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HomeMy WebLinkAboutAgenda - 02-16-2023 Work Session; 1 - Boards and Commissions – Annual Work Plan Summaries 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 16, 2023 Action Agenda Item No. 1 SUBJECT: Boards and Commissions — Annual Work Plan Summaries DEPARTMENT: Board of Commissioners ATTACHMENT(S): INFORMATION CONTACT: Annual Work Plan Summaries Clerk's Office, 919-245-2130 PURPOSE: To provide feedback and/or direction on the first group of boards and commissions' annual work plan summaries with their Chairs (or representatives) in attendance. A second group of boards and commissions' annual work plan summaries is scheduled for the Board's March 14, 2023 work session. BACKGROUND: In the past, as part of the Board of Commissioners' annual planning and goal setting retreats, the Board requested and reviewed/provided feedback on annual plan summaries from the County's internal boards and commissions. This information provided the Board with a yearly overview of the boards and commissions and their projected goals for the upcoming year. This particular process ended in 2007. The Board decided at its April 13, 2010 meeting to reinstate this process independent of the Board's annual retreats. Boards and Commissions Represented at this meeting: Board Name Representative(s) Presenting Advisory Board on Aging Dr. Heather Altman Adult Care Home Community Advisory Committee Shade Little Nursing Home Community Advisory Committee Jacqulyn Podger Board of Health Keith Bagby Board of Social Services Pat Garavaglia Orange County Parks and Recreation Council Gina Reyman Historic Preservation Commission Paul Noe Agricultural Preservation Board Dr. Jane Saiers Commission for the Environment Veronica Penn-Beattie Human Relations Commission Allison Mahaley FINANCIAL IMPACT: There is no financial impact associated with providing feedback and/or direction on the boards and commissions' annual work plan summaries. 2 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board review the annual work plan summaries from boards and commissions and provide feedback and/or direction. 3 NAME OF BOARD/COMMISSION Advisory Board on Aging Report Period January 2022-December 2022 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Advisory Board on Aging Person to address the BOCC and contact information: Dr. Heather Altman, Advisory Board on Aging Chair, Heather@HarmonyAdvisorsNC.com Primary County Staff Contact: Janice Tyler, Dept. on Aging Director, jtyler@orangecountync.gov How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? The Advisory Board on Aging meets monthly. Members play a vital role in the implementation of the Master Aging Plan including participating in the MAP Steering Committee and leading and supporting seven MAP Implementation work groups that meet quarterly. The MAP Workgroups are Outdoor Spaces and Buildings; Transportation; Housing; Social Participation and Inclusion; Civic Engagement and Employment; Community Support and Health Services; Communication and Information. The MAP workgroups continued their quarterly meetings throughout the pandemic and those meetings are offered in a hybrid format. There is also board representation on the Nursing Home Community Advisory Committee, the Adult Care Home Advisory Committee, and the Intergovernmental Parks and Recreation Commission. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Advisory Board on Aging suggests policy and makes recommendations to the Board of County Commissioners and the Department on Aging, while acting as the liaison between the older adults of the county and county government. It is charged with promoting needed services, programs and funding that impacts older adults. What are your Board/Commission's most important accomplishments? • The development of the 2022-27 Master Aging Plan, including seven workgroups with a 150+ persons and community partners participating in the development process, 1000+ responses to community survey, and eight in-person and one virtual community open houses were held to share the survey findings with the community. 2022-27 MAP was developed with a racial equity lens. Aging Board members and workgroup leaders completed the GARE training. • The seven MAP workgroups continue to meet quarterly to keep stakeholders and community members involved in moving the goals, strategies and objectives forward. This has been a key component to the success of the MAP process. • Orange County was represented by the Department on Aging Director and the BOCC Chair at the Governor's Age My Way Summit for our MAP planning efforts. • UNC Partnerships in Aging completed an evaluation of the 2017-22 MAP. 90% of the goals were either completed or substantial progress had been made on them in the past 5 years. • 2017-22 MAP was featured in the Journal of Elder Policy— Spring 2022. • Continue to offer the Annual Direct Care Worker awards. This type of recognition is needed more than ever with the dire shortage of direct care workers in our county and across the state. • Dementia Friendly Business Campaign continues with a feature on ncIMPACT on PBS NC about the dementia work that is happening in Orange County. 4 • March 2022 Senior Center operations resumed to pre-pandemic capacity levels. Some programs are continuing to be offered in a virtual or hybrid format due to demand and new service requirements from the NC Division of Aging and Adults Services. • Seymour and Passmore Centers received National Reaccreditation from the National Institute of Senior Centers. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Provide Orange County representation to the Triangle J Area Agency on Aging Board and the Senior Tar Heel Legislature. Board Representatives work on developing legislative priorities for the local, regional and state levels. • Keep community partners up to date on the Master Aging Plan, including providing quarterly updates of the MAP matrix. Make recommendations to the BOCC of potential legislative issues to be included in the Orange County legislative agenda. • Review and provide recommendations on applications for the County's Outside Agency Grants. Describe this board/commission's activities/accomplishments in carrying out BOCC goals)/priorities, if applicable. Through the MAP process this board addresses the BOCC goals of promoting and protecting the well- being of all older adults, including addressing diversity, economic issues and the ability to age in community. The Aging Board is committed to endorsing board applicants that reflect the diversity of Orange County and its older adult population. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? This board has representation on the Nursing Home and Adult Care Home Community Advisory Committee and also has representation on the Intergovernmental Parks and Recreation Commission. Three representatives of this board serve on the TJCOG-AAA Advisory Board on Aging. Identify any activities this board/commission expects to carry out in 2023 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). This board will continue to advocate for affordable senior housing; improvement of the quality of care in long-term facilities, including supporting efforts to strengthen the direct care work force; expanded transportation for rural Orange County; and continue implementation of the 2022-27 Master Aging Plan, with specific focus on meeting our goals related to racial equity as named in the plan. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • Need for more affordable and accessible senior housing, especially rental units and an emerging concern of the number of seniors living in sub-standard housing. • Continue work on improving the quality of care in long-term care facilities within the county. • Further development of a dementia capable county including partnerships with local businesses and other non-profit organizations. • The level of financial insecurity of older adults, including the emerging issue of older adults needing to remain in the work force. Collaboration with DSS and DoA Employment Specialist for more employment training. • Addressing the increasing need for in-home services and supports, including the needs of older adults serving in caregiving roles and the shortage of direct care workers. • Addressing issues that have surfaced as a result of the pandemic, including social isolation, hoarding, access to services, caregiver burden, persons aging alone in our community, serving long-COVID older adults and the increasing frail older adult population. 5 NAME OF BOARD/COMMISSION_Orange County Adult Care Home Community Advisory Committee Report Period January 2022-December 2022 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Orange County Adult Care Home Community Advisory Committee Person to address the BOCC and contact information: Shade Little shadekslittle(a)-gmail.com 919-967-7371 Primary County Staff Contacts: Autumn Cox, Long Term Care Ombudsman, Triangle J Council of Governments Kim Lamon-Loperfido, Aging Transitions Administrator, Department on Aging How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? The committee meets in full, four times a year to conduct regular business. Sub-groups conduct quarterly visits to assisted living facilities and make annual visits to family care homes (defined as less than six residents). Information from visits is shared regularly between committee members and the Ombudsman via phone or email. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The committee meets in full, four times a year to conduct regular business. Sub-groups conduct quarterly visits to assisted living facilities and make annual visits to family care homes (defined as less than six residents). Information from visits is shared regularly between committee members and the Ombudsman via phone or email. 6 What are your Board/Commission's most important accomplishments? The most important accomplishment was keeping the committee intact. We currently have three members in total. We all attended the Reentry Training in July. This past year the committee of volunteers made some long overdue visits to area long term care facilities. