I ..- + -
I%■-C YR14.J� 1} A
2 1+J1 PL}4S!■■Y 4 F
24
3
4 Slide #25
GI�HC$POT 6-praje= 11
H)SrhIC 99 nvef[►wr�]e
,, � ■ 8 NG 66 hMxu wp!rk Win or Hlsborough ■
Eno.mxr[a.nRoawmwwee[aioeangeGrc-e
6 US.70 EaaM54-40 Connew
r' ■ 6 1 0 0 1 CldCraensborm4MAD05)Road
_ r 7
6 aodsce'Crc-ae'oed�S ,102)
CrangeGroreRoadOR-iOW
g
4 f � _
,2 Da F+G96 L8R-i0691
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18
1 Commissioner Greene asked about project 12, regarding Old NC-86 (SR-1009). She said
2 she heard that the reason it is not funded is because it needs to go between two destinations,
3 and the state doesn't consider it meeting the requirements.
4 Nishith Trivedi said that when it comes to bike improvements, it requires connectivity,
5 density, and demand. He said that it has to have a destination. He said there is crash data and it
6 meets some of the criteria, but not all of the requirements. He said Carrboro has a bike-ped plan
7 to pursue areas south of that area. He said they are continuing to coordinate to find the best ways
8 to improve areas of density and rural areas.
9 Commissioner Portie-Ascott asked about the US-70 project and how it was not
10 recommended when it has more fatalities and property damage that other ones.
11 Nishith Trivedi said that with SPOT 6 it became a county priority and the MPS pursued a
12 comprehensive study of that corridor. He said when the study is completed, it will identify specific
13 projects in that corridor that people will support so they can pursue those for future SPOT cycles.
14 He said that he hopes to come back to the Board with key recommendations for future SPOTs in
15 the fall or winter this year. He said the only thing remaining the for US-70 is a potential widening
16 at Pleasant Green.
17 Commissioner Fowler asked what the green and red dots mean on the chart.
18 Nishith Trivedi said the red dots were submitted for scoring and the green are rail projects
19 and are funded.
20
21 Slide #26
Next Step
TC Sub-committees Boards Approve projects
$-cores projacta
MP01 - '
Provides Local Input Points
Updates scores Drafb STIP
22 �
23
24
19
1 Slide #27
Next Step i STIPCommit/Develop
NC DOT Ame n d ed ETI P— Fab 202 3
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1
Cel'I'Ir'1 Ued 1
Next Step. NEPA I Development
(EnArnnmental Impact I Restored every
Assessment) I SPAT cycle
+ Pu bI Ic Engagement
2 1 27
3
4
20
1 Slide #28
Requested Action
The MaRa pepFeGQm.FPa-nds thia+ the Rowel a the PiscAutia
vn
Update
- The Manager recommends that the Board provide comments
and consider action on April 18
Next Step
- Continue coordination and collaboration with local jurisdictions
2 26
3
4 Slide #29
Question and Comments
5
6 Commissioner Richards said there were a number of things that were taken off. She asked
7 if the rules changed or what changed that made them reset.
8 Nishith Trivedi said it depends on the MPO and RPO. He said as an example, TARPO,
9 each MPO and RPO has a limited number of projects they can submit. He said he wishes they
10 could submit every project for scoring but they can't. He said they may have 12 projects in the
11 MPO, but other jurisdictions also have projects. He said that number gets smaller and smaller
12 because MPOs and RPOs are the only submitting jurisdictions to the state.
13 Commissioner Richards clarified that they were never prioritized, they were just part of the
14 list of projects.
15 Nishith Trivedi said that was correct.
21
1 Nishith Trivedi said it did not get submitted, but they always try to find other funds to get
2 the county's priorities done.
3 Commissioner Richards said when it's a county priority, it is in a different category that
4 allows for further study.
5 Nishith Trivedi said that those are the marching orders to him to pursue this project.
6 Chair Bedford asked if when the MPO is voting if that is when the federal flow-through
7 dollars are used rather than the state. She asked if the weighted voting can be invoked for any
8 project.
9 Nishith Trivedi said it is any. He said it is the MPO and RPO Boards that determine what
10 projects get submitted.
11 Chair Bedford said she pushed for geographical equity.
12 Nishith Trivedi said MPOs are allowed to create their own process, they just can't score
13 their own projects.
14 Chair Bedford said the towns have a vote on the MPO.
15 Commissioner Fowler thanked Nishith Trivedi for the presentation and for explaining the
16 process.
17 Chair Bedford said the circle diagram is very helpful. She said they would see Nishith
18 Trivedi again in April to approve the resolution.
19
20 7. Reports
21
22 a. Orange County Facilities Master Plan Update
23 The Board received an update regarding the development of a Facilities Master Plan for Orange
24 County, and provided feedback regarding several key planning recommendations.
25
26 BACKGROUND: At the Board of Commissioners' May 3, 2022 Business meeting, the Board
27 approved a contract with O'Brien Atkins Associates for the development of an Orange County
28 Facilities Master Plan with a 20 year planning horizon. The scope of the planning effort was to
29 encompass all major facilities and programs operated by the County, with the exception of Parks
30 and Recreation and Solid Waste, as these departments will be conducting separate planning
31 efforts.
32
33 At the Board's May 24, 2022 Business meeting, representatives of O'Brien Atkins Associates
34 presented the planning approach to the Board and received comments from the Board on goals
35 and direction for the effort.
36
37 Over the summer and fall of 2022, O'Brien Atkins Associates performed the following tasks in
38 support of the development of the Facilities Master Plan:
39
40
41 Task Dates
42
43 Project Kick-Off May 24th, 2022
44 Planning Goals & Data GathJuing-July 2022
45 Space Planning —.July- ctober 2022
46 Public Forum November 17th, 2022
47 Planning Options November 2022— Present
48
49
50 The following facilities planning goals were established early in the process:
51 0 Provide customer service in safe, secure and accessible facilities.
22
1 . Be good stewards of the County's financial and land resources.
2 • Where possible, move out of older facilities that have reached the end of their useful life
3 cycle.
4 • Consolidate departments and services to gain efficiency.
5 • Respond to floodplain issues.
6
7 The Data Collection phase of work involved gathering and reviewing plans, drawings, previous
8 studies, including the Facilities Condition Assessment completed in 2021. The assessment
9 identified that a significant portion of County owned facilities will be nearing the end of their useful
10 lifespan within the next five to ten years. Some of the buildings nearing the end of their useful life
11 include:
12
13 • Central Recreation Center
14 • District Attorney Building
15 • Efland Cheeks Community Center
16 • EM — Station #1 (will be transitioning to new Waterstone EM facility)
17 • Old Environment &Agriculture Center (EAC)
18 • Old Jail
19 • Southern Human Services Center
20 • Whitted Building A— Health Department
21
22 A copy of the Executive Summary of the Facilities Condition Assessment is included as
23 Attachment#1.
24
25 The Space Planning phase identified an additional 111,891 Departmental Gross Square Feet
26 (DGSF) of space needed by 2040. This translates into a Gross Square Foot (GSF) need of
27 156,732 by the year 2040. The chart below summarizes this information.
