HomeMy WebLinkAboutAgenda - 02-21-2023; 8-c - Fiscal Year 2022-23 Budget Amendment #6 1
ORD-2023-013
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21, 2023
Action Agenda
Item No. 8-c
SUBJECT: Fiscal Year 2022-23 Budget Amendment #6
DEPARTMENT: County Manager's Office
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Year-to-Date Budget Kirk Vaughn, (919) 245-2153
Summary
PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year
2022-23.
BACKGROUND:
Visitors Bureau Fund — Economic Development
1. The Visitors Bureau is requesting use of$190,000 of its available unassigned fund balance
for tourism initiatives. These funds will be utilized to add trolley transit for the 2023 Uproar
Arts Festival, develop a strategic destination and tourism plan, continue business
marketing and advertising strategies, and build on leisure tourism advertising.
This budget amendment provides for the $190,000 appropriation from the Visitors Bureau
Unassigned Fund Balance. With this appropriation, $190,864 will remain in reserves, which
represents 15% of the budgeted expenditures.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Health Department
2. The Health Department has received an additional $2,362 in State funding for the Family
Planning Program. These funds will be used to purchase additional family planning
methods based on the needs of the community, in order to have all family planning methods
on hand to distribute as needed.
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SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Department of Social Services
3. The Department of Social Services has received $2,000 in donated funds to assist a foster
youth with making a purchase. These funds will be appropriated outside of the General
Fund in the DSS Client Enhancement Fund. The budget amendment provides for receipt
and use of these funds consistent with the intent of the donation.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Animal Services
4. Animal Services has requested to use $18,925 of donated funds to cover the cost of
medical equipment and a bench/plaque to honor the former Orange County Animal
Services Director. The donated funds will come from Animal Services General Donations,
Medical Care for Adoptable Pets and Emergency Medical Care for Rescue Animals. This
budget amendment provides for receipt and use of these funds consistent with the intent
of the donations.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Criminal Justice Resource Department
5. Opioids and COVID Grant - The Criminal Justice Resource Department (CJRD) has
received an extension from the North Carolina Department of Health and Human Services
for the Opioids and COVID Multi-year Grant from January 31, 2023 to June 30, 2023. This
grant supports justice-involved individuals with substance use issues during COVID by
providing pre- and post-arrest diversion programs and reentry programming. This grant
extension for the Lantern Project will also extend the two (2) time-limited positions funded
by the grant to June 30, 2023. In addition to this extension, this also increases the final
grant approved amount from $575,416 to $689,078. This amendment provides for the
receipt of the additional $113,662 in the Multi-Year Grant Fund, outside of the General
Fund, and amends the following Grant Project Ordinance:
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Opioids and COVID Multi-year Grant ($113,662) - Project# 95041
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Intergovernmental $575,416 $113,662 $689,078
Total Project Funding $575,416 $113,662 $689,078
Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Opioids and COVID Grant Project $575,416 $113,662 $689,078
Total Costs $575,416 $113,662 $689,078
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Housing Department
6. The Orange County Partnership to End Homelessness Program has received notification
of a $40,704 Emergency Solutions Grant award from the North Carolina Department of
Health and Human Services, Division of Aging and Adult Services. This is a reimbursable
grant with the service period of January 1, 2023 through December 31, 2023. These funds
will be used to address the needs of the vulnerable homeless population in Orange County.
The funding will be used for the provision of tenant-based rental assistance and related
security/utility deposits to eligible households. These funds will also cover a portion of
existing staff time to support housing search and placement and housing stability case
management. This budget amendment provides for the receipt of these funds within the
Community Development Fund.