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. Reentry Training, July 2022 Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. Our Committee's activities and accomplishments continue to align closely with the Goal 1 of the BOCC's FY2016-17 work plan: "to ensure a community network of basic human services and infrastructure that maintains, protects and promotes the well-being of all county residents, and particularly the gaps in quality and quantity of long-term senior care (and especially low-income seniors)." Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? We work closely with the Nursing Home Community Advisory Committee in initiatives and activities, and with the Department on Aging. When they are held, the Aging Transitions Administrator regularly attends our bi-monthly full committee meetings, providing us with relevant information and updates from that department. In 2023, the chair will attend the Nursing Home CAC meetings. Identify any activities this board/commission expects to carry out in 2023 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). 1/ Restart AND continue quarterly visits to all assisted living facilities and annual visits to all family care homes in Orange County. 2/ Conduct collaborative meetings with facility administrators or corporate managers to inform them of our visit findings, particularly those that impinge on or fail to fulfill the rights of their residents. 3/ Encourage members of the County Board of Commissioners to join us on visits to the county's LTC facilities, to glean firsthand knowledge of their conditions. 4/ Collaborate with the Department of Aging's Volunteer Connect 55+ program to increase community volunteer linkages with the county's ACHs and FCHs. 5/ Identify and train new volunteers as needed to fulfill the goals of the committee. 7 What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? THESE ARE ISSUES WE HAVE HAD EVERY YEAR. 1/ We will continue our efforts at raising the regulatory expectations for our long-term care facilities. For example, there are still no handicap accessible door requirements nor resident to staff ratios. 2/ We remain concerned about the neglected conditions of many of our Orange County LTC buildings. We routinely find no emergency power generators, resulting in such dangerous behavior as residents having to be carried down from upper floors when the power is out and elevators not working. There also continue to be reports of foul odors of urine, mold and strong cleaning products in halls and rooms of residents, and complaints about food, with some residents reporting food shortages if they are last to be fed (with sandwiches substituted for dinner). 3/ We hope to find that the Department on Aging's Master Plan will include projects related to our long-term care facilities. 8 NAME OF BOARD/COMMISSION: Orange County Nursing Home Community Advisory Committee Report Period January 2022-December 2022 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Orange County Nursing Home Community Advisory Committee Person to address the BOCC and contact information: Jacqulyn Podger, Chair, Email: jacannpod@gmail.com Primary County Staff Contact: Autumn Cox, Long-Term Care Ombudsman, Triangle J Council of Governments, Kim Lamon-Loperfido, Aging Transitions Administrator, Orange County Department of Aging How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Business meetings are scheduled quarterly on the first Tuesday of the month. Nursing home assignments provide for designated committee members to visit each of the five nursing homes in Orange County quarterly. In July 2022 visits resumed post pandemic. These visits are unannounced and occur at various times and days of the week for maximum coverage. 9 Brief Statement of Board/Commission's Assigned Charge and Responsibilities. • Raise awareness about residents' rights issues. • Assist the Ombudsman in grievance resolution regarding resident rights issues. • Make official unannounced quarterly visits to each nursing home. • Remain informed about living conditions and quality of life for residents living in Orange County nursing homes. • Prepare and submit official reports on visits to nursing homes. Approved reports are posted on the county website. • After visitation is complete, CAC members meet with administrators or designee. • Work with the County Department on Aging and the Triangle J Ombudsman regarding programs to improve living conditions and quality of life for residents of nursing homes. • Serve as an influencer to activate the community to support and improve quality of life for older adults living in nursing homes. Facilitate engagement of community volunteers for this purpose. • Promote activities in nursing homes that support resident well-being and reduce social isolation. What are your Board/Commission's most important accomplishments? Nursing Home visits resumed in July 2022. Covid Training was provided by the Triangle J Ombudsman prior to the resumption of visitations. Training included Infection prevention and control, personal protective equipment, and hand hygiene List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Attended Triangle J Leadership trainings as well as other mandated trainings and completed assigned readings. • Resumed site visits July 2022, reporting, and attending business meetings. • Partnered with the OC Department of Aging to implement objectives from the 2017-2022 Master Aging Plan. An example is objective 3.5: Activate the community to support and improve the quality of life for older adults living in long-term care settings. • Resumed recruitment for the CAC. 10 Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. See above answers Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? The Committee works closely with the Orange County Advisory Board on Aging and the Orange County Adult Care Home Advisory Committee. Identify any activities this board/commission expects to carry out in 2023 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). • Committee will continue collaborative partnerships. • Committee will continue to support the goals and objectives of the Orange County master Aging Plan. • Committee will continue to recruit members to fill 5 vacant positions. • Committee will continue work to support resident rights in long-term care facilities. • None of these activities will have a fiscal impact. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? The committee will focus on quality of life for residents and will encourage community member awareness and involvement in actions that will improve quality of life and support resident rights. Orange County CAC continues to serve long-term care facilities with significant staff shortages and management turnover which have a negative impact on care 11 Recruitment of CAC members continues to be a concern for the present and to ensure future participation. An increase in membership is needed to accomplish stated goals and provide for continuing committee responsibilities as well as future initiatives. High vacancy numbers in this area set the nursing home and adult care committees apart from other citizen advisory committees. 12 NAME OF BOARD/COMMISSION Board of Health Report Period January 2022-December 2022 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various advisory boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Board of Health Person to address the BOCC and contact information: Keith Bagby, Chair Primary County Staff Contact: Quintana Stewart, Health Director How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Board meets once monthly except for July and December. Subcommittees normally meet at a minimum quarterly, however due to the ongoing COVID response and shortage of staff, these meeting were temporarily suspended. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Board of Health is the primary policy-making and adjudicatory body (NCGS 130A-39(a) (powers and duties of the boards of health) and NCGS 130A-24 (appeals), for the health department and is charged to protect and promote the public health of Orange County. 13 What are your Board/Commission's most important accomplishments? ➢ COVID Response: OCHD continues to engage community partners in addressing Access to Care, Health Behaviors, and Health Equity. o Facilitated the Health Equity Commission (HEC)— a collaborative of Human Service County Departments and Partners across the County that worked to ensure all communities had access to testing, vaccination and treatment. o Maintained the State's highest vaccination rate and currently the State's highest vaccination rate for the COVID bivalent booster. ➢ September 2022 - Board of Health Amended the Orange County Groundwater Protection Rules. The Orange County Board of Health adopted local Rules in 1980 for the protection of the groundwater and the Orange County community that drinks groundwater. Changes to Session Law effective October 1, 2022 prompted the need to amend local rules with regard to the following areas: 1. GROUTING: Recent changes to the legislation governing the construction of water wells in North Carolina require a revision to local grouting policy. 2. MONITORING WELLS: NCDEQ has statutory and regulatory authority to assess and to remediate groundwater contamination, including exercising professional judgement to instruct responsible parties where monitoring wells should be placed on affected properties. Sometimes, these Rules have come into conflict with Orange County's setback requirements. NCDEQ's authority for groundwater assessment and remediation requirements comes from 15 NCAC 2L .0404, .0405, .0406, and .0407 which otherwise meet the requirements of 15 NCAC 2C .0108 (the State's construction Rules). The local Rules will reflect their authority but remain as local standards of construction. • Family Success Alliance (FSA) & the Gateway Collaborative- In January 2022, the Orange County Health Department (FSA), Orange County DSS, the Department of Housing, Human Rights and Relations, the Hillsborough Police Department and Orange County schools formed a collaborative to discuss and address issues experienced by residents of the Gateway Village Community. This is a privately owned HUD property. A majority of the residents of the Gateway Village Community are African-American single mothers. The community has a history of various issues to include poor living conditions, domestic disputes and violence, substance and alcohol use/abuse, recurrent Child Protective Service involvement, underemployment and barriers to accessing resources to include literacy and transportation concerns. Historically, the residents of the community have often demonstrated a lack of trust for county government programs and law enforcement. Of equal concern to the collaborative was the property owner's failure to address structural and environmental issues of the apartments. 