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2023-055-E-AMS-Summit Design and Engineering Services-Orange County pavement management program phase 2 contract development
Revised 06/21 1 [Departmental Use Only] TITLE Splex Lot RFQ5368 FY 2022-2023 NORTH CAROLINA SERVICES AGREEMENT RFP/RFQ ORANGE COUNTY This Services Agreement (hereinafter “Agreement”), made and entered into this 28th day of Janurary, 2023, (“Effective Date”) by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and Summit Design and Engineering Services, PLLC, (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Services Agreement (“Agreement”) is for services to be rendered by Provider to County with respect to (insert type of project): Orange County Pavement Management Program - Phase 2 Contract Development. ii) By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. iv) The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 Revised 06/21 2 performance of these services. Provider is solely responsible for the professional quality, accuracy and timely completion and submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions of its agents, contractors, employees, or assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. vi) Should this Agreement involve project designs, the construction or creation of which is to be bid out or fulfilled by other contractors, and bidding or negotiation with contractors produce prices which, when added to the other elements of the approved total project cost, produce a cost that is in excess of the approved total project cost, the Provider shall participate with the County in negotiation and design adjustments to the extent such are necessary to obtain prices within the approved total project cost. All activity of the Provider with respect to these matters shall constitute Basic Services and shall be performed by the Provider without additional compensation. If negotiation and design adjustments fail to bring costs within the total project cost the County may reject all bids and Provider will redesign or reduce portions of the project in an effort to reduce the bid prices to within the total project cost and rebid the project. One such redesign is included within Basic Services. If this second letting for bids does not produce bids that are within the approved total project cost initially or after negotiations with the contractor the cost is not reduced to an amount within the total project cost, the Provider is not obligated to engage in further redesign. 3. Basic Services a. Basic Services. DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 Revised 06/21 3 i) The Provider shall perform as Basic Services the work and services described herein and as specified in the County’s Request for Proposals or Request for Qualifications (the “RFP”) “RFP Number 367-OC5368 for “Professional Services for various repair/repaving to multiple County parking lots in Orange County, North Carolina ” issued August 24, 2022, and the Provider’s proposal, which are fully incorporated and integrated herein by reference together with Attachments RFQ# 367-O5368, Summit Design and Engineering Services Statement of Qualifications, Summit Design and Engineering Services Scope and Fee Proposal dated January 6, 2023 (designate all attachments). In the event a term or condition in any referenced document or attachment conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows: This Agreement, the County’s RFP together with attachments, Provider’s Proposal together with attachments. ii) The Basic Services will be performed by the Provider in accordance with the following schedule: (Insert milestones task list, dates and fees. If milestones are not established mark N/A under Milestone Task 1.) Milestone Task Milestone Date Milestone Fee 1. N/A 2. 3. 4. 5. 6. 7. 8. 9. 10. iii) Should County reasonably determine that Provider has not met the Milestone Dates established in Section 3(a)(ii), County shall notify Provider of the failure to meet the Milestone Date. The County, at its discretion may provide the Provider seven (7) days to cure the breach. County may withhold the accompanying payment without penalty until such time as Provider cures the breach. In the alternative, upon Provider’s failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Provider or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule, County may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Provider. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. 4. Duration of Services a. Term. The term of this Agreement shall be from January 28, 2023 to June 30, 2024. b. Scheduling of Services DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 Revised 06/21 4 i) The Provider shall schedule and perform its activities in a timely manner so as to meet the Milestone Dates listed in Section 3. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii) The Commencement Date for the Provider's Basic Services shall be January 28, 2023. 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services satisfactorily (as determined by the County) performed pursuant to this Agreement. The maximum amount payable for Basic Services is Four Thousand, Nine Hundred Dollars ($4,900.00). In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as Project milestones as set out in Section 3(a)(ii) are achieved up to the corresponding milestone fee. (For example, Provider may invoice for the amount listed as the milestone fee corresponding to the first milestone task upon County’s acknowledgement of the satisfactory completion of Task one. Upon the County’s acknowledgement that the second Task has been satisfactorily completed Provider may invoice for that corresponding milestone fee.) Milestone fees shall be the maximum amount payable for its corresponding milestone task which shall not be altered except by written amendment. b. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County a. Cooperation and Coordination. The County has designated (Angel Barnes) to act as the County's representative with respect to the Project who shall have the authority to render decisions within guidelines established by the County Manager or the County Board o f Commissioners and who shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers’ Compensation Insurance, and any additional insurance as may be required by County’s Risk Manager as such insurance DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 Revised 06/21 5 requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) If County’s Risk Manager determines additional insurance coverage is required such additional insurance shall consist of N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8. Indemnity a. Indemnity. To the extent authorized by North Carolina law the Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. Either party may terminate this Agreement upon notice to the other party that obligations pursuant to this Agreement are made impractical due to declarations of emergency by Orange County or by North Carolina due to events directly impacting Orange County. Both parties shall remain responsible for all payment and performance due up to the receipt of such notice, but shall have no further obligation or responsibility beyond that date provided the terminating party has taken all reasonable steps to complete the performance of its obligations. c. Compensation After Termination. DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 Revised 06/21 6 i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. Upon request of the County, the Provider shall submit to County all relevant documentation, including but not limited to, job cost records, to support its claims for final compensation. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e. Suspension. County may suspend the Basic Services and this Agreement at any time for County’s convenience and without penalty to County upon three (3) days’ notice to Provider. Upon any suspension by County, Provider shall discontinue the Basic Services and shall not resume the Basic Services until notified to proceed by County. 11. Additional Provisions a. Limitation and Assignment. The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. c. Compliance with Laws. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) Any violation of this requirement is a breach of this Agreement and County m ay immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 Revised 06/21 7 been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of a suit or action. e. Entire Agreement. This Agreement, together with the RFP and its attachments and the Proposal and its attachments, represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. f. Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. g. Ownership of Work Product. Should Provider’s performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. h. Non-Appropriation and Government Action. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable or not appropriated for the performance of County’s obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability or non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement. In the event of a change in the County’s statutory authority, mandate or mandated functions, by state or federal legislative or regulatory action, which adversely affects County’s authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County’s legal authority. i. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 Revised 06/21 8 Article 11A and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider’s Name & Address Attention: A. Barnes Summit Design and Engineering, PLLC P.O. Box 8181 320 Executive Court Hillsborough, NC 27278 Hillsborough, NC 27278 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: By: _________________________________ Bonnie Hammersley, County Manager By: __________________________________ Shane Parker, Director of Operations Printed Name and Title DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 1/31/20232/6/2023 Revised 06/21 9 ORANGE COUNTY—DEPARTMENT USE ONLY ______________________________________________________________________________ Department Party/Vendor Name: Summit Design and Engineering Services, PLLC Party/Vendor Contact Person: Scott Capps, (scott.capps@summitde.com) Contact Phone: 919.691.7459 Party/Vendor Address: 320 Executive Court City Hillsborough State: NC Zip: 27278 Department: AMS Amount: $27,600.00 Purpose: Orange County Pavement Management Program - Phase 2 Contract Development. Budget Code(s): 54540030-870000 Vendor # 53403 (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date 1/28/2023 Approved by Board Yes No Agenda Date: --- For Section XIV. c. contracts only, Approved by Board in Current FY Budget Yes No This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: Department Director’s Signature ________________________________________ Date: ________ Agreements for emergency services or repair are not subject to the above affirmation. If services relat ed to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: N/A Information Technologies (Applicable only to hardware/software purchases and related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 2/1/2023 2/6/2023 2/6/2023 1 January 6, 2023 Ms. Angel Barnes Capital Projects