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HomeMy WebLinkAboutORD-2023-012- Approval of Police and Mental Health Collaborations for Diversion Programs Grant Staff Positions and Budget Amendment #6-B 1 ORD-2023-012 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 21, 2023 Action Agenda Item No. 6-b SUBJECT: Approval of Police and Mental Health Collaborations for Diversion Programs Grant Staff Positions and Budget Amendment #6-B DEPARTMENT: Criminal Justice Resource Department ATTACHMENT(S): INFORMATION CONTACT: Attachment 1 — Grant Award Letter Caitlin Fenhagen, (919) 245-2303 Attachment 2 — Executed Contract Pages Travis Myren, (919) 245- 2308 Attachment 3 — CJRD Position Cost Sheet Attachment 4 — Grant Budget Attachment 5 — Grant Organizational Chart Attachment 6 — Year-to-Date Budget Summary PURPOSE: To consider the approval of two new staff positions funded by the Police and Mental Health Collaborations for Diversion Programs Grant, and approve Budget Amendment #6-B. BACKGROUND: The Orange County Criminal Justice Resource Department (CJRD) was awarded a grant in the amount of $1,193,745 on November 28, 2022 by the N.C. Department of Health and Human Services, Division of Mental Health, Developmental Disabilities and Substance Abuse Services. The contract for the grant, entitled Police and Mental Health Collaborations for Diversion Programs, was fully executed on February 2, 2023. The grant runs from January 2023 to September 30, 2025. The grant provides for the creation of a Community Care and Diversion Response (CCDR) team coordinated by the CJRD that will enhance law enforcement diversion and collaboration for individuals with serious mental illness. The grant funds immediately provide for a 1.000 FTE position in the CJRD to serve as the Mental Health Diversion Coordinator. Additionally, the grant funds four (4) social worker positions that will operate in each of the major law enforcement agencies in Orange County: the Orange County Sheriff's Office, the Chapel Hill Police Department, the Hillsborough Police Department and the Carrboro Police Department. Finally, this grant will fund two (2) therapeutic positions that will work at Chapel Hill's Freedom House Recovery Center— a mental health clinician and a peer support specialist. These positions will be hired and managed by the independent agencies. Approval of this request will authorize 2.000 County FTE's, time-limited until September 2025 — a 1.000 FTE Mental Health Diversion Coordinator in the CJRD starting this fiscal year, and a 1.000 FTE Social Worker in the Orange County Sheriff's Office to start in the next fiscal year. 2 The purpose of the CCDR team is to increase and expand pre-arrest and post-charge diversion opportunities, clinical care, peer support and person-centered case management for individuals with serious mental health issues. The grant will formalize another collaboration between law enforcement agencies, the CJRD and Freedom House that will serve individuals at risk of criminal legal system involvement. The CCDR team will focus specifically on diverting the growing population of individuals with serious mental illness and co-occurring disorders from arrest and incarceration. The CJRD Coordinator will provide supervision to the social workers embedded in the agencies and training on trauma-informed mental health interventions to the law enforcement agencies. This coordinated and collaborative team approach between clinicians, social workers, peer support and law enforcement officers will ensure greater awareness, communication and consistency in the law enforcement and treatment response to individuals with serious mental health issues who frequently interact with our law enforcement agencies, courts and behavioral health care systems. Approval creates the following grant ordinance in the Multi-Year Grant Fund, outside of the General Fund: Police and Mental Health Collaboration ($1,193,745) - Project# 71378 Revenues for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised Grant Revenue $0 $1,193,745 $1,193,745 Total Project Funding $0 $1,193,745 $1,193,745 Appropriated for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised Grant Expenditures $0 $1,193,745 $1,193,745 Total Costs $0 $1,193,745 $1,193,745 FINANCIAL IMPACT: Financial impacts are included in the background information above. Budget Amendment #6-B provides for the receipt of these additional funds in FY 2022-23, authorizes two time-limited positions and increases the Multi-year Grant Fund by $1,193,745. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. 