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HomeMy WebLinkAboutAgenda - 02-17-2004-9cORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 17, 2004 Action Agenda Item No. ~ _(, SUBJECT: Proposed Addenda to the Interlocal Agreement on CHCCS High School #3 DEPARTMENT: County Commissioners/ PUBLIC HEARING: (YIN) No Manager/Attorney/Planning ATTACHMENT(S): August 2003 Interlocal Agreement Revised Proposed Addenda A and B 1/21/04 CHCCS Superintendent Letter re "Response to Smart Growth Recommendations" INFORMATION CONTACT: Barry, Jacobs or Margaret Brown, 245-2125 John Link, 245-2300 Geof Gledhill, 732-2196 Craiq Benedict, 245-2592 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider approval of and/or discuss two addenda to the interlocal agreement that became effective on August 7, 2003 regarding the planned third Chapel Hill-Carrboro City Schools (CHCCS) high school, BACKGROUND: On June 23, 2003, the Board of Commissioners approved an interlocal agreement between the County and CHCCS that established the anticipated budget and other considerations related to the project to design and build a third high school in the Chapel Hill- Carrboro system. The BOCC determined that they would provide $27.8 million in capital funding for this project. The original agreement provided that CHCCS would be responsible to fund, in a manner not requiring Orange County to incur additional debt, any amount by which the overall high school #3 project cast should exceed the $27,8 million budget, The BOCC also indicated that they would provide an additional $2,2 million if CHCCS provided the BOCC with a satisfactory proposal "for a design of CHCCS high school #3 that promotes smart-growth, which design addresses `reduced parking, ~reducedJ land disturbance, and other deleterious aspects of current plans"' On August 7, 2003, Chapel Hill-Carrboro Board of Education likewise approved the agreement. In conjunction with its approval of the interlocal agreement, the Board of Education proposed two addenda that they believed would help clarify the intent and scope of the interlocal agreement, The County Commissioners considered the proposed addenda at their regular meeting on August 19, 2003, but refrained from taking action at that time pending requested modifications to both, The County Attorney and staff followed up on BOCC questions and comments about the addenda, and presented a revised version for the Board's consideration at the December 9, 2003 meeting, There was insufficient time at that meeting for the BOCC to review and discuss the proposed addenda, so the Board took action to refer the revised addenda directly to the Chapel Hill-Carrboro Board of Education so they could review the addenda and provide comments during the BOCC's winter break. The Board of Education considered the revised addenda at their meeting on January 15, 2004 and approved Addendum A without change from the version referred to them by the BOCC an December 9. The Board of Education determined that 12 of 15 paints identified in the revised Addendum B were acceptable as rewritten. However, the Board of Education also determined that further cost and feasibility study related to shuttle buses and park & ride shelters would be needed, and that changes related to the number of permitted staff/visitor parking spaces would be needed. As the Board of Education has approved Addendum A in the form last seen by the BOCC, the Board may wish to approve Addendum A as rewritten and then turn its attention to discussion about how to proceed with the smart growth considerations outlined in Addendum B, and the response provided by the Board of Education thereto. FINANCIAL IMPACT: There is no financial impact associated directly with the discussion of this item, However, as noted above and in accordance with the interlocal agreement approved by both governing boards, the high school #3 capital project budget will be increased by up to $2,2 million if the BOCC indicates its satisfaction that the project reflects the "smart growth" planning principles contained in Addendum B. RECOMMENDATION(S): The Manager recommends that the Board: 1) approve the revised Addendum A to the interlocal agreement; and 2) provide appropriate direction to staff regarding the proposed revision to Addendum B and the pertinent feedback received from CHCCS, NORTH CAROLINA INTERLOCAL AGREEMENT ORANGE COUNTY THIS INTERLOCAL AGREEMENT, made and entered into this ~ ~ day of ~{,~{,(,(~/'" 2003 and effective as of the ~ day of ~~,/~~, 2003, by and between the CHAPEL HILL-CARRBORO CITY BOARD OF EDUCATION, a body politic of the State of North Carolina, hereinafter called the "BOARD OF EDUCATION," and ORANGE COUNTY, a body politic and corporate of the State of North Carolina, hereinafter called the ~~BOARD OF COMMISSIONERS," to memorialize an agreement between the parties regarding approval by the BOARD OF COMMISSIONERS of the amount to be spent by the BOARD OF EDUCATION for the site of the third high school in the Chapel Hill-Carrboro City School District, hereinafter called CHCCS high school #3, and regarding amounts to be appropriated by the BOARD OF COMMISSIONERS to the capital outlay fund of the BOARD OF EDUCATION for CHCCS high school #3; W I T N E S S E T H: WHEREAS, the BOARD OF EDUCATION exercises the statutory authority to administer the Chapel Hill-Carrboro City School System, and the BOARD OF COMMISSIONERS exercises the statutory duty to provide certain school funding to the BOARD OF EDUCATION; and '~" WHEREAS, both the BOARD OF EDUCATION and the BOARD OF COMMISSIONERS agree that investment in public education is a priority of both boards and essential to the educational, cultural and general development of the community and to its quality of life; and WHEREAS, aggressive capital spending, coupled with high annual per-pupil allocations, placed Orange County at the forefront of "actual effort" in school spending in North Carolina every year since 1997 and in the top five annually since 1990, according to the N.C, Public School Forum; and WHEREAS, the impending implementation of the Schools Adequate Public Facilities program in Orange County, hereinafter called "SAPFO," makes providing timely capacity in the Chapel Hill-Carrboro School District high school level a heightened priority; and WHEREAS, consideration of Chapel Hill-Carrboro School District high school level capacity in the initial implementation of SAPFO will be suspended until CHCCS high school #3 is available for student enrollment; and WHEREAS, the two boards recognize that disputes regarding the amount to be spent on CHCCS high school dk3, as well as the amount to be appropriated by the BOARD OF COMMISSIONERS to the capital outlay fund of the BOARD OF EDUCATION, have the 2 s potential to delay the opening of CHCCS high school #3 and should be avoided; and WHEREAS, the BOARD OF COMMISSIONERS in cooperation with the BOARD OF EDUCATION and the Orange County Board of Education has adopted School Construction Standards, hereinafter called "the Standards," for each public school level, elementary, middle and high; and WHEREAS, the BOARD OF EDUCATION, on June 19, 2003, adopted resolutions in support of its decision to locate CHCCS high school #3 on a site abutting Rock Haven, Ray and Smith Level Roads south of Chapel Hill and Carrboro and in Carrboro's planning jurisdiction; and WHEREAS, by the June 19, 2003 resolutions, the BOARD OF EDUCATION requested the BOARD OF COMMISSIONERS approve the purchase by the BOARD OF EDUCATION of certain identified properties for a total appraised value of $2,535,700 and further requested permission from the BOARD OF COMMISSIONERS for the BOARD OF EDUCATION to exercise the BOARD OF EDUCATION'S statutory authority to acquire the identified parcels by the exercise of eminent domain; and WHEREAS, by the June 19, 2003 resolutions, the BOARD OF EDUCATION requested the BOARD OF COMMISSIONERS approve a capital project ordinance for CHCCS high school #3 to include $2,535,700 3 for land acquisition and $234,375 for planning fees through schematic design; and WHEREAS, the BOARD OF EDUCATION resolved, in the June 19, 2003 resolutions, that it would not request from the BOARD OF COMMISSIONERS ~~funding for the acquisition of land for the [CHCCS high school #3] project over and above the appraised value that would increase the debt of the County;" and WHEREAS, the BOARD OF EDUCATION does not have a contract for the purchase of any of the identified properties necessary; and WHEREAS, the process of acquiring property by eminent domain does not permit a determination at the time it is exercised of the total cost of the properties condemned, rather the total cost of the properties condemned may not be known for years after the property is acquired, occupied and in use by the condemning authority; and WHEREAS, site design consultants of the BOARD OF EDUCATION advised the BOARD OF EDUCATION that the construction of CHCCS high school ]k3 on the identified parcels presents certain design issues including the likelihood that the considerable rock located on one or more of the identified parcels adds uncertainty to the development costs of CHCCS high school 4~3; and 4 .