HomeMy WebLinkAboutAgenda - 02-21-2023; 8-a - Minutes 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21, 2023
Action Agenda
Item No. 8-a
SUBJECT: Minutes
DEPARTMENT: Board of County Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919-
245-2130
PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board
as listed below.
BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board
has the legal duty to approve all minutes that are entered into the official journal of the Board's
proceedings.
Attachment 1: January 17, 2023 Business Meeting
FINANCIAL IMPACT: There is no financial impact associated with this item.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends the Board approve minutes as
presented or as amended.
I DRAFT MINUTES
2 ORANGE COUNTY
3 BOARD OF COMMISSIONERS
4 BUSINESS MEETING
5 January 17, 2023
6 7:00 p.m.
7
8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, January
9 17, 2023 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC.
10
11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford (arrived at 7:14 pm), Vice
12 Chair Earl McKee, and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, and Anna
13 Richards (arrived at 7:09 pm)
14 COUNTY COMMISSIONERS ABSENT:
15 COUNTY ATTORNEYS PRESENT: John Roberts
16 COUNTY STAFF PRESENT: Deputy County Manager Travis Myren and Clerk to the Board
17 Laura Jensen. (All other staff members will be identified appropriately below)
18 COUNTY STAFF ABSENT: County Manager Bonnie Hammersley
19
20 Vice Chair McKee called the meeting to order at 7:05 p.m.All commissioners were present
21 except Chair Bedford and Commissioner Richards.
22 Vice Chair McKee said Chair Bedford was coming from another meeting and would be
23 late to the meeting.
24
25 1. Additions or Changes to the Agenda
26 There were no changes to the agenda.
27 Vice Chair McKee dispensed with reading the public charge.
28
29 2. Public Comments (Limited to One Hour)
30 a. Matters not on the Printed Agenda
31
32 There was no one signed up to speak on matters not on the printed agenda.
33
34 b. Matters on the Printed Agenda
35 (These matters will be considered when the Board addresses that item on the agenda below.)
36
37 3. Announcements, Petitions and Comments by Board Members
38 Commissioner Fowler said she visited Volunteers for Youth this past week as part of the
39 Juvenile Crime Prevention Council. She said it is a diversion program and it was interesting to
40 see what services they offer. She noted they continue to have low program numbers since the
41 pandemic began. She said she attended the ABC Board meeting this morning and they closed
42 out 2022 with strong numbers. She noted that the Board recently appointed a new member.
43 Commissioner Greene said she represented the Board yesterday at an Martin Luther King,
44 Jr. event at Mt. Zion in Northern Orange County. She said she and Chair Bedford went to Carol
45 Woods' annual event for non-profits they fund and they were able to hear all of the things and
46 causes that Carol Woods is supporting in the community. She said she chaired the meeting of
47 the Area Agency on Aging's Advisory Council, where they received an update on North Carolina
48 State's dementia-friendly and adaptive and inclusive plan. She said she is proud that Orange
49 County is leading the way in being a dementia-friendly community.
50
51 Commissioner Richards arrived at 7:09 pm.
2
1 Commissioner Hamilton wished everyone a happy new year. She said she is a member
2 of the Board of Health and announced that there is a vacancy on the board for a licensed dentist.
3 She said the Capital Needs Work Group will be meeting February 15th. She said they have made
4 strides in the evaluation team in looking for a consultant to do a facilities assessment of schools.
5 She said the candidate will be brought before the Board sometime next month. She said she and
6 Vice Chair McKee are involved with the Schools Safety Task Force and look forward to getting
7 that going in February. She said she attended the University/Community Martin Luther King, Jr.
8 banquet and it was wonderful to see the support of the community.
9 Commissioner Richards wished everyone a Happy New Year. She said she attended the
10 UNC Schools of Government's training for county commissioners the previous week. She said it
11 was interesting to hear from newly elected commissioners across the state and hearing how other
12 counties operate. She said she attended a couple of events this weekend commemorating the
13 Martin Luther King, Jr. holiday.
14 Vice Chair McKee said he and Chair Bedford will be attending a chair and Vice Chair
15 training the following week in Raleigh. He said he attended the Southern NAACP Banquet for Dr.
16 King on Sunday night. He thanked Commissioner Greene for speaking in his place at the Northern
17 NAACP event on Monday. He said the broadband initiative started two years ago is beginning to
18 come to fruition. He said Lumos/NorthState has released a map of the first phase and invited
19 residents to visit the website at orangecountync.gov/broadband. He said for anyone who is unsure
20 from the map whether they are in the first phase or not can contact the Community Relations
21 Director Todd McGee at tmcgee orangecountync.gov or 919-245-2302.
22
23 Chair Bedford arrived at 7:14 pm.
24
25 Vice Chair McKee turned the meeting over to Chair Bedford.
26 Chair Bedford said she is coming in from the Burlington-Graham MPO meeting. She said
27 she hopes people were able to enjoy some of the Martin Luther King, Jr. events this past weekend.
28
29 4. Proclamations/ Resolutions/ Special Presentations
30 a. Resolution of Commendation for Representative David Price
31 The Board approved a resolution of commendation for Representative David Price.
32
33 BACKGROUND: David Price was first elected to the United States House of Representatives in
34 1986, and served a total of 34 years as the representative for North Carolina's 4th Congressional
35 District. During his tenure, Representative Price advocated for issues regarding national security,
36 investment in education and infrastructure, housing and community development, gun violence
37 prevention, campaign reform, among many others. Representative Price stepped down from office
38 on December 31, 2022. He will be remembered as a leader and advocate for Orange County and
39 the 4th Congressional District who served with distinction and integrity.
40
41 The Commissioners read portions of the following resolution in turn:
42
43 ORANGE COUNTY BOARD OF COMMISSIONERS
44 RESOLUTION OF COMMENDATION FOR THE HONORABLE DAVID PRICE
45
46 WHEREAS, David Price began his career in public office in 1986 when he won election to the US
47 House of Representatives, serving North Carolina's 4th Congressional District; and
48
49 WHEREAS, Representative Price first served in the House of Representatives from 1986 to 1994
50 and again from 1996 to 2022; and
51
3
1 WHEREAS, Representative Price served the people of the 41h Congressional District for a total of
2 34 years with honor and distinction; and
3
4 WHEREAS, as a member of the US House of Representatives, Representative Price assumed
5 numerous roles and responsibilities, including:
6 Member of the House Appropriations Committee, where he also served as:
7 o Chair of the Transportation, Housing and Urban Development Appropriations
8 Subcommittee;
9 o Member of the Subcommittee on Homeland Security and the Subcommittee
10 on State, Foreign, Operations, and Related Programs;
11 Member of the House Budget Committee;
12 Co-Chair of the House Democracy Partnership; and
13
14 WHEREAS, Representative Price earned and received several meritorious awards, including:
15 ■ Lifetime Champion by the North Carolina Justice Center;
16 ■ "Legislator of the Year" by the Sierra Club of North Carolina, the North Carolina
17 Low-Income Housing Coalition, the National Multiple Sclerosis Society, and
18 other organizations; and
19 ■ Good Government Award from Common Cause of North Carolina; and
20
21 WHEREAS, Representative Price advocated for federal programs and initiatives that created
22 jobs, expanded opportunities, and improved the quality of life for Orange County, the
23 4th Congressional District, and the state of North Carolina; and
24
25 WHEREAS, in his final term in office, Representative Price secured $35.9 Million in Community
26 Project Funding for the 4th District, including funding for Pine Knolls
27 EMPOWERment Affordable Community Housing, Chapel Hill Streetscape
28 Improvements, Chapel Hill Transit, and Hillsborough Water and Sewer; and
29
30 WHEREAS, upon his retirement from the House of Representatives on December 31, 2022,
31 Representative Price leaves a legacy of distinguished service and outstanding
32 dedication to the residents of the 4th Congressional District;
33
34 NOW, THEREFORE, BE IT RESOLVED, that the Orange County Board of Commissioners
35 officially commends Representative David Price for his leadership, advocacy, and steadfast
36 support for Orange County and the North Carolina 4th Congressional District.
37
38 BE IT FURTHER RESOLVED, that this resolution shall be presented to Representative Price and
39 spread upon the minutes of this meeting.
40
41 This the 17th day of January, 2023.
42
43 Jamezetta Bedford, Chair
44 Orange County Board of
45 Commissioners
46
47 A motion was made by Chair Bedford, seconded by Commissioner Fowler, to approve
48 and authorize the Chair to sign the Resolution of Commendation for Representative David Price.
49
50 VOTE: UNANIMOUS
51
4
1 Former Congressman David Price said he is very appreciative to receive this resolution
2 from the Board of his home county. He said he said he has collaborated with the Board on many
3 community projects in past years. He said they received from the federal government for the
4 Piedmont Food Processing Center, the development of infrastructure along 1-85, the Farmer's
5 Market in downtown Hillsborough, and numerous projects in the southern part of the county. He
6 said there have been major undertakings that were team efforts along the way. He said the
7 support from the Board of County Commissioners and county commissioners across the state
8 and around the country have been critical in pushing Congress in doing what needed to be done
9 in developing infrastructure, investing in manufacturing, reducing dependence on foreign
10 resources, investing in clean energy, addressing climate change, and making healthcare more
11 affordable and accessible. He said he is proud of these undertakings. He said there are narrow
12 margins in the House and Senate over the past two years and feels like this is a good finale for
13 him. He said he was glad to hear about the work on broadband infrastructure in Orange County
14 and said there has been a gap in broadband funding for a long time. He said the 4t" district has
15 at one time or another been in twelve different counties. He said he doesn't think it was great that
16 the districts have fluctuated as much as they have, but Orange County has always been in the
17 district and he has enjoyed representing his home county. He said it's the honor of his life to be
18 called Representative in the U.S. House for this area he loves.