3 ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends for the Board: 1) approve two new grant-funded, time-limited positions of Mental Health Diversion Coordinator in the Criminal Justice Resource Department for this fiscal year and a Social Worker position in the Sheriff's Office for FY 2023-24; and 2) approve Budget Amendment #6-B. 4 sTnrE NoV NC DEPARTMENT OF ROY COOPER • Governor y HEALTH AND n KODY H.KINSLEY• Secretary HUMAN SERVICES ? a= Division of Mental Health, Developmental Mark Benton • Chief Deputy Secretary for Health ` a Disabilities and Substance Abuse Services Dave Richards• Interim Director November 28, 2022 Via Email Only Bonnie Hammersley Orange County Manager Criminal Justice Resource Department 106 E. Margaret Lane Hillsborough, NC 27278 RE: Police and Mental Health Collaborations for Diversion Programs Dear Ms. Hammersley, We are pleased to confirm that Criminal Justice Resource Department has been selected for a contract award for Criminal Justice Resource Department to deliver services the RFA titled Police and Mental Health Collaborations for Diversion Programs. The total value of the contract will be no greater than $1,193,750 for a period starting from January 01, 2022 or from an alternative contract start date to be negotiated and ending September 30, 2025. Funds will be reimbursed on receipt of financial reports and supporting documentation. By accepting this award, Criminal Justice Resource Department agrees to submit the following data in adherence to the required reporting standards: 1. Reimbursements (Financial Status Reports)/Invoices (due by the 1011h of each month) 2. Performance Measure Reports (due by the 101h of each month, quarterly, and as requested) The funding source for this program is the through the Substance Abuse and Mental Health Services Administration (SAMSHA) American Rescue Plan Act (ARPA)funding via the Mental Health Block Grant (MHBG). The Department of Health and Human Services, Division of Mental Health, Developmental Disabilities and Substance Abuse Services will be the state's contract administrators. Docu5igned by: 4318B 9F7BOF485... Tracy B. Ginn Operations Manager, Justice System Innovations Section Division of Mental Health, Developmental Disabilities and Substance Abuse Services Department of Health and Human Services NC DEPARTMENT OF HEALTH AND HUMAN SERVICES • DIVISION OF MENTAL HEALTH,DEVELOPMENTAL DISABILITIES AND SUBSTANCE ABUSE SERVICES LOCATION:306 N.Wilmington Street,Bath Building,Raleigh,NC 27601 MAILING ADDRESS:3001 Mail Service Center,Raleigh,NC 27699-3001 www.ncdhhs.gov • TEL:919-733-7011 • FAx:919-508-0951 AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER DocuSign Envelope ID:97466E5E-7330-4CDE-AOBO-CBC8E8979A4C 5 Contract Number 00045257/Page 1 of 50 GENERAL CONTRACT COVER This contract is hereby entered into by and between the North Carolina Department of Health and Human Services, Division of Mental Health, Developmental Disabilities and Substance Abuse Services(the"Division")and Orange County(the"Contractor")(referred to collectively as the "Parties"). 1. Contract Documents: This contract consists of the following documents,which are incorporated herein by reference: (a) This contract cover (b) The General Terms and Conditions (c) Scope of Work (d) Performance Measures Chart (e) The Line Item Budget (f) Federal Certifications (g) State Certification Incorporated By Reference The following documents are reference materials and are available by going to the following website, Open Window htt s:(/o enwindow.nedhhs. ov/index.g . id=doc ReferenceDocuments }. (a) Travel: Policies Governing Travel Related Expenses for Contractors (b) General Statutes G.S.143C6 NonState Entities Receiving State Funds (c) Subchapter 03M Uniform Administration of State Grants These documents constitute the entire agreement between the Parties and supersede all prior oral or written statements or agreements. 2. Precedence Among Contract Documents: In the event of a conflict between or among the terms of the Contract Documents,the terms in the Contract Document with the highest relative precedence shall prevail. The order of precedence shall be the order of documents as listed in the contract document section,with the first-listed document having the highest precedence and the last-listed document having the lowest precedence. If there are multiple contract amendments,the most recent amendment shall have the highest precedence and the oldest amendment shall have the lowest precedence. 3. Effective Period: This contract shall be effective on 1f1{2023 and shall terminate on 913012025,with the option to extend,if mutually agreed upon, through a written amendment as provided for in the General Terms and Conditions. 4. Contractor's Duties: The Contractor shall provide the services as described in the scope of work and in accordance with the approved budget. 