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HomeMy WebLinkAboutAgenda - 03-07-2023; 7-a - Orange County Facilities Master Plan Update 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 7, 2023 Action Agenda Item No. 7-a SUBJECT: Orange County Facilities Master Plan Update DEPARTMENT: Asset Management Services ATTACHMENT(S): INFORMATION CONTACT: 1. Executive Summary — Facilities Travis Myren, Deputy County Manager, Condition Assessment 919-245-2308 2. PowerPoint Presentation Steven Arndt, Asset Management Services Director, 919-245-2658 PURPOSE: To receive an update regarding the development of a Facilities Master Plan for Orange County, and to provide feedback regarding several key planning recommendations. BACKGROUND: At the Board of Commissioners' May 3, 2022 Business meeting, the Board approved a contract with O'Brien Atkins Associates for the development of an Orange County Facilities Master Plan with a 20 year planning horizon. The scope of the planning effort was to encompass all major facilities and programs operated by the County, with the exception of Parks and Recreation and Solid Waste, as these departments will be conducting separate planning efforts. At the Board's May 24, 2022 Business meeting, representatives of O'Brien Atkins Associates presented the planning approach to the Board and received comments from the Board on goals and direction for the effort. Over the summer and fall of 2022, O'Brien Atkins Associates performed the following tasks in support of the development of the Facilities Master Plan: Task Dates Project Kick-Off May 24th, 2022 Planning Goals& Data Gathering June-July 2022 Space Planning July-October 2022 Public Forum November 17th, 2022 Planning Options November 2022—Present 2 The following facilities planning goals were established early in the process: • Provide customer service in safe, secure and accessible facilities. • Be good stewards of the County's financial and land resources. • Where possible, move out of older facilities that have reached the end of their useful life cycle. • Consolidate departments and services to gain efficiency. • Respond to floodplain issues. The Data Collection phase of work involved gathering and reviewing plans, drawings, previous studies, including the Facilities Condition Assessment completed in 2021. The assessment identified that a significant portion of County owned facilities will be nearing the end of their useful lifespan within the next five to ten years. Some of the buildings nearing the end of their useful life include: • Central Recreation Center • District Attorney Building • Efland Cheeks Community Center • EM — Station #1 (will be transitioning to new Waterstone EM facility) • Old Environment & Agriculture Center (EAC) • Old Jail • Southern Human Services Center • Whitted Building A— Health Department A copy of the Executive Summary of the Facilities Condition Assessment is included as Attachment #1. The Space Planning phase identified an additional 111,891 Departmental Gross Square Feet (DGSF) of space needed by 2040. This translates into a Gross Square Foot (GSF) need of 156,732 by the year 2040. The chart below summarizes this information. Net Change Grossing Factor by GSF Space Category DGSF Type Needs bt 2040 Admin 13,090 Office 30% 17,017 Community Service 21,880 Office 25% 27,350 Human Services 25,079 Health 45% 36,365 Justice 23,923 Court 45% 21,653 Office 30% 11,686 Public Safety 22,807 Sheriff 30% 15,191 EMS 25% 21,080 Support Services 51112 Office 25% 6,390 Total Space Needed 111,8911 156,732 3 Key Planning Decisions Upon completion of space planning, the work transitioned into the development of master plan options to address current and future space needs. While there are many decisions to be made regarding plan development, the following seven key components of the master plan, along with options and recommendations, are provided below, for the consideration by the Board. Feedback provided by the Board will direct final plan development: Item #1: Disposition of the John M. Link Jr. Government Services Center, 200 South Cameron Street, Hillsborough. Due to environmental issues, this 25,000 gross square foot facility has been vacant since November 2019. Options for this facility include: • De-construction of structure, build parking lot for Justice Center. ($1 M) • Repair and renovate for Justice Center Department needs. ($10.4M) Recommendation: Repair and renovate the facility for growth in Justice Center related needs ($10.4M). Potential occupants include the District Attorney's Office, Criminal Justice Resource Department, Adult Probation, and Juvenile Justice. Item #2: Disposition of the Old Jail, 125 Court Street, Hillsborough: The old jail, constructed in 1925, has been sitting mostly vacant* with the completion of construction of the new Detention Center in 2021. This facility sits on 1.52 acres of prime land in the historic center of Hillsborough, adjacent to the Justice Center. Options for this facility include: • De-construction of this facility, create open space.