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HomeMy WebLinkAboutAgenda 01-17-23; 8-a - Minutes 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 17, 2023 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: November 15, 2022 Business Meeting Attachment 2: December 5, 2022 Business Meeting FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. Attachment 1 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 November 15, 2022 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, 9 November 15, 2022 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Amy Fowler, Sally Greene (arrived at 7:01), Jean Hamilton, Earl McKee 13 (arrived at 7:10), and Anna Richards 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Price called the meeting to order at 7:00 p.m. All commissioners were present, 21 except Commissioner McKee and Commissioner Greene. 22 23 1. Additions or Changes to the Agenda 24 Chair Price noted that item 7-a has been postponed for consideration at the December 7, 25 2022 Business Meeting. 26 27 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 28 approve the agenda as amended. 29 30 VOTE: UNANIMOUS 31 32 Commissioner Greene arrived at 7:01 pm. 33 34 Chair Price dispensed with reading the public charge. 35 36 2. Public Comments (Limited to One Hour) 37 a. Matters not on the Printed Agenda 38 39 There was no one signed up to speak on matters not on the printed agenda. 40 41 b. Matters on the Printed Agenda 42 (These matters will be considered when the Board addresses that item on the agenda below.) 43 44 3. Announcements, Petitions and Comments by Board Members 45 Commissioner Hamilton had no comments. 46 Commissioner Fowler said the Library Task Force met on November 101"and looked at 47 increasing funding to the Chapel Hill Public Library. She said that they are exploring an increase 48 that looks at access based on Chapel Hill's population. She said this would increase the County's 49 funding from $560,000 to $950,000. She said they have also considered a usage model, which 50 has proved difficult to calculate. She said another snag is how to account for increased funding 51 once the Southern Branch Library opens. She said that she anticipates something will be brought 2 1 to the Board in the next few months. She said that she attended the ABC Board meeting today 2 and there will be a new applicant for consideration soon. She said they also approved changes 3 to their retention and recruitment policy to increase retention bonuses. She also announced that 4 Justice United invited several commissioners to an assembly on Thursday that will be focused on 5 gaps in mental health care for the Latinx community. 6 Commissioner Bedford thanked the election staff and temporary poll workers for their work 7 during the elections last week. 8 Commissioner Richards had no comments. 9 Commissioner Greene said she attended the Advisory Council on Aging of the Area 10 Agency on Aging meeting today. She said she there was a presentation on a startup called 11 CareYaya. She said they are operating out of Launch Chapel Hill. She said the founder 12 recognized that family members caring for loved ones who are terminally ill or badly ill can get 13 burned out and there are college students in the community who are interested in gaining 14 experience in this area. She said this company has connected these two communities and hires 15 someone to tend to your loved one for a period of time in your place. She said the website is 16 careyaya.org and said she would send the information to the Board as well. 17 Chair Price said the Veteran's Day program was a joint program with the UNC ROTC for 18 the first time and it was a success. She said there was also a breakfast in the morning at Passmore 19 Center and another later that day at the Seymour Center. She said she is thankful to staff for 20 helping with Operation Greenlight. She said the Solid Waste Department is holding a series of 21 public meetings to discuss going to zero waste. She said there is a meeting tomorrow in Chapel 22 Hill, as well as on December 5th at Bonnie B. Davis Environment and Agricultural Center and one 23 at Carrboro Town Hall. 24 Chair Price announced that since she won the election for the State House, she is 25 resigning effective December 31, 2022. She said she will provide her resignation to the Clerk and 26 also inform the Chair to the County's Democratic Party. 27 Commissioner Richards congratulated Chair Price on her win and wished her well. 28 29 Commissioner McKee arrived at 7:10 pm. 30 31 4. Proclamations/ Resolutions/ Special Presentations 32 33 a. "The Nature of Orange" Photography Contest 2022 34 The Board recognized the winners and thank all participants along with judges of"The Nature of 35 Orange" 2022 Photography Contest. 36 37 BACKGROUND: The Orange County Commission for the Environment and the Parks and 38 Recreation Council were once again sponsors of this year's "The Nature of Orange" Photography 39 Contest, which was completed in June 2022. This year, the contest featured a theme of"Farms, 40 Parks and Trails in Orange County."The goal of the contest was to inspire exploration, celebration 41 and appreciation of Orange County's diverse landscapes and outdoor experiences. 42 Photographers help document the beauty and diversity of our natural resources, and people 43 connecting to their environment. 44 45 A total of 57 photographs were submitted throughout the contest. A panel of judges selected first, 46 second and third place winners from the Youth and Adult divisions. In addition, judges identified 47 one Honorable Mention award per division based on the many high-quality submissions. This 48 year's judges were photographers David Pruitt, Nick Galin, and Kayla McKenzie. 49 50 Winners received a congratulatory letter, certificate, and a small monetary prize. Typically, the 51 photographs are displayed throughout Orange County at locations such as at the Orange County 3 1 Public Library and the Orange County Visitors Center. In addition, winning photographs are 2 displayed on the Orange County DEAPR Facebook Page and will be "streaming" on the visual 3 monitors in County facilities. 4 5 The 2022 contest winners are as follows: 6 7 Youth: 1 sl Place—Allyson Wriedt 8 2nd Place—Kylee Harvey 9 3rd Place — Matthew Ramsey 10 Honorable Mention: Allyson Wriedt 11 12 Adult: 1St Place —Alexcina Wartski 13 2nd Place —Walker Winslow; 14 3rd Place— Darren Strickland 15 Honorable Mention: Walker Winslow 16 17 Kalani Allen, Administrative Support in the Department of Environment,Agriculture, Parks, 18 and Recreation gave the following presentation: 19 20 Slide #1 The �� of PhotographyCon c t Annual photography contest,Year 2022 • Photographers help document the beauty and diversity of our natural resources or show residents enjoying ou r parks and environment.Theme this year:Farms,Parks and Trails in Orange County. All photos taken in Orange County. • 57 entries(16 Youth and 41 Adults) • Volunteer judges evaluated photos based on: — relevancy — compositionfarrangement — focuslsharpness — lighting and creativity ORANGE COUNTY 21 NORTF[CA.ROF�NA 22 23 Slide #2 1't Place Adult:"In the Pine" Alexina Wartski ORANGE COUNTY NORTE i CAROiIFVA 24 25 Kalani Allen said this photo was taken at Walker Point Road. 4 1 Slide #3 21d Place Adult:"Fresh Fall" Walker Winslow l .f I ORANGE COUNTY IVC3VE-1 I CAROLINA 2 3 Kalani Allen said this photo was taken at Eno River State Park. 4 5 Slide #4 31dPlace Adult."Bumble Bee in Flight" Darren Strickland 4 } f� ORANGE COUNTY 7c 11,'11 1 r AROLINA 6 7 Kalani Allen said this photo was taken at the NC Botanical Gardens in Chapel Hill. 8 9 Slide #5 Honorable Mention Adult:"Fall Starburst" Walker Winslow i' ORANGE COUNTY 10 hfORT[[CAROLINA 11 Kalani Allen said this photo was also taken at Eno River State Park. 5 1 Slide #6 1 It Place Youth:"Afternoon Buzz' Allyson Wriedt -41 4 a: ORANGE COUNTY NOR711 CAROLINA 2 3 Kalani Allen said this photo was taken at Gold Park in Hillsborough. 4 5 Slide #7 2- Place Youth: 'Brothers" Kylee Harvey s ORANGE COUNTY 6 7 Kalani Allen said this photo was taken at Ayr Mount. 8 9 Slide #8 316 Place Youth:"Lady F Matthew Ramsey -RANGE COUNTY ,,IR'TI1 Ch ROLIt :.. 10 1 1 Kalani Allen said this photo was taken at Hollow Rock Nature Park. 6 1 Slide #9 Honorable Mention Youth-."Violet Flowers" Allyson wriedt ORANGE COUNTY N-1,'[-11,AROLINA 2 3 Kalani Allen said this photo was taken at Gold Park. 4 5 Slide #10 The we phoaagraphv f_nnrcn We thank our judges: David Pruitt,Photographer Nick Galin, Photographer and Videographer Kayla McKenzie, Photographer We thank our sponsors: Parks and Recreation Council of Orange County Commission for the Environment of Orange County ORANGE COUNTY AfC3R'1-1 I CJ\ROLI NA 6 7 Kalani Allen also expressed thanks to Melissa Blackburn in the Community Relations 8 Department. 9 Chair Price thanked DEAPR staff for their work on this contest every year. 10 Commissioner Greene sent her congratulations and noted that it is a great program. She 11 said that she would love to have the photographs displayed in county buildings. 12 Kalani Allen said they are displayed in county buildings and also in publications. She said 13 they are also on the monitors throughout buildings. 14 15 b. Presentation on 988 Suicide and Crisis Lifeline 16 The Board received information regarding the 988 Suicide and Crisis Lifeline. 17 18 BACKGROUND: The 988 Suicide and Crisis Lifeline—previously known as the National Suicide 19 Prevention Lifeline — is a national network of more than 200 crisis centers that helps thousands 20 of people overcome crises every day. Local and state sources as well as the Department of Health 21 and Human Services' Substance Abuse and Mental Health Services Administration (SAMHSA) 22 support these centers. 23 7 1 As of July 16, 2022, all calls and text messages to "988" route to a 988 Suicide and Crisis Lifeline 2 call center. 3 4 Adult Mental Health Program Coordinator Lisa DeCiantis and Community Mental Health Section 5 Chief Saarah Waleed from the North Carolina Department of Health and Human Services will be 6 present at the meeting to share information and answer questions. 7 8 Quintana Stewart, Health Director, introduced Lisa DeCiantis, Adult Mental Health 9 Program Coordinator from the North Carolina Department of Health and Human Services and 10 Saarah Waleed, Community Mental Health Section Chief from the North Carolina Department of 11 Health and Human Services. 12 Lisa DeCiantis gave the following presentation: 13 14 Slide #1 N C Department of Health and Human Services DMF#DDSAS 9'8"8 Suicide and Crisis Lifeline and. Behavioral Health Response: ,f Saarah Waleed CrirT1mUF1ItY Mental Health Section Chief Lisa DeCiantis MA, LCMHC Human Service Program Consultant November 15. 2022 15 16 17 8 1 Slide #2 Recover Stronger Th ese c rr.rrte s au cur ivww m-cw L k- wknro-permn tmaJM frim Sr equrq andresx,���x. ,-eW3Wa3Ya•.x+drerecnd41,IeEMT ak'eare nes•.'IC-:5-5Imanape-,'XQ� I*"I"Wal Hal"is ftIIIIChild A Fam"Nhllhmlrry Btrarkp i lnOuslw'Mr%faoe Mir-IIIIOIr tJ Fr GG x+,31 X769 fur f hln her FY_`9urr ay Pin�,vmon l r�wr�m aorti 5.]P2 _ 2 3 4 Slide #3 July 16, 2122, added ability to dial 9-8-8 to access the National Suicide Prevention Lifeline now known as Suicide and Crisis Lifelino 1-800-273-TALK(8255) will still be 9-8-8 acture Suicide - 24-hour access to trained crisis and Crisis counselors Lifeline Assessment will determine the need for further intervention (M M, EMS, LE, LMEIM O, BHUC, FBC, ED) Reached through * 988 or 1-800-278-TALI (8255)- callrte t 5 9881ifelline.org — chat 6 Lisa DeCiantis encouraged these phone numbers to be advertised whenever possible. 