~ WHEREAS, the BOARD OF COMMISSIONERS endorses neither the site selected for CHCCS high school #3 nor the acquisition by eminent domain of the parcels of land that will make up the site, however, the BOARD OF COMMISSIONERS acknowledges that the BOARD OF EDUCATION is within its statutory power to acquire the properties it has selected for the siting of CHCCS high school #3 and to do so by the exercise of eminent domain; and WHEREAS, the amount of funding identified by the BOARD OF COMMISSIONERS for CHCCS high school #3 is $27,800,000; and WHEREAS, no concept plan for CHCCS high school #3 has yet been presented by the BOARD OF EDUCATION to the BOARD OF COMMISSIONERS with a projected cost of $27,800,000; and WHEREAS, the BOARD OF COMMISSIONERS on June 16, 2003, in the context of a proposal by the BOARD OF EDUCATION for the approval of approximately $33,870,000 in funding for CHCCS high school #3, approved a request that the BOARD OF EDUCATION consider a number of options for meeting student capacity at the high school level for students residing in the Chapel Hill- Carrboro City School District; and WHEREAS, in that June 16, 2003 action, the BOARD OF COMMISSIONERS offered, ~~in order to promote creative thinking and a sounder example for young people" to approve an appropriation to the BOARD OF EDUCATION'S capital expense fund $2,200,000 more than $27,800,000 for CHCCS high school #3, 5 provided the BOARD OF COMMISSIONERS is satisfied with a proposal that can be made by the BOARD OF EDUCATION for a design of CHCCS high school ##3 that promotes smart-growth, which design addresses "reduced parking, [reduced) land disturbance, and other deleterious aspects of current plans;" and WHEREAS, after careful consideration of all of the uncertainties and circumstances surrounding CHCCS high school #3, the only reasonable way for the BOARD OF COMMISSIONERS to give funding authorization necessary for CHCCS high school #3 is to do so holistically; and WHEREAS, the BOARD OF COMMISSIONERS has held public hearings on the use of $12,800,000 for CHCCS high school #3, which money was originally programmed for a tenth elementary school in the Chapel Hill-Carrboro City School District in the 2001 bond program, and on the BOARD OF EDUCATION selected location of CHCCS high school #3; and WHEREAS, the BOARD OF COMMISSIONERS and the BOARD OF EDUCATION have approved a funding mechanism to fund CHCCS high school #3; and WHEREAS, the BOARD OF COMMISSIONERS and the BOARD OF EDUCATION desire to enter into this Interlocal Agreement to set forth the respective undertakings and responsibility of each party; and G WHEREAS, the BOARD OF COMMISSIONERS and the BOARD OF EDUCATION have each approved this Interlocal Agreement and have caused such approval to be reflected in the respective minutes of each governing board. NOW THEREFORE, pursuant to North Carolina General Statute ~~ 160A-461 and 115C-931, the BOARD OF EDUCATION and the BOARD OF COMMISSIONERS agree as follows: 1. THE PURPOSE: The parties enter into this Interlocal Agreement to establish a funding mechanism: (1) for the purchase by the BOARD OF EDUCATION by eminent domain or otherwise of properties which together have been identified by the BOARD OF EDUCATION as its choice for the site for CHCCS high school df3, and (2) for the appropriation from the BOARD OF COMMISSIONERS to the BOARD OF EDUCATION'S school capital expense fund of the funds for the completion of CHCCS high school #3. The recitals set forth above are incorporated by reference as if fully set forth herein. 2. The BOARD OF COMMISSIONERS agrees to appropriate the funds necessary for the purchase by condemnation or otherwise of the properties identified at the estimated costs identified as follows: Parcels Glover property Fisher property Appraised Acreage Values 49.5 $1,658,700 10,6 551,000 7 )U Minton property Total 3.6 63.72 326,000 $2,535,700 3. The BOARD OF COMMISSIONERS agrees to appropriate a total of $27,800,000 for the total of all of the elements contained in the Standards for CHCCS high school #3 with funding from bonds (approved for CHCCS elementary school 410), impact fees and alternative financing. 4. Any amount by which the total cost of CHCCS high school #3 exceeds $27,800,000 will be paid for by BOARD OF EDUCATION pay-as-you-go CIP revenue not requiring the BOARD OF COMMISSIONERS to incur debt. 5. In consideration and subject to the BOARD OF COMMISSIONERS complying with the terms hereof, the BOARD OF EDUCATION irrevocably waives and relinquishes its right to initiate and pursue any statutory or judicial process to appeal, mediate, arbitrate or otherwise resolve any dispute between the boards regarding the amount approved by the BOARD OE COMMISSIONERS for the acquisition of the site for CHCCS high school #3, the amount appropriated now and in the future by the BOARD OF COMMISSIONERS to the BOARD OF EDUCATION'S school capital expense fund for CHCCS high school #3 and as this appropriation may impact the total appropriations now and in the future from the BOARD OF COMMISSIONERS to the BOARD OF EDUCATION'S school capital expense fund. 8 6. The term of this Interlocal Agreement shall be, and its provisions shall govern appropriations from the BOARD OF COMMISSIONERS to the BOARD OF EDUCATION for CHCCS high school #3 land acquisition and the BOARD OF EDUCATION'S capital expense fund for the parties fiscal years from July 1, 2003 through the year in which the BOARD OF EDUCATION'S pay-as-you-go CIP revenue pays off any amount by which the total cost of CHCCS high school #3 exceeds $27,800,000 as identified in paragraph number 9 of this agreement. 7. This agreement does not impact the CIP funding now and in the future related to other mutually agreed-upon school needs of the BOARD OF EDUCATION except to the extent that those school needs require pay-as-you-go CIP funding committed to CHCCS high school #3 as provided for in this agreement. 8. The BOARD OF COMMISSIONERS agrees to approve, by capital project ordinance, an appropriation to the capital expense fund of the BOARD OF EDUCATION of $2,200,000 more than $27,800,000 for CHCCS high school #3, provided the BOARD OF COMMISSIONERS is satisfied with a BOARD OF EDUCATION proposed design of CHCCS high school #3 that promotes smart-growth, which design addresses reduced parking, reduced land disturbance and other deleterious aspects of the previously reviewed plan for the construction and site development of CHCCS high school #3. 9 i~ 9. The parties may only amend this agreement by a written agreement approved by both boards and signed by their respective duly authorized representatives. IN WITNESS WHEREOF the BOARD OF ED(1CATION and the BOARD OF COMMISSIONERS have caused their duly authorized officials to execute this agreement the day and year first above written, pursuant to authority duly given and as their respective acts, intending to be bound thereby. ATTEST: ., , ~ ~ By: /1.~~ -~~ N it G. Pedersen, Superintendent ATTEST: BY ~ -- onna S. a cer, Clerk CHAPEL HILL-CARRBORO CITY BOARD OF EAi7CATION ---"'~ / By: ~~,~..