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HomeMy WebLinkAbout2023-052-E-IT Dept-mmixTechnology-Additional Kronos licensesRevised 06/21 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 25th day of January, 2023 by and between ORANGE COUNTY (hereinafter referred to as “County”) and immixTechnology, Inc. (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated 13 April 2022, (hereinafter the “Original Agreement”), for the provision of services for Software maintenance and technical support for Kronos software (time and attendance system); and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of 31 July 2023. 2. Exhibit A to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: Additional 100 Workforce Timekeeper V8 licenses/maint, additional 100 Workforce Employee V8 licenses/maint, additional 50 Managers for Workforce Central V8 licenses/maint. 3. Article 5, Section a is amended to reflect a maximum payable not-to-exceed amount of $91,605.87 ($63,110.97 original contract + $28,495.50 additional licenses/maint). 4. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between t he terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Bonnie Hammersley Meghan Cohen County Manager Sales Manager DocuSign Envelope ID: 9EF748F0-7049-40EA-805C-7352B87B917A 1/26/20232/6/2023 Revised 06/21 ORANGE COUNTY—DEPARTMENT USE ONLY ______________________________________________________________________________ Party/Vendor Name: immixTechnology, Inc. Party/Vendor Contact Person: Meghan Cohen Contact Phone: 703- 677-9799 Party/Vendor Address: 8444 Westpark Drive, Suite 200 City McLean State: VA Zip: 22102 Department: IT Amount: $91,605.87 ($63,110.37 original + $28,495.50 new). Purpose: Additional Kronos licenses Budget Code(s): 10315020-625010 Vendor # 60678 (N/A if new vendor) Vendor is a BOCC consultant? Yes NoX Contract Type: (Check one) New Renewal Amendment X Effective Date 25 January 2023 Approved by Board Yes NoX Agenda Date: --- For Section XIV. c. contracts only, Approved by Board in Current FY Budget Yes No This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this pro ject has not been initiated prior to execution of the agreement: Department Director’s Signature ________________________________________ Date: ________ Agreements for emergency services or repair are not subject to the above affirmation. If servic es related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: N/A Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer ___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: 9EF748F0-7049-40EA-805C-7352B87B917A 1/30/2023 1/30/2023 2/6/2023 2/6/2023 Sales Quotation Please reference ImmixTechnology's "QUO" quote number and Government Contract number on any purchase orders issued against this quote. Chaz Offenburg ORANGE , COUNTY OF (NC) 200 S CAMERON ST HILLSBOROUGH, NC 27278 PH: (919) 245-2150 coffenburg@orangecountync.gov Subject to the Terms and Conditions of GSA MAS Contract Number GS-35F-0265X; See GSA eLibrary: http://www.gsaelibrary.gsa.gov/ElibMain/home.do Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is provided. All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government Contract Number and Our Quote Number, Bill-To and Ship-To Address (Cannot ship to a PO Box), Period of Performance (if applicable), and a Signature of a duly Authorized Representative. The identified line items are Trusted Products under the immixGroup Trusted Supplier Program. immixGroup Trusted Supplier Program Policies, Commitments and Guarantees/Warranties can be obtained at: http://www.immixgroup.com/uploadedFiles/Trusted-Supplier-Program_Guarantee-and-Warranty.pdf Item Part Number Contract Trans Type Product Description Qty Price Extended Price 1 8800175-000 GS-35F-0265X LIC Workforce Timekeeper V8 - per employee** TRUSTED PRODUCT ** 100 $41.7600 $4,176.00 2 8800175-000GM GS-35F-0265X MNT Gold Maintenance for Workforce Timekeeper V8 - per employee** TRUSTED PRODUCT ** 100 $9.1900 $919.00 3 8800177-000 GS-35F-0265X LIC Workforce Employee V8 - per employee** TRUSTED PRODUCT ** 100 $28.3100 $2,831.00 4 8800177-000GM GS-35F-0265X MNT Gold Maintenance for Workforce Employee V8 - per employee** TRUSTED PRODUCT ** 100 $6.2300 $623.00 5 8800178-000 GS-35F-0265X LIC Managers for Workforce Central V8 - per Mgr** TRUSTED PRODUCT ** 50 $326.9900 $16,349.50 6 8800178-000GM GS-35F-0265X MNT Gold Maintenance for Workforce Manager V8 - per employee** TRUSTED PRODUCT ** 50 $71.9400 $3,597.00 LICENSE $23,356.50 SW MAINTENANCE $5,139.00 Grand Total $28,495.50 Contract No.:GS-35F-0265X CAGE Code:3CA29 DUNS No.:09-869-2374 