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HomeMy WebLinkAboutAttachments for February 24, 2023 Board Retreat 1 GUIDELINES FOR PRODUCTIVE MEETINGS The following ground rules have helped make meetings more productive: 1. Participate fully. It's alright to disagree. Everyone should have the opportunity to state his or her own views, regardless of rank or other differences. 2. Work on the problem. Put other issues aside, including personalities, offices, or other differences. Show respect for each other. 3. Focus on interests, not positions. Explain why you favor a particular course of action. Invite questions so you can explain your reasons fully. Balance advocacy and inquiry. 4. Share all relevant information. Be specific. Agree on what important words mean. Discuss "undiscussable" issues. 5. Stay focused. Discuss a topic long enough for everybody to be clear about it. 6. Decide how the group will make decisions. Strive for consensus. Adapted from The Skilled Facilitator: Practical Wisdom for Developing Effective Groups by Roger Schwarz. 2 • Orange CountyStrategic Plan Lioara Presentation February 24, 2023 BerryDunn Retreat Agenda Introductions County Board experiences with strategic planning County Board expectations for the strategic planning effort Overview of the project Preliminary visioning discussion h • � '°� � k'3 °°`"art 1 A'���. '�,�.. a. 4 The BerryDunn Team Jonathan Grace Charline Kirongozi Shannon Flowers Maddison Powers Khara Dodds Project Principal Project Manager and Facilitator Spencer Subject Matter Expert Facilitator Research Analyst BerryDunn's 300+Consultants On-call,as-needed support Access to broad �� 1y k— specialization Internal and external A thorough complement to anything the County may connections to DEI expertise need 5 Board Discussion : Your Experience with Strategic Planning R LANNIN , s . r irk ' 1 bI, i 6 Board Discussion : Your Expectations for the Strategic Planning Project What are your expectations for the strategic planning project? What outcomes do you hope to achieve from the process? What does success look like f when the strategic plan is completed? Overview • the Process: • • Strategic Plan? Defines WHAT, not HOW • What we want the County to become (vision) 1 • What we are going to prioritize and focus on (goals) so we can achieve the vision • What we will measure (performance measures) so the County can evaluate progress r., A LIVING DOCUMENT that guides the ' � .,� County's decision-making about: W /� • Budgets 2 • Long-range capital investments -- : • Economic and community development • County services A tool for government transparency and accountability • Residents, taxpayers, and the general 3 public know how the County is investing resources, why, and to achieve what results/benefits for the community 6 8 Overview of the Strategic Planning Process Strategic Plan Implementation Performance Project Initiation Stakeholder Development and Recommendations Monitoring and and Planning Engagement ,approval and Budget Continuing Engagement 9 Project Approach: Facilitation Methodology The Institute of Cultural Affairs TOP® facilitation methodology emphasizes structured participation that creates a clear intention, helping members of the group align with one another and reach consensus. Ind' idual and Group Creativity Brings out the best of Action a n d Team w o r k and each person's rational Ownership Collaboration and intuitive capabilities Positions the group to Gets tasks done in the take action on most effective, efficient, decisions owned and and economical away supported by group possible members Values Inclusive Reflection Participation Encouraged by and Learning Invites and sustains Structured Confirms individualigroup resolve and helps ensure engagement of all Participation full appreciation of the members of group value and importance o collective action 10 Project Approach: Environmental Scan and Needs Analysis The foundation of a strategic plan is an environmental scan and needs analysis Identify Provide h. Au'/k - —A/ IM Identify Provide Help County potential everyone leaders opportunities, involved in successfully challenges, and strategic navigate the trends that can planning with a forces and drive the shared obstacles that County's focus understanding can hinder the and of the County's achievement of effectiveness. current a shared vision. environment. 11 Project Approach: Stakeholder Engagement Board of County Commissioners Sports Faith Communities County Leadership and Staff Homeowners Associations/Cultural Centers Community Partners Residents Businesses/Restaurants Community Leaders Boards and Commissions ✓ Interviews with diverse stakeholders ✓ Social Pinpoint Community Engagement Platform ✓ Community Forums Other existing County plans 12 Project Approach: Virtual Engagement City website Previous SirBtegic PlanI� City of Redlands 1918 Welcome to the community engagement webpage for Redlands'next strategic ���"' ` Total Visits plan,which will lay out goals and objectives ror the long term.This plan's success �y depends on input from people like you-who know and love Redlands,and have a vested interest in making it an even better place going forward.To make the +�r Redlands strategic Plan work we need You!Please complete the survey,give us your thoughts on the"Ideas Wall;'sign up for our virtual COMPIunity Forum or t .