HomeMy WebLinkAboutAgenda - 02-07-2023; 5-a - 5311 Rural Area Formula Grant and Combined Capital Program (5311-5339) Grant for FY 2024 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 7, 2023
Action Agenda
Item No. 5-a
SUBJECT: 5311 Rural Area Formula Grant and Combined Capital Program (5311/5339)
Grant for FY 2024
DEPARTMENT: Orange County Transportation Services
ATTACHMENT(S): INFORMATION CONTACT:
1. FY 2024 Program Resolution Nishith Trivedi, Transportation Director, 919-
2. FY 2024 Local Share Certification 245-2007
3. FY 2024 Master Documents
PURPOSE: To:
1. Conduct a public hearing on the 5311 Administrative grant application and the Combined
Capital grant application for FY 2024;
2. Approve the 5311 Administrative grant application and the Combined Capital grant
application;
3. Approve the Program Resolution (Attachment 1) and Local Share Certification (Attachment
2); and
4. Approve the annual master documents (Attachment 3).
BACKGROUND: Each year, the North Carolina Department of Transportation (NCDOT) Integrated
Mobility Division (IMD) accepts requests for capital, operations and administrative needs for county-
operated transit programs. Orange County Transportation Services (OCTS) is eligible to make
application for both capital and administrative funding and seeks a total of $617,405 in federal and
state transit grant funding.
Detailed breakdown is outlined in the table below:
Source 5311 Admin Grant Combined Capital Totals
Grant
Total $ 196,947 $ 500,000 $ 696,947
Federal $ 157,557 $ 400,000 $ 557,557
State $ 9,848 $ 50,000 $ 59,848
Local $ 29,542 $ 50,000 $ 79,542
OCTS provides the opportunity for access to jobs and services to many individuals.
The 5311 Administrative and Combined Capital grants provide financial support for transit services
that promote economic self-sufficiency to a wide range of residents and locations. The funds
additionally support a system that enhances the access of residents in the non-urbanized areas to
health care, shopping, education, employment, public services, and recreation.
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TRANPORTATION ADVISORY SERVICE (TAS) Action:
The TAS met on Thursday, January 26, 2023 and unanimously recommended approval.
Orange Unified Transportation Board (OUTBoard) Action:
The OUTBoard met on Thursday, January 26, 2023 and unanimously recommended approval.
FINANCIAL IMPACT: The 5311 Administrative and Combined Capital grant programs will utilize
any currently available carryover funds from OCTS funds to cover the required local match, and will
include this funding action in a future Budget Amendment for consideration by the Board of
Commissioners.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to
this item.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND
INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or color;
religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic
background; age; military service; disability; and familial, residential or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary for
residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal
impact is applicable to this item:
• CLEAN OR AVOIDED TRANSPORTATION
Implement programs that monitor and improve local and regional air quality by: 1) promoting
public transportation options; 2) decreasing dependence on single-occupancy vehicles, and
3) otherwise minimizing the need for travel.
RECOMMENDATION(S): The Manager recommends that the Board:
1. Conduct a public hearing on the 5311 Administrative grant application and the Combined
Capital grant application;
2. Approve the 5311 Administrative grant application for $196,947 with a local match total of
$29,542 and the Combined Capital grant application for $500,000 with a local match total of
$50,000;
3. Approve and authorize the Chair and staff to sign the Program Resolution (Attachment 1)
and Local Share Certification (Attachment 2) as appropriate; and
4. Approve and authorize the Chair and staff to sign the annual master documents (Attachment
3) as appropriate.
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RES-2023-006 Attachment 1
PUBLIC TRANSPORTATION PROGRAM RESOLUTION
FY 2024 RESOLUTION
Section 5311 (including ADTAP),5310,5339,5307 and applicable State funding,or combination thereof.
Applicant seeking permission to apply for Public Transportation Program funding, enter into agreement with the North
Carolina Department of Transportation,provide the necessary assurances and the required local match.
A motion was made by(Board Member's Name) Commissioner and seconded by (Board
Member's Name)Commissioner for the adoption of the following resolution,and upon being put to
a vote was duly adopted.
WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North
Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency
responsible for administering federal and state public transportation funds; and
WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US
Department of Transportation,Federal Transit Administration and receives funds from the North Carolina
General Assembly to provide assistance for rural public transportation projects; and
WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the
provision of rural, small urban, and urban public transportation services consistent with the policy
requirements of each funding source for planning, community and agency involvement, service design,
service alternatives, training and conference participation, reporting and other requirements (drug and
alcohol testing policy and program, disadvantaged business enterprise program, and fully allocated costs
analysis); and
WHEREAS, the funds applied for may be Administrative, Operating, Planning, or Capital funds and will
have different percentages of federal, state, and local funds.
WHEREAS, non-Community Transportation applicants may apply for funding for "purchase-of- service"
projects under the Capital budget Section 5310 program.
WHEREAS, (Legal Name of Applicant) Orange County hereby assures and certifies that it will provide
the required local matching funds; that its staff has the technical capacity to implement and manage the
project(s),prepare required reports, obtain required training, attend meetings and conferences; and agrees
to comply with the federal and state statutes,regulations,executive orders, Section 5333 (b)Warranty,and
all administrative requirements related to the applications made to and grants received from the Federal
Transit Administration, as well as the provisions of Section 1001 of Title 18,U. S. C.
WHEREAS,the applicant has or will provide all annual certifications and assurances to the State of North
Carolina required for the project;
NOW, THEREFORE,be it resolved that the Chair of the Orange County Board of Commissioners is hereby authorized
to submit grant application(s) for federal and state funding in response to NCDOT's calls for projects,make the necessary
assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide rural, small urban,
and urban public transportation services.
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I(Certifying Official's Name)* (Certifying Official's Title) do hereby certify that
the above is a true and correct copy of an excerpt from the minutes of a meeting of the (Name of Applicant's Governing
Board) Orange County Board of Commissioners, duly held on the day of ,
Signature of Certifying Official
*Note that the authorized official, certifying official, and notary public should be three separate individuals.
Seal Subscribed and sworn to me Affzx Notary Seal Here
(date)
Notary Public
.................................................................................................:
Printed Name and Address
My commission expires
(date)
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Attachment 2
FY 2024 LOCAL SHARE CERTIFICATION FOR FUNDING
Orange County
(Legal Name of Applicant)
Requested Funding Amounts
Project Total Amount Local Share"
5311 Administrative $ 196,947 $29,542 (15%)
5311 Operating (No State Match) $ $ (50%)
5310 Operating (No State Match) $ $ (50%)
5307 Operating $ $ (50%)
5307 Planning $ $ (10%)
Combined Capital $ 500,000 $50,000 (10%)
Mobility Management $ $ (50%)
5310 Capital Purchase of Service $ $ (10%)
Funding programs covered are 5311, 5310, 5339 Bus and Bus Facilities, 5307 (Small fixed
route, regional, and consolidated urban-rural systems)
TOTAL $696,947 $ 79,542
Total Funding Requests Total Local Share
"NOTE: Applicants should be prepared for the entire Local Share amount in the event State
funding is not available.
The Local Share is available from the following sources:
Source of Funds Apply to Grant Amount
General Funds 5311 Admin $29,542
General Funds Combined Capital $50,000
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FY 2024 Local Share Certificate (page 2)
TOTAL $ 79,542
* Fare box revenue is not an applicable source for local share funding
I, the undersigned representing (Legal Name of Applicant) Orange County do hereby certify to
the North Carolina Department of Transportation, that the required local funds for the FY2024
Community Transportation Program and 5307 Governors Apportionment will be available as of
July 1,2023,which has a period of performance of July 1,2023-June 30,2024.
