HomeMy WebLinkAboutAgenda - 04-30-2002 - 2 ORANGE COUNTY
BOARD OF COUNTY COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: ApH130, 2002
Action Agenda
tom No.
SUBJECT: Proposed Contract with Haden-Stanziale for Conceptual Design and Site
Planning at Little River Regional Park
DEPARTMENT: Purchasing/Environment and PUBLIC HEARING: (YIN) No
Resource Conservation
ATTACHMENT(S):. INFORMATION CONTACT:
Proposed Contract Pam Jones, 2452652
Park Development Timetable David Stancil, 245-2591
Rich Shaw. 245-2591
TELEPHONE NUMBERS:
Hillsborough 732-6161
Chapel Hill 9664501
Durham 6BB-7331
Mebane 3364227-2031
PURPOSE: To consider awarding a contrast Haden-Stanziale, P.A., Planners and
Landscape Architects, for developing a conceptual design and site plan far the Little River
Regional Paik and Natural Area.
BACKGROUND: Establishing the new Little River Regional Park and Natural Area is a
cooperative project among the partners Orange County, Durham County,fire Triangle
Land Conservancy and the Eno River Association. The 391acre park will be jointly
awned and managed by Orange and Durham counties.
Late last year, both the Orange and Durham county boards of commissioners approved a
preliminary pads design plan that incorporates the following elements: entrance mad and
parking area, picnic shelter, restroom facility, children's play area, group camping area,
and trail system (with separate walking/hiking, mountain biking, and equestrian trails).
Trial Issues related to park uses (camping and horseback riding facilities)are
expected to be discussed and resolved when representatives from bath county
boards meet later this Spring to finalize an interracial agreement for the park's
operation and maintenance. For that meeting of board representatives,the county
managers have directed staff to prepare background information related to the park
operations and maintenance needs, park security and emergency response issues,
caretaker residence, and county cost share considerations. The draft interlocal
agreement is expected to go to both boards for approval by August.
Z i.
The next important action for bi consideration Is hiring a firm ro develop a conceptual
design and site plan for the construction of the park fa pities. Orange County recently
solicited proposals for identifying a qualified and experienced firm to conduct the work.
Four firma submitted responses and the County interviewed three firms on March 13.
Selection criteria included, but was not limited to, experience of the firm and the design
team, the nature of previous park projects and their adherence to budget, ability to work
with groups and make public presentations, technical capabilfies, and on time completion
of previous projects.
Based on those crferia,the selection committee chose Haden-Stanziale to perform the
requested services. Haden-Stanziale has 20 Were of experience with creating
recreational facilities throughout the state and with several park design projects in the
Triangle region. Examples include Lake Johnson Park and Crave Park, both in Raleigh,
and West Chapel HIII Park, Hillside Park, Campus Hills Park and Valley Springs Park in
Durham.
The project would be designed within 90-120 days after which construction bids would
immediately be solicited. The concept plan will address potential location of a
caretaker structure, trail design and camping areas. Construction is expected to begin
in Fall 2002 and Me Little River Regional Park should be open to the public by March
2003. A timetable for park development is attached.
Funding for the park designlshe plan(and development) comes from a grant from
the Land and Water Conservation Fund (LWCF), awarded to Orange and Durham
counties for developing the Little River Regional Park. The LWCF grant($262,000)
is due to expire on September 30,2002. Staff intends to request an extension once
the design rim is hired because Nat would help demonstrate progress and staff
would know the proposed adjustments to the grant's budget line items.
FINANCIAL IMPACT: Hadar-Stanziale will provide design services through the
bidding/award phase for an amount not to exceed $27,120, plus reimbursable expenses
(such as printing,travel, etc.). Contract/Construction Administmfion will be handled by
Durham and Orange county staff. Any services rendered by consultant for cool
construction administration will be billed per their hourly fee schedule,which is included in
the attached agreement. Again, Ponds for the design project will be from Me LWCF grant.
