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HomeMy WebLinkAbout2023-060-E-AMS-Salas O’Brien-Emergency Services warehouse sprinkler upgrades fire marshal required additional items to be added to the system which is increasing the design costsRevised 06/21 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 28th day of January 2023 by and between ORANGE COUNTY (hereinafter referred to as “County”) and SALAS O’BRIEN (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated September 8, 2021, (hereinafter the “Original Agreement”), for the provision of services for Mechanical, Electrical, and Fire Alarm Services; and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of June 30, 2023. 2. Exhibit A to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: Include architectural services to revise the occupancy from S-1 to High Piled Storage and incorporate the drawing revisions per the Fire Marshal’s review comments per proposal dated 1/25/2023. 3. Article 5, Section “a” is amended to reflect a maximum payable not-to-exceed amount of Forty-Two Thousand, Five Hundred Dollars ($42,500.00). 4. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Bonnie Hammersley Adam Spach County Manager Principal DocuSign Envelope ID: 4F3C1939-8621-4527-92D0-190EAAB065AA 2/7/20232/9/2023 Revised 06/21 ORANGE COUNTY—DEPARTMENT USE ONLY ______________________________________________________________________________ Party/Vendor Name: Salas O’Brien Party/Vendor Contact Person: Adam Spach (adam.spach@salasobrien.com) Contact Phone: 919.383.8118 Party/Vendor Address: 1620 Midtown Place City Raleigh State: NC Zip: 27609 Department: AMS Amount: Increase original contract + change amendment 1 by an additional $4600 fo r a total contract sum of $42,500.00 Purpose: Emergency Services Warehouse Sprinkler Upgrades – Fire Marshal required additional items to be added to the system, which is increasing the design costs. Budget Code(s): 61370035-880030-10068 Vendor # 66636 (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date Approved by Board Yes No Agenda Date: --- For Section XIV. c. contracts only, Approved by Board in Current FY Budget Yes No This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: Department Director’s Signature ________________________________________ Date: ________ Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement hav e already begun or been completed please briefly describe the nature of the emergency condition that was addressed: N/A Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer ___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: 4F3C1939-8621-4527-92D0-190EAAB065AA 2/7/2023 2/9/2023 2/9/2023 1620 Midtown Place Raleigh, North Carolina 27609 919.832.8118 | www.salasobrien.com January 25, 2023 Ms. Angel Barnes Capital Projects Manager Orange County Asset Management Services 300 West Tryon Street Bldg B 3rd Floor Office 10 Hillsborough, NC 27278 Subject: ADDITIONAL ENGINEERING SERVICES Occupancy Change Revisions Emergency Management Warehouse Orange County, NC 510 Meadowlands Dr, Hillsborough, NC 27278 Dear Angel: With regard to our current professional services agreement with Orange County, NC (“OC”) for the above referenced project, Salas O’Brien North Carolina, Inc. (“SO”, “Salas O’Brien”, “Consultant”, “Designer”) proposes to provide additional engineering services subject to the following conditions: 1. The provisions of our current Agreement between SO and OC for the above referenced project. 2. The additional engineering services covered by this request shall consist of request to include architectural services to revise the occupancy from S-1 to High Piled Storage and incorporating the drawing revisions per the Fire Marshal’s review comments. 3. Our current lump sum fee agreement shall be increased by $ 4,600. This fee increase will be indicated as a separate “additional services” line item on invoices sent from our office and shall be payable accordingly. 4. We are basing our fee on the description of the project and the scope of our services as indicated herein. If our basis for this is incorrect in any way, please inform our office such that we may revise the terms of this agreement. We appreciate this opportunity of offering our services to you and look forward to working with you. We will schedule our services described herein upon your acceptance of this proposal as evidenced by your written directive or issuance of a purchase order. Sincerely, LeAnn R. White, PE Principal M:\Clients\Orange County\9002\2023-0125 Orange CO Emergency Management Warehouse ADD SVC Occupancy Change.docx DocuSign Envelope ID: 4F3C1939-8621-4527-92D0-190EAAB065AA ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGG $JECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE Lockton Companies 444 W. 47th Street, Suite 900 Kansas City MO 64112-1906 (816) 960-9000 kctsu@lockton.com Salas O’Brien, LLC 3700 South Susan St, Ste 150 Santa Ana CA 92704 SALOB01 Continental Casualty Company 20443 Travelers Property Casualty Co of America 25674 Zurich American Insurance Company 16535 X X 1,000,000 300,000 25,000 1,000,000 2,000,000 2,000,000 X 1,000,000 XXXXXXX XXXXXXX XXXXXXX XXXXXXX X X X 10,000 5,000,000 5,000,000 XXXXXXX N X 1,000,000 1,000,000 1,000,000 PROFESSIONAL LIABILITY $1,000,000 PER CLAIM/AGG. A BAP6142638 8/15/2022 8/15/2023 A GLO6142636 8/15/2022 8/15/2023 C AEH591877402 8/15/2022 8/15/2023 B CUP-6S366916-22-NF 8/15/2022 8/15/2023 A WC6142637 8/15/2022 8/15/2023 8/15/2023 1438708 Y N Y N Y N Y 9/15/2022 N N 17740177 17740177 XXXXXXX ORANGE COUNTY PO Box 8181 HILLSBOROUGH NC 27278 RE: EMERGENCY MANAGEMENT WAREHOUSE DEHUMIDIFICATION RENOVATION. 510 MEADOWLANDS DR, HILLSBOROUGH, NC 27278. ORANGE COUNTY, ITS OFFICERS, OFFICIAL AGENTS, AND EMPLOYEES ARE ADDITIONAL INSUREDS AS RESPECTS GENERAL LIABILITY, AUTO LIABILITY AND UMBRELLA/EXCESS LIABILITY, IF REQUIRED BY WRITTEN CONTRACT. WAIVER OF SUBROGATION APPLIES TO WORKERS COMPENSATION/EMPLOYER’S LIABILITY WHERE ALLOWED BY STATE LAW AND IF REQUIRED BY WRITTEN CONTRACT. THIRTY (30) DAYS NOTICE OF CANCELLATION BY THE INSURER WILL BE PROVIDED TO THE CERTIFICATE HOLDER, EXCEPT IN THE EVENT OF NONPAYMENT OF PREMIUM. X DocuSign Envelope ID: 4F3C1939-8621-4527-92D0-190EAAB065AA