9 1 Slide #4 CALL OR TEXT Suicide & Crisis Lifeline 'S Ur 1E . 8PREVENT10NGI 1) E LIFELINE & C R I S I S I-W-273-TALK16Mj LIFELINE 2 MCWRIDWHODSAS I I Nw Wni 202 3 4 Slide #5 • NC Call Center (REAL Crisis Intervention Inc.) • CalIfText 988 24/7 Chat 9881ifeline.org 2417 • SAMHSA !grant Hiring of additional crisis counselors Training of First Responders in Applied Suicide Intervention Skills Training (ASIST) Contracting with Diversity Consultants during the grant 5 6 7 8 10 1 Slide #6 Call Volume Increase 0-12 129% 13-17 31% 18.24 35% 25-35 35% 35-44 44% 45.54 76% 55-64 48% 65* 39% • %, increase in call volume since the launch • 49% increase in first time callers 2 raC CHFr3 aH o6Y 31969 nhsil Nyn ra F9uur Prr®nrnlrl[vc nG4na sds2 6 3 4 Slide #7 - June — 2,$67 calls - Fiat timecallers- 1,556 - PSAP contacted - 3 - .19% - I CM contacted -23- 1.5% NC * July — 2,435 calls - First time callers-2,054 - PSAP contacted -6 - _ 9% 988 . • - POCM contacted -34- 1.66% August - 3,436 ells - First time callers- 1,903 - PSAP contacted - 1 0 - .29% - MCM contacted - 33 - .95% 5 6 7 8 11 I Slide #8 April -June Quarter 2 - 121 callstoM - 3 calls to PSAPI91I/MCNI - '78 Females -41 Males - 2 Unknown Orange . July-September Quarter 3 - 202 calls to 988 County - 0 calls to PSAP1911/lACNI - 104 Females - 93 Males 5 Unknown . 67% increase in calls between Quarters 2 S 3 • 182 % increase in ages 25-34 2 3 Lisa DeCiantis said demographic information is given voluntarily, which is why the gender 4 of some callers may be unknown. 5 6 Slide #9 Chat/Text NC has had 2417 chat/text response since ,J U yCt&t202 - July: 617 - August, 797 • Teat - July. 866 - August: 817 7 8 9 10 12 1 Slide #10 na cif pe Gple who ccrntart tho gas Lifeline About are halpad bT the crimes counselor iald Feea4r2�F iilvr�d dump the CiIIFtowchal. -- at people who contact « **I Lifelines allme go fin"[heir ■ ["Iw—ftmlar cell gig e beCeusaiseriousdrklaliie. Il ■ 360 �. r f Irtfewer than Age daily contacts ; F0 0-13"!34i«I-L :--- of saa Lifeline Crisii E_iWirw corstacts, tht.t,risisi caLmseior inust cell 511 wilhnit cansent bOCausa i serious tisk is Ida. 8l.11 I S.V.�au 2 -3196a 5lhsilN�.yn:rarF9uaa Prreeraal rl[vcmaan�.li� 1u 3 4 Slide #11 D14HS Alignment with 9-8.8 and Behavioral Health Response SOMEONE TO TALK TO(Connect) • Cris-is Call Center, Peer Warm Line, LME-MCO Access, Hop 4NC, Family and Youth Partners • SOMEONE TO RESPOND(Qlspatch) • Mobile Crisis Team Response,CIT LE/EMS, Integrated Behavioral Health Care. Enhanced Services (ACT, CST MST, IIH), IVC START • A PLACE TO GO(Stabilize) • Crisis Receiving and Stabilization Services, Behavioral Health Urgent Care. Facility Based Crisis, Peer and Community Respite,ED, Inpatient, Outpatient.Aftercare and Pears PREVENTION I POST 1fENTION SUPPORTS • Outpatient.Aftercare and Peers . Outreach&Tralning ASIST, CPR, CALM, SAVE, PsychArmor, ASK the OUESTION 4M 5 6 7 8 13 1 Slide #12 Behavioral Health Emergency Response I Persan i� ca■ Crisis IrI00 04 Resilience, coRecovery Be�rnrayr 9-8-5 YWrm tfW`P'hfs iaYrSYlrYirlEl6, � 0 sammunfRy Mvbllo VriisTtam 3ewlanaar pravide rosv%Wcnr 4F FK EK hG:.y".:ol �i Cr itis F5C11&ty p-around 2 NO DHHa DNHCID 348I7ES5SN1 tNWM rY NC SUPCM PItsSfllur l riiwrd Wn5,2= 3 4 Slide #13 Media Campaign r 988 �ttlr A IW IF I LirJE.K llE �AEsk NUPi� �. �!5!_0.1Cet1 0e8 is here Your mental 6larna o enria un fo s'PPOr4 r"- health mattes is — miensaje al 98.8 5 raceHEExrHESEr4siarev�,��wwbrdrF�e ,�r�Po.e„�iHww�,r�ns.ara� 6 7 8 14 1 Slide #14 r -I Questions 2 3 Commissioner Hamilton thanked Lisa DeCiantis for the presentation. She said she is a 4 mental health counselor, and said she will share this information with her clients. She said it would 5 also be great to have a video with actors to show what may happen when you call 988. 6 Lisa DeCiantis said there is that available on YouTube for folks. She also explained what 7 will happen if someone calls. She said there will be two options, and the call will then be 8 transferred based on the phone number they are calling from (this can be problematic, but is being 9 worked on—trials on routing calls based on cell tower). 10 Commissioner Hamilton asked if callers are prompted to provide their location. 11 Lisa DeCiantis said yes, but all call centers are trained to assist no matter where the caller 12 is located. 13 Chair Price said once the crisis counselor is aware of the location, they can transfer to the 14 correct location/services. 15 Lisa DeCiantis said yes. 16 Commissioner Bedford asked about callers who don't speak English or Spanish. 17 Lisa DeCiantis said there is a translation line available for people. She said that chat and 18 text is currently only in English, but they are working federally on other language options. 19 Commissioner McKee asked what determines whether 911 is contacted with or without 20 permission from the caller. 21 Lisa DeCiantis said one person stays on the phone, while the other person calls 911. She 22 said they stay on the line until they get confirmation help as arrived. She said the trigger point is 23 different for each caller. She said if someone has already harmed themselves, that will trigger a 24 911 response, or if someone has weapons and is not willing to put them away that would also 25 result in a 911 call. 26 Chair Price thanked them for their work. She said this is such a needed service and trying 27 to remember an 800 number was hard. Chair Price said she thinks Commissioner Hamilton had 28 a great idea with the demonstration video. 29 30 31 15 1 Slide #15 Contact Information Lisa DeCiantis MA, LCMHC Adult Mental Health Program Consultant IIsa.declantisya dhhs.nc_gov 984-206-5058 2 1 A➢riip 2WD H 3 4 5 Slide #16 L I FELl"W1988 Ihttpsrlhvwwsamhsa gautfind988 - helplg6 ?artner-toolklVsoclal-rnebia- shareables SALIHSA + r LIFELINE • 6 NCCHF43 CRIH❑D34317&85Nlivap krl.9 aWPrwmM1m IN-"i 2M 7 8 5. Public Hearings 9 None. 10 11 6. Regular Agenda 12 a. Emergency Housing Assistance (EHA) Program Evaluation and Options for Next Steps 13 The Board received an update on the Emergency Housing Assistance (EHA) program, provided 14 feedback on next steps, and considered selecting one of the outlined program options. 15 16 BACKGROUND: Starting in the fall of 2019, County and Town Housing staff worked 17 collaboratively to consolidate four different emergency housing assistance programs to streamline 18 program access, as well as program eligibility and services offered. This program expanded 16 1 rapidly in later months in response to the great need for housing and utility assistance with the 2 onset of COVID-19 in March 2020 and the lockdowns that followed. The EHA program has used 3 many different funding sources since its inception, including CARES Act funding from local, state, 4 and federal sources, the HOPE 1.0 program, Community Development Block Grant CARES Act 5 funding (CDBG-CV), and the program is currently using American Rescue Plan Act (ARPA) 6 funding. The County has a $4.4 million in remaining APRA funds that must be allocated by 7 December 2024 and expended by December 2026. 8 9 Between January 2020 and September 2022, the EHA program has assisted 2,593 households 10 in Orange County, providing $13.7 million in rent and utility assistance. 49% of the households 11 served are Black/African American, 19% are Latin, 8% are multiracial, and 18%White/Caucasian. 12 Of the households served, 74% are at extremely low income at 30% Area Median Income (AMI) 13 and below, 21.5% are very low income at 50% AMI and below, and 4.5% are low income up to 14 60% AMI. These households were primarily located within the Towns of Chapel Hill (49%), 15 Carrboro (28%) and Hillsborough (11%), and 24% were located in the unincorporated parts of 16 Orange County. 17 18 Funding demands for the Emergency Housing Assistance program for FY 2022-23 will exceed 19 available budgeted funds. At the same time, communities across the country are scaling back 20 emergency rent assistance programs as COVID-related funding sources are depleted. Housing 21 Department staff have worked with the Housing Directors for the Towns of Carrboro, Chapel Hill, 22 and Hillsborough, and consulted best practices nationally and developed three Options for 23 continuation of the Emergency Housing Assistance program: 24 1. Keeping the program eligibility and services offered largely the same to provide income 25 support for low-income households 26 2. Narrowing focus on program eligibility and services to primarily stabilize households 27 3. Narrowing focus even further on program eligibility and services to prevent eviction and 28 homelessness 29 30 Corey Root, Housing Director, gave the following presentation: 31 32 Slide #1 nORANGECOUNTY HOUSING DEPARTMENT ErnYer encyT Housing Assistance November 15, 2022" 33 34 17 1 Slide #2 FaU 2019: County & Towns consoli&tcd four housing programs Streamline prograrn access • Housint, Helpline ;� plgc,. 'Ipplicat-lon Common eligibility and services • Rapid expansion during COVID-19 • Many different funding sources CA R ELS Act • HOPE 1-0 proprarn • Community Davolopment Block Grant CARES Act(CDBG-CV) • Arnerican Rescue Plan Act DARPA) County has $4.4 million in remaining APRA • Allocated by December 2024 rxpendf-d by December 2026COUNTY 51WH'' OUSING DEPARTMENT 2 3 Corey Root said the goal of streamlining was to make services more accessible and easier 4 for residents. She said that the statistics in the next section include all the emergency housing 5 funds that were administered by the county. 6 7 Slide #3 EHA Evaluation 0 RAN G E COU NTY HOUSING DEPARTMENT 8 9 10 18 1 Slide #4 2,833 households assisted Jail 2020-Sept 2022 ■ HOPE 1-0 0 EHA 2000 lam+ ,zb 75 69 M. - 2 Carrbow Chapel Hill HAllsburGWh Orange County Tata! 3 Corey Root said the total represents unique (unduplicated) households. 4 5 Slide #5 $13.7 million pro-vided for ernergcnc assistance ■ HOPE 1.0 0 EHA $15,ODC0 x] $1,418,539 $ =77, S64,602 $719.542 55,221,597 55.04.0171? $3,522,295 $317,506 $296,869 $2,002,571 51,011,509 So .... M — Carrboro Cha"I Hill Hillsborough orl%t Coantk' Tota! 6 7 Corey Root said there is a larger difference in the numbers between Carrboro and Orange 8 County due to the rent price differences in these areas. 9 10 19 Slide #6 Majority of Emergency Housing Assistance pr -tided to BIPOC households EHA Assistance By Race OINN - — 13 0IFt WNec-awcasian BlackAfncan Arnencan 2 3 4 Slide #7 Most ERA proNided to extremely low income households EHA AssiSt2nce By ANII AM] 50%AM I 30%AMI 5 6 7 8 20 1 Slide #8 EHA application subs-nissions continue to rise Application Received Per Month 252 210 227 212 2~07 199 - - 176 170 i57 ifi•' 165 1% 4 7121 81121 9'21 l M l '1'21 1221 1ra 2+22 W22 4122 522 &22 7!22 B22 K2 2 3 Corey Root said the eviction moratorium ended 10/21 and HOPE 2.0 ended 12/21. She 4 said that applications went up as soon as that program ended at the state level. She said staff 5 was waiting for a leveling off, but to date, that has not occurred. 