Signature of Authorized Official
Jamezetta Bedford, Chair,Board of County Commissioners
Type Name and Title of Authorized Official
Date
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Attachment 3
NORTH CAROLINA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION DIVISION
DBE/MBE/WBE/HUB ANTICIPATED VENDOR AWARDS in FY 2024
APPLICANT'S NAME: Orange County_ PERIOD COVERED
MAILING ADDRESS: PO Box 8181,Hillsborough,NC 27278 From: July 1,2023
VENDOR NUMBER: To: June 30,2024
We expect to utilize the following list of DBE/MBE/WBE/HUB Vendors in FY 2024:
DBE/MBE/WBE/I UB Mailing Address ID# from Describe Service/ Item to be Anticipated
Vendor/Subcontractor's Name City,State,Zip NCDOT Website Purchased Expenditure($)
TOTAL
The above list includes the DBE/MBE/WBE/HUB Vendors the applicant expects to utilize in FY 2024.
X The applicant does NOT expect to utilize any DBE/MBE/WBE/HUB Vendors in FY 2024.
Signature of Authorized Official Date
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DBE GOOD FAITH EFFORTS CERTIFICATION
This is to certify that in all purchase and contract selections (Legal Name of Applicant) Orange County is committed to
and shall make good faith efforts to purchase from and award contracts to Disadvantaged Business Enterprises(DBEs).
DBE good faith efforts will include the following items that are indicated by check mark(s)or narrative:
Required by Check all
PTD that apply Description
Write a letter/email to Certified DBEs in the service area to inform them of
X purchase or contract opportunities;
Document telephone calls, emails and correspondence with or on behalf of
X DBEs;
Advertise purchase and contract opportunities on local TV Community Cable
❑ Network:
X Request purchase/contract price quotes/bids from DBEs;
❑ Monitor newspapers for new businesses that are DBE eligible
Encourage interested eligible firms to become NCDOT certified. Interested firms
X should contact the office of contractual services at(919)
707-4800 for more information
Encourage interested firms to contact the Office of Historically
X Underutilized Businesses at(919)807-2330 for more information
Consult NCDOT Certified DBE Directory. A DBE company will be listed in the
DBE Directory for each work type or area of specialization that it performs. You
X may obtain a copy of this directory at https://www.ebs.nc.l:rnv N
endorDirectorv/default.html
❑ Other efforts: Describe:
❑ Other efforts: Describe:
You may obtain a copy of the USDOT Disadvantaged Business Enterprise Program Title 49 Part 26 at
https://www .ebs.nc.govNendorDirectory/default.html
Reminder: Documentation of all good faith efforts shall be retained for a period of five (5) years following the end
of the fiscal year.
I certify that,to the best of my knowledge,the above information describes the DBE good faith efforts.
Signature of Authorized Official Date
Type Name and Title of Authorized Official
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SECTION 5311,5310,5339,Combined Capital,5307 or State Funds Call for Proiects
TITLE VI PROGRAM REPORT
Legal Name of Applicant: Orange County
(Complete either Part A or Part B;and Part Q
Part A- No complaints or Lawsuits Filed
I certify that to the best of my knowledge,ZiQ complaints or lawsuits alleging discrimination have been filed against Orange County Transportation Services(Transit System
Name) during the period July 1,2022 through June 30,2023.
Signature of Authorized Official Date
Chair,Board of Orange County Commissioners
Type Name and Title of Authorized Official
Part B-Complaints or Lawsuits Filed
I certify that to the best of my knowledge,the below described complaints or lawsuits alleging discrimination have been filed against during the period July 1,2022 through
June 30,2023 Orange County Transportation Services.
Complainant Name/Address/Telephone Number Date Description Status/Outcome
(Attach an additional page if required.)
Signature of Authorized Official Date
Type Name and Title of Authorized Official
Part C-Title VI Plan
Do you currently have a Title VI Plan:Yes Date of last plan update: September 2 2022
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PUBLIC HEARING NOTICE
Section 5311 (ADTAP),5310,5339,5307 and applicable State funding,or combination thereof.
This is to inform the public that a public hearing will be held on the proposed FY2024 Community Transportation
Program Application to be submitted to the North Carolina Department of Transportation no later than Februm 88,
2023.The public hearing will be held on February 7,2023 at 7:00 PM before the(governing board Orange County
Board of County Commissioners at 300 W.Tryon St Whitted Bldg.Rm-230.Hillsborough.NC 27278.