28
29
30 Net Change Grossing Factor by GSF Space
31
32 Category DGSF Type Needs bt 2040
33 Admin 13,090 Office 30% 17,017
34 Community
35 Service 21,880 Office 25% 27,350
36
37 Human
38 Services 25,079 Health 45% 36,365
39 Justice 23,923 Court 45% 21,653
40 Office 30% 11,686
41 Public Safety 22,807 Sheriff 30% 15,191
42 EMS 25%
43 21,080
44 Support
45 Services 5,112 Office 25% 6,390
46 Total Space
47 Needed 111,891 156,732
48
23
1 Key Planning Decisions
2 Upon completion of space planning, the work transitioned into the development of master plan
3 options to address current and future space needs. While there are many decisions to be made
4 regarding plan development, the following seven key components of the master plan, along with
5 options and recommendations, are provided below, for the consideration by the Board. Feedback
6 provided by the Board will direct final plan development:
7
8 Item #1: Disposition of the John M. Link Jr. Government Services Center, 200 South
9 Cameron Street, Hillsborough.
10 Due to environmental issues, this 25,000 gross square foot facility has been vacant since
11 November 2019. Options for this facility include:
12
13 • De-construction of structure, build parking lot for Justice Center. ($1 M)
14 • Repair and renovate for Justice Center Department needs. ($10.4M)
15
16 Recommendation: Repair and renovate the facility for growth in Justice Center related needs
17 ($10.4M). Potential occupants include the District Attorney's Office, Criminal Justice Resource
18 Department, Adult Probation, and Juvenile Justice.
19
20 Item #2: Disposition of the Old Jail, 125 Court Street, Hillsborough:
21 The old jail, constructed in 1925, has been sitting mostly vacant* with the completion of
22 construction of the new Detention Center in 2021. This facility sits on 1.52 acres of prime land in
23 the historic center of Hillsborough, adjacent to the Justice Center. Options for this facility include:
24
25 • De-construction of this facility, create open space.($1.M)
26 • De-construction of this facility, construct interim parking lot for Justice Center needs.
27 ($1.5M)
28 • De-construction of this facility, construct 26,000 gross square foot Justice Center Annex
29 to meet anticipated growth needs. ($15.6M) This option would be required if the Link
30 Government Services Center is demolished.
31
32 Recommendation: Short range — de-construct Old Jail building, construct parking lot ($1.5M).
33 Long range— retain land for future development/growth needs of Justice Center.
34
35 * Note: At present, criminal evidence is stored within the basement of the old jail, occupying about
36 3,000 gross square feet. When de-construction occurs, the evidence will have to be re-located
37 to storage space at Cedar Grove Community Center.
38
39 Item #3: Disposition of the old EAC facility, 306 Revere Road, Hillsborough:
40 Originally constructed in 1960 as a grocery store, this 19,087 gross square foot building provided
41 offices for the Department of Environment,Agriculture, Parks and Recreation (DEAPR)from 1987
42 until 2021, when staff transitioned into newly constructed facilities. While a significant portion of
43 the facility sits vacant, Asset Management Services (AMS) re-occupied a portion of the building
44 in October 2022 to accommodate organizational changes within the Whitted Human Services
45 Building. In addition, approximately 4,000 gross square feet. of facility is used for vital document
46 storage. Options for this 3.84 acre site include:
47
48 Continue to operate and maintain the facility and use as AMS office, storage/swing space.
49 Renovations and upgrades would be required ($5M)
24
1 • Offer land to a public non-profit or private developer to build affordable housing. This
2 option would necessitate the construction of a new facility to house AMS administrative
3 staff and maintenance shops ($3.6M). In addition, vital document storage would need to
4 be created at Cedar Grove Community Center(50k).
5 • If the timeline to build affordable housing can wait until a new Emergency Management
6 facility is built, AMS could backfill into the current Emergency Management facility.
7
8 Recommendation: Offer land to a public non-profit or private developer to build affordable
9 housing. Construct new AMS offices adjacent to the Maintenance Building located at 600 Highway
10 86 North, Hillsborough. If the timeline for affordable housing can wait until a new Emergency
11 Management facility is constructed, AMS administrative staff could backfill into the current
12 Emergency Management facility.
13
14 Item #4: Sheriff's Office, 106 East Margaret Street, Hillsborough
15 The space planning analysis determined that the layouts of the District and Superior Courts within
16 the Justice Center were deficient and required major re-design to meet industry standards. In
17 addition, the Sheriff's Office, currently located within the Justice Center, is projected to grow
18 significantly by 15,191 gross square feet within the planning period. The following options were
19 developed to address this situation:
20
21 • Move the Sheriff's Office out of the Justice Center to accommodate growth/reconfiguration
22 of the courts. Construct a new 31,000 gross square foot Sheriff's Office facility on County
23 owned property adjacent to the Motor Pool located at 600 Highway 86 North, Hillsborough.
24 ($17.68M).
25 • Construct a building addition to the Justice Center for Sheriff and Justice Center($25M).
26
27 Recommendation: Construct new Sheriff's Office on County owned land adjacent to the Motor
28 Pool Facility. ($17.68M).
29
30 Item #5: Emergency Management Building, 510 Meadowlands Drive, Hillsborough
31 This 22,069 gross square foot office/warehouse facility siting on three acres of land was
32 purchased and renovated for County occupancy in 2008. In 2019, the facility was renovated to
33 address environmental issues, but some issues persist to this day. The existing facility does not
34 meet industry standards for safety and security, and the building site will not be able to
35 accommodate projected growth of 22,000 gross square feet by 2040. Options for this department
36 include:
37
38 • Build a modern, 44,000 gross square foot Emergency Management facility on County
39 owned land adjacent to the Motor Pool located at six hundred Highway 86 North,
40 Hillsborough. Cost Estimated at ($28M).
41 • Remain at current location and build a small addition/annex nearby as the existing site will
42 not accommodate the projected growth, ($10.4M).
43
44 Recommendation: Construct new Emergency Management building on County owned land
45 adjacent to the Motor Pool facility ($28M). Utilize 510 Meadowlands Drive for County storage
46 needs and swing space for construction.