6 7 Slide #9 Average application processing d ivs rose 2022, decreased in recent months Avg Processing 7ime go -54 44 X16 46 40 32 ara 73 23 16 20 Q 7,21 6*1 9x21 10,I1 11!21 12Q1 114 2x32 4r4 I122 aM, 9 M&M g 9 Corey Root said that the application processing did not result in an increase in evictions. 10 21 1 Slide #10 Average payri-ie rets hov r ars►-un $2000 -Average future rent payment - $1953 -Average arrears payment - $2121 •Average EHA. payment - $2877 �0 RAN,(�F C()I,',1 Y HOUSING DEPARTMENT 2 3 Commissioner Fowler asked if that is rent per month or the total payment. 4 Corey Root said these numbers are the total payment. She said that future rent covers up 5 to 3 months in the future. 6 Chair Price asked if the total average future rent payment is $1,953 per month or for three 7 months. 8 Corey Root said they are per month. 9 Commissioner McKee asked what timeline the average payment would cover. 10 Corey Root said this depends on how many months were needed in arrears. She said that 11 these are average payments. 12 Chair Price asked what the recipients were paying themselves. 13 Corey Root said the payments are not just for rent. 14 Chair Price said they could be for utilities. 15 Commissioner McKee asked the timeframe that would be covered with the average 16 payment. 17 Corey Root said that it would depend on the amount of arrears and how far back they are 18 paid. She said that everyone gets three months in the future, but some people have many months 19 of arrears. 20 Libbie Hough said payments can be as low at $186 and some people have $10,000 in 21 arrears. 22 Corey Root said they also pay arrears for people in subsidized housing, but they do not 23 pay future. 24 25 22 Slide #11 About 15% of EHA applications received are ineligible 15ft Cl` I/ 2 3 4 Slide #12 E14A Program Options ORANGE COUNTY HOUSING DEPARTMENT 5 6 7 8 23 1 Slide #13 Funding demands for EH -,,ri11 exceed budgeted funds for FY 2022-202.3 • Staff worked with Towns to develop three options . Income support for low-income households Housing stability Eviction & homelessness prevention n ORANGE COUNTY HOUSING DEPARTMENT 2 3 4 Slide #14 Option 1 % ouId provide most supports, also cast the most . Rent and utility ,arrears, 3 months of future rent . Application fees, security deposits, moving costs, one-tide storage, late foes 60% AMI and under No caps on award amounts Repeat applications accepted nORANGE COUNTY HOUSING DEPARTMENT 5 6 7 8 24 1 Slide #15 Option 2 n arrows focus to promote housing stability ` Rent and utility arrears, I month of future rent • Application fees, security deposits, late fees 30% AMI and under, and people in eviction proceedings or exiting homelessness $6000 award cap annually Repeat applications accepted �0 RAPIGE C()I,• ',] HOUSING 6EPARTMENT 2 3 4 Slide #16 Option 3 narrows foci-is furtherto prevent evictions and homelessness . Runt and utility ,arrears, 1 month of future rent • Application fees, security deposits, late fees • Drily people in eviction proceedings or exiting homelessness $5000 award cap annually • Repeat applications accepted nORANGE COUNTY HOUSING DEPARTMENT 5 6 7 8 25 1 Slide #17 Annutal program casts range from nearly 8 million to milli, on PqOption Income Option i i F F Option Eviction Low-income Housing Households Stability -Prevention Estimated direct $7,512,422 $4,807,950 $1,980,818 client assistance Estimated operating costs $397,448 $248,405 $99,362 (staff,admin) TOTAL $7.909,870 $5,05+6,355 $2,080,177 HOUSING DEPARTMENT 2 3 4 Slide #18 5 Financial impacts four FY 2022-202-3 determined by program direction. • $4,201,041 budgeted $3,669,026 estimated spending through 12/31/22 -Additional funding needed to continue EHA operations in FY 2022-2023 - Option 1: $3,708,829 Option 2 $11996,163 - Option : $ 508,074 6 7 Chair Price asked if someone applies to the county can they also apply to towns. 8 Corey Root said it is all one process streamlined through the county. 9 Chair Price asked if this is all county money. 26 1 Corey Root said Carrboro has $500,000 to dedicate. Chapel Hill is not providing any 2 additional funding, but Hillsborough has $300,000 left in their CDBG-CV grant, as well. 3 Commissioner Richards asked what housing stability means. She asked if it is when 4 someone is about to be evicted but the funds prevent that. She said if she understands, there is 5 not a limitation on how much of their income is going to housing. 6 Corey Root said not for this program currently. 7 Commissioner Richards asked for the difference between Option 2 and 3. 8 Corey Root said Option 2 would add anyone with 30% AMI. 9 Commissioner Richards said so with option 3, no matter the income, if you are headed to 10 eviction, you would qualify. 11 Corey Root said that's correct. 12 Commissioner Richards asked if the 30% is just option 2. 13 Corey Root said that was correct. She said the number of applications per month is almost 14 double for people at 30% AMI and below. She said that is the bulk of the program. 15 Commissioner Richards asked if it also includes people higher than 30%. 16 Corey Root said yes if they are experiencing eviction proceedings or homelessness. 17 Commissioner Greene said she is trying to get her head around where the money comes 18 from. She said the bulk comes from the county and asked how much has come from Chapel Hill, 19 Carrboro and Hillsborough. 20 Bonnie Hammersley said there has not seemed to be an interest from Chapel Hill to use 21 ARPA funds for this. She said this is a county-administered program that benefits the full county. 22 She said there has been no indication from Chapel Hill that they would consider this. 23 Commissioner Fowler asked if the funds from Carrboro will lessen the county's burden or 24 if those are already factored in. 25 Corey Root said that is not factored here and apologized for the oversight. 26 Commissioner Fowler asked if they would contribute and lessen the burden. 27 Corey Root said yes and that it could only be for Carrboro residents. 28 Commissioner Fowler said there used to be programs for all jurisdictions, but now it is 29 consolidated, but Chapel Hill is not contributed financially. 30 Bonnie Hammersley said they have not indicated they will contribute any of their ARPA 31 money. 32 Commissioner Fowler said these funds are available due to COVID. 33 Bonnie Hammersley said there were many federal programs during COVID that are no 34 longer available. She said there are jobs, but are not high paying, so even though people are 35 employed, it does not mean they are getting enough money to pay for housing. 36 Commissioner Hamilton thanked Corey Root for the report and said she appreciates the 37 clear overall presentation of data. She said when making decisions on how to use funds and 38 hearing what other jurisdictions are doing or not doing, she hopes that they would think about all 39 the needs in the county and what is sustainable. She said she is concerned about sustainability 40 of the program. She said she isn't getting a clear picture of who is asking for this money. She said 41 the general statistics were helpful, but said the demographics of who is utilizing the program would 42 help her understand more. 43 Commissioner McKee asked if there were any formal discussions with Chapel Hill 44 regarding their participation in this program or if it is a general sense. 45 Bonnie Hammersley said Chapel Hill is aware of the cost of the program. She said they 46 have done a different approach with their ARPA money based on public input and this item has 47 not come up. The Town Manager shared their plan for the remaining ARPA money and this was 48 not one of the items. 49 Corey Root said she also asked the town housing directors. 50 Commissioner McKee said the county's ARPA money could go to this for a couple years 51 and then there would need to be other funding. 27 1 Bonnie Hammersley said yes. She said there does need to be a decision for the rest of 2 the year within the next couple of weeks because they will be out of money by the new year. She 3 said they knew going into this that it was not sustainable, but they were meeting the need of the 4 residents during the pandemic and the need continues. She said this program has not even had 5 a million in it prior to COVID. 6 Commissioner McKee said he has no issue figuring out what to do with it for this year. He 7 said that there is a limited amount of ARPA funds and when they are gone, they are gone. He 8 said it will fall back on the county to find other avenues of funding the program. He said the 9 applications are still climbing even though we are coming out of COVID, perhaps not due to the 10 effects of it. He said it is concerning to him that Chapel Hill residents are representing around half 11 of people receiving assistance, but Chapel Hill is not willing to provide funding. He said he does 12 not want to put the county in a position on having to back away from the program at a future point. 13 He said he would not want to back away from keeping people in their homes. 14 Commissioner Richards said in 2019, everyone came together and did a consolidated 15 program—before COVID. She asked what brought them together then. 16 Corey Root said the program was confusing for residents and services providers for 17 applications. 18 Commissioner Richards asked what the funding was total for all programs in 2019. 19 Bonnie Hammersley said the change was that it was moved to the county to administer. 20 She said she is assuming there is an expectation that the county will cover the increased needs. 21 Commissioner Richards asked if it is because it is being viewed as a safety net. 22 Bonnie Hammersley said probably. She said it is something that Orange County would 23 do. 24 Commissioner Richards asked if Option 3, at some level, would be in line with what was 25 available pre-COVID. 26 Corey Root said it would be much more generous. 27 Chair Price asked if Chapel Hill is going to do anything they were doing pre-COVID 28 regarding housing. 29 Corey Root said no. 30 Commissioner Greene said that COVID has turned the world upside down. She said the 31 need that was already there was made worse. She said that jobs that people can get are not 32 enough to pay the rent. She said she would like to be able to fund Option 1, but can't support 33 anything less than Option 2, because it at least reaches the 30% AMI. She said it is also only half 34 of the remaining ARPA money. She said she is very frustrated with Chapel Hill, but the Board 35 can't take it out on residents of the county. 36 Chair Price asked if they would use ARPA money this year, what will happen next fiscal 37 year. 38 Bonnie Hammersley said for this year, the remaining ARPA funding would be around what 39 is needed. 40 Chair Price said she is concerned with folks that are historically struggling and those who 41 are unable to transition to higher paid jobs. She asked if the jurisdictions are still working together 42 on CDBG. She said she would still think they would want to share in this. 43 Commissioner Bedford said she does not know what Chapel Hill is doing with their ARPA 44 money, so she does not want to judge yet. She said during COVID, a lot of people left cities and 45 came to Orange County, and that drove up rents. She said there are many other factors that drive 46 up housing costs as well. She said this money is supposed to bridge assistance through the 47 pandemic. She said she thinks the Board should move forward with Option 2, just in case other 48 emergency projects need funds. She said the manager will have time to look during budget 49 planning. 