19 The Board took a photo with former Congressman Price.
20 Vice Chair McKee said one thing that was not mentioned in the resolution was
21 Representative Price's dedication to constituents. He said he first met him at an event in Chapel
22 Hill, and was blown away by the courtesy and attentiveness he showed him. He said
23 Representative Price mentored and guided him in his service on the Board of County
24 Commissioners.
25 Former Congressman Price said it was such an honor to receive this resolution at a facility
26 named after Richard E. Whitted. He said he was a dear friend and was instrumental in his decision
27 to run for office. He said Mr. Whitted was a wonderful man and public servant and his life was cut
28 short far too soon. He said it is a wonderful tribute that his name is on this facility. He said it feels
29 like he has come full circle to receive the recognition in a facility named for Richard Whitted.
30
31 b. Presentation of Annual Comprehensive Financial Report for FYE 6/30/2022
32 The Board received the Annual Comprehensive Financial Report(ACFR)for the fiscal year ended
33 June 30, 2022.
34
35 BACKGROUND: The ACFR reports on all financial activity of the County for the fiscal year July
36 1, 2021 through June 30, 2022. Mauldin and Jenkins, LLC, a firm of Certified Public Accountants,
37 audited the financial statements. The financial statements and audit are required by Chapter 159-
38 34 of the North Carolina General Statutes. The County prepares an Annual Comprehensive
39 Financial Report (ACFR) that meets the standards set by the Government Finance Officers
40 Association (GFOA). The ACFR is submitted to the GFOA in order to be awarded the Certificate
41 of Achievement for Excellence in Financial Reporting. The financial report for the Orange County
42 Sportsplex, as required under the management contract, is included in the County's ACFR.
43
44 The County received an unmodified (clean) audit opinion on the financial statements received
45 from the audit. The financial audit results indicate compliance with County financial policies. The
46 Chief Financial Officer and representatives of Mauldin and Jenkins LLC will cover highlights of
47 the report and answer any questions.
48
49 Gary Donaldson, Chief Financial Officer, introduced Tim Lyons, Engagement Partner from
50 Mauldin and Jenkins LLC.
51
5
1 Tim Lyons, gave the following PowerPoint presentation:
2
3 Slide #1
ORANGE COUNTY
NORTH CAROLINA
>4 T Presentation of Audit Results
June 30, 2022
4
5
6 Slide #2
4 J4 OrarW eounty Nadh Caracd;,w
Agenda
Engagernent Team
owerviLm of,.
Audit Opinion
Financial Trends
Compliance Report
Required Communications
Accounting Recommendations and Belated Matters
Answer Questions
A va•s bsrvssw�n&aN0rs9(A&U)
do*30 2a22
8 Tim Lyons invited the Board to ask questions throughout his presentation.
9
10
6
1 Slide #3
CV&W coo mmp cavy ry
INsmr! IF y�yT S # - 225,+
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[Gh9SNh%e k+h DFS k101
!XI:OL TIM fRWI,TLIL,W.
140+ G IIw, IwrreY yyy135,000++
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year
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OF PUA0.ffirGe Ruic1 - ' O-0MTr[rN[FFfFL NlM1TS
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131WESMENTAL 1� "- .# ri 13
PARTNERS Frxm OIRRS
ELunaa"nant TgmFn LdppOii
TIM Lyona,Engsgemert P4vtrler l Trey Soaft,Quality Review Parlrw I LeArin Bagasala,Engagemem DIre0or
Ardltat zi Dl&4°aa&K+rl x n.r4ym rAII"
2 lulls 30 7772
3 Tim Lyons said Mauldin and Jenkins LLC (M&J) served as the county's auditors from
4 2015-2020 and are back again. As the Engagement Partner, he said he is ultimately responsible
5 for the county's audit. He said all government audits at M&J go through his review as well as a
6 quality control review, which was conducted by Trey Scott. He said as Engagement Director,
7 LeAnn Bagasala acted as the "quarterback," running the day-to-day of the audit engagement.
8
9 Slide #4
Au€li C7j�inion
Ow�.bN1ty Linder Audi ti"Statkdards-,arirerally Auepted in the Uni ted Siaiei of Amerita
IGAAS)
4W ovlsWae Idly�nlieral eoalrol gruchra for Caw purpow co r�tprrrcarg aLy cpirior,or.15�Eduft I NaM thmilna'i t(h•
Lias is iranoal gala,Tlsnhs and nal.for rho purposo arpra.tdry an cpirion an Cha aRaoorL�haGG a lnimnal corrals
Our aLI17t was WanhLd in accaraulaa%%0 GAGS and 6omrrTwV ung *a+�ds.
Car otjr0imr is to provide hehsxxLR4r-- ab20btrhrmrahnr mLR the pays filwiial srnEerrherds Ire Pm cd mileral mss1Vgrmrt.
Tta 1:[2Ae.iNrdal FtnUMHs WOW r0zioorigh14 arta Carlstis mmupriarlt
pkpwrt on Wile rkmiricki Sta#wr fih
urrnediied rdearrl opi km en ba5ir inendd stswnrrm.
proGGTM fairly In acooidart a eith jumm"prinoplas gamrak'accNzald In to UNird r*'•^'cd Amnia.
Our rrponsib'GtX does not FANd loegond inandld'[[torhnsi:ion sortained'n air report
4W did naL auhik ita Cauhto ciscratiolp praswrrrd oomppaarim ink IA&C Elawdl.Our opinion an CW CO I,'rim amlal Glammarr is
baud 1.11M-file repO1S title err,auditor-ho peril71r1[d the audit d tht-ABC Board Ind sspssxd an Unmodlird opinica an
rho7rinarho I S�AtmPort
Aridlrora L'+f5tiim%xi&AnWymg(Al'M)
10 AW*30arra
7
1 Slide #5
Orange Cvunj�K Abr&Caralma
Compliance Rop prt and AudI4 Scopes&Rr"adum
• ruvrrrrmrrefA+rdie�n e5 of ndstf"Yelb4u Back-)Roparl
The financial reparl w1age a"ains a repot en urinls of Uw Cctrrtys rrlemal cDMrals and mmpliame vrlh
lair;regulatiorq elm The pert is mt rrlended to pravide are operon an rrlemat carinak rima it rdended is
Ix?arhle a legal det€<rrwmion on the Coarns"'s€wpkarI€e with applicable laws and regulallons,
This report and lrrc pracedures perfa rmed are required myCsrrrnaeni.�crd"h`n!45taraa'erds
cDmpfian€e"rts
We vrlere required la perform Single Au dd p nacedu res on eighrl 18)n-Wr ptrcgrum s{6 Federal ertd 3 Stale of tJ DM
Caro"vwrar O
We Issued a repan ori the Countys rederal progwils In ac€o4ance wnh Ilse Vgoff,CwndanceThat repan
conta+Iers an uwoJd*d oprsan on€or paanoe[lelals on the IMAngs cued In That repon are Incl>sJed IaW In
Ovs prewmaton.
We.ssAwl a repon on the County's state pWalrls In accordance wdh The Stale or r onh Gwo"51n41e Au(t
Ilrg3lemerrlatian Act detals an the fiindngs cited n Mal report are wrluded talrr in chis preuntelim
AfjdWs Drs�R Amalyws fAE?&4)
2 Mie so,
3 Tim Lyons said M&J issues multiple reports in the back of the Annual Comprehensive
4 Financial Report (ACFR). He said there were a couple of findings in the Government Auditing
5 Standards Report and he will discuss those later in the presentation. He said there are also two
6 required Single Audit reports. The Federal Single audit is required because the county spends
7 more than $750,000 a year in federal funding, and the North Carolina Single Audit is required
8 because the county spends over$500,000 at the state level.
9
10 Slide #6
JrarageCctirrrty,h+arhF Caro rarr•a
Financial Trcr+&—Composition of Fund Galan€e
Trate from 2021 to 3023
Fund Balance Categories-General Fund - 2021 Funxiearance!$76.1M
a5av000 r 2022F1rrndBallance;$81.3M
aame.uu0 w Increasetovnasslgnedfund
35,O7n,aaa
tralame of appruxlntatePy
a0iaca:0uu 5500 BBB.
25AL-C,000
:unov.uuoI xrease to fest"",fu
xi
15!}7r7,0aa tralan.ee of approxhnateF�
anov.uuc ` unasslgnedflrrtidbalance as
Of lune 30.2022.Is 16.05%of
2020 jOz: a-' GenerallFund exper tvre•5
■rinrrspendahle xe-.:ncrC ■fa�:�?c i�+xs�la-.rd ■. , rr.eq
AodrwsVrsvjsson8ArralywsfAE Al
11 .kale 20`2lr32
8
1 Tim Lyons said the fund balance indicates that management is paying attention to the
2 16% requirement throughout the year. He said the biggest increase was in the restricted fund
3 balance which is a result of the State's required calculation.
4
5 Slide #7
IT
LNC? Cfk1P7 .�iK71'7�9r{}itr,`i?
Financial Trends-t-aneral Fund Riwnur
Chn- 7
Phoet
Mgswirr.�i�l,eaY
rT
2M M21 INR
R+aponyrmo 181,163366 163,84939S 11,843971
Saps Tk," 37,636379 37,191942 6,894437
Yllul6mmmucal 24.573199 26,679181 (6,996983
lhaq"hr saraws 13,765899 11,5193917 2.2a64E2
01rr]r 2,719876- 1,931191 ISO 6M
256,498678 249,852188 15,63637?
6 Aope W 2W2
7 Tim Lyons said property tax collections remain strong, property valuations have increased,
8 and sales tax revenues continue to be strong. He said we are entering a period of uncertainty for
9 where these trends will go in the next couple of years.
10
11 Slide #8
01,TrVe Cvurrfy A+o7t,Fr Car A73
Finan€ial Trends—Gdn*Fpl Fuad Exp cnditurer
2002 2021 ENO %age
Ccomwmnity semces 13.705.403 9,962,876 3.2.47.527 596
General gammment 10.770.$04 13,549,031 {2.775.475} 4%
P010 saterty 27.322.343 27,474074 394.524 11%
Ftuman seruices 39.734.323 41,787,621 x'2.061.793) 16%
Education 94.514.033 92,671,015 7.245,013 3996
Supperl services 12.461.123 11,970,772 490.356 5%
Debt serviee 1 43 304.765 33,764,216 9.540.549 1896
242 217 111 2,3.1.14.3.505 11 G72 5FD6 1W%
Debt sarzrrcc expendr'terres mdwdes appraxrrr Wy Sr.d mii'ki of pr*x*oI ead in&fes pay.manrs an
s haoi- Wed da&W the rs®!year arsded lune 36,2411. When the tna,Sarsca a*rhase paq'mm is�ddrd
N rron-dri+r f vk-( rnr'.r x.PV,dirV ft lvr er7'r+eRr1p+1 r€r1j*ppP*A rn►arty 51 FA7'rnrtrw. -49s:„r r;,rJa
5:enauaJFrmd cxpemditercer.