($1.M) • De-construction of this facility, construct interim parking lot for Justice Center needs. ($1.5M) • De-construction of this facility, construct 26,000 gross square foot Justice Center Annex to meet anticipated growth needs. ($15.6M) This option would be required if the Link Government Services Center is demolished. Recommendation: Short range — de-construct Old Jail building, construct parking lot ($1.5M). Long range — retain land for future development/growth needs of Justice Center. * Note: At present, criminal evidence is stored within the basement of the old jail, occupying about 3,000 gross square feet. When de-construction occurs, the evidence will have to be re-located to storage space at Cedar Grove Community Center. Item #3: Disposition of the old EAC facility, 306 Revere Road, Hillsborough: Originally constructed in 1960 as a grocery store, this 19,087 gross square foot building provided offices for the Department of Environment, Agriculture, Parks and Recreation (DEAPR) from 1987 until 2021, when staff transitioned into newly constructed facilities. While a significant portion of the facility sits vacant, Asset Management Services (AMS) re-occupied a portion of the building in October 2022 to accommodate organizational changes within the Whitted Human Services Building. In addition, approximately 4,000 gross square feet. of facility is used for vital document storage. Options for this 3.84 acre site include: • Continue to operate and maintain the facility and use as AMS office, storage/swing space. Renovations and upgrades would be required ($51VI) 4 • Offer land to a public non-profit or private developer to build affordable housing. This option would necessitate the construction of a new facility to house AMS administrative staff and maintenance shops ($3.6M). In addition, vital document storage would need to be created at Cedar Grove Community Center (50k). • If the timeline to build affordable housing can wait until a new Emergency Management facility is built, AMS could backfill into the current Emergency Management facility. Recommendation: Offer land to a public non-profit or private developer to build affordable housing. Construct new AMS offices adjacent to the Maintenance Building located at 600 Highway 86 North, Hillsborough. If the timeline for affordable housing can wait until a new Emergency Management facility is constructed, AMS administrative staff could backfill into the current Emergency Management facility. Item #4: Sheriff's Office, 106 East Margaret Street, Hillsborough The space planning analysis determined that the layouts of the District and Superior Courts within the Justice Center were deficient and required major re-design to meet industry standards. In addition, the Sheriff's Office, currently located within the Justice Center, is projected to grow significantly by 15,191 gross square feet within the planning period. The following options were developed to address this situation: • Move the Sheriff's Office out of the Justice Center to accommodate growth/reconfiguration of the courts. Construct a new 31,000 gross square foot Sheriff's Office facility on County owned property adjacent to the Motor Pool located at 600 Highway 86 North, Hillsborough. ($17.68M). • Construct a building addition to the Justice Center for Sheriff and Justice Center ($25M). Recommendation: Construct new Sheriff's Office on County owned land adjacent to the Motor Pool Facility. ($17.68M). Item #5: Emergency Management Building, 510 Meadowlands Drive, Hillsborough This 22,069 gross square foot office/warehouse facility siting on 3 acres of land was purchased and renovated for County occupancy in 2008. In 2019, the facility was renovated to address environmental issues, but some issues persist to this day. The existing facility does not meet industry standards for safety and security, and the building site will not be able to accommodate projected growth of 22,000 gross square feet by 2040. Options for this department include: • Build a modern, 44,000 gross square foot Emergency Management facility on County owned land adjacent to the Motor Pool located at 600 Highway 86 North, Hillsborough. Cost Estimated at ($28M). • Remain at current location and build a small addition/annex nearby as the existing site will not accommodate the projected growth, ($10.4M). Recommendation: Construct new Emergency Management building on County owned land adjacent to the Motor Pool facility ($28M). Utilize 510 Meadowlands Drive for County storage needs and swing space for construction. Item #6: Central Recreation Center, 301 West Tryon Street, Hillsborough