- post your thoughts on social media- 624` Unique Users IN Comments ,. ' $ 48 �kL Share your ideas Take a brief SL:, Envision our futurF Survey Responses Dive into big topics,letting us know what you think Let City leaders know how Redlands is doing and Redlands should focus on-and how. how it should evolve. be are a diverse big town with a small town feel, beautiful parks,and open spaces.Share your ideas on how the City can have even more charm in the _ future. [ Public SafMy €YiWlityK �IM/o1 LRe Housrcg lnhri[rutSur� 13 Project Approach: North Star Vision The North Star Vision An organization's North Star Vision serves as a unifying focal point for long-terra achievement. It must be clear enough for stakeholders to know what they are working towards and how to get there. Stakeholders mast see their - role in this vision and believe in the organization's dream, as they will play avital role in " executing on it. 14 Project Approach: Plan Development Board of County Commissioners • • Mission • Vision o The forth star Vision • '— serves as a unifying focal Strategic Priorities poant for an organization's • Strategic Goals g long-term achievement. It CUCU must be clear enough for stakeholders to know what co they are working towards ••• County Leadership and how to get there. Stakeholders must see their I!! W Current and Future State �0 rale in this vision and • Strategic Objectives believe in the organization's � � dream, as they will play a • Performance Measures vital role in executing on it. 15 Project Approach: Strategic Plan Document —CITY OF GROVELAWd Strategic Plan April 18, 2022 Mission Statement: Vision Statement The city of Groveland is an ecosystem Gfoveland is a collection of towns, We value our natural and agricultural landscape � intentionally connecting safety villages,and hamlets interweaving and know that will enhance our quality of lire �, service,and innovation to support a diversity of people into an and will attract others.This value is the result or a vibrant welcoming community eco-agrarian landscape,embodying combining our conservation and eco-agrarian •� e _ with natural charm. the following core values. focus areas and bringing about an economic 4 development and tourism strategy that works with those areas of focus rather than against it. Groveland is a local city with a global vision. 'a. ��1��y�Yl,+ru111t1' Core Values We value our shared vision and becoming what -- we think about Being intentional means berng We value education and lifelong learning. descriptive on what kind of city we want to be. We envision neighborhood scale schools ;w- It means thinking with the end In mind and where kids can walk or bicycle to school. taking incremental steps toward that vision. Training and certificate programs for The Strategic Plan sets a vision for what agriculture.culinary,construction,art, we want to become in 10 years.,provides J, t and the jobs of the 21st century.actkons actions toward achieving that vision,and toward achieving that vision,and is $. is framed around our core values. framed around our core values. We value our connection with nature andwith We value how we treat one another, "f each ether.Relationship building sharing our knowledge,talents,and complete # resources.Providing everyone with a and walkable communities park and trail €_ systems•and mobility systems are examples seat at the table,ensuring equitable for how we enhance our connectivity. access to community services,and f taking action in the present moment. i 16 Project Approach: Strategic Plan Document PRIORITYPRIORITY 3 „ 1 ■ of Current State Cooper City has dlstnguished Itself by rnalntalning a"small town feel"at the heart of the South Strategic Goal Horlda tri-county region. Its nostalgic characteristics provide residents a pea cef u I setting nestim Establish'a strong sone of place'through creation of urique spaces that fustier mmmunlly pride,Ircrease salol Interactlon and wlthlnamaprmetro lltanareathatrovldeseasyaecesstoa'v4'I[ieranglrlg5caeof fofesSl©nal oommerelaImarketahllttyulth the purpose aflrrprovingBcoromlcstahility,horeatlngpropertyvaluesand Irnpectlrg the rremorlesaf p p Cooper DIN residents. services.shopping,dining,and entertainment.With these qualities In mind,Cooper City has maintained Its founding principal of developing mostly residential araasaccompanlad by park,..s and g rpen spaces Ob]e CtiveS for famllles to enjoy. Redevelop urderutlllzed spaces to aaftevea strong sense of place and Increased property values. Focus on the Health and Community Oil ars of the Parks&Recreation strateglcplan to Increase social Interactlon and pro meta the well-belrgof Cooper 04 residents. Future State Strengthen themnnectIvINofaty-wklefacillhes,common areas,and business centers Cooper Clty wlll thrive through slrart development and creative redevelopment that will Increase Engage r?sIdentsand hushesses more fully In the oonmunN thm ugh citywide marketing and brand lrg. Establish situ ng rapport and relatio rshlps with new and existing businesses to Improve the em ro mIc