BECOMMENDATION(S): The Manager recommends that the Board award the proposal
and approve the contract to Haden-Stair le, P.A. in an amount not to exceed $27,120,
plus reimbursable expenses as they may occur: and authorize the Chair to sign on behalf
of the Boats.
3
Haden•Stanziale
Ap8,91g8
Hemda lC Jon00itttlOr
Department N NrcMeiy a canal alkaline
P.O.B0i 8191
in eat Sand a"
1Nnnamugh.Noun Carl n378
RE tAJMRWm PeMDeeipn
Dear Pam
M appreciate yourlmMeon b peaeNNls WHODI I1w 1ANg AlNheGUN zrvlm M1a'Ne
Member planning and ConenWOn Wwnards He FII-UM RW Falk The vdR YV m
phrulling antl letpn of ell haNecap68M aoareget Mr the TOnemotional debt;and l"M
mnbw. We have NLletlLMahe aMmMaNe mnmphnlMNpNn eM WGIIXpmallon
pmNlLE q the CwMy. Hao"m Woe tool eibidy BYYmiwkg.CmeepB Wn&InaCer
plannlnp.8ealgnin9 and pTvNHg mntmNon eaunelb and moMMenm In tiE BMM.
1. PROJECLLNOERSTaNOING
Hadenateviele ulKKlgandl Nat Orange MunW v.1Nmto mall plan the alMllaeb
Na mR Shea Ne area bark,llY nouM qNe lSam¢1nNdow. lne Wunfo Walm®er
plan the Shearson h DINS pak.KuevV McCNBl W Cat Catnap he Reppngnle br m. Tom
and Will be ann Ina inSoni'A yelom to Na prtposel OwNydeypnW neY rystam. lno
'
Ink MU de etlreNnalNymlle lnleyln.
HcdenGtalOels VndeRle nN IM Me CH my mines He"M a Mel Seek upheld to
&I nuildinge end make nvcmmeMallam nor to Ne anal use W Na faclaink it a our
undmiumn 9Net thin book%Nd aspirin M oNrL Vice"n mWlhM and wtltlll
leeummendollan as to Course N atiMlfl.
Haden31aln1ale further understood;Mat Me Cau virvlshas to y goNded cortNUMm
demanded,pan,details,oparoormWn anal bid dOOUmMe sufitleod nor the pm7ap Ira
[G ntl underNeM Cemtma bwldlaYpNttIImpin'Cment3. HadenBl eMM
mrRdd1l that the CLmdly daetrtsa3LCILlm In N' Ing Ad RveW 2M
recommendation m swam.
It a MMenSlanddere ulgvslandilg Met all ad the aMw Mel de lgn Wvim3 M
cocoon In a ODIAn day time from
II. SCOPE OF MEVrn3
13nW an our uMeNanding Of the prolel eM our dksuetlml,we gopme Me Idlwnp
Makes of III
Plow One-Sit,Tar a Eval uatien
• PNjatl Hek-ors Hearing l Sae MmlMdaglns r to cdlglAMm
• Pnlunmy cox mapgm
She nK2tltlemrom
SaedMwpy
inS
• CPddlneke aumy o•�
0.wn
d
Apra t 2002
Pam Jones
Pape 3 at
wauss eM constraint;
• Baea meDfinellvtlon
Phow Two-RevI+w N Propene Park Feelntln
• Prehan allon meeting aI Prime I and plg2nVNng memed;W determine
park Raines.combined
• Rank hearken for demlagneat EMERY did Dnrge and Wham COMpj
Developon,end a NI Mmy Onroe and Ounlem coxry)
Revlev of histor emnSmWN WnpoNNs
oeu¢IOp handed Wadial rcgu mm and bndmal MB muM1lps ryubde
diagrams)
Ddemmbe mgamwry Chad"
Owner devewpmenl alma
Pregandman mnWg
Phan mrce-smmh b"IW
vllnmglssax mtlwMrafnls mapaalln.w a.aewpmmlpads
6pabial Wwlelbn INleoSlneS wn9tledvj pNetlNn N Vehlwlar
radaux
`-wlm Dnlgns•a+Xemme rernnes wNgamucoa
snealmtoragdptlon mengn
• PmsenlaMn m001rg
Phase Four-Oran CmOepbal DROPS
• ReWkw mmmeme M1Om•8kelah DERIUW
nwryoMe wmmanla and market a wmeplwl sne pan(hnO dl )
Iona Ma wnawm1 Gb i0 prearina a wmmpWel om6 pin MIM
• prepared to asladbk Me NalNa a dune of deed he eNMM of pronda
ao smaYOn and.