5. Division's Duties: The Division shall pay the Contractor in the manner and in the amounts specified in the contract documents.The total amount paid by the Division to the Contractor under this contract shall not exceed$1,193,745. This amount consists of$0 in State funds, $0 in Local funds,$0 in Other funds and$1,193,745 in Federal funds. The total contract amount is$1,193,745. NCDHHS GOT1007(Contract)(General)(Rev. 11.01.15) DOcuSign Envelope ID:97466E5E-7330ACDE-AOBO-C8C8EB979A4C 6 Contract Number 00045257 f Page 2 of 50 6. Conflict of Interest Policy: The division has determined that this contract is not subject to N.C.G.S. 143C-6-22&23. 7. Reversion of Unexpended Funds: Any unexpended grant funds shall revert to the Division upon termination of this contract. 8. Grants: The Contractor/Grantee has the responsibility to ensure that all sub-grantees, if any,provide all information necessary to permit the Contractor/Grantee to comply with the standards set forth in this contract. 9. Reporting Requirements: The Division has determined that this is a contract for financial assistance with a Public Entity. Local governmental agencies subject to N.C.G.S. § 159-34, annual independent audit; rules and regulations, OMB Uniform Guidance 2 CFR Part 200, and N.C.G.S. § 143C-6-22, use of state funds by non state entities. If subgranting is allowable,a nongovernmental subgrantee is subject to the reporting requirements described in Uniform Administration of State Awards of Financial Assistance at 09 NCAC 03M.0205. 10. Payment Provisions: Payment shall be made in accordance with the contract documents as described in the scope of work. 11. Contract Administrators: All notices permitted or required to be given by one Party to the other and all questions about the contract from one Party to the other shall be addressed and delivered to the other Party's contract administrator. The name, post office address, street address,telephone number,fax number, and email address of the Parties'respective initial contract administrators are set out below. Either Party may change the name, post office address,street address,telephone number,fax number, or email address of its contract administrator by giving timely written notice to the other Party. NCDHHS GCT1007(Contract)(General)(Rev. 11.01.15) DocuSign Envelope ID:97466E5E-7330-4CDE-AOBD-C8CBE8979A4C 7 Contract Number 00045257 f Page 3 of 50 For the Division: IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS Tracy Ginn,Human Services Program Manager Tracy Ginn, Human Services Program I Manager I Division of Mental Health, Developmental Division of Mental Health, Developmental Disabilities and Substance Abuse Services Disabilities and Substance Abuse Services 306 N.Wilmington Street 306 N.Wilmington Street Raleigh, NC 27699 Raleigh, NC 27699 Telephone : (919)-8554720 Fax: (919)-508-0955 Email: tracy.ginn@dhhs.nc.gov For the Contractor: IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS Caitlin Fenhagen, Director-Justice Resource Caitlin Fenhagen, Director-Justice Resource Dept Dept Orange County Orange County PO Box 8181 PO Box 8181 Hillsboro, NC 27278 Hillsboro, NC 27278 Telephone: (919)-245-2302 Fax: ()- Email: efenha en oran ecoun nc. ov 12. Supplementation of Expenditure of Public Funds: The Contractor assures that funds received pursuant to this contract shall be used only to supplement,not to supplant, the total amount of federal, state and local public funds that the Contractor otherwise expends for contract services and related programs. Funds received under this contract shall be used to provide additional public funding for such services;the funds shall not be used to reduce the Contractor's total expenditure of other public funds for such services. 13. Disbursements: As a condition of this contract,the Contractor acknowledges and agrees to make disbursements in accordance with the following requirements: i (a) Implement adequate internal controls over disbursements; (b) Pre-audit all vouchers presented for payment to determine: • Validity and accuracy of payment • Payment due date • Adequacy of documentation supporting payment • Legality of disbursement (c) Assure adequate control of signature stamps/plates; (d) Assure adequate control of negotiable instruments; and (e) Implement procedures to insure that account balance is solvent and reconcile the account monthly. 14. Outsourcing to Other Countries: NCDHHS GCT1007(Contract) (General)(Rev. 11.01.15) DocuSign Envelope ID:97466E5E-7330ACDE-AOBD-CBC8E8979A4C 8 Contract Number 00045257/Page 4 of 50 The Contractor certifies that it has identified to the Division all jobs related to the contract that have been outsourced to other countries, if any.The Contractor further agrees that it will not outsource any such jobs during the term of this contract without providing notice to the Division. 