,4tk Ow-9 Dmcvsw7 R.A7relYa+9 fAW)
12 AAW 30,2
9
1 Slide #9
Ofarge cevrrty,Abrtfr carLvonj
Financial TrcntlS—Prrtrprictary Funds
gelid hlrasbe BSbrprim Funtl
C
OpEralrng rewnues 11,337,'9:�t 3 11-014.m 5 322,902
Owalirgexpens% 18019,577 11,CW.743 0,071,186)
Operalirgincorne 1,316,324 ;75..8041 1,3;x,128
Unrestnctedrel poshicn 7,94 :339 7.161672 463,994
Cperahrg cash flaw 4,239,293 2,264,2B7 1,961,963
Oerallcash tlosv 2,199,292 255,980 1,913,912
SwrWliex En6pFpdn Fund
M, Chmirm
CWanngrevevues S 9,835,429 S 2,727,377 5 1,109,052
Operwirig xpenses 3,897,155 2,986,180 928,875
Oparatin9lnrome 451,72 (241,103) 179,377
Oiwtn€ted nEt position 344,385 (187,253) 511,634
Openatirig Cash now 977,972 237,789 743,183
Intadundiransfas 790,000 - 790,CM
4}rerall tach flow 1,160,769 (107,406} 1,2 ,177
Ardws Drscvswc�&,a.r,aYw(A&M)
2 Av*3t1 2922
3 Tim Lyons said both funds reported increases in operating income and unrestricted net
4 position in 2022. He said both funds had positive operating cash funds, which is a key metric for
5 any governmental entity operating an enterprise fund. He said the Solid Waste Fund reallocates
6 a piece of the pension liability between governmental entities and the Solid Waste Fund. He said
7 the Local Governmental Employee's Retirement System (LGERS) had a really good year in 2021,
8 which will likely go the other way next year.
9
10 Slide #10
Orange ci3enrt};,'4+ar8r1 carioJGira
P,, ),.Bred Co_antmi eg
Signiifkar tAcctlrutrdng Polk es
Manag ment lsrespuMb a rartl*%4KIJon and use W opproglate aaouMing polidEs,
1P*Knlf€antaccoLKIn4p411€w9ed4.ylireCalm-aredes€r4mdInNortelloth*6asicWwiclalsraWnents
. Durrsg1heoffreniyear,theCounty mplenentedGm-arnrrmtallccDLrling5tasdardsADmd(C,456)StmenmrdflD.87.
p A
The KiesarcedbytheCc+. are Inxaordantewritegenera lyac:oEVbMacdounJgplfn€Irxles.
In cer®derisg the qua tatnreaspects of its polios,the County is not im+ohrd it any mrrhawarsial or errserrRsg issues
Torwhldt guldante r not a"dable,
Management Judgment/A,ccaun WL6matbes
Ap:mnWigesllrrraiesareanln9egra'part4lthe l €IalstaWneMprepiweclbymanag mentandarebarAd€rn
management-s knowledge and nperlence about past"current events and ws wpilor6 about rulure(tents,
7hp€rrrrtyusesvar�ousest�aa4esaspartorltsilnanGa7rcpartigpr€�oevs-+rtlutt+�ga€6uarlalarssumpllans,
ASaah7ars£'+rsc�v�+oa R.4malYs�s PAr�1RA)
do*3x7,2fr2
11
10
1 Slide #11
Otarge Ccxrtrty,A+orbFr Cata(�ira
Raquired Commy- ications Kontiimue-d)
Rrellationship with Management
. We received full caopesadonfrom avCounty's managementand staff.
aTWes%ere md-KreemenNwilbenanagementonaccowiingIssues orflnanoaftvo fflatlers
Management Representation
. 'Wk requemd,mid reamoed,wmtm represerltabers f m mamagernecrt Nib" the accuraey afirdcgreobon rxluded in
the&Lmxia I stabem encs and Me carr p lebe nese and accuracy c4mares in formation regxiied ty ra
" 4��vfrrlt�ltier��itb�tlh�r Acco�turltalrr�
To IN Gest or our knowledge,management has not consultee!wafh,od ob rel op.'*ns irom ome+Inolepwdent
a[countards.during If*year,naar dW ape fact ang sssuFs req.Wng Wilde eonsl(tailon
Significant issues biscusmd with Management
Them%were ro rigrrkzrTi mus dimmed nth marmgemEnt rdab!d to bums canditorq plarA or strabms that=y
hawe affected ine+Isk or mawal misaKement oime flnanoat statemherns,
AcdrW-q Etwumvon&A,nalyaia(AD"
3
4 Slide #12
,1f T
Orange Cai.+irrty.AbrbF C'.VOhi43
R�it�ulntd C�rritt'tuttGt�rtirGi� (Continued}
:Cr�rJif,4lJjarmilnr'r115
Ser:neral arllFtaln'*msYpere req ulred duwpg 11m aondict of tt'k audit Mese a"rrrxns haroe Deep p°oAded io
iianagemen[andthey IIdNP prrJildied 4Y aMlt17 repre+aenia Gonb Ind[lJl+e a0L61mmshmompmedto U*C6ar.w s
general ledger,
We ikd not have arty passed au dirt adjustments
" Fil1"trrKWSUWmerttPiWaskrtts
11,te roolnole disclosures to the r:•iancal slaterrr ms are also an Integral part of[Fre Ilnanowl statements and Uw process
used Gy RwtWT n 10 acolmulate the -nbrrnadcn Included In the dlscloswes avers tris sane process used +r
accumulallag 0*state nwis. The mvran neubraliV.cons nenq,and clarity of the&.!mans war;Considered as part or
our aidit
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K dlstfibuled
Auditor independence
In xdordance w*lh AICIPAprofesabnal stardarrrFs.IVM is Indeperdentarlthregaid to U%CavAy.INcomponentuwtand
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.hole W,2922
5
6
7
11
1 Slide #13
41
A l
gra> Co�rrrq;Ac,rbc cararofI&
Audit Findings
202? 001 Rr•ye-FlUm,RmOC;®v2iOn
kia hai aAR ad.xO,fkyQg 101ahflgapgrot9mxa4ely$1.4rrr16DnwererecpeedtocomKtorfem9wreoenues.Inthe
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TFust Wund(ppprminnabelr$430SM).
• 2022-003 Capital Assets
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i he S Dhd Wast Fund io record CP 1ha t was umra pert{el¢�d and c arrroed Pram the County's c apM 1 asset balarsa s as
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Ure 70,222
2,
3
4 Slide #14
C3rang�e COrrrrty1'JarbFr C.3rofrira
Audit Findings
l Cif 004 Prior Pir,iod AdjUatmsrl:ta
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remarry on CI'chat had previousty,beenrro3ediodepreciableassers,C ries enprverjerFersedwhen dshouldhave
OEM caprlaliaed,and CAP that was capFlalised should have bean expensed fappraKuialen,91.4 mnillionk and 43)
ce vtatva or rp.>s premoms related no the Count(s lora-term Mt ww noa pemirly caloumed rMhIng In an
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W Colmy was not properly reporvQ Urr*RM employees spent on Wdicalut TANF.Adospdiy4 and Dmxluary Care
pmgirarrs roullin g i n dw County under-c lai rrrrg grant reMe-Frs reWed bathe Federal and Stair.dm era r a
Auctil'cva{hsw RAj?WywOEM)
5 Av*3a,2022
6
7
12
1 Slide #15
T
Orange Cowdy ArorbF CAlf0hifIra
New Aec€runtiiig Presilauncements
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changes and earorcorre€Ueonsn1is€aly*ayb,2ginv gafterJune15.2423.all repo""nodspferearter,
9tarbaner Ha 141, [deafAkwouswas meed in June 2022 and as efferbve forfscal yams itlL4nning after
december 15,2OL,.which rneans the Crty+s fuzal year ended June 10.2N25,
• R&I2smrvlr&V&r% o4 be Frrrrrelal Rs"rfi*g MedaL CAM has ae#ird Ws projeo to its bsdrical agvda to makes
imprcwarrrents to lfr evislirV fnanciai repoenng-—iei Iesia6lished+ria GASB issued Mislervent No.a4l. Imprwnlbe are
Ndwa to arillwya as a4iuGwnass or tra(nodal t,,rmo,,ding inkfmaik,n hof docman-making xd 2er.o29ng s geievrtmrri's
atcountablo, {.453 aribcipabei a Anal maivarcr in late 2023/early 2Ud,
• Rwvtww mad fits AmopmMiam is"he,long-teem prded where the GASB is■mrkirg to drn4spa iomprehensii e
application ra'r_e7al dee•rraog non of rar.:vans and oepts akc from(non-aodanga,ux[chrgr,rel vechamgo4ko tranixilairu<Tlta
Anal s1 a hard is egrcted is iai a 2DM r eertr 2427.
• 6alrtg Comre rs L%Kwulrrl*m and#amain Pbmwfal des is mgor pored where the god is is address issues related 10
clukayas regarding going oc,'evn unewtaFdlraand sawn financial stir&Tris badrical topic Is timing uaaminedtyy ON CAM
dA to a Yhde dararslty in pracdig a ardFg roqui ad pr'kiantabon on the facia o1 th financial slalvrants,dsdasurrs,ohc An
exposure drall on tis topic is npecbed by mid-2U.SK
Aodrws Vfse 1smwi&Aqqjrsys fAEAAi
Awe 3@ 2922
2
3 Tim Lyons said he would not go into detail on this slide, but will work with Management to
4 ensure these accounting practices are being followed.