47
48 Item #6: Central Recreation Center, 301 West Tryon Street, Hillsborough
49 Constructed in 1957, this 19,000 gross square foot facility is outdated and in poor shape, suffering
50 from structural integrity issues, and lacking adequate Americans with Disabilities Act (ADA)
25
1 accommodations. In addition, the facility will not accommodate projected growth of 6,000 gross
2 square feet in services through the planning horizon. Options include:
3
4 . Demolish and build a new 25,000 gross square foot facility on County owned land adjacent
5 to the Motor Pool located at 600 Highway 86 North, Hillsborough. ($13.5M).
6 • Demolish and build a new 25,000 gross square foot facility at the existing site. ($13.5M)
7
8 Recommendation: Demolish and build a new 25,000 gross square foot facility on County owned
9 land adjacent to the Motor Pool located at 600 Highway 86 North, Hillsborough. ($13.5M). This
10 new location is next to Fairview Park, and will enhance recreation opportunities for nearby
11 underserved neighborhoods.
12
13 Item #7: Health Services, 300 Tryon Street, Hillsborough
14 A portion of Health Department is currently located within the Whitted Human Services Center,
15 300 West Tryon Street, Hillsborough. Originally a high school constructed in 1925, this facility was
16 subsequently renovated for County functions. The medical and dental clinics are located in the
17 ground floor/basement level of the facility in substandard space. The Whitted complex is old, has
18 limited parking and is difficult to access. In addition, the facility is not served by public
19 transportation. Finally,the existing facility will not accommodate anticipated growth of 7,056 gross
20 square feet during the planning period. The following options were developed to address these
21 concerns:
22
23 Construct a new, modern, 39,800 gross square foot Health Services Complex in a
24 commercial district, with ample parking, access to public transportation, and adjacent to
25 major highways — 1-85 and 1-40. This construction can be phased with the initial
26 construction of the Medical and Dental Clinics, followed by the administrative offices.
27 ($25M)
28 Remain in the Whitted Center; renovate spaces to better serve County constituents.
29 ($1.6M). However, growth needs will not be met.
30
31 Recommendation: Construct a new modern Health Services Complex in a commercial district,
32 with work performed in phases over time. ($25M). Backfill vacated Whitted facility spaces with
33 administrative functions such as the County Attorney's office.
34
35 Item #8: Social Services, Hillsborough Commons, 113 Mayo Street, Hillsborough:
36 A portion of the Department of Social Services is currently located at Hillsborough Commons, 113
37 Mayo Street, Hillsborough. Originally constructed in 1988, this 56,000 gross square foot facility
38 was a former Wal-Mart store that was renovated into offices and leased to the County starting in
39 2008. Rent is currently $71,000/month. The roof was replaced by the owner in 2020, but
40 continues to leak from time to time. The facility is fully occupied and will not easily accommodate
41 future projected growth of 12,000 gross square feet. This may be partially offset by phasing in
42 remote/hybrid work options. However, many DSS services require face to face interaction with
43 County residents. The building is aging and will require major upgrades in future years. The
44 following options were developed to address these concerns:
45
46 Exit the lease at Hillsborough Commons. Construct a new 64,379 gross square foot DSS
47 facility in a commercial district, with ample parking, access to public transportation, and
48 adjacent to major highways—1-85 and 1-40. It may be advantageous to locate this adjacent
49 to the new Health Services Complex, if that project is also approved. ($38.7M).
26
1 Remain at Hillsborough Commons. Renovate as necessary to accommodate projected
2 growth (hybrid office arrangement). Consider rental of additional space in shopping center.
3 ($2.7M)
4
5 Recommendation: Exit the lease at Hillsborough Commons. Construct a new 64,379 gross
6 square foot DSS facility. ($38.5M)
7
8 Steve Arndt, Director of Asset Management Services, introduced the item.
9 Jay Smith of O'Brien Atkins made the following presentation:
10
11 Slide #1
Ap
7.
: r + • w of COUNTY • a PROGRESS REVIEW
IE f +
12
13 Jay Smith said they have made good progress.
14
15 Slide #2
AGENDA .
• Facilities Master Plan Need
• Facilities Assessment-2021
i
• Planning Drivers&Goals
• Determining Space Needs
• Planning Options--Key Decisions =
• Discussion
I =
16
27
1 Slide #3
Facilities
Master
Plan
Need
Issues
Link Bldg.
• Bldg. envelope issues
• Bldg. occupants relocated in 2019
Extensive repair required —but feasible
Old Detention Building & Site
• New Detention Center completed 2022
• Building is Vacant
• Total site - 1.52 Acres
EAC Bldg. & Site
Facilities Assessment. End of useful life within 3 years
• opportunity for Affordable Housing
2
3
4 Slide #4
Facilities i P i id i i
r ■
Facilities Assessment.....................................Fall of 2021*
Selection of OBA Team..................................March 1, 2022
Project Kick Off...............................................May 24, 2022
Data Gathering................................................June —July 2022
Space Planning................................................July — October 2022
Public Forum...................................................Novemmber 17, 2022
Planning Options................ .November — December 2022
Board of Commissioners Meeting..............March T, 2023
Completion......................................................April 2023
*prepared by Bureau V W05
5
6 Jay Smith said they had a visioning project with key staff in the meeting room.
7
28
1 Slide #5
Facilities Assessment - 2021
a El
.-
:i.w2:M4.u•• IM
2
3
4 Slide #6
Facilities Assessment — Summary
Building Report Card
Orange: highlighted buildings are
nearing end of their useful
serviceable life (15% of FCI)*
* Red Highlighted buildings will soon
be at the end of their useful
serviceable life (30% of FCI)*
Many buildings will be nearing end
of their useful /serviceable life
within 5 to 10 years
*FCI=Facility Condition Index
Ratio of Current Maintenance cast f Replacement Value
5
6
7
29
1 Slide #7
■
Facilities
Assessment ■ Status
Without maintenance issues being addressed- The following Primary
buildings are either nearing or at the end of their useful / serviceable
life within 3 - 5 years:
• Central Recreation Center
• District Attorney Bldg.
• Efland Cheeks Community Cntr.
• E M 5— Station ##1.....f moving to Waters ton e EM facility)
• Old Environment & Agriculture Center (EAC)
• Historic Courthouse
• Old Jail Facility
• Southern Human Services Center.
• VtiWhitted Bldg. A — Health Department
2
3
4 Slide #8
Facilities Assessment — Summary
• Buildings built from years 1500 to 2021
• Orange County awns or Leases 47 major buildings
• Total SF is Approximately 795,600 gross SF
• No immediate danger or life safety issues identified
• High cost of maintaining older buildings
5
6
7
30
1 Slide #9
SpacePlanningDrivers
Orange County population has been steadily increasing:
2013 population was 139,785
2022 population has grown to 151,632......an 5.5% increase
Population is projected to grow to nearly 180,000 by 2040
2
3 Commissioner Portie-Ascott asked if they knew the ages of the increase.
4 Jay Smith said they could provide that data.
5 Commissioner Richards also requested the demographic data and asked if that impacted
6 the results of the study.