~ ~lz~-,G4~- Valerie Foushee, Chair Board of Education ORANGE COiJNTY Margaret Brown, Chair Board o Commissioners 10 DRAFT NORTH CAROLINA INTERLOCAL AGREEMENT ADDENDUM "A" ORANGE COUNTY THIS INTERLOCAL AGREEMENT ADDENDUM "A," made and entered into this day of 2003 and effective as of the day of 2003, by and between the CHAPEL HILL- CARRBORO CITY BOARD OF EDUCATION, a body politic of the State of North Carolina, hereinafter called the "BOARD OF EDUCATION," and ORANGE COUNTY, a body politic and corporate of the State of North Carolina, hereinafter called the "BOARD OF COMMISSIONERS," to clarify the scope of and define terms in the INTERLOCAL AGREEMENT between the parties regarding approval by the BOARD OF COMMISSIONERS of the amount to be spent by the BOARD OF EDUCATION for the site of the third high school in the Chapel Hill-Carrboro City School District, hereinafter called CHCCS high school #3, and regarding amounts to be appropriated by the BOARD OF COMMISSIONERS to the capital outlay fund of the BOARD OF EDUCATION for CHCCS high school #3. NOW THEREFORE, pursuant to North Carolina General Statute ~~ 160A-461 and 115C-431, the BOARD OF EDUCATION and the BOARD OF COMMISSIONERS further agree as follows: 1. Except as provided in this Addendum, the INTERLOCAL AGREEMENT pertains only to the initial phase of CHCCS high i~ 1 DRAFT school #3. The initial phase (Phase I) will have a classroom capacity for 800 students with facilities and facilities capacity generally as detailed on the Moseley Wilkins & Wood CHCCS high school #3 "Phased Project Summary" which is Exhibit A hereto. The funding and construction of the subsequent phase (Phase II) of CHCCS high school #3 is not, except as described here, a part of the INTERLOCAL AGREEMENT or this Addendum. It is anticipated that Phase II will include additional classroom capacity for 400 students, with additional facilities generally as detailed in Exhibit A. In the event there is a smart growth additional appropriation as described in paragraph 4 of this Addendum and paragraph 8 of the INTERLOCAL AGREEMENT, Phase II will be planned, designed and constructed consistent with the smart growth additional appropriation. 2. The funding allocation recited in Paragraph 2 of the INTERLOCAL AGREEMENT constitutes the BOARD OF COMMISSIONERS' approval of the amount to be spent for the site as required by N.C. Gen. Stat.. § 1150-426(f); 3, The BOARD OF COMMISSIONERS and the BOARD OF EDUCATION are involved in a process designed to result in a list of objective smart-growth principles for CHCCS high school #3 which process is designed to allow construction of the initial phase of CHCCS high school #3 to begin in a timely manner; and i~ 2 DRAFT 4. If the BOARD OF EDUCATION'S design and plans for Phase I of CHCCS high school #3 meet said smart-growth principles, the BOARD OF COMMISSIONERS agrees to approve, by capital project ordinance, an additional appropriation to the capital expense fund of the BOARD OF EDUCATION of $2,200,000 more than $27,800,000 for CHCCS high school #3. This appropriation shall be derived from newly-identified funding sources rather than funds already dedicated to BOARD OF EDUCATION projects, and shall not require debt service by the BOARD OF EDUCATION. This funding shall be provided through additional County debt of up to $Z.2 million through a form of alternative financing, IN WITNESS WHEREOF the BOARD OF EDUCATION and the BOARD OF COMMISSIONERS have caused their duly authorized officials to execute this agreement the day and year first above written, pursuant to authority duly given and as their respective acts, intending to be bound thereby. ATTEST: By: Neil G. Pedersen, Superintendent CHAPEL HILL-CARRBORO CITY BOARD OF EDUCATION By: 3 Elizabeth Carter, Chair Board of Education ~s ATTEST: By: nxaFT ORANGE COUN'T'Y By: Barry Jacobs, Chair Board of Commissioners i~ Donna S. Baker, Clerk Exhibit A MOSELEYI~1/I LKINS~WgOD vacrrssic r.~s cuvc:.,en NIGH SCHOOL #3 CHAPEL HILL - CARRBORO CITY SCHOQLS September 2, 2003 PHASED PROJECT SUMMARY Phase) Initial Student Capacity~800 Academics: Classrooms for 800 including. Core Classrooms Science Classrooms Exceptional Ed Classrooms Arts & Music Classrooms Career & Tech. Ed. Classrooms Gymnasium (capacity for 1000) Weight Training Media Center (capacity for 1200) Auditorium (capacity of 500) Cafeteria and Kitchen (capacity for 1200) Athletic Fields: 1 Non-Football Game(Practice field w/ track, lights, bleachers, (potentially synthetic grass) 1 Practice field 1 Baseball field (practice field in outfield) i Softball field (practice field in outfield) 6 Tennis courts Parking: 200 Students 100 Faculty 50 Visitors 350 Total 1 ~~~ .. I ,... .. .1 r ..~ .,..• ..• Phase II Added Student Capacity`400.__ Additional Academics: Classrooms for 400 including: Core Classrooms Science Classrooms Exceptional Ed Classrooms Career & Tech.. Ed. Classrooms Add Auxilliary Gym Add Wrestling Room i Additional Parking: 700 Students 40 Faculty 25 Visitors 165 Addtitional for Total of 515 DRAFT NORTH CAROLINA INTERLOCAL AGREEMENT ADDENDUM "B" ORANGE COUNTY THIS INTERLOCAL AGREEMENT ADDENDUM "B," made and entered into this day of 2003 and effective as of the day of 2003, by and between the CHAPEL HILL- CARRBORO CITY BOARD OF EDUCATION, a body politic of the State of North Carolina, hereinafter called the "BOARD OF EDUCATION," and ORANGE COUNTY, a body politic and corporate of the State of North Carolina, hereinafter called the "BOARD OF COMMISSIONERS," to clarify the scope of and define terms in the INTERLOCAL AGREEMENT and INTERLOCAL AGREEMENT ADDENDUM "A" between the parties regarding approval by the BOARD OF COMMISSIONERS of the amount to be spent by the BOARD OF EDUCATION for the site of the third high school in the Chapel Hill-Carrboro City School District, hereinafter called CHCCS high school #3, and regarding amounts to be appropriated by the BOARD OF COMMISSIONERS to the capital outlay fund of the BOARD OF EDUCATION for CHCCS high school #3. NOW THEREFORE, pursuant to North Carolina General Statute §§ 160A-461 and 115C-431, the BOARD OF EDUCATION and the BOARD OF COMMISSIONERS agree that the following standards, if met, I~ will satisfy the smart growth requirements of paragraph 8 of the DRAFT INTERLOCAL AGREEMENT and the smart growth requirements of the INTERLOCAL AGREEMENT ADDENDUM "A" for CHCCS high school #3: 1. Transportation Standards. The building shall be located within ;4 mile of an existing or planned trail, greenway, bikeway or bus line. The design of CHCCS high school #3 and its facilities shall provide bike racks and storage for 10% of the building occupants and provide preferred parking for carpools and alternative vehicles and, shall reduce parking lot size and its associated impervious surfaces by 35o from Orange County School Construction Standards by providing automobile parking as follows: Phase I student parking, 174 spaces, Phase I and II teacher/staff/visitor parking, 80 spaces (all to be constructed with Phase I); Phase II additional student parking, 86 spaces. 2. Site Standards. The design of CHCCS high school #3 and its facilities shall preserve a minimum of 30% of the site in undeveloped space and shall provide shade on at least 30°s of non-roof impervious surface on the site within 5 years or use an open grid pavement system, with less than 50% impervious surface, for SOo of the parking area. The site shall comply with the Town of Carrboro's new stream protection plan and implement a storm management plan that does not increase the rate or quality of runoff from the site; i~ 2 nxaFT 3. Building Standards. The building design shall stress compact design features including multi-story construction, The physical education and athletic facilities shall be designed to minimize land disturbance; 4. Water Use Standards, Design standards shall have a goal of aggregate water reduction of 200 of the base, not including irrigation, after meeting EPA 1992 fixture performance requirements with respect to irrigation and reflect xeriscaping principles; 5. Shared Use Standards. Design standards shall provide the public with non-school hour access to exterior spaces, including a vita track, cross country course designed and maintained to increase environmental awareness and interior spaces for community use including common areas, auditoria and meeting rooms; and 6, CHCCS High Performance Standards. Design standards shall comply with the high performance building design criteria in School Board Policy 9040 (see attached), 7. Transportation Enhancement Standards. Commit at least $300,000 of the $2,200,000 additional appropriation to the following capital purchases as part of a smart growth plan to reduce dependency on the automobile for school functions and to reduce vehicle miles traveled related to school functions: ~o 3 nxaFT a. the purchase of busses or shuttles to be owned by CHCCS or otherwise, in tandem with the development of an enhanced transportation system, for school uses and functions, including student, staff and teacher transportation to and from school and student, staff, teacher and visitor transportation to and from preschool and afterschool programs; b. contributions of funds and expertise to the evaluation and development of the use of Chapel Hill Area Transit and/or Orange Public Transportation to provide non- automobile alternatives for transportation of students, staff, teachers and visitors to and from school, preschool and afterschool programs; c. the purchase of transit software to be used to reduce vehicle miles traveled in future redistricting decisions; d. promote walking to and from school and pre and after school programs by funding with matching grants the construction of sidewalks in Carrboro and Chapel Hill located within 1.5 miles of CHCCS high school #3 (the school "walk zone") which sidewalks are likely to be constructed by Carrboro and Chapel Hill only in response to matching grants; e, promote bike riding to and from school and pre and after school programs by funding with matching grants the construction of bike lanes in Carrboro and Chapel Hill within ai 4 DRAFT the attendance district of CHCCS high school #3 which bike lanes are likely to be constructed by or at the request of Carrboro and Chapel Hill only in response to matching grants; f. promote bus and other transit transportation to and from school and pre and after school programs by funding the construction of weatherproof, climate controlled shelters at locations within the attendance district of CHCCS high school #3 adjacent to or conveniently close to park and ride locations established by Carrboro, Chapel Hill and the University of North Carolina. 