HomeMy WebLinkAboutAgenda - 02-07-2023; 8-a - Minutes 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 7, 2023
Action Agenda
Item No. 8-a
SUBJECT: Minutes
DEPARTMENT: Board of County Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919-
245-2130
PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board
as listed below.
BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board
has the legal duty to approve all minutes that are entered into the official journal of the Board's
proceedings.
Attachment 1: December 13, 2022 Business Meeting
FINANCIAL IMPACT: There is no financial impact associated with this item.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends the Board approve minutes as
presented or as amended.
Attachment 1
1
1 DRAFT MINUTES
2 ORANGE COUNTY
3 BOARD OF COMMISSIONERS
4 BUSINESS MEETING
5 December 13, 2022
6 7:00 p.m.
7
8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday,
9 December 13, 2022 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC.
10
11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice Chair Earl McKee,
12 and Commissioners Amy Fowler, Jean Hamilton, Renee Price, and Anna Richards
13 COUNTY COMMISSIONERS ABSENT: Commissioner Sally Greene
14 COUNTY ATTORNEYS PRESENT: John Roberts
15 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
16 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified
17 appropriately below)
18
19 Chair Bedford called the meeting to order at 7:01 p.m. All commissioners were present
20 except for Commissioner Greene.
21
22 Presentation of the Plaque and Portrait for the Naming of the Whitted Meeting Room as the
23 Donna S. Baker Meeting Room
24
25 Chair Bedford introduced members of Donna Baker's family who attended the meeting
26 remotely. She invited the family, commissioners, former commissioners, coworkers, and friends
27 of Donna Baker to share personal memories. A photograph was taken of the current and former
28 commissioners in attendance.
29
30
31 1. Additions or Changes to the Agenda
32
33 There were no changes to the agenda.
34
35 A motion was made to approve the agenda by Commissioner Hamilton and seconded by
36 Vice Chair McKee.
37
38 VOTE: UNANIMOUS
39
40 Chair Bedford dispensed with reading the public charge.
41
42
43 2. Public Comments (Limited to One Hour)
44 a. Matters not on the Printed Agenda
45
46 There was no one signed up to speak on matters not on the printed agenda.
47
48 b. Matters on the Printed Agenda
49 (These matters will be considered when the Board addresses that item on the agenda below.)
50
51
2
1 3. Announcements, Petitions and Comments by Board Members
2 Commissioner Fowler said she attended a library task force meeting and that there will be
3 a request for county funding. She said that TARPO met and there is a CMAC grant that Orange
4 County will probably apply for to cover a new vehicle for Mobility on Demand.
5 Vice Chair McKee had no comments.
6 Chair Bedford said that Orange County Sheriff's Deputy Eric Castro and Emergency
7 Services Administrative Assistant Jorge Hernandez were being recognized at a UNC basketball
8 game that was also taking place at the same time as the business meeting.
9 Commissioner Price, read an announcement from Commissioner Greene who could not
10 be in attendance. She said that Triangle J Council of Governments (COG) and the Durham
11 Metropolitan Planning Organization (MPO) have started discussions about the COG becoming
12 local planning agency or host of the MPO. She said that the conversations are supported by
13 leadership and the MPO policy board. She said that Triangle J is negotiating for a new 10-year
14 lease and more information will be available within the next month. She said that regarding the
15 consent agenda, she wanted to express thanks to the farmers that are part of the voluntary
16 agricultural districts. She requested that the Chair send a thank you letter to the farmers.
17 Commissioner Hamilton wished everyone happy holidays.
18 Commissioner Richards said that the Family Success Alliance canceled their meeting, but
19 she is looking forward to learning more about their conversation regarding changing roles. She
20 said that the Town of Chapel Hill held a public hearing about St. Paul Village, in the Rogers Road
21 neighborhood, and that will add to the affordable housing stock. She said that all of the units are
22 all rentals. She wished everyone happy holidays.
23
24
25 4. Proclamations/ Resolutions/ Special Presentations
26 a. Resolution of Commendation for Commissioner Renee Commissioner Price
27 The Board approved a resolution commending Commissioner Renee Price for her service to
28 Orange County.
29
30 BACKGROUND: After 10 years as a member of the Orange County Board of Commissioners,
31 Commissioner Renee Price will step down from her position on December 31, 2022 to serve in
32 the NC General Assembly representing NC House District 50. The Orange County Board of
33 Commissioners expresses appreciation to Commissioner Price for her hard work, dedication, and
34 exemplary service to the residents of Orange County, and wishes her the very best in her future
35 endeavors.