statlll4 of Cooper Clty. residents'afBnity for"5o mepac e Sperla"and the Sense ref glace their cammunity provides. Assess the need far actMlties,fadlltles,and pm tramming ha meet the reeds a F youth,fanlles,ad seniors In Cmper City. Pro]aats and proposalsare complimented by outreach and sustained comnllJnlcatlon with residents and business owners;nourishing relationships and encouraging participation In the Performance Measures decislan-making process.This SpeClal coIIahorat lon works toward Increasing the V3IUeof %stlant serthfactlonwith Casper My as place In lye Cooper City's lmmes,attracting business acid entrepreneurial endeavors,and increasing the ability for nevelop City-wide survey hi cartlrualy gaugeresl ents'Interests and collect feedback on City facilities,seNces,and programs residents to work where they Ilye. Partner with schoo lsto continue to attract high-gralty teachers"staff to ma ntah Vr"schools.while advocating active parVdpabonln schools and dose patnerslipsto supportsdnoolartMlties Conduct an ardyss and opih rs for CIty Commission rn rsideratlon o nd a vehping a dty center Rrl%satlsfacthn rate wlthrecreotbnal experiences Msess and adapt programs and services to tine needs of residents r! EuslnEases blending with the charm of Cooper Clty 10%linciaosBInthonunberof rEsdentswhoownathusMess In Gan par DIN or are Ernplayed]within CoopErCIty nevolcpsurvey togaugehuslresssatkfactlanandcontinually recelvefaedhalanfactorsthataretnostlngornegatluely Impacting businesses Ensure the 9islness Expa ad lab rat been mes an annual event Robust marketing campaign that helps to attract Investment In Door per DIN and boost emmmlc devBh prent efforts CamectiNiyacross the GIN IncreasaJ access to parks and recreational spaces by waking,dcycllrg,a r by means atha than a velhide n - Secureaeeesstospacesthatwilallowforthedevelopnentadjorexterr3onofhkeardwakIngpaths,whileincreasingArts - to secure grants and other funding sources lnr protects I4Flestadlshal at all sports mrrplexesand cflmmmtiygathehngplaces 17 Project Approach: Performance Monitoring Implementation Plan Template • . Outcomes List goat List names of Explain dependencies from List the obf jectives List the Designate Briefly explain financial � anticipated person who and other resources people who are on organizational Estimate general timeline strategic (may be multiple for responsible for support functions(i.e., for the objective plan each strategic priority) outcomes for will own the driving the needed to implement NR,IT,finance,other) (QuarterlMonth)fYYYY each objective objective forward the objective or other initiatives objective . Each state is pi—I i"' Quarterly and Annual Report Template 1.1 EXAMPLE:Assess cal Strategic and segment sites . De Goal 1 into tour categories me wh Grow to to, Strategic Priority Objectives Outc��Lewd:ff,Annual Target Actual Progress Status service to the scale in are List objectives List the expected outcomes List initiative Include target goal set Include most recent status Code in selected 1.2 EXAMPLE:Assemble Su t for each objective owner here during planning progress on initiative color high support teams and tea priority prepare category supports for locations each category esl 1.1 EXAMPLE Assess and Each county is placed George W Ali sites completed by Completed by Feb segment sites into four broad into one of four Q1 2021 categories cate pries Decision made on which George W Prioritized sites in negotiation about Strategic Goal 1 sites to prioritize determined by Q32021 prioritized sites 1.2 EXAMPLE Assemble . Support teams are . safly 0 . Four support teams set . Three of four support support teams and prepare established Hillary J up by 04 2021 teams established supports for each category . Working on plan for serving struggiing sites 1.3 EXAWLE_Engage in long- First long-term strategic plan . Billy C Finalized plans rine plan finished,ail term pianning with high is complete Danny K completed by 02 2022 other plans not priority sites started b1Conduct Implementation Workshop 18 Environmental Scan - SWOT Analysis SWOT stands for strengths, weaknesses, opportunities, and . threats. SWOT analysis assesses you � - current position before deciding on any strategies. SWOT analysis reduces the chances of failure by understanding and eliminating obstacles that get in � • the way of effective strategy. b T 19 Environmental Scan - SWOT Analysis Discussion What are the strengths of the Community? Of County government? What are weaknesses that need to be taken into account? Community? County government? What opportunities does Orange County have that it can capitalize on? _ What threats is the community facing now and for its future? What threats does County government face to effectively , , - ----- IRLZIMPS serving the community now and in the future? ----------- ---------- -- 20 Preliminary Visioning Discussion ■ What is your ideal vision for how the County will look and feel 5 years from now? ■ What, specifically will be different than now? What will be the same? ■ What will the people of the community be experiencing living in Orange County? ■ What accomplishment(s) would make you most proud to have achieved at the completion of your service on the Board of County Commissioners? 