Constructed in 1957, this 19,000 gross square foot facility is outdated and in poor shape, suffering from structural integrity issues, and lacking adequate Americans with Disabilities Act (ADA) 5 accommodations. In addition, the facility will not accommodate projected growth of 6,000 gross square feet in services through the planning horizon. Options include: • Demolish and build anew 25,000 gross square foot facility on County owned land adjacent to the Motor Pool located at 600 Highway 86 North, Hillsborough. ($13.5M). • Demolish and build a new 25,000 gross square foot facility at the existing site. ($13.5M) Recommendation: Demolish and build a new 25,000 gross square foot facility on County owned land adjacent to the Motor Pool located at 600 Highway 86 North, Hillsborough. ($13.5M). This new location is next to Fairview Park, and will enhance recreation opportunities for nearby underserved neighborhoods. Item #7: Health Services, 300 Tryon Street, Hillsborough A portion of Health Department is currently located within the Whitted Human Services Center, 300 West Tryon Street, Hillsborough. Originally a high school constructed in 1925, this facility was subsequently renovated for County functions. The medical and dental clinics are located in the ground floor/basement level of the facility in substandard space. The Whitted complex is old, has limited parking and is difficult to access. In addition, the facility is not served by public transportation. Finally, the existing facility will not accommodate anticipated growth of 7,056 gross square feet during the planning period. The following options were developed to address these concerns: • Construct a new, modern, 39,800 gross square foot Health Services Complex in a commercial district, with ample parking, access to public transportation, and adjacent to major highways — 1-85 and 1-40. This construction can be phased with the initial construction of the Medical and Dental Clinics, followed by the administrative offices. ($25M) • Remain in the Whitted Center; renovate spaces to better serve County constituents. ($1.6M). However, growth needs will not be met. Recommendation: Construct a new modern Health Services Complex in a commercial district, with work performed in phases over time. ($25M). Backfill vacated Whitted facility spaces with administrative functions such as the County Attorney's office. Item #8: Social Services, Hillsborough Commons, 113 Mayo Street, Hillsborough: A portion of the Department of Social Services is currently located at Hillsborough Commons, 113 Mayo Street, Hillsborough. Originally constructed in 1988, this 56,000 gross square foot facility was a former Wal-Mart store that was renovated into offices and leased to the County starting in 2008. Rent is currently $71,000/month. The roof was replaced by the owner in 2020, but continues to leak from time to time. The facility is fully occupied and will not easily accommodate future projected growth of 12,000 gross square feet. This may be partially offset by phasing in remote/hybrid work options. However, many DSS services require face to face interaction with County residents. The building is aging, and will require major upgrades in future years. The following options were developed to address these concerns: • Exit the lease at Hillsborough Commons. Construct a new 64,379 gross square foot DSS facility in a commercial district, with ample parking, access to public transportation, and adjacent to major highways— 1-85 and 1-40. It may be advantageous to locate this adjacent to the new Health Services Complex, if that project is also approved. ($38.7M). 6 • Remain at Hillsborough Commons. Renovate as necessary to accommodate projected growth (hybrid office arrangement). Consider rental of additional space in shopping center. ($2.7M) Recommendation: Exit the lease at Hillsborough Commons. Construct a new 64,379 gross square foot DSS facility. ($38.5M) FINANCIAL IMPACT: If all eight recommendations are approved by the Board, the total cost of these elements of the Facilities Master Plan would be $137M. Approval of all or a portion of these recommendations would require an analysis of the debt model to determine the timing and feasibility of the performance of this work. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is associated with this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal impacts are associated with this item: • ENERGY EFFICIENCY AND WASTE REDUCTION Initiate policies and programs that: 1) conserve energy; 2) reduce resource consumption; 3) increase the use of recycled and renewable resources; and 4) minimize waste stream. • RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY Assess and where possible mitigate adverse impacts created to the natural resources of the site and adjoining area. Minimize production of greenhouse gases. RECOMMENDATION(S): The Manager recommends that the Board 1) Receive the Facilities Master Plan update provided by O'Brien Atkins Associates; and 2) Consider providing feedback on the eight recommendations regarding the Master Plan development. ORANGE COUNTY, NC BUREAU VERITAS PROJECT: 153546.21400-001.354 Facility Condition Index (FCI) One of the major goals of the FCA is to calculate each building's Facility Condition Index(FCI),which provides a theoretical objective indication of a building's overall condition. By definition, the FCI is defined as the ratio of the cost of current needs divided by current replacement value (CRV) of the facility. The chart below presents the industry standard ranges and cut- off points. DescriptionFCI Ranges and 0-5% In new or well-maintained condition, with little or no visual evidence of wear or deficiencies. 5-10% Subjected to wear but is still in a serviceable and functioning condition. 10-30% Subjected to hard or long-term wear. Nearing the end of its useful or serviceable life. 30% and above Has reached the end of its useful or serviceable life. Renewal is now necessary. The deficiencies and lifecycle needs identified in this assessment provide the basis for a portfolio-wide capital improvement funding strategy. In addition to the current FCI, extended FCI's have been developed to provide owners the intelligence needed to plan and budget for the "keep-up costs" for their facilities. As such the 3-year, 5-year, and 10-year FCI's are calculated by dividing the anticipated needs of those respective time periods by current replacement value. As a final point, the FCI's ultimately provide more value when used to relatively compare facilities across a portfolio instead of being over- analyzed and scrutinized as stand-alone values. The table below summarizes the individual findings for this FCA: Facility(year built) Cost/SF Total Replacement Current 3-Year 5-Year 10-Year SF Value 129 E.King Street(1947) $188 5,958 $1,122,640 0.0% 2,9% 3.8% 7.3% AMS Inventory Facility(Old Motor Pool)(1980) $105 4,6663 $491,510 0.0% 7.7% 33.8%n 44.5% AMS Storage Facility(Old Car wash)(1960) $105 1,702 $179,402 32.9% 101.7% 117.3% 123.6% Animal Services Center(2009) $188 23,500 $4,418,000 0.0% 8.9% 10.3% 45.3% Blackwood Farm Park(House 8 bams)(1820) $196 2,228 $436,438 15.3% 34.1% 47.9% 59.8%n Board of Elections(Government Services Annex)(1968) $185 12,450 $2,303,245 0.0% 0.0% 0.0% 16.0% Bonnie B.Davis Environment and Agricultural Center(2021) $176 17,247 $3,042,971 0.0% 0.0% 0.5% 7.1% Cadwalder Jones Law Office(1 B39) $188 360 $67,833 1.6% 21.9% 21.9% 32.6% Cedar Grove Community Ctr(195 1) $210 30,782 $6,476,579 0.0% 1.0% 4.2% 22.1% Cedar Grove Community Ctr Park Shelter(2009) $105 1,450 $152,839 0.0% 3.8% 14.9% 58.6% Central Recreation(Annex Bldg) (1957) $266 19,000 $5,055,300 0.1%© 11.6% 14.9% 29.2% Communication Tower,Eno Mountian (1967) $105 252 $26,562 0.0% 9.3% 9.3% 25.5% Court Street Annex(1936) $267 8,500 $2,267,637 1.0% 4.2% 11.7% 15.8% Dickson House(Historic Office,Public Restrooms,Doctor's Office House)(1800) $188 3,250 $612,383 0.0% 4.3% 7.6% 19.1% District Attorney Building(1967) $188 7,359 $1,386,624 0.6% 20.1% 27.8% 46.3% Efland-Cheeks Communit Center Park Shelter(.2000) $105 2,200 $231,894 0.0% 8.6% 17.7% 25.8% Efland-Cheeks Community Center(1992) $238 2,755 $655,315 0.0% 12.1% 26.2% 38.1% Efland-Cheeks Community Center Park Shelter(Small)(2006) $105 560 $59,028 0.0% 61.1% 138.6%® 192.1% 5 m®y www.us.bureauveritas.com I p 800.733.0660 ass ORANGE COUNTY, NC BUREAU VERITAS PROJECT: 153546.21R600-001,354 Facility lyear built) Cost1SF Tiotal Replacement Current 3-Year 5-Year i SF Value Efland-Cheeks Community Center(1992) $238 2,755 $655,315 0.0% 12.1%m 26.2% 38.1% Efland-Cheeks Community Center Park Shelter(Small)(2006) $105 560 $59,028 0.0% 61.1%® 138.6% 192.1% Emergency Rescue(Station 1)(1960) $188 1,310 $246,280 4.3% 28.2% 37.7% 63.6% Emergency Services Center(1989) $171 22,069 $3,768,990 0.0% 7.6% 10.6% 26.6% Environment&Agricultural Center(1960) $173 19,087 $3,302,221 0.2% 32.9%® 46.3% 72.2% V Fairview Park Shelter/Restrooms(2016) $105 1,800 $189,732 0.0% 6.6% 11.3% 58.6% Farmers'Market Pavilion(2007) $105 3,453 $362,565 0.01/. 