36
37 Vice Chair McKee read the following resolution:
38
39 ORANGE COUNTY BOARD OF COMMISSIONERS
40
41 RESOLUTION OF COMMENDATION
42 FOR
43 COMMISSIONER RENEE PRICE
44
45 WHEREAS, the residents of Orange County elected Renee Price to the Board of County
46 Commissioners in 2012, and re-elected her in 2016 and 2020; and
47
48 WHEREAS, Commissioner Price was elected Chair of the Board of Commissioners in 2020 and
49 again in 2021; and Vice-Chair in 2018 and 2019; and
50
3
1 WHEREAS, Commissioner Price has served the residents of Orange County regardless of
2 geographic location faithfully and with honor, integrity and distinction for the past
3 ten years; and
4
5 WHEREAS, during her service as an Orange County Commissioner, Commissioner Price
6 supported the needs of underserved and neglected neighborhoods; building
7 affordable housing; improving school facilities; preserving farms and agriculture;
8 the progress of small businesses, artists, craft makers, and entrepreneurs; and
9 took special interest in social and racial justice and expanding broadband; and
10
11 WHEREAS, Commissioner Price has shared her talent for leadership and public service
12 through her work on numerous boards and commissions, including the Durham
13 Technical Community College Board of Trustees, Library Services Task Force,
14 TARPO (Triangle Area Rural Planning Organization), NACo (National Association
15 of County Commissioners), NCACC (North Carolina Association of County
16 Commissioners), Historic Rogers Road Task Force, Community Home Trust Board
17 of Directors, Durham-Chapel Hill-Carrboro Metropolitan Planning Organization
18 Transportation Advisory Committee, Legislative Issues Work Group, Juvenile
19 Crime Prevention Council, Triangle J Council of Governments, Upper Neuse River
20 Basin Association, Alcoholic Beverage Control Board, GoTriangle Special Tax
21 Board, GoTriangle Board of Trustees, Joint Public Safety Training Facility Work
22 Group, Cardinal Innovations County Commissioner Advisory Board, Healthy
23 Carolinians, Justice Advisory Council, North South Bus Rapid Transit Policy
24 Committee, and the Strategic Communications Work Group, among others; and
25
26 WHEREAS, Commissioner Price was recognized as the WCHL and Chapelboro Hometown
27 Hero in May 2018 and September 2020, and was awarded the WCHL and
28 Chapelboro Village Pride Award in January 2015, the 2021 Special Service Award
29 from the North Carolina Association of Black County Commissioners, the 2020
30 M.H. "Jack" Brock Outstanding County Commissioner Award from the North
31 Carolina Association of County Commissioners, and the Outstanding Service
32 Award from the National Organization of Black County Officials;
33
34 NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners
35 officially commends Ren6e Price for her hard work, dedication, and exemplary
36 service to the people of Orange County, and wishes her the very best in her service
37 in the North Carolina House of Representatives, and all of her future endeavors.
38
39 BE IT FURTHER RESOLVED that this resolution be presented to Ren6e Price and that the
40 Resolution be spread upon the minutes of this meeting.
41
42
43 This the 13th day of December, 2022.
44
45 A motion was made by Vice Chair McKee, seconded by Commissioner Hamilton, to
46 approve the resolution commending Commissioner Ren6e Price for her service to the residents
47 of Orange County.
48
49 VOTE: UNANIMOUS
50
4
1 Commissioner Price said it was a wonderful time working with everyone and that she
2 would miss everyone, including staff.
3 Commissioner Fowler said she appreciated Commissioner Price's support and wished her
4 luck as she moved on to the NC General Assembly.
5 Vice Chair McKee said now the Board will be bothering Commissioner Price instead of
6 her bothering everyone else. He said the resolution does not cover all of Commissioner Price's
7 accomplishments.
8 Chair Bedford said that Commissioner Price has a great memory and brought
9 graciousness to the Board.
10 Commissioner Richards thanked Commissioner Price for welcoming her to the Board and
11 answering all of her questions and being supportive.
12 Commissioner Hamilton thanked Commissioner Price for her service. She said she
13 learned a lot from watching Commissioner Price.
14 Commissioner Price thanked the staff again for their support.
15
16
17 5. Public Hearings
18 None.
19
20
21 6. Regular Agenda
22 a. Consideration of Food Council Memorandum of Understanding Renewal
23 The Board considered renewing the Memorandum of Understanding (MOU) for the Orange
24 County Food Council as proposed by the Food Council's Executive Committee and considered
25 incorporating recommendations received from the Town of Hillsborough and the Town of
26 Carrboro.
27
28 BACKGROUND: In 2019, Orange County, Chapel Hill, Hillsborough, and Carrboro began a
29 process to jointly fund a full-time staff position for the Orange County Food Council. The original
30 Memorandum of Understanding (MOU) was signed by all parties in early 2019, and the Food
31 Council Coordinator was hired in July 2019. The existing MOU was meant to be reviewed after
32 two years.
33
34 The Food Council's Executive Committee, which is comprised of an elected official from each of
35 the participating jurisdictions, is recommending a renewal of the MOU with clarifying updates to
36 the agreement.
37
38 Staff submitted a request to each jurisdiction to provide an annual presentation and a report for
39 the MOU renewal. Each jurisdiction has received the redlined MOU and annual report materials.
40 The BOCC discussed this topic at its November 10, 2022 work session. The Towns of
41 Hillsborough and Carrboro received presentations from staff in August and October. The following
42 recommendations were provided by Hillsborough and Carrboro:
43
44 Hillsborough Recommendation
45 1) In Section B (c), change the final line to, "contribute to the dismantling of systemic racism."
46
47 Carrboro Recommendations
48 1) Include a clause stating:
49 a. The County will serve as the administrative and fiscal agent for the Food Council
50 b. An annual report be required to be provided to all jurisdictions
51 c. The line item budget must be submitted to the jurisdictions with the annual report.
5
1 2) Add the word "collaboration" in the third paragraph of the MOU after "facilitate
2 communication."