15. Federal Certifications: Individuals and Organizations receiving federal funds must ensure compliance with certain certifications required by federal laws and regulations. The contractor is hereby complying with Certifications regarding Nondiscrimination, Drug-Free Workplace Requirements, Environmental Tobacco Smoke, Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions,and Lobbying. These assurances and certifications are accompanied by a signature page and can be found in the Contractor's Managed Documents section of DHHS Open Window. The signature page is to be signed by the contractor's authorized representative. 16. Other Requirements: UEI#:GFFMCW9XDA53 Federal Award Identification Number: B09SM085375 Federal Award Date: May 17,2021 Total Amount of Federal Award: $41,535,246 Federal Funds Obligated by this Contract: $1,193,745 Federal Award Project Description: Block Grants for Community Mental Health Services Name of Federal Awarding Agency: U. S. Department of Health & Human Services CFDA Number and Name: 93.958 Is award R&D?: No Indirect Cost Rate for the Federal Award:N/A Mandatory Disclosures: Consistent with 45 CFR 75.113, applicants and recipients must disclose in a timely manner, in writing to the HHS Office of Inspector General (OIG), all information related to violations, or suspected violations, of Federal criminal law involving fraud,bribery, or gratuity violations potentially affecting the Federal award.Subrecipients must disclose, in a timely manner, in writing to the prime recipient(pass through entity)and the HHS OIG,all information related to violations,or suspected violations,of Federal criminal law involving fraud, bribery,or gratuity violations potentially affecting the Federal award. Disclosures must be sent in writing to the awarding agency and to the HHS OIG at the following addresses: U.S. Department of Health and Human Services Office of Inspector General ATTN: Mandatory Grant Disclosures, Intake Coordinator 330 Independence Avenue, SW, Cohen Building Room5527 Washington, DC 20201 Fax: (202)205-0604 (Include"Mandatory Grant Disclosuree in subject line)or email: MandatoryGranteeDisclosures@oig.hhs.gov Failure to make required disclosures can result in any of the remedies described in 45 CFR 75.371 remedies for noncompliance, including suspension or debarment(see 2 CFR parts 180 & 376 and 31 U.S.C. 3321). The Trafficking Victims Protection Act of 2000(22 U.S.C. 7104(G)), as amended,and 2 NCDHHS GCT1007(Contract)(General) (Rev. 11.01.15) DocuSign Envelope ID:97466E5E-7330ACDE-AOB©-C8CBE6979A4C 9 Contract Number 00045257/Page 5 of 50 C.F.R. PART 175: The Trafficking Victims Protection Act of 2000 authorizes termination of financial assistance provided to a private entity,without penalty to the Federal government, if the recipient or subrecipient engages in certain activities related to trafficking in persons. SAMHSA may unilaterally terminate this award,without penalty,if a private entity recipient,or a private entity subreciplent, or their employees: a) Engage in severe forms of trafficking in persons during the period of time that the award is in effect, b) Procure a commercial sex act during the period of time that the award is in effect;or,c) Use forced labor in the performance of the award or subawards under the award.The text of the full award term is available at 2 C.F.R. 175.15(b). See http:/Iwww.qpo.gov/fdU sl k ICFR-2012-title2-vo111 df/CFR-2012-titee2-voll-secl75- 15.pdf., Accessibility Provisions: Grant recipients of Federal financial assistance(FFA)from HMS must administer their programs in compliance with Federal civil rights law.This means that recipients of HHS funds must ensure equal access to their programs without regard to a person s race,color, national origin, disability, age, and in some circumstances,sex and religion. This includes ensuring your programs are accessible to persons with limited English proficiency.The HHS Office for Civil Rights also provides guidance on complying with civil rights laws enforced by HHS. Please see http://www.hhs.govlocr/eivilrights/understanding/sectionl557/index.html. Recipients of FFA also have specific legal obligations for serving qualified individuals with disabilities. Please see hffp:i/www.hhs.gov/ocr/civilrights/understanding/disability/index,html. Please contact the HHS Office for Civil Rights for more information about obligations and prohibitions under Federal civil rights laws at hops:/twww.hhs.gov/civil-rightsfindex.htmi or call 1-800-368-1019 or TOD 1- 800-537-7697. Also note that it is an HHS Departmental goal to ensure access to quality, culturally competent care, including long-term services and supports,for vulnerable populations. For further guidance on providing culturally and linguistically appropriate services, recipients should review the National Standards for Culturally and Linguistically Appropriate Services in Health and Health Care at https.:I/minorityhealth.hhs.gov/omhlbrowse.aspx?lvl=l&lviid=6. 