14 To better understand the needs of the community, the collaborative recognized the importance of hearing directly from the residents of the community in regards to their needs and desires. The collaborative created a community needs assessment to gather input from residents, hosting several community events and meeting with residents in person to obtain feedback over the span of 2-3 months. Some of the major themes included concerns about environmental hazards, slow maintenance response times, the overall safety of the neighborhood and lack of resources available to the community. Nearly all parents expressed a desire for enrichment and academic activities for the children. Also noted was interest in employment and education support for adults. Collaborative members also met with the property managers and maintenance staff to get information on what they believed to be the community's greatest needs. The property staff mentioned that mental health support, adult education and child enrichment activities were all great needs of those within the community. It was also noted that some residents didn't feel safe being outdoors due to reported drug activity and violence. The property managers agreed that working with the collaborative would be beneficial to the community. As a result of the information gathered from the community assessments, property managers and agencies of the collaborative who frequently serve the residents, the OCHD and DSS requested to lease an apartment on the property to serve as a resource center for the community. County Manager supported and approved the request. The lease was signed in June 2022 and is currently in operation. To date activities of the resource center include: o The elementary school districted for this community is implementing tutoring and other afterschool enrichment activities for children in need. o DSS social workers and Health Department staff are available to meet with clients at least two days a week in person and via appointment to address needs for those without transportation. o The resource center has (2) desktop computer and (4) laptops available for the use of residents during office hours. o To support adult education and workforce development, Orange Literacy will begin offering assistance for those in need of one-on-one tutoring in preparation for enrollment in a GED class or to take the test. o There is a diaper bank and feminine hygiene products for those in need. o The local foodbank and thrift store is also partnering with the collaborative to provide items as needed. o Local law enforcement utilizes the site to provide a presence that helps community members feel safer. Police officers are frequently onsite and engaging with the community for planned events. The collaborative is working to partner with a local mental health agency to provide onsite individual therapy sessions and crisis support. The team has been working with a group of UNC Capstone students to complete a literature review of affordable housing metrics and programs for communities similar to the 15 Gateway Village. Results from the Community Needs Assessment were shared with the students to assist in the formation of metrics to communicate the impact of our work and identify needed strategic steps for desired outcomes. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. Community Health Assessment — Conducted every 4 years; currently planning for 2023 Assessment due to NC DHHS in March 2024 ➢ Financial Reports and Billing Dashboards — Quarterly Review ➢ Budget — Annual Review ➢ Outside Agency Funding Request — Annual Review ➢ Alliance Annual Report — Annual Review ➢ Advisory Board Summary Report — Biannual Review ➢ OCHD Racial Equity Commission (REC) — Annual Update ➢ Policy Review — Annual Review ➢ Communicable Disease Report — Annual Review ➢ Child Fatality Report — Annual Review ➢ Tobacco Prevention Program — Annual Update ➢ Health Director Annual Performance Review ➢ BOH Reappointments — Chair and Vice Chair— Annual Review ➢ Healthy Carolinians of Orange County— Annual Update ➢ BOH Meeting Schedule — Annual Review ➢ Delinquent Accounts — Annual Review; resumed in 2022 after a brief pause in 2021 due to pandemic moratoriums Immigrant and Refugee — Annual Update Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. Ensure a community network of basic human services and infrastructure that maintains, protects, and promotes the well-being of all county residents ➢ BOH is the primary policy-making and adjudicatory body for the Health Department and is charged with protecting and promoting the public health of Orange County residents. Promote an interactive and engaging system of governance that reflects community values ➢ The Board of Health worked with Environmental Health to plan and participate in a Community Fair for the Gaines Chapel Neighborhood. The Board was also instrumental in the development of a survey for this community to assess need/desire to connect to public sewer in the area. Invest in quality County facilities, a diverse work force, and technology to achieve a high performing County government ➢ OCHD continues to offer dental services on the Mobile Dental Unit two days a week at Southern Human Services in Chapel Hill. 16 OCHD in collaboration with AMS continues to work on renovations in the clinic area at the Whitted Human Services Building to improve check-in process for patients/visitors. Create, preserve, and protect a natural environment that includes clean water, clean air, wildlife, important natural lands, and sustainable energy for present and future generations The Board Amended the Orange County Groundwater Protection Rules to be in alignment with recent changes to session law that would have conflicted with existing local rules. These changes primarily affected grouting procedures for construction of water wells and compliance with setback requirements for placement of monitoring wells on affected properties. Ensure a high quality of life and lifelong learning that champions diversity, education at all levels, libraries, parks, recreation, and animal welfare The BOH arranges educational sessions every month during meetings to learn more about the community at-large, OCHD programs and services, and other opportunities to learn about programs across the state. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? The Health Director serves as the designee for several Board activities and collaborative initiatives. The Board receives monthly updates via the Health Director's Report, which shows meetings, presentations, and other activities completed each month. Some of the local boards and governing bodies that the Board of Health/Health Department have worked with during this reporting period include: o BOCC o Alliance o Carrboro Town Council o Chapel Hill Town Council o Chapel Hill-Carrboro City Schools Board of Education o DEAPR o Family Success Alliance o Healthy Carolinians of Orange County o Hillsborough Board of Commissioners o Jail/Mental Health Subcommittee o Justice Advisory Council o Orange County Partnership for Young Children o Orange County Schools Board of Education ➢ Other Board that BOH members sit on: o Orange County Animal Services Advisory Board 17 o Orange Partnership Identify any activities this board/commission expects to carry out in 2023 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). ➢ Completion of the Community Health Assessment ➢ Completion of the BOH Strategic Plan ➢ Completion of the OCHD Departmental Strategic Plan Successful completion of Re-Accreditation Site Visit in January 2023 What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? ➢ The impact that finances, mental health, and students' education will have on the health of county residents as long-term recovery related to COVID- 19 continues. ➢ Challenges with Staff recruitment and retention are concerning. Health Department has a consistent vacancy rate of 15-17%. It has been hard to compete with surrounding counties and their pay rate. There is also professional shortages with nurses and dental hygienist. ➢ We are concerned about Medicaid Coverage for County residents once the Federal Public Health Emergency ends. Without Medicaid Expansion, this could affect approximately 3,000 residents in the County. They may be without coverage and/or need to re-certify/ apply to continue benefits. ➢ Continued concern with regard to capacity to address mental health needs of the community. ➢ Plans to increase awareness about the extension of Medicaid pregnancy Coverage, effective April 1, 2022. A pregnant woman remains eligible through the 12-month post-partum period regardless of changes, such as income or household size. ➢ Plans to continue work on substance use disorders and forthcoming initiatives supported by the Opioid Advisory Committee. ➢ The recent Medicaid Reform to Managed Care and quarterly direct payments has several challenges currently being addressed by the Health Directors Association, DHHS and the Prepaid Health Plan Providers. Local Health Departments across NC are struggling with timely and accurate payment for services. Review of preliminary data across the State show that approximately 31% of the Medicaid claims are mismanaged (erroneous denials, recoupments, overpayments & underpayments). All parties are in constant communication to find resolve to these issues to reduce impact of care for patients. 