3
4 The Town of Chapel Hill has not scheduled the Food Council MOU renewal for discussion.
5
6 Travis Myren made the following presentation:
7
8 Slide #1
ORANGE COUNTY
NC)RTH CAROLINA
Consideration of Food Council
Memorandum of Understanding
Renewal
Board of Commissioners Business Meeting
December 13, 2022
9
10
11
12 Slide #2
Purpose
Consider renewing the Memorandum of Understanding(MOU)for the orange County Food
Council as proposed by the Food Council's Executive Committee
Consider incorporating recommendations received from the Town of Hillsborough and the
Town of Carrboro.
Y
ORANGE COUNTY
2 NCALTL L CIAROL]NA
13
14
15
6
1 Slide #3
Background
• Original Memorandum of Understanding(MOU}was signed in 2019
• The parties to the original MOU were Orange County and the Towns of Carrboro,Chapel Hill,
and Hillsborough
• The MCU created a full-time staff position and an operating budget funded through a
population based formula
• The MOU also created an Executive Committee composed of 1 elected liaison from each
participating jurisdiction
Input on Cocrdlnatorperfornwremisw
Apprnveannual warkplan
— Participate in hiring process for Coardnatorpasiuon
— RecwnwmWFoodCoumif3udgettotheCoun4Mlanager
* 2019 MOU has expired ,
ORANGE COUNTY
3 NORTL L CAROLINA
2
3
4
5 Slide #4
Executive Committee Recommendations for Renewal
• Executive Committee Recommendations for an updated MOU
- Create a 5 year term
Update poOatian based funding shares to eonsiwerFt with 2020 census data
Orange County No change(39%6
Chapel Hill No change(41%6
To—%01carrboro Decmmdbyonrp 4ntaq&pointfl6%lo14%b
Tovw aOKAILbomuga Inoeaskby one PVC4ntggapolnt(6%loe%4
Reduce number ofcouncii seals from 1$to I
- Include reference io raalai equity work
ORANGE COS N�
A N<WLTL L C-A ROI I NA
6
7
8
9
7
1 Slide #5
Town Recommendations for Renewal
Hillsborough Recommendation
- m s"uonB(C)oflh*r*Y«*gdocvm*nt.c *1h*11nel Iln*W.`confrdbiftlalhs da.amMling of"Iemrc racism
• Carrboro Recommendations
Includ**cleus*sta":
A@ Gaouly Inl sew as the eotnim"W@ and fiscal ewrin foF Pre Food Council
« Ail mn iar report be r&Wlred Io be pmM d to all jumdlcdans
« The HIM Mrn 13C19e1 Ihnel be SUd511110 In IrN IIMS(Il INE wmi Qre snma[(apart
Add the bard'ccRa6orMW In the MIN paregreph of the L14U a11er`rsedUis commuolcsMn."
• Town of Chapel H i I I has not scheduled consideration to renew MOU
ORANGE COUNTY
s No>aTi i caR01.1 NA
2
3
4
5 Slide #6
Recommendation
Consider renewing the Memorandum of Understanding(MOU)for the Orange County Food
Council as proposed by the Food Council's Executive Committee
It renewed,consider incorporating recommendations received from the Town of Hillsborough
and the Town of Carrboro.
ORANGE COUNITY
3 NORT[[CAR.QIJ NA
6
7 Commissioner Hamilton asked when the Food Council was first created.
8 Travis Myren said the council met informally beginning in 2015 and that a formal
9 agreement was made in 2019 to hire a coordinator and establish a committee.
10 Vice Chair McKee said it was a good idea that did not come to fruition. He said he thought
11 it would provide greater opportunities for farmers and food for people that needed it. He said he
12 never understood why the focus never moved from the 30,000 foot level. He said that he never
13 saw a great effort to tie the folks that produce food to the organizations that provide that service.
14 He said it tempered what it was, versus what he expected it to be.
8
1 Commissioner Price said that when she met with farmers and mentioned the Food
2 Council, they responded with blank looks on their faces. She said she appreciated what the
3 former coordinator did. She said they already know a lot of information about the organizations
4 that provide services. She said she wanted to move forward with another approach to put food on
5 the table. She said she will be voting against renewal of the MOU.
6 Commissioner Richards clarified that currently there is no agreement, because the
7 agreement expired. She asked if it was necessary to have a motion
8 John Roberts said technically the Board would be reviving the agreement under similar
9 and new terms.
10 Commissioner Richards said she believes there is food vulnerability in the county. She
11 said the previous agreement was not meeting food insecurities. She wondered if the MOU
12 needed to be renewed at all. She asked if the Board would like to ask the County Manager to
13 explore new ways to address hunger in the county.
14 Chair Bedford said she wanted to make sure other commissioners got an opportunity to
15 speak before making a motion. She said she thought the Board should consider the MOU first,
16 and then discuss next steps.
17 Commissioner Fowler said there are people working on these issues through Cooperative
18 Extension. She wondered if this is something they could address, or are already addressing, and
19 how did the Food Council improve on what they already do. She said the previous presentations
20 felt inadequate and had information that she already knew. She said they weren't getting to
21 solutions and they needed to address that issue. She read a passage from the minutes from the
22 November 10, 2022 BOCC work session, during which a presentation was made on the
23 Community Food Access Assessment:
24 "She [a community expert] said that people see money going to pay people like her or for
25 a refrigerated truck, when they could use those funds in their bank accounts."
26 Commissioner Fowler said the community experts made the point that it's not just food insecurity
27 but also affordable housing and transportation, which are areas the county already works on. She
28 said there are things they already know need to be done, and said that the Board should prioritize
29 those.