7 Jay Smith said the numbers came from the census, and the key takeaway was that Orange
8 County was growing.
9
10 Slide #10
Space P Drivers
• Aging Facilities = Functionality challenges, costly maintenance & repairs
• Financial Resources / Budgetary constraints
• ADA / Accessibility issues to older facilities
11
31
1 Slide #11
Space Planning - Goals
• Provide customer service in safe, secure & accessible facilities
• Be good stewards of the County's financial & land resources
Where possible - Move out of older facilities that have reached their
useful life cycle
• Consolidate departments and services to gain efficiency
2
3
4 Slide #12
Determining Space Needs
All 42 Buildings were toured and accessed - We learned:
• General ADA accessibility issues in some buildings
y Central Recreation Center
District Attorney
• EMS Station #1......(movingr to Waterstone E focilrty)
EAC
• Some Buildings are at capacity— no room for growth
* West Campus Office Building
* Library
* Existing Justice Bldg. f Courthouse
5
6
7
32
1 Slide #13
Determining
Space Needs
e also learned.-
District & Superior Court spaces are currently deficient:
`In Custody' access & holding areas
• Overall size of courtrooms
• Jury areas
• Attorney meeting rooms
• Spectator / public seating areas
Judicial parking security
2
3 Jay Smith said these issues are being managed, but they do not reflect industry standards.
4
5 Slide #14
Determining
i ■ Space Needs
Departmental Interviews
• Location
• Adjacency's
• Storage
• Departmental Gross Square Footage DGSF
Verification
• Building plans were measured to verify the physical size of each
department
6
7
8
33
1 Slide #15
Determining
Space Needs
Projection Increments
• Existing 5F compared to industry standard
• 2025
• 2030
• 2035
• 2040 / Planning Horizon
Note - A few departments have a significant shortage of existing space compared
to industry standards:
• Emergency Management Services approximately 20,000 DGSF
• District Court is deficient by approxi mately 8,900 DGSF
• Superior Court is deficient by approximately4,300 DGSF
2
3 Commissioner Hamilton asked how industry standards were determined.
4 Jay Smith said they have a consultant that compares Orange County to other counties,
5 and there are also national standards that apply.
6
7 Slide #16
Determining
Space
Needs
a
Community Rei3tioLns Arts Commission NET RATE
2040
County
ADMINISTRATION 54,y35 ba.02S +13,090 24%
COMMUNITY SERVWB '!i,086 11fi,966 +21,88d 29%
HUMAN SER111tEs 11fi,748 141,827 +2S,079 21%
JUSTICE sk677 132,600 I +23,923 41% I
PU9LI[5AF 8S,630 108,437 +22,807 27%
SUPPUR1 SERVICES L21flC8 26,in +S,112 24%
Dl:�tdct Attorney
Axial Semicas
Approx 112,000 DG F*
'PUBLIC SAFETY " Existi ng space deficiency is contributing to this figure
SUPPORTSERVICES
Asset Management 5erukes
8 Fleet Maintenance
9 Commissioner Richards asked how the Facility Space Needs report was developed.
34
1 Jay Smith said it came from one of his team members. He said they based the report on
2 interviews with the departments.
3 Commissioner Richards said they are building a diversion facility; they have built a new
4 jail; they're working on policy changes. She asked, in looking to the future, what are the premises
5 that say that the Justice division was going to grow 41% and how the county will operate? She
6 said she is struggling with what they are saying about how they will operate. She said that she
7 had a wonderful experience getting a passport with the county but asked, as she looks to the
8 future, what are the county's core services? She asked when they talk about growth, what is that
9 based on?
10 Jay Smith said it is based on the population growth of the county. He said some
11 departments were already in a deficit that would be made up. He said each department was met
12 with and their square footage was measured and the team learned about what each department
13 does. He said a balanced approach was taken in regards to hybrid work environments. He said
14 a number of different approaches were taken to determine growth needs.
15
16 Slide #17
Determining Space Needs — Growth
DGSF needs to have a grossing factor applied to account for required spaces such as;
circulation / elevators&stairs, restroomS, mechanical rooms etc....
A.I]MINISTRAVON +13,090 Office 10% 17,017
C..t1MN1UN ITV SFRVICFS +22,880 Office 25% 27,350
HUMAN 5EAVICES +25,079 Health I 45% 36,365
Court 45% 21,654
JUSiXF +23,923 33,339
O�#ice 34�& 11,6&b
Sheriff 30% 15,191
PUBLIC SAFETY +22,807 35,272
EMS 25% 21,090
Sl1PPORTSFRVICFS +5,117 Of+ir? 25% 6,390
156,733 G5F need by 2040
17
18 Jay Smith said this growth would occur over the next 15 years or more. He said the plan
19 is a road map that allows the county to plan to answer the space needs.
20
21
35
1 Slide #18
Determining Space
Rough Order of Magnitude Cost Estimates are underway for
preliminary concepts to solve space needs
Building Cost are increasing
Preliminarily Estimates thus far:
* Cost are Escalated to 2025
* New Construction Ranges $540 / SF to 625 / SF*
* includes sustainable strategies such as LEER GOLD certification standards
2
3
4 Slide #19
Determining Space Needs — Phasing
Short Range 2025 — 2030 �-
Mid Range 2030 — 2035
Long Range Z035 - 2040
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6
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36
1 Slide #20
Planning Key
Issues
S Key Decisions:
1. Link Building
2. Disposition Old Jail & Site
3. Disposition of Old EAC f 306 Revere Road
4. Sheriff's Office
S. Emergency Management Building
6. Central Recreation Center at 1hitted
7. Health Services
8. Social Services
2
3
4 Slide #21
Planning Options — Key Issues
LINK BUILDLINC _ T
Status—Vacant/r 25,0W SF. Served by Geo-thermal field. B uil d i ng shell
~� dlSlrl{f Al[alney
has significant water intrusion problems
Link
Sul Idi r,2
Options • OF
• Repair&renovate for Justice Center departmental needs r
• De-construct Link Bldg, build parking for Justice Center and River '
Park
Cost FirrlfFi I. i
Approx. $10,400," million renovation (approx.$420 1 SF
• Approx. $1,10a,0N million to de-construct Link Bldg.and build a
100 car parking lot ed°rdaf.
i' Eliciianc
Recommendation
• Repair&renovate for Justice Center growth
6
7 Chair Bedford said that when the architect spoke to them last year, the cost was less to
8 deconstruct and start over. She asked if renovation could include moving stairways. She said the
9 original design was bad.