Those interested in attending the public hearing and needing either auxiliary aids and services under the Americans
with Disabilities Act(ADA)or a language translator should contact Nishith Trivedi on or before February 7,2023,
at telephone number 919.245.2007 or via email at ntrivedi@orangecountync.gov.
The Community Transportation Program provides assistance to coordinate existing transportation programs
operating in Orange County as well as provides transportation options and services for the communities within this
service area. These services are currently provided using fixed. demand response, deviated fixed. and
subscription routes. Services are rendered by Orange County Transportation Services.
The total estimated amount requested for the period July 1, 2023 throu'-h June 30, 2024.
NOTE: Local share amount is subject to State funding availability.
Project Total Amount Local Share
Administrative $196,947 $29,542 (15%)
Operating(5311) $ $ (50%)
Capital(Vehicles&Other) $500,000 $50,000 (10%)
5310 Operating $
$ (50%)
Other $ S ( %)
TOTAL PROJECT $696,947 $79,542
Total Funding Request Total Local Share
This application may be inspected at Orange County Public Transportation Administration Building at
600 Highway 86 North,Hillsborough.NC 27278 from 8:00am-5:00um.Monday through Friday. Written
comments should be directed to ocboccn.oran eg countync.gov email address by 3:00pm on the afternoon of
the meeting (February 7, 2023).
IS AN ORIGINAL COPY of the published Public Hearing Notice must be attached to a signed
Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication must be
submitted with the grant application.
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AVISO DE AUDIENCIA PUBLICA
SECCION 5311(ADTAP),5310,5339,5307 y fondos estatales aplicables,o una combinacii6n de ellos.
Esto es para informar al publico de que se llevara a cabo una audiencia publica sabre las Solicitudes propuestas para el Programa
de Transporte Comunitario del Condado de Orange que se.La audiencia publica se llevara a cabo el 7 de February de 2023
a las Z LM ante la Junta de Comisionados del Condado de Orange en el 300 W.Tryon St Whitted Bldg. Rm-230.
Hillsborough.NC 27278.
Las personas interesadas en asistir a la audiencia publica y que necesiten ayuda y servicios auxiliares segun la Ley
de Estadounidenses con Discapacidades (ADA) o un traductor de idiomas deben comunicarse con Nishith Trivedi
el 6 de February de 2023 o antes, al numero de telefono 919,245,2007 o por correo electr6nico a
ntrivediAoranucountvnc.2ov.
El Programa de Transporte Comunitario brinda asistencia para coordinar las programas de transporte existentes que operan en
el Condado de Orange,asf coma opciones y servicios de transporte para las comunidades dentro de esta area de servicio.
Estes servicios se proporcionan actualmente mediante resguesta a la demanda rural v rutas de suscrigci6n. Los
servicios son prestados por el Denartamento de Transnorte del Condado de Orange.
El monto total estimado solicitado para el periodo compredido entre el (1 de julio de 2021 y el 30 de junio
de 2024).
Project Total Amount Local Share
Administrative $196,947 $29,542 (15%)
Operating(5311) $ $ (50%)
Capital(Vehicles&Other) $500,000 $50,000 (10%)
5310 Operating $
S (50%)
Other $ $ ( %)
TOTAL PROJECT $696,947 $79,542
Total Funding Request Total Local Share
Esta solicitud puede ser inspeccionada en en el edificio de administraci6n de transporte publico del Condado de Orange en
600 Highway 86 North, Hillsborough, NC 27278 de 8:00 am a 5:00 pm. Los comentarios escritos deben dirigirse a
ocbocc(Morangecountvnc.govantes del 3:00pm 7 de enero de 2023.
Las reuniones y sesiones de trabajo de la Junta de Comisionados del Condado de Orange estan disponibles a traves
de transmisi6n de video en vivo en orangecountvnc.gov/967/Meeting-Videos yen Orange County Gov-TV
(television de gobierno del Condado de Orange) en los canales 1301 o 97.6 (Spectrum Cable).