18 NAME OF BOARD/COMMISSION Board of Social Services Report Period January 2022-December 2022 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Board of Social Services Person to address the BOCC and contact information: Pat Garavaglia, Chair (919) 942-2120 Primary County Staff Contact: Lindsey Shewmaker, Human Services Manager How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Once per month Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Social Services Board: • hires the county social services director; • determines the director's salary (subject to approval of the board of county commissioners); • advises and consults with the director; • evaluates the director's job performance; • dismisses the director if his or her job performance is unsatisfactory or if his or her personal conduct is unacceptable; • appoints the fifth member of the social services board; • assists the county social services director in planning the department's proposed budget; • establishes county policies for public assistance and social services programs (consistent with applicable federal and state laws, regulations, and policies); • advises county and municipal authorities on the development of policies and plans designed to improve social conditions in the community; and 19 • carries out other duties and responsibilities as assigned by the General Assembly, the state Social Services Commission, the state Department of Health and Human Services, and the board of county commissioners. What are your Board/Commission's most important accomplishments? • 2022-23 budget approval • Policy formation and approval • Continued oversight for programs of human services List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Budget approval including review of relevant outside agency applications • Policy review and development • Evaluation of the DSS Director Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. • Budget approval • Policy formation and approval for programs supporting BOCC Goal 1 • Oversight for programs of human services Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? The Board does not currently meet with other advisory Boards although staff collaborate with other human services departments. Identify any activities this board/commission expects to carry out in 2023 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). The Board of Social Services will continue to oversee operations of the Department of Social Services as staff carry out programs of human services. (Goal 1, Priority 4) The majority of the budget for Social Services relates to this goal. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? 1. Child Welfare Placement Options and Support for Out of Home Placements Statewide there have been significant problems finding appropriate placements for children in DSS custody resulting in children with no place to go. Staff have 20 worked to develop an emergency strategy but other options are needed to provide stability to the system and reduce the burden on staff. Staff are also working on policies and strategies to enhance support for kinship placements and increase family time. All of these efforts are designed to decrease the length of time children are in out of home placements. 2. Staffing Recruitment and Retention DSS continues to have difficulty recruiting and retaining qualified staff. The number of candidates applying for positions has been lower than in recent years and many are not accepting offers because they are not competitive with their current salary. 3. Adult Services Program Issues There are complicated cases involving vulnerable adults that are difficult to manage. Staff are working on identifying gaps in services across the County to address the needs of vulnerable adult populations. The goal is to create strategies to help those individuals live safely and in the least restrictive setting possible. The Board of Social Services is concerned with the numbers of Orange County residents in need of services and potential impacts on vulnerable and disenfranchised residents. The Board wants to be certain that the critical programs and services provided by the Department of Social Services can continue to operate and that residents of Orange County are able to access the services they need. 21 NAME OF BOARD/COMMISSION: Parks and Recreation Council (PRC) Report Period January 2022-December 2022 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Parks and Recreation Council Person to address the BOCC and contact information: Gina Reyman, Chair (glreyman(a-)icloud.com) Primary County Staff Contact: David Stancil, DEAPR Director How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? The first Wednesday of each month (except for January and July), plus a biennial joint town/county advisory board meeting (slated for spring/fall 2023 hosted by Town of Chapel Hill). Participate in semi- annual InterGovernmental Parks Work Group. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Council serves as the advisory board for provision of parks facilities and recreation programs. It shall suggest policies, within its powers and responsibilities as stated in Article 26 of the Code of Ordinances. The Council shall consult with and advise the Board of Commissioners and staff in matters affecting recreation policies and programs, advise on the acquisition of parkland and lands for recreation programs, and advise on long-range planning for recreation and parks, including the development of plans, studies and reports. 22 What are your Board/Commission's most important accomplishments? The Council was the lead advisory board for the Parks and Recreation Element of the County Comprehensive Plan, and worked with staff to develop the Parks and Recreation Master Plan 2030, adopted by the BOCC in November 2014. The Council annually reviews Outside Agency funding requests, scoring and evaluating applications proposing to provide parks or recreation services. In addition, the PRC began receiving regular reports and providing feedback on Mountains to Sea Trail progress in 2019, and receives quarterly updates on Recreation programs and activities from staff. The PRC has also advised the Board and staff on a variety of topics, including: • Advise on planning, design and construction of new park facilities. • Review construction/opening plans for Blackwood Farm Park and other new facilities • Provide feedback on Lands Legacy Action Plans as relates to new parks and public open space • Hearing from local residents about community recreation or park facility needs, developing recommendations regarding same as needed • Capital funding recommendations for parks/open space (Capital Investment Plan) • Sponsor of the annual Nature of Orange Photography Contest • Periodic site visits to County parks, including one meeting on site per year • Review and feedback on recreation and athletic programs List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Serve as Mountains to Sea Trail (MST) Advisory/Steering Committee (quarterly review/reports) • Co-sponsor, "Nature of Orange" Photography Contest • Review of Outside Agency funding recommendations (recreation) • (Biennial) Joint county/town P&R advisory boards meeting • Support for department functions and special events • Review of annual Capital Investment Plan proposal for parks • Receive report and provide feedback on Recreation and Athletics programs • Receive annual report on Parks and Trails facilities • Prepare Annual Report and Work Plan for BOCC • Receive requests from county residents and organizations for local recreation facility needs, and develop recommendations for the BOCC Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. The PRC was the lead advisory board for the Parks and Recreation Element of the Comprehensive Plan, and regularly reviews progress toward the Comprehensive Plan goals" 23 The PRC also was the lead advisory board in the creation of the Parks and Recreation Master Plan 2030. (Goal 5) The PRC reviews site plans for major subdivision applications in the county's jurisdiction. As needed, recommendations are made on potential land dedication for parks and open space. (Goal 5) The Council reviews plans and advises on new park construction and openings (such as Blackwood Farm Park, Hollow Rock Nature Park), and participates in park master planning efforts. (Goal 6) Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? During the Covid-19 pandemic and its aftermath, collaboration activities were necessarily curtailed. However, the Council regularly collaborates with the Commission for the Environment and the Intergovernmental Parks Work Group, and also shared information with the Board of Health on the opportunities for linking healthy lifestyles and parks. The PRC regularly meets with its sister advisory boards in the three towns, with the next session coming in March 2023. The Council also advised and reviewed information from the Historic Preservation Commission, Orange County Sportsplex, the Town of Hillsborough, Fairview Community Watch, the Occoneechee Tribal Council and the Alliance for Historic Hillsborough (River Park). Identify any activities this board/commission expects to carry out in 2023 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). Beginning mid-2022 and continuing until June 2023, the PRC's primary work topic is the "Mid-Plan Review" of the 2030 Parks and Recreation Master Plan (adopted in 2014). The Council is reviewing past findings and recommendations, assessing progress toward these goals, and identifying changed conditions and emerging trends. The end product will be a report in June 2023 that assesses all of the above topics and suggests changes or modifications needed as the County is midway through the plan period. In other activities, the Council has been briefed on the Perry Hills MiniPark and plans to participate in the planning efforts for this park, and also will be engaged in creating the scope of work for a Bicycle, Pedestrian and Trails Plan to be started in Fall 2023. The year 2023 has been designated as the Year of the Trail in North Carolina, and the PRC plans to help promote activities toward trail 24 recreation and development throughout the year, beginning with asking the County to join the "NC Great Trails Coalition." The Council would also look into sponsoring quarterly public hikes at our parks with trails. Continued review and advice on the Mountains to Sea Trail progress, and Outside Agency review will again be major areas of energy, along with the 2023 Nature of Orange photography contest. In the fall of 2023 it is estimated that new park planning efforts may be underway, and the Council would be involved in this as well. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • Reiterate the need to move forward with a bicycle/pedestrian/trails plan beginning in FY 23-24, with a scope of work creating this spring. • The County's Ione recreation center, the Central Rec Center on West Tryon Street in Hillsborough, is now 65 years old. In the Capital Investment Plan is a proposed additional recreation center for indoor activities, planned to work in conjunction with the existing center. As the County Facility Master Plan efforts continue, the need for a new center is being discussed. The current center has been maxed out for several years now in terms of space, with the County unable to serve the existing demand from its residents. Any new center should take into consideration not just the replacement of the 1957 facility but needed additional space to accommodate existing and future demand. • Pickleball and outdoor courts to accommodate this growing sport is an emerging trend that is actually already upon us in 2022. The County should expedite opportunities to create more courts. • In reviewing the adopted Parks and Recreation Master Plan 2030, there are a number of instances where greater coordination and facility sharing is suggested with both 1) the Orange County Sportsplex and 2) Orange County Schools. Both concepts are not new ideas, but little in the way of outcomes have been achieved. The Council would like to pursue these discussions anew with a focus toward achieving result-oriented outcomes. One example of potential coordination with the schools (also applicable to expansion without parks) is the creation of pollinator gardens and habitat. This is a low-cost/high reward activity that will be an ongoing benefit. • In a similar vein, the potential for the County and towns to work together on joint parks and facilities is more appropriate than ever before. There are scheduled projects in the CIP that offer the opportunity to pursue joint initiatives. • Survey responses to the 2014 Master Plan indicated a strong interest in a swimming pool, but the questions and responses did not provide context on what that meant. It would be useful to do follow-up survey work to see what type of facility is being suggested or is of interest. Once explored, this could also be an example of a joint venture between towns and County - that could serve both town and rural residents. 25 NAME OF BOARD/COMMISSION: Historic Preservation Commission Report Period: 2022 ORANGE COUNTY ADVISORY BOARDS & COMMISSIONS ANNUAL REPORT / WORK PLAN FOR THE COUNTY COMMISSIONERS Board/Commission Name: Historic Preservation Commission (HPC) Person to address the BOCC at Retreat (if requested) and contact information: Paul Noe Primary County Staff Contact: Department of Environment, Agriculture, Parks and Recreation Peter Sandbeck (Cultural Resources Coordinator): 245-2517 psandbeck@orangecountync.gov How many times per month does this commission meet, including any special meetings and sub-committee meetings? Regular meeting: one each month (4th Wednesday) Book subcommittee meetings every other month (date varies) Brief Statement of Commission's Assigned Charge and Responsibilities. The Historic Preservation Commission (HPC) is charged with the identification, inventory and protection of architectural and archaeological sites in the County, with publishing and/or offering online records of this inventory, and advising the Board of County Commissioners on matters pertaining to historic preservation. The HPC is also charged with providing guidance and a forum for public comments on National Register nominations and administering the Local Landmark Program. What are your Commission's most important accomplishments? • Ridge Road School National Register Nomination: completed the first phase of a project to research and document this historic two-room Black schoolhouse built in 1932. The HPC's consultant submitted a comprehensive report to the State Historic Preservation Office, which is the first step to having the school placed on the National Register of Historic Places. • Historic Resources Book Project: The HPC is nearing completion of its major project to publish a book documenting the historic resources of Orange County and Hillsborough, working in partnership with the Alliance for Historic Hillsborough. The author has researched and written entries for over 225 historic properties, along with drafts of the historical and architectural essays to be included in this publication. We have contracted with a highly qualified book design firm to complete the layout, design and indexing of the book. • Cedar Grove School National Register Nomination: The HPC completed its project to place the historic Cedar Grove School on the National Register in 2020. Built in 1951 as the county's first consolidated school for African Americans; now serves as the Cedar Grove Community Center. • Schley Grange National Register Nomination: Completed a project to have the historically significant Schley Grange Hall nominated to the National Register of Historic Places in 2020. This was funded jointly by the Grange and County through Lands Legacy program. The Grange celebrated this event by holding a major ceremony on the grounds in September, 2021. 26 • New Local Historic Landmark Properties: The HPC approved four diverse historic resources for landmark designation; research reports were submitted to the State Historic Preservation Office in 2022; these properties will be submitted to the BOCC in 2023 for approval: 1. Harvey's Chapel AME Church and historic cemetery: 191" century African American cemetery and the site of the first 1890s church, as well as the present 1940s church building. 2. Old Eno Quaker Cemetery: traditional burying ground for first Quaker settlers in area, dating back to 1750s, with early gravestones and archaeological remains of the first meeting house. 3. David Faucette House: One of the best-preserved of the county's antebellum houses, built about 1830 on the banks of the Eno River, featuring fine original woodwork and finishes. 4. Davis Farm Cotton Gin: the county's only surviving cotton gin and press, dating to around 1880. • Historic Preservation Hands-On Workshops: The HPC continues to host popular annual hands- on training workshops to instruct craftspeople and homeowners in the care of historic buildings. The most recent workshop, held in Oct. 2022, focused on restoring and repointing historic brickwork, in partnership with the Burwell School Historic Site. • Historic Courthouse Archaeology and Preservation Project: Sponsored an archaeological survey of the Old Courthouse Square, using ground penetrating radar (GPR). Contracted with an architectural historian to carry out research about Old Courthouse and Square as part of upcoming CIP project. Partnered with the State Archives to digitize historic Commissioner minutes, 1868-1940; research/write a report telling the full story of the Courthouse. (ongoing) List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Submits annual report of all preservation activities to the State Historic Preservation Office to meet federal requirements needed to maintain the County's status as Certified Local Government. This allows the County to apply for federal grants for historic preservation activities • Partners with local history groups to hold/assist in producing educational and informational programs that encourage and promote historic preservation as a tool to preserve and enhance community character, slow down sprawl and encourage smart growth. • Administers the Orange County Local Historic Landmark Program, including reviews of proposed restoration work or additions through Certificates of Appropriateness. • Annual review of Outside Agency grant applications from non-profit organizations seeking county funding assistance for historical or cultural programs and projects. • Conducts reviews of proposed new public infrastructure projects that might have an impact on historic resources, including cell towers, pipelines and transportation projects> Describe this commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. Goal Two: Promote an interactive and transparent system of governance that reflects community values. Priority 7: Improve intra-and intergovernmental coordination, cooperation and collaboration. • The HPC and the Town of Hillsborough worked together to establish a joint review process for projects affecting cultural resources. The HPC continues to work with Hillsborough and Carrboro to develop a process for designating historic landmarks in the ETJ's. Goal Three: Implement planning and economic development policies which create a balanced, dynamic local economy, and which promote diversity, sustainable growth and -2 - 27 enhanced revenue while embracing community values. • The HPC's major activities (Local Historic Landmarks, historic resource inventory and mapping and education/public programs) provide support and input for a range of planning and heritage tourism initiatives that help ensure that historic preservation continues to be integrated into the county's planning process to protect historic resources. • The Historic Resources Book will have a significant impact on cultural resource and heritage tourism in the county. The promotion and sales of the new book can be used to highlight our many historic resources, attractions and sites of cultural significance. The timing of this publication will coincide with the approach of the America's 250' celebration, helping to promote our local historic and cultural resources for visitors. Goal Five: Create, preserve, and protect a natural environment that includes clean water, clean air, wildlife, important natural lands and sustainable energy for