37
1 Jay Smith said you can renovate it cheaper than replace it. He said that it would be a
2 complete gutting and then reconfigure the inside to make it a working building. He said it is also
3 a possibility to tear it down. He said that when you think about efficiency, he is thinking about
4 building proximity to the services they provide. He said that all of these are very intertwined. He
5 said he feels confident that the Link building can be renovated and the intrusion issues alleviated.
6 Commissioner Fowler said that the county has been trying to divert individuals from the
7 court system and providing other services that may go in the same building. She asked if those
8 specifics were discussed with staff.
9 Jay Smith said he would follow up on the question and get the information from his
10 consultant.
11 Commissioner Richards asked how the behavioral diversion facility fits into the study.
12 Jay Smith said the study was based on existing facilities, and the diversion facility was not
13 taken into account.
14 Commissioner Richards said that some of the support services could be associated with
15 the diversion facility. She said the facility should be brought into the conversation.
16 Jay Smith said that if there are things that they know about those need to be included in
17 the data.
18 Bonnie Hammersley said when the county talks about diversion, the team that is diverting
19 needs space to do their work. She said that Caitlin Fenhagen was involved in the facility study.
20 Vice-Chair McKee said that if the Link Building is removed, the county cannot rebuild due
21 to proximity to the creek.
22 Jay Smith said that was correct.
23 Vice-Chair McKee asked at what point of renovate does it transition between renovate
24 and essentially a removal.
25 Jay Smith said the "bones" of the building would remain in place. He said if the building
26 was completely removed, the county could not rebuild due to buffers around streams.
27 Vice-Chair McKee said it is served by a geothermal system and if they remove the building
28 does that terminate the geothermal system they spend a lot of money on.
29 Jay Smith said the geothermal system that supplies would no longer function.
30 Vice-Chair McKee said that removal of the geothermal would be a loss and then the space
31 turned it into a parking lot.
32 Commissioner Richards asked if selling the property wasn't an option.
33 Jay Smith said it was not considered since they could use it for space needs growth but it
34 is an option for the county.
35 Vice-Chair McKee said there is another factor to consider and that if he was looking to buy
36 the space, he would drastically reduce the amount he would be willing to pay with the cost of
37 removing the building and that after that deduction is made, the county would essentially be giving
38 it away.
39
40
38
1 Slide #22
Planning Options — Key Issues
OLD JAIL FACILITY & SITE
Status—Vacant,Property size is 1.52 acers&includes Court St.Annex *i,
Options rt S Ir.•1 Ann.x
1. De-construct,build parking lot for Justice Center needs.Preserve
land for long range growth/needs I .-
2. if link Bldg-is not renovated....De-construct old Jail,bui€d a I
om�rl
26,DD6 G S F Justice Center Annex to meet Justice Department .I=R f. t"
Courthouse M.
growth needs A
Cost
1.De-construct Jail,build new parking lot.Approx.$1,500,000
2.26,6D6 SF Justice Annex:Approx.$15,600,DDD ($605/SF)
I J �
Recommendation
• De-construct old Jail—Build a partying lot and open space
• Preserve space for future Justice Center growth/needs I -
FalllfCr]
Site can support 26,0DQ G5F facility
2 • i` tslwer Palk J
3 Chair Bedford asked if the annex could have office space and courtrooms. 11
4 Jay Smith said it could be both. He said that district and superior courts both need room
5 to grow.
6 Chair Bedford said she was thinking that the space in Link and the annex at the old jail
7 site might be necessary.
8 Jay Smith continued the presentation and discussed the need for parking. He said at no
9 time was selling the old jail site considered because it is important for future growth needs.
10 Chair Bedford said it was her understanding that courts could not be located in Link.
11 Jay Smith said that is correct and that current growth needs to happen within the
12 courthouse space.
13
14 Slide #23
Planning OpKey Issues
SHERIFF'S OFFICE
T i
Status—18,285 5F on ground floor of existing Courthouse.31,496 5F
needed by 2040.Justice Cntr,growth would displace Sheriff's office
Options
1. Move out of Courthouse—build new Sheriff's Ofice at Motor
Pool Site District '.
Pill
Auer2. Remain in Courthouse-build 3 story addition onto East side of
existing Courthouse for Sheriff and other Justice Department 0.
needs I1
Costi
Farmers
1. Approx,$11,680,000 (31,000 SF @$565/SF) M,rar
2. Approx.$25,000,000 (40,OD0 SF)
Recommendation It' '.rMk {
• Build new Sheriff's Office at Motor Pool Site +
15 f ` .
39
1 Commissioner Fowler asked for clarification of where the Motor Pool site is in relation to
2 the detention center.
3 Vice-Chair McKee said it was north of Highway 70 on Highway 86.
4 Commissioner Fowler asked if it is preferable to not be near the detention center.
5 Vice-Chair McKee said that is something that needs to be discussed with the Sheriff.
6 Jay Smith said he looked at co-locating the Sheriff's Office with the Detention Center, but
7 that would require buying additional land because there is not currently enough room. He said
8 that purchasing land, adds to the cost.
9 Vice-Chair McKee asked if this has been run by the Sheriff.
10 Jay Smith said they met with him but not this specifically.
11 Chair Bedford asked if the Sheriff's needs could be accommodated at the old EAC.
12 Jay Smith said that will be discussed in a moment but they thought they might use that for
13 other opportunities such as affordable housing. He said they can explore other uses.
14 Commissioner Richards asked if the old jail site could be used for Sheriff's Office needs.
15 Jay Smith said it could be if the justice department needs are not as large as they are. He
16 said that the Sheriff is usually remote from the courthouse specific but it could be located there.
17 Commissioner Richards said opening up the bottom floor gives room for other people to
18 move there.
19 Jay Smith said they wanted to keep the judicial component as glued together as possible.
20 Vice-Chair McKee said some space will need to be retained for the Sheriff's Office in the
21 Justice Center to meet the needs of moving people in and out. He said that right across the street
22 would work but nothing further.
23 Jay Smith said one of the things that was considered was in-custody holding, as well as
24 the day to day needs of having Sheriff's deputies within the courthouse.
25
26 Slide #24
i i
EAC BUILDING AND SITE
Status-- AM currently located there.Also used as storage&swing/flex
space.Total site=3.84 Acres
r
Options "
1. Offer land to a non-profit or private developer to build affordable — '
housing
Z. Continue using as storage,&swing/flex space
CpSt �:
Affordable housing option =No cost to County
Build new AM5 building at motor pool site Approx.$3,600,000 ,
* Continue use-storage&swing space. Renovations=$5,000,000 ti
Recommendation -+
Offer the land to a non-profit or private developer to build an N
affordable housing project .J'
27
28 Commissioner Hamilton asked if they knew the value of this property on the private
29 market.
