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Home My WebLink AboutAgenda - 03-21-2023; 8-b - Fiscal Year 2022-23 Budget Amendment #7 1 ORD-2023-015 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 21, 2023 Action Agenda Item No. 8-b SUBJECT: Fiscal Year 2022-23 Budget Amendment #7 DEPARTMENT: County Manager's Office ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Year-to-Date Budget Kirk Vaughn, (919) 245-2153 Summary PURPOSE: To approve budget, grant, and capital project ordinance amendments for fiscal year 2022-23. BACKGROUND: Library Services 1. Orange County Library Services has received additional State Aid funds of $14,150 from The State Library of North Carolina. This brings the total budgeted funds to $114,150 in FY 2022-23. The department has also received a $1,000 donation from the Triangle Community Foundation. These additional funds will be used to support inclusive programming, outreach efforts, equipment and support for book processing. This budget amendment provides for the receipt of these additional funds for the above stated purpose. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Health Department 2. ARPA Workforce Development: The Orange County Health Department has received a grant for $40,000 in American Rescue Plan Act (ARPA) Workforce Development Funds from the Guilford County Health Department to assist in the training and professional 2 development of Orange County Health Department staff in order to improve the structure of the health department. The grant period expires May 30, 2023. 3. Delta Dental Grant: The Orange County Health Department Dental Clinic has received $2,500 in grant funding to support the oral health of children in Orange County. Funding will be used for eco-friendly supplies and tools to assist children in their oral care. The grant period is March 1, 2023 to February 28, 2024. This budget amendment provides for the receipt of these funds in the Multi-Year Grant Fund, outside of the General Fund. Delta Dental($2,500) - Project# 71095 Revenues for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised Grant Revenue $0 $2,500 $2,500 Total Project Funding $0 $2,500 $2,500 Appropriated for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised Grant Expenditures $0 $2,500 $2,500 Total Costs $0 $2,500 $2,500 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Planning and Inspections 4. Communications Towers Trust Fund—The Communications Tower Trust Fund accounts for application fees paid to the County by telecommunication companies, with these fees being used to pay costs associated with determining tower location and construction. This budget amendment appropriates $7,500 in fund balance of application fees expended to pay consultant costs for reviewing telecommunication applications totaling $22,500. With this appropriation, approximately $1,920 remains in the Communications Towers Trust Fund unassigned fund balance. The consultant fee is paid only after the project is closed out, in compliance with the County Unified Development Ordinance. This budget amendment provides for the receipt of these funds in the Communications Towers Trust Fund, outside of the General Fund. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated with this item. 3 Department of Social Services 5. The Department of Social Services has received additional appropriations with American Rescue Plan Act (ARPA) funding and Consolidated Appropriations Act (CAA) funding by the State to be used for the Low-Income Household Water Assistance Program (LIHWAP). The program runs from June 2022 to May 2023, and the County received $132,727 for direct payments and administrative support for this program. 6. The Department of Social Services has received $4,126 in Monthly Caseworker Visits funding by the State to be used for Work First Program Payment. The program runs from June 2022 to May 2023, and the County will receive $4,126 for administrative support for this program. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Orange County Schools 7. The Orange County Schools Board of Education has approved transfers of capital funding between projects. A total of $538,115 will move from Safety and Security to Roofs and Canopies to fund canopy projects at Hillsborough Elementary and Efland Cheeks Global Elementary. A total of $1,078,476 will move from the Cedar Ridge Classroom & Planning project to the 2016 Bond Classroom Building Improvements project to support campus wide bathroom renovations and provide additional restroom facilities at Orange High School. This reallocates funds within the School Capital Fund, outside the General Fund, and amends the following capital ordinances: School Safety/Security Projects (-$538,145) - Project#51034 Revenues for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised Alternative Financing $656,733 $0 $656,733 2/3rds Net Debt Bonds $428,073 $0 $428,073 From General Fund $990,796 ($538,145) $452,651 Total Project Funding $2,075,602 1 ($538,145) $1,537,457 4 Appropriated for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised School Capital Expenditures $2,075,602 ($538,145) $1,537,457 Total Costs $2,075,602 ($538,145) $1,537,457 Roof& Canopies Projects ($538,145) - Project#51026 Revenues for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised Alternative Financing $269,691 $0 $269,691 2/3rds Net Debt Bonds $30,000 $0 $30,000 From General Fund $275,657 $538,145 $813,802 Total Project Funding $575,348 $538,145 $1,113,493 Appropriated for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised School Capital Expenditures $575,348 $538,145 $1,113,493 Total Costs $575,348 $538,145 $1,113,493 Cedar Ridge Classroom & Planning (-$1,078,476) - Project#51041 Revenues for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised 2016 Bonds $14,500,000 ($1,078,476) $13,421,524 Total Project Funding $14,500,000 ($1,078,476) $13,421,524 Appropriated for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised School Capital Expenditures $14,500,000 ($1,078,476) $13,421,524 Total Costs $14,500,000 ($1,078,476) $13,421,524 Classroom Building 2016 Bonds ($1,078,476) - Project#51042 Revenues for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised 2016 Bonds $1,284,250 $1,078,476 $2,362,726 Total Project Funding $1,284,250 $1,078,476 $2,362,726 5 Appropriated for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised School Capital Expenditures $1,284,250 $1,078,476 $2,362,726 Total Costs $1,284,250 1 $1,078,476 $2,362,726 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Fleet Services 8. The Fleet Services division has identified seven (7) leased vehicles whose leases are coming to an end. Due to high departmental use, the County will purchase the vehicles at the end of the leases. These seven (7) vehicles will cost $136,000 to purchase and will be funded using the existing County capital reserve funds. This reallocates funds within the County Capital Fund outside the General Fund and amends the following capital ordinances: Vehicle and Equipment Replacement($136,000) - Project# 30010 Revenues for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised Insurance Reimbursement $166,098 $0 $166,098 Alternative Financing $6,666,438 $0 $6,666,438 Transit Tax Proceeds $223,400 $0 $223,400 Grant Funding $2,666,549 $0 $2,666,549 Partner Funding $9,000 $0 $9,000 From Capital Reserve $0 $136,000 $136,000 Total Project Funding $9,731,485 $136,000 $9,867,485 Appropriated for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised Project Expenditures $9,731,485 $136,000 $9,867,485 Total Costs $9,731,485 $136,000 $9,867,485 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts associated with these items other than as noted otherwise above. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2022-23 and increases the General Fund by $192,003, the Multi-year Grant Fund by $2,500, the County Capital Fund by $136,000, the Communication Towers Fund by 7,500. 6 RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and capital project ordinance amendments for Fiscal Year 2022-23. 7 Year-To-Date Budget Summary Fiscal Year 2022-23 Communic Fund Budget Summary General Fund Grants Fund County ations Capital Towers Trust Fund Original Budget Revenue $255,500,691 $474,802 $10,612,009 $15,000 Interfund Transfer Revenue $76,740 $87,786 Fund Balance Appropiation $2,608,888 Total Original Budget $258,186,319 $562,588 $10,612,009 $15,000 Additional Revenue Received Through Budget Amendment#7 (March 21, 2023) Grant Funds $2,223,546 $2,260,900 $336,177 Non Grant Funds $306,600 $302,082 Additional Interfund Transfer Revenue $50,000 $783,079 Additional Fund Balance Appropriation $12,126,566 $7,500 Total Amended Budget $272,843,031 $2,873,488 $12,033,347 $22,500 Dollar Change in 2022-23 Approved Budget $14,656,712 $2,310,900 $1,421,338 $7,500 % Change in 2022-23 Approved Budget 5.74% 486.71% 13.39% 50.00% Authorized Full Time Equivalent Positions Original Approved Full Time Equivalent Positions (includes Permanent and Time Limited) 983.505 5.000 0.000 Changes to Full Time Equivalent Positions 6.700 2.000 Amended Approved General Fund Full Time Equivalent Positions 990.205 5.000 0.000 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2022-23 990.205 7.000 0.000 0.000