HomeMy WebLinkAboutAgenda - 02-21-2023; 8-b - Approval of the Purchase of Land Records Computer Assisted Mass Appraisal (CAMA) Software 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21, 2023
Action Agenda
Item No. 8-b
SUBJECT: Approval of the Purchase of Land Records Computer Assisted Mass Appraisal
(CAMA) Software
DEPARTMENT: Tax Administration
ATTACHMENT(S): INFORMATION CONTACT:
Nancy Freeman, Tax Administrator, (919)
245-2735
Michael Burton, GIS/Land Records
Manager, (919) 245-2502
Chad Phillips, Deputy Tax Assessor, (919)
245-2103
PURPOSE: To approve the purchase of Land Records Computer Assisted Mass Appraisal
(CAMA) software from Farragut Systems, Inc.
BACKGROUND: Orange County Assessment and GIS/Land Records Divisions of the Tax
Administration utilize a parcel identification number (PIN) management and computer assisted
mass appraisal software in performing the duties of the offices. The current software with Patriot
Properties is outdated, and the vendor has indicated it does not wish to continue to support the
PIN management portion of the software, which necessitates an upgrade. Tax Administration
issued a Request for Proposal (RFP) per Orange County purchasing policy and identified Farragut
as the proposed vendor in November 2022. The new system will replace Orange County's CAMA
and PIN management applications.
Farragut's product is North Carolina Property Tax Solution (NCPTS) software. Currently the billing
and collections software application used by Tax Administration is also NCPTS software. This
change will provide a seamless transfer of information throughout all three components of the Tax
Administration software, and will act as the hub that connects the Register of Deeds, PIN
management application, Land Records, Permitting, Tax Appraisal and Collection divisions as
part of the overall Property Information Management System.
FINANCIAL IMPACT: The purchase amount for the software is $537,065 and would be funded
through existing Information Technology Governance Council (ITGC) funds that were previously
included in the budget. The ITGC evaluates information technology project requests and makes
recommendations for funding and project prioritization in a manner that best serves the needs of
the County.
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SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends the Board approve the purchase of the
Land Records Computer Assisted Mass Appraisal (CAMA) software from Farragut Systems, Inc.
and authorize the Chair to sign the purchase contract.