50 Bonnie Hammersley said spending is keeping on track with other years at this time. She 51 said they are looking for some one-time expenses related to foster care. 28 1 Commissioner Hamilton asked who contributed to the total amount that has been spent to 2 date. 3 Corey Root said the numbers are muddy because the county pays upfront and is 4 reimbursed from the other jurisdictions. 5 Commissioner Hamilton said it seems that Chapel Hill doesn't want to put up any 6 additional money, but asked if these avenues through which they are already contributing will 7 continue. 8 Corey Root said what she hears is that Town staff thinks it is a great program, but they 9 are wanting to focus money on affordable housing development. 10 Bonnie Hammersley said this was the third year that the county has put in $4 million. She 11 said the vast majority of the $13.7 million is county money. 12 Commissioner Hamilton said she is leaning towards Option 3 because she is concerned 13 about sustainability of the program. 14 Commissioner Fowler asked if the county was using an ARPA money for this. 15 Bonnie Hammersley said a total of $12 million of ARPA money has gone to the program 16 over 3 years. 17 Commissioner Fowler said that leads her to option 3 for sustainability reasons. 18 Commissioner McKee said regardless of what they do, they are looking at a 2-4 cent 19 permanent tax increase. He said it's disappointing to look at the fact that half of funding went to 20 Chapel Hill residents and there is no urgency on the part of the Town board to step up and provide 21 funding. He said option 2 is his preference but that he could also go with option 3. He said that 22 he cannot see a way for option 1 to go forward. He said that option 2 will result in a 2 or 3 cent 23 tax increase because they cannot back away from this. 24 Commissioner Bedford said that she will propose that they do back away from it. 25 Commissioner Richards asked if option 3 includes 30% AMI. 26 Commissioner Greene said no. 27 Commissioner Richards asked if that is the main difference between options 2 and 3. 28 Chair Price asked if the towns and county staff are discussing how the development of 29 affordable housing can interact with this program. 30 Corey Root said there are weekly meetings between the staff. 31 32 A motion was made by Commissioner Greene to proceed with option #2 for the 33 Emergency Housing Assistance program in 2022-23. 34 35 Commissioner Greene said she cannot vote for a program that cuts off the 30% and below 36 right now. She said that it is reasonable to talk about this again during budget season. She said 37 the stability point is critical for her, but if people with 30% AMI are left out it will exacerbate the 38 homelessness issue. She said the Board can afford to do option 2 even if Chapel Hill is not 39 stepping up. 40 41 Commissioner McKee seconded Commissioner Greene's motion. 42 43 Commissioner Hamilton asked what the 30% AMI inclusion means. She asked if they are 44 under 30% and they are not having eviction, what would they be applying for. 45 Corey Root said it is usually utility or rental arrears. She said option 2 is one month of rent 46 going forward and now it is three months. 47 Chair Price noted that people can reapply. 48 Corey Root said that option 3 only includes people that are in eviction proceedings or 49 experiencing homelessness. 50 Chair Price said the program could be gradually tightened up but changing this to one 51 month from three month will signal that people might need to find additional sources of assistance. 29 1 Commissioner Richards said this will get us to the end of the year. 2 3 VOTE: Ayes, 5 (Chair Price, Vice Chair Bedford, Commissioner Greene, Commissioner 4 McKee, Commissioner Richards); Nays, 2 (Commissioner Fowler, Commissioner 5 Hamilton) 6 7 MOTION PASSES 8 9 b. Schools Safety Task Force— Proposed Charge, Composition, and Timeline 10 The Board discussed and determined the charge and composition for a Schools Safety Task 11 Force, established a timeline for completion of the Task Force's work/report/recommendations to 12 the Board of Commissioners, and appointed two (2) Commissioners to serve on the Task Force. 13 14 BACKGROUND: The Board of Commissioners previously requested information on how the 15 County may regulate protests or large gatherings in Orange County. At its October 3, 2022 16 Business meeting, the Board deferred consideration of an ordinance and determined it would 17 form a Task Force to consider school safety. 18 19 During the October 18, 2022 Business meeting, the Board had an initial discussion regarding the 20 composition and charge for the Task Force. Commissioners Jean Hamilton and Earl McKee 21 volunteered to draft a proposed charge for the Board's consideration. 22 23 The Task Force charge will include but not necessarily be limited to: 24 25 1. Discuss ways in which the Orange County government, schools, law enforcement, and 26 community can enhance the safety of the school environment to protect from external 27 threats and promote the education of Orange County K-12 public school students; 28 29 2. Recommend to the Board of County Commissioners new or amended policies, 30 ordinances, and/or practices that will address those external threats and provide a safer 31 school environment for our students. 32 33 Commissioners Hamilton and McKee also recommend that the Task Force meet a minimum of 34 six times between January and June of 2023. 35 36 The Board had also discussed adding students to the list of proposed members. As a result, two 37 student representatives from each school district have been added to the proposed composition. 38 The draft charge, composition, and timeline is provided as Attachment 1. 39 40 Assuming the Board establishes an application process for public participation, the Clerk's Office 41 will begin soliciting membership applications for a pool of applicants for the Board to review and 42 make formal appointments. 43 44 The County Manager's Office will secure a facilitator to guide the Task Force's efforts. 45 46 Travis Myren gave the following PowerPoint presentation: 47 48 30 1 Slide #1 ORANGE COUNTY NC)RTH C ARC]LINA Schools Safety Task Force Beard of Commissioners Business Meeting November 15, 2022 2 3 4 Slide #2 Purpose • Approve the charge,composition,and timeline of the Schools Safety Task Force • Authorize the County Manager's Office to secure facilitetorto guide the Task Force's efforts using up to$10,000 from the Commissioners'Contingency line item • Appoint two(2)Commissioners to serve on the Task Force ORANGE COUNTY 2 N15R711 CAROLINA 5 6 7 Slide #3 Charge • I]iscussways in which the Orange County government,schools,law enforcement,and community can enhance the safety of the school environment to protect from external threats and promote the education of Orange County K-12 public school students, • Recommend to the Board of County Commissioners new or amended policies,ordinances, anchor practices that will address those external threats and provide a safer school environment for our students_ GRANGE COUNTY 3 WORT[I Ch ROLINA 8 31 1 Slide #4 Composition 1 Resident-t sIHIIICerrboroCAyS ftoeaplst.-mss Aa Plicawli 2 Resident-Ctrape'1Hill GerrbarogitySchoolDietrci Applicaf,n 3 Resident-Change Comt--i sucMcg D}strict Applicathn 4 Resiclont-hang+Cc,;;My$V40 D atrlct Applicgrton 5 Orange Cc..my Sr roc,'sStudent SuperintsndsntAppointr^e^i. 6 Orange Cc.^if.S_^-oc.sSludent Superintendent Appoint^-ersi ^!;ar! I lill Gairt.nrc;_. a :,-. c,$Sludonti $ur-Mrfnland<$ntApF;iinlr- �.snr• Hill Qnrrbnr1P ^,uc•s Sludent Suparinlund nlA Pp3ink- t $ El"-;1 c= Cor r#w or*RnF,-�:w-IaWf 13C.-.;:Appuir h-a-1 _ 10 Bca•d of Car-ssaonem Rap;ese^•iatve BC CC Appoirrtmeei 11 Bca-dofEducatonRepresentaiive-CKCCS Bca�dofEducattonAppc--imeek 17SuF.niinlisncnnlcr0*S�n**-CHCCS $upann14Pnderil'Ai3p3inl-'ertl 13 racg:d pr U;Iur=alanRaprowlnl m- $va,=1orl:ducal.anAFpc-^Inient 14 Sup*rintend*ril or C*abgnee-SGS Supenntond-Ont+a,pFra nlP-*M 15 SheaiffoF.Dasig�ee SherffAppo^lme-1 is Gwbam Fnice Ch*r ar Desgne-9 okyr Appo rime-1 1T Chapi�INill P4 iic*Chi*Fe1r Css rg ea o w.apa llmr l_- 1$ !-Illlxk iripaghPalitoChia tr:*0*s1n*a 'gw-ApPorrlm n9 ORANGE COUNTY K RTI I CIA1101-INA 2 3 4 Slide #5 Timefine • The Task Force will conduct its meetingsbetween January and June of 2023, holding a minimurrL of six (6)meetings du ring that timeframe- ORANGE COUNTY 5 MDR-Ft I CAROL]NA 5 6 7 8 32 1 Slide #6 Manager's Recommendation * Approve the char0e,composition,and timeline of the Schools Safety Task Force as detailed in Attachment A-. Authorize the County Manager'sOffice to securea facilitator to guide the Task Force's efforts and approve the use of up to$10.000 from the Corn missioners'Contingency line item to fund the facilitator; Appoint two(2)Commissioners to serve on the Task For-oe. ORANGE COUNTY K RTI i cIA1101_INA 2 3 Chair Price thanked Commissioner McKee and Commissioner Hamilton for their work on 4 the Charge. 5 6 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to 7 approve the charge, composition, and timeline of the Schools Safety Task Force as detailed in 8 Attachment 1. 9 10 VOTE: UNANIMOUS 11 12 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 13 authorize the County Manager's Office to secure a facilitator to guide the Task Force's efforts and 14 approve the use of up to $10,000 from the Commissioners' Contingency line item to fund the 15 facilitator. 16 17 VOTE: UNANIMOUS 18 19 A motion was made by Commissioner Fowler, seconded by Commissioner Bedford to 20 appoint Commissioner McKee and Commissioner Hamilton to serve on the Task Force. 21 22 VOTE: UNANIMOUS 23 24 7. Reports 25 a. Orange County Partnership to End Homelessness—2022 Data Update 26 This item was postponed for consideration at the December 5, 2022 Business Meeting. 27 28 33 1 8. Consent Agenda 2 3 • Removal of Any Items from Consent Agenda 4 • Approval of Remaining Consent Agenda 5 • Discussion and Approval of the Items Removed from the Consent Agenda 6 7 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 8 approve the consent agenda. 9 10 VOTE: UNANIMOUS 11 12 a. Minutes 13 The Board will correct and/or approve the draft minutes for the October 3, 2022 BOCC Meeting 14 as submitted by the Clerk to the Board. 15 b. Refund for Overpayment of Excise Tax 16 The Board will consider approval of a refund of overpayment of Excise Tax of$1,030 to the 17 Love Law Firm. 18 c. Fiscal Year 2022-23 Budget Amendment#3 19 The Board will consider approval of budget, grant, and capital project ordinance amendments 20 for Fiscal Year 2022-23. 21 d. North Carolina Governor's Highway Safety Program — Orange County Sheriff's Office 22 Traffic Safety Project and Approval of Budget Amendment#3-A 23 The Board will consider: 24 1) Adopting a Resolution recognizing federal funding for traffic safety projects to the 25 Sheriff's Office; 26 2) Authorizing the Chair to sign the Resolution; and 27 3) Approving Budget Amendment#3-A accepting the $25,000 from federal grant funds. 