30 Travis Myren said that if the Board directs staff to pursue a different path, there are people
31 in Cooperative Extension and Economic Development that could work on weaving the services
32 together without duplicating services. He said that he understands that the Board is looking for
33 more tangible goods.
34 Commissioner Hamilton said that the Food Council has not met the need. She said that
35 the mission wasn't clear and that the Board needed to think of another way to address this.
36 Vice Chair McKee said his expectations and the reality on the ground never synced up.
37 He said the expiration of the agreement has placed it in limbo; it's still there, and there is an
38 expectation that the Board will make a decision. He said the expiration puts the funding in
39 question. He said that the Board should decide whether or not to renew the MOU rather than
40 decline to address it.
41 Chair Bedford agreed that the MOU should not be renewed. She also agreed that the
42 Board should make a motion and vote on the MOU.
43
44 A motion was made by Vice Chair McKee, seconded by Commissioner Price, to not renew
45 the Memorandum of Understanding (MOU) for the Orange County Food Council as proposed by
46 the Food Council's Executive Committee.
47
48 VOTE: UNANIMOUS
49
50 Chair Bedford asked if there needed to be any more discussion or if the County Manager
51 had the direction she needed.
9
1 Bonnie Hammersley said the request would go on the petition list and staff would look for
2 alternative solutions to the item.
3 Vice Chair McKee requested that various options be brought to the Board for
4 consideration.
5
6
7 7. Reports
8 a. Durham-Chapel Hill-Carrboro Metropolitan Plan Organization Annual Report
9 The Board received a presentation on Durham-Chapel Hill-Carrboro Metropolitan Planning
10 Organization Annual Report.
11
12 BACKGROUND: The Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (MPO)
13 is the regional transportation planning agency in North Carolina's western Triangle. In cooperation
14 with the North Carolina Department of Transportation (NCDOT), the MPO is responsible for the
15 planning and programming of all modes of transportation including highways, public transit,
16 freight, bicycles, and pedestrians. The MPO's work is regionally based, but community focused.
17 The MPO formulates and implements plans that will improve life locally and ensure that plans
18 reflect the expressed needs of its member communities. Orange County is a member community
19 and provided $35,019 in local match funding to support MPO operations this year.
20
21 Nishith Trivedi, Transportation Services Director, introduced the item and the presenter,
22 Doug Plachcinski, DCHC MPO Executive Director.
23 Doug Plachcinski made the following presentation:
24
25 Slide #1
UP'HAM CHAPEL HILL C,APPEORC
DCHC
METROPOLITAN PLANNING ORGANQATON
2021 -2022 ANNUAL REPORT
Doug Plachcinski,AICIP, CFM
Executive Director
26
27
28
10
1 Slide#2 J4
OVERVIEW AND
STRUCTURE
DH C
OCKMPOI%the regionaltransporladonplanningorg rk4onresponslblefor
Lhewesiernpariof the piedmontTriangle area.MP4sfoirowaconlfnuing, R" Nrr
camprehenstn,and caaperarivetransporWHon planning proeeas that Inclucles
Lhecl"-elopmeniofa Icng-rangetransportetlan plan{MTP},ashaftrierm
Transportatlon Improvement Program(TIPl,and anannualUnllledPiannlrigftrk r `
ProgramlUPWPI. - }
i
The 0CHC MPO url zinizcd ur"iricrudus:
. F
Durham Cou nly(entire county a no City)
A pontiorrororangeCountyinclutlingrheiawnsof Chapel Hill,Carrbonand
K19barough
NartheaslChalham County
meml)emare elected oillrlals that make peclslonson �
tiansporrationplanning and pvllcle%
n oou
Thb TbCl�nical Com�littte atlrrisethe MPO anard,an�lmeml�erShipCon51St5 or -
stalrrrom cities andanurtiles,at,wbll at From parineragendessuch as NC GOT,
uansitagencior&unhrersllies,andTriengMJ Councilof Govennmems,
Ten NPOsra' support Me iedera13-CtranspvrlallonplanningprocesswlmlRthe
PolkyBoard"sdlreCdPrL {�.
2
3
4
5 Slide #3
Executive Director Doug Plachcin;ski AI P, CFM D H ]
V Durham native, 81131-118 class of 1994 J
-K Undergrad LINC-G, Grad Wayne State(Detroit,
✓ PhDcandidateatUNCG. caw raphyand ite
3ustelneblllty
• American InstRute of Certified Planners member
i
• Certilrad Floodplain Manager
✓ 23+ years of planning experlence with local,county,
and regional governments
✓ 10+ years of MR0 experlence In Michigan, w'
Massachusetts,and North Carolina
✓ 13+years of City,Town, and County planning and
zoning experlence In MIchlgan, Massachusetts,
Virginia, and North Carolina
✓ Bogen career In the Durham City Trensportatlon I u"
Department during summer 1995 collecting data for
the regional travel demand model and turning
movements for intersection analysis-
6
7
8
9
11
I Slide#4
2021 -2022 HIGHLIGHTS DH
TRANSPORTATION PLANNING
• Comprehensive Transportatlon Plan (CTP)
Began work on an amendment to the CTP that would update the bicycle and pedestrian elements to be
consistent With current local Iy adopted plans and to provide guidance to NCDOT on Inc Iuslon of complete
streets elements for non-motorized and highway projects.