30 Jay Smith said there is a real estate broker on their team but he does not recall the figure
31 off the top of his head. He said that it was lower than what he thought it would be.
40
1 Commissioner Greene said she has had her eye on this piece of property for affordable
2 housing. She said that she thinks that it is increasingly a good option in Hillsborough because
3 property is going up in value all over the county. She said that one of the ways you gain tax credits
4 as a non-profit is to show efficient use of the land and this allows them to compete. She said this
5 could be like the CASA project in Chapel Hill. She said this property is located in town and is close
6 to transit and jobs.
7 Vice-Chair McKee said that "no cost to the county" should be "minimal cost." He said
8 there is always a cost.
9 Jay Smith said that is fair.
10 Commissioner Richards said she likes it and this is a way for the county to participate in
11 the housing crisis in the community. She said that this would be in addition to the safety net
12 services the county provides. She said she saw the new Perry Place project where half the project
13 was in Carrboro and half in Chapel Hill and this made the project work.
14 Chair Bedford said that this site has been in discussion for several years for use in
15 affordable housing. She said she wants to make sure that if it is used for Affordable Housing, that
16 it is used for those at 30% AMI and below. She said they also have discussions on the Greene
17 Tract coming up. She said that donating it to a non-profit partner might work. She said that she
18 does not know how far back the building goes or what it could hold. She said that she understands
19 that they had to buy the land for other facilities and how reliable is the prediction that they can
20 actually part with this land, given the cost of land and limitations of water and sewer elsewhere in
21 the county.
22
23 Slide #25
i i
EMERGENCY MANAGMENT BLDG - :
Status—Facility does not meet industry standards for safety&security.
Current Emergency Management Building(EMB) is 22,O59 SF(deficient t .-
by 10,000 5F).44,000 5F needed by 2040.Site is not suitable to expand 'I
on and meet necessary security requirements and upgrades.
Options
1. Build a modern EMB at the Motor Pool Site, backfill with other ,
County functions) or sell the property as surplus �F
2. Build an annex near the existing facility :=
Cost 1
Dption 1:New EMB,Approx.$28,000,000($636 f 5F) ti
Dption 2:Build Annear Approx.$10,4Oo,W0 r
Recommendation
• Build new EMB facility at Motor Pool site—use ex building for
general storage and flex J swing space
24 ti
25 Commissioner Fowler asked if there is room at Motor Pool for both EMS and the Sheriff's
26 Department.
27 Jay Smith said yes, that the site had been studied for that.
28 Chair Bedford asked if there is space for more out there.
29 Jay Smith said that it can accommodate several buildings and potentially even more
30 buildings.
41
1 Bonnie Hammersley said the adjacency to Fairview Park probably contributed to the site
2 not being considered for the detention center.
3 Jay Smith continued the presentation.
4 Chair Bedford asked why the EMS existing building is not up to standards and asked for
5 a definition of"hardened."
6 Jay Smith said that there are meeting rooms that are required today. He said that
7 "hardened" means secured and you can't drive up to it. He said there are also requirements for
8 redundancy for 911 and other services. He said that it is not up to the modern standards.
9 Steve Arndt said the original building was a warehouse and was converted into an
10 Emergency Management facility. He said that the current building is not structurally able to
11 withstand a tornado or hurricane. He said they have to move to a backup 911 center if there is a
12 threat of severe weather. He said it is deficient in a lot of ways.
13 Jay Smith said that the cost to build a new Emergency Management building is higher due
14 to these considerations.
15
16 Slide #26
CENTRAL RECREATION CENTER
Status—Building is in poor condition and very outdated and cannot
accommodate projected growth of 6,000 GSF
Options i
E. Deconstruct, Build 25,000 OSF new modern Gym facility at
Motor Pool site near Fairview Park. '
CC17Utll
RacnitWn .i
2. Deconstruct and build new modern facility at Whiffed C.nt.r
Cast
i s WhLtudsw AIng
Option 1:Approx. 13,520,000 $540/SF '
Option 2:Approx. 13,520,000 $5401SF _
Recommendation _
Build new Central Recreation Center at Motor Pool site near
Fairview Park due to space constraints at tha Whiitted site.
17
18 Chair Bedford asked if Transportation would stay at the Motor Pool site with all of these
19 other relocations.
20 Jay Smith said yes. He said the growth needs at Transportation would be accommodated
21 by building an addition on to the existing Motor Pool building. He said that the Sheriff's office could
22 then be accomplished. He said another option is to replace the central recreation building that is
23 in place. He said he likes the idea of moving out to Fairvew Park because it opens up opportunities
24 near the Whitted Building. He said that the recreation building could be used for parking or
25 employee amenity space.
26 Commissioner Fowler asked if there was room for all of that at the Motor Pool.
27 Jay Smith said yes and that he has those concepts developed. He said when they meet
28 back again that will be the time to share those with the Board.
29 Steve Arndt said that the Motor Pool site is a huge piece of property that is owned by the
30 county.
42
1 Jay Smith showed the Motor Pool Site.
Motor Pool Site
'; �; t- r
VA .- n ��T`''y 11
#-
P
- Z 7;
r.
2 ��0-A
3 Jay Smith indicated on the slide where some of the future buildings could be located.
4 Commissioner Hamilton asked if traffic issues have been considered when locating all of
5 the possible departments at the Motor Pool site.
6 Jay Smith said not at this point. He said if these projects come to fruition, a traffic impact
7 analysis will have to be done.
8 Commissioner Richards asked if the Motor Pool site is served by public transportation.
9 Nishith Trivedi said it is part of the fixed route service.
10
11 Slide #27
Options —Planning
HEALTH SERVICES
Status—Located in Whitted Building(a 1923 High School). Med&Dental clinics in basement—substandard
space.Site has limited parking & publicIransit does not serve the site.Whitted cannot accommodate Health's
growth rteeds of 7,056 GSF
Options
1. Move Health out of Whitted-Construct new modern 39,800 GSF Health services complex in a commercial
district with ample parking and public transit near major highways.Phased development can occur.