28 e. Proposed Amendments— Commission for the Environment Board-Specific Policy and 29 Procedures 30 The Board will consider approving amendments to the Commission for the Environment board- 31 specific Policy and Procedures document. 32 f. Amendment to the Persimmon Hill Farm (Bennett/Pelissier) Conservation Easement 33 The Board will consider a resolution approving an amendment to a conservation easement held 34 by Orange County for property owned by Vann Bennett and Bernadette Pelissier (known as 35 Persimmon Hill Farm). 36 g. Resolution Re-Naming the Whitted Meeting Room to the Donna S. Baker Meeting 37 Room 38 The Board will consider adopting a resolution re-naming the Whitted Meeting Room after Donna 39 S. Baker, former Clerk to the Orange County Board of Commissioners. 40 h. End Point Protection — Managed Detection Response CrowdStrike Contract 41 The Board will consider approving and authorizing the Manager to sign a contract with CDW 42 and CrowdStrike in the amount of$112,965 to monitor 1,500 devices, e.g., computers and 43 servers, replacing the currently deployed Carbon Black endpoint protection with CrowdStrike 44 end point protection and additionally adding a vendor initiated managed detection system. 45 i. Approval of the Assistance Policy and the Procurement and Disbursement Policy for 46 the 2022 North Carolina Housing Finance Agency (NCHFA) Urgent Repair Program 47U( RP22) 48 The Board will consider authorizing the County Manager to sign the updated URP22 Assistance 49 Policy, and the Procurement and Disbursement Policy (no revisions from previous approved 50 Policy). 51 34 1 9. County Manager's Report 2 Bonnie Hammersley reviewed the information items for the Board's attention. She said 3 there have been more LHA applications this year than last year, and a higher rate are expected 4 during the last two weeks of November. 5 Commissioner Richards said she said she likes the formula of keeping the $100 minimum 6 and asked if that is sufficient. 7 Bonnie Hammersley said regardless of how many applicants there are everyone will get 8 something, with a minimum of$100. 9 Commissioner Bedford said it will take several years of the program to get the numbers 10 right, so this will be revisited during budget. 11 Bonnie Hammersley noted that this is Chair Price's last meeting as Chair and said it had 12 been an honor to work with her and she wished her well. 13 14 10. County Attorney's Report 15 John Roberts said his staff have been working on some adjustments to the Code of 16 Ordinances. He said this will likely be brought to a first reading in January and he recommends a 17 second reading. He also congratulated Chair Price on winning her election for higher office. 18 19 11. *Appointments 20 None. 21 22 12. Information Items 23 • Memorandum - Financial Report- First Quarter FY 2022-23 24 • Longtime Homeowner Assistance (LHA) Property Tax Program Prioritization 25 26 13. Closed Session 27 None. 28 29 14. Adjournment 30 Chair Price reminded the Board that the next meeting is on Monday, December 51n 31 32 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 33 adjourn the meeting at 9:11 p.m. 34 35 36 VOTE: UNANIMOUS 37 38 39 Renee Price, Chair 40 41 42 Recorded by Tara May, Deputy Clerk to the Board 43 44 Submitted for approval by Laura Jensen, Clerk to the Board. 45 Attachment 2 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 December 5, 2022 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Monday, 9 December 5, 2022 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice Chair Earl McKee, 12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Renee Price, and Anna 13 Richards 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Price called the meeting to order at 7:00 p.m. All commissioners were present. 21 22 Oaths of Office for Board Members 23 • NC State Senator and United States Representative-Elect Valerie Foushee administered 24 the oath to Commissioner Earl McKee 25 • NC State Senator and United States Representative-Elect Valerie Foushee administered 26 the oath to Commissioner Jamezetta Bedford 27 Resident Superior Court Judge Alyson Grine administered the oath to Commissioner 28 Sally Greene 29 NC State Senator and United States Representative-Elect Valerie Foushee administered 30 the oath to Commissioner Anna Richards 31 32 Commissioner Greene said she was delighted to serve a second term. She said she was 33 proud of the accomplishments the Board has made and she looks forward to many more, 34 beginning with the behavioral health center and homelessness, topics that would be discussed 35 later in the meeting. 36 Commissioner McKee thanked the citizens of Orange County for placing faith in him to serve 37 another term. He also thanked his fellow commissioners. He said it was one of the most 38 productive and enjoyable boards he has been part of. 39 Commissioner Richards thanked the citizens of Orange County for allowing her the 40 opportunity to serve. She said she was excited to take the oath of office with her mother in 41 attendance. She said her parents inspired her to live a life of service and she was grateful to 42 them. She said she looked forward to working with the Board for the betterment of Orange 43 County. 44 Commissioner Bedford echoed the other commissioners' statements and expressed 45 appreciation to the people of Orange County. She also thanked the families of the seven 46 commissioners for their support. She said she looked forward to working with everyone. She 47 also expressed appreciation to staff for making the commissioners'jobs easier. 48 49 Board Organization 50 a. Election of Board of Commissioners' Chair and Vice-Chair 2 1 2 Vote for Chair of the Board of Commissioners: 3 7 votes cast for Jamezetta Bedford (Amy Fowler, Sally Greene, Jean Hamilton, Earl 4 McKee, Renee Price, Anna Richards) 5 6 Jamezetta Bedford became the new Chair of the Board of Commissioners. 7 8 Vote for Vice Chair of the Board of Commissioners: 9 4 votes cast for Earl McKee (Amy Fowler, Earl McKee, Renee Price, Anna Richards) 10 3 votes cast for Sally Greene (Jamezetta Bedford, Sally Greene, Jean Hamilton) 11 12 Earl McKee became the new Vice Chair of the Board of Commissioners. 13 14 Chair Bedford chose to have the Commissioners share announcements or comments at 15 this point in the agenda. 16 Commissioner Richards said she attended the Justice Advisory Council where they 17 received a presentation on the mental health system and the process for voluntary and involuntary 18 commitment. She said it underscored how much the county needs a diversion facility. 19 Commissioner Price expressed thanks to the Board for the opportunity to serve as the 20 Chair for two years. She expressed special thanks to Chair Bedford for serving as Vice Chair 21 with her. She said she attended the Hillsborough holiday parade on the previous day and there 22 were many people in attendance. 23 Vice Chair McKee said in the previous week he had the opportunity to speak at the 24 Voluntary Agricultural Breakfast. He said the Voluntary Agricultural District (VAD) program has 25 been in place for 30 years and has enrolled about 17,000-plus acres. He thanked the Board for 26 electing him as Vice Chair. He thanked Commissioner Greene for choosing to run for Vice Chair 27 of the Board, and said that a split-vote is an indication of the strength and depth of leadership on 28 the Board. 29 Commissioner Hamilton echoed Vice Chair McKee's comments that a split-vote is a sign 30 of the Board's strength and that the Board works well together. She said she looks forward to the 31 leadership of Chair Bedford and Vice Chair McKee to improve the functioning of the Board and to 32 serve the residents of Orange County to the best of their ability. 33 Commissioner Greene expressed congratulations to Chair Bedford and Vice Chair 34 McKee. She said she attended the NCACC legislative meeting and introduced the five priorities 35 that the Board had previously discussed. She said the NCACC chose three priorities: digital 36 infrastructure, school capital funding, and Medicaid expansion. She said there was a lot of 37 discussion on one of the Board's priorities, racial equity and criminal justice, which ultimately was 38 not on the final list of priorities. She said that each member county of NCACC gets one vote, and 39 this was a reminder of the rural bias of the organization. 40 Commissioner Fowler said she attended the Justice United meeting on November 17th 41 where the need for increase mental health services for the Latinx community was highlighted. 42 She said at the December 1 sl Alliance meeting, it was determined that the go-live date for tailored 43 plans was on April 1, 2023. She said that because of the date change, she can continue to serve 44 on the Alliance board until February. She said that later in the agenda the Board was to discuss 45 replacing her on the Alliance board due to a potential conflict of interest, but the date change 46 meant that the Board would not need to make the decision until a future business meeting. She 47 said that Alliance held town hall meetings in each county to discuss the tailored plans, and that 48 Orange County had the highest turnout. She said at the December 2nd JCPC meeting, they 49 reviewed the survey completed by youth being served by the court system in order to prioritize 50 programming needs. She said an RFP will go out on January 911. She wished Commissioner 51 Price well in her future position in the NC House of Representatives, and she hoped that 3 1 Commissioner Price would continue to push for expanded Medicaid and improved funding for 2 schools and mental health care. 3 4 b. Designation of Voting Delegate for all NCACC and NACo Meetings for Calendar Year 5 December 1, 2022-2023 6 Chair Bedford gave a description of NCACC duties for the voting delegate. 7 8 Commissioner Price nominated Commissioner Greene to serve as the voting delegate for 9 NCACC. Vice Chair McKee seconded the nomination. 10 11 VOTE: UNANIMOUS 12 13 Commissioner Price gave a description of NACo duties for the voting delegate. She 14 described some recent NACo initiatives. 15 16 Commissioner Price nominated Commissioner Richards to serve as the voting delegate 17 for NACo. 18 19 VOTE: UNANIMOUS 20 21 22 1. Additions or Changes to the Agenda 23 Chair Bedford dispensed with reading the public charge. 24 25 2. Public Comments (Limited to One Hour) 26 a. Matters not on the Printed Agenda 27 28 There was no one signed up to speak on matters not on the printed agenda. 29 30 b. Matters on the Printed Agenda 31 (These matters will be considered when the Board addresses that item on the agenda below.) 32 33 3. Announcements, Petitions and Comments by Board Members 34 Chair Bedford chose to have the Board share announcements and comments earlier in 35 the agenda. 36 37 4. Proclamations/ Resolutions/ Special Presentations 38 None. 39 40 5. Public Hearings 41 None. 42 43 6. Regular Agenda 44 a. Discussion on Process for Board of Commissioners Vacancy 45 The Board discussed the process by which the upcoming vacancy on the Board of 46 Commissioners ("BOCC") will be filled. 