8. Public Road Improvement Standards. Endorse the timely construction of road improvements to Smith Level Road and intersection improvements to the intersection of Rock Haven Road and Smith Level Road which improvements have been endorsed by Carrboro and Orange County and which improvements, if timely constructed, will reduce by as much as $250,000 the offsite road improvement cost to CHCCS in its construction of CHCCS high school #3. IN WITNESS WHEREOF the BOARD OF EDUCATION and the BOARD OF COMMISSIONERS have caused their duly authorized officials to execute this agreement the day and year first above written, pursuant to authority duly given and as their respective acts, intending to be bound thereby. as 5 DRAFT ATTEST: CHAPEL HILL-CARRBORO CITY BOARD OF EDUCATION By: Valerie Foushee, Chair Board of Education By: Neil G. Pedersen, Superintendent ATTEST: By: Donna S. Baker, Clerk ORANGE COUNTY By: Barry Jacobs, Chair Board of Commissioners 1sg:orangecounty\draftaddendumB0803 with GEG revisionsdoc a~ 6 in~~ui~icut Page I of 3 ~~' Policy Code: 9040 High Performance Building Design Criteria The Board of Education supports the construction of school facilities that are designed to be cost- efficient, durable and sensitive to the environment. These criteria can only be met when an integrated approach to design is used from concept introduction to building commissioning. The Board of Education takes its role as stewards of taxpayer fiords seriously and supports efforts to design and construct schools that not only are cost efficient to build but will reduce operational expenses over the life-span of the building,. The Board of Education supports the definition of High Performance Schools provided below and will incorporate it during the design and construction phases of school development. High Pezformance Schools (HPS) ar'e designed to unpz°ove the leanzireg enviz•azznezzt while saying ener~~~, zzzater'idls azzd natzu•al z°esozn•ces. The Board desires that the following design characteristics of HPS be incorporated into every school design to the extent feasible, recognizing constraints associated with budgets, sites and other such factors. Develop in an Appropriate and Environmentally Sensitive Alanner Orientation for energy conservation Conservation of natural areas Respect for resource conservation districts Balanced use of fill or excavation Respect for flood plains and flowage easements Reduce the Use of «'ater Use of low volume toilets, faucets, showerheads and irrigation systems Monitor water usage Provide High Efficiency HVAC and Lighting Install high efficiency boilers and chillers Instal] T-3 lighting Provide solar powered lighting Provide motion detector lighting Consider daylighting Provide adequate insulation Design 4 pipe HVAC systems Use Dlaterials That Conserve Raw Resources Designate area for recyclable materials Use recycled material in construction where available http://nt5sebbs.com/cgi-bin,~om isapi.dll?clientID=546502&depth=?&infobase=chaphill.n.. S/I1/2003 .._~ .. as Divert landfill debris from construction sites Recycle building material to the next project Promote Positive Indoor Air Quality Increase outside air Reduce pesticide use Reduce mold and mildew Reduce or eliminate water infiltration Provide appropriate HVAC filtering Install non-toxic building materials Limit carpet use Provide Balanced Temperature Balance delivery of HVAC Install accurate thermostats Reduce classroom humidity Install appropriately sized units Design the School for Visual Comfort Increase outside or natural light through daylighting Design lighting to eliminate glare and distortion Provide consistency in lighting color Design connections through windows to the outside Limits Excessive Noise Limit excessive exterior noise infiltration Limit excessive HVAC noise Limit proximity to excessive interior noise Limit halhvay noise Appropriately place classrooms that are noisy by their content Training for All Personnel Provide training for custodians, teachers and principals Commission the building (meaning that all systems work as designed) http://nt5.. sebbs. com/cgi-bin/om_isapi.dil?clientID=54650?&depth=2&infobase=chaphill.n,.. 8/11 /2003 L~ocumen~ Involve maintenance personnel in the final approval and walkthrough stage Building Commissioning Review of al] operating systems Review of projected energy use Collaborative effort with owner, contractor and architect Designed For Safety Design allows for observation and entry control Design allows technology surveillance Provide single entry points for visitors Design visible parking arias from administrative offices Design lock down points for emergencies Encourage Community Centers Page 3 of 8 a~ Design media centers, multi-purpose areas, art rooms and cafeterias that are accessible to the public Provide adequate parking for visitors Provide Stimulating Architecture Create a sense of pride by the school community Provide a focal point for the community Lift teacher, student and parent morale Show concern, value and care for the entire school community In order to accomplish as many of the desired outcomes as possible, the administration will develop regulations that will be incorporated from the start of each new school design phase and followed through to construction completion and building commissioning, Regulations will be derived directly from or used in combination with the Triangle .1 High Performance Guidelines. School Board Policy 9O?!1 speaks to the instructional aspect of school design and the educational specifications required and should be incorporated in any planning effort with the regulations contained within. Adopted: 3/21/02 Regulations Site 1.1 Erosion and Sediment control • Design a system that controls and reduces the amount of erosion and runoff from the site http://ntS.scbbs.com/cgi-bin/om_isapi, dll?clientID=546502&depth=28:infobase=chaphill.n... 8/11 /?003 Stockpile topsoil for Later use • Prevent sedimentation from entering sewers or stream 2.2 Site Selection c~~ • Provide 100 foot buffers from any wetland area and ~0 feet from any free flowing water streams • Building can be sited no lower than ~ feet above the 100 year flood plain • Avoid agricultural land as defined by the Farmland Trust • Avoid land with extreme slopes or hill 2.5 Alternative Transportation • Locate building within I/2 mile of an existing or planned trail, greenway, bikeway or bus line • Provide bike racks and storage for 10% of the building occupants if appropriate • Provide preferred parking for carpools and alternative vehicles • Provide easy bike and pedestrian access to the building site 2.6 Site Disturbance • Preserve a minimum of 30% of the site in undeveloped space if possible without reducing programmatic features of the school • Ensure that any cultural landmarks as identified by the state or loca] government remain undisturbed 2J Stormwater Alanapement • Implement a stonnwater management plan that does not increase the rate or quantity of runoff from the site Z.8 Heat Islands • Provide shade (within 5 years) on at least 30% of non-roof impervious surface on the site or use an open grid pavement system, with less than ~0% impervious surface, for 50% of the parking area • Use high reflectance and low emissivity roofing on 75% of the roof area ?.9 Lieht Pollution • On school maintained and controlled land, design exterior lighting that the cutoff angle dues not exceed 45°6 • Design lighting to prevent reflection onto another property ~~'a ter .3,1 Water Efficient Landscaping • Reduce potable water constrmption used for landscape irrigation by ~0% by using drip systems, http://nt5..scbbs.com/egi-birv'om_isapi, dll?cli entID=~46~02&depth=? 