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Emergency Solutions Grant($40,704) - Project# 71084
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Emergency Solutions Grant $99,935 $40,704 $140,639
Total Project Funding $99,935 $40,704 $140,639
Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Emergency Solutions Grant Expenditures $99,935 $40,704 $140,639
Total Costs $99,935 $40,704 $140,639
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Finance and Administrative Services
7. During the completion of the FY 2022 Annual Comprehensive Financial Report, auditors
required additional hours to complete the compliance, financial and Local Government
Employer Retirement examination. These additional hours resulted in an additional
$56,500 in contract expenses (a contract amendment for this additional expense is a
separate item on this meeting agenda). These expenses are funded with the excess
interest income the County has received in FY 2023.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Article 46 Sales Tax Fund
8. During the FY 2021-22 Fiscal Year, the County experienced stronger than budgeted sales
tax revenue. The Article 46 sales tax experienced a particularly significant increase in
revenue, performing 28% higher than FY 2020-21. This amendment recognizes the
$1,001,587 in additional Article 46 revenue received in FY 2021-22, and conservatively
estimates an additional over-performance of $1,001,587 in FY 2022-23, to authorize
$2,003,174 in expenditures in the Fund. These funds will be allocated according to the
Board of County Commissioners' policy for this fund. A total of$1,001,587 will be provided
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for economic development incentives, $588,733 will be provided to Chapel Hill Carrboro
City Schools and $412,854 will be provided to Orange County Schools for additional
technology expenditures based on FY 2022-23 budgeted Average Daily Membership. This
amends the grant ordinance in the fund:
Article 46 Sales Tax Fund($2,003,174) - Fund #34
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Article 46 Sales Tax Proceeds $39,627,004 $2,003,174 $41,630,178
Total Funding $39,627,004 $2,003,174 $41,630,178
Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Economic Development Expenditures $19,813,502 $1,001,587 $20,815,089
School Capital Expenditures $19,813,502 $1,001,587 $20,815,089
Total Costs $39,627,004 $2,003,174 $41,630,178
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Human Resources
9. In order to provide collaboration and efficiencies in programs, the funding for personnel
and operations of the Risk Management Division is being moved from the County
Manager's Office to the Human Resources Department. This moves $706,718 from the
General Government Function to the Support Services Function. No additional funding is
required.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
West Campus Office Renovation
10. In October 2022, Asset Management moved the Finance and Administrative Services
Department from rented property to the third floor of the West Campus Office Building to
save in ongoing costs. The space was reconfigured to accommodate the department along
with the Human Resources and Information Technologies Departments. In order to provide
final funding for the renovation, an additional $23,100 is required for signage, cabinets, and
glass board dividers. These funds will be drawn from the County Capital Reserve Fund,
and will amend the following Capital Ordinance:
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West Campus Office Renovation/Facility Master Plan ($23,100) - Project# 10078
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
From General Fund $487,191 $0 $487,191
From Capital Reserve $0 $23,100 $23,100
Alternative Financing $542,236 $0 $542,236
Total Project Funding $1,029,427 $23,100 $1,052,527
Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Renovation and Planning Expenditures $1,029,427 $23,100 $1,052,527
Total Costs $1,029,427 $23,100 $1,052,527
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Southern Campus Veterans Memorial
11.The Veterans Memorial project has received $5,984 in additional community giving funds.
These funds will be applied to the Veteran's Memorial Capital Project to help fund phase 3
of the project. This amends the following Capital Ordinance:
Southern Campus Veteran's Memorial($5,984) - Project# 10060
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Community Giving Funds $72,924 $5,984 $78,908
Veteran's Memorial Inc $57,833 $0 $57,833
From General Fund 1 $30,000 $0 1 $30,000
Total Project Funding $160,757 $5,984 $166,741
Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Project Expenditures $160,757 $5,984 $166,741
Total Costs $160,757 $5,984 $166,741
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Low to Moderate Income Solar Funding
12. Earlier this year, Orange County became a community partner of Solarize the Triangle, a
community-based group-purchasing program for solar energy, battery storage, and other
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clean-energy technologies that helps Triangle homeowners, businesses, and nonprofits
become more resilient, reduce energy expenses, and save on the cost of renewable-
energy systems. The savings are realized by obtaining volume discounts on materials and
installation services —the more property owners purchase renewable energy systems, the
lower the price to all buyers — through the power of purchasing together.
The partnership recognized early on the need to be able to reduce financial burdens and
make solar accessible to everyone. To that end, the partners worked to develop a low-
income to moderate-income (LMI) program. Criteria were identified, as well as trusted
community partners, who could help identify eligible households based on the criteria and
help facilitate communication about the program and its benefits with these households. It
was agreed that the Triangle J Council of Governments (TJCOG) would serve as
administrator overseeing the contract process with LMI homeowners and coordination with
YES Solar Solutions for install and with the participating local governments providing
funding.