5
6 Slide #16
>4+
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govt Clienix—Free Quarterly Continging Etlwc"o
Sinal Marcie of 2009-For CNiu 12.Years I I
Mauldin RJerrlues pro6dr5 Ger nuarberhiroontinuisa educarion dor all d our oorrerrmrneal diems. Topics areradared to be of
imeest m 90semmamal ermtim. m in eddort to areommoidate our emir gevanmenrhil diem base.we offer the smsimi serval
limn per quarter at a•erLMW d Merit provided locaiorn reselling in 9realer ne#.exking and krrarledge sharing anarg ors
9mk-mrnerral clients. life normally see apprndmalely 1BG people per Beier. Examples d miskirls is"Lised in the past Few
querten indude:
Amounting dor Debi Issuarors - GASB Pexis&,Jpdabes lonaaiv&xweral sessions
Athiesing Eerefknee irfrtandal kefmrlig Human CaDtalMaragerr"t
«
Mt"ting Prachkv,t9olkl4ea and Pnoaxuta a Grant Aa DUTA g PrC,AarrQ';and Controls
L>,sdpet
S �eparabon Inlremal Contrah Cher Anaards Pgr�,,ir,ga}nol eid
AR Proparamn;rwo 12I day hardy-Rn mursn] Ca;h liNsburmmvns
Capital Aserl Aoo umig PPDcessrs aidControfs In6rmalControh Diner Pracimtl &mePrerrw Cycle
Cokal"irabon of Grpaaits and kvisimerm IPS hiss,,Prknarikf Perroll Maden
« Componam units . Logal Oxadvallns for Cwbtie;Luncex Pt mdogmrs
{}{xr-ecu ihy Pnk Ai9aeage.scnk Polities and Preesdwrs Manuals
ratakuking Rnw•rdal and r,lon4kvnddal Wslth od a Cowl. • Sagragwilcm or Wks
F-rsrnrial Report Card-Where does VowGmrt Stand? Single Audits For ALdrteers
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ram No.aa,Fiduciary Artl ibis 5"Ault
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7 Av*30 2022
8
13
1 Slide #17
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2
3
4 Slide #18
Questions Comments
ORANGE COUNTY
NORTH CAROLINA
NAT Thank You for the Opportunity to Serve
5
14
1 Commissioner Hamilton asked what the unrestricted net position means on slide#9 under
2 the Solid Waste Enterprise Fund.
3 Tim Lyons said this can be thought of like unassigned fund balance. He said it is the net
4 position that is leftover and not restricted to spending in any specific category. He said it's
5 important to note that it isn't exclusively cash on hand or investments.
6 Commissioner Fowler asked about the negative operating income for the Solid Waste
7 Enterprise fund on slide #9 in 2021.
8 Tim Lyons said the net operating income was a loss in 2021 for the Solid Waste Enterprise
9 Fund. He said some of that is due to the decreases in pension liabilities. He said in 2021, the
10 fund's operating revenues were around $11 million and operating expenses were higher.
11 Commissioner Richards asked what the categories are for audit findings.
12 Tim Lyons said the Government Auditing Standards Report defines internal controls over
13 financial reporting. He said Material Weakness means internal controls were not sufficient to
14 either prevent or detect and correct a material misstatement. He said if the amount is higher than
15 the materiality level, it has to be defined as a material issue. He said Material is the highest
16 category, and Deficiency is at the bottom where the issues can be communicated to the County
17 orally or in a letter. He said the middle ground is the Significant Deficiency where it's less
18 significant than a Material Weakness, but is important enough to merit the attention of those
19 charged with governance. He said it happened that these adjustments were over the materiality
20 threshold, so there were no Significant Deficiencies and there were no separately issued
21 management letters.
22 Commissioner Richards asked if the materiality is based on a dollar or percentage basis.
23 Tim Lyons said it is based on a dollar amount.
24 Commissioner Richards asked if there is required response or corrective action.
25 Tim Lyons said there is a corrective action plan for management in the back of the ACFR.
26 Chair Bedford said she serves as the Board's liaison to the Board of Social Services, and
27 they have already approved the proposed corrective measures.
28 Tim Lyons said sometimes the issue is the guidance and the way auditors have to conduct
29 testing have to be updated.
30 Chair Bedford recognized the Finance Department and Gary Donaldson for receiving the
31 Award of Financial Reporting Achievement for the 31St year.
32
33 5. Public Hearings
34 a. Unified Development Ordinance Text Amendment— Rename "Efficiency Apartments" to
35 "Accessory Dwelling Units" and Modify Standards
36 The Board held a public hearing, received the Planning Board/staff recommendations and public
37 comment, closed the public hearing, and considered action on County-initiated amendments to
38 the Unified Development Ordinance (UDO) regarding proposed revisions to the current standards
39 for "efficiency apartments".
40
41 BACKGROUND: An "efficiency apartment" is an accessory dwelling to the primary single-family
42 dwelling on an individual property. The salient current use standards for efficiency apartments in
43 Section 5.5.3 of the LIDO are:
44
45 • Maximum gross square footage of 1,000 square feet(maximum of 800 square feet can be
46 heated/cooled),
47 • Cannot be a mobile home, and
48 • The efficiency unit shall remain in the same ownership as the primary residence.
49
50 An efficiency apartment can give a property owner the ability to enhance their property use for
51 additional family members or to rent to a tenant. The current size limitation of 1,000 square feet
15
1 for an efficiency unit can result in some property owners having to subdivide their property in order
2 to construct a larger unit, affecting the affordability of such homes and lots due to the professional
3 service costs and review fees in creating a new lot. The increased flexibility of the proposed
4 amendments will also allow for greater aging-in-place and multigenerational living opportunities,
5 as well as serving equity needs by better enabling less-resourced property owners the abilities to
6 realize viable secondary residences for rent or use by relations without requiring subdivision of
7 property.
8
9 In September 2021, the BOCC received information from a multi-department staff group regarding
10 expansion of affordable housing incentives and opportunities. The agenda materials can be
11 viewed at: Housing Affordability Study. Expanded use of accessory dwelling units was included
12 as a strategy to increase affordable housing options within Orange County.
13
14 Orange County is proposing to amend the UDO to:
15
16 1. increase the allowable size of an accessory dwelling unit to 50% of the primary
17 dwelling, or 1,500 square feet, whichever is greater;
18 2. allow mobile homes to be efficiencies; and
19 3. modernize the language from "efficiency apartment" to "accessory dwelling unit"
20 (ADU).
21
22 The proposed UDO text amendment helps serve the goals and objectives of Orange County's
23 2022 Master Aging Plan and affordable housing strategy, as evidenced by the respective letters
24 of support from the Orange County Department on Aging and Department of Housing, included
25 as Attachment 4.
26
27 Joint Planning Area (JPA) Review: In accordance with the Joint Planning Agreement with the
28 Towns of Chapel Hill and Carrboro, the amendment package was sent to the Town planning staffs
29 on August 30, 2022. To date, Orange County staff has not received any comments from the
30 Towns.
31
32 Planning Board Recommendation: At its December 7, 2022 meeting, the Board voted 6-3 to
33 recommend approval of the Statement of Consistency and the UDO amendment package. Draft
34 meeting minutes and the signed Statement of Consistency from this meeting are included in
35 Attachment 3 and meeting materials are available at:
36 https://orangecountync.gov/AgendaCenterNiewFile/Agenda/ 12072022-1685
37
38 Prior to making its recommendation, the Planning Board had reviewed the materials in an
39 "Ordinance Review Committee" meeting on October 5, 2022. Materials for this meeting are also
40 available at: https://orangecountync.gov/AgendaCenter/ViewFile/Agenda/ 10052022-1647
41
42 Planning Director's Recommendation: The Planning Director recommends approval of the:
43 1. Statement of Approval and Consistency indicating the text amendments are
44 reasonable and in the public interest, as contained in Attachment 1.
45 2. Amendments to the Unified Development Ordinance (UDO), as contained in
46 Attachment 2.
47
48 Cy Stober, Planning and Inspections Director, gave the following PowerPoint presentation:
49
50
16
1 Slide #1
ORANGE COUNTY
NORTH CAROLINA
UDO Text Amendment
Rename "Efficiency Apartments" to
"Accessary Dwelling Units"
and Modify Standards
Public Hearing
January 17, 2023
2
3
4 Slide #2
Welcome! Came On In
a+,„o4rx a+rl�rq,�ai�,...�wnreiMod FnurnyagMn Rx�tpNe,r!aMy�
.4, }hat Are
Accessory
�c
Dwelling Units?
v•�,,..1'Rin r. Plo7it�lv„a'dlst�uaa..:[�a.�Ydiv.
�sfi�Pa+�-�owv.a.s.ya o.em�ners,�re�wew.n
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h�,�ss-upahso Pel b[®sa,da¢tem revn m W'+'lln
ORANGE COUNTY
5
6 Cy Stober said accessory dwelling units (ADUs) can be incorporated into existing
7 structures. He said they are a secondary, but significantly residential unit that relies upon the
8 primary dwelling. He said they are almost always smaller, and they can be detached, attached,
9 above a garage, or an efficiency unit. He said ADUs support independent living while being reliant
10 upon the zoning and development standards of the primary dwelling.
17
1 Slide #3
What is an "Efficiency Unit" in Orange County?
• Accessory residence
to the primary
residence
• NOT a duplex but a
secondary use of the
property Big
• Must conform with all
zoning requirements
ORANGE COUNTY
2 NORTI L CAPOLINA
3
4 Slide #4
What is an `Efficiency Unit" in Orange County?
• Maximum 800 sqft
heated space '
• Cannot be a mobile
home.
• The efficiency unit
shall remain in the --� —
same ownership as -
the primary
residence.
ORANGE COUNTYIB
5 NQRI GUU73-INA
6
7 Slide #5
Proposed Amendments
• Change terminology to"accessory dwelling unit"
(ADD),
• Increase the allowable size to 1,500 sq.ft.
OR
50%of the primary dwelling,whichever is
greater.