present and future generations. Priority 15: Complete stewardship and management plans for Lands Legacy. • The HPC has been actively involved in the stabilization and ongoing preservation work of the historic buildings at the County's park sites, with a special focus on Blackwood Farm Park. The collective expertise of HPC members and staff are of great value in helping the County preserve its important historic structures parks and elsewhere. Identify any activities this commission expects to carry out in 2023 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities? • Promote diversity in the Landmark and National Register Programs: The HPC will continue its aggressive effort to recognize more diverse historic resources through the Local Historic Landmark and National Register programs, with special focus on African American sites and other overlooked or threatened historic resources. The HPC seeks to generate at least two new landmark and/or National Register applications per year (No fiscal impact—already budgeted in the Lands Legacy program funding) • Historic Resources Book Project: The HPC plans to complete its historic resources book, in partnership with the Alliance for Historic Hillsborough, to be printed in late 2023. The text is now completed. The Alliance has contracted with a book designer to handle the book production work. The Alliance and the HPC are working together to raise the balance of the funds needed for the printing costs. (No fiscal impact—county share budgeted in past years) • County Historic Marker Program: The HPC formed a subcommittee to explore possible ways to develop a County Historic Marker Program, to create both physical and digital markers modeled on other successful marker programs, to be enhanced with map-driven programs linked to web sites and phone apps (No fiscal current impact during planning stages) • North Carolina Celebration of the USA 250th Anniversary: The HPC will participate in state and local planning efforts to prepare for the 250th anniversary of the American Revolution in 2025-2026. The HPC will coordinate with other local historic sites and museums. • Increase focus on Archaeological Resources: Our county possesses a wealth of historic and pre-historic archaeological resources that illuminate the history and culture of all our people, from the Indian cultures to our earliest African and European settlers. The HPC will pursue projects to raise public awareness about these significant resources (No fiscal impact) • Old Courthouse Historical and Architectural Research: the HPC will continue its long-range -3 - 28 project to document the history of the Old Courthouse and to learn about the many alterations made to the building over time, in preparation for a future CIP project. The goal is to develop historical exhibits about the courthouse and to illuminate the many events and activities that took place there. (Funding for research phase approved in prior budget year). • Dendrochronology Project: The HPC and the Alliance for Historic Hillsborough obtained a private foundation grant to help fund the use of this scientific process that involves the analysis of tree ring data to determine the age of the original timbers found in historic buildings. This ongoing work supports the historic resources book project by providing accurate construction dates for significant historic properties. (No fiscal impact) What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • Abandoned Black burial grounds: There are numerous abandoned informal Black burial grounds scattered across the county, many of which contain the burials of those who were enslaved. These are often unmarked or poorly marked and known only to neighboring landowners, genealogists or elderly descendants of those buried in these sacred places. They need to be properly identified, researched, mapped and protected through fencing, surveying and marking boundaries, and permanent interpretive markers. • County historic marker program: The HPC sees a need for a county-wide historic and cultural marker program, modeled on other successful marker and map-driven programs that are linked to web sites and/or phone apps. The goal is to provide historical content in an accessible/interactive format about historic and cultural resources, places, and people, and their communities that are underrepresented by the existing state marker program. African American communities are especially endangered and need to be recognized. This should be developed in collaboration with other local governments. (No fiscal impact at this time) • Need for a small grant program to help preserve endangered rural historic resources: Numerous endangered historic structures and abandoned Black burial grounds in rural areas merit preservation or protection or they will soon be lost, effectively erasing much of the county's diverse history. There is a need for a small-scale grant program to assist owners with essential preservation work. The HPC plans to seek grant funding to help start this program, with modest levels of County funding, to address the following resources: • Abandoned Black burial grounds: In the case of cemeteries, the goal is to better identify them, survey them to halt encroachments, and recognize them with interpretive signage. • Historic Black schools: The few remaining historic two-room Black schools that closed in the 1950s are seriously threatened. Most stand on farms and are being used as storage buildings or just deteriorating, and thus, owners cannot justify paying for costly repairs. • Historic log houses and farm buildings: Many deteriorated historic log cabins and farm buildings will be lost in the next decade due to ongoing rot and termite damage; these humble buildings tell important stories about the county's history. Most of these are on farms, and are no longer used; it's hard for owners to justify making costly repairs. • Historic dairy farm buildings: Orange County now has one remaining small dairy operation, a drastic decline in number since the 1960s, when there were over 100 active dairies. As a result, the iconic barns and other structures that supported dairy operations are disappearing from the rural landscape. - 4 - 29 NAME OF BOARD/COMMISSION: Agricultural Preservation Board Report Period: January 2022 — December, 2022 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS Board/Commission Name: Agricultural Preservation Board (APB) Person to address the BOCC at work session- if applicable- and contact information: Dr. Jane Saiers Primary County Staff Contact: Peter Sandbeck, DEAPR staff support How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Once every other month, on the third Wednesdays of January, March, May, July, September and November. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Board's mission is "to encourage the voluntary preservation of farmland from non-farm development, recognizing the importance of agriculture to the economic and cultural life of the county." The Agricultural Preservation Board (APB) serves as the County's advisory board for agricultural issues and administers the Voluntary Farmland Protection Program. The APB advises the Board of Commissioners on agricultural development and farmland preservation, sustainable agriculture, emerging trends in agriculture, and other initiatives to help ensure that farming continues to be a viable activity here. The APB makes recommendations on proposed Voluntary Agricultural Districts (VAD) and Enhanced Voluntary Agricultural Districts (EVAD). The APB is responsible for preparing and updating the Countywide Agricultural Development and Farmland Protection Plan, and the implementation of the agricultural sections of the Orange County Comprehensive Plan, Natural and Cultural Systems Element (in conjunction with other agricultural agencies). What are your Board/Commission's most important accomplishments? • In 2022, the APB reviewed and recommended approval for 9 additional farms as Voluntary Agricultural District and Enhanced Voluntary Agricultural District farms, adding 367 acres to these programs after being approved by the BOCC. This increased the total enrollment in both programs to 17,212 acres on 147 farms throughout the County (14,596 in VAD and 2,616 in EVAD). 2 30 • Formed a subcommittee to assess the ongoing loss of productive farmland across Orange County as documented in USDA and GIS data, and to identify best practices and policies to support farmland preservation in the County. Findings will be presented to the BOCC in 2023. • Assisted Economic Development in reviewing and evaluating new applications for the Ag Economic Development Grant Program; two members of the APB serve on the grant review committee • Promoted participation in the Century Farm Program by assisting farm owners with the enrollment process • Continued installing new road signs to identify farms enrolled in the Voluntary Agricultural District programs, as well as to recognize participating farmers and increase program visibility • Continued to revise/update the County's Voluntary Farmland Protection Program Ordinance to conform to changes to NC General Statutes List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Reviews and approves applications from farmers seeking to participate in the VAD/EVAD program, every other month. • Hosts an annual breakfast for VAD landowners to recognize their efforts to preserve agriculture and to provide them with current educational information through presentations and programs. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. • The APB promotes, reviews and recommends new Voluntary Agricultural Districts and Enhanced Voluntary Agricultural Districts that help protect farmland (Comp Plan, Natural and Cultural Systems Goal 2). • The Board oversees the creation implementation of a long-term plan for agricultural development and farmland protection; an update of this plan is now underway. (Goal 2, Goal 5). • The APB makes recommendations on goals and objectives for the triennial Lands Legacy Action Plan (Goal 8). Identify any activities this board/commission expects to carry out in 2023 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). • Undertake the update of the County's Agricultural Development and Farmland Protection Plan, last produced in 2009, using new findings from our Farmland Preservation Subcommittee; the APB will seek a state grant to help fund this, requiring County matching funds of $8,000. • Initiate new efforts to communicate more effectively with the Planning 2 3 31 Department and the BOCC in matters relating to agriculture. • Continue to promote and recommend Voluntary Agricultural Districts and Enhanced Voluntary Agricultural Districts • Support continuation of the successful Farm-to-Table Event for approximately 300 students in local 4t" grades, held annually at Blackwood Farm Park • Enroll additional farm owners in the Century Farm Program through assistance with applications and deed research. • Purchase and install additional road signs to better identify farms in the Voluntary Agricultural District Program (existing and new farms) What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • The APB believes that the ongoing loss of prime agricultural land is a significant threat to the future of agriculture in the County. Former farms continue to be developed at an alarming rate in response to rising land prices, making it difficult or impossible for existing farmers to continue to make a viable living. Likewise, the cost of establishing a new farm is prohibitive. As a result, farmland throughout the county is being taken out of production and converted to residential use, which requires expanded use of County services at additional taxpayer cost. The APB Farmland Preservation Subcommittee is currently assessing the extent and rate of farmland loss and will present their findings to the BOCC. • The last large dairy farm in the county, Maple View, was sold in 2022, leaving only one active small dairy—a drastic decline from 117 dairy operations in 1954. Commodity milk prices are too low to support our local dairies through conventional production strategies. The APB will support efforts to promote interest in processing facilities to produce value-added dairy products. The loss of these dairy farms has contributed greatly to the growing loss of the County's farmland. • Agritourism continues to be an important way for farm owners to maintain their farms and diversify. The APB supports efforts to increase new agritourism opportunities to enhance farm income and attract visitors. • The average age of our farmers continues to increase, creating concerns about retirement and farm succession planning. Our "senior" farmers control a large percentage of our open farmland, creating the potential for a large decline in active farm acreage over the next decade. Rising land prices make it difficult or impossible for young farmers to take up farming. • The majority of the new farm operations being started in the County are small market farms, where crops are grown intensively on smaller parcels, to be sold locally at markets. There is an ongoing need for new processing and cooperative marketing opportunities to allow smaller farmers to supply large-scale customers, including local universities and schools. 3 32 NAME OF BOARD/COMMISSION Report Period January 2022-December 2022 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various advisory boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Commission for the Environment Person to address the BOCC and contact information: Veronica Penn-Beattie Primary County Staff Contact: Christian Hirni, Wesley Poole, David Stancil- Director, DEAPR How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? The board meets once per month (2nd Monday). No meeting is held during the month of July. Committees meet as needed during regular meetings. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. Purpose: to advise the BOCC on matters affecting the environment, with particular emphasis on environmental protection and enhancement. Other duties include: • Perform special studies/projects on environmental issues as requested by BOCC • Recommend environmental initiatives to the BOCC, especially of local importance • Study changes in environmental science and environmental regulations in the pursuit of the CFE's duties 33 • Educate the public and local officials on environmental issues What are your Board/Commission's most important accomplishments? • Re-assigned subcommittee for County Right of Way Task force, with two CFE volunteers to serve and promote the new committee (2022) • By request of the BOCC through a citizen concern, conducted research of local electric utilities allocation/distribution of "solar credits, and provided a letter to the BOCC describing differences between utilities, and the need to continue support of expanding solar in the County (2022) • Participated and provided several booths/educational activities for both the Carrboro Earth Day and Hillsborough Earth Evening celebrations (2022) • Reviewed and submitted recommendation for Piedmont Wildlife Center Outside Agency Funding Request Application (2022) • Reviewed and submitted recommendations for the 2021-2022 Climate Action Tax Grant application for Chapel Hill-Carrboro Schools (2022) • As directed by the BOCC, provided comments and recommendations regarding a large development proposal in Efland (Efland Station 2021) • Provided ranking and comments to the BOCC for three cycles of the Climate Action Fund program (2020, 2021, and 2022) • Signed Resolution of Support for the Eno New Hope Landscape Conservation Plan (2021) • Submitted priority recommendations for Lands Legacy Actions Plan 2021-2024 • Ranked and submitted preferences of first recipients for the first distribution of Climate Action Tax Funds FY2019-20. Ranking Funds for FY 2020-21 will proceed through December 2020/January 2021. • Planning the 2019 State of the Environment report and 12/4/19 Environmental Summit (2018, 2019) • Prepared resolutions for BOCC consideration concerning: Anti-Idling Campaign, Support for Carbon Fee and Dividend legislation, Request for NC to Divest from Fossil Fuel Corporations, Roadside Wildflower Conservation (2018) • Developed recommendations for the County's Climate Change Program scoring system (2019) • Requested the BOCC consider joining the Global Covenant of Mayors and Chairs organization concerned with global climate change (2018) • Wrote a series of climate change articles (2017) • Developed and posted a Facebook page (2017) • Edited and recommended a renewable energy resolution to the BOCC (2017) • Recruited UNC capstone students to assist with the 2019 State of the Environment report (2017) • Provided input on updates to the Lands Legacy Action Plan (2017) • Made recommendations to BOCC on UDO amendment to flexible subdivisions (2016) 34 • Initiated a series of newspaper articles on environmental issues featured previously in the Orange County State of the Environment report (2015-16) • Made recommendations to BOCC on 2016 bond package, the use of pesticides at County facilities, and incentives for energy efficient construction (2015) • Commented to Planning Bd. on proposed changes to impervious surface rules (2015) • Provided ideas for Public Services Announcements for County radio spots (2015) • Collaborated with others on energy conservation and mgmt. projects (2015-16) • Published the 2014 Orange County State of the Environment report (reports were previously completed in 2000, 2002, 2004, and 2009) • Convened Orange County Environmental Summit (2005, 2009, 2014, 2019) • Made recommendations to BOCC on food waste and solid waste tax district (2014) • Worked with Orange County Schools to introduce local environmental indicators into middle and high school science curricula (2004, 2009, 2014) • Hosted a Solid Waste Forum with the Chapel Hill Sustainability Committee (2013) • Co-sponsored The Nature of Orange photography contest (2012 - 2021) • Advocated for '/2 cent sales tax referendum for Triangle Region public transit (2012) • Compiled annotated bibliography of the effects of forestry on water quality (2012) • Developed sustainable landscaping and forest management policies for the administration of County-owned facilities (2010) List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Co-sponsor "Nature of Orange" Photography Contest • Liaison to Intergovernmental Parks Work Group • Review and comment on environmental issues (e.g., anti-idling efforts, fracking, biosolids application, water pollution, air quality, forest mgmt.) and other issues assigned by the BOCC • Identify priorities for the Lands Legacy Action Plan (natural areas and wildlife habitat) • Conduct special studies pertaining to Orange County environment (e.g., energy efficiency/sustainability, forestry effects on water quality, herbicides and native flora) • Conduct environmental education outreach events (e.g., Earth Evening) Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. BOCC Goal Five: Create, preserve, and protect a natural environment that includes clean water, clean air, wildlife, important natural lands and 35 sustainable energy for present and future generations. • Presented findings and recommendations to BOCC on selected environmental issues: 1) roadside wildflower preservation; 2) effects of forest mgmt. on water quality; 3) effects of herbicides on roadside native plant habitat; 4) potential effects of hydraulic fracturing ("fracking") in Orange County; 5) need for 100% renewable energy in Orange County (BOCC Priorities #1 and #12) Stayed abreast of ongoing and developing environmental issues of importance to the County, such as Falls & Jordan Lake nutrient mgmt. rules, reducing commercial food waste in solid waste stream, and permitting of biosolids on farmland (Priorities #12 and #16) Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? As needed. Members of this commission are also on the Planning Board, Parks and Recreation Council, and the Intergovernmental Parks Work Group. If your board/commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities/accomplishments as they may relate to the Comprehensive Plan's goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council) The CFE provided extensive input into DEAPR staff development of the Natural and Cultural Systems Element of the Comprehensive Plan— specifically the chapters on Air and Energy Resources, Water Resources, and Natural Areas and Wildlife Habitat. Objective AE-1: Assess and implement the current countywide greenhouse gas emissions inventory and action plan target reductions. • The CFE helped to initiate a countywide inventory of greenhouse gas emissions (2005), and continues to advise on ways to reduce the County's "carbon footprint." Objective AE-15: Foster participation in green energy programs such as installation incentives for solar hot water/solar generation/solar tempering in residential or commercial construction. The County should develop programs that will link citizens and businesses with options for alternative and sustainable energy sources. 