47 48 BACKGROUND: Commissioner Renee Price was recently elected to the North Carolina General 49 Assembly. Commissioner Price notified the Board of Commissioners that she will be resigning 50 her position effective December 31, 2022. Orange County is subject to North Carolina General 51 Statute (NCGS) 153A-27, which provides that in Orange County, a vacancy is filled by the BOCC 4 1 subject to several pre-requisites. The nominee must be a member of the same political party as 2 that of the member being replaced and a resident of the same district. Before filling the vacancy, 3 the BOCC must also consult the appropriate political party, but is not bound by the party's 4 recommendation. The BOCC may either conduct the applicant evaluation process itself or, as it 5 has done in the past, allow the Orange County Democratic Party to conduct the applicant 6 evaluation process. The Board would then receive one or more recommended applicants from 7 the Party and appoint a new Board member. 8 9 The BOCC must fill the vacancy within 60 days of the date the vacancy becomes effective — 10 December 31, 2022. The deadline for the Board to fill the vacancy is March 1, 2023. If not filled 11 by that date, the Clerk of Superior Court must fill the vacancy. Pursuant to NCGS 153A-27, the 12 appointee will serve in the position for the remainder of Commissioner Price's unexpired term. 13 The last vacancy on the Board of County Commissioners in 2021 was created by the resignation 14 of Mark Dorosin and was filled through an open process in which the Orange County Democratic 15 Party evaluated the applications, interviewed those applicants, and presented four applicants to 16 the BOCC for consideration. 17 18 Should the BOCC choose to follow the same process as in 2021, the application process is 19 proposed to begin in December 2022. The 2021 application (for potential use again in the current 20 process) is attached for Board reference and discussion/revision. The 2021 application included 21 questions from the BOCC and from the Orange County Democratic Party. It is proposed that 22 applications be accepted through January 6, 2023, with all eligible applications then being 23 forwarded to the Orange County Democratic Party. The Party would review the applications and 24 nominate candidate(s) to the BOCC by January 30, 2023, in time for Board consideration at the 25 February 7, 2023 Business meeting. 26 27 Commissioner Price reminded the Board that the questions on the application were 28 developed for the last vacancy that occurred. She said that the Democratic Party was not required 29 to make a recommendation. She said they could recommend several candidates or none at all. 30 She said the decision comes back to the Board. She said she will not be part of the process. 31 Commissioner Richards said that she did not realize the party nominated candidates. 32 Chair Bedford said it was a non-binding nomination and that they do not have to nominate. 33 She said that previously, the Board only considered individuals that applied. She said that 34 technically, they could reopen the application if they do not care for any of the applicants. She 35 said there are 60 days to make the appointment, or the court will do it. 36 Commissioner Fowler asked about question #12 and said that people may still be 37 interested in transit planning but that 12 does not apply any longer. 38 The Board agreed to remove question #12. 39 Commissioner Hamilton said that they should make their process clear to the public. 40 Vice Chair McKee said the Board has 60 days to make an appointment. 41 Commissioner Hamilton said that the process should be streamlined if they do not choose 42 the applicant. She said that process should be clear to the public. 43 Chair Bedford said hopefully that's not an issue. 44 Vice Chair McKee reiterated that it is the Board's appointment to make, and they ask for 45 and follow advice from the party. He said that in the past, a member was appointed outside of the 46 application process and asked the attorney if that would be allowed. 47 John Roberts said process is determined by this board and they must only consult with 48 the Democratic Party. 49 Vice Chair McKee said that there was an instance historically when someone was 50 appointed twice on two separate occasions. 51 Commissioner Price reminded the Board that the applicants must live in District 2. 5 1 Laura Jensen said she would submit all of the applications to Elections Director Rachel 2 Raper to make sure applicants resided in District 2. 3 4 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 5 follow the process previously used in 2021 for filling the upcoming vacancy on the Board of 6 Commissioners, with the removal of question #12 from the vacancy application. 7 8 VOTE: UNANIMOUS 9 10 b. Boards and Commissions Selection Schedule, Interim Assignments and Alliance 11 Vacancy 12 The Board: 13 1. Extended the current boards and commissions assignments for members of the Board of 14 Commissioners until both the appointment of a new Commissioner and the Board's approval 15 of 2023 assignments occur; and 16 2. Selected Board members to serve in the interim on boards and commissions assigned to 17 Commissioner Renee Price based on her stepping down to begin serving in the North Carolina 18 General Assembly. 19 20 BACKGROUND: Members of the Board of Commissioners serve on various County and County- 21 related boards and commissions. Typically, Board members indicate their desire to continue 22 serving on specific boards or commissions or their desire to make changes in December of each 23 year. 24 25 Due to the upcoming BOCC vacancy created by Commissioner Price's resignation, it has been 26 proposed that Board members remain in their current boards and commissions assignments until 27 a new Commissioner is appointed to the Board. 28 29 Additionally, Commissioner Price currently serves on seven (7) boards and commissions as the 30 BOCC representative. At this time, staff recommends temporarily filling the upcoming vacancies 31 for the following boards: 32 1. Durham Technical Community College Board of Trustees 33 a. Upcoming meeting dates 34 i. Student Success Committee 35 1. January 9, 2023 and February 6, 2023 from 4:00-5:15 pm (virtual) 36 ii. Workforce and Economic Development Committee 37 1. January 19, 2023 from 3:00-4:00 pm (virtual) 38 iii. Budget, Finance, and Infrastructure Committee 39 1. February 14, 2023 from 3:30-5:00 pm (virtual) 40 iv. Board of Trustees Meeting 41 1. February 21, 2023, Time To Be Determined (virtual) 42 2. Go Triangle Board of Trustees 43 a. Upcoming meeting dates 44 i. Board of Trustees Meeting 45 1. January 25, 2023 at 12:00 pm (in person with virtual option) 46 2. February 22, 2023 at 12:00 pm (in person with virtual option) 47 48 Commissioner Price also serves on the Strategic Communications Work Group, the Schools 49 Capital Needs Work Group, the Joint Public Safety Training Facility Work Group, the Legislative 50 Issues Work Group, and the Small Business Loan Program. Due to the current status of these 6 1 entities, the Board may want to consider the need and potential postponement of any interim 2 assignments to these groups. 3 4 Finally, due to a potential conflict of interest, a Board member should be identified to replace 5 Commissioner Fowler on the Alliance Health Board of Directors. The next Alliance meeting is 6 scheduled for February 2, 2023 from 4:00-6:00 pm (in person with virtual option). 7 8 Chair Bedford said that the Board did not have to take up replacing Commissioner Fowler 9 on the Alliance board, as mentioned earlier in the meeting by Commissioner Fowler. 10 Tara May, Deputy Clerk to the Board, introduced the item and reviewed the background 11 material. 12 Chair Bedford said the two appointments to replace Commissioner Price would be 13 temporary appointments. 14 Tara May listed all of the boards and commissions that Commissioner Price was a member 15 of. 16 Chair Bedford asked if there was a motion for the commissioners to retain their current 17 boards and commissions assignments until the new commissioner is appointed. 18 19 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to 20 retain their current boards and commissions assignments until the new commissioner is 21 appointed. 22 23 VOTE: UNANIMOUS 24 25 Vice Chair McKee said he was interested in serving on the Durham Tech Board of 26 Trustees. 27 28 A motion was made by Chair Bedford, seconded by Commissioner Greene, for Vice Chair 29 McKee to serve as the temporary representative to the Durham Tech Board of Trustees. 30 31 VOTE: UNANIMOUS 32 33 Commissioner Greene said she was interested in serving on the GoTriangle Board of 34 Trustees. 35 36 A motion was made by Vice Chair McKee, seconded by Commissioner Hamilton, for 37 Commissioner Greene to serve as the temporary representative to the GoTriangle Board of 38 Trustees. 39 40 VOTE: UNANIMOUS 41 42 c. Approval of a Professional Services Contract with CPL Architects and RHA Health for 43 Advance Planning of a Behavioral Health Crisis Diversion Facility 44 The Board will consider the approval of a professional services contract with the team of CPL 45 Architects and RHA Health for preliminary planning associated with the development of a 46 Behavioral Health Crisis Diversion Facility. Commissioner Bedford asked if it was possible to 47 send a staff member to the meeting rather than elected officials. 48 49 BACKGROUND: Earlier this Fall, Orange County issued a Request for Qualifications (RFQ) to 50 identify a qualified consultant to assist the County with preliminary/advanced planning services 7 1 necessary for the development of a Crisis Diversion Facility serving the residents of Orange 2 County. The scope of work includes a review of existing planning and development information 3 regarding this proposed facility, and the development of programming documents, a 4 preliminary/schematic design, site requirements and budget estimates. The project is anticipated 5 to require three to four months after contract award. 6 7 An evaluation review committee consisting of the Director of Asset Management Services, the 8 Deputy County Manager, the Criminal Justice Resource Director, the Health Director, and the 9 resident Chair of the Crisis Diversion Facility Subcommittee reviewed all proposals, interviewed 10 two finalists, and unanimously selected the team of CPL Architects and RHA Health to perform 11 this work. After further negotiations, a final cost proposal totaling $172,325 was received on 12 November 7, 2022 (Attachment 1). 