Joint plan with NCDOT that guides transports#ion project development and reservation of future right of way.
• Metropolitan Transportation Plan (MTP)
The DCHC MPO adopted the 2050 141TP on February 9,2022.
- Federal long-range plan that balances revenues and costs-
- Projects In the funding plan,Le.,Transportation Improvement Program,must be identlfled In the MTP
• Transportation Improvement Program (TIP)
The Trarnsportation improvement Program (TIP) is a ten-year fundingducumantfvr biwcycla, pedestrian,
highway,rail,and public transportation projects.
The MPO updated theTlP several times through the amendment process and also provided input to NCDOT
on the draft FY2024-2033 STIP.
2
3
4
5 Slide#5
2021 -2022 HIGHLIGHTS DH
CORRIDOR STUDIES
• US 70 Corridor Study (Orange County)
- Provide a framework for a safe, efflclent and equitable multlmodal transportation system that offers a choice
between publictransportatlon,non-motorized,and automobile modes to seamlessly connect between different
transportation optlons and serves development with appropriate transportatlon access_ VH B leads this study
team_
US 70 Corridor Study (Durham County)
Working with NCDOT on US 70 from the East End Connector to the Wake{Durham line to reduce congestion
and provide safe_of iclent transit and bikelped facilltles_ Consultant STV leads this study team_
E1CYCLE AND PEDESTRIAN PLANNING
Triangle Bikeway Study
This completed study identified a multimodal corridor connecting Raleigh.Cary, Morrisville, Research Triangle
Park, Durham,and Chapel Hill, The Triangle Bikeway Regional Advisory Committee of stakeholders meats
regularly discuss how to move the bikeway forward_ Wake County and the Research Triangle Foundation
committed funds for environmental Impact analysis and preliminary engineering on the Triangle Blkeway
between Raleigh and RTP's west boundary.
6
7 Doug Plachcinski said that their signature project is the Triangle Bikeway Study and that
8 it is nearing completion. He said they will be presenting the report to the Town of Chapel Hill in
9 January.
10
12
1 Slide#6
2021 -2022 HIGHLIGHTS DH
TECHNICAL
Triangle Regional Model (TRM)
An analytical tool for policy decision-making and transportationitransitplan development_ The
TRM forecasts vehicle volume, transit ridership, non-motorized travel and other travel performance
measures,and supports an pollutant emissicnsmodel. Reg icnalstakehclders completed a new
generation(TRM D ) model for the 2020 base year_
A key component of the TRM is a Triangle-wide land use model that forecasts where people will
lire, work, shop,and get services through the year 2050_
Congestion Management Process(CMP)and Mobility Report Caryl(MRC)
- A systematic approach to managing new and existing transportation systemsfor relieving
congestion and maximizing the safety and mobility of people and goads,
- This work focuses on data collection,such as roadway weekday count,turning movement count
(TM )of intersections,and transit ridership data produce performance measures-
2
3 Doug Plachcinski said their models forecast future demand. He said they are also
4 promoting alternative transportation forms, reducing congestion, and emissions.
5
6
7 Slide #7
CURRENTYEAR DC
TRANSIT PLANNING
• Orange County Transit Plan and Durham County Transit Plan Updates
Enhanced Mobility of Seniors and Individuals with Disabilities Grant
- Improve seniors' and persons'with dlaabllltles moblilty by removing transportation service barrkers and
expanding transportation optlons.
DCHC MPO served as the Designated Recipient of FTA funds.and coordinated a competitive selection
process for projects.
Awards to Orange County Department on Aging.OoDurham,and Chapel Hill Transit.
TECHNICAL SERVICFS
• Rapid Policy Assessment Tool (RPAT)
Used to suppvrtthe MTP development process by prod ucingkey performance measures, such as VMT, from
scenarios that differ in land use,transportation network and services, and policies,
Big Data
- Produces current system performance data such as vehkle speeds,travel time, volumes,and traveler
orlginMestinatlon to supportdeclslon-making_
8
9
10
13
1 Slide #8
CURRENTYEAR DH
SPECIAL PROJECT
Safe Streets and Roads for All Grant Application
To fund the developmenI of a Comprehensive SafetyAction Plan for regional improvements within
the DCHC MPO urbanized area to move towards a Vision Zero goal and planning for low cost,
high impact safety improvements.
PUBLIC ENGAGEMENT
The DCHC MPO Public Involvement Policy(PIP)establishes an open decision-making process
whereby citizens oan be involved in all stages of the transpertaticn planning process, The PIP will
continue to guide planning effartsand programs to en sure they are developed in a manner that
assures that the public,and affected communities,are afforded ample opportunity to participate, The
MPO will revise and update the PIP in 2 02 3-2024_
2
3
4
5 Slide #9
PUBLIC ENGAGEMENT bdkit-
QUESTIONS?
Contact: Doug.Plaohoin ki@a dohompo.org
6
7 Commissioner Richards asked if the Triangle Bikeway Study will be presented to the
8 Board.
9 Doug Plachcinski said that they would like to bring it back to the Board.
14
1 Commissioner Richards asked if they have applied for other funding than the federal
2 transportation grant.
3 Doug Plachcinski said that the MPO has not. He said there are funds that support the
4 North/South Bus Rapid Transit Line.
5 Commissioner Richards asked for clarification.
6 Doug Plachcinski said there are a lot of projects in the infrastructure act and Orange
7 County has asked the MPO to see if there are any county projects that would be most appropriate
8 for some of those funding sources. He said that they will work with the County on that. He said
9 that some of the enhanced funding that was recently approved supports the North/South BRT
10 line.
