HomeMy WebLinkAboutOTHER-2023-013-Amendment to Contract to Audit Accounts 1 jag
Attachment 1
LGC -205 Amendment AMENDMENT TO CONTRACT TO AUDIT ACCOUNTS Rev. 11 /2022
Whereas Primary Government Unit
Orange County , North Carolina
and Discretely Presented Component Unit ( DPCU ) ( if applicable)
and Auditor j
Mauldin & Jenkins , LLC
entered into a contract in which the Auditor agreed to audit the accounts of the Primary Government Unit
and DPCU ( if applicable)
Fiscal Year Ending Date
for and* originally to be
06/30/22 submitted to the LGC on 110/31 /22
hereby agree that it is now necessary that the contract be modified as follows .
I
Original date Modified date
Modification to date submitted to LGC 10 /31 /22 01 / 18/23
Original fee Modified fee
❑✓ Modification to fee $ 96 , 000 . 00 $ 1415000000
Primary Other Reason (s ) for Contract Amendment
(choose 1 ) (choose 0-2)
i
E) ❑ Change in scope
O 0 Issue with unit staff/turnover
❑ Issue with auditor staff/workload
❑ Third -party financial statements not prepared by agreed- upon date
0 ❑ Unit did not have bank reconciliations complete for the audit period
O ❑✓ Unit did not have reconciliations between subsidiary ledgers and general ledger complete
O ❑ Unit did not post previous years adjusting journal entries resulting in incorrect beginning
balances in the general ledger
O ❑ Unit did not have information required for audit complete by the agreed- upon time
O ❑ Delay in component unit reports
O ❑ Software - implementation issue
r
O ❑ Software - system failure
O ❑ Software - ransomware/cyberattack
O ❑ Natural or other disaster
O ❑ Other ( please explain )
Plan to Prevent Future Late Submissions
If the amendment is submitted to modify the date the audit will be submitted to the LGC , please indicate the steps the unit and
auditor will take to prevent late filing of audits in subsequent years . Audits are due to the LGC four months after fiscal year end .
Indicate NA if this is an amendment due to a change in cost only.
The County and the audit firm have discussed changes to the audit process for June 30, 2023 including: ( 1 ) the County is filling an
accounting manager position; (2) if an accounting manager is not able to be hired, the County will retain additional accounting support to
assist with close out and audit prep; and (3) detailed weekly status check-III throughout the entire duration of the audit.
Additional Information
Please provide any additional explanation or details regarding the contract modification .
Modification to the audit fee is being made to address both the change in scope (additional federal/state programs
that were required to be audited as major) as well as cost overruns resulting from additional hours to address
audit adjustments .
By their signatures on the following pages , the Auditor, the Primary Government Unit, and the DPCU ( if
applicable ) , agree to these modified terms .
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LGC -205 Amended AMENDMENT TO CONTRACT TO AUDIT ACCOUNTS Rev . 11 /2022
SIGNATURE PAGE
AUDIT FIRM
Audit Firm *
Mauldin & Jenkins , LLC
Authorized Firm Representative* (typed or printed) Signature *
Timothy M. Lyons 21-d % JZcZ
Date* Email Address
01 /24/23 tlyons@mjcpa. com
GOVERNMENTAL UNIT
Governmental Unit*
Orange County, North Carolina
Date Primary Government Unit Governing Board Approved Amended
Audit Contract* (if required by goveming board policy)
Mayor/Chairperson * (typed or printed ) Sign ure*
Date ail Ad&ess
Chair of Audit Committee (typed or printed , or °NX) Signature
Date Email Address
GOVERNMENTAL UNIT — PRE -AUDIT CERTIFICATE
* ONLY REQUIRED IF FEES ARE MODIFIED IN THE AMENDED CONTRACT*
(Pre-audit certificate not required for hospitals)
Required by G . S . 159 -28 (al ) or G . S . 115C-441 (a1 )
This instrument has been pre-audited in the manner required by The Local Govemment
Budget and Fiscal Control Act or by the School Budget and Fiscal Control Act.
Pri/nary Govern tal Unit Finance Officer* Signa
6
Date f -Audit Certificate* Em it ess.72 A)
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LGCw205 Amended AMENDMENT TO CONTRACT TO AUDIT ACCOUNTS Rev. 1112022
SIGNATURE PAGE — DPCU
( complete only if applicable )
DISCRETELY PRESENTED COMPONENT UNIT
DPCU
Date DPCU Governing Board Approved Amended Audit
Contract (If required by goveming board policy)
DPCU Chairperson (typed or printed ) Signature
Date Email Address
Chair of Audit Committee (typed or printed , or A ) Signature
Date Email Address
DPCU — PRE -AUDIT CERTIFICATE
*ONLY REQUIRED IF FEES ARE MODIFIED IN THE AMENDED CONTRACT*
(Pre-audit certificate not required for hospitals)
Required by G . S . 159 -28 ( a1 ) or G . S . 115C-441 (al )
This instrument has been pre-audited in the manner required by The Local Govemment
Budget and Fiscal Control Act or by the School Budget and Fiscal Control Act.
DPCU Finance Officer (typed or printed ) Signature
Date of Pre-Audit Certificate Email Address
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