3 Audits: Non-Federal recipients that expend$750,000 or more in federal awards during the recipients fiscal year must obtain an audit conducted for that year in accordance with the provisions of 45 CFR 96.31. Recipients are responsible for submitting their Single Audit Reports and the Data Collections Forms(SF-FAC)electronically to the to the Federal Audit Clearinghouse Visit disclaimer page (FAC)within the earlier of 30 days after receipt or nine months after the FY s end of the audit period.The FAC operates on behalf of the OMB. For specific questions and information concerning the submission process:Visit the Federal Audit Clearinghouse at https:/iharvester.census.gov/facweb or Call FAC at the toll-free number: (800)253-0696. Marijuana Restriction: Grant funds may not be used, directly or indirectly,to purchase, prescribe, or provide marijuana or treatment using marijuana.Treatment in this context includes the treatment of opioid use disorder.Grant funds also cannot be provided to any individual who or organization that provides or permits marijuana use for the purposes of treating substance use or mental disorders. See,e.g.,45 C.F.R.75.300(a)(requiring HHS to ensure that Federal funding is NCDHHS GCT1007 (Contract) (General)(Rev. 11.01.15) DocuSign Envelope ID:97466E5E-7330ACDE-ABBO-C8CBE8979A4C 10 Contract Number 00045257 i Page 6 of 50 expended . . . in full accordance with U.S. statutory. . . requirements.); 21 U.S.C. 812(c)(10) and 841 (prohibiting the possession, manufacture, sale,purchase or distribution of marijuana). This prohibition does not apply to those providing such treatment in the context of clinical research permitted by the DEA and under an FDA-approved investigational new drug application where the article being evaluated is marijuana or a constituent thereof that is otherwise a banned controlled substance under federal law. 17. Signature Warranty: The undersigned represent and warrant that they are authorized to bind their principals to the terms of this agreement. Signatures follow on next page NCDHHS GCT1007(Contract)(General)(Rev. 11.01.15) DocuSign Envelope ID:97466E5E-7330ACDE-A©B©-C8CBE8979A4C 11 Contract Number 00045257 I Page 7 of 50 In Witness Whereof,the Contractor and the Division have executed this contract in duplicate originals,with one original being retained by each party. Orange County 02101/2023 Signature Date Bonnie B. Hammersley Orange County Manager Printed Name Title Division of Mental Health, Developmental Disabilities and Substance Abuse Services, North Carolina Department of Health and Human Services ❑ocuStgned Ly: 02/02/23 1 7:49 AM EST ignatre, Date Mark T. Benton Deputy Secretary Of Health Printed Name Title E F NCDHHS GCT1007 (Contract)(General) (Rev. 11,01.15) 12 New FTE Request Attachment 3 Instructions:Using the highlighted fields in the forms below,please outline requests for additional FTEs in FY 2022-23. Budgetary estimates for employer-funded contributions will automatically populate based on the information provided in the highlighted fields. To request multiple FTEs,please duplicate this tab. Position Information Position Title Mental Health Diversion Coordinator Request Type New FTE request Job Class 19 Position Type Permanent Time-Limited Start Date 31112023 End Date 613012025 Hours per Week 40 FTE Count Requested 1 Org: 3021202010-510000 Org: Allocation Project: MH DiversionCoordinator Project: 71378 Percent: 100.00% Percent: Retirement Type LOC(Non-Law Enforcement) Funding Source Grant Revenue If both,GF pct? Category of Request B.BOCC Goal/Initiative Cost Worksheet Object Account Annual Cost Totals 510000 Permanent Personnel 60,000 510100 Overtime 0 510102 Holiday Pay 0 520000 Social Security 3,720 520001 Medicare 870 520100 Medical Insurance 10,163 Personnel Costs 520150 Dental Insurance 373 520160 Life Insurance 138 520200 Retirement 7,260 520205 Non-Law Enforcement 401[k] 715 520300 Law Enforcement 401[k] 0 Other Total Personnel Costs 83,239 530000 Travel 2,500 530500 Personal Mileage 1,000 530100 Training 1,000 540000 Telephone 540000 Cell Phone 750 550000 Postage 30 560900 Motor Pool 571000 Equipment Maintenance 581000 Other Equipment Rental/Lease) 581000 Pager(Equipment Rental/Lease) Operating Costs 590000 Duplicating 150 (ongoing) 591000 Printing 300 610000 Professional Dues 611000 Subscriptions 1,000 620000 Department Supplies 1,000 13 621000 Office Supplies 1,000 629000 Other Supplies 641000 Bonds&Insurance 670000 Uniform 671000 Clothing Allowance Other Total Operating Costs 8,730 540000 Telephone&Telephone Installation 740000 Bookcase 200 740000 Calculator 740000 Chair 200 740000 File Cabinet 200 740000 Side Chairs 300 802100 Weapon One-Time Expenses 801000 Desk; Modular Workstation 600 801000 PC Table/Hutch 802000 Vehicle 800100 Personal Computer 