11 Commissioner Fowler asked if the MPO was becoming part of the Triangle J Council of
12 Governments (TJCOG).
13 Doug Plachcinski said that traditionally, the City of Durham has been the lead planning
14 agency for the MPO. He said that in North Carolina, when the MPOs were developed, the largest
15 city in the area took the lead. He said that is not necessarily how MPOs still exist in North Carolina,
16 or in other states. He said there was a governance study that the MPO produced that suggested
17 that the MPO no longer be housed with the City of Durham. He said they had other alternatives,
18 such as becoming a standalone agency or joining Triangle J COG. He said the TJCOG is re-
19 evaluating office space and other logistical items that make it a great time to move forward with
20 negotiations with them. He said that he is going to ask for authorization to negotiate a new
21 agreement with TJCOG. He said that he appreciates the City of Durham's support for all of the
22 years.
23 Commissioner Fowler asked if TARPO would move or if it would increase the cost.
24 Doug Plachcinski said there would be an increase in cost because Durham does not ask
25 for reimbursement. He said that Durham receives reimbursements for the hard costs that the
26 MPO spends and salaries. He said they would be adding the indirect TJCOG rate but it will be a
27 very transparent calculation.
28 Commissioner Price said she appreciates what the MPO is doing now with more data.
29 She encouraged the MPO to keep up with public engagement. She said that Durham paid
30 ambassadors to ask people in communities what they really need.
31 Doug Plachcinski said it's critical to make the process open and engaged. He said he
32 wanted to make sure materials are straightforward and clear and not full of jargon. He appreciated
33 Commissioner Price's comments.
34
35
36 8. Consent Agenda
37
38 • Removal of Any Items from Consent Agenda
39
40 Commissioner Richards requested to remove item 8-d from the consent agenda.
41
42 • Approval of Remaining Consent Agenda
43
44 A motion was made by Commissioner Price, seconded by Vice Chair McKee, to approve
45 the remaining consent agenda.
46
47 VOTE: UNANIMOUS
48
49 Discussion and Approval of the Items Removed from the Consent Agenda
50
15
1 Commissioner Richards, in reference to item 8-d, Fiscal Year 2022-23 Budget
2 Amendment #4, said that she had concerns about internal controls for pulling Budget out of
3 Finance and putting it under the County Manager's Office. She said it was something they should
4 understand as a Board. She said other communities might have a department called Office of
5 Management and Budget which had a performance and management aspect but it is usually a
6 part of Finance. She looked at other communities in North Carolina and said that the examples
7 were split. She said she wanted to understand the change.
8 Bonnie Hammersley said this is a well-established practice to separate duties. She said
9 that Orange County was the first county she'd worked in where Budget was part of Finance. She
10 said that both departments report to the County Manager. She said that under North Carolina
11 law she is responsible for presenting a recommended budget. She said that it doesn't present
12 concerns for internal controls. She said that North Carolina statutes require a pre-audit by the
13 Finance Department. She said that Budget staff will plan the budget with the County Manager.
14 She said that as they go into the strategic planning process, she wants the Budget staff to be
15 involved in monitoring the plan. She said that it is not appropriate to put that on Finance staff. She
16 said the reason she moved it into the Manager's Office is that she wants a direct line over the
17 budget preparation.
18 Commissioner Richards asked how the plan versus actual is monitored.
19 Bonnie Hammersley said the updates come from Finance. She said it is administered by
20 Finance but not created by it. She said that she moved the positions out and it will report directly
21 to her. She said if there are changes to the budget, those come to the Board as amendments.
22 She said there should be no concern of interaction because both divisions already report to her.
23 She said they identified a position that had been vacant for awhile and it was no longer needed
24 so they did not create an additional position.
25 Vice Chair McKee said he had similar questions. He said he is well aware that it is the
26 County Manager's budget. He said that he thought it would be under the purview of Finance. He
27 said her explanation makes it clearer.
28 John Roberts said that the County Manager is not only required to present a balanced
29 budget but is also, by statute, the Budget Officer. He said that in other forms of government the
30 statute is clear and that the budget has always been under the manager.
31 Vice Chair McKee said it is the manager's budget and he understands that it is not the
32 Board's until they approve it.
33 Bonnie Hammersley said she understood the comments. She said that is removing a layer
34 of management so that budget staff can report directly to her.
35 Chair Bedford said that she researched the duties of a Finance Officer. She said she was
36 glad it was pulled so the Board could understand what they were voting on.
37 Commissioner Hamilton said she appreciated the opportunity to hear from the County
38 Manager on what her thoughts are for the organization.
39 Commissioner Fowler said she thought the proposal made sense.
40
41 A motion was made by Commissioner Richards, seconded by Commissioner Hamilton, to
42 approve item 8-d.