8.:infobase=chaphill_n... 8/11 /2003 L/V4ull14LL age ~ o well water or storm water runoff ~~ • Limit landscape irrigation and use drought resistant plants :3? Wastewater Technology • Reduce municipally provided potable water for building sewage flow by using gray water or waterless fixtures 3.3 «~ater Use Reduction • Reduce aegregate water use by a minimum of ?0°,/o than the base, not including irrigation, after meeting EPA 1992 fixture performance requirements.. Smith Middle and Scroggs Elementary would provide baseline use data. Energy and Atmosphere 4.1 1\Iinimum Energy Performance • Design building to meet ASHRAE/IESNA 90.1, state or local energy codes, whichever is more stringent 4.2 CFC Reduction • Zero use of CFGbased refrigerants in HVAC systems • Check for other CFC materials, products and systems and make sure that all aze CFC-free 4.:3 Optimal Energy Efficiency • Increase energy performance by a minimum of 20% in new buildings and 10°ro in existing structures above those described in 4.1, as demonstrated by simulation using Energy Cost Budget Method described in section I 1 of ASHRAE/IESNA 90, I 4.4 Renewable Energy • During building design, consider the use of high temperahare solar or geothermal assisted technologies to provide a portion of the total energy use of the building Material and Resources ~.1 Storage and Collection of Recyclables • Provide an easily accessible location that serves the entire building for the collection, separation and storage of recyclables 5.3 Construction Waste Alanagement • During the design process, develop a checklist that focuses on the reduction of'construction waste from a design function • Develop a waste management plan that includes a reuse area, recycling area for separation, and a lunch area that provides for recycling • Recycle or salvage at least 7~°,% of grading and clearing debris by weight http://nt~ scbbs,com/cgi-bin/orn_isapi,dll?cli entID=54602&depth=2&infobase=chaphill.n,.. 8/1 1 /?003 • Recycle or salvage at least 50% of construction and demolition debris by weight ~~ 5.=1 Resource Reuse • Specify salvaged or refurbished materials for a minimum of 2% of the building materials excluding furniture, fixtures and equipment 5.5 Recycled Content • Specify that a minimum of 20°% of building and site materials contain an aggregate average of 20% post-consumer content or' 40°io post industrial content 5,6 Local Materials • Specify that a minimum of 20% of building and site materials are manufactured regionally within a 500 mile radius 5.9 Durable materials • Review materials used in the building for durability to ensure appropriate life cycle costs for roofs, HVAC, structure systems, finishes, furniture, fixtures and equipment Indoor Environment 6.1 b'Ifnimum Indoor Air Quality' • Meet the minimum requirements of standard ASHRAE 62-1999, Ventilation for Acceptable Indoor Air Quality • Explore installation of CO monitoring systems if called for 6.2 Tobacco Snroke Control All guidelines met 6.3 CO2 monitoring • Install a permanent CO2 monitoring system with a concentration towards high occupancy areas with parameters set at no more t]ian 530 parts per million when compared to outside air or 1,000 parts per million for indoor air 6,4 Ventilation Effectiveness • For mechanically ventilated buildings, design systems that result in air exchange effectiveness eater than 0.9 as determined by ASHRAE 129-1997 • In building renovations, continue the same exchange effectiveness 6.5 Construction IAQ Management • During construction, meet SMACNA IAQ guidelines and protect stored on-site or installed absorptive materials from moishrre damage • Replace air filters regularly to maintain system cleanliness during construction and just before occupancy http://nt5.scbbs.com/cgi-bin/om_isapi.dll?clientID=546502&depth=2&infobase=chaphill.n.. 8!1 I /2003 Yaffe 7 of 8 3~ • Flush the building with 100°io filtered and conditioned air for a period of not less than 30 days prior to occupancy as schedu]e permits 6.6 Low-emitting DIaterials • Meet or exceed VOC limits for adhesives, sealants, paints, carpets and composite wood products using the following guidelines • South Coast Air Quality Management Rule #1168 • Bay Area Air Resources, Rea.8 Rule ~ 1 • Green Seal requirements • Carpet and R.ug Institute Green Label program 6.7 Indoor Chemical and Pollutants • Design to minimize cross contamination of regularly occupied areas by using grates and grills for dirt and particulate • Separate outside exhausts so that no air' recircu]ation occurs from custodial, laboratory or copyinglprinting rooms take place • Provide appropriate drainage systems for liquid waste • Implement and insure good housekeeping processes within the building 6.8 S}-stem Control • Provide one operable window and one lighting control panel per Z00 square feet for all occupied areas • Provide controls for individual airflow, temperature and lighting for regularly occupied areas to teachers and staff within accepted parameters 6,9 Thermal Comfort • Comply with ASHRAE Standard 5~-199?, addenda 199 for thermal comfort standards • Provide pernianent temperature and humidity monitoring to allow operators to control and adjust performance 6.10 Day lighting and Views • Achieve a minimum Daylight Factor of Z% without creating cooling problems due to excessive glazing, in 7~°,/0 of all space occupied for critical visual tasks excluding low occupancy support areas • Achieve a direct line of sight to the exterior from 90°~0 of all regularly occupied spaces 6.11 Contaminant 1\Ionitoring • Explore installation of independent monitoring systems for ozone, radon, nitric oxide, sulfur dioxide or fungus and mold 6.12 Acoustic Quality http://nt~.scbbs com/cgi-bin,'om_isapi,dll?clientID=X46>0~&depth=2&infobase=chaphill.n_. 8/11/Z003 a.. v..~.ua..aa. i a~,~. u? v< • Design and select materials that generate less noise and those that dampen noise during the `~` construction process • Reduce noise generating equipment so that the maximurn decibel reading level at the property line is ~Odb • Meet all local noise ordinances Commissioning A. Training • Provide training to all employees about the systems that exits, these include the following: • HVAC systems • Lighting systems • Plumbing and water conservation systems • C02, temperature, and other monitoring systems • Passive or active solar, geo-thermal or bio mass systems • Irrigation systems • Control and management systems B. Review • Provide all stakeholders with review opportunities before occupancy of the building • Provide all stakeholders with an opportunity to review the building after one year of occupancy • Provide data concerning temperature, humidity and energy consumption to all stakeholders after 1 month, 6 months, 12 months and 24 months • Require all stakeholders to use HPS features as designed or to report problems immediately to responsible authorities. Each architect and contractor employed by the Board of Education shall provide the Board with written documentation verifying their compliance with the guidelines presented both during the planning and construction phase of the building, Architects and contractors will provide at the bidding phase their experience related to high performance school standards. If, due to the issue of excessive costs or site issues, a guideline cannot be met, the architect or contractor must submit written,justification to the Superintendent or designee as well as any alternative plans to reach the desired outcome. Architects and contractors are a]so required to meet the requirements of Policy 9010- Site Selection and Policy 91:)?0- Facility Design. Chapel Hill-Carrboro City Schools http://nt~scbbs com/cgi-bin/om_isapi.dll?ctientID=54650.2&depth=2&infobase=chaphill,n... 8,'I 1 /?003 V H N J O m 4 J M W TQ Z v .~M.~,yy,, ~ '~M~ J ~ O~ O ~ ~ ~ ,~ M L Z ~ a ~ p ~ ~ + N O + ~~~ C~ ~ m U N 'C ~ V' - ~ o Y p p1 n ~ ^ d iD ua a ~ N ~p N , ~~ // .{'a~ y, ~i~ ~ W _ .~ C1 0 ~ ~ ~ V E ' O O " O Q O ~ .Y ~ L ~ ON d ~ O7 ~ N V' n CO .-a N N f0 O W . f0 H v I d. ~ ~ V~~~ ~ O O O 0 0 0 O _ ,C OL ~ N .-~ ~ N H ~ M c~aa N ~ > ~ H C v C. ~ (U R n O N n N h U C 10 ~ + N i O N O1 ~ ~ aa~ ` v' N a ... n ~ ~ ~ O I~ O ~ ~ O ~ "'~ ~ N ~ ~ ~ "~ O M ~ ,~ CO N CO CO .. a 0 a Z ~ O O O N N O N N ~ '~ N .-i '~ N .-r O~ .-i V" W to ~ Ca Z O h ~ ~ c z fO ~ ° p ° ~ ~ ~n a Z ~ :c v~ ,.~ c v u v u v -p .~ u o .,.,, o O n ~ ~ ° c " H ~ V . ° ~ v i ~ cn E n > ll.l ~ In ~ O U O ~ ~ o ~ O Z C .-f ~ CO (n N N ~ 7 ~ u O ~ ~+ (O 3a c w o o ~ ~ Y 01 y ~'~ =U C Y O ~ ~ G O u ~ D N ~ > ~ m 3 a. U V C ~o a ~- E v m c G y a L N ~.. ~ `0 m s ,~ ~, w °' ~ o ~ o. a 0 0 0 .N .