21 Preliminary Visioning Discussion S 'CIO J1 _ 9 S"C • Write ONE IDEA per card. �A, �.� fres_ . Qr� - /. Adk fawn Ca__rr 6.•1 Gfow�y" eenvaro.�uf • Record your ideas on the Post-It using ONE to FIVE WORDS. A$ra., • Write BIG! i C©nnrc. zz Next Steps • Engage stakeholders (focus groups, one-on- one interviews, virtual engagement, etc.") • Develop Environmental Scan presentation • Conduct Community Visioning Forums 23 Final Questions and Discussion What questions do you have as we move forward? What additional guidance do you have for the project team? 24 ORANGE COUNTY NORTH CAROLINA FY2023 =24 BUDGET PLANNING BRIEFING Board of Orange County Commissioners' Retreat �23 25 ORANGE COUNTY FY 2023-24 BUDGET • Budget Tools Used in the Budget Process — Cost to Continue • Cost Associated with Continuation of Current Staffing — Ten (10) Year Capital Investment Plan (CIP) • Approves Appropriations for Year 1 • Creates a Ten (10) Year Plan for Capital Expenditures — Debt Service Model • Projects Debt Service Requirements and Affordability Measures based on CIP — Long Range Financial Plan • Ten (10) Year Operating Budget Projection Model based on Previous Expenditure Trends • Integrates Debt Service and Operations and Maintenance Costs from CIP f ORANGE COUNTY NORTH CAROLINA 26 ORANGE COUNTY FY 2023-24 BUDGET • Strategic Focus Areas for FY2023-24 — Existing County Staff and Programs — School Districts' Continuation Needs — Financial Stability ORANGE COUNTY NORTH CAROLINA 27 ORANGE COUNTY FY 2022-23 EXPENDITURE BUDGET Transfers To 2.5% Contribs. to Other Agencies 14%1 � Personnel Services 1.3% ■ Operations Personnel Services Recurring Capital Education ■ Contribs. to Other Agencies ■ Long Range Capital / Debt Education Transfers To �, • . Recurring Capital 0.0% ORANGE COUNTY NORTH CAROLINA z$ ORANGE COUNTY FY 2023-24 EXPENDITURE BUDGET County Expenditures not including Education Operations Personnel k Services ORANGE COUNTY NORTH CAROLINA 29 ORANGE COUNTY FY 2023-24 BUDGET • Expenditure Projections — County Cost to Continue Current Staffing and Programs — School Continuation Budget Estimates — Debt Service Requirements ORANGE COUNTY NORTH CAROLINA 30 COUNTY COST TO CONTINUE ESTIMATES • Known Personnel Cost Drivers Cost Driv-- Estimated Amount Annualized Salary Changes $4,600,000 Merit Performance Awards $425,000 Health Insurance (5% increase) $425,000 Retirement Contributions $1 ,100,000 TOTAL KNOWN COSTS $6,5507000 • Other Personnel Considerations — Across the Board Wage Adjustment - Every 1% = $700,000 — Living Wage - $16.60 ORANGE COUNTY NORTH CAROLINA 31 COUNTY COST TO CONTINUE ESTIMATES • Operating and Contractual Services Considerations — General Inflationary Pressures — Fleet Services Operating Costs (Fuel and Repairs) — Software as a Service and Maintenance — American Rescue Plan Act Program Continuation • Emergency Housing Assistance • Street Outreach, Harm Reduction and Diversion • Long Time Homeowner's Assistance Program • Child Care Parent Fees — Medicaid Expansion ORANGE COUNTY NORTH CAROLINA 32 SCHOOL CONTINUATION ESTIMATES Continuation Estimates Chapel Hill Carrboro City Schools Continuation Estimate - Approximately $9 million Orange County Schools Continuation Estimate - Approximately $2 million Includes Similar Cost Drivers to the County Cost to Continue No Material Growth in Number of Funded Students Anticipated ORANGE COUNTY NORTH CAROLINA 33 SCHOOL CONTINUATION ESTIMATES Cost to the County Depends on Continuation Target and Resulting Per Pupil Amount CHCCS Continuation hL OCS Continuati!JA CHCCS Continuation Estimate $9,062,830 OCS Continuation Estimate $2,105,000 Number of Funded Students FY2022-23 11,442 Number of Funded Students FY2022-23 8,023 Additional Per Pupil $792 Additional Per Pupil $262 OCS Funded Students 8,023 1CHCCS Funded Students 11,442 New Per Pupil $792 New Per Pupil $262 OCS Additional Funds $6,354,216 1CHCCS Additional Funds $2,997,804 ,Total New Funding Needed $15,417,046 Total New Funding Needed $5,102,804 ORANGE COUNTY NORTH CAROLINA 34 SCHOOL CONTINUATION ESTIMATES Changes in Per Pupil Amount by Year Change in Per Pupil Allocation $900.00 $800.00 $792.00 $700.00 $600.00 $500.00 $441.00 $400.00 $302.00 $300.00 $262.00 $200.00 5Q $174.00$187.25 $112.00$131.00 $102.00 $126.50 $123.00 $100.00 $6.00 $14.75 $- $- 0o do titi ti3 ti� tih ti� ti� ti� ti� do ti� yo- ti° titi titi o� � $(100.00) ° �° ��° F y�° --� F F F F F F F F F <k <k lqk F F ti $(104.00) $(200.00) ORANGE COUNTY NORTH CAROLINA 35 DEBT SERVICE REQUIREMENTS Five Year Debt Service Projection Planned Debt Service Revenues and Expenditures $46 M 1.12 Cent Tax increase modeled for FY 2026-27 to support Bond Referendum $44 M Shaded Area is the$6 million gap filled by $42 M one-time revenue $40 M $38 M Debt Service decreases briefly in FY 28 and FY 29 before peaking at$49 million $36 M in FY 33. $34 M FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Funding For Debt Service --O--Debt Service Payments Board Allocated $6 million in FY2021-22 Excess Fund Balance to new Capital Reserve to Offset Anticipated One (1) Cent Tax Increase f ORANGE COUNTY NORTH CAROLINA 36 ORANGE COUNTY FY 2023-24 BUDGET • Revenue