13 14 Travis Myren, Deputy County Manager made the following presentation: 15 16 Slide #1 ORANGE COUNTY NORTH CAROLINA Approval of Contract for Crisis Diversion Facility Planning Services Board of Commissioners Business Meeting December 5, 2022 17 18 19 Slide #2 Purpose Authorize expenditure of up to$172,325 for advance planning services for a Behavioral Health Crisis Diversion Facility; Direct the County Attorney's Office to develop a contract with CPL Architects and RHA Health con sistent with the terms outlined in the final cost proposal(Attachment 1); Upon approval from the County Attomey'sOffice,authorize the County Manager to sign the oontract ORANGE COUNTY 2 NC}R`11l C-AROLINA 20 21 8 1 Slide #3 Background ■ Ongoing interest in diverting residentswith behavioral health crisis needs from the criminal justice system • 2414-Sequential Intercept Mapping(SIM1 identified galas in crisis services — Grisis Diversion SutrGo+nmittee of the Behavioral HeaM Tay*Force created in November 2079 Board of Commissioners authorized further exploration of a Crisis Diversion Facility in Apnl 2427 • Board of Commissioners identified up to$254,000 in funding from year end excess fund balance in November of 2021 • Crisis[diversion Facility Project Team(internal staff plus Sub-C1 remittee Chair)to proceed with a Request for Qualifications GRANGE CQUNTY 3 NORTI:I CAROLINA 2 3 4 Slide #4 Gaps Analysis • Access to community based crisis services • Discharge planning Syslen+cap*cAy — N*4hst 0*7*MIcnC4nt*r nor E,nerganacyDopam"nt — Exclusionary criteria %P*c41kzes — LoW wait£boas Llmlbeddael ,t*plag *uppa7 . Other opportunities Expand*ccs*s I*MedlcaMn Assisted Tmeab%ent • Options for diversion - Expandpeersupparl Lasa*nforc►noaM — Facimte lanaffian to commuFiity reaowea EmargmKyser Ace,pmvidersf EMS cwx4nt d*Iault to C*t*tnlon Comer cat Ho"ltm Ew4rpency Cleparlm*M • Access to appropriate clinical services — WtenbanC*M*tm*dk*Is*tvlcrsnoid*s�gn*dtor bahavioral health criaiabhmeMan — Detention Betting inapprophate and may exacefhate symptom ORANGE COUPFFY a NOIRTI I CAROB_INA 5 6 7 Travis Myren said they already knew the system was not working but the gaps analysis 8 detailed the issues. 9 10 9 1 Slide #5 Expected Benefits by Category • Consumers and Families Hospital Based Emergency Department and PrawldessarAcaslaaowx W&§y40D&plsedraper Inpatientcare a+anth - Redw-es Ea wgenq drpwm&movererowdogand Nhrr — ProvideEbFwmciarlleeccess to appcopAgecme in en tosto4ewo appmPriiateeeffff�9 — Rieduceerebmweaninpetieatbedsmdasseciatedhighar Bs+w IooM Health Urgent Car*(Children 4+and Adults) caetofame Facift BarsedGriaie forA.dutts Law Enforcement and Emergency Medical Services — Pro idesdivereionsIbematrae Redun*s tsrnaround W"(or Law Enforcfens m sM Ehf$ • Griminal Justice System Stakeholders - Llmltsp+btddays Oftemsernces to sabre appropriate aptaass for justiae k wowed individuds ORANGE COUNTY 5 NCM71-lt CA Rk)l-i NA 2 3 Travis Myren said they may have 400 diversions per month at the center. 4 5 Slide #6 Deliverables • Site plan Building bubble diagrams — How is the site designed? — Where is each engram element.located? - What is the area intended to do"' • Building program - What will the building acconmodate? ' Mechanical,electrical and plumbing diagrams . Operational framework - How does the Inullding ftmctlon7 - How wil the building operate? • Renderings Operating cost estimates - How the building will look In Its sekcled aIle? - Haw ntwch tine faculty will cost to operate on an annual basis? * Construction cost estimates - Hoar much will eonsmuction cW? ORANGE COUNTY a NV DRTtI CIARO INA 6 7 8 10 1 Slide #7 Timeline and Costs ■ Timeline — Four momlts from Nouse to Proceee to Final Plan Contract Costs — Not to exceed$172,325 I ncludat$50,000 apl onal allowance For site surveys ORANGE COUNTY Nk r 'E']1 CIA R 01-1 NA 2 3 4 5 Slide #8 Manager's Recommendation • Authorize expenditu re of up to$172,325 for advance planning services for a Behavioral Health Crisis'Diversion Facility, • Direct the County Attorney's Office to develop a contract with CPL Architects and RHA Health consistentwith the terms outlined in the final costproposal(Attachmentl); • Upon approval from the CountyAttomey'sOfte,authorizethe County Managertosigln the contract ORANGE COUNTS'` 3 NDRTG1€AROLl NA 6 7 Travis Myren said they would like to set up community information sessions to provide 8 information and to solicit feedback. 9 Vice Chair McKee asked when the Board will discuss who will manage the facility because 10 it involves county and Sheriff's staff. He said there is a law enforcement interaction with the facility. 11 He said when the county built the jail, they had some sort of diversion aspect, and he assumes 12 this is an offshoot of that. 13 Travis Myren said the county would enter into a contract with a provider to operate the 14 facility. He said that the party who administers the contract has not been decided at this point. 11 1 He said they will need law enforcement buy-in to make sure those diversions occur, and the facility 2 operates properly. 3 Vice Chair McKee said that he wants to make sure that the process is clear up front so 4 they can assure that there is a seamless operation that helps those who need it but does not 5 impinge on Sheriff's Office staff. 6 Chair Bedford said that the Sheriff's office, the Chiefs of Police, the EMS, Magistrates 7 office, Cait Fenhagen, and the UNC student vice president have been at every monthly meeting. 8 Vice Chair McKee said he just wanted to make sure things flow smoothly with all the 9 different entities involved. 10 Commissioner Price said there are models where law enforcement brings individuals to a 11 facility for a warm hand off. She said it's a quick hand off, and then up to the health professionals. 12 Commissioner Hamilton said RHA is a provider that runs these types of facilities, and they 13 are being consulted for the plans. She said they will not be involved with construction. She said 14 that when they get to the point where they need to operate, they would solicit bids. 15 Travis Myren said that was correct. 16 Chair Bedford asked about CPL architects and if they have built any other NC facilities. 17 Adam Chahulski, with CPL Architects, said they built the Lenoir crisis center. He said that 18 they partnered with RHA to build facilities and it is a partnership where they can learn from each 19 other. He said the firm has about 500 people with 19 offices and 25 dedicated solely to health 20 care design. 21 22 A motion was made by Commissioner Fowler, seconded by Commissioner Richards, to: 23 1. Authorize the expenditure of up to $172,325 for advance planning services to develop a 24 Behavioral Health Crisis Diversion facility and direct the County Attorney's Office to draft a 25 contract with CPL Architects and RHA Health reflecting terms similar to those in Attachment 26 1; and 27 2. Upon completion and approval of the contract by the County Attorney's Office, authorize the 28 County Manager to sign the contract. 29 30 VOTE: UNANIMOUS 31 32 7. Reports 33 a. Orange County Partnership to End Homelessness —2022 Data Update 34 The Board received an overview of the work of the Orange County Partnership to End 35 Homelessness (OCPEH), including updated data about homelessness in Orange County 36 submitted to the United States Department of Housing and Urban Development(HUD) earlier this 37 year, and current homeless system gaps. 38 39 BACKGROUND: The Orange County Partnership to End Homelessness (OCPEH) was created 40 in 2008 to coordinate funding and activities to end homelessness in Orange County. OCPEH is 41 jointly funded by Orange County(39.5%)and the Towns of Carrboro(14.3%), Chapel Hill (39.7%), 42 and Hillsborough (6.5%). 43 44 The 2022 Homeless Point-in-Time count showed a decrease in the number of people 45 experiencing homelessness, down from 176 people in 2021 to 133 in 2022. There are many 46 success stories, including filling the homeless system gaps and expanding program offerings now 47 available in the community. Looking at numbers from previous years, there are also significant 48 barriers and challenges in the work to prevent and end homelessness, and little progress overall 49 in decreasing the number of people experiencing homelessness as this number is virtually flat 50 since 2017. 51 12 1 OCPEH Manager Rachel Waltz will present the updated data and discuss how current data relate 2 to identified gaps in the homeless service system, including permanent supportive housing, rapid 3 re-housing, and street outreach programs. 4 5 Rachel Waltz made the following presentation: 6 7 Slide #1 JI } P'arsnL- 11111)<<, End Homelessness 2022 Hoo- ielessness Data nev is x Decernber 5, 2022 8 9 Rachel Waltz said that they have four annual reports that they submit to HUD each year 10 and that drives funding. 11 12 Slide #2 13 14 15 16 13 1 Slide #3 Grange County Point-in-Time .'IT count: No overaU decrease over ti n i POI NT-I N-TIME(OU NT DATA A10 2017-2022 Pro pr a Stalled -30 - a }U n "IF 2418 201) 2020 N21 Ml `hellrmi 2 3 Rachel Waltz said that on January 26, 2022 there were 133 people experiencing 4 homelessness in Orange County. She said that they have had progress stall some in the last 5 5 years. 6 7 Slide #4 COVIN impacts continue to show tip PMWA • Include two hoteliing Stalk programs — Cold Weather ! expansion and COVID F ,. isolation • IFC Shelter in Outbreak Status and unable to conduct new intakes ti 1 ' i.nd"�44 94 wiF r3 8 9 14 1 Slide#5 ubpopulat ons site seeing diffetent outcomes • Significant reduction in Veteran homelessness • Change in Family measure SPECIAL Vie'I' 40 — POPULARONS t 5 so 25 Chmmullp HomRless ■-Families 20 in Vetuam Fa�deodry 15 Harneksvxss 10 — 5 2017 2019 2019 2020 2021 2022 2 3 Rachel Waltz said that families have flatlined and veterans have had a major decrease. 4 She said those with disabling conditions are increasing. 5 6 Slide #6 I'I'I" counted 133 people on one night,how many in 12 months? 325 Peopple anlerlr�g 324 3�5 she4terand 202 houslnprogrms ,t sal 2 Ofthose,people 21� �� a>t22a7 zz;_ . �erin<Ing ...ice 1 244 hon,ekowssfor T eive&jooa!efe■ I&INIeIIm • total that experienced homelessness for the first time 85% 72% C3% 7596 79% 75% • Shelter,Transitional Housing, & Permanent Housing • Homeless for first time = no entries for 24 months prier 7 8 9 15 1 Slide#7 What +i we know about people experiencing homelessness? ��. Partnershipp�� �' ESI Fi�rae�+,ar�r: 2 3 4 Slide #8 'rhere have not been significant changes in MOST dmograp categories HN EHO M 2 AGE T.S ngrip 025rndRim Fa^+�i�5 ■'IT�nd�kvr�* Y al4 1 GENDER Wrmar � ars,�en-9rr& 201 IF;n�[n�lxm� 5 16 Slide #9 Racial disparity continues WE 7419 16113 L20 40 6G ae, 1121:- W,KNop"-0-6-7!IC-Auni-p 0wrall Lzwulp k. 2 3 4 Slide #10 2% of people exp. Homelessness are Latinx compared-with 9% in oVerall population ETHNICITY %of People Expe riencing Ho rnekmm in Orange County w-unni LAtinK MwArdwmm of peo0e in Orange(OoRty owral I Partne hi End Ho=uses 5 17 1 Slide #11 Howarepeople ' . Parui-arsm End Hs�rnrfr to c 2 3 4 Slide #12 Goal: Transition folks to permanent housing s quickly as possible Lm9Mar7lna h:+mslsss,dars! LoIgLtaHlmin4dlxIff ' bncr9 785 78S Z1 _ _ k Olet Eags 5d 1 i79 �Hlgpcst Ever � 1 "" 3� M384 3E4 1�1 _ 277 272 9t $� ModiAn Mayr • Shelter Transitional Shelter& HGu.sing, & Permanent Transitional Housing Housing only • Includes approximate date Pregrarn entry to of homelessness exit 5 6 Rachel Waltz said that when people talk about ending homelessness, it means that there 7 is a systematic response where the pieces and parts of that system are working together to help 18 1 someone resolve their housing crisis. She said that the longer someone experiences 2 homelessness: 3 • the more likely they are to be a victim of crime 4 • they have an increased risk of poor physical and mental health and substance abuse 5 • they are 13 times more likely to overdose 6 • they are 5-6 times more likely to die by suicide. 7 8 Rachel Waltz said that HUD's goal is for individuals to transition to permanent housing in 9 90 days or less. She said the median number of days in Orange County was 384. 10 11 Slide #13 Goal: e I do not return to homelessness 11/0 within From Il% 6% 14% 5f ker FMM rr.in+,i7io;1.d Q% 0% YA 15% Houma From Exited Pe mmnen na 3% 1% ID% 3%. 