0.0% 1.2% 17.7% Fuel Station(1995) $105 88 $9,240 0.0% 982.4% 1,166.7% 3,005.0% Gateway Center ONLY 2nd&3rd Floors(2008) $170 22,846 $3,889,947 0.0% 3.1% 5A%o 29.6% Hillsborough Commons(Cafe 113)INTERIOR,Skylights&HVAC Equipment Only(1988) $157 13,500 $2,118,246 0.06A 0.0% 1.0% 7.6% Hillsborough Commons(DSS)(1988) $157 56,000 $8,786,798 0.0°/ 02% 7.5% 32.4% Historic Courthouse(1845) $188 7,128 $1,340,064 0.6% 31.6% 43.5% 46.9% Hallow Rock Nature Park(1920) $196 5,000 $979,440 0.0% 1.1% 1.5% 6.7% Jail(1925) $271 40,227 $10,883,250 0.0% 13.1% 15.9% 20.0% Jerry M.Passmore Senior Center(2008) $264 20,950 $5,521,546 0.0% 0.3%0 4.0% 23.1% Justice Facility(1954) $237 64,937 $15,418,310 0.0% 2.0% 4.0% 21.7% Little River Park Ranger Station,Care Takers House,Shelters,&Restrooms(1950) $188 2,860 $537,680 6.4% 32.9% 43.8% 114.2% Millhouse Road Park&Operations Base(Garage/VVorkshop)(1941) $105 2,337 $246,335 0.0% 12.1% 14.4% 44.5% Motor Pool(AMS)(1996) $97 10,800 $1,045,248 1.4% 6.6% 22.0% 52.0% Orange County Detention Center(2021) $264 54,380 $14,358,125 0.1% 0.1%0 0.3% 3.9% Orange County Public Library(2009) $259 23,454 $6,063,755 0.0% 1.9% 1.9% 24.5% Orange Public Transportation(1989) $188 2,400 $452,221 0-0% 0.0% 4.7% 34.7% Parks Operations Base(2021) $188 6,732 $1,268,481 0.0% 0.0% 0.5% 8.2% Piedmont Food&Ag Processing Center(1989) $188 10,400 $1,959,625 0.0% 0.0% 6.3% 636% Robert&Pearl Seymour Center(2007) $166 31,780 $5,264,141 0.0% 0.8% 7.8% 35.7% Rogers Road Community Center(2014) $238 3,960 $941,941 0.0% 0.0% 0.9% 102% Soccer.Com Soccer Center Building(2009) $276 2,520 $695,794 0.0% 6.8%e 11.9% 29.9% Solid Waste Administration Building(2009) $188 9,880 $1,861,645 0.0% 6.8% 10.6% 29.3% Solid Waste Bradshaw Quarry Road(1993) $105 144 $15,179 0.0°1 0.0% 176.3°! 190.5% Solid Waste Break Room(1995) $105 1,849 $194,896 0.6% 20.2% 47.6% 62.0% Solid Waste Eubanks Road(Scale House)(2017) $105 1,500 $158,110 0.0% 0.0% 0.5% 1.9% Solid Waste High Rock Road(1993) $105 144 $15,179 O]0% 39.8% 137.8% 144.6% Solid Waste Motor Pool(1997) $105 3,840 $404,761 0-0% 12.9% 38-9% 56.8% Solid Waste Walnut Grave(1993) $105 494 $52,071 0.0% 94.4% 109.4% 567.7% Soltys Adult Day(2008) $266 3,500 $929,454 0-0% 1-7% 4.6% 18.9% �p11 VE9 6 m®y www.us.bureauveritas.com I p 800.733.0660 a e ORANGE COUNTY, NC BUREAU VERITAS PROJECT: 153546.21R000-001.354 Facility(year built) CostISF Total SF Replacement Value Current 3-Year 5-Year I r Southern Human Srvcs Ctr(1997) $168 26,780 $4,504,733 0.0% 16.7% 30.1% 44.2% Twin Creeks Park(all buildings)(1927) $196 3,800 $744,374 6.5% 9.4% 23.6% 58.0% Visitors Bureau(308 West Franklin Street)(1950) $238 4,060 $965,728 0.0% 4.3% 7.3% 12.2% West Campus Office Building(2009) $159 46,716 $7,442,102 0.0% 3.6% 6.8% 34.3% Whitted Human Services Center(Bldg A)Health Dept.(1922) $174 33,550 $5,824,820 0.0% 14.0% 17.8% 25.6% Whitted Human Services Center(Bldg B)Dental Clinic $174 29,550 $5,130,356 0.0% 9.2% 19.5% 32.0% �p�VE9 7 �N www.us.bureauveritas.com I p 800.733.0660 1 III I"" � •. IIIIIIIIU.IIIII�II� � � 1 1 � 1 I ELI ORANGE COUNTY FACILITIES MASTER PLAN BOARD of COUNTY COMMISSIONERS' BUSINESS MEETING - PROGRESS REVIEW ORANGE COUNTY 03-07-23 NORTH CAROLINA • , • _ __ - - - I r -max 7° . � �4'. SIT IT-1) HUMAN RY 12 Fac41' 1 *1t'1' es Master Plan Need Issues Link Bldg. • Bldg. envelope issues • Bldg. occupants relocated in 2019 • Extensive repair required — but feasible Old Detention Building & Site • New Detention Center completed 2022 • Building is Vacant • Total site = 1.52 Acres EAC Bldg. & Site • Facilities Assessment: End of useful life within 3 years • Opportunity for Affordable Housing 13 Fac4I' I *It'I' es Master Plan Need T*irneline Facilities Assessment... ... ... ... ... ... ... ... ... ... ... ... . Fall of 2021* Selection of OBA Team ... ... ... ... ... ... ... ... ... ... ... . March 11 2022 Project Kick Off... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . . May 24, 2022 Data Gathering... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...June — July 2022 Space Planning... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...July — October 2022 Public Forum ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... November 17, 2022 Planning Options... ... ... ... ... ... ... ... ... ... ... ... ... ... . . 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",• u3p 3,ao Ream o.o% 4.wn aa.. ,o xg wl¢dmww,Aluminmm 9®,Fmn Sa®.Cwm eNtlbm�IJ[a, tllp ]2x0 3¢gp�W 0.0% 48% H.pn 3A.g1p Raof PMnay G¢ble w�4uctlen wdb a¢Dnal[sbindas fav ON BETE DATE- 9,Iw wg,..nmme„m.,e.p.9g m.alaps eaeo s,am,wp o.os p.m m.4n x,ln sxnwaP:Dlal cbnawcb4n wlm9 maul bairn Osesmber 6-17.2021 emnw..d amw+wmn,.e.Ig„ a,ap ,:, s.4,ra aoa. pm, Hasa tmaw m,gw¢... waua.wulmdayp¢�.,.mars-aml aaaaampa _ Dmore',vcT Orange County,NC s,lwwaen.a...la���.on p.o! +A.P nw.�e a.ew xo.3n .ran ap% r'u„b,.Fwr.ma Multiple Buildings �Ip F�aaR®d.�b e plop °po g.Y.,e ae Elawa9o,a Rbaa Hillsborough,NC 27278 �uen%.wlgoln Deal a¢.i gebp a,RO ww,m. p.0a .24e av: m.ae PWmbing Oisfibulien:Copperwppty ens aesi rem weale8 vmtlnp-nd mssaetl 6,w VKerownwtrore i.aaai e.ep ,ea agx,ol, e.ep Waw .Og.w wrlw FZWrea.Toiklea ntl'sinFs'w ell reslmom¢ WpsPaull4rpoa,b Grip x,1pb WxlAW p.Wn. .r, J4i 4fN�S3 1e '��y@y�' 6 www.,a.buraaevg,wa.em..I Paw.Ti3.b+No 15 Fac *il *it*ies Assessment Summary Building Report Card orange highlighted buildings are nearing end of their useful / Edd'r66a�5aek5!:u5imun3•r�GP2ar 1AZ S25D 2755 5555.315 04'5 12.t'ic. serviceable I i f e ( 15% o f �C I ) � E1Eerx3MChreks Gdn�wmxy C,ax Fc,kShrpe,aSlrrelll r,C�C SFOS 580 $5802@ 011, @1.144 fes.