Projections — Property Tax Estimates — Sales Tax Estimates — Charges for Services — Interest Income ORANGE COUNTY NORTH CAROLINA 37 ORANGE COUNTY FY 2022 -23 REVENUE BUDGET Charges for Service Other Revenue Transfers In 5.4% 0.7%� 0.0% Approp of Fund Balance 0.9% Intergovernmental 6.9% Property Tax Sales Tax Intergovernmental Sales Tax Charges for Service Other Revenue Property Tax L 70.1% ■ Transfers In Approp of Fund Balance ORANGE COUNTY NORTH CAROLINA 38 REVENUE E • Property Tax — 2% Natural Growth due to New Construction $3,600,000 — No Change in Collection Rates (99.2% Property; 99.4% Vehicles) — No Tax Rate Increase for Debt Service ORANGE COUNTY NORTH CAROLINA 39 REVENUE E • Sales Tax — 12% Growth from FY 22 Budget due to Recent Performance • Potential Yield of Approximately $4 million • Actual FY2021-22 Growth - 16% from FY 21 Actuals • Projected FY2022-23 Growth - 8-12% from FY 22 Actuals — Assumes No Significant Recession, but Normalization to Pre- COVID, Pre-Record Inflation ORANGE COUNTY NORTH CAROLINA 40 REVENUE E • Other Revenue Considerations — Emergency Services Charges Growth - Higher usage of EMS Services, Impact of Medicaid Transformation still in question. • Base Budget of $3,750,000 for Sizing Context — Interest Income Growth - Interest income on county deposits, due to change in interest rate environment • Base Budget of $10,000 for Sizing Context ORANGE COUNTY NORTH CAROLINA 41 TOTAL ESTIMATED REVENUES AND EXPENDITURES FOR BASE BUDGET • Total Estimated Expenditures $286,135,000 • $28 million increase from FY2022-23 • Total Estimated Revenues $270,618,000 • $12.5 million increase from FY2022-23 • Difference $ 15,517,000 ORANGE COUNTY NORTH CAROLINA 42 TOOLS FOR BALANCING BUDGET • Refining Expenditure and • Special District Tax Rate Revenue Forecasts Fee Increases • Cost Reductions • Application of Remaining • Phasing American Rescue Plan Act • Fund Balance Appropriation Funds • Countywide Property Tax Rate ORANGE COUNTY NORTH CAROLINA 43 LONGTERM FINANCIAL MODEL Long Term Planning for Financial Stability Two largest expenditures categories, Personnel and Education, are programmed to grow faster than the largest revenue source - Property Tax. Capital projects with operating budget impacts - Southern Branch Library, Crisis Diversion Facility, new Emergency Services Substations that require new staff Current school, facility, and climate consultants will identify additional expenditures. ORANGE COUNTY NORTH CAROLINA 44 ORANGE COUNTY FY 2023-24 BUDGET FY 2023-24 BUDGET TIMELINE � DATE Department Director Guidelines Presentation January 5 Operating Budget Kickoff meetings January 12-13 FY2023-24 Budget Submission Deadline February 24 County Manager meeting w/Outside Agencies and Mid to Late-March Related Department Directors County Manager Meeting w/Department Directors Mid-March to Early April County Manager Meeting w/Fire Districts Early April BOCC Joint Meeting w/Boards of Education April 27 County Manager presents FY2023-24 May 2 Recommended Budget 45 ORANGE COUNTY FY 2023-24 BUDGET BUDGET PUBLIC HEARINGS DATE Budget and Capital Investment Plan (CIP) May 9 & June 1 BUDGET WORK SESSION SCHEDULE DATE Schools and Outside Agencies May 11 Fire District, Public Safety, and Human Services May 18 Support Services, General Government, May 23 Community Services, and Durham Tech Budget Amendments and Resolution of Intent to June 8 Adopt BOCC REGULAR MEETING DATE FY2023-24 Operating and CIP Budget Adoption June 20 ORANGE COUNTY NORTH CAROLINA 46 ORANGE COUNTY MISSION STATEMENT Orange County exists to provide governmental services requested by our Residents or mandated by the State of North Carolina. To p rovi d e th ese q u a I ity se rvi ces eff i ci e ntly, we must; Serve the Residents of Orange County - Our Residents Come First; Depend on the energy, skills, and dedication of all our employees and volunteers; Treat all our Residents and Employees with fairness, respect, and understanding. orae a County Residents Come First ORANGE COUNTY NORTH CAROLINA 47 "�Nc General Obligation Bonds for ,SANFORD HOLSHOUSER Orange County LAWYERS AND ADVISORS Bob Jessup Sanford Holshouser LLP www.SHLawGroup.com February 24, 2023 48 Revenue bonds 3 primary ways North Carolina local Installment financing governments borrow money General obligation bonds 49 Don't worry about collateral 20-year financing Why use GO bonds ? Slightly better interest rates And the #1 reason, public buy-in 50 Why not /hat will you do if the voters use GO say "No?" bonds ? 51 The formal authorization process takes three separate Board actions plus a public hearing, and in Orange County's case, The GO must be completed before summer break. bond process But the informal process of figuring out what you want to propose is just as important and needs to come first — at least the starting point. 52 The Board ' State the purpose in "brief and general terms" — "school bonds;' and not "build approves anew xxxx school for the xxxx District." " Bond • Need a separate Bond Order for each Ordersgeneral purpose — can't combine "unlike" purposes. 