• Develop phesinaimplemeMkXOn pan(By Orange eM DU"M County)
DnNOp ntlmae or gaC+da cane"lon 029
Rating mnCnlual deeps
Publle me0tip far concept newoundi
Phase Rx-preliminary,Pan PW
ReNaw and lnwWrala mmnwe90om PMn Four ROME,coming es
weawlm.
• Prep+R OIXeYNnery hmOrmtltted OR Pan ertMngbimle eAib4ahilp
nofieeael gednNrybra!pogsM lmpmxmwts. Pexnq Hn MedKrtd
InawaaelbnxM Madiana pmbn onaranaap adds sell idperan. Sd
IIIaI lnnitl of antnconed MeaoOn Wahraeagll aim he WO a.
time ln00lOelYAng BN WO/sup0d(YJ1bn WI elm Mpremise at Oak
m
OAR the above plans have both prepared a tlaallad Nllt chairman,esllmme
• o(pwdebld mnprvNOn add aAllN prspml.
• cmplale mmmenls lnlo f ear
to prapam
OR NO coup summary oreMrRd-dgn pattern m eMltlpnOn of SUdnitld
to NI Mo wanly bMNe.
• Pudllc pennbllon meainglo wbmmMtlx MfMnt LOeNi
5
APIN z NO2
Pam xnM
Ppailola
Upon Measure approval HadenSMm Wl dmSde OI pans am
spetlOratlons along ends w=a mountain aMM ted Or Omge COUMY to
M0,axaltl ads cm Nd Um Mould.
a Pripae and wtmil Pad]ea to RpulNOry egence6 fig tNP review end
appnval
Pxaee 8no-61d01 n0 and Awand
RMax M6y leP elN wld nneka n[emmMdetlpl5 or aead
Phase Senn-Content AdMinit W
HaeenSlaiman no ubX Me and al your MI appmplale to the 9 o
ofmnatrv4lon Of as dxemMe opened Sy NadenMSnEle In s Mb
eemme kminrWAM1 the programs and quip Of ME wA and to
Oeklrme In gmenl lithe work IS pncoodlM in a¢M with the
Current OnCUmen. This wads is oplloral and tall Me WIWIII if
Wifa0d(me atechW SeOWQW)
NO* All conpnNon drawings ads Mailing We be in ACWad
111. COMPENSATION
CompanaYOn for these eeMres Orders ahow WI M be a 1=9 own me basis as
toMIS In mwrdsnce won the aMNed General Tenor am COMiMMl
FEE
Phase l-She Tour and EwMAOn larin.00
Phase ll-Review V Proposed PeM1 FwIMSS 114.0"(f)
Phase ill-Skstsx Dome 31.11400
Phase V.Oreft COndeyml Congo VROLw
Phase V-P211mInary She Plan 140,0010m
Phase Vl-SId01n0 and AweN wo.00
Phase Vll-COMnq AdMN9rallan(Opt Hourly
TOTAL ME IC SCOPE OF SERVICE 127,120,00
Compensation for thon EnNres beyond the scope Of xMne OWircd aaeve no be On Me
ban of actual lire exparded not In esmed Me often IISIM numeers nd Me ARMW General
TMma and Conchlora. In adNlloq N OW Of pOGRI"non MUtl be Mowed in ax""wM
Ne Mmm:J Gomel Tams and Cm6,p00a wMM Mould to t"mMo MW by Mwenn
The AM Wsd aoow area W Gutted to ranagOrMM YMBr re bYewrg wundonow
A. hire some,crew imed charge;resteAOY,and)ord gn must an requhad
tnyond the original apprte'M plena.