43
44 VOTE: UNANIMOUS
45
46 a. Minutes
47 The Board approved the draft minutes for the November 1, 2022 and November 10, 2022 BOCC
48 Meetings as submitted by the Clerk to the Board.
49 b. Enhanced Voluntary and Voluntary Agricultural District Designation — Multiple Farms
50 The Board approved applications from four (4) landowners/farms to certify qualifying farmland
51 within the High Rock/Efland, Cedar Grove, and New Hope Agricultural District Regions; and enroll
16
1 the lands in the Orange County Farmland Preservation Program's Enhanced Voluntary
2 Agricultural District or Voluntary Agricultural District program.
3 c. Proposed Eighteen-Month Extension of the State of North Carolina's "Building Reuse
4 Grant" Incentive for Industrial Connections & Solutions/ABB Inc.
5 The Board approved contract amendments for an eighteen-month extension to June 30, 2024,
6 commensurate with the date approved by North Carolina Department of Commerce, for the
7 "Building Reuse Grant" "pass through" incentive approved by the BOCC on June 16, 2020 for
8 Industrial Connections & Solutions/ABB Inc.
9 d. Fiscal Year 2022-23 Budget Amendment#4
10 The Board approved budget, grant, and capital project ordinance amendments for Fiscal Year
11 2022-23.
12 e. North Carolina Local Government Commission Contract Amendment
13 The Board amended the contract with the North Carolina Local Government Commission (LGC)
14 to modify the audit fee to include two (2) additional major programs not covered by the
15 engagement letter. The original fee included six (6) major programs and the composition of the
16 County's Schedule of Federal and State Awards (SEFSA) required that eight (8) programs be
17 audited.
18 f. Orange County Transportation Services (OCTS) Title VI Plan
19 The Board approved the Orange County Transportation Services (OCTS) Title VI Plan.
20 g. Schools Adequate Public Facilities Ordinance (SAPFO) — Approval of Membership and
21 Capacity Numbers
22 The Board approved the November 15, 2022 membership and capacity numbers for both school
23 districts (Orange County and Chapel Hill-Carrboro City Schools)which will be used in developing
24 10-year student membership projections and the 2023 SAPFO Technical Advisory Committee
25 (SAPFOTAC) Report.
26 h. Correction to the Deed for the Emergency Medical Services (EMS) Efland Station, PIN
27 #9844788137
28 The Board approved a proposed correction to the deed for EMS Efland Station, PIN
29 #9844788137, and authorize the County Attorney to prepare the necessary documents to record
30 the correction.
31 L Approval of a License Agreement between Orange County and North State
32 Communications Advanced Services, LLC of North Carolina
33 The Board approved a License Agreement between Orange County (Licensor) and North State
34 Communications Advanced Services, LLC of North Carolina (Licensee) to allow the Licensee to
35 install a point-of-presence ("POP") facility to house equipment necessary to operate Licensee's
36 fiber network on Orange County-owned property.
37 j. Change in BOCC Meeting Schedule for 2023
38 The Board approved changes to the Board of Commissioners' meeting calendar for 2023.
39 k. Authorization for the Clerk to Proceed with Notification Regarding Potential Removal of
40 an Appointee from the Orange County Housing Authority Board
41 The Board authorized the Clerk to the Board to proceed with notification of charges regarding the
42 potential removal of an appointee from the Orange County Housing Authority Board (OCHA
43 Board).
44
45
46 9. County Manager's Report
47 Bonnie Hammersley wished the Board a happy holiday season and said she would be
48 happy to speak to the Board at any time.
49
50
51
17
1 10. County Attorney's Report
2 John Roberts wished the Board happy holidays.
3
4
5 11. *Appointments
6 a. Schools Safety Task Force—Appointments Discussion
7 The Board discussed and considered approving initial appointments to the non-designated
8 positions on the Schools Safety Task Force.
9
10 BACKGROUND: The charge and composition of the Schools Safety Task Force were
11 established at the Board's November 15, 2022 Business Meeting. The Task Force is charged to:
12 1) Discuss ways in which the Orange County government, schools, law enforcement, and
13 community can enhance the safety of the school environment to protect from external
14 threats and promote the education of Orange County K-12 public school students; and
15 2) Recommend to the Board of County Commissioners new or amended policies,
16 ordinances, and/or practices that will address those external threats and provide a safer
17 school environment for our students.
18
19 The Board of County Commissioners previously selected Commissioners Jean Hamilton and Earl
20 McKee to serve on the Task Force, and the Board appoints four (4) community members.
21
22 The following positions are presented for Board consideration:
23
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
BOCC Resident— CHCCS Partial Term 06/30/2023
Appointment District
BOCC Resident— CHCCS Partial Term 06/30/2023
Appointment District
BOCC Resident— OCS Partial Term 06/30/2023
Appointment District
BOCC Resident— OCS Partial Term 06/30/2023
Appointment District
24
25 Tara May introduced the item. She said there were 2 applicants from Chapel Hill-Carrboro
26 and 5 from Orange County.
27 Commissioner Price said that that the applicants are qualified, but she was dismayed by
28 the lack of diversity of the applicants and asked if they would consider reopening the application
29 period to see if more people apply.
30 Vice Chair McKee agreed with Commissioner Price's comments.
31 Commissioner Hamilton said she was concerned that reopening would push back the
32 work.
33 Commissioner Richards said that there was diversity in age and in sexual orientation. She
34 said she was concerned that reopening would delay the process. She said she supports looking
35 for ethnic diversity.
36 Commissioner Hamilton said that the schools would also bring people and they may
37 provide diversity.
38 Commissioner Price said she is aware that there are other ways of getting diversity, but
39 considering that Orange County has been trying to do its part in diversity, she wanted to make
18
1 the point that the process could be kept open. She said that in other situations where the county
2 was not inclusive, they had to back pedal. She said they should be proactive.