53 What we ask the voters -- ORANGE COUNTY SCHOOL BONDS Shall the order authorizing $ of bonds plus interest to pay capital costs of providing public schools and paying related costs, and providing that additional taxes may be levied in an amount sufficient to pay the principal of and interest on the bonds, as adopted by the Orange County Board of Commissioners on , 2024, be approved? Yes No 54 What we tell the voters -- 1. The County believes that an increase in the County's property tax rate of approximately cents per $100 of valuation will be necessary to provide for principal and interest payments on the bonds. [This is new since your last bond referendum.] 2. Based on the assumptions stated on the attached schedule, I estimate that the total amount of interest that will be paid on the bonds for the proposed purpose, over the expected term of the bonds if issued, is $ 55 • The significant timing issue in Issuing proceeding with a bond issue is the progress of the projects that are going bonds after to be financed . Projects drive the schedule. a successful • You have seven years to issue bonds referendum once approved by the voters. The LGC can (and usually will) extend that to ten years. 56 "�Nc Thanks ! SA \ FORD HOLSHOUSER LAWYERS AND ADVISORS Questions ? 57 Sample Timetable for a 2024 Bond Referendum Sten Date 1. Determine tentative referendum plan By the end of calendar year 2023 2. County meets with LGC staff for January 2024 preliminary discussion 3. School Boards each adopt a At February 2024 regular resolution supporting the meetings for those boards referendum (if school bonds are to be proposed) 4. County Board adopts preliminary By April 15 resolution establishing bond purposes and setting not-to-exceed amounts S. County publishes notice of intent to By May 1 file application 6. County files LGC application By May 10 7. Board introduces bond order* and By May 15 schedules public hearing 8. County holds public hearing By June 15 9. County adopts bond order; formally By June 30 (before summer sets ballot question and referendum recess to meet ballot printing date and early voting deadlines) 10. Referendum date November 5, 2024 58 Bond Order Authorizing the Issuance of General Obligation School Bonds in the Maximum Amount of$ , Subject to Voter Approval WHEREAS -- The Board of Commissioners of Orange County, North Carolina, has stated its proposal to issue general obligation bonds to pay capital costs of providing school facilities. The County has applied to the North Carolina Local Government Commission for its approval of these bonds, and the Commission has accepted the County's application. BE IT ORDERED by the Board of Commissioners of Orange County, North Carolina, as follows: 1. There are hereby ordered to be issued general obligation school bonds of the County to pay capital costs of providing school facilities, together with related financing and other necessary or incidental costs. 2. The maximum aggregate principal amount of the bonds issued for such purpose will be $ 3. Taxes will be levied in an amount sufficient to pay the principal of and interest on the bonds so issued. 4. A sworn statement of debt prepared by the County's Finance Officer has been filed with the Clerk to this Board and is open to public inspection. S. This Bond Order will take effect when approved by the County's voters in the manner provided by law. 59 ORANGE(OUNTY OFFI(f OF INCLUSUCIJ,� Orange County Office of Equity and Inclusion Dr. ShamekaV Fairbanks 60 (xEj DUME(oumalfpaar Organization Chart "U1 T Y& Chief Equity and Human Rights Officer Dr.Shameka Y.Fairbanks Inclusion Manager Language and Community Community Engagement and Melvyn Blackwell Specialist Outreach Coordinator Marlyn Valeiko fourtneyM(Laughlin Intake Specialist Vacant 61 19 —EOUIj&T Vision Mission logan(Tagline) The Orange County Office of . promote policies, practices, . belong. Equity& Inclusion rejects racism, programming that create bridges, discrimination, and injustice. address disparities, . dismantle Therefore, in acknowledgment of barriers throughout Orange harms, we strive to cultivate, impact and unleash our collective responsibility to ensure Mission & no group of people bears the burden of inequity and exclusion Vi s i o n in our community. 62 Strategy Session: What should the diversity council/equity group' look like in OC? What does the infrastructure of this group look like? Strategy What do we need in the county internally and externally? Session Discuss topics of equity to keep at the forefront. • Better understand where we were, what worked, build action 2 . 2 . 23 steps, and understand what didn't work in the past and how we need to move forward. Action steps and goals Next steps/feasible time frame to accomplish them 63 ♦ WAOP01111110RANGf COUNTY OFFICE OF � EQUITY INCLUSION C Training & Racial CommunityEvaluation Capacity • Outreach & Equity • • EngagementAssessment • Lens A A Chair/Co- Tiani Kristin Nancy Kirk Vaughn & Chair: Erica Schifano Prelipp & Coston** Corey Root Bryant & Celsi Simon Committees : Vicki Jones Members 4 members 5 members g members 3 members 4 members Equ'ity in range Coun - Let's chat Equity in Orange County and what Accomplishments moving forward can look like.Join the Office of Equity& Inclusion to discuss what is going well, Q42022 where we can grow, and how we can collaborate. Equity Coffee &Chat hope to see you there! light refreshments and r, Human Relations Retreat(HRC) coffee will be provided! � One Orange- Elected Officials equity training Tuesday, December 6, 9:30-11 :00 am Solid Waste Management, 1207 Eubanks Rd., Chapel Hill, NC 65 FEBRUARY2023 BLACK FROM THE GROUND ROOTED IN PLACE, LAND, AND BODY M NTH ORANGE COUNTY BOARD OF COMMISSIONERS BLACK HISTORY MONTH PROCLAMATION BICBEA4,!b®adl b Sttlan s Mivewn ab nrfm•vxMy trar.Je Lan1/ ll[uaa0a pacicaf alb a[aG1f aian+ia dbY+emal b Pe pNKs.Mao ab pOpeai a aI a.rnanry,an WIEBEA9.