• Allow mobile homes to be ADUs
• No changes to setbacks or other development
standards
ORANGE COUNTY
Noun I CAROLINA
8
18
| Slide #6
Why Is Staff Proposing the Change?
�
To serve stated Orange County and Aging goals
---' l
_--- '-----___--'- �~~~
------------- �~---' ~-- ~~— |
AttacWnerk 4
ORANGE COUNTY
pmR-n,c^Ro.,m^
2
3 Cy Stober said the primary service of the proposed text amendments is to serve Aging
4 goals for people who want to age in p|ace, have multi-generational |iving, and the ability to retire
5 into o anno||er dwelling without giving up the primary dwelling. He said the Housing Department
6 goals a||ovv for more flexibility for residential homeowners to realize secondary homes on their
7 property as rental opportunities or to allow family to reside on the property without having to go
8 through the subdivision process, which can beburdensome.
4
)O Slide #7
ADUs Are Good for People and PPaces
Why Is Staff
Proposing FOOOsinC� f" "e
Change?
ORANGE COUNTY
19
1 Cy Stober said ADU's are an economical housing option. He said they often serve the
2 compatibility of the community and will be consistent with the zoning district they reside on. He
3 said ADUs don't require subdivisions while enabling a greater residential occupancy and property-
4 owner utilization of their properties to increase rental and ownership options. He said ADUs
5 appeal to residents of all ages and greater appeal to come to the county.
6
7 Slide #8
Staff Analysis & Recommendation
Planning Director recommends approval of the text
amendments, as presented, to rename "Efficiency Units"
„Accessary Dwelling Units", and revise standards.
Planning Director recommends approval of.
The Statement of Consistency that the amendments are reasonable.-in
the put)lic interest, and serve Housing Element Goals i & 4 (Attachment
1); and
— The proposed ordinance to amend UDO M 3,3,5,51, 5,53, 5.5,5, 6,9,&
10.1 (Attachment 2)e
ORANGE COUNTY
NOR']f CAIU3LLNA
8
9
10 Slide #9
Planning Board Recommendation
• Planning Board Ordinance Review Committee
reviewed proposed amendment at its October 5,
2022 meeting.
Planning Board reviewed proposed amendment at
its December 7, 2422 regular meeting
— Voted -3 to recommend approval of the rezoning
application.
Attachment 3 features approved meeting minutes
and signed statement of consistency.
ORANGE COUNTY
NORT]t CUtOLINA
11
20
1 Slide #10
Recommendation for Tonight
The Manager recommends the Board:
1. Conduct the public hearing and accept the Planning
Boardlstaff recommendations and publiccomment;
• Public hearing was advertised as required by State and local laws
2. Close the public hearing;
3. Deliberate as desired; and
d. Vote to approve the Statement of Consistency (Attachment
1)and Ordinance Amending the Unified Development
Ordinance(Attachment 2), as presented.
OR
Vote to deny the staff-initiated text amendment, due to a
stated reason that the request is inconsistent with the goals
and objectives of the Orange County Comprehensive Plan.
GRANGE COUNTY
2
3
4 Slide #11
Questions from Commissioners
Public Comments
ORANGE COUNTY
N)ORTI I CAR01_INA
5
6 Commissioner Greene clarified that if there was a 4,000 square ft. dwelling, the ADU could
7 be 2,000 square ft.
8 Cy Stober said yes.
9 Commissioner Hamilton said the ADU could be bigger than the primary dwelling.
10 Cy Stober said if a larger dwelling were to be built on property with an existing dwelling,
11 the existing dwelling would then have to be operated as the accessory dwelling unit.
12 Commissioner Hamilton asked if there should there be space requirements for parking,
13 since ADUs can potentially hold many people.
14 Cy Stober said the same parking standards would apply based on bedrooms per dwelling
15 unit. He said the occupancy of the dwelling would be based on the utility capacity and
16 Environmental Health requirements.
17 Commissioner Hamilton said this isn't clear from the amendments here.
18 Cy Stober said staff will follow up with another text amendment to make that clear.
19 Vice Chair McKee asked if impervious surface requirements would still be in effect.
21
1 Cy Stober said yes.
2 Commissioner Richards commended the Planning and Inspections Department for this
3 staff-initiated recommendation. She said everyone is struggling with how to provide affordable
4 housing and meeting aging needs. To summarize the changes she said there's a change in the
5 name of the type of unit, there's a change in the size limitation, but all other zoning and other
6 requirements will still be in effect.
7 Cy Stober said that's correct.
8
9 A motion was made by Commissioner Greene, seconded by Commissioner Hamilton, to
10 open the public hearing.
11
12 VOTE: UNANIMOUS
13
14 PUBLIC COMMENTS:
15
16 Delores Bailey, Executive Director of EmPOWERment, Inc. and member of the Orange
17 County Planning Board. She said the changes proposed are great. She said it's wonderful
18 because there is a large 1,200 unit gap in affordable housing. She said ADU's are a great way to
19 close the gap and allow parents to age in place. She said she absolutely supports mobile homes
20 being considered ADUs. She said when it starts out, it's a great plan. She said she gets concerned
21 about whether or not other property owners will do the right thing with their newly extended space.
22 She said she is also concerned about impervious surfaces. She said this is a great idea, but most
23 importantly, she wants to make sure the right thing is done once this moves forward.
24
25 A motion was made by Vice Chair McKee, seconded by Commissioner Hamilton, to close
26 the public hearing.
27
28 VOTE: UNANIMOUS
29
30 Commissioner Greene said she thinks these amendments are thoughtful and appreciates
31 the work.
32 Chair Bedford said she appreciates the Planning Department for initiating the change.
33
34 A motion was made by Vice Chair McKee, seconded by Commissioner Richards, to
35 approve Statement of Approval and Consistency (Attachment 1) and UDO Amendments
36 (Attachment 2).
37
38 VOTE: UNANIMOUS
39
40 b. Unified Development Ordinance Text Amendment — Final Subdivision Plat School
41 District Signature Block
42 The Board held a public hearing, received the Planning Board/staff recommendations and public
43 comment, closed the public hearing, and considered action on County-initiated amendments to
44 the Unified Development Ordinance (UDO)to remove the requirement in Section 7.13.3 (F)(3)(g),
45 the school district signature block on final subdivision plats.
46
47 BACKGROUND: Subdivisions that follow the traditional or major subdivision review process have
48 to receive several signatures before recording the final plat. Orange County currently requires
49 signature by the relevant school system, per the language found in Section 7.13.3 (F)(3)(g) of the
50 UDO. Research into the plat certificate requirement has shown that the requirement was added
51 to Orange County's former Subdivision Regulations as a small portion of a multi-part amendment
22
1 to the Subdivision Regulations in the year after Schools Adequate Public Facilities Ordinance
2 (SAPFO) amendments were added to the former Zoning Ordinance. Agenda materials and
3 minutes from that time do not speak directly to the addition of the plat signature block, other than
4 a statement found in minutes made by previous staff that the signature block addition was"needed
5 for SAPFO." None of the municipal SAPFO signatories amended their regulations to require this
6 plat signature block and, as evidenced in Attachment 4, this requirement is not supported by
7 Orange County Schools.
8
9 Both school districts require CAPS (Certificate of Adequate Public Schools) issuance as part of
10 the subdivision review and approval process, in compliance with the adopted 2003 SAPFO and
11 its accompanying Memoranda of Understanding, independent of the plat signature. The school
12 districts' staff (OCS and CHCCS) keep their respective elected boards apprised of CAPS
13 issuance through regular staff reports, which would remain unchanged.
14
15 Planning staff recommends that the signature block be removed as a subdivision plat recordation
16 requirement to remove an unnecessary and time-intensive step for subdivision plat approval. The
17 approved CAPS will remain part of the subdivision application package and a criterion for
18 Planning staff approval of the plat for recordation, and will be maintained by Planning staff with
19 the subdivision request file. The proposed amendment does not have any impacts on the school
20 districts' reporting of enrollment figures and will remove an unnecessary step from plat approvals
21 in the unincorporated areas of Orange County.
22
23 Joint Planning Area (JPA) Review: In accordance with the Joint Planning Agreement with the
24 Towns of Chapel Hill and Carrboro, the amendment package was sent to the Town planning staffs
25 on August 30, 2022. To date, Orange County staff has not received any comments from the
26 Towns.
27
28 Planning Board Recommendation: At its December 7, 2022 meeting, the Board voted 8-1 to
29 recommend approval of the Statement of Consistency and the UDO amendment package. Draft
30 minutes and the signed Statement of Consistency from this meeting are included in Attachment
31 3 and meeting materials are available at:
32 https://orangecountync.gov/AgendaCenterNiewFile/Agenda/ 12072022-1685
33
34 Prior to making its recommendation, the Planning Board had reviewed the materials in an
35 "Ordinance Review Committee" meeting on October 5, 2022. Materials for this meeting are also
36 available at: https:Horangecountync.gov/AgendaCenter/ViewFile/Agenda/ 10052022-1647
37
38 Planning Director's Recommendation: The Planning Director recommends approval of the:
39 1. Statement of Approval and Consistency indicating the text amendments are
40 reasonable and in the public interest, as contained in Attachment 1.
41 2. Amendments to the Unified Development Ordinance (UDO), as contained in
42 Attachment 2.
43
44 Cy Stober, Planning and Inspections Director, made the following PowerPoint
45 presentation:
46
47
23
Slide #1
ORANGE COUNTY
NORTH CAROLINA
UDO Text Amendment
Final Plat
School System Signature Block
Public Hearing
January 17, 2023
2
3
4 Slide #2
What is the Final Plat School
System Signature Block?
- Major& minor subdivisions require signed
approvals from varied entities
- School system approval is currently required
5
6
7 Slide #3
What is the Final Plat School
System Signature Block?
CoLINTY
"lll,
8
24
1 Cy Stober said these are land use instruments regarding the use and division of land, but
2 currently the UDO requires school system approval prior to recording.
3
4 Slide #4
What is the Purpose of the Amendment?
• Unnecessary step for
subdivision plat
approval
• Simplify the plat
recording process �.,F..,.....�.