3 Chair Bedford said there are two African American females as superintendents.
4 Chair Bedford asked what the Board's pleasure was.
5 Commissioner Fowler made a motion to approve the applicants for the Chapel Hill-
6 Carrboro City Schools resident positions.
7 Chair Bedford read their names, Ari Schein and Cassie Rice.
8 Vice Chair McKee seconded the motion.
9
10 VOTE: Ayes, 5 (Chair Bedford, Vice Chair McKee, Commissioner Fowler, Commissioner
11 Hamilton, Commissioner Richards); Nays, 1 (Commissioner Price)
12
13 MOTION PASSES
14
15 Commissioner Fowler made a motion to appoint Kate O'Boyle to one of the Orange County
16 Schools resident positions.
17 Commissioner Richards seconded the motion.
18 Commissioner Richards said Kate O'Boyle seemed like a good applicant due to her
19 experience with young people.
20
21 VOTE: Ayes, 5 (Chair Bedford, Vice Chair McKee, Commissioner Fowler, Commissioner
22 Hamilton, Commissioner Richards); Nays, 1 (Commissioner Price)
23
24 MOTION PASSES
25
26 Chair Bedford made a motion to appoint Richard Bradford to the second Orange County
27 Schools resident position. She discussed his qualifications.
28 Commissioner Hamilton seconded the motion.
29
30 VOTE: Ayes, 5 (Chair Bedford, Vice Chair McKee, Commissioner Fowler, Commissioner
31 Hamilton, Commissioner Richards); Nays, 1 (Commissioner Price)
32
33 MOTION PASSES
34
35 Commissioner Price said she thinks all of the appointees are fine.
36 Vice Chair McKee said sometimes we have to deal with the hand we are dealt. He said
37 he would have liked to have seen more applicants.
38 Commissioner Fowler asked how the task force was advertised.
39 Tara May said they advertised on listservs, county social media channels, and the
40 newspaper. She said she'd be happy to hear other ideas.
41 Commissioner Richards said she included it in a news sharing group she is part of.
42 Commissioner Hamilton said she knows there are a lot of organizations that she is part of
43 and she forgets to advertise something she has initiated. She asked that staff prompt the Board
44 to remind the community about these opportunities.
45 Tara May said she would work on that.
46 Vice Chair McKee asked if there was a list of churches in the county. He said by contacting
47 churches, information may be shared among their congregations. He said some churches may
48 not want to advertise, but some are more politically active. He said that he reached out to churches
49 for assistance with the COVID vaccine and there was a church that engaged immediately and
50 was happy to be involved in the initiative as a partner. He said this would be good for affordable
51 housing and other social services.
19
1 Tara May said she will look into if that type of list exists.
2 Bonnie Hammersley said that Janice Tyler in the Aging Department has a list like that.
3 Tara May said she will reach out to Janice Tyler for that list.
4
5 b. Alcoholic Beverage Control Board —Appointment Discussion
6 The Board considered an appointment to the Alcoholic Beverage Control Board.
7
8 BACKGROUND: The Alcoholic Beverage Control Board has the authority to buy, sell, transport
9 and possess alcoholic beverages for the operation of its stores. This Board also adopts rules for
10 the ABC system and has the authority to hire and dismiss employees.
11
12 The Board of County Commissioners appoints all five (5)At-Large members.
13
14 The following individual is recommended for Board consideration:
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
Melvin Green At-Large Partial Term 06/30/2023
15
16 If the individual listed above is appointed, no vacancies remain.
17
18 Tara May introduced the item.
19 Commissioner Fowler said that the ABC Board held the recommended applicant, Melvin
20 Green, in high regard.
21
22 A motion was made by Vice Chair McKee, seconded by Commissioner Price, to appoint
23 Melvin Green to the ABC Board.
24
25 VOTE: UNANIMOUS
26
27
28 12. Information Items
29 • Memorandum — Orange County-Owned Property Inventory for Potential Affordable
30 Housing Development
31 • Memorandum — Residential Conditional District (R-CD) Zoning Amendments
32
33 Chair Bedford said she knows that there was a question about the next steps on the
34 inventory.
35 Bonnie Hammersley said they will be examining the land and they will continue to update
36 the Board on the inventory.
37 Commissioner Richards said she wanted to get an understanding of items that were taken
38 off the list.
39
40
41 13. Closed Session
42 A motion was made by Commissioner Fowler, seconded by Vice Chair McKee, to enter
43 into closed session at 8:51 p.m. pursuant to North Carolina General Statute § 143-318.11(a)(5)
44 "to discuss the County's position and to instruct the County Manager and County Attorney on the
45 negotiating position regarding the terms of a contract to purchase real property" and to approve
46 closed session minutes.
20
1 VOTE: UNANIMOUS
2
3 A motion was made by Commissioner Hamilton and seconded by Commissioner Fowler
4 to reconvene into regular session at 9:08 p.m.
5
6 VOTE: UNANIMOUS
7
8
9 14. Adjournment
10 A motion was made by Commissioner Price and seconded by Commissioner Fowler to
11 adjourn the meeting at 9:08 p.m.
12
13 VOTE: UNANIMOUS
14
15
16 Jamezetta Bedford, Chair
17
18
19 Laura Jensen
20 Clerk to the Board
21
22 Submitted for approval by Laura Jensen, Clerk to the Board