[YYya CBYPy B Bain"v BtlCY AAWrYM1 oleo aHaPa hom I(Rnolry nntamd Aodai eno Para narnA a ar trns-19alac non o-be.�ala Yamc«Pd l�m�ib mrsev d Alta tl m .erre boy roe saa as pw M as awm enact vea�d rree Garb bce0 tl bJ0 is 0eilkb nen bgi'eM1iai Maes a aaey aW Pry ratl nate b Me b Oebq b;nwaneq n'os len.aVOYePf d s/Meam+aro cf'O.eSnm.>•Pm rlae �ecvTa+m+am vole v4ue.r.we r�Pave oaPles lre bu.fb a re Unea Sidb a A.Hb.D>.�n ewY v ba.Va bJeleaE a.0 Pa<a tle M/pt e.m hom bel,B� Men[as hob•ap[4 data n Pe bu.iaaal d aA cants alb mraew b a oA ed1m10 mama d ameve ab ae.maq oboe.me evr ae+aa mvm ab te.maoa.e� aaaooaaa rin Ane.kla opal ar aYaePY.Bra AnPlxae rpW ab bolts m erpair Per Yeb rtY bmi man orW ala pablrK caellrt a ra n mail.rpBre aro IaPp,Brae MnrKall RM.aR]aiTIR b aabiAAa b M naamY,ib OIY ReYmiM/Y bai,a[a4N[. oau�.iot�l.ora melui 7lniouN.m BerEaEAs,Ban rmmoa ryreri a een,.vow a mw.iro mna.b d ab wean m Pie aarga Covh aam.veY ora tw cwAeau9an a nn.a.iru..bo.A9lbe.ba.wvey ono acueui rnomwb n yial aarbwwba ne we,mxxa w Cu+ly,uaaon am aana. WIEBEA3,Bqa.Mv.tsr eaparmcn aa9 aranaq revawra.epre Femb n o— ca v+o alaAb ox rob wa recogr�Ya wecwefblPglebmYairy ala almn mmlrn'r ora rb ie Mre ina m�nae0 nanaiay n xano+bB9eE as ceepabe.as WHEWAS.a.xr Aynprtal�t�Aan rYcyy._.py ma naeG Ia pilau ub Pe aY/P4 d aeRry rorb onc+.Y,wi au Ywnm tul are wlw.mari>:m aa..ai.ory.er mar.ee yera BlaarWbY YVN tl.eoedren tln Grwbllp Rmbtln Lrao,I�L,is Bal'/.as i1DW,tiEfPEEORE,re,be Bond a Gaeay(innrtsvleif d GeaP('ably.m paiam feteaaey]B33 as'RILACK NSIONY YDNIM aE aKaeay'a as�esaab b lubl Pm aeoair.„wav w o.aa�rb rmm er+alrea as m oP we u�.y a Baa!�rR.r>.r n tvn Gw�lrY aM n w caan.nry THIS tHE]W DAY OF FfBNVARY]elle JaneMla Bedae,Ctvt Dra^7i CaPAy Boatl acmmawers 66 C.10mv MUNITV CANVAS BLACK AT FIRST fRIOAYS AT THE MILL " f IC is a family affair as we kickoff Black History Month at the Eno Arts Mill! Allagesare invitedtajoin usaswecreatea / community canvas! A local artist will)help guide us as we come together and paint a masterpiece focusing on This month'stheme: MONTH From the Ground Up:Rooted in place,land,and body. 2023ROOTED IN PLACE,LAND,AND BODY Orange County Arts Commission,Eno River Mil Dlinansocks Ift Rd.Suile 17,Hillsborough.TIC I DAIL TIME DESCRIPTION LOCATION t.1 uliz& Irangecountync.gov/OCOEI G 6lwanly Thu day, 9:00a.m.- As we begin To equity in our community Solid Waste L Equity February 1:100l we need a strong fouduali w,awite a candid ManagemeMOffor S1ri= discussion daring this strategy session to build the 1207 Eubanks Road Session intrmaC krhastiucl of the equity mmmiuee. Chapel Hill,NC 27516 is y- IntendOwng,C.,ry Stoffonty.RS kV negrared. _--- toadach CdlcLntglrlirt=wmngacaonfyncgov READ IT & REAP •� (amrnunlry Friday, 6:0� ItnaIa. utet gear-we kirk aN Black History OraIn.River Mill Arts HIVI Camas Fetreary1 9:OOp.m. Mail A16viutas are Nome locornepoinand (omrtusvon rontri6ute to Dia cammuniry canns.0.laal artist Eno Aivrr Mill �rLTA~� will help guide us as wecome together and rent a 437 Dimnocks Mill Ed masterpiecef—mg on this manlh's thane:From the Suite 17 ++d �OATE loin our facilitator as we delve Ground Up:Rooted in place,IaM,and body. H81s6orough,NC 27278 ^} Aeadltand tuesday, 1200- loan ow faontator as we delve into a book di.—ant Orange county errs into a book discussion of a n.nRrl Reap rehruary7 1:30pm d a powerful story of a father's past and a son%fuNre, Public binary eoaRa stares the Woddael by Ta-111i(oates. 137W Margarel iu• ` �" powerful story afafather's est �7 ' ��(_ � p y p ar.oCoateswdtesabasutaacrasherPfereMeshiSpasuan Hillshamugh,N427176 and a son's future,Between ^` and bapes fa charge a ow sodely.Light lunch served. � � the World ar lNebyTa-Nehisi y� Mwlenfght Wednesday, 6:G4 Ahy Nameis Paaa6'Murray,ntin6oduces lAe noon Seymour Center Coates. FebruwylS R:00p m. trailblazerwha has been owdrokeins manyelements Theater l� oflal(omeegoysamepopwenonus,andwatch 2551 Homestead Rd. Light lunch served.Free and open to the public! this daon,vi ry on theimpa[tatthis!awyen,adwisk Chapel Nin,x(27516 poet,and prieu who helped to transform our vmrld- No registration required! Sealing is limited CPRL Tuesday, To.30am.- Orange Coensy Emergency Serwces and UNC Hospital Rogers Road Tuesday, e I k Heart Hearth tetanal 2l 12'00 p.m. iseffaingahandsonly(Plidans.Leamlwwtolive Community Center heanheald and some impatent CPR techniques. 101 Edgar Sheer Chapel 11,1101C 27516 Orange runty Public Library, Pauli Murray Sunday 3'011- The 33 rd Annual Pauli Murray Awa its aims to Whined RuildMg Awards Fetal 26 5:U0p:m rttograze local Orange County residents who exude Dimas,Baker ,, dApgtdwenraKi. many ofthequalities Mat the late Rev.or.Pauli Murray Meeting Room Q>,�E.