• Retains all required a - . ..Y„w �ri.w.
certification and
reporting elements of
SAPFO & M U �
AnpmTwt 4
z-
ORANGE COUNTY
K%OR-n r CAROa_[NA
5
6
7 Slide #5
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4
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e.GaGr Y+.arc^v i.[4T+s f!rsld4yen
*+etaeLar G IY..MYl� .
ORANGE COUNTY
NOR TI I CAROLLNA8
25
1 Slide #6
MWS
a,a.v..,dar.5..r,W—swb. c-d',.,dvew[iff �
F[MxdW^sPOs,yN
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—� '�14r 4 rw oPb¢'t• 1
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h
6 _
ORANGE COUN i
NOFM a CAROLINA
2
3 Cy Stober said SAPFO is required separately from the plat review process and the process
4 for that will remain unchanged.
5
6 Slide #7
Staff Analysis & Recommendation
• Planning Director recommends agyroyal of the to t
amendment, as presented, to effe tively remove the
schools signature block requirement.
• Planning Director recommends approval of:
- The Statement of Consistency that the amendments are reasonable.In
the put lic Fnterest. and serve Land Use Goal 6 (Attachment 1); and
- The proposed ordlnan-ce to amend UDO 7.13.3(F)(3)(g)(Attachment 2).
ORANGE COUNTY
t OWn L CAROLINA
7
8
26
1 Slide #8
Planning Board Recommendatiun
Planning Board Ordinance Review Committee
reviewed proposed amendment at its October 5,
022 meeting.
Planning Beard reviewed proposed amendment at
its December 7, 2022 regular meeting
— 'feted -1 to recommend approval of the text
amend meat_
Attachmenit 3 features approved meeting minute
and signed statement of consistency. z
ORANGE COUNTY
2
3
4 Slide #9
Recommendation for Tonight
The Manager recommends the Board:
1_ Conduct the public hearing and accept the planning
Board)staff recommendations and public comment;
Publln hearing was advertised as required by State,and lot�l laws
_ Close the public hearing;
Deliberate as desired; and
4. dote to approve the Statement of Consistency (Attachment
1) and Ordinance Amending the Unified Development
Ordinance (Attachment 2), as presented,
OR
Vote to deny the staff-initiated text amendment, due to a
stated reason that the request is inconsistent with the goals
and objectives of the Grange County Comprehensive Plan,
ORAN F ,w: UNTY
5
27
1 Slide #10
Questions from Commissioners
Public Comments
ORANGE COUNTY
NOWn I rAROLBNA
2
3
4 A motion was made by Commissioner Fowler, seconded by Vice Chair McKee, to open
5 the public hearing.
6
7 VOTE: UNANIMOUS
8
9 No one was signed up for the public hearing.
10
11 A motion was made by Vice Chair McKee, seconded by Commissioner Hamilton, to close
12 the public hearing.
13
14 VOTE: UNANIMOUS
15
16 Vice Chair McKee said, having been contacted by various people over the past 12 years,
17 this signature requirement would often cause an unnecessary delay and he is glad to see this
18 change.
19 Chair Bedford said it was also inconsistent because Chapel Hill and Carrboro didn't ever
20 ask the Chapel Hill Carrboro City Schools District to do this.
21
22 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to
23 approve Statement of Approval and Consistency (Attachment 1) and UDO Amendments
24 (Attachment 2).
25
26 VOTE: UNANIMOUS
27
28 6. Regular Agenda
29 a. Allocation of $12 Million in Excess Fund Balance from FY 2021-22 through Budget
30 Amendment#5-A
31 The Board considered approving the allocation of $12 million in excess fund balance that was
32 created by a budget surplus from FY 2021-22.
33
34 BACKGROUND: At the end of FY 2021-22, the County has identified $12 million of fund balance
35 that exceeds the County's 16% unassigned fund balance policy. This budget adjustment is
28
1 recommended by the County Manager to reduce the tax impact of increasing debt service while
2 investing in both School and County capital needs.
3
4 Reduce the Tax Impact of Debt Service
5 The FY 2022-33 Capital Investment Plan and the Long Range Financial Model both anticipate
6 the need to raise the property tax rate by one (1) cent in FY 2023-24 to fund an increase in debt
7 service that persists over the next three years. This amendment would transfer$6,000,000 of the
8 FY 2021-22 excess fund balance to a new Debt Service Fund to negate the need for a one (1)
9 cent tax increase in FY 2023-24. These funds will be appropriated over the next three fiscal years
10 to fund the scheduled spike in debt service during that time. The Capital Investment Plan currently
11 includes the first tranche of borrowing for a general obligation bond to occur in FY 2026-27 when
12 a tax rate increase may be required to fund related debt service.
13
14 School Capital Reserve Fund
15 The School Capital Needs Work Group has identified the need to diversify funding for School
16 Capital. This amendment transfers $3,500,000 of the excess fund balance to the School Capital
17 Reserve Fund to provide additional pay-as-you-go(cash)funding to the school districts. The funds
18 will be used to pay for the upcoming School Capital Needs consultant, and the remainder will be
19 allocated between the school districts based on FY 2022-23 Average Daily Membership.
20
21 County Capital Reserve Fund
22 This amendment allocates the remaining $2,500,000 to a County Capital Reserve Fund to provide
23 additional pay-as-you-go (cash)funding for one-time or capital needs. The first use will be funding
24 the upcoming Strategic Plan consultant. The remaining funds will be identified on future budget
25 amendments to support other capital or one time spending needs.
26
27 Travis Myren gave the following PowerPoint presentation:
28
29 Slide #1
Agenda Item S.a.
ORANGE OUNTY
NORTH CAROLINA
Approval of an Allocation Framework for the
FY2021 -22 Financial Results
Board of Orange County Commissioners
January 17, 2023
30
29
1 Slide #2
Purpose
Considerapproving the allocation of$12 million in excessfund
balance available at the end of FY2021-22
- Actual revenues outperformed budgeted amoumv.
- Actual expendllures under budgeted amnumts
- Achieves 16%una%sigr►ed fund balance policy
ORANGE COUNTY
rlOfrn r CAROLLNIA
2
3
4 Slide #3
The Context for the FY20 1 - 2 Budget
Recovery and Optimism Financial Challenges
7%general fund revenue i Inflation
growth - Tw&nly year high
Added staff capacity and l_abormatet
enhanced s-alary schedules in - High turnover
Emergency Services and - Upward pre&surer on wages to
Shenff s Office remain c inpe6i'bvt
R Transition ofARPA,funded
services to General Fund
ORANGE COUNTY
NO Rn[G''LROL[NA
5
6
7
8
30
1 Slide #4
FY2021-22 Year End Results
BudgettoNctual Notable VariarlceS
^ropna#p/Tax '300.0011)
• 99 7%Bud.gWd and 99AN Adual Collodion Rale
• fiordinued&onij Performance In MolorWhlclas
Salva Tax slid Plod HAtmlasa Cafe17tlana 39 gGO,I}]L7
Arbcies 39 Ari, and 42 eyceedad budget b' S56 million dua to
Increases in cosls for food ®nd ba w goods during high infla4onary
period.
a Hold I-tarrnliess Stas Poalrenue E-QIEN ad UI by M mllon
'cmwergemy Serser*y Uaages amReded III by 39 Million due to
righef usage
Excise Stamp rewenues; exceeded budget N 17 rnllion due ca
favorable candoans In lire Musing rI In FY 2422,
AM1500 shybw 52.11yfl,400
• Salary sawrgs due to hignor t rnow and elanded vacancies
ORANGECOUNTY
NORidI C,{I GLIIti
2
3 Vice Chair McKee asked about the $9,000,000 difference in the Sales Tax and Hold
4 Harmless Collections since the notes section cited the amounts $5.6 million and $3 million, which
5 equal less than $9 million.
6 Travis Myren said this was likely due to rounding.
7
8 Slide #5
Sales Tac Illustration
Sales Tai[0I Liy Mow l i
14mixn
SzSNDW x
s:xe.aoa x
3L SM OM
;L NX-JOW be
ssm.axao
3eksTlnr nefurdslu Ter[
Exarrpi,A@ nI
r°
M, 4N1 Ca—t- O..t- 4--t- G't+r•Yre Irl rT YN" Rr•p Mw' 1�•r
—ml4 —== —Y.]] --=2
GRAINGE COUNTY
NOR'7I CkROLLINA
9
31
1 Slide #6
Framework for 'lid-Fear Budget Adjustment
Reduce Taximpact of rpt Service 5 ISX)00.000
+ 1 cent Prwwly Tax Incrimt w*s pfd for FY 26123.24 i2trt-
to Wmeased debt serVIC6
■ Funlft maftfnd wto no% C7w $eryic* Fund wfl Osrt tae
Impacl over three Fa+ca+Yms
cheal C&MMIReserve
5B%of r®meining$6 millice
r Corrsistawwith 10 year€ap&,a and-g ta•get
Fund 5ohoal Capdal Fac:!ty Needs:onsultma
• Remahrderello: edL-vF'i22-22,3vera e daily mernberstip
CtaY1tiCapilalRemrva $ 2,50C.0C
42%of Remaining SBmion
Fund Svaiegic Flaon Consultant
Rera:.^derto fu-d ogee-tines or€apiW expend?ures
GRAND TOTAl.- Df 11)
€RANGE COUNTY
NOR-n r C-tR iLLN A
2
3
4 Slide #7
Debt Service Fuad
Manned Debt er ire R2ventaes and Expenditures
�e a1
1 12 Swit Tau increa€e
modeled for FY 22129,27 to
S--"4'M hrid Bono F-rerendam -49
S4:MFz:��
SAD Al
f�
!'
FIR M -
i;ett Senors dec*easeg bnQlhp in
FY 28&M FY 29 derore peaking
�1r;hq
at$49 rinlign In FY 33
934 W
FY 2D23-24 FY 2034-25 FY 2025-25 FY 2129-27 FY 2D27-28
t FLInding For Debi Semce- -e—[etil Service Payments
ORANGE01COUNTY
1, 171 L C-tR kLINk
5
6
7
8
32
1 Slide #8
Recommendation
Approve 0udget Amendment#5-A for Fiscal Year2022-23 to
allocate$12 million in excess fund balance to the following funds:
— S6 million to create and fund a new Debt Reserve Fund?