800100 Laptop with docking station 2,500 800100 24" Monitor 200 Other Total One-Time Expenses 4200 Indirect Costs For grant-funded positions(if applicable). Total Expenses $96,169 Object Account Annual Revenue Amount End Date Grants 96,169 Offseting Revenue User Fees (associated with Ongoing State/Federal/Local Revenue position) Contributions from Other Agencies Other(please list)ARPA Total Offsetting Revenue 96,169 Total Budgetary Impact $0 Budget Justification(expand as needed) Rationale: Please explain the mandate,goal/initiative,or service level increase this position would help to address. i nis position supports case management Tor our i reatment court participants. it is currenny a.Sr i it position ana proviaes peer support, recovery support and holistic case management for high risk,high need treatment court participants.The pandemic has led to a dramatic increase in substance use and more complex support needs. Other Justification: Please explain what needs,issues,or problems this request for additional staff addresses? Our Chief District Court Judge Samantha Cabe,the Treatment Court teams and our Coordinator Sean O'Hare strongly support this increase to a full-time position.The excellent person in the position,with her own lived experience,is able to move to full-time if this is approved.We expect the courts will be able to accept more participants in need and serve them more successfully. Alternatives:What alternative measures have been taken to address this need,issue,or problem? 14 We are seeking this 50%salary and benefits increase only and any addiitonal operations expenses for 1.0 FTE will be covered by our ORD ABC Bd grant for the courts.Additionally,the 50% increase is only for this FY through ARPA funding and the hope is that Opioid Litigation Settlement funds might be available to support if the need continues. Alternatives: Is an existing FTE or additional staff currently performing this work?If the work is left undone,what are the No one else is performing this additional case management support.Without this,the risk of overdose, relapse and lower numbers of people being served by these intense and proven treatment courts will result. Alternatives: Is outsourcing this function an alternative to adding new staff?Please explain why or why not. Since the position already exists and operating costs are covered,it is more cost-effective to propose the internal 1.0 FTE and reducing the GF benefit expenses with shared funding between GF and ARPA funds. Outcomes/Results/Measures:At a program,department,or County level,what specific outcomes or results are expected with this We expect we will be able to serve more participants in need in our Family Treatment Court and our Recovery Court(criminal cases). We expect higher graduation rates,family reunification,and stability. Outcomes/Results/Measures:Which of your performance measures or SMART goals will you use to measure the impact of the We measure graduation rates,length of recovery,reunification of families and recidivism Office Location/Space Issues:Can the space that you currently occupy accommodate new staff?If not,what are your plans for Yes For grant-funded positions: Office Location/Space Issues:Can the space that you currently occupy accommodate new staff?If not,what are your plans for Yes 15 Attachment 4:Budget for CJRD Coordinator and Freedom House positions beginning in February 2023,Chapel Hill Police Department SW starting February 2023,and other Law Enforcement Department SW's beginning in July 2023 Budget Categories Narrative 02/01/2023-06/30/2023 07/01/2023-06/30/2024 07/01/2024-06/30/2025 07/01/2025-9/1/2025 TOTAL Human Resources $ Salary/Wages $ - Based out of ORD to coordinate other social workers,Freedom Program Coordinator Salary House Clinician and work with people in ourjail $25,000$ 60,000.00 $61,000 $10,166$ 156,166.00 See below in sub- Social Worker(Chapel Hill) Social Worker in Chapel Hill PD contracting $ - See below in sub- Social Worker(Hillsborough) Social Worker in Hillsborough PD contracting $ - See below in sub- Social Worker(Carboro) Social Worker in Carrboro PD contracting $ - See below in sub- Social Worker(Orange Co Sheriff Dept) Social Worker in Orange Co.Sherriff Dept. contracting $ - Fringe Benefits $ - Based out of ORD to coordinate other social workers and work Program Coordinator Fringe with people in our jail $9,683 $ 23,239.00 $ 23,239.00 $3,873 $ 60,034.00 See below in sub- Social Worker(Chapel Hill) Social Worker in Chapel Hill PD contracting $ - See below in sub- Social Worker(Hillsborough) Social Worker in Hillsborough PD contracting $ - See below in sub- Social Worker(Carboro) Social Worker in Carrboro PD contracting $ - See below in sub- Social Worker(Orange Co Sheriff Dept) Social Worker in Orange Co.Sherriff Dept. contracting $ - Other $ S - Operational Expenses/Capital Outlays $ S - Supplies and Materials $ - Furniture Chair$200,file cabinet$200,side chairs$300,desk$60( $ 1,300.00 $ 1,300.00 short term food and supply needs(including purchase of meals and Other grocery,clothing and fast food gift cards) $2,000 $8,000 $8,000 $100 $ 18,100.00 Other treatment supports such as initial meds and transportation $ 416.67 $ 1,000.00 $ 1,000.00 $ 2,416.67 Postage n/a paid by County $ - $ - $ - Office Supplies n/a paid by County $ - $ - $ - Department Supplies n/a paid by County $ - $ - $ - Equipment $ - Communication Staff phones @$35/month,$200 for initial purchase $ 375.00 $ 420.00 $ 420.00 $70 $ 1,285.00 Office $ - IT laptop with dock$2500,24"monitor$20( $ 2,700.00 $ 2,700.00 Assistive Technology $ - Medical PPE(masks,gloves,hand-sanitizer,etc) $ - Scientific $ - cell phones for clients.8 per month @$60/phone plus$35/month Other phone plan for 2 months;1 mo in 2026 $ 31,680.00 Travel $ Provider Staff Mileage for staff-estimated at$1000/yr per staff 416.6'$ 1,000.00 $ 1,000.00 $166 $ 2,582.67 Board Members(Travel,Per Diem) $ - S - Utilities n/a paid by County $ - Gas $ Electricity $ - Telephone $ - Water $ Other $ Repair and Maintenance n/a paid by County $ - S - 16 One time training$550 for REI plus CIT Mental Health First Aid Staff Development(Provider Staff Only) Trainer Training($450) $ 1,000.00 $ - $ 1,000.00 Media/Communication/Public Affairs $ - Advertising Printing of brochures,business cards,info cards to distribute $ 500.00 $ 250.00 $ 250.00 $ 1,000.00 Audiovisual presentations/m u Iti med ia/ty/radio presentations $ - Logos $ Publications $ - Public service announcements and ads $ - Reprints $ - Text translation into another language n/a-paid by County $ - Websites and web materials n/a-paid by County $ - Rent n/a-In Kind $ - Office Space $ - Equipment $ - Furniture $ - Vehicles $ - Other $ Professional Services all paid by County $ - Legal $ IT $ Accounting $ - Payroll $ Security $ - Other n/a paid by County $ - Audit Services $ - Service Payments $ - Incentives and Participants $ - Insurance and Bonding $Not Otherwise Classified $ - Subscriptions for Coordinator position-one time purchase $ - Subcontracting and Grants Freedom House expenses $ - CLINICIAN-Mental health clinician will conduct screening and assessment of individuals entering the program and develop a Salary/Wages recovery care plan. $ 12,500.00 $ 50,000.00 $ 50,000.00 $ 112,500.00 Health care,Social Security,retirement and other benefits. Fringe Benefits Freedom House averages fringe benefit at 23%of salary. $ 2,875.00 $ 11,500.00 $ 11,500.00 $ 25,875.00 Two laptop computers for new hires at$1,250 each.Licensed clinician and peer support specialist will each need laptop Equipment IT:Laptop/monitor computers to work with the clients in jail and in the community. $ 1,250.00 $ 1,250.00 Cell phone cost of$300 plus monthly service fees of$35/mo.Cost to purchse cellular phones and pay for service plan,incluicing unlimited data with wireless hotspot and warranty for two new Equipment:cell phone hires. $475 $420 $420 $ 1,315.00 Mileage for use of staff vehicles estimted at 2,000 total per staff Travel:Mileage person per year @ 58 cents/mile $833 $1,160 $1,160 $ 3,153.00 Dialectical Behavioral Therapy(DBT)and Wellness Management Staff Development and Recovery training for two newly hired staff.$800 per training $ 1,600.00 $ - $ 1,600.00 PEER SUPPORT-Peer Support Specialist will support clients in Salary/Wages the implementation of the recovery care plan $16,666$ 40,000.00 $ 40,000.00 $ 96,666.00 Health care,Social Security,retirement and other benefits. Fringe Benefits Freedom House averages fringe benefit at 23%of salary. $3,833 $ 9,200.00 $ 9,200.00 $ 22,233.00 Two laptop computers for new hires at$1,250 each.Licensed clinician and peer support specialist will each need laptop Equipment IT:Laptop/monitor computers to work with the clients in jail and in the community. $ 1,250.00 $ 1,250.00 17 Cell phone cost of$300 plus monthly service fees estimated at $35/mo per person.Cost to purchse two cellular phones and pay for service plan,incluicing unlimited data with wireless hotspot and Equipment:cell phone warranty for two new hires. $475 $420 $420 $ 1,315.00 Mileage for use of staff vehicles estimted at 2,000 total per staff Travel:Mileage person per year @ 58 cents/mile $833 $1,160 $1,160 $ 3,153.00 Dialectical Behavioral Therapy(DBT)and Wellness Management Staff Development and Recovery training for two newly hired staff.