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Important—A public hearing MUST be conducted whether or not requested by the Public
PUBLIC HEARING RECORD
Section 5311 (including ADTAP), 5310, 5339, 5307 and applicable State funding, or combination thereof.
APPLICANT:
DATE:
PLACE:
TIME:
How many BOARD MEMBERS attended the public hearing?
How many members of the PUBLIC attended the public hearing?
Public Attendance Surveys
❑ (Attached)
❑ (Offered at Public Hearing but none completed)
I, the undersigned, representing (Legal Name of Applicant) do hereby certify to the North
Carolina Department of Transportation, that a Public Hearing was held as indicated above and
During the Public Hearing
❑ (NO public comments)
❑ (Public Comments were made and meeting minutes
will be submitted after board approval)
The estimated date for board approval of meeting minutes is:
................................................................................................,
Affix Seal Here
Signature or Clerk to the Board
Printed Name and Title
Date
................................................................................................:
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Voluntary Title VI Public Involvement
Title VI of the Civil Rights Act of 1964 requires the North Carolina Department of Transportation (NC
DOT) to gather statistical data regarding participants and beneficiaries of the agency's federal-aid
programs and activities. NC DOT collects information on race, color, national origin and gender of the
attendees to this public meeting to ensure the inclusion of all segments of the population impacted by a
proposed project.
NC DOT wishes to clarify that this information gathering process is completely voluntary and that you
are not required to disclose the statistical data requested to participate in this meeting. This form is a
public document used to collect data, only.
The completed forms will be held on file at the North Carolina Department of Transportation. For Further
information regarding this process please contact the NCDOT Title VI Program at telephone number
919.508.1808 or email at titlevikncdot.gov.
Project Name: Date:
Meeting Location:
Name (please print) Gender:
❑ Male ❑ Female
General ethnic identification cat e ories check one
❑ Caucasian I ❑ Hispanic American ❑ American Indian/Alaskan Native
❑ African American ❑ Asian/Pacific Islander Other:
Color: National Origin:
After completing this form,please fold and place it inside the designated box on the registration table.
Thank you for your cooperation.
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PUBLIC HEARING NOTICE
Section 5311 (ADTAP),5310,5339,5307 and applicable State funding,or combination thereof.
This is to inform the public that a public hearing will be held on the proposed FY2024 Community Transportation
Program Application to be submitted to the North Carolina Department of Transportation no later than Februm 88,
2023.The public hearing will be held on February 7,2023 at 7:00 PM before the(governing board Orange County
Board of County Commissioners at 300 W.Tryon St Whitted Bldg.Rm-230.Hillsborough.NC 27278.
Those interested in attending the public hearing and needing either auxiliary aids and services under the Americans
with Disabilities Act(ADA)or a language translator should contact Nishith Trivedi on or before February 7,2023,
at telephone number 919.245.2007 or via email at ntrivedi@orangecountync.gov.
The Community Transportation Program provides assistance to coordinate existing transportation programs
operating in Orange County as well as provides transportation options and services for the communities within this
service area. These services are currently provided using fixed. demand response, deviated fixed. and
subscription routes. Services are rendered by Orange County Transportation Services.
The total estimated amount requested for the period July 1,2023 through June 30,2024.
NOTE: Local share amount is subject to State funding availability.
Project Total Amount Local Share
Administrative $ 196,947 $29,542 (15%)
Operating(5311) $ $ (50%)
Capital(Vehicles&Other) $500,000 $50,000 (10%)
5310 Operating $
$ (50%)
Other $ $ ( %)
TOTAL PROJECT $696,947 $79,542
Total Funding Request Total Local Share
This application may be inspected at Orange County Public Transportation Administration Building at
600 Highway 86 North.Hillsborough.NC 27278 from 8:00am-5:0012m.Monday through Friday. Written
comments should be directed to ocboccn.oran eg countync. oovv email address by 3:00pm on the afternoon of
the meeting (February 7, 2023).
Note: AN ORIGINAL COPY of the published Public Hearing Notice must be attached to a signed
Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication must be
submitted with the grant application.