$3.5 millort to the School Capital Reserve Furl;
— 52,5 milion,to the County Capital Reserve Fund.
ORANGE COUNTY
MDR-1-1 r CAROLINA
2
3 Commissioner Fowler said she sent an email to staff asking if money can be moved
4 between the categories.
5 Travis Myren said it would require a Board amendment, but they could do that.
6 Vice Chair McKee said he appreciates staff bringing this forward, especially the
7 $6,000,000 to alleviate future need for property tax increases.
8 Chair Bedford asked if the $6,000,000 would not all be appropriated for the next fiscal year
9 but rather spread out.
10 Travis Myren said it would be spread out.
11
12 A motion was made by Commissioner Greene, seconded by Commissioner Fowler, to
13 approve Budget Amendment#5-A for Fiscal Year 2022-23 to allocate $12 million in excess fund
14 balance to the following funds:
15 • $6 million to create and fund a new Debt Service Fund;
16 • $3.5 million to the School Capital Reserve Fund; and
17 • $2.5 million to the County Capital Reserve Fund.
18
19 VOTE: UNANIMOUS
20
21 b. Community Climate Action Grant (CCAG) — FY 2022-23 Project Selection for General
22 Applicants and Schools
23 The Board received the grant project funding recommendations from the Commission for the
24 Environment (CFE) and the Human Relations Commission (HRC) for the FY 2022-23 Orange
25 County Community Climate Action Grant Program and considered approving funding for the
26 recommended Community Climate Action Grant projects for FY 2022-23 as outlined in the
27 provided report.
28
29 BACKGROUND: As part of the FY 2019-20 budget, the Board of Orange County Commissioners
30 (BOCC) created the Orange County Climate Action Fund dedicated to accelerating climate
31 change mitigation actions in Orange County. This decision was motivated in part to help the
32 County meet the climate change mitigation goals set by the Board in recent years:
33
1 Reduce greenhouse gas emissions community-wide by 26 percent by 2025 (from 2005
2 levels).
3 Transition to a 100% renewable energy based economy by 2050.
4
5 For the 2022-23 funding cycle, $550,150 in funding was budgeted to support climate action
6 projects that will benefit Orange County residents both socially and financially. Following the
7 direction of the Board of Orange County Commissioners (BOCC), the process for soliciting and
8 selecting projects to receive funding was conducted through a formal Community Climate Action
9 Grant (CCAG) program.
10
11 For this grant cycle, the BOCC reserved half of the total funding for this grant program ($275,075)
12 to be awarded to projects submitted by either of Orange County's two public school districts. The
13 remaining half($275,075) was to be made available to all other eligible general applicants in this
14 round.
15
16 The Community Climate Action grant program received seven (7) applications in this round from
17 a variety of general applicants representing non-profit and public organizations whose total
18 requests add up to $585,873. No private sector applications were received. One (1) project,
19 totaling $368,000 was submitted from the Chapel Hill Carrboro City School district.
20
21 Grant applications were completed over the summer and reviewed and scored by the Commission
22 for the Environment (CFE) and the Human Relations Commission (HRC). In fall 2022, each of
23 these Commissions voted to forward their final scoring and comments to the BOCC.
24
25 The following is a rank-order summary table of the combined project scoring and
26 recommendations. More details on each project are available in Attachment 1:
27
Total Rank*
Proiect Applicant Funding Recommended Running Score Out of 7
Requested Funding Level total Out of applica-
26is tions
General
Applicants:
Habitat Rooftop Habitat for
$112,000 $100,000 $100,000 24.2 1
Solar Humanity
Rebuilding
Weatherization Together of $150,000 $25,000 $125,000 23 2
the Triangle
Food Waste Eno River
Monitors
Farmers $4,500 $4,500 $129,500 21.8 3
Market
203 Solar Project Town of $89,243 $40,575 $170,075 17.1 4
Carrboro
Fleet Town of
Electrification Chapel Hill $74,600 $50,000 $220,075 17 5
Pilot
Solar Roof The $134,664 $55,000 $275,075 15.8 6
ArtsCenter
34
Refillable Water The
$20,866 $0 $275,075 10.9 7
Bottle Station ArtsCenter
Total
Requested
by General
Applicants: $585,873 $275,075 $275,075
(Funds
available:
($275,075)
School
Applicants:
Emission
Reductions Chapel Hill
HVAC
Through Carrboro
g City Schools $368,000 $275,075 $275,075 19 1
Replacements
Total
Requested
by Schools
$368,000
(Funds
available:
$275,075)
1 * All projects were placed in rank order by CFE and HRC voting.
2
3 Amy Eckberg, Sustainability Program Manager, gave the following PowerPoint
4 presentation.
5
6 Slide #1
ORANGE COUNTY
NORTH CAROLINA
Community Climate
Action Grant (CCAG)
Project Selection FY22-23
January 17, 2023
8 Amy Eckberg thanked the Commission for the Environment and the Human Relations for
9 their work in scoring the projects and their insightful comments.
35
1 Slide #2
Community Climate Action Grant Background
• '/4 cent property tax for climate action
approved for FY 19-20 Budget
• First year projects run by County entities
• FY20-21 and future projects open to
community through grant program
• Projects prioritized with Social Justice and
Racial Equity benefits
• Community focus (not operations)
2
3
4 Slide #3
CCAG Eligibility Guidelines
• Non-profits, public entities, and small
businesses
• All funds spent in Orange County
• Must have legal standing to receive funds
• ongoing projects eligible if expanding or
accelerating
• Replacement and repair projects are eligible if
not likely to be funded within 5 years
5
6
7 Slide #4
CCAG Scoring Criteria
• 26 point scale
• Social Justice and Racial Equity(6pts)
• Emissions reduced(4 pts)
• Efficient use of Funds (4 pts)
• Capacity of Applicant(3 pts)
• Local Economic Development(3 pts)
• Amount and Duration of Engagement(3 pts)
• Time to complete(3 pts)
8
36
1 Amy Eckberg noted that an additional point was added to the Social Justice and Racial
2 Equity category last year. She said this was done because social justice and racial equity is the
3 point of the program.
4
5 Slide #5
CCAG Projects To Clete:
FY19-20 k t f.
�:-
�ulsplo^r,nla s.c�l••-ari;s:ir- •
LED bght Campaign I�irviio� I
Sots rrr scraaws ate
FY2 0- 1
.. _ 1
wafer Healer Replacenvidrat
**,w Cr+®x R-o#rrarw352 AW Stdar
Soffit on Arrordatoo HaWat Home*
Cedar Fa&s Park LED Light Carmre sign
d..INE-M gE-11
Tree meting-FTDgTarn xgtae swmcx rums
FY 21-22 t:
6P
C017 POST w4nitors
Solar panele and greens rx-aF
EV blke rack aid charging vaWri A
rr,
Loarr income HVAC deplacemeast
N"hk�rhoodEa> p Resllle: y Prr•�rr r
Sober Far schODIs
6
7
8 Slide #6
FY 22-23 Community +Timate Action
Grant — Timeline
Summer 2022 Fall 2022 January 2023
CCAG CFE and MCC
Application Approval
rw
*! ;e' * >F
9
10
37
1 Slide #7
FY 22-23 CCAG SummaryTable
Wa"IrvHun7111P V1ZMp 1190.Mp 51M.Ow 212 1
® .WlOnn¢iaEia1 i1Epa G.pap 825 pap Sit=pa23 7
i+b tlsp^t1
Enaf£nia F]IYYwIIS 54:!W 51'M 512MW 210 3
wlu,:
T..Mcant-am 508243 910.575 91?9ATI1 171 4
LY—;1 ChWL4"I 571,1p]p L3p.Dlp 52.200'17 17 1
Tnr,1,.:c.1111' 1134,b6t IEUIN L23�EO?s 1s9 a
_ Tnf,4uCm7wr SOfiib i5 827EA73 M P
1101 ITlIIISMd E!.
Gxn1,1�t
fl7
IM• 11�E14 spa CLQ 137 075 5Z�1!A77
I }17ff 1ST
Chap,w H I Cannel a
[A sudIAL 5388 Gap !.7's 075 82i'SA]5 19 1
TQh1 R5913U"57d:+
RMIPbTLFW3 VARMp
m.—MLO Y 52TIA731
2
3 Commissioner Richards asked how the grant opportunity is being advertised.
4 Amy Eckberg said it's advertised on the website and she recently started a newsletter that
5 will help show the grant dollars in action. She said the newsletter will come out every quarter. She
6 said she hopes to do more this coming year with social media and to tell the story of the grant
7 dollars in action.
8 Commissioner Richards said she is wondering how to get the word out so that the
9 applicants are more diverse.
10 Amy Eckberg said that she will continue to work on that in consultation with the marketing
11 team.
12 Commissioner Fowler asked how the habitat and weatherization decisions for funding
13 were made.
14 Amy Eckberg said the advisory boards reviewed the previous funding and noted that
15 Rebuilding Together of the Triangle had received over$100,000 each year for two previous years
16 and the organization is still spending down the balance.
17 Commissioner Hamilton said she appreciates the presentation and said it's becoming
18 clearer each year. She asked if there is a way this can include an estimate of how the funds
19 reduce greenhouse gas emissions.
20 Amy Eckberg said yes and that a lot of projects haven't come full circle. She said it's
21 currently difficult to estimate greenhouse gas emissions reduced, but as the program continues,
22 it will be easier. She said there are estimates on the applications, but since the projects aren't
23 finished, she's hesitant to share the data.
24 Commissioner Hamilton said it would be interesting to see the estimate compared to the
25 actuals and she would like to see those.
26 Chair Bedford said she sent emails with three questions. She said she asked about the
27 203 Solar Project.
38
1 Amy Eckberg said last year the project received $40,000 and this year they received an
2 additional $40,000.