$800 per training $ 1,600.00 $ - $ 1,600.00 Indirect expenses for supervision,administrative staff and costs to ensure the progam is managed appropriately and money is Indirect Costs for Freedom House properly acounted.Cost per year is$3,500. $1,458 $3,500 $3,500 $ 8,458.00 Subcontracting and Grants Orange County Sheriff Expenses $ - Salary/Wages Social Worker in Orange Co.Sherriff Dept. $ 50,000.00 $51,500 $ 101,500.00 Fringe Benefits Fringe for Social Worker position $ 21,264.00 $ 21,264.00 $ 42,528.00 Equipment IT:Laptop/monitor laptop w/dock$2516,24"monitor$30( $2,816 $ 2,816.00 Equipment:cell phone $50/month $600 $600 $ 1,200.00 Equipment:Phone and installation one time desk phone purchase and install $1,220 $ 1,220.00 Other:duplicating copying expense $ - Supplies/Materials:Department supplies supplies $ 200.00 $ 200.00 $ 400.00 Supplies/materials:Furniture desk$500,chair$120,side chair$80,file cab$13( $830 $ 830.00 Supplies/Materials:Uniform uniform $250 $ 250.00 Travel:Mileage mileage$1000/yr $ 1,000.00 $ 1,000.00 $ 2,000.00 Subcontracting and Grants Chapel Hill Police Department Expenses $ - Salary/Wages Social Worker in Chapel Hill PD $16,667$ 50,000.00 $51,500 $ 118,167.00 Fringe Benefits $7,970$ 23,912.00 $ 23,912.00 $ 55,794.00 Equipment IT:Laptop/dock laptop 1264.14/docking station 176.95 $ 1,441.09 $ 1,441.09 Equipment:cell phone 50/month $ 250.00 $ 600.00 $ 600.00 $ 1,450.00 Equipment:Phone and installation department will cover $ - Other:duplicating business cards and nameplate for door $ 120.00 $ - $ 120.00 Supplies/Materials:Department supplies department will cover $ - $ - $ - Supplies/materials:furniture department will cover $ - Supplies/Materials:Uniform $ - Travel:Mileage $ - $ - $ - Subcontracting and Grants Carrboro Police Department Expenses $ - Salary/Wages Social Worker in Carrboro PD $50,000 $51,500 $101,500 Fringe Benefits $ 24,138.52 $ 24,138.52 $ 48,277.04 Equipment IT:Laptop/dock laptop 1264.14/docking station 176.95 $1,441.09 $ 1,441.09 Equipment:cell phone $50/month $ 600.00 $ 600.00 $ 1,200.00 Equipment:Phone and installation department will cover $ - Other:duplicating Business cards $100 $ 100.00 Supplies/Materials:Department supplies department will cover $ - $ - Supplies/materials:furniture department will cover $ - Supplies/Materials:Uniform $ - Travel:Mileage $ - $ - $ - Subcontracting and Grants Hillsborough Police Department Expenses $ - Salary/Wages Social Worker in Hillsborough PD $ 50,000.00 $51,500 $101,500 Fringe Benefits Benefits(FICA,Health,HAS,Dental,Life,401K,etc...] $ 23,589.00 $ 23,589.00 $ 47,178.00 Staff Development training $ - Equipment IT:Laptop/monitor and cell Technology(computer,cell stipend,software licenses] $2,000$ 600.00 $ 2,600.00 Supplies/Materials:Department supplies Office Supplied and Materials $400 $ 400.00 $ 800.00 Supplies/Materials:Clothing/uniform Clothing(HPD logoed polos and rain gear) $200 $ 200.00 IIIFavel:Mileage Transportation(mileage reimbursement) 300.00 $600 Total Budgeted Expenditures $ 1,193,744.55 93,750.00 18 Organizational Chart for Police and Mental Health Diversion and Collaboration Project CJRD as main contractor and Police Departments/Sheriff's Office and Freedom House as subcontractors Criminal Justice Resource Department Criminal Justice Resource Director Administrative Grant Management Assistant II Specialist Lantern Project, pretrial Release Case ORD Clinical Drug Treatment Vouth Behavioral LRC,Reentry Restoration Program SOHRAD Clinical Police/MH Recovery Diversion Manager Coordinator Coordinator Health Liaison Coordinator OC-PAD Coordinator egal Counsel Coordinator Coordinator Collab Coordinator Lantern Project, �c Treatment Court Case Reentry Case Reentry Recovery Manager Manager Navigator c0 ov SUBCO a% NTRACTORS nat'oh 440, tw Police Departments/Sheriff's Office Freedom House c Orange Chapel Carrboro Hillsborough CEO County Hill Police Police Police Dept. v Sheriff's Dept. Dept. v Office Psychiatric Nurse Clinical Practitioner Director Sheriff Chief Chief Chief Charles Chris Blue Chris Duane Blackwood Atack Hampton Police/MH Collab Clinician Diversion Diversion Diversion Diversion Social Social Social Social Worker* Worker* Worker* Worker* Police/MH Collab Peer support* * indicates new position requested by grant 19 Year-To-Date Budget Summary Fiscal Year 2022-23 Fund Budget Summary Grants Fund Original Budget Revenue $474,802 Interfund Transfer Revenue $87,786 Fund Balance Appropiation Total Original Budget $562,588 Additional Revenue Received Through Budget Amendment#6 (February 21, 2023) Grant Funds $2,258,400 Non Grant Funds Additional Interfund Transfer Revenue $50,000 Additional Fund Balance Appropriation Total Amended Budget $2,870,988 Dollar Change in 2022-23 Approved Budget $2,308,400 % Change in 2022-23 Approved Budget 486.18% Authorized Full Time Equivalent Positions Original Approved Full Time Equivalent Positions (includes Permanent and Time Limited) 5.000 Changes to Full Time Equivalent Positions 2.000 Amended Approved General Fund Full Time Equivalent Positions 5.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2022-23 1 7.000