~ a > `> ~ -o ~ +-' m ~ ut L t 'o u u Y Y ~; ~; N L J.J ~ N L ~. ~ ~ ~ ~ v v ~ m iv 0 v ~ ~ ~ ~ ~ c c ~, Y Y v N ~ +-~ a a 0 v v v v a ~ ~~ o °-' ~ a a~ v E E o m ~ ~ o ~ 3 3 0 ~ a a c ~ ~ ~ ~ u ~ ~ ~ p C N ++ N N d !L' ~ ~ ~ ~ ~ o o .0 N a'C+ N M E ~ O ~ y ry ~~3 SMART GROWTH FOR SCHOOLS PREAMBLE to PREAMBLE The SMART GROWTH ACTIVITIES document that follows is a product of various discussions regarding the Smart Growth Task Force for Chapel HiII/Carrboro School District High School #3. The preamble to the suggested smart growth activities offers some context to the reason for the initiatives. This report was discussed at the October 30 meeting with task force members. Portions of this report have been incorporated into Addendum 8 to the Interlocal Agreement. Other remaining ideas can be explored independent of the Interlocal agreement, so they have been offered as other smart growth pursuits. The report in its entirety also frames the comprehensive approach to smart growth and its various facets from health and education to onsite building construction and offsite transportation enhancements. F:ILisalorangecounrylSMARTCROWTH FOR SCHOOLS PREAMELE2PREAMELE revised doc ~~ SMART GROWTH ACTIVITIES PREAMBLE Orange County and its school districts are recognizing the benefits of using smart growth principles to build and renovate schools to meet the needs of the community. Smart growth can positively affect students, parents, teachers and administrators now and in the future.. Schools are among our most important institutions, and can reflect and support important community values. Smart Growth schools can: • Inspire our,youth to embrace a way of life that preserves resources and creates and maintains a sustainable legacy • Develop greater community involvement • Improve environmental quality • Improve student health • Improve academic achievement • Save money • Improve safety Since Warld War ll private sector development has followed the inefficient and costly pattern of 'sprawl' growth. This pattern, to a large degree, has become ingrained in the behavior of most people as they conduct their daily activities and has driven school district facility planning. This unconscious system of greater and greater reliance on automobiles has directly /ed to air pollution and health problems and indirectly led to higher taxes, and to loss of time and reduced quality of life. Alternative transportation methods to reduce traffic are fhe primary off-site community-wide initiatives. TRANSPORTATION A, MASS TRANSPORTATION B. STUDENT DRIVING AND HEALTH C, ROAD AND PEDESTRIAN CIRCULATION AND IMPROVEMENTS D. TECHNOLOGY/INNOVATION ll. ENVIRONMENT AND AIR QUALITY A, STORMWATER/WATERQUALlTY B. ENVIRONMENTAL MITIGATION C.. SITE PLANNING ATTRIBUTES IIL. COMMUNITYAWARENESS IV, MLXED USE NOTE.- Smart Growth Activities are categorized in the following headings and meanings. ~ RECOMMENDATIONS School system to provide products of this type to be paid from capital funding ordinance process. In some cases, school system coordination with local government and/or NCDOT to meet, in most cases, offsite improvements. z SUGGESTIONS These activities are suggestions and are not requirements that ma,y act to add peripheral support of base smart growth capital improvements. GIWINDOWSITemporary Internet FileslCon(enf IE5195670LAFlSMART GROWTH ACTIVITIES-3 doc SMART GROWTH ACTIVITIES I. TRANSPORTATION 3~ Schools can be the Leader in environmental sirstainabillty and proactively create a model for future generations to understand and perpetuate. One of the mosf important aspects of smart growth is to limit the increasing dependency on the automobile and reduce Vehicle Miles Traveled (VMT).. High VMT creates traffic, vehicle accident problems with creating a safer walkable environment, and air and water quality degradation. A. MASS TRANSPORTATION' a. Purchase buses or shuttles to develop enhanced transportation system for the various uses and functions, and develop a brochure to promote same (e.g. Run a Southern Village Shuttle). b. Work with county and schools to investigate the use of alternative fuels (including bio-fuels) and/or electric vehicles. 2. Investigate applicability of CTIP study with county's consultant Wilbur Smith and Associates including use of alternative fuel. 3. a. Evaluate and develop the use of Chapel Hill Area Transit (CHAT), or b. Orange Public Transportation (OPT) to augment public/school transportation opportunities. B. STUDENT DRIVING AND HEALTH A report from UNC elaborates on the increased traffic safety risks that can occur during the student driving age period. In the interest of traffic safety, finding alternate methods for student mobility can be a community-wide safety improvement. (See UNC Safety Report Regarding Student Driving) STUDENT DRIVING/ALTERNATE SYSTEMS' Develop or augment alternate systems of transportation to move students to and from schools (especially for before and after school activities),. a. Study bus ridership and bus routes to maximize efficiency including bus size, time traveled and miles traveled,. b. Purchase bus transit software and school redistricting to assist reduction in VMT. c. Employ public transit systems to improve network routes to schools and among schools including between school systems. C:IWINDOWSITemporary Internet FileslCon(enflE5195670LAFlSMARTGROWTH ACTIVITIES-3. doc 2. HEALTHz 3~ a. PEDESTRIAN EXERGISE Construct multi-purpose pathway, for exercise (vita path), cross-country, environmental awareness (nature trail). 2. Offer a field education element to be added to an aspect of the schoo! curriculum. 3. Develop two educational pamphlets, one for health and one for the environment. b. DIET Purchase kitchen equipment to support a healthy diversified food menu. 2. Develop an augmented menu that has healthy foods that will attract students to stay on campus to eat.. 3. Prepare an educational pamphlet supporting these benefits of a healthy diet, C. ROAD AND PEDESTRIAN CIRCULATION AND IMPROVEMENTS' a. Work with local governments to complete the sidewalk system b,y constructing offsite sidewalks within walk zones (approximately 1,5 miles) (using a matching grants system), and b. Bike lanes to promote apedestrian/bicycling safe multi-modal transportation system, Investigation of the area shows a segmented system. 2. Develop bus routes (public or school) to service drop-off points (such as park and ride lots) around the district. This reduces parent and/or student VMT around the school area. a. This includes Public Park and Ride locations at Garrboro Plaza, .loves Ferry and Southern Village. b. Expand J route that includes Jones Ferry to also include Garrboro Plaza. c. Add minor diversion to D/NS route of Southern Village to include High School #3. 3. Consider a policy for students to congregate from longer walking distances to reduce the number of bus stops and associated air pollution from frequent bus starts and stops. 4. Build weatherproof, climate controlled, and safe bus shelters at various locations to encourage student clustering and use of Park and Ride lat locations,. C:IWINOOWSITempo2ry lntemet FileslContent IE5195670LAFlSMARTCROWTH ACTIVITIES-3 doc 31 5, Develop a bus shuttle system between schools for major traffic generation events (i.e. sports events, open houses, opportunity to attend public hearings, etc.) For example, schools of intro-county games would provide a visitors bus from their local area to the away game thereby reducing the parking demand at the host school. 6. Evaluate student vehicle privilege policy to reduce VMT. Develop student parking system and fee schedule to help pa.y for costs of mass transit. 7. Evaluate purpose ofoff-campus student vehicle trips and determine if on-campus services can be provided. 8. Coordinate with NCDOT and Town of Carrboro road improvements on Smith Level Road and intersection improvements at Rock Haven Road. Support Town of Carrboro resolution to ensure road improvements are outside of University Lake Watershed. D. TECHNOLOGY/INNOVATIONZ `Distance learning' is an important method to reduce offsite traffic. Technology can offer access to information without driving. Develop a video learning and conference center on campus with remote locations in both districts to permit specialized classes to be interactively broadcast to other locations. This will reduce student travel needs to other locations and efficiently permit the access to specialized learning to a larger number of students. Thls also could enhance equity in educational curriculum and opportunity. These `magnet' courses could be shared by both districts. II. ENVIRONMENT AND AIR QUALITY' Schools can be the leader in environmental sustainability and proactively create a model for future generations to understand and perpetuate, A. STORMWATERM/ATER QUALITY a. Construct primary stormwater detention systems as bio-retention areas, and b Use same as a water quality education element with a brochure explaining purpose and benefit. 