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HomeMy WebLinkAboutAgenda - 03-07-2023; 12-5 - Information Item - Memorandum - Greene Tract 1 ORANGE COUNTY NORTH CAROLINA PLANNING and INSPECTIONS Cy Stober,AICP,Director I cstober@orangecountync.gov I 131W.Margaret Lane,Hillsborough,NC 27278 1919.245.2575 DATE: March 7, 2023 TO: Board of County Commissioners FROM: Ashley Moncado, Planner III, Long-Range Planning & Administration Cy Stober, Planning and Inspections Director RE: Information Item - Greene Tract This Information Item provides an update on various aspects of work that is in progress regarding the Greene Tract. Conservation Management Plan Following the recording of the recombination plat, Orange County Department of Environment, Agriculture, and Parks and Recreation (DEAPR) will initiate a Conservation Management Plan for the County-owned (60 acres) tract, also known as the Headwaters Preserve. DEAPR staff will lead this effort with support from Planning Department staff and engage with planning and town staff throughout the process. Greene Tract Website The Greene Tract webpage has been redesigned to include a StoryMap providing additional information in a more user-friendly manner. The StoryMap includes interactive maps incorporating data from the 2020 Greene Tract Environmental Assessment. — Greene Tract website: https://www.orangecountVnc.gov/3070/Greene-Tract — StoryMap: https://storymaps.arcgis.com/stories/4ec6342dfOf64426912a72a786f26c63 Master Plan Framework The 2021 Resolution Approving the Draft Recombination Plat and Conceptual Plan for the 60-acre Portion of the Greene Tract in County Ownership and the 107-acre Portion of the Greene Tract in Joint Ownership, adopted by the BOCC on November 16, 2021, identified four main elements or next steps. This included the continuation of soliciting input from the public, governing boards, specialized staff, and housing partners, during a master planning and development agreement process. As part of this element, staff initiated efforts to draft a Master Plan for the Greene Tract to feature action items, a project framework, and a detailed timeline. . The Master Plan shall build upon the goals and conceptual plan contained in the adopted 2021 Greene Tract Resolution, completed site analysis work, and existing plans completed on the Greene Tract and immediate area, including the Historic Rogers Road Neighborhood. The plan will include goals and objectives, which correspond with development recommendations related to land uses and open space. These elements will be used to guide future development and set forth guidelines applicable to the Greene Tract. In addition, the plan shall focus on affordable housing needs, support the Historic Rogers Road Neighborhood, and address access and connectivity on and off the site. Drafting of the plan would include significant community engagement and input. Request for Proposals Due to concerns with staff's proposed timeline and organizational capacity, the Managers, Mayors, and Chairs (MMC) group met on January 10 to discuss hiring a 2 consultant to assist the three local governments in the drafting of the Master Plan. At that time, the MMC directed staff to draft a Request for Proposal (RFP). Following the meeting, staff drafted and finalized a RFP featuring the framework detailed above for release on March 10. Next Steps Based on the 2021 Greene Tract Interlocal Agreement (ILA), Orange County will release the RFP and coordinate the bid process with the Towns. In addition, the County will manage the contract and coordinate all payments. The County will notify the Towns for reimbursement based on the cost share agreement contained in the ILA (43% Orange County/43% Chapel Hill/14% Carrboro). At this time, the RFP does not include a budget for services. The RFP will request a cost breakdown of individual elements to allow for future modifications to the scope of work in negotiating or drafting of the final contract. All bids will be presented to the MMC for review and discussion in April. Due to the County's lead role on this project, an agenda item may be on a BOCC agenda in June to allow the County Manager to execute the contract and to approve a budget amendment. The tentative timeline for this process is below: Action Date Issue RFP March 10 Proposals Due Mid-April MMC Review April 24 Contract Award Mid-May BOCC Meeting June 20 Contract Effective Date June 30 If you have questions, please contact Ashley Moncado, Planner III, at 919-245-2589 or amoncado@orangecountync.gov.