e, ItamacM awna allow pavnm haw ram seen mrykee wage MNeCn manes
core deumf rl.popmau
E w
Apy z gogl
Pam Jens
PyH 9
NBlookbnxNb Intl opnllYnTybwdk WIA OanpeLWmy. lags aM' emeNwllA yab
unaslanangana um ampleanalenme endoeetl ropv aNle pnpaaL InX®Iem aW qe
ahcwnOnw, wau,n ltlomeMVwWU, The mama Ne dgnmeoand wluaka serve av our
nWrelo pmoeetl.
Res{edNlly 6uMnXbG,
PAUL C.EMBLPA,JR.ABU
imloa Prated Manager
AVedunvnh-
1_ C Nolaaame
3. ( arural Terms eM CandWons
i Hourly Raw 6TeNle
cc-omlgeswmiae
Pobyn 01[klmmn
APPROvRO'
n2 County otcrange MTE
i
Haden•Stantiale
GCNF.6AL]'EeMS AHOI:ONO1TfONg
1. TM QwaelIamsmd COMilowomlincl bdowatputofthe YUCMdlmxagumem
end e2 hmabY incemor.«d by Mamm
3. 1'hn Uma shop prohtle Hadnm ken wffi program Inmrmtlon regarding [Ice
requirmtnsend MJadverfmMe Pwltd sWdniovdlY.Adem.RaWrkda{MedNedm
m ar by mnthcacaeeryefam•madm,vSwmrtoa antlsurveynPengnrpptiNbyMe Owns
mM1ws.
3. Inaddhionto professional Sea"lined inthestmched lCtkr agMmen4 she OwmrslWl pay
ellrwnbunebleapenxswticb consu mad t awdtPrndiatmmect byHrms•,nmarmle,
[bdrnn ismatio mpwftviondmwNenmmtM imercnof[heptgaxeMimluMexpen4e
nfinelegra donand lisingwhm[mlingimm� pool lengdiwncc and
and telegrams; and tpmue e[rcpmduniene, pmrege and iandlittg of dtwkgv mtl
apmMwtkm,mdudin{thot[m a(GeeoeemdPmenmdanwdm Owma, Raimbomble
mmrnceswill M Wwlmed t awal ran pksetrn perprnt(16%)sdmhdeuedwfre.
tr Ap(w eh rcimburssblcupemw wal Mimoiwdbi•klyand empeyebleuprnrxam.
IntM crnrtpaymml is not howcva,r®vd wi0antldny(30)days efinsoire Mgthpui
due blame wip be mbjen to m imam[pwdry of one erW aneJWfpercent(1.1/245).
present wbirAmndr wmaeding iJabeabjectertmaen attherateofoneand ) Jilwlf
parent (1-12%) Pm momh, In[M evem paymem is rat made within silly (m) drys,
Haden-grmckla grill nap workenthe pwjmtumgpeym<mis racdved_ Stoppage ofwmk
byHadu•SYmariak still no[MdeanetltadeAvlt uodatM[enw dtd'u levt agmmw[.
pnwmeuutmetldidanalfrewOMrryWrMwa[op eM reamiworkduetenmpaynxm.
5. '1tateal eg Carolina,and allecas to rnitnew eimapmed ecxeoingtorl ammay
State all
it may Carolina,andagrees torvmbmw Na�n•Smvlrk for mtoneble atwmey
fee Nn it msY aPmd In afoacn6 Jlis Imes agreement.