2. Remain in Whitted and renovate to accommodate Health's growth&expansion needs of 7,056 GSF.*
*Other Departments would not have room to grow.Parking requirements could not be met without impacting
current uses oft sFte
C ost s
Option 1:Approx.$25,000,000($625/5F) Option 2:Approx$1,6W,00($225f SF}
Recommendation —
Build a Health complex on a site near major highways,with ample parking and a bus route
• Buildout campus in phases(medical&dental clinics followed by administrative spaces)
12
43
1 Jay Smith said this option would be a large range project, not an immediate consideration.
2
3 Slide #28
Planning Options — Key
Issues
SOCIAL SERVICES
Status—Social Services is located in Hillsborough Commons in an old 56,000 sr walmart facility built in
1998.This building is leased—the rent is currently$71,8DD f rnonth and half is subsidized by the federal
government.Social Services is projected to grow by 12,000 GSF--which will be very dif0cuIt to
accommodate in this building.
Options
1. Exit lease and construct anew 64,379 GSF facility in a commercial district near major highways with
ample parking and mass transit available.Consider pairing with a new Health Complex if it is approved
2. Renovate Hillsborough Commons to accommodate 12,000 GSF growth*
* Contingent on leasing other space within the budding
Cost
Option 1:Approx. $38,700,000;$605f SF} Option 2: Approx. $2,700,000{$2251 SF}
Recommendation
Exit the lease at Hillsborough Commons and construct a new 5acial Services complex
4
5
6 Slide #29
Next
Steps
S Key Decisions:
1. Link Building
2. Disposition Old Jail Facility & Site
3. Disposition of EAC f 306 Revere Road
4. Sheriff's Office
5. Emergency Services Building
6. Central Recreation Center
7. Health Services Next Steps OBA Team:
8. Social Services • Refine Planning Options
• Refine Cost Analysis
• Prepare Final Facilities Master
Plan Report
• Give cost data to Budget Office
7
8
9
44
1 Slide#30
Conclusion
Thank You for your input !
We look forward to meeting with you again soon.
OBW
Q'BRIEN ATKINS
2
3 Commissioner Richards asked about the intention for the Southern Human Services
4 Complex.
5 Jay Smith showed a slide of the Southern Human Services Complex property.
6
Se our S[nlar Centrr
Grnll I ~A'
Sato. —
^s--
y A
Wows n Serik.-a&t III Id! s
+r
7 ,
8 Jay Smith said they have looked at that location. He said they are intending an addition to
9 the building. He said that would accommodate the growth needed for that facility.
10
45
1 Commissioner Richards said it is a huge piece of land and was wondering why it didn't
2 come up in a different context.
3 Jay Smith said it only came up in regard to expansion. He said they didn't look to
4 accommodate other growth needs but it could be included.
5 Commissioner Richards said she heard conversation about land acquisition.
6 Steve Arndt said there is also a veteran's memorial on the property. He said that the
7 potential for growth it made the most sense to build an addition to the existing building.
8 Vice-Chair McKee asked if they have seen schematics on possible growth for the
9 Southern Human Services Center.
10 Bonnie Hammersley said yes. She said there was a dental clinic that was going to be put
11 in, but a mobile unit was bought instead.
12 Vice-Chair McKee said there has been discussion of expansion of the Seymour Center as
13 well.
14 Commissioner Richards said it seemed like a prime option given its proximity to
15 transportation.
16 Chair Bedford said it they had wanted the old growth forest to remain protected but that is
17 a site for potential affordable senior housing as well.
18 Commissioner Hamilton thanked Jay Smith for the presentation. She said the Board
19 makes decisions not only for county facilities, but also for public schools. She said when she
20 looks at decision-making, she considers all of the capital needs in the county. She said for
21 strategic planning it is great to have this document. She said her understanding is that it is unique
22 for counties to provide direct clinical services.
23 Commissioner Fowler asked if co-locating Social Services and Health at the Southern
24 Human Services center was considered.
25 Bonnie Hammersley said it has been a practice of Orange County to have them together
26 and that is being researched for Hillsborough like in Chapel Hill.
27 Commissioner Portie-Ascott asked about the use of Cedar Grove Community Center.
28 Jay Smith showed a slide of the Cedar Grove Community Center property.
29
Other Ptanning Moves
-
_ter •-
wr 4t
' `t.i'
EAC Building 306 Revere Road Cedar Ridge Community Center
30
46
1 Jay Smith said the property is being used for storage.
2 Vice-Chair McKee said the southern wing is used by the community center. He said there
3 is not a large amount of space. He reviewed the current uses of the Cedar Grove facility.
4 Steve Arndt said that the current condition of the storage area is poor. He said they
5 envisioned it as upgraded so that it is properly conditioned and it could be used for flex purposes.
6 Vice-Chair McKee said the wings were saved to keep the appearance and the structural
7 integrity of the buildings. He said the community's desire was to keep the wings.
8 Commissioner Greene said there was a plan about 10 years previously regarding the
9 Southern Human Services Campus. She said there is developable land there.
10 Vice-Chair McKee asked if there is a corner of the property next to wetlands.
11 Commissioner Greene said yes, but there is plenty of land for building.
12 Steve Arndt said there was a planning study and it doubled the parking at the center.
13 Vice-Chair McKee asked if the Seymour Center was built out to the original plans.
14 Steve Arndt said he was not sure.
15 Chair Bedford said it was a lot to take in and a lot of money. She said it is not financially
16 attainable. She said her first thought was the needs of health and safety. She said she was
17 interested in the facility needs of the schools. She also asked what the costs of maintaining the
18 current properties are. She said that there is always the possibility that needs change in the
19 future. She said that that Board should tour and visit some of the properties to get an
20 understanding of the needs. She said she would like to know what the most critical needs are.
21 Bonnie Hammersley said the purpose of the report was to give the Board the findings, and
22 that no action was needed. She said that it is a long-term plan.
23 Chair Bedford said they would like to have the results of the 2020 report card.
24 Steve Arndt said that it was included in the agenda packet.
25
26 8. Consent Agenda
27
28 • Removal of Any Items from Consent Agenda
29 • Approval of Remaining Consent Agenda
30 • Discussion and Approval of the Items Removed from the Consent Agenda
31
32 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to
33 approve the consent agenda.
34
35 VOTE: UNANIMOUS
36
37 a. Minutes
38 The Board approved the draft minutes for the February 7, 2023 BOCC Meeting as submitted by
39 the Clerk to the Board.
40 b. Motor Vehicle Property Tax Releases/Refunds
41 The Board adopted a resolution to release motor vehicle property tax values for four(4)taxpayers
42 with a total of four (4) bills that will result in a reduction of revenue.
43 c. Property Tax Releases/Refunds
44 The Board adopted a resolution to release property tax values for eight (8) taxpayers with a total
45 of nine (9) bills that will result in a reduction of revenue.
46 d. Late Applications for Property Tax Exemption/Exclusion
47 The Board approved four (4) untimely applications for exemption/exclusion from ad valorem
48 taxation for four (4) bills for the 2022 tax year.