2. Add groundwater monitoring wells and stream flow monitors. 3. Add stormwater discharge flow monitors. B. ENVIRONMENTAL MITIGATION i. Create artificial wetlands that act as aquifer recharge. OIWINDOWSITempamry Inlemet FBeslConlent IE5195670LAFlSMART GROWTH ACTIVITIES-9 dac C. SITE PLANNING ATTRIBUTES 3a a. Reduce parking lot size and its associated impervious area by reducing the parking standards (from school construction standards) by 35% of original standard. Construct parking space number based on current phase for students (174) and buildout for teacher/visitor (80) (Total 254 - Phase 1; 86 additional at 1200 capacity buildout). b. Consider an overflow parking aisle area ofsemi-pervious material. III. COMMUNITY AWARENESS A. Host a community forum to discuss the school planning process and the possible changes to the neighborhood pedestrian, bigyc%ng and traffic systems. B. Produce brochures through Parent/Teacher Organizations and other school/parent groups to improve awareness of air quality and environment. IV. MIXED USE' The compatibility and functional relationship of a school in an area can be an indication of the smart growth `fit' of a project. Compatibility represents a condition in which land uses can co- exist in relative proximity to each other in a stable fashion over time such that no use or condition is unduly negatively impacted directly or indirectly. Mixing land uses such as a minor office/retail (including restaurants) element in the area to capture potential off--site school and neighborhood traffic would create beneficial synergy. Complementary to compatibility issues are functional relationships that represent a complementary and interactive relationship among land uses or development that include substantial and positive exchange of human interaction, goods, resources, institutions, services and jobs between land uses. A. Develop a report and examine the ability to lease land and/or space to private sector providers of needed student and neighborhood services. CIWINDOWSITemporary Interne( FileslConlenf IE5195670LAFlShIART GRO WTH ACTIVITIES-3 doc C~C~~~IC Chapel Hill - Carl°boro City Sc Lincoln Center, Merritt Mill R Chapel Hill, NC 27516 Telephone: (919) 967-8211 Fax: (919) 93.3-4560 Neil Pedersen, Superintendent To: 7olm Link Orange County Muia~ger From: Neil Pedersen~~~~' 4 Superintende !!" Stephen Scroggs, Assistant Superintendent for Support Services Stephen Scroggs Assistazrt Superintendent for Support Services Re: Response to Smart Growth Recommendations Date: Tarruary 21, 2004 In response to the request made by the County Commissioners, we have reviewed the Smart Growth recommendations, Addendums "A" and "B" that were forwarded to us. Attached is the action item approved by the Board of Education at their regularly scheduled meeting on .lanuazy 15, 2004. The Board of Education approved Addendum "A" without change from the original draft submitted by the Commissioners. We are pleased that of the 15 recommendations made in Addendum "B", we can support 12 of them without change. Two of the recommendations aze related and will require further study, both cost and feasibility. These include shuttle buses and shelters at pazk and ride locations.. A cost analysis is included. The one recommendation that we feel must be changed is the teacher, staff and visitor parking. The Board of Education is requesting an increase from 80 to 150 parking spaces. The reasons are detailed in the action item. We look forward to the County Conunissioners' consideration of this matter. 3q ~~v Chapel Hill - Carrboro City Schools Lincoln Center, Merritt Mill Road Chapel Hill, NC 27516 Telephone: (919) 967-8211 Fax: (919) 933-4560 Neil Pedersen, Superintendent To: Neil G. Pedersen Superintendent Prom: Stephen A. Scroggs Assistant Superintendent for Support Services Re: Analysis of Smart Growth Recommendations by the Orange County Commissioners Date: .January 5, 2004 Stephen A. Scroggs, Assisiant Superintendent for Support Services Included is an analysis of Addendum "A" and "B" of the Smart Growth provisions of the Interlocal Agreement, approved by the County Commissioners for forwarding to the Board of Education. While the Commissioners have taken no formal action on the approval of the addendum, Support Services has reviewed the contents and would make the following recommendations. The original version of the addenda fiorn the County Commissioners is included in your December 18 Board package. Addendum "A" This addendum clarifies capacity, phasing and the source of additional smart growth money as descr7bed in the Interlocal Agreement approved by the Board of Education, It is very similar to the original Addendum submitted by the Board of Education, The following sections are reviewed and aze compatible with the original version. 1. Defines the student capacity of Phase 1 (800) and Phase 2 (400). This section also indicates that Phase 2 should be built consistent with the smart growth principals identified in Addendum "B". 2. Reaffirms the Board of Commissioners approval of the anrount to be spent for site acquisition as defined in the Interlocal Agreement. 3, Describes the initial phases of defining smazt growth principles. 4. Clarifies that the $2,200,000 to be provided contingent on the Board meeting the smart growth principles will come from new funding sources, not those already identified for other Board of Education projects. The statement also states that the funding will be alternatively financed and will not require any debt service payments by the Boazd of Education. The original Addendum "A" included language that the Bcard of Education only waived its right to legal recourse to the first phase of the high school construction, not second phase. That language is not included in this draft, Support Services recommends acceptance of Addendum "A" as redrafted by the County Commissioners. ~-i Addendum "B" This addendum defines the smart growth principles that the Board of Education must adhere to if smart growth money is to be allocated. Of the 15 reconunendations made, Support Services is recommending acceptance of 12, further study of 2 and an adjustment to L In each section an analysis is provided and reference made to Board Policy 9040 if applicable. 1. Transportation Standards. a, The building location near to a bike lane or bus line and the calculation for bike racks exist currently in Policy 9040. Support Services recommends acceptance of this provision. b. The reduction in student parking is greater than the 25% suggested by the Board eazlier The recommended 35% reduction would mean a reduction in Phase 1 of student pazhing from 200 to 174. Phase 2 student parking would be reduced from 100 to 86 malting the total reduction in student pazhing from 300 to 260. That 260 total represents 22% of the student population. This is identical to the combined percentage of shrdent parking at the existing high schools.. Support Services recommends acceptance of this provision. The County Corrunissioners' recommendation for teacher/staff/visitor parking for both phases of the project is 80. That compares to 208 spaces at CHHS and 180 at ECHHS. Cedar Ridge has 152 teacher paziting spaces presently, Teacher/staff/visitor parking at this level would not be adequate to meet the needs of parents and staff. A staffing analysis of the new high school with a membership of 800 projects a staff membership of 98 and, when expanded to 1,200 students, a staff membership of 128. The proposed 80 pazlting spaces for both phases of the project, including visitors would not meet the needs of staff, parents, or other visitors. The impact would be felt in several azeas. Staff and visitors who can't find a pazlting space will tend to pazk illegally, for example in fire lanes or along undesignated roads, creating safety hazards and/or turning school administrators into parlting lot monitors.. Frustration with parking will have an impact on teacher retention and recruitment, The prospect of recruiting a teacher and having to inform them that they cannot pazlt at their workplace is problematic They do have other choices with a shortage of teachers.. Parent involvement is critical in the educational process and a lack of adequate visitor parking will discourage parents from visiting schools. As the District struggles to get more parents into schools, this large of a reduction would be detrimental to the effort. Large events such as plays, games and community celebrations use staff and ~~ visitor parking as well. The combined reduction in student and staff would hamper participation in such events or and create unnecessary frustrations,. Another factor that must be considered is the fact that 4.3 percent of our employees live outside of the towns' limits. Support Services recommends 150 parking spaces be provided for staff and visitors and that alternative transportation funds beset aside for potential shuttle, carpool or van pool incentives. Certified Teacher Residence Data a~°r° 2% 1%1%1%1% 2% 4i° ~ ' ~ D Chapel Nill ~ a% p Carrboro ' o Durham v :~~:~ ~ ~s u I ^ Hillsborough t ®Raleigh/Cary w r ~ ~~ ^ Pittsboro t r ~ ~, ```~ ~ , ®Mebane ~~" D Burlington P7 % ^ Graham io°/ Unlisted ^ Other 2. Site Standards. The site standards listed are drawn directly from Policy 9040. Additional language has been added to the section for compliance with the Town of Carrboro's new stream protection and restates Policy 9040, section 2.7, concerning storm water management. Support Services recommends acceptance of this provision. 