36 • The CFE's Energy Resources Committee has developed proposals that address energy efficiency and renewable power issues, and will pursue further in collaboration with other advisory boards and stakeholders. Obiective NA-3: Develop a more detailed and consistent methodology for monitoring changes in forest cover throughout the County, and specifically the extent of mature hardwood forest. • The CFE's State of the Environment report documented significant reductions in mature hardwood forest that occurred from 2003-2008 and since 1988. Obiective NA-11: Develop a comprehensive conservation plan for achieving a network of protected open space throughout Orange County, which addresses 1) threats to important natural areas; 2) connectivity between protected areas; 3) coordination with neighboring counties; and 4) sustainable management of critical natural resources. • The CFE's Land Resources Committee is participating in a County effort to identify and preserve important landscape corridors that connect significant natural areas. Objective NA-16: Create a system of public and private open space and conservation areas, including parks, nature preserves, and scenic vistas representative of Orange County landscape. • The CFE advises County's Lands Legacy program in its efforts to protect the most important natural and cultural resource lands through a variety of means. • The CFE's Land Resources Committee is participating in a County effort to identify and preserve important landscape corridors that connect significant natural areas. Obiective WR-5: Promote and participate in regional efforts to plan for use of water supplies in the region in an equitable manner, including contingency planning for water supplies during droughts. [Also Objectives WR-9, WR-10, and WR-15] • CFE advocates for full implementation of the Water Resources Initiative to ensure planning for an adequate water supply for current and anticipated future needs Objective WRA 1: Provide incentives and educational information to landowners to increase protection of watersheds and ground water supplies and their inter-relationships. • The CFE distributes groundwater and surface water educational materials at Earth Evening and as part of its State of the Environment reports NOTE: The Orange County State of the Environment 2019 identifies specific recommendations on ways to help maintain and improve Orange County's environmental quality, many of which address objectives stated in the Orange 37 County Comprehensive Plan. Identify any activities this board/commission expects to carry out in 2023 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). - The CFE will review and rank grant applications for the fourth cycle of the County Climate Action Grant - Climate Action Plan involvement - Re-initiating the Right of Way Task Force - Land Resources Committee- Tree Canopy Policy - Promotion of the Eno New Hope Landscape Conservation Plan - The CFE will work with staff to develop a Greene Tract "Headwaters Preserve" planning and development program. We would like to form a joint subcommittee with the Parks and Recreation Council. - The CFE will begin to discuss and make plans to develop the 2024 State of the Environment Report. - The CFE will review and advise the County plan to tackle water quality issues in the Falls Lake Watershed, with the Upper Neuse River Basin Association (UNRBA), using the Interim Alternative Implementation Approach (IATA). What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? - Provide recommendations to the distribution of school funds for Climate Action Grant Funds - Evaluate for potential opportunities for the Inflation Reduction Act - The CFE would like to review and comment on County rezoning requests, as soon as the information is available to DEAPR staff. - The CFE plans to address Equity (DEIJ) across all aspects of our environmental recommendations. We look forward to seeing the Racial Equity Plan and using the implementation tools therein. 38 NAME OF BOARD/COMMISSION Human Relations Commission Report Period January 2022-December 2022 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Orange County Human Relations Commission Person to address the BOCC and contact information: Allison Mahaley Human Relation Commission, Chair allison.mahaley@gmail.com 336-212-0138 Dr. Shameka Fairbanks Chief Equity & Human Rights Officer Orange County Office of Equity and Inclusion sfairbanks@orangecountync.gov 919-245-2317 Primary County Staff Contact: Melvyn Blackwell, Civil Rights Specialist Orange County Office of Equity and Inclusion mblackwell@orangecountync.gov 919-245-2497 How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Meetings are monthly (every fourth Tuesday) except for July, special meetings are as needed. 39 Brief Statement of Board/Commission's Assigned Charge and Responsibilities. a. Studying and making recommendations concerning problems in the field of human relations. b. Anticipating and discovering potential issues that may create animosity and unrest, and seeking solutions as they arise. C. Making recommendations designed to promote goodwill and harmony among groups in the county irrespective of the race, color, creed, religion, ancestry, national origin, sex, affectional preference, disability, age, marital stats, political affiliation, or status with regard to public assistance. d. Monitoring and investigating appeals to complaints of discrimination; e. Addressing and attempting to remedy the violence, tensions, polarization, and other harm created through the practices of discrimination, bias, hatred, and civil inequality; and f. Promoting harmonious relations with the County through hearings and due process of law. g. Enforce the Orange County Civil Rights Ordinance (1995) and other functions on behalf of the HRC as mandated by the U.S. Department of Housing and Urban Development through its cooperative agreement with the County. What are your Board/Commission's most important accomplishments? Conducted Community Assessments: Conducted survey resulting in quantitative data regarding diverse representation and participation on Orange County Boards and Commissions. Increased Awareness 1. Conducted a community conversation about what children should be taught about race in schools. 2. Presented Pauli Murray Awards in a 2-part series using virtual award presentation and a keynote speaker, presenting the movie "My name is Pauli Murray." 3. Hosted a community book-read event Increased Board Capacity 1. Participated in several Board trainings: • Board orientation • State Human Relations Commission on History, Organizational Structure; Current Activities, and our Charge and Responsibilities; 40 Strategic Planning Initiative: 1. Developed annual Action Plan and held an informative and productive Strategic Planning Retreat List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. 1. Pauli Murray Awards 2. Community Conversation Forums 3. Community Book Read 4. Outside Agency Funding Review 5. Review and recommend action as a result of appeals process for claims of discrimination Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. The HRC's initiatives described and listed above are directly connected to the stated goals and objectives of the BOCC's efforts to "bridge diverse cultural populations and values while promoting activities that promote positive social change toward improved equality and inclusion within Orange County. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? HRC collaborates with the Commission on the Environment reviewing grant applications submitted to fund various climate change initiatives through the lenses of social and racial justice. Identify any activities this Board/Commission expects to carry out in 2023 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, and other resources) associated with these proposed activities (please list). Activity Fiscal Impact 41 Pauli Murray Awards Staff time; Division allocation for event Community Read and Discussion Staff time; Division allocation for event HRC Strategic Planning Retreat- Staff time; Division allocation for event November 2023 Fair Housing Training Staff time; Division allocation for event Fair Housing Month Staff time; Division allocation for event Conduct Surveys and disseminate results Staff time; Division allocation for event Marketing to increase awareness and Staff time; Division allocation for event build capacity of HRC Conduct community conversations Staff time; Division allocation for event Communications Plan Staff time; Division allocation for event Freedom Celebration Staff time; Division allocation for event What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • Mandatory training for Orange County employees that increase awareness of racial equity and social justice issues affecting Orange County • Increase positive public discourse and engagement unifying public schools and parents • Increase in voting participation and activity • Increase community engagement among migrant populations • Building awareness of driver's license restoration initiatives • Participate in conversations addressing equitable land use • Build public trust for participating in local government • Increase positive civic participation and engagement among diverse populations within Orange County • Increase diversity and representation among members of boards, committees, and commissioners.