The City of Raleigh, City of Durham, Durham County and Chapel Hill have all provided LMI
funding towards this program. The County will provide $50,000 funds from the Social
Justice Reserve Fund towards supporting Orange County residents that qualify for the LMI
funding. With this action, along with Budget Amendment #6-A as a separate item on this
meeting agenda, $12,696 would remain in the Social Justice Reserve Fund. This transfers
$50,000 towards the Multi-year Grant Fund for this purpose and creates the following Grant
Ordinance:
LMI Solar Funding ($50,000) - Project# 30082
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Transfer from General Fund $0 $50,000 $50,000
Total Project Funding $0 $50,000 $50,000
Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Program Expenditures $0 $50,000 $50,000
Total Costs $0 $50,000 $50,000
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures,
incomes and educational levels with respect to the development and enforcement
of environmental laws, regulations, policies, and decisions. Fair treatment means
that no group of people should bear a disproportionate share of the negative
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environmental consequences resulting from industrial, governmental and
commercial operations or policies.
ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility
Goal impact is applicable to this item:
• ENERGY EFFICIENCY AND WASTE REDUCTION
Initiate policies and programs that: 1) conserve energy; 2) reduce resource
consumption; 3) increase the use of recycled and renewable resources, and 4)
minimize waste stream impacts on the environment.
FINANCIAL IMPACT: Financial impacts are included in the background information above. This
budget amendment provides for the receipt of these additional funds in FY 2022-23 and increases
the General Fund by $77,787, the Multi-year Grant Fund by $163,662, the County Capital Fund
by $29,084, the Community Development Fund by $40,704, the Visitors Bureau Fund by
$190,000, the Article 46 Sales Tax Fund by $2,003,174, and the DSS Client Enhancement Fund
by $2,000.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these items other than as noted otherwise above.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and
capital project ordinance amendments for Fiscal Year 2022-23.
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Year-To-Date Budget Summary
Fiscal Year 2022-23
Community Visitors Article 46 DSS Client
Fund Budget Summary General Fund Grants Fund Development Bureau County Sales Tax Enhancem
Fund Fund Capital Fund ent Fund
Original Budget Revenue 1 $255,500,691 $474,802 $1,020,422 $1,912,877 $10,612,009 $4,202,200 $0
Interfund Transfer Revenue $76,740 $87,786 $348,430
Fund Balance Appropiation $2,608,888 $288,814
Total Original Budget $258,186,319 $562,588 $1,368,852 $2,201,691 $10,612,009 $4,202,200 $0
Additional Revenue Received Through
Budget Amendment#6(February 21,2023)
Grant Funds $2,031,543 $1,064,655 $573,749 $17,761 $336,177 $102,180
Non Grant Funds $306,600 $8,388 $148,658 $302,082 $2,003,174 $52,145
Additional Interfund Transfer Revenue $50,000 $6,181 $647,079
Additional Fund Balance Appropriation $12,126,566 $190,000
Total Amended Budget $272,651,028 $1,677,243 $1,957,170 $2,558,110 $11,897,347 $6,205,374 $154,325
Dollar Change in 2022-23 Approved Budget $14,464,709 1 $1,114,655 $588,318 1 $356,419 $1,285,338 $2,003,174 $154,325
Change in 2022-23 Approved Budget 1 5.66%1 234.76%1 57.65%1 18.63%1 12.11%1 47.67% 100.00%
Authorized Full Time Equivalent Positions
Original Approved Full Time Equivalent Positions(includes
Permanent and Time Limited) 983.505 5.000 10.000 7.000 0.000 3.000 0.000
Changes to Full Time Equivalent Positions 3.700
Amended Approved General Fund Full Time Equivalent
Positions 987.205 5.000 10.000 7.000 0.000 3.000 0.000
Total Approved Full-Time-Equivalent Positions for Fiscal
Year 2022-23 987.205 5.000 10.000 7.000 0.000 3.000 0.000