°a .WC www.orangeeountyne.gov/OCQEI � right(aeualiIy chalea ershipr,suthashuman 30lsbomuoSt rights.cated heilianadvocaah poPlease as human sane 30DWraugh.t 17278 reftesMnents and Imre music (PRL Monday, 10'.00 a.m Orange Counry Emergenq Semites and UNC Hoephal Cedar Grove Heart Health February 27 1:00p.mis offering a hands ooly(PR class.Learnhwwtoliw Community Center Il hil and same imperial CPR lethaques. 5800 NC HWY,NC-86 ,�:;■ Iillshornugf(N(27278 lm C d�'�`"':.a y C e� �ldr f3k E i www,orangecountync.gov/BlackHistory FROM RE DERE CTOR S`�0 F!'� MyName is Pauli Murray reintrod uces the iconic trailblazer `� =�---�:_.� L � r 67 who has been overlooked in many elements of history. `• ` , Came enjoy some popcorn on us,and watch this documentary on the impact ofthis lawyer,activist, poet,and priest who Wednesday, February 15, 2023 helped to transform our world. �� M o v�e n �g h t Seating is Irmited. 6-8prn TOtI MAT N9Y ILiV W ANE M1AELF, - 6VT Y6V UYE IN PAVLI'S LEGACY. Seymour Center Theater,2551 Re^.Lc,rm:1�1 kEi1lllHl:3w.l YEN6R!I f'1lJ;flltl iDV:El181t6i�l.NIAIk676f 'nG�� Homestead 'LChapel "r IRllµlAl °4NBi[f1141A•�E?i@6f _ s ORANGE COUM OFFICE L lMcwS1L •rCOUNTY E r , 1 E . E , ; I MON�1'I flyi��HOOT€D IH PLAiF,IAND,AND BODY 68 Race Forward Employee Survey completed November-December 2022 43.4% response rate or 529 employees • Results forthcoming in spring 2023 • Elected Officials Training- One Orange November/December 2022 Additional . , • ° 2 participated from Orange County • Strategy Session (2.2.23) ® 27 people in attendance U.S. Housing and Urban Development education and outreach Q42022-Ql. • partnership 23 . All programming must be completed by June 30, 2023. • Black History Month 2023 events • Women's History Month 2023 events • Details forthcoming at the beginning of March. THE 33RD ANNUAL - ' ► PAUL MURRAY AWARDS PRESENTS: LIVE MUSIC! FREE ENTRY! NATURAL PROGRESSION � Please come BLArr and support! MONTH pp Ion FROMTHEGROUNDUP: ROOTED IN PLACE,LAND,AND BODY FEB RUARYj DOORS OPEN AT: 3PI SPOKEN WORD BY:SOTERIA • � i 1 ' 41 1 Nil 70 ORANGE COUNTY NORTH CAROLINA Orange County Climate Action Plan ( CAP ) February 24 , 2023 71 Climate Action Plan Consultant • Blue Strike Environmental • Based in Monterey, CA • Over 100 Climate Action Plans o Durham County-Renewable Energy Plan o RTI-Climate Action Plan o Town of Chapel Hill — Solar Feasibility study o City of Los Altos, SFO Intl Airport, City & County of Santa Barbara, Sonoma State University 72 CAP Guidance • Commission for - Environment • - Action Team Department Name Asset ManagemeMON vices - Arndt Budget OfficeKirk Vaughn Cooperative ExtensionJonathan Smith DEAPRDavid Stancil Economic DevelopmentSteve Brantley Emergency ServicesKirby Saunders and AdministrationGary Donaldson Health DepartmentQuintana Stewart HousingCorey ' •• Office of Equity and InclusionShameka Fairbanks Planning and InspectionsCy Stober OC and CHCCS Schools Patrick Abele To • - - • Blair Sheriff'sOffice -s Blackwood Social ServicesNancy Coston Solid Waste/Fleet Services Robert Transportation ServicesNishith Trivedi 73 CommunityEngagement : • Community Survey • Video for school districts OR'"T YOUR VOICI Of EfARD • 4 focus groups o Ag Summit (farm community) We need your input on Orange County's o Business community Climate Action Plan! o Student Voices o Non-profits/community groups � 01VA � o Community symposium i o County staff engagement A = o Outreach events-Farmer's ORANGECOUNTY www.Orangecountync.gov/(IimateAction NORTH CAROLINA Markets, Earth Day, etc. 74 Climate Action Plan Timeline Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Task 1:Project Coordination Meetings,ad-hoc communication,and status reports Ongoing project management Task 2:Review of Climate Action Plans Review of existing Climate Action Plans Synthesis of findings Task 3:Climate Action Inventory Data and qualitative information collection Inventory creation Task 4:Greenhouse Gas Emissions Inventories Data collection Greenhouse gas inventories Task 5:Community Engagement Develop Community Engagement Plan Up to 2 community survey designs Up to 4 on-line community workshops Community Engagement Report Task 6:Vision and Goals Statement Draft and Final Vision&Goals Statement Task 7:Purpose/Scope and Methodology Description of CAP and GHG Inventory scope&methodology Task 8:Identification of Climate Actions/Initiatives Development of"long list'of potential climate strategies,actions&tactics Development of"short list'of potential climate strategies,actions&tactics Quantification of emissions reductions Task 9:Alignment of Climate Actions with State-Level Goals Calculate County targets based on State-level goals Final list of climate actions Task 10:Methodology for CAP Implementation,Evaluation,and Updating Methodology for CAP implementation,evaluation,and updating Task 11:Draft and Final CAP Draft CAP Synthesis of feedback on CAP draft Final CAP Task 12:Community Symposium Task 13:Funding Plan Task 14:Climate Action Plan Dashboard Spring 2023- Late Late Fall- GHG Summer- Final CAP Inventory Draft CAP BOCC Update presentation Approval