49 e. Reappointment of Tax Administrator
50 The Board approved a resolution reappointing Nancy Taylor Freeman as Orange County Tax
51 Administrator to a term of four years, effective April 3, 2023.
47
1 f. Resolution Authorizing Orange County Transportation Services (OCTS) as a Direct
2 Recipient for Federal Transit Administration 5307 Grants
3 The Board approved a resolution authorizing Orange County Transportation Services (OCTS) to
4 file applications with the Federal Transit Administration (FTA)to become a direct recipient of 5307
5 Grants.
6 g. Approval of Congestion Management and Air Quality (CMAQ) Project
7 The Board approved Orange County's Congestion Management and Air Quality (CMAQ) and
8 Carbon Reduction Program (CRP) project, and approved the associated Resolution.
9 h. Designation of Applicant's Agent Update for Orange County Application for FEMA's
10 Hazard Mitigation Grant Program-Hurricane Florence
11 The Board updated the designation of an agent for Orange County's application for Federal
12 Emergency Management Agency's (FEMA) Hazard Mitigation Grants Program for repetitive loss
13 property acquisition for property most recently suffering damage on September 14-17, 2018
14 during Hurricane Florence.
15 L Approval to Transfer Properties Back to Caldwell Fire Department Insurance District
16 from East Orange Fire Insurance District
17 The Board approved the transfer of properties back to the Caldwell Fire Insurance District that
18 had previously been transferred to the East Orange Fire Insurance District due to not being in the
19 rated insurance district prior to the certification of Caldwell Fire Station 2.
20 j. Two Proposed Contract Amendments to the Existing Three-Year Interlocal Agreement
21 between Orange County and the Town of Chapel Hill Joint Funding for the "LAUNCH, Inc."
22 Small Business Incubator
23 The Board approved two proposed contract amendments to the current three-year Interlocal
24 Agreement between Orange County and the Town of Chapel Hill that financially supports the
25 LAUNCH, Inc. entrepreneurial small business incubator. The amendments are based on 1)
26 LAUNCH, Inc. having physically moved from 306 West Franklin Street, Chapel Hill to 136 East
27 Rosemary/137 East Franklin Street, Chapel Hill; and 2) LAUNCH, Inc. now using the County's
28 funds to support operating expenses as opposed to lease payments.
29 k. Opioid Litigation Supplemental Agreement for Additional Funds
30 The Board amended a Memorandum of Agreement (MOA) with the State of North Carolina
31 regarding the disbursement of settlement funds related to the national opioid litigation by entering
32 a Supplemental Agreement for Additional Funds (SAAF).
33 I. Signature Authorization for Greene Tract Deeds Property Transfer
34 The Board authorized the Chair to sign the Greene Tract deeds to allow for the transfer of property
35 with the Town of Chapel Hill and the Town of Carrboro.
36 m. Supplementary Application Questions for the OWASA Board of Directors
37 The Board approved supplementary questions for applicants seeking County appointment to the
38 Orange Water and Sewer Authority (OWASA) Board of Directors
39 n. Boards and Commissions —Appointments
40 The Board approved the Boards and Commissions appointments as reviewed and discussed
41 during February 16, 2023 Work Session.
42
43 9. County Manager's Report
44 Projected March 9, 2023 Joint Meeting with Schools Agenda Items
45 Presentation by Orange County Schools on Topics of Interest
46 Presentation by Chapel Hill Carrboro City Schools on Topics of Interest
47
48 Projected March 14, 2023 Work Session Agenda Items
49 Boards and Commissions—Annual Work Plan Summaries (Second Group)
50 Discussion on Potential Amendments to the Orange County Arts Commission Advisory Board
51 Policies and Procedures
48
1 Review of Upcoming Boards and Commissions Appointments
2
3 Bonnie Hammersley reviewed the topics for the upcoming joint meeting with the school
4 boards and the March 14th work session. She said that there likely be a grand opening of
5 Blackwood Farm Park on May 18th
6
7 10. County Attorney's Report
8 John Roberts had no report for the Board.
9
10 11. *Appointments
11 a. Affordable Housing Advisory Board —Appointments
12 The Board discussed and approved appointments to the Affordable Housing Advisory Board.
13
14 BACKGROUND: The Affordable Housing Advisory Board prioritizes affordable housing needs
15 and assesses project proposals. The Board also publicizes the County's housing objectives,
16 monitors the progress of local housing programs, explores new funding opportunities, and works
17 to increase the community's awareness of, understanding of, commitment to, and involvement in
18 producing attractive affordable housing.
19
20 The Board of County Commissioners appoints all fifteen (15) At-Large members.
21
22 The Board of County Commissioners discussed appointments to this board at the February 16,
23 2023 Work Session and agreed by consensus to consider the following individuals for
24 appointment on March 7, 2023:
25
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
Sarah Adams At-Large First Full Term 06/30/2025
Mary Towell At-Large Partial Term 06/30/2023
Matthew Arl n At-Large Partial Term 06/30/2024
Lynn Nilssen At-Large First Full Term 06/30/2025
David Parrish At-Large Partial Term 06/30/2024
26
27 The following position is presented for Board consideration:
28
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
BOCC At-Large Partial Term 06/30/2024
Appointment
29
30 If the individuals and vacancy listed above are filled, no vacancies remain.
31
32 Tara May introduced the item.
33
34 A motion was made by Commissioner Greene, seconded by Commissioner Fowler, to
35 approve the appointments of Sarah Adams, Mary Towell, Matthew Arlyn, Lynn Nilssen, and
36 David Parrish to the Affordable Housing Advisory Board.
37
49
1 VOTE: UNANIMOUS
2
3 A motion was made by Commissioner Greene, seconded by Vice-Chair McKee, to leave
4 the remaining position vacant for the time being.
5
6 VOTE: UNANIMOUS
7
8 12. Information Items
9 • February 21, 2023 BOCC Meeting Follow-up Actions List
10 • Tax Collector's Report— Numerical Analysis
11 • Tax Collector's Report— Measure of Enforced Collections
12 • Tax Assessor's Report— Releases/Refunds under$100
13 • Memorandum — Greene Tract
14 • Memorandum — Blackwood Farm Park Phase II — Construction Project Progress Update
15
16 13. Closed Session
17 None.
18
19 14. Adjournment
20 A motion was made by Vice-Chair McKee and seconded by Commissioner Fowler to
21 adjourn the meeting at 9:28 p.m.
22
23 VOTE: UNANIMOUS
24
25
26 Jamezetta Bedford, Chair
27
28
29 Laura Jensen
30 Clerk to the Board
31
32 Submitted for approval by Laura Jensen, Clerk to the Board.
33