3 Chair Bedford said asked if the Arts Center can do anything with the amount received.
4 She said the committees are evaluating if they can do smaller arrays and also reapply in coming
5 years. She said the Fleet Electrification Pilot is focused on an electric garbage truck. She said it
6 was interesting that Chapel Hill got a grant to cover half the cost and it will be great to use this as
7 a pilot to see if more of these are wanted going forward. Chair Bedford said she saw Mayor
8 Weaver today and encouraged the Town of Hillsborough to apply. She said they will be applying
9 in the future once they complete their Climate Plan.
10 Commissioner Greene thanked Amy Eckberg and the advisory boards for their work on
11 this. She said the quarter center tax allocation was hard to get in place, but she thought it could
12 do exactly what it's doing now.
13 Chair Bedford said it would be nice to share CHCCS's application with Orange County
14 Schools so they can review it when they apply. She said she knows they have staffing restraints,
15 etc. and having the application could be helpful.
16 Amy Eckberg said the Commission for the Environment will also be strategizing over the
17 coming months for how to include both school systems.
18 Vice Chair McKee said, as someone who was wary of the tax increase when it first came
19 about, he's happy with how the process has evolved and is glad he got out-voted.
20
21 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to
22 approve funding for the recommended Community Climate Action Grant projects for FY 2022-23.
23
24 VOTE: UNANIMOUS
25
26 c. Orange County's Proposed 2023 Legislative Agenda
27 The Board reviewed and discussed the proposed Orange County 2023 Priority Legislative Issues
28 and any other potential items for inclusion in Orange County's legislative agenda package for the
29 2023 North Carolina General Assembly Session; and considered approval of the Orange County
30 2023 Priority Legislative Issues document for submittal to Orange County's legislative delegation.
31
32 BACKGROUND: Orange County's Legislative Breakfast with Orange County's legislative
33 delegation, in conjunction with the 2023 North Carolina General Assembly session, is scheduled
34 for February 27, 2023. The Board of Commissioners has historically approved a set of legislative
35 issues each year for presentation to/discussion with the delegation.
36
37 Based on a North Carolina Association of County Commissioners' (NCACC) request in summer
38 2022 for proposed 2023-24 statewide legislative goals, Commissioner Anna Richards and former
39 Commissioner Renee Price worked with staff on a proposed 2023-24 legislative goals
40 resolution/package. That proposed resolution was then presented to, and approved by, the
41 BOCC in September 2022, and subsequently submitted to NCACC for consideration as part of
42 the organization's 2023-24 Legislative Goals process.
43
44 With minimal time having passed since the Board approved the September 2022 legislative goals
45 resolution submitted to NCACC, and based on direction from current BOCC Chair Jamezetta
46 Bedford and previous Chair/former Commissioner Price, staff has reformatted the content of the
47 approved resolution into the attached document. It is proposed that the attached document, as
48 may be amended, be approved and presented to Orange County's legislative delegation for the
49 February 2711 Legislative Breakfast meeting.
50
39
1 The September 2022 resolution submitted to NCACC highlighted eight legislative issues, all of
2 which are reformatted into the proposed attached document for Board consideration.
3
4 Greg Wilder, Assistant to the County Manager for Legislative Affairs, reviewed the
5 background information for the item. He said due to the short amount of time that has passed
6 since the approval, staff has reformatted the items for submittal to the legislative delegation.
7 Commissioner Fowler said she would like to add bullet points to a couple of categories.
8 Under Mental Health & Behavioral Health Services, she asked to add:
9 • Increasing innovation waiver slots more aggressively to meet the Olmstead Act
10 requirements; and
11 • Increasing pay for nurses and direct support staff.
12 Under Racial Equity in Criminal Justice, Commissioner Fowler asked to add:
13 Decompression of the Juvenile Justice salaries.
14
15 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to
16 approve the Orange County 2023 Priority Legislative Issues document for submittal to Orange
17 County's legislative delegation with the suggested amendments by Commissioner Fowler.
18
19 Commissioner Greene said she hopes they will be more favorably received by the
20 legislative delegation than the reception by the NCACC.
21
22 VOTE: UNANIMOUS
23
24 7. Reports
25 None.
26
27 8. Consent Agenda
28
29 A motion was made by Vice Chair McKee, seconded by Commissioner Hamilton, to
30 approve the consent agenda.
31
32 VOTE: UNANIMOUS
33
34 a. Minutes
35 The Board approved the draft minutes for the November 15, 2022 and December 5, 2022 BOCC
36 Meetings as submitted by the Clerk to the Board.
37 b. Motor Vehicle Property Tax Releases/Refunds
38 The Board approved a resolution to release motor vehicle property tax values for three (3)
39 taxpayers with a total of three (3) bills that will result in a reduction of revenue.
40 c. Property Tax Releases/Refunds
41 The Board approved a resolution to release property tax values for ten (10)taxpayers with a total
42 of fifteen (15) bills that will result in a reduction of revenue.
43 d. Late Applications for Property Tax Exemption/Exclusion
44 The Board approved a resolution for three (3) untimely applications for exemption/exclusion from
45 ad valorem taxation for three (3) bills for the 2022 tax year.
46 e. Advertisement of Tax Liens on Real Property
47 The Board accepted the report on the amount of unpaid taxes for the current year that are liens
48 on real property as required by North Carolina General Statute 105-369 and approved and
49 authorized the Chair to sign the Order setting the lien sale advertisement on or about March 22,
50 2023.
51
40
1 f. Fiscal Year 2022-23 Budget Amendment#5
2 The Board approved the budget, grant, and capital project ordinance amendments for Fiscal Year
3 2022-23
4 g. Resolution Supporting Compression Increases for Division of Juvenile Justice and
5 Delinquency Prevention Detention and Youth Development Center Staff
6 The Board approved a Resolution Supporting Compression Increases for Division of Juvenile
7 Justice and Delinquency Prevention Detention and Youth Development Center Staff.
8 h. Removal of Appointee from the Orange County Housing Authority Board
9 The Board approved the removal of Tammy Jacobs as an appointee to the Orange County
10 Housing Authority Board.
11 i. Microsoft Office 365 Contract and Approval of Budget Amendment#5-13
12 The Board approved the purchase of Microsoft Office 365 subscription licenses from Software
13 House International Corp., for $403,195.97 paid annually (NC State Contract #208C) using the
14 County Attorney's contract template; approved the associated Microsoft Volume Licensing
15 Enrollment Agreement which was originated by the vendor and is in line with industry standards
16 while meeting policy requirements and legal sufficiency; and approved Budget Amendment#5-B.
17 j. End Point Protection — Managed Detection Response CrowdStrike Contract
18 The Board approved and authorized the Manager to sign a one-year contract with Carahsoft
19 Technology Corporation (Carahsoft) and CrowdStrike in the amount of $112,965 to move 1,500
20 devices, e.g., computers and servers, from the currently deployed Carbon Black endpoint
21 protection to CrowdStrike end point protection, with the addition of a vendor initiated managed
22 detection system.
23 k. Ratification of Manager Signed Intergovernmental Agreements
24 The Board acknowledged and ratified various intergovernmental agreements signed by the
25 Manager as previously authorized by the Board of Commissioners.
26
27 9. County Manager's Report
28 Travis Myren mentioned that the Retiree Recognition has been moved to the Information
29 Item portion of the agenda. He said the mid-year smart goal update is included as an information
30 item. He said that he expects a contract to be brought forward in February.
31 Commissioner Richards asked what recognition the retirees get by moving this to an
32 information item.
33 Travis Myren said they get recognition offline and it also goes into the minutes.
34 Chair Bedford said the Retirement Recognition was paused during COVID, so the
35 recognition was brought to the meetings.
36 Commissioner Richards thanked Travis Myren for the mid-year updates to the SMART
37 Goals. She said she thought staff did a good job tying them back to the Board goals. She asked
38 if she can call Travis Myren to ask questions.
39 Travis Myren said yes and recognized Kirk Vaughn and the budget team for their work.
40
41 10. County Attorney's Report
42 John Roberts said there is one legislative goal brought back from last year and that is the
43 Appeal for Dangerous Dogs. He said that Senator Meyer is working on a statewide statute on
44 dangerous dogs.
45
46 11. *Appointments
47 None.
48
49 12. Information Items
50 • December 13, 2022 BOCC Meeting Follow-up Actions List
51 0 Tax Collector's Report— Numerical Analysis
41
1 • Tax Collector's Report— Measure of Enforced Collections
2 • Tax Assessor's Report— Releases/Refunds under$100
3 • SMART Goals FY 2022-23 Winter Update
4 • Memorandum - Recognizing Retirements from October 1, 2022 through December 31,
5 2022
6 • Memorandum - Orange County Transportation Services Annual Update
7
8 13. Closed Session
9 A motion was made by Chair Bedford, seconded by Commissioner Fowler, to enter in to
10 closed session at 9:01 p.m. pursuant to North Carolina General Statute § 143-318.11(a)(3) "to
11 consult with an attorney retained by the Board in order to preserve the attorney-client privilege
12 between the attorney and to discuss the potential settlement of the national opioid litigation as it
13 relates to Defendants CVS, Walgreens, Walmart, Teva, and Allergan" and, pursuant to North
14 Carolina General Statute § 143-318.11(a)(6) "to consider the qualifications, competence,
15 performance, character, fitness, conditions of appointment, or conditions of initial employment of
16 an individual public officer or employee or prospective public officer or employee" and to approve
17 closed session minutes.
18
19 VOTE: UNANIMOUS
20
21 A motion was made by Commissioner Richards, seconded by Commissioner Hamilton, to
22 reconvene into regular session at 9:27 p.m.
23
24 VOTE: UNANIMOUS
25
26 14. Adjournment
27 A motion was made by Commissioner Fowler and seconded by Commissioner Hamilton
28 to adjourn the meeting at 9:27 p.m.
29
30 VOTE: UNANIMOUS
31
32
33 Jamezetta Bedford, Chair
34
35
36 Recorded by Tara May, Deputy Clerk to the Board
37
38 Submitted for approval by Laura Jensen, Clerk to the Board.
39