Manager Orange County Asset Management Services 306 Revere Rd. Hillsborough, NC 27278 Re: Orange County Pavement Management Program – Scope and Fee Dear Ms. Barnes: Summit Design and Engineering Services, PLLC (Summit) is pleased to submit this Scope of Services to provide Orange County with a Comprehensive Pavement Management Program. Summit and Orange County have enjoyed a long-standing working relationship. To further our relationship and partner with Orange County, Summit’s Transportation Maintenance Management team can provide Orange County a comprehensive pavement management program. PROJECT INFORMATION The goal of this comprehensive pavement management program will be to prioritize pavement maintenance repairs, preventive maintenance applications, and rehabilitation activities. It is recommended to conduct an initial Pavement Condition Survey (PCS) to establish priorities and develop a five-year plan. It is also recommended that subsequent pavement condition surveys be conducted every four years to re-establish the data to further develop five-year plans to maintain the pavement infrastructure at each Orange County location. The initial comprehensive pavement management program will consist of three phases. Phase 1: Comprehensive Plan Development - Scope Provide GIS map layer of every Orange County location identifying parking and driveway locations. Develop ArcGIS Online (AGOL) FieldMap application to analyze each location for conducting Pavement Condition Survey (PCS). Conduct a PCS of each location identifying pavement defect, severity, and extent. Primary pavement defects that will be evaluated include. o Fatigue Cracking (Alligator) o Transverse Cracking o Block Cracking DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 2 o Depressions/Bird Baths o Oxidation o Patching/Utility Cuts o Potholes Provide an aggregated score, Pavement Condition Rating (PCR), for each Orange County location based on severity and extent of defects identified in the PCS. Provide potential treatment recommendations based on identified defects. Provide cost estimates for potential treatment recommendations. Provide interactive GIS map layer of each location which identifies the PCR, defects and severity, treatment recommendations, and estimated repair cost. Provide detailed report prioritizing Orange County locations. Additional Site Collection Activities In addition to the data required to establish the Pavement Condition Rating the following items will be evaluated at each Orange County location. Curb and Gutter – evaluate curb and gutter for any damaged sections. Drainage Assets – evaluate Drop Inlets, Catch Basins, Funnel Drains, and Flumes for any damage, erosion, or improper drainage. ADA Compliance Issues Phase 1: Comprehensive Plan Development - Tasks Task 1 – Develop ArcGIS layer for each Orange County location delineating specific pavement areas. Task 2 – Develop ArcGIS Online Collector application. Establish PCS criteria and QA controls. Task 3 – Conduct site inspection and PCS at each Orange County location. Task 4 – Provide PCS report establishing priority, treatment recommendations, and estimated costs. Task 5 – Develop interactive ArcGIS Online layer displaying each Orange County location with Good, Fair, Poor, Very Poor rating, and PCS details. Phase 2: Contract Development - Scope Utilizing the PCS data to complete an annual needs plan, Summit will provide Contract Development services. Review PCS with Orange County and prioritize locations for resurfacing, pavement preservation, or pavement maintenance. Review and verify proposed treatment recommendations established in the PCS. As required, conduct coring operations in parking areas and driveways to verify pavement structure. Develop contract quantities for established treatment recommendation. DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 3 Develop contracts for letting including standard provisions, special provisions, typical sections, and vicinity map. Advertise contract and conduct pre-bid meetings with potential contractors. Review submitted bid packages and provide award recommendations to Orange County. Phase 2: Contract Development - Tasks Task 1 – Site visit to verify PCS data, treatment recommendation, and obtain contract quantities. Task 2 – Develop contract providing contract quantities, standard and special provisions, vicinity maps, and typical sections. Task 3 – Prepare bid package, advertise contract, conduct pre-bid conference, and recommend contract award. Phase 3: Contract Administration and Inspection - Scope Once contracts have been awarded Summit will provide contract administration and inspection services. Provide Contract Inspection o Ensure contractor is performing operations in accordance with contract provisions. o Ensure contractor is complying with all safety regulations. o Verify material quantities. o Conduct material inspections as required, verifying base course density and surface course density. Provide Contract Administration o Provide management services through answering any contractor questions that may arise during construction. o Primary liaison with Orange County personnel and contractor. o Provide daily documentation of contractor operations. o Verify material received reports. o Verify contract quantities for payment. o Review invoices and recommend payment to Orange County. o Provide Orange County with all required documentation for project closeout. Phase 3: Contract Administration and Inspection - Tasks Task 1 – Provide Contract Inspection Services Task 2 – Provide Contract Administration Services Supplementary Support Services