3. Building Standards. The standard restates the Board of Education requirement that the building be compact in design, multi story, and built to minimize site disturbance. This includes the location of athletic facilities. Support Services recommends acceptance of this provision. 4. Water Use Standards. The water use standards included in the recommendation replicates those found in Policy 9040 and mentions xeriscaping, awaste-efficient landscaping technique, utilizing'unthirsty' native plants and drought tolerant ~-3 exotics, thus reducing the need for irrigation. This is found in section 3.1, Water Efficient Landscaping, of Boazd Policy 9040. Support Services recommends acceptance of this provision. 5. Shared Use Standards. The shared use standards are a combination of Policy 9040 and the Boazd's August 4, 200.3 Smart Growth Definitions that were shazed with the County Conunissioners. The BOCC has added a "vita track, cross country course designed to increase environmental awareness" to the list of shared use facilities.. The auditorium, meeting rooms, and multi-purpose rooms were already included in Boazd Policy. Support Services recommends acceptance of this provision. 6. CHCCS High Performance Standards. Asserts that the building and site must comply with Board Policy 9040.. The Districts efforts in the area are widely noted, but tiro cost factors of a high performance building must be considered.. First time costs must be analyzed with annual operating costs if hue sustainability is to be achieved. The Board's recent efforts in using life cycle costing, through the DOE2 or other models are certainly an appropriate step in complying with this request. These efforts will consume the majority of the $2.2 million dollar smart growth allocation. Support Services recommends acceptance of this provision. Transportation Enhancement Standards. Tlus section contains 6 goals to encourage alternative transportation to and from school. This includes walking, bike riding, public transportation and park and ride solutions. The recommendation states that the Board must "commit at least $300,000 of the $2,200,000" towards the following capital purchases, The recommendations made have a cost potential well in excess of $ 300,000 if completed. It should be noted that the DOT prgject on Smith Level is not at a stage where cost savings for sidewallcs and roadway improvements could be insured. Where possible, an estimated price for that subsection is included in the description. a. The purchase of a bus to eriliance transportation to and from school including staff, students and visitors would meet this standard. The potential for shuttling staff and students from park and rides has some merit. This shuttle could also include after school activities. It should be noted that any bus used as a shuttle and that has any other passenger stops along the way must be an orange bus. That bus cannot be used for a shuttle to athletic events or used for field trips. If the bus is purchased as an activity bus (white), then the bus can have no other passenger stops except in the pazk and ride lot and the school parking lot. Any shuttle would need to be continuous as students and teachers leave the campus on a regular basis. For the District to provide this shuttle, the following cost estimate would apply. The estimate is based on the Carrboro Plaza Park and Ride location only, a six mile round trip, operating for 220 school days and using average driver pay with benefits. i. Capital ~'~f'" 1, Cost of Bus $70,000 ii. Operating annual L Driver (8 Hours) $24,000 2. Bus gas, tires oil $2.3,232 iii. Total first year costs $117,232 Costs for the Town of Chapel Hill Transit to operate the shuttle are substantially higher, Gas, oil, tires replacement and salary are included in the per hour rate, i. Capital 1. Cost of Bus $264,000 ii. Operating amnal 2. Per Hour (8hours) $96,800 iii. Total first year costs $.360,800 The continuing operational costs would be a major budgetazy problem for the Board of Education. Support Services recommends further study of the feasibility of shuttle buses. b. Would contribute funds and expertise to the development of transportation alternatives to and from school with Chapel Hill Transit and Orange Public Transportation. This would allow the District to undertake a holistic approach to transportation. Recent efforts at collaboration with the Chapel Hill Transit System have been most productive and while an estimated cost is not available at this time, Support Services recommends acceptance of this provision. c. Transit software for redistricting purposes is available, and depending on the applicability of the software, could be very beneficial,. The software could be used in conjunction with the other criteria approved by the Board of Education including ethnicity and social economic status. Previously, the District has used IRTE, a division ofNC State University to help with these efforts. Routing software, designated TIMS, is provided for bus routes by the State and its use is mandated. TIMS is responsible for the District being able to avoid bus purchases from 1998 unti12002, when the District grew from 8,516 students to 10,365 students. Tlris increase in efficiency is a direct result in the use of TIMS. During the last redistricting, an excel spreadsheet was developed by Mike Kelley and used by the District to evaluate distances traveled. Support Services recommends acceptance of this provision. d, Collaboration with the Town of Chapel Hill and the Town of Cazrboro in the development acrd funding of a sidewalk network that would comrect extended azeas to the new high schooh With the passage of sidewalk bonds in both Towns, funding of this network could be a collaborative effort. Initial meetings with Carrboro and Chapel Hill have been productive.. Shared grant possibilities exist between the governmental ~ S agencies. Cost estimates are unavailable at this time.. Support Services recommends acceptance of this pr°ovision. e. Replicates the efforts found in subsection (d) but includes bike lanes in collaboration with both Towns. Potential in this az~ea exists along Smith Level Road, Tar Heel Drive and tluough Southern Village. Shared grant possibilities exist between the govermnental agencies. A safe and secure crossing area would be required, Support Services recommends acceptance of this provision. f. Proposes the construction of weatherproof; climate controlled shelters located close to park and ride lots for potential shuttle use,. The projected cost per shelter is $60,000.. This recommendation blends with the earlier Transportation recommendation for shuttles. The initial cost of this project would seem high. A project to judge potential ridership maybe required before the Board would conunit potential funds. Support Services recommends further study for potential inclusion. g. Request that the Board of Education endorses the timely road improvements on Smith Level Road and the intersection at Rock Haven which have been approved by the Town of Carrboro and The Orange County Commissioners. Support Services recommends acceptance of tFris provision. Mr, Scroggs will be happy to answer any questions you may have. Resolution: Be it, therefore, resolved that the Board of Education approves Addendum "A" as originally presented, approves the administration's recommendations as stated on Addendum "B" and directs the administration to work with the County in areas requiring further study.