6. Paymw of eawnce dWoait{mpobed and signal ofthc Jotter,apramian will deal
the Owner's aesiptia a of all nic Tams said Cmdnioas stied ha In and th PATtt walmme
[hods naesaeayfvnde are aalablew myHosem-Semsdrfe (ertM1eem+et eta apenus
subse in th Intoogmmenoland wvt SM1ationc commitments,
red or mmingwupon
aubaequem Iles,epprowk,Permits w finmvmy mmmitmmu.
IJ
6
Haden•Stanliale
NADSN STAAMLEY
RATESCHEDULE
Prindpals $125.00 pet hmr
• James F. Haden
• George E. Stardrale,Jr.
Senior Associates UOLDO par hour
Jon Wood
Tim Snyder
Dan Weeks
• Todd Panelt
Senor Project Manager $100.00perhour
• Paul Embler, Jr.
Associates $75.00 per hour
Eric WORe
• Dan Blerkman
Design Stay
• Karen Weston-Chien $55,00 per hour
• Rotl Florence $55.00 per hour
• Sam Chamber
• David Barnes $60.pOp�har
• Ryan Seems
• Rebad Shunk
• Tanya SwartaentlrWe
• ElliotSuff
• Albert Lynn
• Tyla Bedenbaugh
• Kevin Mitchell
• Karts Thomas
ClenGSl $40.00 per hour
• Robyn Dickinson
• Lanett Fray `
Canal Caere
9
' LIIUC PHeIPmianelPNNYwYluse '
Eylln9q d FeGS-OMdY BnNepT
PTION P PM 088
Phase OS TOUr6 EM 2tws BM
EL
Bugolel 350.08 IM.0 11comi 3W.m--a-a- Bll 118.80
MaMTr 2NS 30M ]2M 2Mf OM
Ms
smsaul uvW am.W t .W W o.
nee aXekM1 znrs anrs +eM ores oM
oe n
6agem am:W emNX 3NX.W X.W 0.0 w,eo.Xo
Pnaae FoueFrtllmlmry 2nn a8 nn 0 R FFF-
sh Plan
svwM i 20.W RXW.M BXAW ONO ww ai}30.W
nai SAN iXm rt M 0 m aOXm
Rana
eugelal 4WW 9WO.W 0. 10 H000].W
PMe am-BN ReNrr Onrs SXR 0 ♦M
augalel B160.0o
Tqa 41, 0. 0 813IU%M ala.]CO.m W .00 81830.W u7,lw.W
RerteO YRg2
HeenffiMeIe PA
ro
Little River Regional Park and Natural Area
Park Development Timetable
(asm&raY4g3,02)
Cultural Survey of park property completed [Apr l 2001]
Community Meeting on desired park uses [March 20011
• SPAC finalizes recommendations on uses [Apd12A01]
• LRPAC recommendations on park uses to Orange/Durham BOCCS[August 2001]
• Park uses approved by both Durham and Orange BOCC [November 20011
• Consultant selected for Conceptual Design and Site Plan [April 2002]
• Concept Plan presented to LRPAC, aOCC reps., planning hpaMS,orders [lone 2002]
Public presentetim of Concept Plan Wt LRPAC [June/July 2003]
• Interlocal Agreement signed by both counties[August 2002]
• Preliminary Site Plan presented to Durham and Orange BOCCS[August 2002]
• Final SI[e Plan submRted to Orange/Durham staff[September 2002]
• Final Site Plan approved by both counties (October 20021
•
Construction bidding and selection process completed [Oct-Nov. 2002]
• Construction Period [Dec. 2002—March 20031
• Park opens to public [Spring 2003]
Naffi• OUiOWSmte ofthK/.eilny#aJfdev9naM w/urrfaw mnsbuc%m ofsonre bar/s
maYPormH a/ang some af[he mar ahvbus vs/k/n9 baiY