Drone Applications – It may be necessary to establish site parameters for Orange County locations that are not consistent with the available GIS map layer (aerial imagery). DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 4 Conduct end-of-warranty inspection (where applicable), report any warrantable repairs needed, and provide remediation guidance and oversight. Coring Analysis – Pavement Core samples can be taken to establish existing pavement structure. SCHEDULE TASK MONTH NTP 1 2 3 4 5 6 PHASE 1 - TASKS 1&2 PHASE 1 - TASK 3 PHASE 1 - TASKS 4&5 PHASE 2 - TASKS 1,2,3 ON-GOING PHASE 3 - TASKS 1&2 ON-GOING ASSUMPTIONS & EXCLUSIONS Any item not contained in the scope of services or items as exclusions will be deemed as Additional Services. Additional Services will be provided if requested by the Client for a negotiated lump sum fee or at our Standard Hourly Billing Rates attached. CLIENT RESPONSIBILITIES It shall be the responsibility of the Client to provide the following: 1. Access to the site, 2. Any other information that has been obtained or developed for the project, including any mix design; and, 3. Payment of all invoices per Conditions of the Agreement. DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 5 COMPENSATION SUMMIT agrees to provide professional services as outlined above in the Scope of Services. Phase 1: Comprehensive Plan Development SUMMIT proposes a Lump Sum amount of $5,600 for Task 1&2 to be invoiced (monthly in accordance with the milestone schedule, milestone schedule established by percent of sites completed each month) with payment due upon receipt. SUMMIT proposes a Lump Sum amount of $15,600 for Task 3 to be invoiced (monthly in accordance with the milestone schedule, milestone schedule established by percent of sites completed each month) with payment due upon receipt. SUMMIT proposes a Lump Sum amount of $6,400 for Tasks 4 & 5 to be invoiced (upon completion) with payment due upon receipt. Our fee proposal is based on man-hour projections and applicable billing rates for the scope of work and schedule as described and anticipated for this project. A breakdown of our estimate is below. SCOPE OF SERVICES FEE Phase 1 - TASKS 1 & 2 - ArcGIS/Field Maps/Mapping $5,600 Phase 1 – TASK 3 – Pavement Condition Survey $15,600 Phase 1 – TASK 4 & 5 – Pavement Condition Report/ArcGIS Layer $6,400 TOTAL FEES (not to exceed) $27,600 Phase 2: Contract Development SUMMIT proposes a Lump Sum amount of $4,900 per site for Task’s 1, 2, & 3 to be invoiced (monthly in accordance with the milestone schedule, milestone schedule established by contracts completed each month) with payment due upon receipt. Our fee proposal is based on man-hour projections and applicable billing rates for the scope of work and schedule as described and anticipated for this project. A breakdown of our estimate is below. DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 6 SCOPE OF SERVICES FEE Phase 2 – TASKS 1 – Site Verification/Contract Quantities $1,700 Phase 2 – TASKS 2 & 3 – Contract Development/Processing $3,200 TOTAL FEES (not to exceed) $4,900/site Phase 3: Contract Administration and Inspection SUMMIT proposes an hourly rate for Tasks 1 & 2 to be invoiced monthly with payment due upon receipt. Our fee is based on time and materials, and applicable billing rates for the scope of work and schedule per attached Standard Rate Sheet. SCOPE OF SERVICES FEE Phase 3 – TASK 1 – Contract Inspection * Phase 3 – TASK 2 – Contract Administration * *Standard Rate Sheet Attached Supplemental Support Services SUMMIT proposes an hourly rate for additional services as needed to be invoiced (upon completion/monthly) with payment due upon receipt. Our fee is based on time and materials, and applicable billing rates for the scope of work and schedule per attached Standard Rate Sheet. SCOPE OF SERVICES FEE Drone Services equivalent to - 1 man survey crew * Coring Analysis $300/Core Do not hesitate to contact us if you have any questions regarding our proposal. Please give us the opportunity to clarify any details of this proposal or to revise this proposal if it appears that we may have misunderstood any portion of the scope of services. DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 7 Respectfully submitted: SUMMIT DESIGN AND ENGINEERING SERVICES, PLLC Scott Capps, PE Transportation Maintenance Manager Attachments: 2022 Standard Rate Sheet DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 03/22/2022 Business Insurers of Carolinas 501 Eastowne Drive, Suite 250 PO Box 2536 Chapel Hill NC 27515 Crystal Perry (919) 968-4611 (919) 968-8991 cperry@business-insurers.com Summit Design and Engineering Services PLLC 320 Executive Court Hillsborough NC 27278 Travelers Indemnity 25658 Travelers Property Cas Co of America 36161 Accident Fund General Ins Co 12304 CL2232234538 A Y 6304K089149 01/01/2022 01/01/2023 1,000,000 300,000 5,000 1,000,000 2,000,000 2,000,000 B Y 8100T750703 04/02/2022 04/02/2023 1,000,000 Business Auto Enhancement B 0 CUP5K458639 01/01/2022 01/01/2023 6,000,000 6,000,000 Follow Form GL/AU/WC C N Y WCV6179537 01/01/2022 01/01/2023 1,000,000 1,000,000 1,000,000 Certificate holder is included as Additional Insured with regards to General Liability and Auto Liability as required by written contract. Waiver of subrogation in favor of certificate holder as required by written contract. Orange County Asset Management PO Box 8181 Hillsborough NC 27278 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 Policy 8100T750703 DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966 DocuSign Envelope ID: 9B816979-FB46-4AAA-8D68-D2AAA2265966