TAX ID#:54-1912608 Terms:NET 30 FOB:Destination Order Address: immixTechnology, Inc. 8444 Westpark Drive, Suite 200 McLean, VA 22102 PH: 703-752-0610 FX: 703-752-0611 immixTechnology, Inc. Contact:Outsama, Tony +1 703-712-4998 Tony.Outsama@immixgroup.com Manufacturer Quote #:Manufacturer Contact:Kirkpatrick, Stephanie Manufacturer Ref #: 803 367 2420 stephanie.kirkpatrick@ukg.com Quote Number:QUO-1351279-C0Z7N7 Quote Date:1/13/2023 Expiration Date:2/28/2023 All Pricing information is confidential Page 1 of 1 Quote # QUO-1351279-C0Z7N7 Attachment ADocuSign Envelope ID: 9EF748F0-7049-40EA-805C-7352B87B917A Holder Identifier : 7777777707070700077761616045571110766534226126555007641024562605311072573544166220120742736203347333007720511170047212077725515330364300773630245431775507765337073265552076727242035772000777777707000707007 7777777707070700073525677115456000774060763455513007263010640035710073300151712360330702772331653711007423336352033144071767337574634540706332674213744007476262653077555077756163351765540777777707000707007Certificate No : 570093624789 CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 06/15/2022 IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. PRODUCER Aon Risk Services Northeast, Inc. New York NY Office One Liberty Plaza 165 Broadway, Suite 3201 New York NY 10006 USA PHONE (A/C. No. Ext): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # (866) 283-7122 INSURED 22667ACE American Insurance CompanyINSURER A: 43575Indemnity Insurance Co of North AmericaINSURER B: 20702ACE Fire Underwriters Insurance Co.INSURER C: 20699ACE Property & Casualty Insurance Co.INSURER D: 26247American Guarantee & Liability Ins CoINSURER E: INSURER F: FAX (A/C. No.):(800) 363-0105 CONTACT NAME: Arrow Electronics, Inc. immixGroup, Inc.; immix Technology Inc. 9201 E. Dry Creek Road Centennial CO 80112 USA COVERAGES CERTIFICATE NUMBER:570093624789 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.Limits shown are as requested POLICY EXP (MM/DD/YYYY) POLICY EFF (MM/DD/YYYY) SUBR WVD INSR LTR ADDL INSD POLICY NUMBER TYPE OF INSURANCE LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR POLICY LOC EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG X X X GEN'L AGGREGATE LIMIT APPLIES PER: $1,000,000 $1,000,000 $10,000 $1,000,000 $2,000,000 $2,000,000 B 06/15/2022 06/15/2023 SIR applies per policy terms & conditions OGLG4735321A PRO- JECT OTHER: AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY SCHEDULED AUTOS HIRED AUTOS ONLY NON-OWNED AUTOS ONLY BODILY INJURY ( Per person) PROPERTY DAMAGE (Per accident) X BODILY INJURY (Per accident) $2,000,000B06/15/2022 06/15/2023 COMBINED SINGLE LIMIT (Ea accident) CAL H10762650 EXCESS LIAB X OCCUR CLAIMS-MADE AGGREGATE EACH OCCURRENCE DED $10,000,000 $10,000,000 06/15/2022 SIR applies per policy terms & conditions UMBRELLA LIABD 06/15/2023G72526442002 RETENTIONX X E.L. DISEASE-EA EMPLOYEE E.L. DISEASE-POLICY LIMIT E.L. EACH ACCIDENT $1,000,000 X OTH- PER STATUTEB06/15/2022 06/15/2023 SCFC5073187AC 06/15/2022 06/15/2023 WLRC50731716A 06/15/2022 06/15/2023 $1,000,000 Y / N (Mandatory in NH) ANY PROPRIETOR / PARTNER / EXECUTIVE OFFICER/MEMBER EXCLUDED?N / AN WORKERS COMPENSATION AND EMPLOYERS' LIABILITY If yes, describe under DESCRIPTION OF OPERATIONS below $1,000,000 WLRC50731820 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CANCELLATIONCERTIFICATE HOLDER AUTHORIZED REPRESENTATIVEArrow Electronics, Inc.and Subsidiaries ; Immix Technology Inc.; EC America 9201 E. Dry Creek Road Contennial CO 80112 USA ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. DocuSign Envelope ID: 9EF748F0-7049-40EA-805C-7352B87B917A AGENCY CUSTOMER ID: ADDITIONAL REMARKS SCHEDULE LOC #: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:ACORD 25 FORM TITLE:Certificate of Liability Insurance EFFECTIVE DATE: CARRIER NAIC CODE POLICY NUMBER NAMED INSUREDAGENCY See Certificate Number: See Certificate Number: 570093624789 570093624789 Aon Risk Services Northeast, Inc. 570000083088 ADDITIONAL POLICIES If a policy below does not include limit information, refer to the corresponding policy on the ACORD certificate form for policy limits. INSURER INSURER INSURER INSURER INSURER(S) AFFORDING COVERAGE Page _ of _ NAIC # Arrow Electronics, Inc. TYPE OF INSURANCE POLICY NUMBER LIMITS EXCESS LIABILITY E AXF014766904 06/15/2022 06/15/2023 Aggregate $5,000,000 Each Occurrence $5,000,000 ADDL INSD INSR LTR SUBR WVD POLICY EFFECTIVE DATE (MM/DD/YYYY) POLICY EXPIRATION DATE (MM/DD/YYYY) ACORD 101 (2008/01)© 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 9EF748F0-7049-40EA-805C-7352B87B917A