9% H 9 Oct. 2G19- TotaC Sept. 2026 Res 1 G 1 7411% tC Pe rmanent MMMMMM P-us InP, 12 13 14 Rachel Waltz said they are thankful for the housing partners for their assistance in helping 15 people exit homelessness. 16 17 19 1 Slide #14 Next up: filling homeless L__&Yfiwm gaps Pard rrandp,a End2 3 4 Slide #15 Pandemic continue xvith some bright spots! Rise in positive exits to Permanent Housing Decreases in Veterans experiencing homele55nes5 Expansions to Prevention and Rapid Re-housing Housed 145 households in 2021 (rnore than ever before) Located 110 units and added 49 Landlords ,. Parzii�rsh.i ca - � fn[I H�Frnk�i-lvsec:: 5 6 Chair Bedford asked for the difference between prevention and rapid re-housing. 7 Rachel Waltz said these are HUD terms. She said that prevention is when someone must 8 leave their housing situation within 2 weeks, such as"couch surfing,"staying in a hotel, or evicted. 9 She said that prevention is tailored to rapid re-housing and providing individualized support 10 services. She said that rapid re-housing is dependent on the private rental market. 11 12 20 1 Slide #16 Orange County has the highest vaccination rates across Peers yet... Congregate living has its challenges Gaps exacerbate bottlenecks in program flow and the community goal of ending homelessness Rents continue to rise }nL1 N�r,Frm e^uhe€i.. 2 3 4 Slide #17 Orange County ficLs significant gaps in the homeless service system 15 current gaps • Housing: Incorne-Lased rental units, Lapid Re-housing, Permanent Supportive Housing,Youth housing, Landlord Incentive Program, Housing Locator, Household goods • Services —Temporary Housing, Accessible housing- focused shelter, Medical respite, Bride housing • Services — Connections: Housing Helpline, Crisis/Diversion facility, Integrated service center • Services — [dignity: 24-hour bathroom access, Memorial service funding Orange Cuun[v '' Partnershipp to End HrL aas 5 6 7 8 21 1 Slide #18 Please let me know if I can present to your group,or provide further info •Rachel Waltz •rwaltz@orangecountync.gov •(919) 245-2496 ry P. .—hip,. ,�;,��End HFn•,............. 2 3 Commissioner Greene asked if the Town of Chapel Hill made recent steps towards 24 4 accessible bathroom facilities. 5 Rachel Waltz said yes, that they voted for enhanced facilities. 6 Commissioner Greene asked if Project Connect still exists. 7 Rachel Waltz said Project Connect will not occur in 2023. She said that the service 8 providers really do the work of Project Connect daily. 9 Commissioner Greene said that was her thought and a service center could be a place 10 where there are household goods people could access. She wondered if there was a path 11 towards that. 12 Rachel Waltz said she was at IFC and there is increased services. She said that the 13 housing helpline is there once a week, and the housing support team is here. She said they are 14 examining how they can develop other partnerships on site at IFC. 15 Commissioner Richards asked if all the gaps are filled, if the homelessness count would 16 reach zero. She asked how the point in time count was conducted. 17 Rachel Waltz said that filling all the gaps would present a systematic response. She said 18 that they would never prevent a housing crisis. She said that if there is one, then it is easily 19 identified,they are linked with service provider partner,financial supports to relocate are available, 20 and there are units identified so that those in crisis return to their own place within 30 days. 21 Commissioner Richards said a point in time count might never get to zero, but the county 22 would have adequate resources in place so that they are addressed within 30 days. 23 Commissioner Hamilton said she was interested in a more detailed description of those 24 experiencing homelessness. She said that she would like to know the details about those coming 25 into homelessness and those who repeat. She said she would like to see who they are serving 26 and if it is people who cannot otherwise navigate themselves and those with the most need. She 27 said it would be beneficial to see the inflow. 28 Rachel Waltz said that age in particular would be helpful. She said they had data on 29 household income, health insurance, and the number of health conditions folks may have. She 30 said that a shelter can work very well for some and connect them to employment and health care. 31 She said that those who live unsheltered have a history of distrust with systems and organizations. 32 She said there is not choice in those scenarios. She said those individuals are working with their 33 street outreach team. 34 Commissioner Hamilton said she would like to see a detailed breakdown of those 35 experiencing long-term homelessness and those who are not. 22 1 Chair Bedford said that Corey Root had data that showed approximately 10 being outside 2 of Orange County and that mirrors national data. 3 Rachel Waltz said she was speaking to the NC Center to End Homelessness and that by 4 not having a daily shelter, they are exporting homelessness to surrounding communities. 5 Commissioner Greene said if someone is not accepting the services then the providers 6 are not asking the right questions. She said Rachel Waltz's point about distrust is very important. 7 She said that no one is homeless on the street by choice. 8 Commissioner Price said that the report is easy to read, and she appreciates that. She 9 said that there are people who choose to live unsheltered, and she knew someone that wanted 10 to live in the woods in Chapel Hill. 11 Commissioner Greene said that would be because their faith in the system has been 12 broken. 13 Commissioner Price said not always because the person that she knew had access to 14 services but preferred living that way. 15 Rachel Waltz said there are practices that have been shown to be effective to help get 16 someone into a safer situation. 17 Commissioner Richards said that they must have some understanding of the person's 18 need. She asked how they know what services are needed. She said that trying to get the count 19 to zero, there must be something that can be done. 20 Rachel Waltz said that back in 2017 those with lived experience of homelessness were 21 recruited. She said they continue to do gaps analysis. She said they are discussing a funding 22 process because they had a recommendation that while doing the point in time survey,they gather 23 feedback. 24 Chair Bedford said the Partnership hopes that the street outreach team will have data that 25 is more current. She said there will be a window to interview folks experiencing homelessness, 26 especially chronic homelessness. She said this is done gently and in a trauma-informed manner. 27 Commissioner Fowler said that Orange County's rate of homelessness is lower than the 28 national average. She asked if that means we are doing something particularly well or is it a 29 function of the county's attributes and ruralness. 30 Rachel Waltz said the prime drivers are lack of income, lack of affordable housing, and 31 lack of support. She said that within Orange County, there is better coverage of the county 32 because of the street outreach team. She said that by not having same day shelter access, 33 individuals leave the county to access services elsewhere. 34 Chair Bedford said the Board will have some tough choices to grapple with for funding 35 priorities. 36 37 8. Consent Agenda 38 39 • Removal of Any Items from Consent Agenda 40 • Approval of Remaining Consent Agenda 41 • Discussion and Approval of the Items Removed from the Consent Agenda 42 43 A motion was made by Commissioner Price, seconded by Commissioner Hamilton, to 44 approve the consent agenda. 45 46 VOTE: UNANIMOUS 47 48 a. Minutes 49 The Board approved the minutes for the October 18, 2022 and October 25, 2022 BOCC 50 Meetings as submitted by the Clerk to the Board. 51 23 1 b. Motor Vehicle Property Tax Release/Refund 2 The Board adopted of a resolution to release motor vehicle property tax values for five (5) 3 taxpayers with a total of eight (8) bills that will result in a reduction of revenue. 4 c. Property Tax Releases/Refunds 5 The Board adopted of a resolution to release property tax values for seven (7) taxpayers 6 with a total of ten (10) bills that will result in a reduction of revenue. 7 d. Late Applications for Property Tax Exemption/Exclusion 8 The Board approved eight (8) untimely applications for exemption/exclusion from ad 9 valorem taxation for nine (9) bills for the 2022 tax year. 10 e. Recommendation of a Salary Increase for Sheriff Charles Blackwood 11 The Board approved a recommended salary increase for Sheriff Charles Blackwood 12 effective December 1, 2022. 13 f. Approval of the Official Bond of the Sheriff 14 The Board approved the official bond of the Sheriff. 15 g. Approval of an Amendment to the Orange County Human Relations Commission's 16 Policies and Procedures Regarding Monthly Meeting Locations 17 The Board approved an amendment to the Orange County Human Relations Commission's 18 Policies and Procedures to change the location of monthly meetings to alternate between 19 northern and southern locations in Orange County. 20 h. Approval of Sale of 129 East King Street, Hillsborough, NC 21 The Board approved the sale of County-owned property located at 129 East King Street, 22 Hillsborough, NC. 23 i. Boards and Commissions —Appointments 24 The Board approved the Boards and Commissions appointments as reviewed and 25 discussed during the November 10, 2022 Work Session. 26 j. Appointments to the Orange County Justice Advisory Council 27 The Board confirmed a new position and appointments to the Orange County Justice 28 Advisory Council. 29 k. Approval of Amendments to the Advisory Board Policy 30 The Board approved amendments to the Orange County Board of County Commissioners 31 Advisory Board Policy (Advisory Board Policy), as reviewed and discussed at the November 32 10, 2022 work session. 33 34 9. County Manager's Report 35 Bonnie Hammersley said in the informational items there is a memorandum regarding the 36 results of the audit. She said it will be discussed at the next meeting. 37 38 10. County Attorney's Report 39 John Roberts said there will be upcoming ordinance amendments. He said if anyone on 40 the Board has a specific item of interest on the General Code of Ordinances, or in the Unified 41 Development Ordinance, to let him know and they can set that for discussion at a future work 42 session. 43 Chair Bedford said that at the reception on December 13th, they will dedicate the board 44 room in honor of former County Clerk Donna Baker. 45 46 11. *Appointments 47 None. 48 49 12. Information Items 50 • Tax Collector's Report— Numerical Analysis 51 . Tax Collector's Report— Measure of Enforced Collections 24 1 • Tax Assessor's Report— Releases/Refunds under$100 2 • Memorandum — FY 2021-22 General Fund Budget versus Actual Results and Fund 3 Balance Classification 4 5 13. Closed Session 6 None. 7 8 14. Adjournment 9 10 A motion was made by Commissioner Price and seconded by Commissioner Fowler to 11 adjourn the meeting at 8:56 p.m. 12 13 VOTE: UNANIMOUS 14 15 16 Jamezetta Bedford, Chair 17 18 19 Laura Jensen 20 Clerk to the Board 21 22 Submitted for approval by Laura Jensen, Clerk to the Board. 23