@% Ertirrgnrrc.:y Rxnrcrr f U1 U 11:i 7.36 Stell 1,310 5245280 4,3in 282% 31.1% 80.8'.u. Red Highlighted buildings w i 11 soon - "I@59 5577 ��s 53.,302223 @.Z,, ,v� 46.3% 26.6% • EI740�Trmi6MdAWFtY'7MIz®I CFi�'r;1bti6� 5473 ig067 53.3[71227 02`•:, 3L1r`1. 48.3n 722% rmrxar,Pmk ShelSeriAe�trrxrrrs c?l.�:8i 5495 tw 6189.7 OD" $.945 71.3 %C1% b e a t the end o f their u s e f u l / r� ,=Ar m1 r1Peu11mh=.6'1 9105 3;553 83@2.555 0A., f, 1.2 177°} Fuel SUMl "z5' 5705 @@ SR240 0.0-5 %24`b 1,1EA.'3� 30175.0`5. serviceable I i f e (30% of F C I ) * Ge[ewap C:ww ONLY 2M&3rd FW(E�';O5 5179 22815 53.888.1947 0.0-5 5.OF_ 210-B% • Many buildings will be nearing end of their useful /serviceable life within 5 to 10 years *FCI = Facility Condition Index Ratio of Current Maintenance cost /Replacement Value 16 Fac *il *it*ies Assessment Bldg . Status Without maintenance issues being addressed - The following Primary buildings are either nearin or at the end of their useful / serviceable life within 3 - 5 years: • Central Recreation Gym • District Attorney Bldg. • Efland Cheeks Community Cntr. • EMS — Station #1.....(moving to Waterstone EM facility) • Old Environment & Agriculture Center (EAC) • Historic Courthouse • Old Jail Facility • Southern Human Services Center. • Whitted Bldg. A — Health Department 17 Fac *il *it *ies Assessment Summary • Buildings built from years 1800 to 2021 • Orange County owns or Leases 42 major buildings • Total SF =795,600 gross SF • No immediate danger or life safety issues identified • High cost of maintaining older buildings 18 Space Planning Drivers Orange County population has been steadily increasing: 2013 population was 139,785 2022 population has grown to 151,632 . . . . . .an 8.5% increase Population is projected to grow to nearly 180,000 by 2040 19 Space Plann 'iong Dri*vers • Aging Facilities = Functionality challenges, costly maintenance & repairs • Financial Resources / Budgetary constraints • ADA / Accessibility issues to older facilities 20 Space Plann 'iang Goals • Provide customer service in safe, secure & accessible facilities • Be good stewards of the County's financial & land resources • Where possible - Move out of older facilities that have reached their useful life cycle • Consolidate departments and services to gain efficiency 21 Determ *in *ing Space Needs All 42 Buildings were toured and accessed - We learned: • General ADA accessibility issues in some buildings • Central Rec Gym • District Attorney • EMS Station #1......(moving to Waterstone EM facility) • EAC • Several Buildings are at capacity — no room for growth • West Campus Office Building • Library • Existing Justice Bldg. / Courthouse • Seymour Facility 22 Determ *in *ing Space Needs We also learned: District & Superior Court spaces are currently deficient: • `In Custody' access & holding areas • Overall size of courtrooms • Jury areas • Attorney meeting rooms • Spectator / public seating areas • Judicial parking security 23 Determ *in *ing Space Needs Departmental Interviews • Location • Adjacency's • Storage • Departmental Gross Square Footage DGSF Verification • Building plans were measured to verify the physical size of each department 24 Determ *in *ing Space Needs Projection Increments • Existing SF compared to industry standard • 2025 • 2030 • 2035 • 2040 / Planning Horizon Note - A few departments have a significant shortage of existing space compared to industry standards: • Emergency Management Services approximately 10,000 DGSF • District Court is deficient by approximately 8,900 DGSF • Superior Court is deficient by approximately 4,300 DGSF Determein 'i* ng SNeedsGrowth ADMINISTRATION COMMUNITY SERVICES • Clerk to the Board Animal Services • Community Relations Arts Commission NET RATE • County Attorney Cedar Grove Community Center CATEGORY EXISTING DGSF 2040 DGSF CHANGE INCREASE • County Manager Efland Cheeks Community Center DGSF • Economic Development RENA Community Center ADMINISTRATION • Elections Cooperative Extension • Finance &Administrative Services Environment, Agriculture, & Parks & COMMUNITY SERVICES 95,086 116,966 HUMAN SERVICES 116,748 141,827 +25,079 21% • Human Resources Recreation • Human Rights & Relations Library • Information Technologies Transportation ServicesJUSTICE 58,677 82,600 ' • Planning& Inspections Register of Deeds JUSTICE PUBLIC SAFETY 85,630 108,437 • 4 •0 • Tax Adult Prso. 0 SUPPORT SERVICES, 21,008 26,120 • Child Support Services HUMAN SERVICES Clerk of Courts • Aging Criminal Justice Resource • Health District Attorney • Housing& Community Development Public Defender • Social Services Sheriff—Justice Center Approx 112,000 1 GSF • ourt PUBLIC SAFETY . . - deficiency • • Emergency Services ' ' • SERVICES Existing • Sheriff— Detention Center . Asset Management Services • Sheriff- Headquarters . Fleet Maintenance 26 Determein 'i* ng 1 DGSF needs to have a grossing factor applied to account for required spaces such as; circulation / elevators & stairs, restrooms, mechanical rooms etc.... Category Net Change DGSF Grossing Factor by GSF Space Need by 2040 Department Type ADMINISTRATION — +13,090 Office 30% 17,017 COMMUNITY SERVICES +21,880 Office 25% 27,350 HUMAN SERVICES +25,079 Health 45% 36,365 Court 45% 21,654 JUSTICE +23,923 33,339 Office 30% 11,686 PUBLIC SAFETY +22,807 Sheriff 30% 15,1911 36,272 EMS 25% 21,080 SUPPORT SERVICES +5,112 Office 25% 6,390 156,733 GSF need by 2040 27 Determ *in 'i' ng 1Cost Rough Order of Magnitude Cost Estimates are underway for preliminary concepts to solve space needs Building Cost are increasing Preliminarily Estimates thus far: • Cost are Escalated to 2025 • New Construction $540 / SF to $625 / SF * * Includes sustainable strategies such as LEED GOLD certification standards 28 Plann *ing Opt*ions Key Issues 8 Key Decisions: 1 . Link Building 2 . Disposition Old Jail & Site 3 . Disposition of Old EAC / 306 Revere Road 4. Sheriff's Office 5 . Emergency Services Building 6. Central Gymnasium at Whitted 7 . Health Services 8. Social Services 29 Plann *ing Opt*ions Key Issues LINK BUILDLING Status — Vacant / 25,000 SF. Served by Geo-thermal field. Building shell District Attorney has significant water intrusion problems ` : _ � "�, ,� . Link V Building Options • Repair & renovate for Justice Center departmental needs ,fir i • De-construct Link Bldg, build parking for Justice Center and River Park Cost Farmers • Approx. $10,400,000 million renovation (approx. $420 / SF) Market • Approx. $1,100,000 million to de-construct Link Bldg. and build a 100 car parking lot Board of Elections Recommendation4,1 • Repair & renovate for Justice Center growth 30 Plann *ing Opt*ions Key Issues OLD JAIL FACILITY & SITE = a� Public Defender Status — Vacant, Property size is 1.52 acers & includes Court St. Annex ` � M Options ; .. r Court Street Annex 1. De-construct, build parking lot for Justice Center needs. Preserve ,'' r r land for long range growth / needs r 2. If Link Bldg. is not renovated....De-construct old Jail, build a �. Old Jail ' 26, Historic GSF Justice Center Annex to meet Justice Department Courthouse i growth needs A Ml #, Cost •• 1. De-construct Jail, build new parking lot: Approx. $ 1,500,000 a x Distric1.t u 2. 26,000 SF Justice Annex: Approx. $ 15,600,000 ($605/SF) Justice Center „r Attorney Recommendation • De-construct old Jail — Build a parking lot and open space • Preserve space for future Justice Center growth / needs r' Farmers • Site can support 26,000 GSF facility Market 4 River Park 31 Plann *ing Opt*ions Key Issues SHERIFF'S OFFICE : Status — 18,285 SF on ground floor of existing Courthouse: 31,496 SF "A needed by 2040. Justice Cntr. growth would displace Sheriff's office ,.t Old Jail Historic 0 .1 Options 1. Move out of Courthouse — build new Sheriff's Office at Motor `;', a ` District Pool Site Justice Center Attorney " 2. Remain in Courthouse - build 3 story addition onto East side of existing Courthouse for Sheriff and other Justice Department needs g Cost 1. Approx. $17,680,000 (31,000 SF @ $565 / SF) ,:' Farmers ' Market 2. Approx. $25,000,000 (40,000 SF) Recommendation River Park l • Build new Sheriff's Office at Motor Pool Site H 32 Ell 1 1 ' EAC BUILDING AND SITE Status - AMS currently located there. Also used as storage & swing / flex -� space. Total site = 3.84 Acres Options it y CEDAR S y_� 1. Offer land to a non-profit or private developer to build affordable r housing 2. Continue using as storage & swing / flex space Cost • Affordable housing option - No cost to County • Build new AMS building at motor pool site Approx. $3,600,000 • Continue use - storage & swing space. Renovations = $5,000,000 Recommendation • Offer the land to a non-profit or private developer to build an r affordable housing project E { 33 Ell 1 1 ' EMERGENCY MANAGMENT BLDG x Status — Facility does not meet industry standards for safety & security. Current Emergency Management Building (EMB) is 22,069 SF (deficient by 10,000 SF). 44,000 SF needed by 2040. Site is not suitable to expand ; on and meet necessary security requirements and upgrades. Options 1. Build a modern EMB at the Motor Pool Site, backfill with other County function(s) or sell the property as surplus 2. Build an annex near the existing facility Costa Option 1: New EMB, Approx. $28,000,000 ($636 /SF) Option 2: Build Annex, Approx. $10,400,000 .: , Recommendation WL • Build new EMB facility at Motor Pool site — use ex building for general storage and flex / swing space , 34 Plann *ing Opt*ions Key Issues CENTRAL GYMNASIUMAW Status — Building is in poor condition and very outdated and cannot •'` �' f accommodate projected growth of 6,000 GSF ' P. Options 1. Demolish, Build 25,000 GSF new modern Gym facility at Motor Pool site near Fairview Park. Central Recreation 2. Demolish and build new modern facility at Whitted Center : Cost _ Whitted Building Option 1: Approx. 13,520,000 $540/SF Option 2: Approx. 13,520,000 $540/SF Recommendation r 4 4 • Build new Central Gym at Motor Pool site near Fairview Park • ' , - due to space constraints at the Whitted site. # "" 35 Plann *ing Opt*ions Key Issues HEALTH SERVICES Status — Located in Whitted Building (a 1923 High School). Med & Dental clinics in basement — substandard space. Site has limited parking & public transit does not serve the site. Whitted cannot accommodate Health's growth needs of 7,056 GSF Options 1. Move Health out of Whitted - Construct new modern 39,800 GSF Health services complex in a commercial district with ample parking and public transit near major highways. Phased development can occur. 2. Remain in Whitted and renovate to accommodate Health's growth & expansion needs of 7,056 GSF.* *Other Departments would not have room to grow. Parking requirements could not be met without impacting current uses on site Cost � Option 1: Approx. $25,000,000 ($625/SF) Option 2: Approx $1,600,00 ($225/SF) Recommendation - • Build a Health complex on a site near major highways, with ample parking and a bus route • Buildout campus in phases (medical & dental clinics followed by administrative spaces) 36 Plann *ing Opt*ions Key Issues SOCIAL SERVICES Status — Social Services is located in Hillsborough Commons in an old 56,000 SF Walmart facility built in 1988. This building is leased — the rent is currently $71,000 / month and half is subsidized by the federal government. Social Services is projected to grow by 12,000 GSF — which will be very difficult to accommodate in this building. Options 1. Exit lease and construct a new 64,379 GSF facility in a commercial district near major highways with ample parking and mass transit available. Consider pairing with a new Health Complex if it is approved 2. Renovate Hillsborough Commons to accommodate 12,000 GSF growth* * Contingent on leasing other space within the building Cost Option 1: Approx. $38,700,000 ($605/SF) Option 2: Approx. $2,700,000 ($225/SF) Recommendation Exit the lease at Hillsborough Commons and construct a new Social Services complex 37 Next Steps & Discussion 8 Key Decisions: 1. Link Building 2. Disposition Old Jail Facility & Site 3. Disposition of EAC / 306 Revere Road 4. Sheriff's Office S. Emergency Services Building 6. Central Gymnasium at Whitted 7. Health Services Next Steps OBA Team: 8. Social Services • Refine Planning Options • Refine Cost Analysis • Prepare Final Facilities Master Plan Report • Give cost data to Budget Office 38 Conclus *ion Thank You for your input ! We look forward to meeting with you again soon. OU • U' BMEN ATKINS 39 Reference Maps The following sides are for reference . 40 a OFM�. 9 4 w 11 I 50 Spaces u Central Recreation Center Q ° fif ID� `L"- S _ x .� 16 27 Spaces ''ti' 58 Spaces r 41 . z Main .s a '< Library :: %y� West Campus 1 --- ' Parking Gateway I' Deck Center r =- , �LZ r ,^ � r4 i9 of `fY F. , -S 1� �, ,•.I @ !f. '�� 42 Just*ice Campus As Public Defender � Ar _ Court Street Ann4L ex Historic M Courthouse , . Old Jail - 4 f �•� +f ''�'w: n - ..a.- �"int, District Attorney Justice CenLink ter i !� Building Farmers Market r .k River + .,. Board of i Park Elections . y Motor oo • e r _ Y r TNAP Y.- h [p / �� III. ��• -1 I' 1 �f� '� �� y'' - 44 F• � ., 4t4 a OA 4Pa Hillsborough Commons +" / ,r o- Southern Human Serv*ices Campus Pearl i'�"i��tOMEST '{jam r r ; TF 46 Other Plann *ing Moves �v 7 I t' I CEDAR 5 t .y�' � , ♦ 1. „ } _ � • 00, -14 r R I� �R _ ., - ►. � ESA - ._ .- �a'.� :r-a. �..,� . �A+tS� EAC Building 306 Revere Road Cedar Ridge Community Center 47 Space Planni* ng Opt'ioons Leases • Public Defender 115 King St. Exit this lease when public defender is co-located within the Justice Cntr. • County Attorney / County Manager — Equity & Inclusion 1000 corporate Dr. — exit this lease when co- located with Administration at Whitted Office Bldg. • Hillsborough Commons — keep lease depending on decision to create a Health & Human Services Campus. Continue to leverage the Federal Gov's 50% reimbursement program. • Eno Mill 437 Dimmock's Mill Rd suite 17, artist space — keep this lease. Successful space and location for artist workspaces. Consider existing the lease only if there is a desire to bring this activity forward to a prominent location in downtown Hillsborough for more exposure and promotion of the arts. • Visitors Center 308 West Franklin St. chapel Hill — keep this lease. Recently signed a 10-year lease. (7 years remaining) renew after lease is up - unless a compelling reason to relocate.